bid management coordinator

ZainTech

<p></p><div><p>The Bid Management Coordinator supports the coordination and administration of bid and proposal activities to ensure timely, accurate, and compliant submissions. The role works closely with sales, legal, finance, and technical teams to assist in preparing high-quality bid responses, maintaining proposal documentation, and ensuring alignment with tender requirements and internal processes.</p><p>
This position supports business development efforts by assisting in the preparation of organized, compliant, and well-presented proposals across multiple markets and solution areas, while gaining hands-on experience in bid management and proposal coordination.</p><p>
Responsibilities:</p><p>
Bid &amp; Proposal Support</p><ul><li>
Support the coordination of bid and proposal activities across multiple solutions and regions under supervision.</li><li>
Review tender requirements and assist in checking compliance with client qualification criteria.</li><li>
Support the preparation, review, and submission of proposals to ensure accuracy and completeness.</li><li>
Assist in ensuring proposal documentation follows required standards for format, structure, and presentation.</li><li>
Support verification that proposal components are updated, including legal terms, financial details, SLAs, and supporting documents.</li><li>
Assist in meeting submission deadlines while maintaining quality standards.</li></ul><p>
Bid Coordination &amp; Submission</p><ul><li>
Assist in preparing and packaging bid documentation in line with tender requirements.</li><li>
Support bid submissions, including physical and online tender platforms.</li><li>
Coordinate with internal teams to collect required inputs in a timely manner.</li><li>
Assist in tracking bid timelines, milestones, and deliverables.</li></ul><p>
Documentation &amp; Compliance</p><ul><li>
Support maintaining and updating proposal templates and documentation standards.</li><li>
Assist in coordinating legal documentation required for bid participation.</li><li>
Help ensure supporting documents such as CVs, certifications, and references are complete and up to date.</li><li>
Support contract documentation processes for awarded bids.</li></ul><p>
CRM &amp; Sales Operations Support</p><ul><li>
Assist in ensuring bid and proposal activities are accurately recorded in the CRM system.</li><li>
Support the Sales Operations team with CRM data entry, accuracy, and reporting.</li><li>
Assist in tracking basic bid-related performance metrics, dashboards, and KPIs.</li></ul><p>
Communication &amp; Coordination</p><ul><li>
Support coordination of bid-related communication between internal teams and clients.</li><li>
Monitor bid communication channels and share relevant updates with stakeholders.</li><li>
Assist in tracking action plans and following up on assigned tasks to support timely bid completion.</li></ul><br>
<b>
Requirements</b><br>
<ul><li>
Bachelor&rsquo;s degree in Business Administration, IT, Management, or a related field.</li><li>
0&ndash;2 years of experience in bid support, administration, sales operations, or a related role.</li><li>
Good English and Arabic writing and communication skills.</li><li>
Exposure to enterprise or government tender processes is an advantage.</li><li>
Basic knowledge of bid management and proposal development processes.</li><li>
Familiarity with CRM systems is a plus.</li><li>
Proficiency in Microsoft Office tools, particularly Word, Excel, and PowerPoint.</li><li>
Basic knowledge of document management and proposal formatting tools (e.g., Adobe Acrobat).</li><li>
Exposure to online tendering platforms is an advantage.</li><li>
Knowledge of the Saudi bidding market, MS Visio, and MS Project is a plus.</li></ul></div>

