bid coordinator

DESIGNSMITH INTERIORS LLC

<p><b>Job Purpose</b></p><p>To support the sales and business development team by coordinating bid and proposal activities, managing administrative tasks, maintaining documentation, and assisting in responding to client enquiries. The Bid Coordinator ensures smooth communication between clients and internal departments while maintaining accurate records and supporting the preparation and submission of proposals.</p><p><b>Key Responsibilities</b></p><p>1. Bid &amp; Proposal Coordination</p><ul><li>Assist the sales and business development teams in preparing and submitting bid and proposal documents.</li><li>Coordinate the collection of required information from internal departments for tender submissions.</li><li>Ensure bid documents are properly formatted, organized, and submitted within deadlines.</li><li>Maintain records of submitted bids, proposals, and supporting documents.</li></ul><p>2. Administrative &amp; Sales Support</p><ul><li>Provide administrative support to the sales and business development teams.</li><li>Process paperwork related to proposals, client communications, and internal approvals.</li><li>Assist in preparing presentations, reports, and proposal documentation.</li></ul><p>3. Client Communication &amp; Enquiry Handling</p><ul><li>Assist in responding to client queries and enquiries regarding company services or proposals.</li><li>Act as a liaison between clients and internal departments to ensure timely responses.</li><li>Support the sales team in maintaining professional communication with clients.</li></ul><p>4. CRM &amp; Database Management</p><ul><li>Maintain and update <b>CRM databases</b> with client information, project leads, and proposal records.</li><li>Track sales activities, enquiries, and proposal submissions in the system.</li><li>Ensure client data and records are accurate and up to date.</li></ul><p>5. Internal Coordination</p><ul><li>Coordinate with departments such as design, estimation, procurement, and operations to gather information for bids.</li><li>Ensure internal teams are aware of proposal deadlines and requirements.</li><li>Follow up on pending information required for tender submissions.</li></ul><p>6. Documentation &amp; Record Management</p><ul><li>Maintain organized filing of bid documents, client communications, and proposal records.</li><li>Ensure proper documentation control for proposals and tender submissions.</li><li>Assist in maintaining templates and standard documents for proposals.</li></ul><p><b>Required Qualifications</b></p><p><b>Education</b></p><ul><li>Bachelor&rsquo;s Degree or Diploma in <b>Business Administration, Marketing, or related field</b> preferred.</li></ul><p><b>Experience</b></p><ul><li><b>1&ndash;2 years of experience</b> in an <b>administrative, sales support, or coordination role</b>.</li></ul><p><b>Technical Skills</b></p><ul><li>Proficiency in <b>MS Office (Excel, Word, PowerPoint)</b>.</li><li>Experience using <b>CRM systems or databases</b>.</li><li>Strong documentation and administrative skills.</li><li>Good written and verbal communication skills in <b>English</b>.</li></ul><p><b>Core Competencies</b></p><ul><li>Administrative Coordination</li><li>Proposal &amp; Documentation Management</li><li>Client Communication</li><li>CRM Data Management</li><li>Attention to Detail</li><li>Time Management &amp; Organization</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Please share your current Salary</li><li>Please share your expected Salary</li><li>Please share your notice period</li><li>Please share your total experience</li></ul><p>Work Location: In person</p>

