associate director finance

Highgate

<div>Viceroy Hotels:
<div>
Viceroy Hotels &amp; Resorts offers a fresh take on hospitality, centered on the richness of experiences and cultural connection. A leader in modern luxury, Viceroy is committed to creating unique, immersive experiences that allow guests to craft unforgettable narratives rooted in the authenticity of each destination. Viceroy&rsquo;s portfolio of hotels and resorts can be found in a diverse array of breathtaking and inspiring locations including Los Cabos, Santa Monica, Chicago, Riviera Maya, Kopaonik, Snowmass, Washington D.C., St. Lucia, and Portugal&rsquo;s Algarve, with a forthcoming resort in Sun Valley, Idaho slated to open in summer 2026.</div>
Location:
<div></div><div>
Viceroy Chicago, IL</div>
Overview:
<div>
The Assistant Director of Finance is responsible for providing consistent leadership in the financial area of the hotel by supplying the accounting staff with guidance and training. He/she is also responsible for focusing on the profitability of the business, maintaining accurate and timely financial reporting, ensuring acceptable levels on internal control, ensuring compliance with all federal, state, and local regulations, and safeguarding owners/investors assets.</div>
Responsibilities:
<ul><li><div>Assist Director of Finance in timely preparation of monthly financial statements for the property</div></li><li><div>
Prepare, monitor, and accurately record hotel revenues daily by preparation of the Income Journal. Identify all variances to budget and last year.</div></li><li><div>
Monitoring and control of hotel operations, cash flow and operating forecasts for the property</div></li><li><div>
Under guidance of Director of Finance maintain timely interaction with Department Heads to assure that property operations are on track and under control at all times</div></li><li><div>
Preparation of monthly bank reconciliations and general ledger account reconciliations for the property</div></li><li><div>
Supervision of accounting department staff</div></li><li><div>
Compliance with Highgate Accounting Policies and Procedures and internal controls for our finance and accounting operations
</div></li><li><div>Effectively manage and communicate related issues related to management of receivables, payables, daily cash balances, and timely deposits of all funds.</div></li><li><div>
Monitor hotel revenues and expenses and ensure the accurate recording in accordance with Highgate Hotel&rsquo;s established guidelines. Investigate and critique variances to budget or to prior year and offer practical improvement methodologies to management.</div></li><li><div>
Analyze financial data and operations in order to assist Director of Finance and advise Department Heads in maintaining the hotels&rsquo; financial objectives.</div></li><li><div>
With supervision of Director of Finance hire, train, supervise and develop staff, including coaching, counseling and discipline.</div></li><li><div>
Preparation of any special reports, statements, etc., as requested.</div></li><li><div>
Other special projects and responsibilities as assigned.</div></li></ul>
Qualifications:
<ul><li><div>Bachelors Degree, preferably in Accounting.</div></li><li><div>
Strong PC skills including Excel, Word and financial accounting systems.</div></li><li><div>
Strong organizational, analytical, verbal and written communication skills.</div></li><li><div>
Long hours and sometimes required.</div></li><li><div>
Hospitality related financial management and accounting experience desirable.</div></li></ul></div><p></p>

