automation specialist

COTTI FOODS CORPORATION

<div>Position Summary
The Accounts Payable Specialist manages the full-cycle AP process for a high-volume, multi-unit quick service restaurant group. This role requires speed, accuracy, and strong analytical skills to support rapid purchasing cycles, frequent deliveries, and tight cost controls. The ideal candidate has hands-on experience with AP automation tools (OCR/AI) and a strong understanding of restaurant operations, utilities, and compliance requirements.
Key Responsibilities<ul><li>
Process high-volume invoices across food, beverage, packaging, utilities, property taxes, and operational services for multiple locations</li><li>
Leverage OCR/AI-based AP tools to capture, code, and route invoices efficiently while minimizing manual entry</li><li>
Review and resolve OCR/AI exceptions; partner with vendors and operations teams to correct discrepancies</li><li>
Manage utilities billing: track usage, validate charges, identify anomalies, and ensure timely payments</li><li>
Prepare and analyze variance reports</li><li>
Process and track property tax payments, ensuring accuracy and timely submission by location</li><li>
Maintain and monitor a compliance calendar for permits, licenses, and regulatory deadlines (health, fire, occupancy, etc.)</li><li>
Ensure accurate GL coding across COGS, packaging, utilities, property taxes, and operating expenses</li><li>
Reconcile vendor statements and investigate missing or disputed invoices</li><li>
Execute weekly payment runs (ACH, checks, credit cards)</li><li>
Support month-end close, including accruals for recurring expenses and cost categories</li><li>
Maintain organized digital records for audits, compliance, and reporting</li><li>
Support cost control and inventory processes through accurate invoice coding and reporting</li></ul>
Qualifications<ul><li>
2&ndash;4 years of accounts payable experience, preferably in QSR or multi-unit restaurant environments</li><li>
Experience with AP automation tools (e.g., Restaurant365, Plate IQ, Tipalti, Ramp, Amazon or similar)</li><li>
Strong ability to troubleshoot OCR/AI invoice processing issues</li><li>
Experience managing utilities billing and identifying cost variances</li><li>
Proficiency in Microsoft Office Suite (Excel, Word, Outlook), with strong Excel skills for data analysis</li><li>
Accurate typing skills and proficiency with 10-key data entry (by touch preferred)</li><li>
High attention to detail, organization, and ability to meet tight deadlines</li><li>
Strong communication skills and ability to collaborate cross-functionally</li></ul>
Preferred Skills<ul><li>
Experience with advanced AP automation workflows (machine learning coding, automated approvals)</li></ul></div>