Bid Coordinator

AtkinsRéalis

<div><div><div><p>Job Description
</p></div><div><p><b>Overview
</b></p></div><div><p>You will be working closely with regional win work/technical leads and business development &amp; the engagement team across AtkinsR&eacute;alis and the wider organisation to produce compelling bids. As a member of the central Bid Management team, you will also be responsible for contributing to the continuous improvement of the win-work capability (people, processes, tools, information, and governance).</p></div><p></p><div><p><b>
Your role
</b></p></div><div><ul><li><p>Implement and facilitate capture planning process.</p></li></ul></div><div><ul><li><p>
Facilitate kick off workshops and Go/No Go call.</p></li></ul></div><div><ul><li><p>
Facilitate win theme sessions and supporting strategies.</p></li></ul></div><div><ul><li><p>
Initiate and drive Go No Go calls and risk cat tool.</p></li></ul></div><div><ul><li><p>
Portal Management (CRM tools) and Review procurement documents and attachments.</p></li></ul></div><div><ul><li><p>
Create and maintain a Bid/ Proposal Management Plan.</p></li></ul></div><div><ul><li><p>
Develop compliance matrix, storyboard templates and allocate bid deliverables.</p></li></ul></div><div><ul><li><p>
Review / approve response for standard prequalification questions.</p></li></ul></div><div><ul><li><p>
Check PQQ responses from JV partners (if applicable).</p></li></ul></div><div><ul><li><p>
Graphics co-ordination, (colour schemes; word templates; document covers and dividers; images / photos; graphics / charts / graphs (where applicable) and Graphics approval, activity led by Bid Coordinator.</p></li></ul></div><div><ul><li><p>
Work involves knowledgeable application of quality control as well as standard procedures and criteria to the coordination of proposals which are of critical importance to the firm.</p></li></ul></div><div><ul><li><p>
Assist in the development of preparation for Stage-gate reviews &ndash; and facilitate bid go/no-go decision.</p></li></ul></div><div><ul><li><p>
Support development of CVs.</p></li></ul></div><div><ul><li><p>
Work with the Business Development &amp; Engagement team to schedule &amp; coordinate communications activities necessary to identify customer issues, hot buttons and the associated win themes and win strategy statements. Occasionally contact upper management for required signatures.</p></li></ul></div><div><ul><li><p>
Support the production of case studies / evidence scenarios. Final <b>quality review </b>of documents, post-formatting and after Bid Coordinator proof read/ sense check.</p></li></ul></div></div><div><div><ul><li><p>
Final <b>proofread / compliance check </b>of tender documents.</p></li></ul></div><div><ul><li><p>
Lead, review, approve and disseminate <b>Lessons Learnt </b>feedback &ndash; Proposal Manager to lead the session with support from the Bid Co-ordinator.</p></li></ul></div><div><ul><li><p>
Support response to <b>Client Queries.</b></p></li></ul></div><div><ul><li><p>
Support preparation for <b>client interviews / presentations </b>.</p></li></ul></div><p></p><div><p><b>
About you
</b></p></div><div><ul><li><p>Excellent verbal and written communication skills.</p></li></ul></div><div><ul><li><p>
Relationship building.</p></li></ul></div><div><ul><li><p>
Ability to multi-task and manage several projects at once.</p></li></ul></div><div><ul><li><p>
Attention to detail.</p></li></ul></div><div><ul><li><p>
Collaborative approach.</p></li></ul></div><div><ul><li><p>
Time management skills.</p></li></ul></div><div><ul><li><p>
Enthusiastic, initiative and the confidence to start things from scratch.</p></li></ul></div><div><ul><li><p>
Confident using digital tools and learning new ones
</p></li></ul></div><div><ul><li><p>Promote the use of AtkinsR&eacute;alis' work winning processes and tools
</p></li></ul></div><div><ul><li><p>In-still a culture where others share knowledge, insights and learning.</p></li></ul></div><div><ul><li><p>
Fluent French and speaker
</p></li><li><p>10+ years of experience
</p></li></ul></div><div><ul><li><p>Strong communicator with strong grammar, spelling, composition, and proofreading abilities.</p></li></ul></div><div><ul><li><p>
Able to evaluate, monitor and present ideas and data
</p></li></ul></div><div><ul><li><p>Analytical with solid organisational skills, scheduling and prioritising activities
</p></li></ul></div></div><div><div><ul><li><p>A flexible but methodical approach to supporting bids
</p></li></ul></div><div><ul><li><p>Computer skills required and proficiency with Microsoft Office Suite, Adobe Creative Suite, CRM, and other software programs
</p></li></ul></div><div><ul><li><p>Comfortable and effective when working across all levels of an organisation.</p></li></ul></div><div><ul><li><p>
Make sound decisions, but also works with other stakeholders (e.g., sales lead, capture lead, PM) to gain buy-in.</p></li></ul></div><p></p><div><p><b>
Reward &amp; benefits
</b></p></div><div><p>This includes:</p></div><div><ul><li><p>
Comprehensive life insurance coverage.</p></li></ul></div><div><ul><li><p>
Premium medical insurance for you and your dependents.</p></li></ul></div><div><ul><li><p>
Generous annual leave balance.</p></li></ul></div><div><ul><li><p>
Flexible and hybrid work solutions.</p></li></ul></div><div><ul><li><p>
Remote work opportunities outside of country.</p></li></ul></div><div><ul><li><p>
Company gratuity scheme.</p></li></ul></div><div><ul><li><p>
Discretionary bonus program.</p></li></ul></div><div><ul><li><p>
Relocation assistance.</p></li></ul></div><div><ul><li><p>
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.</p></li></ul></div><div><ul><li><p>
Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.</p></li></ul></div><p></p><div><p><b>
About </b><b>AtkinsR&eacute;alis
</b></p></div><div><p>We're AtkinsR&eacute;alis , a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.</p></div></div></div><p></p>

