bid coordinator

Horton Interiors L.L.C

Bid CoordinatorLocation: Dubai, UAECompany: Horton InteriorsWe are seeking a proactive and detail-oriented Bid Coordinator to manage the full proposal lifecycle &mdash; from lead intake to final submission and follow-up. This role plays a critical part in securing new projects by ensuring that technical, commercial, and design proposals are accurately prepared, professionally compiled, and submitted on time.The ideal candidate will act as the central coordination point between internal departments and clients throughout the bidding process.Key Responsibilities<ul><li>Manage and track incoming leads and enquiries through CRM and internal trackers.</li><li>Communicate with clients to gather project details, timelines, and requirements.</li><li>Organize and lead proposal kick-off meetings with internal stakeholders.</li><li>Coordinate with estimation, design, and project teams to prepare technical and commercial proposals.</li><li>Compile complete proposal packages and secure necessary internal approvals prior to submission.</li><li>Submit proposals in line with client requirements and deadlines.</li><li>Manage client follow-ups, RFIs, and clarification requests in coordination with internal teams.</li><li>Maintain accurate records of all proposals, revisions, and communications.</li><li>Upon project award, distribute finalized documentation to the assigned project team.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Project Management, or related field.</li><li>2&ndash;4 years of experience in bid coordination, proposal management, or a similar role.</li><li>Experience in interior fit-out, construction, or related industry is preferred.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to manage multiple deadlines in a fast-paced environment.</li><li>High attention to detail and strong coordination abilities.</li></ul>Why Join Us?At Horton Interiors, you&rsquo;ll work in a collaborative environment where precision and creativity come together. As our Lead Technical Designer, you&rsquo;ll be the technical backbone of our projects, ensuring that designs are flawlessly executed on site and that technical quality is never compromised.If you are hands-on, meticulous, and thrive on delivering flawless technical execution, we want to hear from you. Apply now to join our passionate team at Horton Interiors.Job Type: Full-timeApplication Question(s):<ul><li>How many years of experience do you have in UAE in specific ? (Please note that this is a mandatory screening question, and applications submitted without an answer will not be considered.)</li><li>What are your monthly salary expectations for this role (Please note that this is a mandatory screening question, and applications submitted without an answer will not be considered.)</li><li>What is your current salary? (Please note that this is a mandatory screening question, and applications submitted without an answer will not be considered.)</li><li>When can you join us? (Please note that this is a mandatory screening question, and applications submitted without an answer will not be considered.)</li></ul>