Asst. Director of Finance

Noble House Hotels & Resorts

<div>Description:
<p>
At Noble House Hotels &amp; Resorts, we are looking for an Assistant Director of Finance to be based at our Corporate Office in Kirkland, WA and oversee multiple properties for the company. We were recently Voted Top 25 Best Hotel Brand in the World &ndash; Travel + Leisure World&rsquo;s Best Awards. <b>Please note</b><b>: This role may travel to the property as needed.</b></p><p><b>
The JOB</b></p><p><br>
The <b><i>Assistant Director of Finance</i></b> will be responsible for overseeing the accounting functions of a hotel and providing support to the Director of Finance and hotel operations. Evaluate the hotel(s) operating results and report on major variances. Lead and supervise the monthly financial statement closing for the hotel property books and any related entities. Ensures appropriate company accounting controls, policies and procedures are implemented and followed to safeguard assets and the financial integrity of the Company. The Assistant Director of Finance will also be required to lead, supervise and coach the accounting staff to provide training and guidance on accounting and financial system issues.</p><p><b>
The OFFER:</b></p><p>
In return, you are rewarded with a competitive compensation package including competitive pay, On-Demand Pay &ndash; Your Pay before Payday, health insurance (medical, dental, vision), 401k plan with employer matching, Paid Time Off, holidays, and Discounted Food &amp; Hotel Discounts at Noble House Hotels &amp; Resorts nationwide.</p>
Requirements:
<p><b>
To be successful as an Assistant Director of Finance you</b>:</p><ul><li>
4-6 years of previous work experience within the hotel/resort accounting department and a Bachelors in a related field; minimum 3 years of supervisory experience.</li><li>
Prior experience within Accounts Payable, Accounts Receivable, Purchasing and General Accounting areas are preferred.</li><li>
Skilled in Financial Accounting Systems as well as various Microsoft programs, including Word, Excel, and Outlook.</li></ul><p><b>
OUR CULTURE | Individual Distinction, Collective Soul</b></p><p>
The Noble House Hotels &amp; Resorts philosophy emphasizes &quot;location, distinction, and soul.&quot; Our properties are not a &quot;one-size-fits-all.&quot; And neither are our team members. What makes us at Noble House Hotels &amp; Resorts lies within our team. We are a group of individuals that share a passion for hospitality. We let our personalities shine, and we like to have fun.</p><p>
Become a part of our Noble Comm<b>UNITY</b>- We take pride in providing initiatives through our Diversity, Equity, Inclusion &amp; Accessibility (DEIA), Green and Wellness committees. Join us in sharing your thoughts, perspectives, and enthusiasm!</p><p><i>
Noble House Hotels &amp; Resorts are proud to encourage and support an environment where everyone can be a successful team member (come as they are) as their true authentic self. We are an equal opportunity workplace and employer that does not discriminate based on race, color, disability, gender/sex, sexual orientation, religion, national origin, age, veteran status, or any other protected status. We are committed to building a team (rooted in family) and a workplace where we are all able to be successful based solely on our individual qualifications, experience, abilities and job performance.</i></p></div>