Accounts Payable Specialist - Quick Service Restaurant Group

SparkleMafia

Location: Poulsbo, WA (hybrid/remote-friendly option for the right candidate)OverviewAt SparkleMafia Professional Cleaning, we deliver premium, eco-conscious cleaning services across the Kitsap Peninsula while embracing smart technology to scale efficiently and deliver exceptional client experiences. We&rsquo;re seeking a proactive, tech-savvy, and warmly professional Operations &amp; AI Systems Specialist to support daily operations and drive our AI transformation.This hybrid role combines traditional executive assistance (taking calls, crafting estimates, scheduling cleanings, and keeping the business running smoothly) with hands-on technical expertise in AI agents, automation, information systems, bookkeeping, and reporting. You&rsquo;ll be the key person who frees up the owner&rsquo;s time by automating repetitive tasks while helping us implement the AI-powered lead flow we&rsquo;ve designed&mdash;turning more leads into booked appointments with less manual effort.If you love blending warm client service with no-code automation, AI tools, and data-driven insights&mdash;and you thrive in a fast-paced, values-driven small business&mdash;this is your opportunity to make a real impact on both operations and growth.ResponsibilitiesDaily Operations Support<ul><li>Handle inbound client calls, texts, and emails with a friendly, professional demeanor using Nextiva; qualify leads, prepare estimates, and schedule cleanings in ZenMaid.</li><li>Manage team schedules, and cleaning routes while proactively resolving scheduling conflicts.</li><li>Maintain client records, and accurate data entry for payroll (Gusto) and job tracking.</li><li>Assist with team events and internal communications to keep morale high.</li></ul>AI &amp; Automation Leadership<ul><li>Design, build, test, and maintain AI agents and automation workflows (using platforms like Zapier/Make, QuoteIQ, voice AI tools, and custom chatbots) to handle new-lead qualification, instant AI-generated estimates, 24/7 follow-up sequences, virtual walk-throughs, and client nurturing.</li><li>Manage and optimize our information systems: CRM, booking software (ZenMaid), website forms, and all integrations to ensure seamless data flow and minimal manual work.</li><li>Continuously improve automation rules so that 80-90% of routine lead interactions happen without human intervention while maintaining our signature warm SparkleMafia touch.</li></ul>Bookkeeping, Reporting &amp; Project Management<ul><li>Assist in day-to-day bookkeeping and reconciliation in Wave Accounting (or QuickBooks); prepare monthly financial reports, job-costing summaries, and profitability analyses.</li><li>Create clear operational dashboards and reports (lead conversion rates, booking trends, AI performance metrics, revenue forecasts) using Excel, Google Data Studio/Looker Studio, or ClickUp dashboards.</li><li>Lead small-to-medium projects in ClickUp (or similar project management software), tracking AI implementation milestones, SOP updates, and process improvements with clear timelines and accountability.</li></ul>General<ul><li>Document and refine SOPs as we evolve with new AI tools.</li><li>Proactively identify bottlenecks and propose technology solutions that save time and increase confirmed appointments.</li><li>Provide occasional in-office support while working primarily in a flexible, results-focused environment.</li></ul>QualificationsRequired<ul><li>2+ years of administrative or operations experience in a service-based business (cleaning, home services, or similar is a strong plus).</li><li>Proven ability to take client calls, write estimates, and manage scheduling with excellent phone and written communication skills.</li><li>Hands-on experience setting up and managing AI agents, chatbots, or voice AI (examples: Voiceflow, Phonely, newo.ai, QuoteIQ, or similar).</li><li>Strong proficiency with automation platforms (Zapier or Make.com) and no-code tools.</li><li>Bookkeeping experience and comfort with Wave Accounting, Gusto, and Excel/Google Sheets for reporting.</li><li>Intermediate-to-advanced skills in project management software (ClickUp, Asana, Monday.com, or equivalent).</li><li>Excellent organizational, multitasking, and problem-solving abilities with a warm, approachable personality.</li></ul>Preferred / Big Plus<ul><li>Familiarity with cleaning-industry software (ZenMaid, ServiceTitan, Housecall Pro, etc.).</li><li>Experience preparing financial or operational reports for small business owners.</li><li>Basic understanding of information systems, databases, or CRM architecture.</li><li>Interest in or experience with AI prompt engineering and workflow optimization.</li><li>Event planning or team coordination experience.</li></ul>Why Join SparkleMafia?You won&rsquo;t just answer phones and file paperwork&mdash;you&rsquo;ll be the architect of our AI-powered operations, dramatically reducing manual work while helping us book more jobs and grow sustainably. You&rsquo;ll work directly with the owner on high-impact projects, gain cutting-edge experience with AI in the service industry, and be part of a fun, eco-conscious team that genuinely cares about its people and community. Competitive pay, flexible hours, and real ownership over the systems that drive our success.Job Type: Full-timePay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li><li>Referral program</li></ul>Work Location: Hybrid remote in Poulsbo, WA 98370

Operations & AI Systems Specialist

Taraki

<div>
 Our client
 
 BinaryBrix
 
 is looking for
 
 Automation
 
 
 Engineer
 
 in
 
 Lahore
 
 .
 
