bid coordinator

Acciona- Qatar

<figure class="table"><table><tbody><tr><td>Job Accountabilities and Authorities</td></tr><tr><td><ol><li>Lead and coordinate the end-to-end bid and tender process from opportunity receipt through submission and handover.</li></ol></td></tr><tr><td><ol><li>Manage the bid programme, timelines, milestones, and internal governance reviews.</li></ol></td></tr><tr><td><ol><li>Interpret RFP/RFQ/ITT requirements and ensure full technical, commercial, and administrative compliance.</li></ol></td></tr><tr><td><ol><li>Develop and maintain bid plans, responsibility matrices, trackers, and risk registers.</li></ol></td></tr><tr><td><ol><li>Coordinate and drive inputs from operations, finance, HR, legal, HSE, procurement, and technical teams.</li></ol></td></tr><tr><td><ol><li>Chair bid kick-off meetings, progress reviews, and submission readiness reviews.</li></ol></td></tr><tr><td><ol><li>Review, challenge, and quality-check bid content for accuracy, consistency, and client alignment.</li></ol></td></tr><tr><td><ol><li>Ensure pricing inputs align with the approved solution, scope, and assumptions (without approving final pricing).</li></ol></td></tr><tr><td><ol><li>Identify bid risks, gaps, and opportunities and escalate issues to bid management or leadership.</li></ol></td></tr><tr><td><ol><li>Manage client clarifications, addenda, and bid communications in line with governance protocols.</li></ol></td></tr><tr><td><ol><li>Oversee document control, version management, and use of approved templates and standards.</li></ol></td></tr><tr><td><ol><li>Ensure timely, compliant submission of bids via portals or physical delivery after formal approvals.</li></ol></td></tr><tr><td><ol><li>Support bid presentations, negotiations, and post-submission clarifications as required.</li></ol></td></tr><tr><td><ol><li>Lead bid handover to operations and contract teams for awarded projects.</li></ol></td></tr><tr><td><ol><li>Maintain confidentiality and integrity of commercial, contractual, and strategic information.</li></ol></td></tr><tr><td><ol><li>Act within delegated authority to request information, convene meetings, and coordinate resources.</li></ol></td></tr></tbody></table></figure>

Senior Bid Coordinator

Confidential

Job Title: Tendering Coordinator Location: Doha, Qatar Employment Type: FULL-TIME Job Overview A leading company in providing turnkey design-build solutions for residential, commercial, and industrial developments, driven by a vision to be the undisputed partner of choice in quality projects. We utilize innovative and cutting-edge construction practices to meet the unique demands of Qatar’s environment. We are currently seeking a highly organized and detail-oriented Tendering Coordinator to join our dynamic team in Doha. The successful candidate will play a pivotal role in the pre-construction phase, managing the entire tendering process to secure new projects that align with our commitment to excellence and client satisfaction. Responsibilities * Oversee the entire tender process from receipt of enquiry to submission, ensuring all deadlines are met. * Analyze and review tender documents, including drawings, specifications, and contractual requirements, to fully understand project scope. * Coordinate with internal departments, including estimation, design, procurement, and project management, to gather the necessary information for bid submissions. * Prepare, compile, and manage all documentation required for comprehensive and professional tender submissions. * Act as the primary point of contact for all tender-related communications, liaising with clients, consultants, and suppliers to clarify queries. * Maintain a detailed and accurate register of all tenders, tracking their status and outcomes. * Assist in the completion of pre-qualification questionnaires (PQQs) to ensure the company is eligible to bid for strategic projects. * Ensure all bid submissions are compliant with client requirements and the company's quality and commercial standards. Qualifications * Proven experience in a Tendering Coordinator, Bid Coordinator, or a similar role within the construction or engineering industry. * A strong understanding of the tendering and procurement processes in the construction sector. * Exceptional organizational and time-management skills, with a proven ability to manage multiple projects and tight deadlines. * Meticulous attention to detail and a high level of accuracy in all work. * Excellent written and verbal communication skills. * Proficiency in the MS Office Suite (Word, Excel, PowerPoint). * A proactive and collaborative approach, with the ability to work effectively within a team. * A degree in a relevant discipline such as Construction Management, Quantity Surveying, or Engineering is highly desirable. Benefits * A competitive salary and benefits package. * The opportunity to be a part of a leading design-build solutions provider in Qatar. * A professional and supportive work environment that fosters growth and development. * Involvement in high-profile and challenging projects.