Bid Coordinator

Transguard Group

<div>We are currently recruiting for a Coordinator - Sales Support to join our Business Development team in our Headquarters, located in DAFZA, Dubai Airport Freezone.
Scope : Coordinator &ndash; Sales Support works under guidance of the Senior Bid Coordinator / Bid manager as a proactive team player who supports the bid function across various stages, with a focus on smaller bids and contributing to larger ones under supervision. This role is a crucial part in the group's growth success. The role is part of a fast-paced environment and requires multi-tasking and having the skills to turn complex information into concise, persuasive documents.
 Financial
<ul><li>Assist the Senior Bid Coordinator / Bid Manager and Finance team in compiling and tracking budgets for bid-related expenses.
</li><li>Flag any financial or contractual risks in tender documents, such as payment terms or penalties, to the Senior bid Coordinator / Bid Manager.
</li><li>Contribute to the development of bid strategies by providing administrative and research support.
</li></ul>Customer
<ul><li>Act as a key point of contact for internal bid-related communications and coordinate with external stakeholders as directed.
</li><li>Schedule and support Opportunity Review sessions, bid kick-off meetings, and solution workshops.
</li><li>Assist in reviewing and formatting bid documents to ensure consistency and compliance with submission requirements.
</li><li>Help prepare post-tender presentations and materials to support the sales and operations teams.
</li><li>Coordinate logistics for site visits and ensure all necessary arrangements are in place.
</li><li>Maintain bid performance tracking reports and dashboards under the guidance of senior team members.
</li><li>Organize and update the bid content library, ensuring easy access to current templates and reference materials.
</li></ul>Process
<ul><li>Support the end-to-end bid process for smaller opportunities, ensuring timelines and submission requirements are met.
</li><li>Gathers inputs from Business Units.
</li><li>Prepare and compile bid documentation, including standard forms, templates, and supporting materials.
</li><li>Assist in writing and editing bid responses, ensuring alignment with client specifications and internal standards.
</li><li>Work with Business Units to gather and format relevant content such as CVs, case studies, and technical inputs.
</li><li>Maintain and update bid trackers with accurate status updates and submission milestones.
</li><li>Ensure all bid submissions comply with client instructions and assist in the handover process for successful bids.
</li></ul>Innovation
<ul><li>Suggest improvements to templates, tools, and processes to enhance bid efficiency and quality.
</li><li>Work closely with the Bid Manager to develop customized and compelling proposals.
</li></ul>Selection Criteria
<ul><li>Bachelor's degree in business administration, marketing, finance or a related field, or professional experience.
</li><li>Minimum 1-2 years of experience in bid management or related roles, demonstrating successful bid outcomes.
</li><li>Excellent organizational skills, with the ability to manage multiple deadlines effectively.
</li><li>Strong written and verbal communication skills, with attention to detail.
</li><li>Flexibility to adapt to changing priorities, deadlines and bid requirements.
</li><li>Strong customer service skills and dedication to building long-term client relationships.
</li><li>Proficiency in Microsoft Office Suite and bid management software.
</li><li>Ability to work collaboratively across departments and levels within the organization.</li></ul></div>
 About Us: Offering flexible solutions for all the UAE&rsquo;s staffing needs since 2001, Transguard Group is the region&rsquo;s most trusted expert in facilities management, security, cash services, white-collar staffing and more. As the region&rsquo;s leading service provider, our expertise is in supplying our clients with the right people and best solutions precisely when and where they&rsquo;re needed.

Coordinator-Sales Support

Confidential

Job Title: Tendering Coordinator Location: Doha, Qatar Employment Type: FULL-TIME Job Overview A leading company in providing turnkey design-build solutions for residential, commercial, and industrial developments, driven by a vision to be the undisputed partner of choice in quality projects. We utilize innovative and cutting-edge construction practices to meet the unique demands of Qatar’s environment. We are currently seeking a highly organized and detail-oriented Tendering Coordinator to join our dynamic team in Doha. The successful candidate will play a pivotal role in the pre-construction phase, managing the entire tendering process to secure new projects that align with our commitment to excellence and client satisfaction. Responsibilities * Oversee the entire tender process from receipt of enquiry to submission, ensuring all deadlines are met. * Analyze and review tender documents, including drawings, specifications, and contractual requirements, to fully understand project scope. * Coordinate with internal departments, including estimation, design, procurement, and project management, to gather the necessary information for bid submissions. * Prepare, compile, and manage all documentation required for comprehensive and professional tender submissions. * Act as the primary point of contact for all tender-related communications, liaising with clients, consultants, and suppliers to clarify queries. * Maintain a detailed and accurate register of all tenders, tracking their status and outcomes. * Assist in the completion of pre-qualification questionnaires (PQQs) to ensure the company is eligible to bid for strategic projects. * Ensure all bid submissions are compliant with client requirements and the company's quality and commercial standards. Qualifications * Proven experience in a Tendering Coordinator, Bid Coordinator, or a similar role within the construction or engineering industry. * A strong understanding of the tendering and procurement processes in the construction sector. * Exceptional organizational and time-management skills, with a proven ability to manage multiple projects and tight deadlines. * Meticulous attention to detail and a high level of accuracy in all work. * Excellent written and verbal communication skills. * Proficiency in the MS Office Suite (Word, Excel, PowerPoint). * A proactive and collaborative approach, with the ability to work effectively within a team. * A degree in a relevant discipline such as Construction Management, Quantity Surveying, or Engineering is highly desirable. Benefits * A competitive salary and benefits package. * The opportunity to be a part of a leading design-build solutions provider in Qatar. * A professional and supportive work environment that fosters growth and development. * Involvement in high-profile and challenging projects.