 
 
 Job Description:
 
 
 
 Job Title: Automation Engineer
 
 
 
 Location:
 
 Onsite - Thokar Niaz Baig, Lahore
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 Job Summary:
 
 
 
 We are seeking a detail-oriented and proactive Automation Engineer to design, implement, and maintain automated workflows that connect multiple applications and streamline business processes. The ideal candidate will have hands-on experience with Zapier, strong problem-solving skills, and a basic understanding of APIs and SaaS platforms.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Design, build, and optimize automated workflows (Zaps) using Zapier
 </li>
 <li>
 Integrate third-party applications such as CRMs, project management tools, marketing platforms, and databases
 </li>
 <li>
 Troubleshoot and resolve integration issues and automation errors
 </li>
 <li>
 Customize triggers, actions, filters, and webhooks based on business requirements
 </li>
 <li>
 Collaborate with development, product, and operations teams to understand automation needs
 </li>
 <li>
 Maintain documentation of workflows, integrations, and automation logic
 </li>
 <li>
 Ensure data accuracy, security, and performance across integrations
 
 
 
 </li>
 </ul>
 
 Required Skills &amp; Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor's degree in Computer Science, Information Technology, Software Engineering, or a related technical field.
 </li>
 <li>
 Minimum 1+ year of hands-on experience working with Zapier integrations
 </li>
 <li>
 Strong understanding of triggers, actions, filters, paths, and webhooks in Zapier
 </li>
 <li>
 Basic knowledge of APIs, REST concepts, and JSON
 </li>
 <li>
 Familiarity with SaaS tools such as CRM systems, email marketing platforms, task management tools, and cloud applications
 </li>
 <li>
 Ability to analyze processes and suggest automation improvements
 </li>
 <li>
 Strong problem-solving and communication skills
 </li>
 <li>
 Candidates with relevant certifications or practical automation experience may also be considered.
 
 
 
 </li>
 </ul>
 
 Preferred (Nice to Have):
 
 
 
 <ul>
 <li>
 Experience with Make (Integromat) or other automation tools
 </li>
 <li>
 Understanding of no-code/low-code platforms
 </li>
 <li>
 Prior experience in a SaaS or tech-based company
 
 </li>
 </ul>
</div>

Automation Engineer - BinaryBrix

Advansys ME

Advansys is a dynamic solutions provider focused on delivering smart, modular, and sustainable technology solutions that enhance operations, improve customer experiences, and drive business modernization. With over 400 skilled engineers, we serve 100+ enterprise customers across 14 countries. Specialized in a wide array of premium services including Business Automation, Industrial Digitization, Low code Development, Cloud Services, Warehouse Automation & Strategic Outsourcing.
 
Founded in 2014, Advansys is part of the INTRO Group, a private conglomerate established in 1980 with diverse investments across different business areas, including oil and gas, real estate, specialized engineering, financial investment, food and manufacturing.
 
We are seeking a motivated Junior Automation QA Engineer to support the development and
 
maintenance of automated test scripts and frameworks. The candidate will work closely with senior
 
QA and development teams to ensure software quality and improve regression efficiency through
 
automation. This role is ideal for candidates with foundational programming knowledge and a
 
strong interest in test automation and quality engineering.
 
Requirements
 
QUALIFICATIONS
 
Bachelor’s degree in computer science, Information Technology, Engineering, or a related field
 Relevant certifications in software testing (e.g., ISTQB, CSTE) are a plus.
 
EXPERIENCE
 
1–3 years of experience in QA or Automation Testing.
 
Technical Skills
 
Basic knowledge of programming (Java, Python, or C#).
 Understanding of Selenium or similar automation tools.
 Basic knowledge of API testing.
 Familiarity with SDLC and Agile methodology.
 Understanding of version control systems (Git preferred)..
 
Soft Skills
 
Strong willingness to learn and grow.
 Good analytical and problem-solving skills.
 Attention to detail.
 Good communication skills.
 Team collaboration mindset.
 