Proposal Manager (French Speaking)

Cooperman & Goldberg

<div>
 <strong>
  Company Description
  <br/>
 </strong>
 <p>
  Cooperman &amp; Goldberg is a recognized leader in the construction industry, delivering innovative design and construction solutions tailored to clients' visions. Our commitment is to partner with clients to bring their projects to life with expertise and precision. Known for our collaborative approach, we prioritize quality, efficiency, and excellence in every endeavor. Cooperman &amp; Goldberg takes pride in building long-term relationships through exceptional service and innovative results.
  <br/>
 </p>
 <strong>
  Role Description
  <br/>
 </strong>
 <p>
  This is a full-time on-site role located in Riyadh for a Bid Manager. The Bid Manager will oversee the end-to-end bid process, manage bid submissions, and ensure compliance with client requirements and company goals. Responsibilities include preparing and writing competitive bids, coordinating with cross-functional teams, managing proposal timelines, and improving bid processes to optimize efficiency and success rates. The role requires a strategic approach to create compelling and well-structured proposals in response to client opportunities.
  <br/>
 </p>
 <strong>
  Qualifications
  <br/>
 </strong>
 <ul>
  <li>
   Proficiency in Bid Preparation and Bid Writing to create accurate, compelling, and tailored proposals.
  </li>
  <li>
   Strong expertise in Bid Management and Proposal Management to oversee all aspects of the bid process.
  </li>
  <li>
   In-depth understanding of Bid Processes, including compliance with client requirements and procurement regulations.
  </li>
  <li>
   Analytical and organizational skills to manage multiple complex deadlines and maintain consistent quality.
  </li>
  <li>
   Excellent communication and collaborative abilities to work closely with diverse internal teams and external stakeholders.
  </li>
  <li>
   Experience in the construction industry or a related field is a strong advantage.
  </li>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Construction Management, or a related field preferred.
  </li>
 </ul>
</div>