Assistant Director of Finance

University of Florida

<p></p><div><div><p><b>JOB NO:</b></p>
<div>540224</div><br>
<p><b>WORK TYPE:</b></p>
<div>Staff Full-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Office/Administrative/Fiscal Support, Veteran's Preference Eligible</div><br>
<p><b>DEPARTMENT:</b></p><div>
33010000 - HP-OFFICE OF THE DEAN</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Administrative Specialist I</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS:</b></div>
<div>
<p>Bachelor's degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<p>The Administrative Specialist I provides essential administrative and operational support within the College of Public Health and Health Professions (PHHP) Dean&rsquo;s Office. This is a highly professional position that serves as a key point of coordination for daily office activities and supports leadership, faculty, staff, students and visitors to ensure efficient and professional operations.</p>
<div>
The incumbent provides direct administrative support including scheduling, coordination of meetings, administrative processing and coordination of travel to members of PHHP leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
The Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties. This role requires strong organizational skills, attention to detail and the ability to work independently while supporting a team-based administrative structure. This position reports directly to the Executive Assistant II.</p>
<div><b>
Administrative Support</b><br>
The Administrative Specialist I provides direct administrative support to College Administration leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
Responsible for calendar assistance, which may include scheduling meetings, coordinating meeting logistics (such as booking the room, ordering food, cleaning up the space etc), and preparing documents and/or relevant meeting materials.</p>
<p>
Routine correspondence management including drafting and proofreading documents such as letters, reports, forms, and various internal and external correspondence. Manage and maintain proper filing system for documents. Ensure templates remain updated. Request reports as applicable and appropriate. Execute mail merge requests. Ensure appropriate department and college administrative personnel are provided fully executed copies for their records.</p>
<p>
In conjunction with the Executive Assistant II, may be assigned additional administrative activities when needed and as time allows.</p>
<div><b>
Dean&rsquo;s Office Operations and Coordination</b><br>
Serves as the primary receptionist and the front-facing point of contact for the Dean's Office. This includes:<br>
<ul><li>Greeting visitors, responding to inquiries, routing requests appropriately and managing front desk communications while creating a welcoming and professional environment for faculty, staff and visitors.</li><li>Maintains the office&rsquo;s shared spaces, ensuring cleanliness, organization and timely replenishment of supplies.</li></ul></div>
<p>
Manages operational calendars, logs, contact and access lists, and other items related to the college&rsquo;s operations including Lenel building access, digital key database, vehicle and golf cart logs, and repair and maintenance schedules of PHHP vehicles. Responsible for managing PHHP&rsquo;s one-time room requests for various shared spaces within the HPNP Building.</p>
<p>
Provides general administrative support to the operational and facility related needs of the college including but not limited to submitting routine maintenance and repair requests, reporting outages, and forwarding building security and outage notices.</p>
<p>
Serves as the primary liaison to contracted vendors (i.e. UF motor pool, Aramark, etc), coordinating communication, monitoring service delivery and ensuring timely and accurate fulfillment of contractual obligations.</p>
<p><b>
Fiscal</b><br>
