assistant to the vice president

Emperos DMCC

<p><b>Job Description</b>: <b>We are seeking a highly organized, proactive, and discreet Personal Assistant to support the Vice President. The ideal candidate will have at least 5 years of experience assisting C-level executives in the UAE, demonstrating exceptional administrative, communication, and coordination skills. This role requires someone who can manage complex schedules, maintain confidentiality, and act as a trusted liaison between the Vice President and internal/external stakeholders.</b></p><p><b>Duties &amp; Responsibilities:</b></p><p><b>Executive Support</b></p><ul><li>Provide comprehensive administrative support to the Vice President.</li><li>Manage and maintain the VP&rsquo;s <b>calendar, appointments, and travel arrangements</b>.</li><li>Organize and coordinate <b>meetings, conferences, and executive events</b>.</li><li>Prepare meeting agendas, presentations, minutes, and follow-up action items.</li><li>Screen and prioritize incoming communications including emails, calls, and correspondence.</li></ul><p><b>Communication &amp; Coordination</b></p><ul><li>Serve as the <b>primary point of contact</b> between the Vice President and internal departments, clients, and external stakeholders.</li><li>Draft professional correspondence, reports, and presentations on behalf of the VP.</li><li>Coordinate cross-functional meetings and ensure timely follow-ups on key initiatives.</li></ul><p><b>Travel &amp; Logistics</b></p><ul><li>Arrange <b>domestic and international travel</b>, including visas, flights, accommodations, and itineraries.</li><li>Manage travel expense reports and related documentation.</li></ul><p><b>Administrative &amp; Operational Support</b></p><ul><li>Maintain confidential files, records, and documentation.</li><li>Assist with preparing <b>business reports, presentations, and executive summaries</b>.</li><li>Track key projects and ensure deadlines are met.</li><li>Support event planning and executive-level meetings.</li></ul><p><b>Confidentiality &amp; Professionalism</b></p><ul><li>Handle sensitive information with <b>high levels of confidentiality and discretion</b>.</li><li>Act as a trusted gatekeeper for the Vice President&rsquo;s office.</li></ul><p><b>Qualifications:</b></p><p>&middot; Bachelor&rsquo;s degree in <b>Business Administration, Management, or a related field</b> (preferred).</p><p>&middot; <b>Minimum 5 years of experience</b> as a <b>Personal Assistant or Executive Assistant supporting C-Level executives in the UAE</b>.</p><p>&middot; Proven experience managing complex executive schedules and high-level stakeholders.</p><p><b>Skills &amp; Competencies:</b></p><ul><li>Excellent <b>organizational and time-management skills</b>.</li><li>Strong <b>written and verbal communication skills</b>.</li><li>High level of <b>professionalism, discretion, and confidentiality</b>.</li><li>Ability to <b>prioritize tasks and work under pressure</b>.</li><li>Strong attention to detail and problem-solving ability.</li><li>Proficiency in <b>Microsoft Office (Word, Excel, PowerPoint, Outlook)</b>.</li><li>Experience with <b>travel coordination and executive reporting</b>.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Personal Assistant to the Vice President

