bid coordinator

Adecco

<p><strong>Join Our Dynamic Team as a Bid Coordinator! ?</strong></p> <p>Are you ready to take your career to the next level in the fast-paced world of logistics? We are a leading company in the transport and logistics sector and we're on the lookout for a talented Bid Coordinator to join our vibrant team in Hillingdon, London!</p> <p><strong>About the Role:</strong>As a Bid Coordinator, you will play a crucial role in supporting our business development efforts. You'll be responsible for preparing and coordinating bids, ensuring we present our best foot forward to clients. Your attention to detail and organisational skills will be key in this exciting position!</p> <p><strong>Key Responsibilities:</strong></p> <ul> <li>Prepare and manage bid submissions, ensuring all deadlines are met  </li><li>Collaborate with various departments to gather necessary information for bids</li><li>Conduct research to understand client needs and competitive landscape</li><li>Ensure compliance with all bid requirements and guidelines</li><li>Maintain a comprehensive database of bid documents and templates</li><li>Support the team in developing winning strategies and proposals ?</li></ul> <p><strong>What We're Looking For:</strong></p> <ul> <li>Proven experience in bid coordination or similar roles</li><li>Strong organisational and time-management skills</li><li>Excellent written and verbal communication abilities  </li><li>Ability to work collaboratively in a fast-paced environment</li><li>A proactive and positive attitude towards problem-solving</li></ul> <p><strong>Why Join Us?</strong>We believe in rewarding our talented team members. Here's what you can expect when you join us:</p> <ul> <li><strong>Competitive Salary:</strong> £35,000 per annum  </li><li><strong>Health Insurance:</strong> Your well-being is our priority!</li><li><strong>Professional Development:</strong> Opportunities for growth and learning ?</li><li><strong>Friendly Work Environment:</strong> Join a team that values collaboration and support!</li></ul> <p><strong>Perks of the Job:</strong></p> <ul> <li>Flexible working arrangements</li><li>Social events and team-building activities ?</li><li>A chance to make a real impact in a growing industry</li></ul> <p>If you're excited about this opportunity and think you have what it takes to excel as our Bid Coordinator, we want to hear from you!</p> <p>? Let's build something great together! ?</p> <p><em>Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.</em></p> <p>Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.</p> <p>By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.</p>

Bid Coordinator

Iron Mountain

<div>
 <p>
  At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That&rsquo;s why we need smart, committed people to join us. Whether you&rsquo;re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Iron Mountain is seeking a proactive and detail-oriented
  <strong>
   Junior Bid Coordinator
  </strong>
  to join our dynamic Bids team. In this role, you will be responsible for coordinating the response to formal tenders and bid requests in English ensuring high-quality, compliant submissions that drive continued business growth. You will work closely with internal teams to produce compelling proposal documents using standard templates and tools, offering you structured career development and cross-functional experience in a global business environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You'll Do (Responsibilities)
  </strong>
 </p>
 <p>
  In this role, you will:
 </p>
 <ul>
  <li>
   Coordinate and compile all necessary input to create timely and accurate responses to formal tenders and bid requests in English
  </li>
  <li>
   Collaborate with Sales teams and various internal stakeholders to gather essential information, align on bid strategy, and produce compelling proposal documents.
  </li>
  <li>
   Ensure compliance by reviewing and editing proposals for clarity, accurate formatting, adherence to brand standards, and alignment with organizational policies or regulations.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You'll Bring (Skills &amp; Qualifications)
  </strong>
 </p>
 <p>
  The ideal candidate will have:
 </p>
 <ul>
  <li>
   Recent graduate with a degree in Business, Finance, or a related field.
  </li>
  <li>
   Fluent in English (written and verbal communication).
  </li>
  <li>
   Proven ability to work independently, manage multiple deadlines, and maintain strong attention to detail in a deadline-driven environment.
  </li>
  <li>
   Strong knowledge of Microsoft Office, Google Workspace, and Adobe Acrobat, with experience in or a strong aptitude for content/document management systems.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Offer (Benefits)
  </strong>
 </p>
 <ul>
  <li>
   Competitive compensation and benefits aligned with your experience.
  </li>
  <li>
   Paid time off/holidays to support your work-life balance.
  </li>
  <li>
   Flexible work options to support your work-life balance (where applicable).
  </li>
  <li>
   Comprehensive health, wellness, and retirement plans.
  </li>
  <li>
   Opportunities for continuous learning and professional growth.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  If you are a motivated graduate ready to launch your career in business development and thrive in a global environment, apply now to join the Iron Mountain team!
 </p>
</div>