Manages travel for the Associate Deans and Executive Director of Finance and Administration. Responsible for travel arrangements, preapprovals, authorizations, expense reports and preparation of necessary travel documents and reimbursements.</p>
<p>
May also manage travel for College Administration guests, including but not limited to seminar speakers, faculty candidates, distinguished guests of the Dean(s), prospective and current donors, etc. Provides other administrative assistance as needed and requested.</p>
<p>
Responsible for management of an individual UF Procurement card (PCard), ensuring compliance with purchasing guidelines, obtaining preapprovals, following purchasing guidelines, and reconciling transactions in a timely manner.</p>
<p>
Responsible for administrative management of financial and/or inventory-based items (e.g. parking passes), ensuring accurate records and accountability.</p>
<p><b>
Backup Support</b><br>
Serves as backup support to the Executive Assistant II and assists with scheduling, meeting coordination and document preparation related responsibilities in times of absence or unavailability.</p>
<p>
Provides backup administrative and reception support as needed for the Undergraduate Advising Suite.</p>
<p>
Provides backup administrative support to the Dean&rsquo;s Office Student Assistant(s) with routine tasks and office functions in times of absence or position vacancy.<br>
<br>
<b>Event Planning</b><br>
Plans, coordinates, and executes the annual Delta Omega Public Health Honor Society Induction college wide ceremony to include coordination of application and selection process, ceremony logistics, communication, budget, and event design. Consults with the college&rsquo;s Marketing and Event Specialist as needed.</p>
<p>
Provides event related administrative support to the Marketing and Event Specialist and Project Managers during peak event periods.</p></div><br>
</div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>$27.77 - $29.69 per hour; commensurate with experience and education.</p>
<p>
The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. For more information on benefits, please visit UF HR Benefits and Rewards at https://benefits.hr.ufl.edu/ .</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS:</b></div>
<div>
<p>Bachelor&rsquo;s degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div><ul><li>Experience providing administrative support to senior leadership in a complex, fast-paced environment.</li>
<li>Strong customer service orientation with the ability to interact courteously and professionally with a wide range of internal and external constituents.</li>
<li>Demonstrated ability to work independently, exercise sound judgment and manage multiple priorities with strong organizational and time management skills.</li>
<li>Excellent written and verbal communication skills and the ability to establish and maintain effective working relationships with a varied population.</li>
<li>Experience handling confidential and sensitive information with discretion.</li>
<li>Working knowledge of university systems and procedures including travel systems, procurement, expense reporting, PCard reconciliation and work orders.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including calendar management, document preparation and mail merge.</li>
</ul>
</div></div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p>In order to be considered, you must upload your cover letter and resume.</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p>
<p>
This is a time-limited position.</p>
<p>
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy with your application for consideration.</p>
<p>
If an accommodation is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida&rsquo;s Sunshine Law.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>No</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>11 Jun 2026</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>25 Jun 2026</div></div>
Eastern Daylight Time</div></div><p></p>