Georgia Tech

<div><div><div><h2 class="jobSectionHeader"><b>About Us</b></h2>
<div>
<div><div><div>Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting Faculty may require meeting the needs of two careers.</div><div></div><div><b><br>
About Georgia Tech</b></div><div>
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's Faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and is No. 1 among institutions without a medical school.</div><div></div><div><b><br>
Georgia Tech's Mission and Values</b></div><div>
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:</div><div>
1. Students are our top priority.</div><div>
2. We strive for excellence.</div><div>
3. We thrive on diversity.</div><div>
4. We celebrate collaboration.</div><div>
5. We champion innovation.</div><div>
6. We safeguard freedom of inquiry and expression.</div><div>
7. We nurture the well-being of our community.</div><div>
8. We act ethically.</div><div>
9. We are responsible stewards.</div><div></div><div><br>
Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good, breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.</div></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Department Information</b></h2>
<div>
<div><div><p>Georgia Tech Human Resources (GTHR) serves the Institute and its more than 14,000 employees through strategic counsel, employee engagement, and essential human capital management operations. As the people's unit, GTHR is engaged throughout the employee's lifetime at Georgia Tech. Our team works with sensitive employee information and assists in the management of complex employee issues. Professionalism and confidence are of the utmost importance within our team.</p><div></div><h3 class="jobSectionHeader"><b><br>
What we do:</b></h3><ul><li>
Process payroll and maintain employment data for approximately 14,000 active faculty, staff, and students</li><li>
Strive to attract, recruit, and retain the best talent in the marketplace.</li><li>
Provide immigration, labor, and tax support required for foreign national faculty and staff to work at Georgia Tech and support employees performing services overseas.</li><li>
Leverage a market-driven compensation structure to attract and retain employees.</li><li>
Advise employees and managers regarding work performance and conflict management.</li></ul></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2>
<div><div><div><p>Provide executive-level administrative services for one or more executive positions. Efforts include event planning, scheduling, briefings, presentation preparation, and facilitating visits to and communications with the AVP's office.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Responsibilities</b></h2>
<div><div><div><p><b>Job Duty 1 -</b><br>
Coordinate scheduling for AVP with senior-level campus administration, external stakeholders, and other executives; maintain calendar.<br>
<br>
<b>Job Duty 2 -</b><br>
Coordinate travel arrangements, including the processing of travel authorizations.<br>
<br>
<b>Job Duty 3 -</b><br>
Plan, organize, and lead the implementation of special events and visits.<br>
<br>
<b>Job Duty 4 -</b><br>
Research and develop materials in preparation for corporate visits, conferences, meetings, etc.<br>
<br>
<b>Job Duty 5 -</b><br>
May oversee monitoring of budget and purchasing activity.<br>
<br>
<b>Job Duty 6 -</b><br>
Maintain, update, and monitor departmental files, databases, records, and resource information.<br>
<br>
<b>Job Duty 7 -</b><br>
Develop special presentations as directed by the AVP.<br>
<br>
<b>Job Duty 8 -</b><br>
Communicate and interpret administrative policies; develop internal office-related procedures as appropriate.</p><p><b>
Job Duty 9 -</b><br>
Oversee arrangements and provide support for special projects and unit initiatives. Manage, track, and monitor progress reports, proposals, and related project communications.<br>
<br>
<b>Job Duty 10 -</b><br>
Perform other related duties as assigned.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Required Qualifications</b></h2>
<div><div><div><p><b>Educational Requirements</b><br>
Bachelor's Degree in Business Administration or related field, or equivalent combination of education and experience.<br>
<br>
<b>Required Experience</b><br>
Four to five years of job-related experience.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Proposed Salary</b></h2>
<div>
<div><div><p>Pay range: $55,029-$64,937/yr.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Knowledge, Skills, &amp; Abilities</b></h2>
<div><div><div><p><b>SKILLS</b><br>
This job requires extensive knowledge of Institute policies, program administration, and event planning. Skills in organization, briefing and report preparation, communications, meeting leadership and coordination, and customer service are required, as is the use of office-related computer applications.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>USG Core Values</b></h2>
<div>
<p></p><div><div><div>The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.</div><div>
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.</div></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Equal Employment Opportunity</b></h2>
<div>
<div><div><p>The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.<br>
Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual&iquest;s race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Other Information</b></h2>
<div><div><div><p>This is not a supervisory position.<br>
This position does not have any financial responsibilities.<br>
This role is considered a position of trust.<br>
This position does not require a purchasing card (P-Card).<br>
This position does not require security clearance.</p><p>
</p><p><b>
Location: Atlanta, GA</b></p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Background Check</b></h2>
<div>
<div><div><p>The candidate of choice will be required to pass a pre-employment background screening. http://policylibrary.gatech.edu/employment/pre-employment-screening.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Other Information</b></h2>
<div><div><div><p><b>Preferred Skills</b></p><ul><li>
Demonstrated ability to manage confidential and sensitive information and exercise appropriate judgment regarding escalation.</li><li>
Experience coordinating unit&iquest;level meetings, events, or programs, including logistics, materials, and follow&iquest;up.</li><li>
Ability to support general building or space coordination, including routine facilities issues and access requests.</li><li>
Experience supporting unit&iquest;level onboarding and offboarding, including coordination with HR, IT, and facilities for access, equipment, and orientation needs.</li><li>
Ability to identify opportunities for process improvement and help standardize workflows to improve efficiency and consistency within the unit.</li></ul></div></div></div></div></div></div>

Assistant to the Associate Vice President (AVP)