<div><p><b>What if you could shape a career as unique as you?
</b></p><p>At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.
</p><p>WSP is seeking a Work Winning Coordinator (Saudi National) to support bid and proposal activities. The role involves coordinating submissions, managing tender correspondence, and ensuring timely, high-quality delivery in line with client and company requirements.</p></div>
<br><div><ul><li><b>Proposal Administration
</b><ul><li>Monitor and maintain the proposals/tender inbox, ensuring timely logging, allocation, and response to incoming opportunities and correspondence.
</li><li>Demonstrate reliability and good attention to detail
</li><li>Track clarifications, addenda, and amendments received through the inbox, ensuring they are promptly circulated to the wider team.
</li><li>Escalate urgent opportunities or issues identified through the inbox to senior bid staff or management.
</li><li>Support the distribution of bid-related communications and updates to the appropriate stakeholders.
 </li></ul></li><li><b>Pre-Qualification &amp; Expressions of Interest
</b><ul><li>Coordinate and prepare PQQ and EOI submissions in line with client requirements.
</li><li>Compile and maintain up-to-date company information, certifications, policies, and standard documents required for submissions.
</li><li>Manage submission processes through client tender portals, ensuring compliance with requirements.
</li><li>Track progress of submissions and maintain records in the bid register.
</li></ul></li><li><b>Bid Coordination Support
</b><ul><li>Provide administrative assistance to Work Winning Partners, including document formatting, proofreading, and compliance checks.
</li><li>Assist in compiling CVs, project references, and supporting materials for proposals.</li></ul></li></ul></div>
<br><div><ul><li>Minimum 2 years, ideally up to 4 years, of relevant experience in bids, proposals, business development coordination or tender support
</li><li>Bachelor&rsquo;s degree in Business Engineering or another relevant field
</li><li>Excellent command of English and Arabic (written and verbal)
</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and comfortable using document version-control tools; familiarity with proposal software (e.g., SharePoint, Aconex, etc.) is a plus
</li><li>Strong organisational, attention to detail, time-management and multitasking skills
</li><li>Ability to work under tight deadlines, handle multiple bids simultaneously and coordinate with cross-functional teams
</li><li>Strong communication and interpersonal skills
</li>Must be Saudi National<br>
<li>
</li></ul><p></p><p><b>Imagine a better future for you and a better future for us all.
</b></p><p>Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?
</p><p><b>With us, you can. Apply today.</b></p></div>

Work Winning Coordinator_(Saudi National)