Tendering Coordinator

Jouzy Consulting Engineers

Job Title: Proposal CoordinatorLocation: Dubai, UAEDepartment: Business Development / ProposalsReports to: Departments HeadsAbout Jouzy Consulting EngineersJouzy Consulting Engineers (JCE) is a leading engineering consultancy in Dubai, established in 1966. We deliver multidisciplinary design and supervision services across buildings and infrastructure, supporting clients with technical excellence, compliance, and reliable project delivery.Position OverviewThe bid Coordinator supports the end-to-end preparation and submission of proposals, tenders, EOIs, and prequalification packages. The role ensures submissions are compliant, well-structured, branded, and delivered on time by coordinating inputs from technical teams, finance, and management.Responsibilities<ul><li>Coordinate the full proposal lifecycle: kick-off, planning, content collection, formatting, review cycles, and final submission.</li><li>Maintain tender schedules and trackers; monitor deadlines, deliverables, and required approvals.</li><li>Prepare and update proposal structures, document templates, and standard company content (profiles, project sheets, CVs, organograms).</li><li>Compile compliance matrices and ensure all requirements (forms, declarations, certificates, and supporting documents) are met.</li><li>Edit, proofread, and format submissions to a high standard (Word/PDF), ensuring consistency, branding, and readability.</li><li>Liaise with technical leads to gather methodology, scope understanding, project approach, and key differentiators.</li><li>Coordinate with Finance/Commercial for fee proposals, commercial forms, and pricing schedules (as applicable).</li><li>Manage submission logistics including online tender portals, email submissions, printing, binding, and courier arrangements when required.</li><li>Maintain an organized library of past submissions, client requirements, and lessons learned; support client prequalification registrations and updates on relevant platforms and portals.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Engineering, or a related field.</li><li>5 to 7 years of experience in procurement, tendering, or bid support, preferably within the infrastructure industry or related industries, including experience with a consultant, contractor. developer, or Project Management Consultant (PMC),</li><li>Strong command of Microsoft Word (advanced formatting), PowerPoint, and Excel; strong PDF handling and document compilation skills.</li><li>Excellent written English; Arabic is an advantage.</li><li>High attention to detail with strong proofreading, formatting, and quality-control skills.</li><li>Ability to manage multiple submissions simultaneously, prioritize effectively, and work under tight deadlines.</li><li>Strong coordination and stakeholder management skills; able to communicate clearly with technical and commercial teams.</li><li>Familiarity with tendering processes, client requirements, and online submission portals is an advantage.</li><li>Experience with InDesign or similar tools is a plus (not mandatory).</li></ul>Why JCEAt JCE, you will join a firm with a long-standing reputation in Dubai since 1966, working alongside experienced professionals on diverse projects across buildings and infrastructure. We offer a collaborative environment, structured processes, and opportunities to grow your skills in bids, client engagement, and high-quality project delivery.Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per month

Proposal Coordinator

RSB PROJECTS PRIVATE LIMITED

<div>
 
 
 About the job
 
 
 
 
 
 
 
 
 Job Title: Office Coordinator cum Tendering Engineer
 
 
 
 
 
 
 
 
 
 Job Summary
 
 
 
 
 The Office Coordinator cum Tendering Engineer is responsible for managing daily office operations while overseeing the preparation, submission, and follow-up of tenders. This role combines administrative coordination with technical and commercial tendering expertise to ensure smooth office functioning and successful bid submissions.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 
 A. Tendering &amp; Engineering Duties
 
 
 
 <ul>
 <li>
 Identify and monitor tender opportunities through portals and clients
 </li>
 <li>
 Review tender documents, drawings, specifications, and BOQs
 </li>
 <li>
 Prepare technical and commercial proposals
 </li>
 <li>
 Coordinate with internal departments (engineering, procurement, finance) for required inputs
 </li>
 <li>
 Prepare cost estimates and pricing analysis
 </li>
 <li>
 Ensure timely submission of bids in compliance with client requirements
 </li>
 <li>
 Maintain tender database and track submission status
 </li>
 <li>
 Attend pre-bid meetings and clarify technical queries
 </li>
 <li>
 Follow up on submitted tenders and negotiate when required
 </li>
 <li>
 Prepare post-award documentation and support project handover
 </li>
 </ul>
 