University of Virginia

<p></p><div><p>The University of Virginia&rsquo;s Division of Student Affairs seeks an organized and highly detail orientated <b>Executive Assistant</b> to provide administrative and operational support to the Vice President for Student Affairs (VPSA) and senior leadership within the office. This position plays a critical role in ensuring the smooth functioning of the Office of the Vice President, supporting executive-level communications, scheduling, special events, and project management in conjunction with the Chief of Staff. The ideal candidate will have exceptional attention to detail, the ability to manage multiple priorities, special projects, and strong interpersonal skills to facilitate interactions with university officials, students, staff, parents, and external stakeholders. Established and productive individual contributors. Works independently with limited supervision. Problems faced are difficult and may be complex.</p><p></p><p><b>
Key Responsibilities</b></p><p></p><p><i>
Office Management</i></p><ul><li>
Anticipate the needs of the Vice President, the Chief of Staff, and senior leadership team, proactively managing daily operations and tasks of the VPSA central office and reception, including annual committee appointments, Faculty/Staff appointment letters, and HR record retention.</li><li>
Draft, review, and manage correspondence, including agenda, briefing materials, memos, emails, and reports, ensuring accuracy and professionalism; attend meetings to take minutes and track action items.</li><li>
Collect, prepare, and distribute appropriate briefing materials. Ensure information flow to and from the VP&rsquo;s office, via all types of formats (correspondence, speeches, conferences, retreats, etc.).</li><li>
Oversee the administrative suite and VPSA reception, maintaining office supplies, managing incoming and outgoing mail, and greeting visitors. Maintain organized filing systems and office operations.</li><li>
Serve as a Workday delegate for the VPSA and the Chief of Staff, processing administrative tasks as needed.</li><li>
Handle confidential and sensitive information with discretion and professionalism</li><li>
Maintain organized filing systems and office operations.</li><li>
Serve as the primary liaison between the VPSA and internal and external stakeholders, managing phone calls, inquiries, and meeting requests.</li></ul><p></p><p><i>
Calendaring
</i></p><ul><li>Maintain and coordinate complex and shifting calendars, scheduling internal and external meetings, booking meeting rooms, and arranging necessary resources such as catering and A/V needs.</li><li>
Track and monitor the progress of projects, action items, and strategies that arise from executive meetings, ensuring appropriate follow-up.</li><li>
Assist with leadership searches by organizing candidate materials, scheduling interviews, and coordinating communication with HR.</li></ul><p></p><p><i>
Travel Arrangements</i></p><ul><li>
Arrange travel logistics and process expense reports for the Vice President and senior leadership team.</li><li>
Prepare travel itineraries and manage required documentation.</li><li>
Manage expense reports and monthly reconciliations.</li></ul><p></p><p><i>
Special Projects</i></p><ul><li>
Support ad-hoc special projects, events, and initiatives as assigned by the Vice President or senior leadership.</li><li>
Coordinate and manage Pavillion VI special events including planning, logistics, catering, and event budgets.</li><li>
Assist in onboarding activities for new hires, including communications, and integrations into key divisional workflows.</li></ul><p></p><p><b>
Minimum Qualifications</b></p><p>
Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.</p><p>
Experience: 4+ years of relevant experience required</p><p></p><p><b>
Preferred Qualifications</b></p><ul><li>
Proven ability to manage complex calendars, schedules, and priorities effectively.</li><li>
Strong verbal and written communication skills, with the ability to draft professional correspondence and documents.</li><li>
Demonstrated ability to handle confidential and sensitive matters with discretion.</li><li>
High proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, OneNote) and familiarity with Workday or similar administrative platforms.</li><li>
Ability to multitask and meet immediate turnaround requirements in a fast-paced environment.</li><li>
Strong interpersonal skills, demonstrating professionalism, and the ability to build positive relationships across diverse constituencies.</li><li>
Experience in higher education is preferred.</li></ul><p></p><p><b>
Physical Demands</b></p><p>
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The position is primarily 8-5 with some events on nights and weekends.</p><p></p><p><b>
Anticipated Hiring Range:</b> $75,000 - $90,000, commensurate with experience.</p><p></p><p><b>
Anticipated Start Date: </b>April 2026</p><p></p><p><b>
Position Type &amp; Work Location</b></p><ul><li>
This is an Exempt-level, benefited position. Learn more about UVA benefits.</li><li>
This position is based in Charlottesville, VA, and must be performed fully on-site.</li></ul><p></p><p><b>
About UVA and the Community</b></p><p>
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.</p><p></p><p>
The position will remain open until filled.</p><p></p><p><b>
Additional Requirements
</b></p><ul><li>Background checks will be conducted on all new hires prior to employment.</li><li>
This position <b>will not </b>consider candidates who require immigration sponsorship now or in the future.</li></ul><p></p><p><b>
How to Apply
</b></p><p>Please apply <b>online</b>, by searching for requisition number <b>R0081593</b>. Complete an application with the following documents:
</p><ul><li>Resume</li><li>
Cover Letter &ndash; must be included to be considered. Cover letter should include your interest in the position and how your relevant experience pertains to this position.</li></ul><p>
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.</p><p></p><p>
Internal applicants may search and apply for jobs on the UVA Internal Careers website.</p><p></p><p><b>
Reference checks </b>will be completed by UVA&rsquo;s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.</p><p></p><p>
For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu.</p><p></p><p><i>
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about </i><i>UVA&rsquo;s commitment to non-discrimination and equal opportunity employment</i><i>.</i></p></div>