KPIs for Senior Automation QA
 
Automation script completion rate.
 Test execution accuracy.
 Defect reporting quality.
 Automation coverage growth contribution
 Learning & certification progress.
 Benefits
 Hybrid working model
 Social and medical insurance
 Transportation

Junior Automation Tester

Almarai - المراعي

<div>
 
 
 System Operation Specialist | Al-Kharj, Saudi Arabia
 
 
 
 
 
 
 
 About Almarai:
 
 Founded in 1977, Almarai Company is the world&rsquo;s largest vertically integrated dairy company and the largest food and beverage manufacturing and distribution company in MENA. Headquartered in Riyadh, Almarai Company is ranked as the number one FMCG Brand in the MENA region and the market leader in all its categories across GCC, Egypt, and Jordan.
 
 
 
 
 
 
 
 
 Over five decades of sustainable growth, Almarai has consistently provided nutritious and healthy products to consumers of all ages, driven by its core principle: &ldquo;Quality you can trust.&rdquo;
 
 
 
 
 
 
 
 
 Almarai has expanded its product range to include, in addition to dairy products, juices and beverages, baked goods, poultry, infant formula, dates, fish and seafood, and bottled water, under more than 20 brands such as Almarai, L&rsquo;usine, 7DAYS, ALYOUM, Nuralac, Farm&rsquo;s Select, Ice Leaf, Almira, Seama, Oska, IVAL, Almara Pro, Premier Chef, Bakemart, and others.
 
 
 
 
 
 
 
 
 Almarai currently employs over 43,000 Quality Makers, across the GCC, Egypt &amp; Jordan. In 2025, Almarai reported net income of SAR 2.4 billion on sales of SAR 22 billion.
 
 
 
 
 
 
 
 
 
 About the Role:
 
 To ensure the safe, reliable, and effective operation of all automated and non-automated warehousing materials handling equipment and systems to meet Almarai business requirements.
 
 
 
 
 <ol>
 <li>
 Hands on repair and maintenance of automated material handling equipment.
 </li>
 <li>
 Diagnose and fix the electrical, electronic &amp; mechanical faults.
 </li>
 <li>
 Assist the installation teams with the preparation and installation of automatic materials handling equipment.
 </li>
 <li>
 Supporting the operation with the recovery and resolution of all short term and long-term faults/stoppages.
 </li>
 <li>
 Breakdown resolution reporting and follow up,
 </li>
 </ol>
 
 
 
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Must be holding bachelor&rsquo;s degree in an Electrical or Mechanical Engineering.
 </li>
 <li>
 Proven experience with industrial automation systems (PLC, HMI, SCADA).
 </li>
 <li>
 Hands‑on knowledge of PLC programming (e.g., Siemens, Allen‑Bradley, Schneider).
 </li>
 <li>
 Experience in control systems design, troubleshooting, and commissioning.
 </li>
 <li>
 Familiarity with industrial communication protocols (Profibus, Modbus, Profinet, Ethernet/IP).
 </li>
 <li>
 Good verbal and written communication English skills.
 </li>
 <li>
 Must have competencies such as: Ability to plan and organize multiple activities simultaneously. Good verbal and written communication skills in English. Good interpersonal skills, Positive enthusiastic attitude towards work.
 </li>
 </ul>
 
 
 
 
 Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development etc.
 
 
 
 
 
 This is a great opportunity to join a successful and expanding global business, offering an excellent remuneration and benefits package.
 