Administrative Specialist I

Sheraton

<div><p>382 rooms | 15,000 sq. ft. meeting/event space<br>
<br>
</p><br>
<p>Amenities: 4 on-site restaurants, outdoor pool, club lounge, fitness center, gift shop.</p><p><br>
Located in a major Houston business district, the Sheraton Brookhollow offers opportunities to lead full-service operations with strong corporate demand. Explore the property through a virtual tour and see why it&rsquo;s an engaging environment for hospitality professionals.</p><p></p><h1 class="jobSectionHeader"><b><br>
COMPENSATION:</b><b> $17- $22</b></h1><h1 class="jobSectionHeader"><b>
JOB DESCRIPTION</b></h1><p></p><p><b>
Job Title</b>: Accounting Clerk</p><p><b>
Department: </b>Accounting
</p><p><b>Supervision Exercised:</b> None</p><p><b>
Supervision Received:</b> Director of Finance
</p><p></p><p><b>MINIMUM REQUIREMENTS</b></p><p></p><p>
Education</p><ul><li>
High school diploma or equivalent required.</li><li>
Associate degree or coursework in Accounting or Business preferred.</li></ul><p></p><p>
Experience</p><ul><li>
Minimum 1 year of accounting, bookkeeping, or office administrative experience.</li><li>
Experience with accounts payable and receivable preferred.</li><li>
Hospitality industry experience a plus.</li></ul><p></p><p>
Skills &amp; Knowledge</p><ul><li>
Strong attention to detail and accuracy in data entry.</li><li>
Basic understanding of accounting principles and procedures.</li><li>
Proficient in Microsoft Office Suite (Excel, Word, Outlook).</li><li>
Experience with accounting systems such as Aptech PVNG or similar preferred.</li><li>
Strong organizational and time management skills.</li><li>
Excellent communication and interpersonal skills.</li></ul><p></p><p>
Job Duties &amp; Responsibilities</p><ul><li>
Process invoices, check requests, and expense reports in a timely manner.</li><li>
Verify accuracy of invoice coding, approvals, and supporting documentation.</li><li>
Prepare and reconcile daily deposits and cash transactions.</li><li>
Maintain organized filing systems for invoices, receipts, and reports.</li><li>
Assist with monthly account reconciliations and journal entry preparation.</li><li>
Track vendor payments and assist with resolving discrepancies.</li><li>
Provide administrative support to the accounting and finance team.</li><li>
Communicate with internal departments and external vendors as needed.</li><li>
Perform additional duties as assigned by management.</li></ul><p><br>
HRI is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job‐related requirements<i>.</i></p></div>

Accounting Clerk

Big Spaceship

<div><p>At Big Spaceship, we're explorers, not settlers. We partner with ambitious brands ready to venture into new territory, push creative boundaries, and lead rather than follow.</p><p>
We're a full-service creative shop built for brands that want to break new ground. Our diverse team of entrepreneurial spirits, creative minds, and makers brings bold ideas to life for some of the world's most innovative and culturally connected brands. If you thrive on exploration, creative risk-taking, and charting new paths, you belong here.</p><p>
We are looking for an exceptional Senior Designer to join our team. This role will focus on crafting high-quality digital-first design work across a variety of marketing and communication touchpoints, blending strong conceptual thinking with refined execution. This role will work closely with an Associate Creative Director team, a designer and report into the Group Creative Director.</p><p>
The work is for a global financial professional accreditation organization in the regulated finance space. The program is similar in scope and importance to a professional certification or licensing exam for financial practitioners and advisors. The environment is complex, detail-driven, and highly regulated, with multiple concurrent initiatives and opportunities to elevate the creative standard.</p>
Role + Responsibilities<ul><li>
Digital design for a variety of deliverables.</li><li>
Collaborate closely with creative teams to develop campaign visual systems spanning digital platforms, out-of-home placements, display advertising, email, and more</li><li>
Apply strong knowledge of best practices across digital and traditional media, with a particular emphasis on precision and clarity in regulated environments</li><li>
Contribute to ideation for campaigns and design solutions, bringing strong foundational design thinking and awareness of current visual trends</li><li>
Participate in the development of pre-production materials such as moodboards, storyboards, visual references, and lightweight prototypes where needed</li><li>
Work fluidly across disciplines, maintaining strong communication and alignment between design, strategy, and production partners</li><li>
Quickly respond to feedback and iterate effectively, balancing creative ambition with business and regulatory constraints</li><li>
Maintain a high level of craft and attention to detail, especially in systems where accuracy and consistency are critical</li><li>
Present work clearly and confidently, articulating design decisions with strong rationale</li></ul><br>
<b>
Requirements</b><br>
<ul><li>
6+ years of professional design experience in an agency or studio environment</li><li>
Strong portfolio demonstrating digital design systems, and high-craft execution</li><li>
Advanced proficiency in industry-standard design tools for layout, visual design, and presentation</li><li>
Comfortable using modern AI-assisted tools for ideation, image generation, and creative exploration</li><li>
Strong understanding of designing within regulated or compliance-heavy industries (finance experience strongly preferred but not required)</li><li>
Experience designing across digital-first environments, with attention to visual systems and scalable assets</li><li>
Strong communication skills and ability to clearly express design rationale to both creative and non-creative stakeholders</li><li>
Highly detail-oriented, with a strong commitment to accuracy and consistency across systems</li><li>
Passion for design culture and for building thoughtful, future-facing creative solutions</li></ul><br>
<b>
Benefits</b><p></p><p><b><br>
The salary band for this role is $100,000 - $125,000. Where a prospective new hire's base salary will fall within this band depends on several factors including their qualifications and experience, the skill level required in the role, market rates, and the salaries of existing crew members at Big Spaceship within the same role to maintain equity.</b></p></div><p></p>