Executive Assistant to the Vice President and Chief Student Affairs Officer Office of the Vice President for Student Affairs

Pepperdine University

<div><p>The Executive Assistant is responsible for the day-to-day administrative operations of the office of the Senior Vice President (SVP) for Global Impact and Chief of Staff (COS). Pepperdine University is a Christian university committed to the highest standards of excellence and integrity. As an executive assistant in this office, it is vital to set an example of professionalism and excellence.<br>
<br>
The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will be able to work independently and collaboratively. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting an office with diverse projects and priorities. The ability to interact with donors, faculty, staff, and students in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality, is crucial to this role. This position must utilize problem-solving skills on a myriad of levels and have exceptional technology skills. It is vital for this position to be able to assess the status quo and the desired final product, and then create an appropriate action plan. Advanced written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.</p>
<p><b>
Duties</b></p>
<ul>
<li>Independently responsible for managing the SVP and COS' calendar and appointment schedule based on the needs and priorities. Develop and execute travel plans for the SVP and COS.</li>
<li>Create and sustain a world-class hospitality culture in the West Wing.</li>
<li>Responsible for the administration, organization, and management of the SVP and COS' office, acting with tact, diplomacy, and discretion on a variety of complex and sensitive issues.</li>
<li>Manage Steering Team preparation, hospitality, and logistics by reserving meeting spaces, requesting room set-ups, working directly with University catering staff, coordinating all technology needs with AV department, calendaring all meetings, managing agendas and slideshow materials, and sending correspondence to the Steering Team.</li>
<li>Manage President's Briefing preparation and logistics by reserving all meeting spaces, requesting room set-ups, coordinating all technology needs with AV department, coordinating marketing/promotion with our IMC team, managing agendas and slideshow materials, and sending all correspondence to Briefing participants.</li>
<li>Lead and manage critical projects with and on behalf of the SVP and COS. Manage Monday.com for task and project management by adding all current event and meeting documents to the site, tracking progress for projects and meetings, and ensuring the SVP and COS and President's Office are prepared for all areas our department oversees.</li>
<li>Coordinate lunches, meetings, and events for the SVP and COS.</li>
<li>Prepare documents, presentations, and hospitality for all SVP and COS meetings.</li>
<li>Serve as the COS' liaison to various constituents through written correspondence, phone, and in-person contact, representing the COS at meetings as needed.</li>
<li>Provide first level of service on the phones, handling inquiries and directing all incoming calls to the appropriate party promptly and efficiently. Review incoming mail. Administer files for the SVP and COS.</li>
<li>Coordinate and facilitate relationships with students and student groups.</li>
<li>Perform other duties as assigned.</li>
<li>Uphold University mission through work performance.</li>
</ul>
<p>The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.</p>
<p><b>
Skills and Qualifications</b></p>
<p>
Required:</p>
<ul>
<li>Bachelor's degree.</li>
<li>Strong interpersonal communication and administrative support skills.</li>
<li>Strong computer skills.</li>
<li>Ability to organize, prioritize, and perform work while under pressure.</li>
<li>Ability to proactively address issues and take initiative and ownership of projects, and maintain confidentiality of highly sensitive matters.</li>
<li>Ability to routinely and independently exercise sound judgment in making decisions.</li>
<li>Ability to work effectively with University administrators, Regents, faculty, staff, students, vendors, attorneys, and government officials.</li>
<li>Experience in handling a wide range of administrative and executive support-related tasks.</li>
<li>Exceedingly well organized, flexible, and enjoy the administrative challenges of supporting an office with diverse projects and priorities.</li>
<li>Ability to interact with staff (at all levels) in a fast-paced environment, remaining proactive, resourceful, and efficient, with a high level of professionalism.</li>
<li>Ability to utilize multi-tasking and problem-solving skills on a myriad of levels, from rearranging complex schedules to revising and refining existing policies.</li>
<li>Exceptional written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.</li>
</ul>
<p>Preferred:</p>
<ul>
<li>Experience as an office manager, executive assistant, or administrative assistant.</li>
<li>2+ years of general office experience.</li>
<li>Familiarity with Peppedine University.</li>
</ul>
<p>This is a Regular, Exempt, 40 hour per week position.</p>
<p>
Expected Pay Range: $70,304 - $72,000 per year</p>
<p>
The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.</p>
<p>
Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.</p>
<p>
Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.</p>
<p>
Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.</p>
<p>
Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University&rsquo;s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.</p></div>