Bid Manager

International Turnkey Systems - ITS

<div>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The
  <strong>
   Bid Manager
  </strong>
  is a critical, central role responsible for
  <strong>
   orchestrating the end-to-end bid process
  </strong>
  for major, high-value opportunities&mdash;from initial tender identification through to final submission and handover. You will be the
  <strong>
   project manager for our proposals
  </strong>
  , ensuring we submit compelling, compliant, and commercially sound bids that maximize our win probability. This role requires a unique blend of project management rigor, commercial acumen, technical understanding, and exceptional writing/editing skills.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Bid Process Leadership &amp; Management
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Lead the entire bid lifecycle
   </strong>
   for assigned opportunities (RFPs, RFIs, RFQs, ITTs), typically with contract values exceeding
  </li>
  <li>
   Develop and execute a
   <strong>
    win strategy and bid plan
   </strong>
   for each major opportunity, including timelines, resource allocation, and compliance matrices.
  </li>
  <li>
   <strong>
    Chair bid kick-off, strategy, and review meetings
   </strong>
   (e.g., Black Hat, Red Team reviews) with cross-functional teams (Sales, Pre-Sales, Legal, Finance, Delivery, Partners).
  </li>
  <li>
   <strong>
    Manage the bid schedule
   </strong>
   rigorously, driving all contributors to meet critical milestones and the final submission deadline.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Proposal Development &amp; Quality Assurance
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Author, edit, and synthesize content
   </strong>
   from multiple contributors into a single, coherent, persuasive, and professionally polished proposal document.
  </li>
  <li>
   Ensure
   <strong>
    100% compliance
   </strong>
   with all tender requirements, terms, and conditions.
  </li>
  <li>
   Develop compelling
   <strong>
    value propositions, executive summaries, and differentiators
   </strong>
   that align with the client's strategic objectives.
  </li>
  <li>
   Collaborate with Pre-Sales and Solutions Architects to translate technical designs into compelling commercial narratives.
  </li>
  <li>
   Oversee the final production of the proposal&mdash;formatting, graphics, packaging, and secure delivery (hardcopy and electronic).
  </li>
 </ul>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  <strong>
   Commercial &amp; Governance
  </strong>
 </p>
 <ul>
  <li>
   Work with the Commercial/Finance team to ensure the
   <strong>
    pricing model is accurate, compliant, and competitive
   </strong>
   .
  </li>
  <li>
   Maintain the
   <strong>
    bid library
   </strong>
   (boilerplate content, case studies, credentials) and ensure lessons learned are captured post-submission.
  </li>
  <li>
   Ensure all bids follow internal governance and approval processes before submission.
  </li>
  <li>
   Manage relationships with
   <strong>
    subcontractors and partners
   </strong>
   during the bid process, ensuring their inputs are timely and compliant.
  </li>
 </ul>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  <strong>
   Required Skills &amp; Qualifications
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Experience:
   </strong>
   Minimum
   <strong>
    5-7 years
   </strong>
   of proven experience in a
   <strong>
    Bid Manager, Proposal Manager, or similar role within the IT/Technology services sector
   </strong>
   (Systems Integrator, IT Consultancy, Major Vendor).
   <strong>
    GCC experience is highly preferred.
   </strong>
  </li>
  <li>
   <strong>
    Track Record:
   </strong>
   Demonstrated success in managing and winning
   <strong>
    complex, high-value IT services bids
   </strong>
   for enterprise or government clients.
  </li>
  <li>
   <strong>
    Knowledge:
   </strong>
   Solid understanding of
   <strong>
    IT solutions
   </strong>
   (infrastructure, cloud, security) and the
   <strong>
    IT services sales cycle
   </strong>
   . Familiarity with
   <strong>
    public sector procurement processes
   </strong>
   in Kuwait/GCC is a strong advantage.
  </li>
  <li>
   <strong>
    Skills:
   </strong>
  </li>
  <li>
   <strong>
    Exceptional project management and organizational skills
   </strong>
   under tight deadlines.
  </li>
  <li>
   <strong>
    Superior writing, editing, and presentation skills
   </strong>
   (English is essential;
   <strong>
    Arabic proficiency is a major advantage
   </strong>
   for local tenders).
  </li>
  <li>
   <strong>
    Meticulous attention to detail
   </strong>
   and compliance.
  </li>
  <li>
   Strong interpersonal skills to influence and coordinate stakeholders without direct authority.
  </li>
  <li>
   Proficiency in MS Office Suite and proposal management software.
  </li>
 </ul>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  <strong>
   Preferred Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Formal project management (PMP, PRINCE2) or bid management (APMP) certification.
  </li>
  <li>
   Technical background or pre-sales experience.
  </li>
  <li>
   Experience with Kuwaiti government tendering platforms (e.g., Kuwait Tender Board) and processes.
  </li>
  <li>
   Experience managing bids for outsourcing or managed services contracts.
  </li>
 </ul>
 <p>
 </p>
</div>