Tendering Coordinator

Affable Jobs

Job Title: Bids CoordinatorLocation: KochiExperience Required: 10+ yearsEmployment Type: Full-timeKey Responsibilities: Assist in managing the weekly global opportunity pre-screening process,including preparing agendas, updating registers, and maintaining accuraterecords in Salesforce. Support vendor registration processes by ensuring all required documentationis current and compliant. Maintain and update business development data, including master serviceagreements and project experience databases. Assist in due diligence checks for clients and partners using online tools. Provide administrative and coordination support in preparing responses toEOIs, RFIs, PQQs, and RFQs. Coordinate with technical, finance, legal, and marketing teams to gathernecessary inputs for bid submissions. Maintain bid schedules, trackers, and deadlines to ensure timely submissions. Format and edit proposal documents to ensure consistency with brand andtechnical accuracy. Follow up on proposals, contracts, and business opportunities, loggingupdates and monitoring communications. Track business development expenses and assist with budget monitoring. Support procurement activities including purchase requisitions and suppliermanagement. Assist in managing contracts, MSAs, and NDAs. Provide administrative support to senior BD staff, including calendarmanagement, travel arrangements, and expense processing.Qualifications: Bachelor&rsquo;s degree in Architecture, Business Administration, ProjectManagement, or related field preferred. Strong organizational skills with keen attention to detail. Excellent communication skills, both written and verbal, with a pleasingpersonality. Proficiency in Microsoft Office Suite, CRM software (Salesforce preferred),Adobe InDesign, and PowerPoint. Ability to work collaboratively in a fast-paced, team-oriented environment. Eagerness to learn and grow within the business development andarchitectural sectors.What We Offer: A vibrant, young, and collaborative work culture. Opportunities for professional development and career growth. Exposure to international architectural projects and clients. Competitive entry-level salary and benefits package.Interested candidates are requested to share your updated resumes to jinitha@affable.in or contact us on 9539371003Job Type: Full-timeExperience:<ul><li>Bids Coordinator: 10 years (Preferred)</li><li>Interior Industry: 10 years (Preferred)</li></ul>Work Location: In person

Bids Coordinator, Kochi

ENEM Real Estate

About the RoleWe are looking for a highly organized, Arabic-speaking Business Development &amp; Bids Coordinator to support our growth across public and private sector clients in Saudi Arabia.The role involves proposal writing, tender/bid coordination, sales support, appointment scheduling, and partner communications, particularly in ERP, AI, and digital transformation solutions.This position is ideal for someone who is confident in business correspondence, enjoys coordination and follow-ups, and has exposure to enterprise or government-facing environments.Key Responsibilities Proposals &amp; Tenders<ul><li>Assist in preparing, editing, and submitting proposals and bids</li><li>Coordinate responses to RFPs, RFQs, and tenders</li><li>Ensure compliance with tender requirements and deadlines</li><li>Maintain proposal documents, templates, and submission trackers</li></ul>Sales &amp; Business Development Support<ul><li>Conduct tele-sales and outbound business outreach</li><li>Contact public and private sector entities for appointments and sales pitches</li><li>Support the preparation of presentations and sales materials</li><li>Track leads, follow-ups, and opportunities (CRM or internal trackers)</li></ul>Meetings &amp; Coordination<ul><li>Schedule meetings, demos, and client appointments</li><li>Coordinate calendars for management and technical teams</li><li>Prepare meeting agendas, minutes of meetings (MoMs), and action items</li></ul>Communication &amp; Follow-Ups<ul><li>Handle professional emails and calls in Arabic and English</li><li>Follow up with clients, prospects, and JV/technology partners</li><li>Support communication with government entities and strategic partners</li></ul>Technology Exposure<ul><li>Support documentation related to ERP systems (Oracle, SAP, Odoo, etc.)</li><li>Assist with proposals involving AI, Industry 4.0, Smart Factory, and digital transformation</li><li>Coordinate demos, case studies, and solution information</li></ul>Required Qualifications Education<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Marketing, Information Systems, or a related field</li></ul>Experience<ul><li>2&ndash;5 years of experience in:</li><li>Proposal writing/bid coordination</li><li>Business development or sales support</li><li>Enterprise or government-facing roles</li><li>Experience in IT, ERP, AI, or technology companies is a strong advantage</li><li>Familiarity with Saudi public sector processes is a plus</li></ul>Skills &amp; Competencies Must Have<ul><li>Fluent Arabic (written &amp; spoken)</li><li>Strong English business communication</li><li>Excellent writing, coordination, and follow-up skills</li><li>Professional phone and email etiquette</li><li>Ability to manage multiple tasks and deadlines</li></ul>Preferred<ul><li>Knowledge of ERP systems</li><li>Basic understanding of AI / digital transformation</li><li>Experience with tender portals (e.g., Etimad)</li><li>CRM tools, MS Office, Google Workspace</li></ul>What We Offer<ul><li>Exposure to high-impact public sector and enterprise projects</li><li>Opportunity to work on ERP, AI, and Industry 4.0 initiatives</li><li>Professional growth in business development and bid management</li><li>Collaborative and professional working environment</li></ul>Job Type: Full-timePay: ﷼4,000.00 - ﷼5,000.00 per month

Business Development & Bids Coordinator (Arabic Speaker)