 
 
 
 
 
 B. Office Coordination Duties
 
 
 
 <ul>
 <li>
 Manage day-to-day office operations and administrative activities
 </li>
 <li>
 Coordinate meetings, appointments, and schedules
 </li>
 <li>
 Maintain office records, files, and documentation
 </li>
 <li>
 Handle correspondence (emails, calls, letters)
 </li>
 <li>
 Coordinate with vendors, suppliers, and service providers
 </li>
 <li>
 Monitor office supplies and procurement requirements
 </li>
 <li>
 Assist management with reports, presentations, and documentation
 </li>
 <li>
 Ensure compliance with company policies and procedures
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 
 <ul>
 <li>
 
 MBA in a relevant field
 
 (Operations / Finance / Marketing / Project Management or equivalent)
 </li>
 <li>
 1-5 years of experience in tendering and office administration
 </li>
 <li>
 Knowledge of tendering procedures, documentation, and costing
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, PowerPoint)
 </li>
 <li>
 Familiarity with tender portals and e-procurement systems
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent communication and coordination abilities
 </li>
 <li>
 Ability to work under deadlines and manage multiple tasks
 </li>
 </ul>
 
 
 
 Key Skills
 
 
 
 <ul>
 <li>
 Technical analysis
 </li>
 <li>
 Cost estimation &amp; BOQ preparation
 </li>
 <li>
 Documentation management
 </li>
 <li>
 Vendor coordination
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Negotiation skills
 </li>
 <li>
 Multitasking ability
 </li>
 </ul>
 
 
 
</div>

Office Coordinator

ICG Medical

<div>Bid Administrator (AI-Enabled Bid Function) Location: Gurugram

Role Purpose

The Bid Administrator is responsible for the end-to-end administration, coordination, and management of bid and tender activity across the group. While AI tools (e.g. Gov Bot) are used to support opportunity sourcing and drafting, this role is firmly focused on hands-on bid process management, compliance, and delivery.

The role acts as the operational backbone of the bid function, ensuring opportunities are properly qualified, tenders are compliant, submissions are accurate and timely, and outcomes are tracked through to contract award, mobilisation, and review.

-

Key Responsibilities

Opportunity Identification &amp; Qualification
<ul><li>Source, track, and monitor tender opportunities using AI tools, Tenders Direct, and procurement portals</li></ul>
<ul><li>Maintain accurate search terms and alerts to ensure relevant opportunities are identified</li></ul>
<ul><li>Conduct initial due diligence on opportunities and support bid / no-bid decisions</li></ul>
<ul><li>Produce concise opportunity summaries (&quot;mini-briefs&quot;) to support internal decision-making</li></ul>
<ul><li>Identify and report on market trends and purchasing behaviour</li></ul>

Bid &amp; Tender Process Management
<ul><li>Manage the full tender lifecycle from opportunity identification through to submission</li></ul>
<ul><li>Set up, manage, and maintain tender portals and access permissions</li></ul>
<ul><li>Download, catalogue, and manage all tender documentation</li></ul>
<ul><li>Coordinate clarification questions and responses with commissioners</li></ul>
<ul><li>Manage timelines, inputs, approvals, and version control across multiple bids</li></ul>
<ul><li>Ensure submissions fully comply with procurement law and tender requirements</li></ul>

Bid Production &amp; Submissions
<ul><li>Produce, coordinate, and manage draft submissions (AI-supported but human-led)</li></ul>
<ul><li>Maintain and develop a Bid Library with stock answers, evidence, and case studies</li></ul>
<ul><li>Hold and manage all corporate information required for submissions, ensuring accuracy and version control</li></ul>
<ul><li>Coordinate ESG, insurance, policy, legal, and governance content</li></ul>
<ul><li>Submit final tenders and manage all post-submission activity</li></ul>