Capgemini

<div><div><div><p>Cairo</p><div>
Bid Manager - German Speaking</div><p>
</p></div></div><p></p><div><div><div><div><div><p>
Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you&rsquo;d like, where you&rsquo;ll be supported and inspired by a collaborative community of colleagues around the world, and where you&rsquo;ll be able to reimagine what&rsquo;s possible. Join us and help the world&rsquo;s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.
</p><div><div><div><div>Role Overview</div></div><div><p>
The Bid Manager is responsible for leading and managing the end‑to‑end bid process to secure new business opportunities. This role ensures that all proposals are strategically aligned, competitively positioned, and delivered on time with high quality. The Bid Manager collaborates closely with Sales, Technical, Finance, Legal, and Delivery teams to develop winning proposals and support overall business growth.</p><p>
</p><p></p><p>Key Responsibilities</p><p>
Bid Management &amp; Coordination</p><ul><li>
Lead and manage the full bid lifecycle from qualification to submission.</li><li>
Facilitate bid kick-off meetings and ensure clarity on roles and responsibilities.</li><li>
Coordinate with cross-functional teams to gather content, pricing, and solution details.</li><li>
Ensure all proposal documents meet corporate standards, customer requirements, and deadlines.</li><li>
Ensure compliance with internal approval processes (legal, finance, management).</li></ul><p>
Stakeholder Management</p><ul><li>
Liaise with internal teams to ensure alignment on solution design and commercial terms.</li><li>
Act as the main point of contact for all bid-related communications.</li><li>
Manage expectations of senior leadership regarding bid progress and outcomes.</li></ul><p>
Quality &amp; Compliance</p><ul><li>
Ensure all bids meet customer requirements, RFP guidelines, and compliance standards.</li><li>
Maintain a library of templates, case studies, CVs, and standard proposal content.</li><li>
Conduct lessons-learned sessions to improve future bid performance.</li></ul><p>
</p><p></p><p>Qualifications &amp; Experience</p><ul><li>
Bachelor&rsquo;s degree in Business, Engineering, Communications, or related field.</li><li>
Experience in Bid Management, Proposal Management, or similar roles.</li><li>
Experience working in technology, consulting, digital services, or complex project environments is a plus.</li></ul><p></p><p>
Skills &amp; Competencies</p><ul><li>
Strong project management and organizational skills.</li><li>
Strong writing, editing, and communication abilities.</li><li>
Ability to manage multiple deadlines and work in a fast-paced environment.</li><li>
High attention to detail and commitment to quality.</li><li>
Strong analytical and problem‑solving skills.</li><li>
Collaborative mindset with the ability to work with diverse teams.</li></ul></div></div></div><p>
Capgemini is an AI-powered global business and technology transformation partner, delivering tangible business value. We imagine the future of organizations and make it real with AI, technology and people. With our strong heritage of nearly 60 years, we are a responsible and diverse group of 420,000 team members in more than 50 countries. We deliver end-to-end services and solutions with our deep industry expertise and strong partner ecosystem, leveraging our capabilities across strategy, technology, design, engineering and business operations. The Group reported 2024 global revenues of &euro;22.1 billion.<br>
Make it real | www.capgemini.com</p></div></div><div><div><div>
<div><div>Ref. code</div><div>
432483-en_US</div></div><div><div>
Posted on</div><div>
12 Mar 2026</div></div><div><div>
Experience level</div><div>
Experienced Professionals</div></div><div><div>
Contract type</div><div>
Permanent</div></div><div><div>
Location</div><div>
Cairo</div></div><div><div>
Business unit</div><div>
Other Delivery units</div></div><div><div>
Brand</div><div>
Capgemini</div></div><div><div>
Professional communities</div><div>
Sales &amp; Client Management &amp; Solution Design</div></div></div></div></div></div></div></div></div><p></p>

Bid Manager - German Speaking

SYSTRA

<div>:
<div>
SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.</div><div>
For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.</div>
Context:
<p>
As SYSTRA continues to grow as a business in Saudi Arabia, we are looking for a <b>Proposal Engineer </b>to manage EOI/PQQ/Bid processes from start to finish in accordance with the Bid Management Procedure for SYSTRA KSA. Based in the Riyadh office, the Proposal Engineer shall contribute to the delivery of high-quality proposals with the goal to win work.</p>
Missions/Main Duties:
<ul><li>Conduct analysis of requirements based on client EOI/PQQ/RFP documents and knowledge of project/client in collaboration with Business Line Director</li><li>
Manage preparation of documentation for Go/No Go meeting with Business Line Director</li><li>
Add opportunities to Bview and organize set up of required folders for documentation</li><li>
Manage and conduct the proposal Kick-off Meeting with assistance from Business Line Director, in accordance with SYSTRA guidelines and Bid Management Procedure
</li><li>Discuss with Business Line Director and all relevant stakeholders to determine win themes</li><li>
Review, understand and extract requirements for proposal responses based on the RFP and create and manage the proposal responsibility matrix as a live document</li><li>
Coordinate due diligence process for new clients/sub-consultants/JV partners</li><li>
Create and manage the Bid Schedule and proactively ensure content and deliverables are achieved by the required deadlines by clearly communicating requirements and deadlines to all contributors</li><li>
Conduct and attend check-in/progress meetings/workshops with bid contributors as/if needed</li><li>
Manage bid progress and escalate any issues to Business Line Director for prompt resolution</li><li>
Coordinate with other members of proposal team and all internal/external bid stakeholders to ensure all proposal deliverables are completed to a high standard and all communication is clear and timely</li><li>
Manage the development of the proposal fee schedule/s in line with internal and client requirements, in collaboration with BLP/ITS and/or local and international teams, for review by Finance Director and Business Line Director
</li><li>Coordinate and interface with JV partner/sub-consultant bid team/other SYSTRA offices for comprehensive proposal inputs in line with RFP requirements</li><li>
Coordinate requirements with Graphic Designers for proposal layout/diagrams, etc.</li><li>
Manage meetings and provide documentation for CDOs/CDEs in collaboration with Business Line Director</li><li>
Manage all internal final bid review processes</li><li>
Oversee the proposal graphic elements to ensure alignment with the SYSTRA brand</li><li>
Oversee and contribute to the preparation of proposal sections, as needed</li><li>
Critically assess, review and edit proposal content to ensure quality, consistency in format and terminology, prevent omissions, and identify contradictions and inaccuracies</li><li>
Perform and oversee the final quality check to ensure consistency and compliance with the RFP, prevent omissions, and identify contradictions and inaccuracies.</li><li>
Assist with the maintenance of global and local content management databases to ensure that accurate, up-to-date information is readily available for efficient development of proposals</li><li>
Successfully juggle multiple tasks and priorities, marrying short timeframes with high-quality work</li></ul>
Profile/Skills:
<ul><li>Bachelor&rsquo;s Degree in engineering</li><li>
Fluent in English with strong written and oral communication, organizational, and interpersonal skills.</li><li>
Proficiency in Arabic language is an advantage.</li><li>
At least 5 years of relevant experience, preferably in the same industry.</li><li>
Ability to pay close attention to detail.</li><li>
Strong team working capabilities.</li><li>
Demonstrated proficiency in keyboard skills and a working knowledge of MS Windows and related software for desktop publishing, graphics, word processing, spreadsheets, database management, and client presentations is required.</li><li>
Intermediate to Advanced level skills in Excel are preferred</li><li>
A proactive approach, working effectively in coordinating activities and complex tasks, taking professional responsibility in all matters.</li><li>
Consistent attendance/timekeeping at the office in accordance with official hours of working is required</li><li>
A flexible approach to working with occasional evening and weekend work, if required to meet deadlines</li><li>
Previous and/or current experience in KSA is preferred.</li></ul>
:
<div>
Systra is an equal opportunities company; this position is open to all applicants.</div></div>