Bid Management Coordinator

HanmiGlobal Saudi

<div><p>The Bid Coordinator / Graphic Designer supports the preparation, production, and submission of high-quality proposals, pre-qualifications, presentations by combining content coordination, document management, and creative design.<br>
The role ensures all bids are compliant, visually compelling, and aligned with brand standards, while coordinating inputs across technical, commercial, and business development teams.</p><p>
The bid coordinator also supports in client registrations and vendor accounts management.
</p><p></p><p><b>Key Responsibilities:</b></p><ul><li>Graphic Design &amp; Document Production</li></ul><ul><li>
Design professional proposal layouts, covers, templates, infographics, charts, and icons.</li><li>
Convert technical information into clear, visually engaging graphics / infographics (process maps, tables, org charts, timelines).</li><li>
Ensure brand consistency across all proposals (fonts, colors, themes, templates).</li><li>
Prepare high-quality PDFs, print-ready versions, and upload compliant digital submissions.</li><li>
Prepare presentations, brochures, and digital collateral when required.</li><li>Proposal Coordination &amp; Administration</li></ul><ul><li>
Coordinate end-to-end bidding activities for PQQs, RFIs, RFQs, and RFPs.</li><li>
Develop and manage submission schedules, ensuring contributors meet deadlines.</li><li>
Maintain the proposal tracker, action logs, and responsibility matrices.</li><li>
Support bid compliance by checking documents against client instructions, templates, and requirements.</li><li>
Compile content inputs from technical teams, CVs, case studies, and corporate materials.</li><li>
Prepare drafts, sections structure, and format all proposal elements for final review.</li><li>Client Registration &amp; Vendor Management</li></ul><ul><li>
Coordinate and complete vendor registration processes with government, semi-government, and private clients.</li><li>
Maintain up-to-date registration profiles on client platforms.
</li><li>Ensure all required documents (licenses, certificates, financial statements, compliance forms) are current and uploaded.</li><li>
Track the status of approvals and registration renewals.</li><li>Quality &amp; Compliance</li></ul><ul><li>
Check documents for formatting, coherence, and adherence to brand guidelines.</li><li>
Ensure compliance with client templates, page limits, and mandatory submission requirements.</li><li>
Conduct quality checks (layout, graphics, numbering, TOC, cross-references).</li><li>
Support reviews with structured edits and presentation refinements.</li></ul><p></p><ul><li><br>
Knowledge Management &amp; Content Organization</li></ul><ul><li>
Maintain the proposal content library.</li><li>
Keep updated templates, corporate information, and branding assets.</li><li>
Capture lessons learned and implement improvements in future submissions.</li><li>
Assist in creating repeatable templates for common proposal sections.</li><li>Cross-Functional Coordination</li></ul><ul><li>
Collaborate with BD, technical and commercial teams for input gathering.</li><li>
Communicate requirements and deadlines clearly to all stakeholders.</li><li>
Support clarifications, addenda responses, and submission logistics.</li><li>
Participate in kickoff meetings, progress meetings, and review sessions.</li></ul><p><b>
Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree in Graphic Design, Visual Communication, Marketing, Business Administration, Architecture, Engineering, or a related discipline.</li><li>A combination of relevant education and practical proposal/bid production experience may be considered in lieu of a specific degree.</li><li>3&ndash;5 years of experience in a Bid Coordination, Proposal Production and Management and Graphic Design roles within the AEC Industry , PMCM or engineering consultancy services.</li><li>Prior work experience with reputed PMC and engineering companies.
</li><li>Experience in Saudi Arabia or the GCC.</li><li>Proven track record of producing high-quality, visually compelling proposals and presentations under tight deadlines.</li><li>Experience in vendor registration and bidding processes via KSA government / PIF procurement platforms (Ariba, Etimad, Oracle, etc.)
</li><li>Able to coordinate and collaborate with multidisciplinary and cross-functional teams.
</li><li>Proficient in MS office Suite (Word, PowerPoint and Excel) and Adobe Creative Suite (InDesign, Acrobat Pro and Photoshop).
</li><li>Strong time management and prioritization skills: Able to plan, produce and manage multiple submissions or tasks concurrently within tight deadlines.
</li><li>Strong organization and document management skills.
</li><li>High attention to detail.
</li><li>Strong writing and editing skills. Fluency in Arabic and English is a must.
</li><li>Strong communication and presentation skills.
</li><li>Innate orientation for creativity, design, storytelling, storyboarding and marketing.</li></ul></div>

Bid Coordinator

aramco digital

<div>
 <p>
  <strong>
   Overview:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Bid Management Expert is responsible for leading the end-to-end bid management process for strategic and high-value opportunities. This role plays a critical part in shaping win strategies, ensuring alignment across pricing, risk, and compliance, and orchestrating cross-functional teams to deliver compelling, competitive, and compliant proposals. The position requires a strong blend of commercial acumen, strategic thinking, and execution excellence.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  &bull;Lead the full bid lifecycle for strategic opportunities, from qualification through submission and post-bid analysis
 </p>
 <p>
  &bull;Define and drive winning strategies, including value proposition, competitive positioning, and differentiators
 </p>
 <p>
  &bull;Collaborate with sales, solution, finance, legal, and delivery teams to ensure alignment on bid approach and execution
 </p>
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  &bull;Ensure all bids are commercially viable, competitively priced, and aligned with organizational financial objectives
 </p>
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  &bull;Oversee pricing strategies, cost structures, and financial modeling in collaboration with finance teams
 </p>
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  &bull;Identify and mitigate risks, ensuring compliance with internal policies, governance frameworks, and client requirements
 </p>
 <p>
  &bull;Develop high-quality, compelling proposals, ensuring consistency in messaging, structure, and branding
 </p>
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  &bull;Establish and manage bid plans, timelines, and deliverables, ensuring on-time and high-quality submissions
 </p>
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  &bull;Drive governance processes, including bid reviews, approvals, and sign-offs at various stages
 </p>
 <p>
  &bull;Analyze competitor positioning and market trends to strengthen bid strategies
 </p>
 <p>
  &bull;Capture lessons learned and continuously improve bid management processes and tools
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Education:
 </p>
 <p>
  &bull;Bachelor&rsquo;s degree in Business Administration, Engineering, Finance, or a related field
 </p>
 <p>
  &bull;Master&rsquo;s degree (MBA or equivalent) is a plus
 </p>
 <p>
  <br/>
 </p>
 <p>
  Experience:
 </p>
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  &bull;8&ndash;12 years of experience in bid management, proposal management, or commercial roles
 </p>
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  &bull;Proven track record of leading complex, high-value bids in competitive environments
 </p>
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  &bull;Experience working in industries such as technology, consulting, system integration, or large-scale services is preferred
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  &bull;Strong exposure to pricing strategies, contract structuring, and commercial negotiations
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  <br/>
 </p>
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  Skills &amp; Competencies:
 </p>
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  &bull;Familiarity with bid management tools and CRM Systems
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  &bull;Advanced skills in Microsoft Office (PowerPoint, Excel, Word)
 </p>
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  &bull;Understanding of procurement processes, RFP/RFQ/RFI cycles
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  &bull;Strong commercial and financial acumen
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 </p>
</div>