</div>

System Operation Specialist

The Brite Group

Job Overview We are seeking an experienced AI/ML Data Consultant to support the Federal Government in designing and implementing an enterprise-grade financial data automation ecosystem.This role will focus on integrating Financial Management (FM) data sources, automating critical workflows, and enabling advanced analytics and AI-driven capabilities. The objective is to reduce manual processes, improve data accuracy, enhance cost efficiency, and accelerate audit readiness across financial operations.Key Responsibilities<ul><li>Design, develop, and maintain scalable data pipelines to integrate multiple financial data sources</li><li>Automate financial workflows to improve efficiency and reduce manual intervention</li><li>Perform advanced data analysis using Python, PySpark, and SQL on large and complex datasets</li><li>Develop and deploy AI/ML and Generative AI (GenAI) solutions to support financial analytics and reporting</li><li>Build and operationalize Agentic AI use cases for intelligent process automation</li><li>Implement and optimize OCR solutions to extract structured data from unstructured financial documents</li><li>Leverage cloud and data platforms such as Databricks, Palantir, and Microsoft Power Platform</li><li>Develop dashboards, reporting tools, and visualizations for business and technical stakeholders</li><li>Collaborate with cross-functional teams including finance, engineering, and government stakeholders</li><li>Communicate technical concepts, insights, and recommendations to leadership and non-technical audiences</li></ul>Required Qualifications<ul><li>Active or Interim Secret Clearance (required to start)</li><li>Bachelor&rsquo;s degree in Computer Science, Engineering, Data Science, or a related discipline</li><li>5+ years of relevant experience in data engineering, data analytics, or AI/ML development</li><li>Strong programming expertise in:</li><li>Python (including PySpark)</li><li>SQL</li><li>Proven experience working with large-scale and complex datasets</li><li>Hands-on experience implementing OCR technologies</li><li>Solid understanding of:</li><li>Artificial Intelligence and Machine Learning concepts</li><li>Generative AI (GenAI)</li><li>Large Language Models (LLMs) and their practical applications</li><li>Experience with modern data/cloud platforms such as Databricks, Palantir, or Microsoft Power Platform</li><li>Excellent communication, stakeholder management, and presentation skills</li></ul>Preferred Qualifications<ul><li>Experience with Microsoft Power Automate and/or Power Apps</li><li>Prior experience supporting Department of Defense (DoD) or federal government clients</li><li>Familiarity with financial systems, audit processes, and compliance frameworks</li><li>Experience delivering AI-enabled automation solutions in production environments</li></ul>Pay: $105,000.00 - $115,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Security clearance:<ul><li>Secret (Required)</li></ul>Work Location: Hybrid remote in Andrews Air Force Base, MD 20762

AI/ML Data Consultant

Decagon

<div>
 
 About Decagon
 
 
 
 Decagon is the leading conversational AI platform empowering every brand to deliver concierge customer experiences.
 
 
 Our technology enables industry-defining enterprises like Avis Budget Group, Block&rsquo;s Cash App and Square, Chime, Oura Health, and Hunter Douglas to deploy AI agents that power personalized, deeply satisfying interactions across voice, chat, email, SMS, and every other channel.
 
 
 We&rsquo;re building a future where customer experiences are being redefined from support tickets and hold music to faster resolutions, richer conversations, and deeper relationships. We&rsquo;re proud to be backed by world-class investors who share that vision, including a16z, Accel, Bain Capital Ventures, Coatue, and Index Ventures, along with many others.
 
 
 We&rsquo;re an in-office company, driven by a shared commitment to excellence and velocity. Our values &mdash; Just Get It Done, Invent What Customers Want, Winner&rsquo;s Mindset, and The Polymath Principle &mdash; shape how we work and grow as a team.
 
 
 
 About The Team
 
 
 
 Founder&rsquo;s Office is where the hardest problems land, and we help solve them for the entire business. We are a small team of former founders, operators, and investors embedded directly with leadership, taking on work of any kind, no matter how different or unique, to improve business operations. Strategy, corporate development, pricing, special projects, and analytics are a few examples. We are analytical and critical cross-functional thinkers from a diverse set of multidisciplinary backgrounds. If it is ambiguous, urgent, or high-stakes, we are probably already thinking about it.
 
 
 
 About The Role
 
 
 
 We are looking for someone to help us accelerate using AI across
 
 every
 
 facet of the company. You are AI-pilled and will not stop until everyone else at the company is too.
 