Proposal Engineer

Tudelu

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Secretary - Bidder to join our team! In this vital role, you will be the backbone of our bidding and administrative processes, ensuring smooth communication, meticulous document management, and efficient office operations. Your energetic approach and attention to detail will help us stay ahead in competitive bidding environments. This paid position offers an exciting opportunity to develop your administrative expertise while supporting our strategic growth initiatives. If you thrive in fast-paced settings and possess excellent organizational skills, we want to hear from you!</p><p><b>Responsibilities</b></p><ul><li>Manage and coordinate all aspects of bid preparation, including document collection, proofreading, and formatting to ensure accuracy and professionalism</li><li>Serve as the primary point of contact for bid-related inquiries, providing prompt and courteous customer support via phone and email</li><li>Maintain organized filing systems for bid documents, contracts, and correspondence using digital tools such as Google Workspace and Microsoft Office</li><li>Schedule and manage calendar appointments, deadlines, and meetings related to bidding activities with precision and efficiency</li><li>Support the team with clerical duties including proofreading documents, managing correspondence, and ensuring timely submission of bids</li></ul><p><b>Skills</b></p><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation, editing, and collaboration</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment</li><li>Excellent typing skills coupled with high computer literacy for data entry and document management</li><li>Exceptional customer service skills with professional phone etiquette and a friendly demeanor</li><li>Strong proofreading skills to ensure all bid documents are accurate and error-free</li><li>Effective time management skills to meet strict deadlines consistently</li><li>Prepare and submit project bids, proposals, and quotations</li><li>Review project specifications, drawings, and requirements</li><li>Coordinate with project managers, estimators, and suppliers to gather pricing and technical details</li><li>Maintain and update a database of costs, vendors, and past bids</li><li>Ensure all bid documents meet client requirements and deadlines</li><li>Track bid status, follow up on submitted quotations, and record outcomes</li><li>Communicate with clients regarding clarifications, addendums, and submission details</li><li>Organize and maintain all bidding-related documentation and records</li><li>Monitor bid opportunities from portals, emails, and other sources</li></ul><p>Join us as a Secretary - Bidder if you&rsquo;re ready to bring energy, precision, and professionalism to an essential role that supports our growth. We value proactive individuals who excel at multitasking in a lively environment while maintaining meticulous attention to detail. This position offers a rewarding chance to develop your administrative career within a vibrant team dedicated to excellence!</p><p>Job Type: Full-time</p><p>Pay: $16.00 - $18.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Secretary - Bidder

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