Contract Award, Review &amp; Reporting
<ul><li>Manage contract award and failure notifications</li></ul>
<ul><li>Request, record, and analyse feedback on unsuccessful bids</li></ul>
<ul><li>Complete final due diligence on awarded contracts to support internal rollout</li></ul>
<ul><li>Support contract mobilisation and handover to operational teams</li></ul>
<ul><li>Track contract end dates, extensions, re-tender opportunities, and review points</li></ul>

Contract &amp; Performance Management Support
<ul><li>Maintain a contracts and tenders pipeline by division and across the organisation</li></ul>
<ul><li>Build and manage a combined Bid and Contract Library</li></ul>
<ul><li>Track key financial and performance KPIs (e.g. contract value, duration, margin, volumes)</li></ul>
<ul><li>Monitor reporting deadlines, contractual obligations, and volume discounts</li></ul>
<ul><li>Track win ratios, lessons learned, and review opportunities</li></ul>

Stakeholder Engagement, Systems &amp; Governance
<ul><li>Coordinate tender engagement activities, briefings, and meetings</li></ul>
<ul><li>Attend and support weekly calls with Business Development leads and Heads of Division</li></ul>
<ul><li>Maintain Tenders Direct account access, permissions, and compliance</li></ul>
<ul><li>Support internal reporting and monitoring of bid activity</li></ul>
<ul><li>Ensure CQC registration and scope align with service and contract requirements</li></ul>
<ul><li>Work closely with Clinical, Finance, Legal, Operations, and Business Development teams</li></ul>

-

Resources &amp; Tools
<ul><li>Tenders Direct</li></ul>
<ul><li>AI bid tools (e.g. Gov Bot)</li></ul>
<ul><li>NHS Digital Toolkit and other procurement portals</li></ul>
<ul><li>Corporate systems and document libraries</li></ul>
<ul><li>Internal stakeholders across Business Development, Clinical, Finance, Legal, and Operations</li></ul>

-

Skills &amp; Experience (Baseline)
<ul><li>Experience in bid administration, tender management, or procurement support</li></ul>
<ul><li>Strong organisational, coordination, and process-management skills</li></ul>
<ul><li>Ability to manage multiple tenders simultaneously to deadline</li></ul>
<ul><li>High attention to detail with a strong focus on compliance and governance</li></ul>
<ul><li>Comfortable using AI tools as a support mechanism, not a substitute for ownership</li></ul>
<ul><li>Confident written communication and stakeholder coordination skills</li></ul></div>