Mott MacDonald

<div><div><div><div><div><div><div><b>Location</b></div>
<div>Riyadh, Saudi Arabia</div>
</div><div><div><b>Country</b></div>
<div>Saudi Arabia</div>
</div><div><div><b>Contract type</b></div>
<div>Permanent</div>
</div><div><div><b>Work pattern</b></div>
<div>Full Time</div>
</div><div><div><b>Market</b></div>
<div>Various</div>
</div><div><div><b>Discipline</b></div>
<div>Administration</div>
</div><div><div><b>Job ref</b></div>
<div>12472</div>
</div><div><div><b>Recruiter contact</b></div>
<div>Salem Alnahdi</div></div></div><p></p><div><br>
</div></div></div></div><div><div><div><div><div><div><p>About the Role</p></div><div><p>
This role is part of our award-winning WIN team responsible for producing high quality proposals and extending full support to Market Leaders, Client Directors, Proposal Principals and Managers in WINNING work for the business from our key clients in selected markets.</p></div><div><p>
The Graduate Win Administrator will be responsible for supporting the preparation and collation of high quality proposal documents in line with MM branding requirements.</p></div><div><p>
The successful candidate will also support the business to produce high quality proposal documents in Adobe Creative Suite mainly Adobe InDesign.</p></div><p></p><div><p><br>
Key responsibilities and duties are listed, but not limited to, the below:</p><div><ul><li><p>
Supporting WIN Team with design and production of high-quality documentation and graphics content for all bid submissions; ensuring accurate and consistent presentation, utilising the tools and brand templates provided in the WIN Centre and our authorised software.</p></li></ul></div><div><ul><li><p>
Supporting Bid Principals/Managers and WIN Team in preparation and collation of bid documents such as CVs, project experiences, marketing information and any other supporting documents.</p></li></ul></div><div><ul><li><p>
Supporting Bid Principals/Managers with bid coordination including correspondences with client and handling all pre and post tender clarifications</p></li></ul></div><div><ul><li><p>
Managing client e-procurement portals and regular checking for tender invitations</p></li></ul></div><div><ul><li><p>
Providing leave cover in absence of any other Bid Coordinator.</p></li></ul></div><div><ul><li><p>
Supporting Account Leaders to complete and update company&rsquo;s details on client registration systems.</p></li></ul></div><div><ul><li><p>
Supporting Bid Principals/Managers in producing high quality proposals and developing infographics and other illustrative images</p></li></ul></div><div><ul><li><p>
Develop and maintain marketing and bidding materials.</p></li></ul></div><div><ul><li><p>
Assist with gathering market intelligence.</p></li></ul></div><div><ul><li><p>
Support Market Leaders and Account Leaders in maintaining and updating CRM system</p></li></ul></div><div><ul><li><p>
Format and edit content of proposals and reports using company and custom InDesign, PowerPoint and Word templates to meet requirements &ndash; some experience of using AI for efficiency would be welcomed.</p></li></ul></div><div><ul><li><p>
Support Business Development activities such as EOIs (expressions of Interest) and Pre- Qualification documents</p></li></ul></div><div><ul><li><p>
Troubleshoot and problem-solve document or file issues such as fonts, artwork or other depictions, graphs, tables, etc., and determine best course of action.</p></li></ul></div><div><ul><li><p>
Support WIN Team Manager in managing and maintaining internal database (WIN Centre) with business evelopment/proposals support materials.</p></li></ul><p></p><p><b><br>
Candidate Specification</b><b> :</b></p><p></p><div><ul><li><p><br>
Minimum education to bachelor level preferably in engineering</p></li></ul></div><div><ul><li><p>
Strong command of English language with ability to paraphrase documents</p></li></ul></div><div><ul><li><p>
Knowledge of industry software is key with some AI experience</p></li></ul></div><div><ul><li><p>
Excellent organisation skills and the ability to communicate efficiently and confidently</p></li></ul></div><div><ul><li><p>
Ability to use own initiative whilst working to tight deadlines in a demanding environment.</p></li></ul></div><div><ul><li><p>
Strong client / team interpersonal skills</p></li></ul></div><div><ul><li><p>
Ability to work collaboratively with all levels of staff</p></li></ul></div><div><ul><li><p>
Strong experience of preparing high quality documents</p></li></ul></div><div><ul><li><p>
Strong project / bid management skills &ndash; ability to prioritise and manage workload effectively</p></li></ul></div><div><ul><li><p>
Able to work with teams with geographically and culturally diverse teams. #LI-SA2</p></li></ul></div></div></div>
<div><p>Our Purpose</p></div><div><p>
At Mott MacDonald, our purpose is to improve society by considering social outcomes in everything we do; relentlessly focusing on excellence and digital innovation, transforming our clients&rsquo; businesses, our communities and employee opportunities.</p></div><p></p><div><p><br>
Equality, Diversity and Inclusion</p></div><div><p>
Equality, diversity and inclusion (EDI) is at the heart of our organisation. We are an equal opportunity employer and do not discriminate, rather take positive steps towards creating a diverse and inclusive working environment.</p></div><p></p><div><p><br>
Flexible Working</p></div><div><p>
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.</p></div><p></p><div><p><br>
We can offer:</p></div><div><ul><li><p>
90 calendar days&rsquo; paid maternity leave</p></li></ul></div><div><ul><li><p>
Competitive annual leave</p></li></ul></div><div><ul><li><p>
An annual professional institution subscription</p></li></ul></div><div><ul><li><p>
Annual company</p></li></ul></div></div></div></div></div></div></div>