Executive Assistant to the Senior Vice President for Global Impact and Chief of Staff

Drexel University

<p></p><div><div><b>Job no:</b> 506436<br>
<b>Work type:</b> Full-Time<br>
<b>Location:</b>
<div>University City - Philadelphia, PA</div><br>
<b>Categories:</b> Drexel University, Institutional Advancement<br>
</div><div><p><b>Job Summary</b></p>
<p>
The Executive Assistant II for the Office of the SVP, Institutional Advancement is responsible for managing the administrative duties for the Senior Vice President including scheduling, travel arrangements, expense management, correspondence, briefings, event and meeting materials, database records and related tasks. They serve as the primary front-facing person for the office, interfacing with external guests as well as internal staff across Institutional Advancement (IA) and the greater University.<br>
<br>
This position reports to the Director of the Office of the SVP and Strategic Initiatives and works closely with them and other members of the IA Executive Leadership team to support the goals and strategic initiatives for the division. They will assist with meeting minutes, timelines, documentation and action items.</p>
<p>
This is a hybrid position, working in person/on campus at least 3 days a week.</p>
<p><b>
Essential Functions</b></p>
<ul>
<li>Serve as the primary contact for the Office of Institutional Advancement to all levels of the administration and guests of the University via telephone, e-mail and in person.</li>
<li>Manage the Senior Vice President's calendar, including arrangements for meetings, visits, events and trips.</li>
<li>Attend scheduling meetings with the Office of the President.</li>
<li>Prepare travel itineraries and make travel arrangements for the Senior Vice President and others as appropriate.</li>
<li>Work closely with the onsite planning team.</li>
<li>Work with the Director to prepare correspondence, briefings, research profiles, and other relevant materials ahead of prospect and donor meetings and events.</li>
<li>Utilize the Advance system to pull prospect and donor information and upload documentation to the records for the Senior Vice President and Leadership.</li>
<li>Prepare travel and purchasing card reports, expense reconciliations and reimbursements on behalf of the Senior Vice President.</li>
<li>Work with the finance &amp; administration team on office supplies and purchasing orders.</li>
<li>Attend designated meetings to record and disseminate minutes and action items, including the IA Committee of the Board of Trustees.</li>
<li>Support the Director with organization of strategic initiatives and special projects as designated by the Senior Vice President and IA Executive Leadership Team.</li>
<li>Assist with IA mailings, events and other divisional administrative tasks as required.</li>
</ul>
<p><b>Required Qualifications</b></p>
<ul>
<li>Minimum of an Associate's Degree or the equivalent combination of education and work experience. <i>(</i><i>Please review the </i><b><i>Equivalency Chart</i></b><i> for additional information.)</i></li>
<li>Minimum of 5 years of related experience, including experience providing executive-level administrative support.</li>
<li>Experience managing complex calendars.</li>
<li>Advanced proficiency with Microsoft Office (including Outlook, Word, Excel).</li>
<li>Strong customer service skills.</li>
<li>Excellent organization skills and attention to detail.</li>
<li>Strong written and verbal communication skills.</li>
<li>Ability to work independently and collaboratively.</li>
<li>Ability to work effectively in a fast-paced, deadline driven, environment.</li>
<li>Ability to maintain confidentiality.</li>
<li>Ability to multi-task and prioritize several projects at once with a spirit of flexibility and positive outlook.</li>
</ul>
<p><b>Preferred Qualifications</b></p>
<ul>
<li>Bachelor&rsquo;s degree.</li>
<li>Higher education or fundraising experience.</li>
</ul>
<p><b>Location</b></p>
<ul>
<li>University City - Philadelphia, PA</li>
</ul>
<p><b>Additional Information</b></p>
<p>
This position is classified as Exempt, grade L. Compensation for this grade ranges from $62,630 - $93,950 per year. Please note that the offered rate for this position typically aligns with the <b>minimum to midrange</b> of this grade, but it can vary based on the successful candidate&rsquo;s qualifications and experience, department budget, and an internal equity review.</p>
<p>
Applicants are encouraged to explore the Professional Staff salary structure and <b>Compensation </b><b>Guidelines &amp; Policies</b> for more details on Drexel&rsquo;s compensation framework. For information about benefits, please review Drexel&rsquo;s <b>Benefits Brochure</b>.</p>
<p><b>
Special Instructions to the Applicant</b><br>
Please make sure you upload your CV/resume and cover letter when submitting your application.</p>
<div>
A review of applicants will begin once a suitable candidate pool is identified.</div>
</div><p><b>Advertised:</b> Mar 17 2026 Eastern Daylight Time<br>
<b>Applications close:</b> Apr 17 2026 Eastern Daylight Time</p></div><p></p>