Temp to Perm Senior Designer

BETHESDA HOUSE OF SCHENECTADY

<div><div>Schenectady, NY
</div><div>Full Time
</div><div>Experienced</div></div>
<br><div>At <b>Bethesda House,</b> our goal is to end the cycle of poverty and homelessness - not just manage the symptoms.<br>
<br>
Our teams work to address each individual on a holistic level so they feel heard, respected, and safe in our care. We offer hands-on help to address chronic homelessness, mental health, substance abuse, disability, and systematic poverty by offering innovative solutions and proactive services to the most vulnerable in Schenectady County.<br>
<br>
The <b>Finance Director</b> is a strategic thought partner to the Executive Director and is responsible for the overall financial health, stability, and long-term sustainability of Bethesda House. This role leads all finance and accounting functions for the agency, ensuring strong fiscal management, compliance, and internal controls.<br>
The Finance Director oversees cash flow management to ensure all financial obligations are met in a timely manner and is responsible for developing and monitoring the annual budget and long-term financial plans. In collaboration with the Executive Director, the Finance Director analyzes funding source contracts, develops program budgets, and supports strategic financial decision-making.<br>
<br>
This position ensures that sound internal financial controls are established, documented, and consistently followed. The Finance Director supervises the Accounting Supervisor and oversees custodial accounts and payroll bookkeeping functions.<br>
<br>
The Finance Director analyzes monthly and year-end financial statements prepared by the Accounting Supervisor and presents financial reports to the Board of Directors&rsquo; Finance Committee. Through strong leadership and financial stewardship, this role ensures the agency&rsquo;s financial integrity and long-term financial security.<br>
<br>
<b>Salary Range</b>: $70,000 - $75,000<br>
<b>FT, Non-exempt</b><br>
<b>Benefits</b>: Medical, Dental, Paid Time Off, Retirement<br>
<br>
<b>Specific Responsibilities:</b><ul><li>
Serve as a strategic financial thought partner to the Executive Director, providing fiscal leadership aligned with the agency&rsquo;s mission and public funding requirements.</li><li>
Lead and oversee all finance and accounting functions in compliance with nonprofit, local, state, and federal regulations.</li><li>
Manage agency cash flow to ensure timely payment of all operational, contractual, and grant-related obligations.</li><li>
Develop, monitor, and update the annual operating budget and multi-year financial plans in accordance with government contracts and funding guidelines.<ul><li>
Agency annual budget due to the BOD Finance Committee by May 1</li></ul></li><li>
Analyze local, state, and federal funding source contracts and collaborate with the Executive Director to develop compliant program budgets.</li><li>
Ensure financial practices comply with Generally Accepted Accounting Principles (GAAP), Uniform Guidance (2 CFR Part 200), and applicable state and local regulations.</li><li>
Establish, document, and monitor strong internal financial controls to safeguard public funds and ensure accountability.</li><li>
Supervise the Accounting Supervisor and oversee custodial accounts and payroll bookkeeping functions to ensure regulatory compliance.</li><li>
Review, analyze, and approve monthly and year-end financial statements prepared by the Accounting Supervisor.</li><li>
Prepare, present, and interpret financial reports for the Board of Directors Finance Committee, including analysis of budget-to-actual performance.</li><li>
Monitor grant and contract expenditures to ensure allowability, allocability, and proper documentation of costs.</li><li>
Ensure timely and accurate financial reporting to government funders, including required fiscal reports and cost reports.</li><li>
Coordinate and support annual audits, single audits (if applicable), and reviews by government agencies.<ul><li>
Coordinate staff responsible for accounting work, payroll, and human resources requests</li><li>
Point person, interfacing with independent auditor</li><li>
Serve as the primary financial liaison for external auditors, funders, and regulatory agencies.</li></ul></li></ul><ul><li>
Support organizational financial sustainability through long-term planning, risk management, and sound fiscal stewardship.</li><li>
Ensure timely process of monthly, quarterly, and annual reports: includes but not limited to Schenectady County, Schenectady County OMH, NYS OTDA Supportive Housing Initiative (NYSSHP), NYS OTDA STEHP, NYS PTDA Empire State Supportive Housing Initiative (ESSHI), City of Schenectady, and US HUD.</li></ul><ul><li>
Is responsible for the completion of the NYS OTDA HHAP annual reports</li><li>
Ensure internal audit of operations, program files, program activities, are completed and that all programs are adhering to Agency policies and procedures, HMIS data quality, etc.</li><li>
Other duties as assigned</li></ul><b>
Qualifications:</b><ul><li>
Bachelor&rsquo;s degree in Business Administration, Accounting, Finance, Mathematics, or a related field, with two to three years of nonprofit financial management experience.</li><li>
Proficiency in Microsoft Office applications, including Word and Excel.</li><li>
Experience with QuickBooks or comparable accounting software.</li><li>
Strong written and verbal communication skills.</li><li>
Demonstrated ability to manage professional responsibilities effectively in a fast-paced work environment.</li><li>
Commitment to understanding, supporting, and advancing the mission, values, philosophy, and policies of Bethesda House of Schenectady, Inc.</li><li>
Ability to work effectively and respectfully with individuals from diverse cultural, socioeconomic and lived-experienced backgrounds.</li><li>
Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.</li><li>
Valid New York State driver&rsquo;s license and access to reliable transportation, as required for job-related duties.</li></ul>
This description does not contain a comprehensive list of duties, responsibilities or activities that are required of the employee. Additional duties and responsibilities may be assigned as needed and at any time with or without notice. All offers of employment are contingent upon successfully completion of background checks including DMV record search if driving is required for the position.<p>
Bethesda House is an Equal Opportunity Employer. In all employment and hiring decisions, the Agency complies with applicable anti-discrimination laws. This policy applies to all employment practices, including hiring, advertising, recruitment, promotion, demotion/transfer, layoff/termination of employment, rates of pay or other forms of compensation, and selection for training and development.</p></div>