Bid Administrator

<div></div><div>Bid Manager 
Would you like to be part of the most international company in the world? A company operating in more than 220 countries worldwide and has been pioneering cross-border express shipping since 1969. Would you like to be part of a business that connects people across the globe and want to make a difference? Then waste no time and join our amazing team at DHL Group. DHL Global Forwarding, Freight (DGFF) is the Group's air, ocean, and road freight specialist. We offer standardized transport as well as highly specialized end-to-end solutions to customers in a wide range of industries globally.
Who ever said &lsquo;&lsquo;the sky is the limit&rsquo;&rsquo; never spoke to you! Because for you it&rsquo;s the beginning. DHL Global Forwarding has an opening for a Bid Manager in Dammam, Saudi Arabia.
Join us in connecting people and improving lives! 
In this Bid Manager position
<ul><li>The country Bid Manager is overall responsible to coordinate all stakeholders involved in the RFQ response and to submit in a timely manner the final &amp; combined DGF answer to a given RFQ.</li>
<li>Based on the country-led concept, the country Bid Manager assume the lead and involve all necessary stakeholders, starting with Lead Country ACC/OCC, Finance, IT, Legal, etc.</li>
<li>The drive, the coordination, the execution of pre-bid and post-bid phase are critical for the success of the bid pricing response portion; a country Bid Manager is the project manager of these phases and the interface between Commercial Owner and DGF resources.</li>
<li>The Bid Manager will also support the Commercial Owner to liaise with many parties within DGF response teams, to prepare and organize commercial narratives, executive summary and/or commercial value propositions, DGF T&amp;Cs etc.</li>
<li>The Bid Manager will also be ultimately responsible for the completeness, look, feel, and timeliness of the RFQ submittal to commercial owner.</li>
<li>In addition to above the Bid Manager is also responsible for effective reporting for the country bids and provide sales and country management a complete 360-degree view on topics related to bid management</li>
<li>Bid Manager is also responsible for the deployment of the Global Bid tool in the country and making sure the compliance to the bid is followed and tool is effectively maintained and updated all time for all bids.</li>
<li>Establish a clear road map and implement strategies that have short to long-term impact on business results in alignment with regional and functional objectives.</li>
<li>Provide input to and lead development and implementation of tender management strategy for the country including planning, target customers, tools.</li>
<li>Support sales management in proactively identifying opportunities within the country pipeline to improve bid process.</li>
<li>Proactive Pre RFQ engagement with Sales &amp; product with a view to increase conversion Ratios on RFQ success.</li>
<li>Complete pre bid activities with sales including but not limited to customer reporting, customer development plan and win plan reviews.</li>
<li>Utilize creative thinking to bring new ideas and increase opportunity win plan through strategic value propositions.</li>
<li>Establish core stakeholder group for each bid and manage all communication throughout the bid process.</li>
<li>Host Pre-Bid, Kick-off, wrap up calls and regular follow up meetings to coordinate best results for customer solutions.</li>
<li>Work closely with all products, finance, IT, legal, risk management and sales to manage approvals for bids.</li>
<li>Run full project management throughout bid process to ensure all pieces (pricing from product and solutions) are complete and delivered on time.</li>
<li>Complete post bid activities including DEBRIEF (Post Bid reviews) and follow up on actions established.</li>
<li>Provide training to sales and product teams on bid management engagement process and tools.</li>
<li>Provide reporting to sales management on hit rates for locally owned bids, trends seen and opportunities for development/ improvement.</li>
<li>Provide reporting to sales management on the country bids- volume net effect (imports and exports).</li>
<li>Support on and prepare new business proposals including RFIs.</li>
<li>Ensure in-depth visibility to all key stakeholders on all upcoming RFQs, both within the commercial and product stakeholders.</li></ul>
Now, here is what we need from you!
<ul><li>Bachelor&rsquo;s degree in Business, Logistics, or related field (Master&rsquo;s preferred)</li>
<li>3-5 Freight forwarding experience recommended.</li>
<li>Minimum of 2 years Freight Forwarding/ RFQ Pricing /Bid management experience</li><li>
Strong knowledge of specialized logistics, project cargo and multimodal transportation.</li>
<li>Strong knowledge of Excel, MS Word, and PowerPoint</li>
<li>Strong decision making &amp; leadership skills.</li>
<li>Strong communicative, analytical &amp; administrative skills We offer:</li>
<li>Opportunities in a global company where you can contribute your ideas and skills to move towards our shared goals.</li>
<li>Possible further career development</li>
<li>Competitive salary</li>
</ul>Why join DHL Global Forwarding?
We are part of Deutsche Post DHL, the world&rsquo;s leading logistics provider with operations in over 220 countries. Visit our career site on the web at https://www.logistics.dhl/us-en/home/careers.html
Our TOP EMPLOYER prestigious certification attests to our best-in-class efforts to attract and retain talent by fostering a positive work environment and encouraging personal and professional development among employees. The development of talented women in our organization will be a focus for us and an important part of our DGF Strategy 2025.
We aspire to become the undisputed leader in our industry, when people think of forwarding; we want them to think DGF because we have: 
<ul><li>The largest global network with more than ~30,000 passionate employees</li>
<li>The most efficient processes and fastest response times</li>
<li>The best solutions and best customer service</li></ul> 
Our Vision: The Logistics Company for the World.
Our Mission: Excellence. Simply Delivered.
Our Purpose: Connecting People, improving lives.
Our Values: Respect &amp; Results
Our Goals: Employer, Provider, and Investment of Choice, Living Responsibility 
DHL Global Forwarding is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.</div>

Bid Manager

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