Executive Assistant II, Office of the Senior Vice President

Career Group

<div>
 <p>
  Executive Assistant to SVP of Global Consumer Brand
 </p>
 <p>
  Beverly Hills, On-site
 </p>
 <p>
  $90,000-$120,000 + benefits
 </p>
 <p>
  <br/>
 </p>
 <p>
  Position Summary:
 </p>
 <p>
  Our client, a Global Consumer Brand, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a Senior Vice President. The ideal candidate thrives in a fast-paced environment, maintains absolute confidentiality, and demonstrates strong communication and organizational skills.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Key Responsibilities:
 </p>
 <ul>
  <li>
   Manage complex calendars, schedule meetings, coordinate domestic and international travel.
  </li>
  <li>
   Prepare meeting agendas, track action items, and ensure follow-ups are completed on time.
  </li>
  <li>
   Partner with senior leaders to streamline communications and help facilitate cross-functional alignment.
  </li>
  <li>
   Support special projects, events, and initiatives by organizing logistics, timelines, and deliverables.
  </li>
  <li>
   Handle sensitive information with the utmost discretion and professionalism.
  </li>
  <li>
   Process expense reports, maintain digital filing systems, and assist with budget tracking as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Qualifications:
 </p>
 <ul>
  <li>
   5+ years of experience as an Executive Assistant supporting senior leadership
  </li>
  <li>
   Proven ability to manage multiple priorities in a high-pressure environment.
  </li>
  <li>
   Exceptional communication and interpersonal skills.
  </li>
  <li>
   Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
  </li>
  <li>
   Bachelor's degree preferred.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant to Senior Vice President

Blue Cross Blue Shield of Michigan

<div><div><b>Perform a broad range of administrative duties for Senior Vice President.
</b></div><div></div><div>Performs advanced, diversified and confidential secretarial and administrative duties while working within general established guidelines, using judgment and discretion. Prepares correspondence, memoranda, reports, etc. Initiates routine and some non-routine correspondence and memoranda. Screens telephone calls and visitors and resolves routine and complex inquiries. Schedules appointments, meetings and travel itineraries, and coordinates related arrangements. May prepare and distribute minutes of meetings.<br>
</div><div></div><div><b>EDUCATION AND EXPERIENCE
</b></div><div><ul><li><div>High School Graduate or GED equivalent required.
</div></li></ul></div><p>Three (3) years of secretarial experience required.<br>
</p><p></p><p>&quot; <b>Qualifications </b>&quot;
</p><div><ul><li><div>Typing speed of 45 w.p.m. required.
</div></li></ul><ul><li><div>Proficient in the use of PC applications, i.e., Excel and Word.
</div></li></ul><ul><li><div>Excellent organizational skills, strong verbal and written communication skills required.
</div></li></ul><ul><li><div>Proficiency in business English.
</div></li></ul><ul><li><div>Other related skills and/or abilities may be required to perform this job.<br>
</div></li></ul></div><p></p><div><i>All qualified applicants will receive consideration for employment without regard to, among other grounds, race, color, religion, sex, national origin, sexual orientation, age, gender identity, protected veteran status or status as an individual with a disability.</i></div></div><p></p>

Executive Assistant to SVP

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