Finance Director

Novia Corporation

<p>Overview:</p><p>Located in Salem, NH &ndash; Novia Corporation is looking for a Staff Accountant to support and increasingly lead the daily accounting needs of the organization. This role is responsible for full-service Accounts Payable, Accounts Receivable, and General Accounting, while also growing into financial reporting, analysis, and process optimization.</p><p>The Staff Accountant will take increasing ownership of all accounting functions within the Finance Team, help drive continuous improvement and automation of key processes, and support the Finance Director in delivering timely, accurate, and insightful financial information. The Staff Accountant should strive to provide exemplary customer service to internal and external customers while maintaining the highest standards of accuracy, timeliness, and compliance.</p><p>Essential duties include, but not limited to:</p><p><b>Accounts Payable</b></p><ul><li>Code and enter A/P invoices into ERP.</li><li>Obtain appropriate approvals based on Delegation of Authority for non&ndash;purchase-order invoices.</li><li>Process weekly vendor payment runs &ndash; electronic payments and checks.</li><li>Maintain vendor records for audit compliance; document and track all changes.</li><li>Handle vendor communications to resolve billing disputes.</li><li>Review and process employee expense reports.</li><li>Assist Finance Director in keeping SOPs up to date and ensuring employees are aware of updates.</li><li>Assist in annual 1099 filing in accordance with tax deadlines.</li><li>Perform weekly GRNI review.</li><li>Perform monthly vendor statement reconciliations.</li></ul><p><b>Accounts Receivable</b></p><ul><li>Reconcile and post daily lockbox.</li><li>Prepare and post mobile deposits.</li><li>Maintain customer files for audit compliance.</li><li>Perform daily collections efforts to keep customers in compliance with their terms.</li><li>Provide weekly customer aging to Finance Director with notes for review.</li><li>Report and file monthly sales tax.</li><li>Review open orders daily and invoice completed shipments.</li><li>Resolve clients&rsquo; billing issues as they arise.</li></ul><p><b>General Accounting &amp; Month-End Close</b></p><ul><li>Monitor and reconcile daily bank activity.</li><li>Post all outgoing cash (direct debit payments).</li><li>Post all incoming cash (lockbox, ACHs, wires, etc.).</li><li>Support Finance Director during month-end close, including preparation of supporting schedules.</li><li>Complete monthly cash reconciliations.</li><li>Assist in preparation of the cash forecast.</li><li>Ensure A/P is closed by close day 1.</li><li>Perform fixed asset reconciliation and depreciation posting.</li><li>Prepare and post recurring and ad hoc journal entries as needed.</li><li>Support Finance Director with internal and external audits.</li><li>Perform monthly analysis on KPI&rsquo;s, debtors, creditors, open POs, open sales orders, etc.</li></ul><p><b>Financial Reporting &amp; Analysis </b></p><ul><li>Assist in preparation of monthly financial reporting packages (P&amp;L, balance sheet, cash flow, and KPI reporting).</li><li>Perform financial analysis on trends and deviations to budget/forecast, including commentary on key drivers.</li><li>Prepare and maintain schedules to support forecasting, budgeting, and variance analysis.</li><li>Partner with the Finance Director to develop and refine dashboards or standard reports for management.</li><li>Provide ad hoc analysis to support business decisions (pricing, customer profitability, spending trends, etc.).</li></ul><p><b>Process Improvement, Automation &amp; Optimization</b></p><ul><li>Work closely with the Finance Director and Business Systems/IT resources to identify opportunities to streamline and automate accounting and finance processes (e.g., ERP enhancements, workflow tools, templates).</li><li>Document current and future-state processes and support the implementation of improved workflows.</li><li>Help design and test new reports, automations, and controls within the ERP and related systems.</li><li>Champion standardization and simplification of recurring tasks across A/P, A/R, and general accounting.</li></ul><p><b>Ownership of Accounting Functions &amp; Cross-Functional Support</b></p><ul><li>Act as a primary point of contact for day-to-day accounting questions from internal stakeholders.</li><li>Proactively monitor key accounting areas (A/P, A/R, cash, fixed assets, accruals) and escalate issues or risks.</li><li>Maintain and update accounting SOPs and process documentation as responsibilities evolve.</li><li>Cross-train necessary employees to ensure adequate coverage of critical tasks as needed.</li><li>Support other Finance projects and initiatives as the business grows.</li><li>All other duties as required.</li></ul><p><b>Ideal Candidate:</b></p><ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or equivalent required.</li><li>1&ndash;3+ years of progressive accounting experience; manufacturing experience a plus.</li><li>Proficient with ERP systems and comfortable adapting to new software and tools.</li><li>Strong Excel skills (e.g., pivot tables, lookups, basic formulas; Power Query/BI a plus).</li><li>Interest and aptitude in financial analysis, reporting, and process automation.</li><li>Excellent interpersonal skills; teamwork and collaboration are cornerstones of our high-energy corporate culture.</li><li>Organized, able to prioritize, and able to balance day-to-day execution with continuous improvement.</li><li>Strong commercial acumen and business knowledge, with curiosity to understand operations and drivers of financial performance.</li><li>Enthusiasm for continuous improvement, problem solving, and taking on increased ownership over time.</li><li>Understands that this role will continue to expand as the business grows and the team develops.</li></ul><p><b>Physical Requirements: </b></p><ul><li>Prolonged periods of sitting at a desk and working on a computer</li><li>Must be able to lift 25 pounds at times</li><li>Occasional travel may be required as needed</li></ul><p><b>Other Information:</b></p><ul><li>Salary - Full Time (M-F; 8am-5pm)</li><li>Weekly pay on Thursdays</li><li>Amazing benefits include:</li><li>Health Insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>401K with company matching</li><li>Life Insurance</li><li>Paid Time Off</li><li>Tuition Reimbursement</li></ul><p><i>Novia Corporation is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</i></p><p>Pay: $65,000.00 - $75,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Staff Accountant

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