 
 You wear many different hats: vibe coder, strategist, data analyst, product manager, operations. We believe in building together, quickly.
 
 
 This is a fully in-office role based in our San Francisco office 5 days a week.
 
 
 
 In this role, you will
 
 
 
 <ul>
 <li>
 Build AI automation agents to make us efficient: design and deploy agents that translate company strategy and operational processes, into automated workflows, custom internal tools, and programmatic systems. Specifically: help automate manual sales processes, embed AI into growth marketing engines, maximize Claude skills in the post-sales org, and more. Unlock hundreds of Decagon teammates with their &ldquo;aha&rdquo; moment of your product.
 </li>
 <li>
 Build out intelligent solutions to make us more effective: build out an account mapping platform that helps sales and marketing identify the best individuals to target and break into accounts with. Leverage scrapers, search APIs, workflow automation tools, and LLMs to do this effectively, and efficiently.
 </li>
 <li>
 Be the AI Culture Driver: build an AI-native culture for the entire business, by identifying and enabling internal &ldquo;AI champions,&rdquo; and builders. Programmatically define templates and best practices into team norms. Turn them into people who can&rsquo;t live without the automation and will be very unhappy if it is taken away.
 </li>
 <li>
 Build out AI analytics: measure success by going deep into data, specifically around number of hours saved, and additional work delivered as a result of our efficiency and effectiveness gains. Become customer obsessed - customers being our internal stakeholders - and measure their happiness using our tools.
 
 
 </li>
 </ul>
 
 Your background looks something like this
 
 
 
 <ul>
 <li>
 Experience: 1-3 years in a high growth technical environment. Roles that are inherently self-starters, entrepreneurial, or technical are also great fits, looking to make the switch into this new and emerging critical function for all companies.
 </li>
 <li>
 AI prompting foundations: some experience in some form with AI enablement, AI operations, or AI engineering roles. You are generally comfortable prompting your way to solutions, and sometimes needing to get into code / working with APIs, etc.
 </li>
 <li>
 Builder DNA: you are a curious learner and builder, skilled with new AI tools like Claude Code, Cursor, Notion AI, automation tools like Dust, Gumloop, n8n, Zapier, GTM enrichments like Clay and Unify, and search APIs like Exa, Parallel, Browserbase. Some familiarity with SQL, BI, managing data lakehouses, and scraping and scripting from DS notebooks, is a plus.
 </li>
 <li>
 Get it done mentality: a bias toward action and building "v1 MVP" today. You thrive in the ambiguity of a fast-paced AI startup.
 </li>
 <li>
 Strong communications: you can produce clear, concise presentation of information, and influence teams to use your products. You run training sessions that drive impact through leadership and communications, in every gap you find.
 </li>
 <li>
 Ability to manage cross-functional teams: able to work hands-on in workflows across Sales, Post-Sales, Finance, People/HR, Ops, BizOps, Marketing, EPD, and more. It&rsquo;s OK if you haven&rsquo;t done it before.
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 $150,000 - $215,000 + Equity
 
 
 
 Benefits
 
 
 
 We proudly offer the following benefits for our full-time employees:
 
 
 <ul>
 <li>
 Take what you need vacation policy
 </li>
 <li>
 Medical, Dental, and Vision benefits for you and your family
 </li>
 <li>
 Life Insurance and Disability Benefits
 </li>
 <li>
 Retirement Plan (e.g., 401K, pension)
 </li>
 <li>
 Parental Leave
 </li>
 <li>
 Fertility and family building benefits through Carrot
 </li>
 <li>
 Daily lunches and snacks in the office to keep you at your best
 
 
 </li>
 </ul>
 
 These benefits are described in more detail in Decagon&rsquo;s policies, may vary by location, and can change at any time according to applicable compensation and benefits plans.
 
</div>

AI Transformation Specialist

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