Graduate WIN Administrator

ECEC East Consulting Engineering Company

<div>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  We are looking for a Bilingual Bid Writer with proven experience in the Saudi bidding environment, fluent in both Arabic and English, and highly skilled in drafting compliant, structured technical and qualification proposals.
 </p>
 <p>
  This role supports the business development function within an agile, cross-functional team. The Bid Writer is responsible for preparing drafts of proposals, prequalification, and post-qualification documents based on RFPs/RFQs issued on platforms such as Etimad, SAP Ariba, and Oracle Procurement. All proposal drafts will be reviewed and finalized by the Bid Manager prior to submission.
 </p>
 <p>
  <strong>
   Job Duties
  </strong>
 </p>
 <ul>
  <li>
   Draft structured, client-compliant technical and commercial proposal documents in both Arabic and English.
  </li>
  <li>
   Analyze RFPs/RFQs to extract key requirements, deadlines, and deliverables.
  </li>
  <li>
   Prepare pre-bid checklists and summary briefs to support initial bid/no-bid decisions.
  </li>
  <li>
   Draft comprehensive prequalification and post-qualification submissions.
  </li>
  <li>
   Collaborate with an agile, cross-functional team including engineers, finance, project managers, and BD specialists to gather required input.
  </li>
  <li>
   Develop first-draft content for technical methodologies, project understanding, team organization, scope coverage, and compliance matrices.
  </li>
  <li>
   Ensure clear versioning and documentation of proposal drafts throughout the bid process.
  </li>
  <li>
   Submit documents to the Bid Manager for review, validation, and final approval before submission.
  </li>
  <li>
   Maintain and improve proposal templates, content libraries, and submission trackers.
  </li>
  <li>
   Support proposal submission processes via Etimad, SAP Ariba, Oracle Procurement, and other required platforms.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Engineering, Business Administration, Marketing, or a related discipline.
  </li>
  <li>
   Fluency in Arabic and English is mandatory&mdash;excellent command of both written and spoken language.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Specific Skills Required
  </strong>
 </p>
 <ol>
  <li>
   Minimum 2 years&rsquo; experience in proposal/bid writing, preferably within the Saudi market.
  </li>
  <li>
   Proficiency in Etimad, SAP Ariba, Oracle Procurement, and other tender platforms.
  </li>
  <li>
   Skilled in reading and breaking down RFPs/RFQs into actionable content structures.
  </li>
  <li>
   Ability to prepare pre-bid information lists and coordinate inputs for planning.
  </li>
  <li>
   Proven ability to produce well-organized, professional proposal drafts for review by a senior approver.
  </li>
  <li>
   High attention to detail and advanced skills in MS Word, Excel, and PowerPoint.
  </li>
  <li>
   Strong organizational and multitasking abilities; deadline-driven.
  </li>
  <li>
   Able to work collaboratively within an agile environment and communicate with technical and non-technical stakeholders.
  </li>
 </ol>
 <p>
 </p>
 <p>
  <strong>
   Person Specification (Behavioral Attributes)
  </strong>
 </p>
 <ul>
  <li>
   Collaborative and process-aligned &ndash; respects defined review chains and works cooperatively with proposal reviewers.
  </li>
  <li>
   Self-driven, reliable, and committed to producing accurate and timely deliverables.
  </li>
  <li>
   Maintains confidentiality, professionalism, and accountability in all documentation.
  </li>
  <li>
   Excellent interpersonal and written communication skills in both Arabic and English.
  </li>
  <li>
   Keeps up-to-date with evolving bid writing standards, compliance protocols, and formatting best practices..
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Preferred
  </strong>
 </p>
 <ul>
  <li>
   Prior experience supporting engineering, MEP, infrastructure, or consultancy bids.
  </li>
  <li>
   Familiarity with Saudi public procurement laws and governmental submission requirements.
  </li>
  <li>
   Experience supporting large-scale or multi-million SAR public/private proposals.
  </li>
 </ul>
</div>