SFAI Qatar

<ul><li>Prepare all narrative sections of the bid submission, including but not limited to:</li><li>Technical Approach &amp; Methodology</li><li>Project Delivery Strategy</li><li>Value for Money (VfM) and Innovation Narrative</li><li>Risk Allocation and Mitigation Strategy</li><li>Translate technical, financial, and legal inputs into clear, cohesive, and compelling content.</li><li>Ensure alignment of written content with contractual structures and evaluation criteria</li><li>Coordinate with internal departments and with external entities to gather, validate, and integrate inputs.</li><li>Maintain and update the Bid Compliance Matrix, Bid Content Tracker, and Document Register throughout the bid development cycle.</li><li>Support the Senior Project Manager in organizing review sessions, internal approvals, and management signoffs.</li><li>Review all submissions for compliance with RFP instructions, formatting, and document control standards.</li><li>Apply Client&rsquo;s branding and formatting guidelines across all bid materials</li></ul>Job Types: Full-time, Contract Contract length: 6 monthsPay: QAR11,000.00 per month

Bid Writer

<figure class="table"><table><tbody><tr><td><ol><li>Coordinate and administer the full bid and tender process from receipt to submission.</li></ol></td></tr><tr><td><ol><li>Prepare, format, compile, and upload bid and tender documents in line with company instructions.</li></ol></td></tr><tr><td><ol><li>Ensure accuracy, completeness, compliance, and consistency of all bid submissions.</li></ol></td></tr><tr><td><ol><li>Control, manage, and archive bid documentation, including version control and naming conventions.</li></ol></td></tr><tr><td><ol><li>Request, collect, and follow up on required bid inputs from internal departments.</li></ol></td></tr><tr><td><ol><li>Maintain up-to-date standard company documents (licenses, certifications, CVs, policies, etc).</li></ol></td></tr><tr><td><ol><li>Organize bid meetings, site visits, clarifications, and internal reviews.</li></ol></td></tr><tr><td><ol><li>Communicate bid requirements, deadlines, and updates to relevant stakeholders.</li></ol></td></tr><tr><td><ol><li>Liaise with clients or tender authorities on administrative matters with management approval.</li></ol></td></tr><tr><td><ol><li>Support post-submission activities, clarifications, and contract handover documentation.</li></ol></td></tr><tr><td><ol><li>Maintain bid libraries, templates, and historical records for future use.</li></ol></td></tr><tr><td><ol><li>Ensure confidentiality and secure handling of commercial and sensitive bid information.</li></ol></td></tr><tr><td><ol><li>Submit bid documents electronically or physically only after required internal approvals.</li></ol></td></tr><tr><td><ol><li>Comply with company policies, quality management systems, and tender governance procedures.</li></ol></td></tr></tbody></table></figure>

Admin Assistant

Darwish Interserve WLL

Job Title: Estimator Location: QatarJob SummaryWe are seeking an experienced Estimator in Facility Management to lead tendering, estimation, and bid management activities for large-scale FM contracts. The ideal candidate will have strong expertise in cost estimation, BOQ preparation, tender analysis, and client coordination, with proven experience handling high-value contracts for government, aviation, oil &amp; gas, and corporate clients.Key Responsibilities<ul><li>Analyze tenders, RFQs, and RFPs to fully understand scope, specifications, and commercial requirements</li><li>Prepare accurate and detailed cost estimates covering manpower, materials, equipment, subcontractors, and overheads</li><li>Conduct site visits and pre-bid meetings to assess site conditions and client expectations</li><li>Prepare BOQs, pricing models, bid summaries, and commercial proposals</li><li>Develop and review technical and commercial bids in compliance with client checklists</li><li>Coordinate with operations, procurement, finance, and vendors to obtain competitive inputs</li><li>Evaluate vendors and subcontractors and support negotiations when required</li><li>Identify project risks and incorporate mitigation strategies into pricing</li><li>Manage tender documentation, submissions, and clarifications within deadlines</li><li>Present bid reports, cost analysis, and recommendations to senior management</li><li>Mentor junior estimators and support cross-functional teams</li><li>Support sister companies (asset management, construction, catering) with budgetary estimates</li><li>Strong knowledge of Facility Management operations and costing</li><li>Expertise in BOQ preparation, tendering, and bid coordination</li><li>Excellent analytical, negotiation, and presentation skills</li><li>Strong understanding of CAFM / CMMS, SFG20, BMS, and FM standards</li><li>Ability to handle multiple tenders under tight deadlines</li><li>Strong stakeholder and client management skills</li><li>CAFM / CMMS Systems, AutoCAD, Salesforce, SAP Ariba, SFG20 ,Microsoft Office Suite (Advanced Excel preferred), AI-based estimation &amp; analytics tools (preferred)</li></ul>Qualifications<ul><li>Bachelor&rsquo;s Degree in Engineering (Electronics or related field preferred)</li><li>10+ years of experience in Estimation, Tendering, or Bid Management</li><li>Proven experience in Facility Management companies</li><li>Experience handling government, aviation, oil &amp; gas, and corporate clients is highly desirable</li><li>PMP Training / Project Management knowledge preferred</li><li>Certifications in Six Sigma, Business Analysis, or Sales are an advantage</li><li>Experience in the Qatar / GCC market</li><li>Strong exposure to large-scale and high-value FM contracts</li><li>Ability to work independently and lead estimation functions</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have hands-on experience in estimation with a Facility Management company?</li><li>How many years of experience do you have in estimation?</li><li>What is your Current Salary ?</li><li>What is your Expected Salary ?</li><li>What is your Notice Period?</li></ul>

Estimator

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