Bid Writer

<div>
 We seek an efficient and skilled bid manager to join our team at EXL. As a bid manager, you will lead the end-to-end bid process, from opportunity identification to proposal submission. This includes ensuring the timely submission of high-quality proposals that meet client requirements, managing the bid budget and resources effectively and establishing compliance with all RPF requirements and guidelines. The bid manager will also uphold an understanding of market trends and competitor activity to inform bid strategy. This is an exciting opportunity to contribute to our business development initiatives, strengthen our market position and drive revenue growth. If you are a result-oriented professional, passionate about delivering winning bid proposals for business growth, we anticipate your application. Objectives of this role Leading the end-to-end bid process, including opportunity identification through tender portals Developing and executing bid strategies that align with the company&rsquo;s goals and client requirements. Develop high quality powerpoint presentations and client submission documents Coordinating with various teams, including sales, operations, technical, legal and finance to ensure all aspects of a bid are addressed. Managing bidding budgets, resources and timelines to ensure on-time and high-quality proposal submissions. Identifying new business opportunities by monitoring public and private sector tender portals. Maintaining comprehensive and accurate bid documentation, including bid files, records of communication and pricing information. Ensuring compliance with EXL, client requirements, regulations and industry standards. Monitoring and evaluating bid performance metrics to identify areas for improvement. Your key tasks Lead and coordinate the entire bid management process, including creating bid project plan, establishing timelines and RASCI matrix Develop compelling and persuasive bid content, including standard / corporate responses. Collaborate with internal stakeholders, such as sales, operations and subject matter experts, cross-functional teams to gather information and draft/ consolidate responses Develop compelling collaterals in MS Powerpoint, Word and Excel for client submission. Coordinate and facilitate bid review meetings, ensuring key stakeholders provide input and address concerns or issues. Coordinate with legal and compliance teams to ensure bid proposals meet all legal and regulatory requirements. Secondary research on market, industries, specific logos and key stakeholder profiles. Desirable tasks Monitor and track bid performance metrics, analysing win/loss data to identify trends and areas for improvement. Conduct post-bid analysis and debrief sessions to identify areas of improvement and implement lessons learned for future bids. Continuously refine and improve bid processes, templates and best practices to enhance efficiency and effectiveness. Stay updated on industry trends, market insights and emerging best practices in bid management. Identify and evaluate new business opportunities through market research, competitor analysis and client needs assessment. Required skills and qualifications Bachelor&rsquo;s degree with minimum 6-7 years of experience as a bid manager, proposal manager or a similar role Experience in managing bids for complex international projects or large-scale contracts Demonstrated success in winning bids through effective proposal management. Strong understanding of the bid lifecycle, proposal writing, development and contract negotiation. Proficiency in MS Office suite &ndash; Powerpoint, Word and Excel (any additional experience in designing software like Correl Draw, Adobe will be an added advantage) Attention to detail and high accuracy in bid preparation and review. Ability to collaborate and interact with cross-functional teams including senior leaders and influence stakeholders at various levels. Preferred skills and qualifications Ability to create visually appealing and engaging bid presentations. Strong project management skills, with the ability to prioritise tasks, meet deadlines and manage multiple bids simultaneously. Exceptional organisational and time management skills. Excellent analytical and problem-solving skills to deal with ambiguous and dynamic situations and requirements Excellent written and verbal communication skills, with the ability to present complex information clearly and persuasively.
</div>


Manager

Soluis

<div><p><b>Sales and Marketing Administrator/ Commercial Co-ordinator- UAE</b></p>
<p><b>
To be based in Dubai or RAK</b></p>
<p><b>
Permanent/ Full time contractor</b></p>
<p><b>
Salary dependent on experience</b></p><p></p><p><br>
At Soluis we create engaging experiences beyond the boundaries of imagination that deliver a positive and lasting impact. We work with world leading organisations, focusing on real estate, leveraging appropriate technology to engage audiences using real-time games platforms delivering across the entire range of xR platforms.</p><p></p><p><br>
We&rsquo;re looking for an <b>organised, proactive, and tech-savvy Sales Administrator/ Commercial Coordinator</b> to support our commercial team. This role is split <b>50/50</b> between producing high-quality proposals and collateral, and providing reactive support for client requests, demonstrating our products at events and day-to-day sales operations.</p>
<p><b>
Key responsibilities:</b></p>
<ul>
<li>Create and maintain proposals, capability decks, and marketing collateral</li>
<li>Build and manage proposal templates and visual assets</li>
<li>Respond to client requests and support ad-hoc sales activities</li>
<li>Support at in region events</li>
<li>Coordinate between production and commercial teams</li>
<li>Keep CRM and sales tools updated</li>
</ul>
<p><b>Who you are:</b></p>
<ul>
<li>2 - 4 years&rsquo; experience in sales administration, marketing, bid coordination, or business support, ideally within a design, architecture, or creative industry.</li>
<li>Confident in a creative, fast-paced international environment</li>
<li>Proficient in Microsoft Office, Monday.com, Jira and Adobe</li>
<li>Strong communication skills</li>
<li>Architecture/design experience is a plus</li></ul><br>
<p></p>
<p>
Working closely with colleagues in the UK and UAE, you should have fluent written and spoken English.</p><p></p><p><br>
We look forward to hearing from you</p></div>

Sales and Marketing Administrator/ Commercial Co-ordinator

Search 3305+ Bid coordinator jobs near you this December. New roles added regularly across leading industries. Apply today.

3305 bid coordinator jobs NEAR_ME

Bid Coordinator

Bid Coordinator

Work Winning Coordinator_(Saudi National)

Graduate WIN Administrator

Bid Writer

Manager

Sales and Marketing Administrator/ Commercial Co-ordinator