Bid Management Expert

Projecttech

<div><div><div><div><p><b>Location :</b> Riyadh, Saudi Arabia
<br>
<b>Industry:</b> Real Estate / Infrastructure / Large-Scale Projects</p>
<p><b>Availability:</b> Immediate</p>
<p><b>Role Overview :
</b></p><p>The RFP &amp; Tendering Expert is responsible for managing the end-to-end tendering and proposal process for complex projects.</p>
<p>The role ensures high-quality, compliant and competitive submissions in response to RFPs, RFQs and tenders, supporting business development and strategic growth objectives.</p>
<p><b>Key Responsibilities</b></p>
<ul><li>Manage the full <b>RFP and tender lifecycle</b>, from bid/no-bid decision to final submission.</li>
<li>Analyze RFPs, RFQs and tender documents to identify technical, commercial and contractual requirements.</li>
<li>Coordinate inputs from internal stakeholders (engineering, commercial, legal, finance, operations).</li>
<li>Structure and prepare <b>technical and commercial proposals</b> in line with client requirements and evaluation criteria.</li>
<li>Ensure compliance with tender instructions, deadlines and quality standards.</li>
<li>Interface with clients during clarification phases and support negotiations when required.</li>
<li>Maintain and update tender documentation, templates and bid libraries.</li>
<li>Support the development of pricing strategies in coordination with cost and commercial teams.</li>
<li>Contribute to post-bid reviews and continuous improvement of tendering processes.</li>
</ul><p><b>Required Profile</b></p>
<ul><li>Degree in Engineering, Business, Construction Management or equivalent.</li>
<li>Proven experience in <b>RFP management and tendering activities</b> within complex project environments.</li>
<li>Background in <b>real estate, infrastructure or large-scale projects</b> is highly preferred.</li>
<li>Strong understanding of contractual frameworks, procurement processes and bid evaluation mechanisms.</li>
</ul><p><b>Technical &amp; Professional Skills</b></p>
<ul><li>Solid experience with <b>tender documentation and proposal structuring</b>.</li>
<li>Ability to manage multiple bids simultaneously under tight deadlines.</li>
<li>Strong coordination skills across technical, commercial and legal teams.</li>
<li>Proficiency with standard office tools and document management systems.</li>
</ul><p><b>Soft Skills</b></p>
<ul><li>Strong organizational and time management skills.</li>
<li>High level of attention to detail and quality orientation.</li>
<li>Clear communication and stakeholder management abilities.</li>
<li>Proactive, resilient and solution-oriented mindset.</li>
</ul><p><b>Languages</b></p>
<ul><li><b>English : professional proficiency required</b></li>
<li>Arabic is a plus.</li>
</ul></div><div><div><div><div><b>Job Category: </b>Infrastructure Large Projects Real Estate
</div><div><b>Job Type: </b>Engineering
</div><div><b>Job Location: </b>Riyadh Saudi Arabia</div></div></div></div></div></div></div><p></p>

RFP & Tendering Expert (J26-54)

Hill International

<div><div><div><div><div><div><div><div><p>The Contracts Management Department Manager &ndash; HQ is responsible for establishing and leading the centralized contracts management function, ensuring all contracts across clusters and business units comply with client requirements, PMM procedures, and Saudi procurement regulations. The role oversees the full contract lifecycle&mdash;including performance, payments, change management, claims, and close-out&mdash;while supporting bid evaluations, contract formation, and maintaining approved vendor lists. With extensive experience, the position also focuses on team leadership, capability development, and knowledge transfer, while providing strategic oversight on contract risks, negotiations, and dispute resolution to ensure consistent and effective project delivery across the organization.</p></div></div></div></div></div></div></div></div>
<br><div><ul><li>Developing and getting ratified department operating structure and department operating processes and procedures based on the PMM processes and procedures.
</li><li>Ensuring Functional compliance for awarded contracts in the areas of:
<ul><li>Performance
</li><li>Guarantees
</li><li>Invoicing and payment
</li><li>Change management
</li><li>Claims
</li><li>Preliminary and final handover
</li><li>Defects and warranty
</li><li>Close-out
</li></ul></li><li>Maintaining functional responsibility for contract administrators assigned to Clusters and Business units.
</li><li>Assessing the capability of the Client&rsquo;s existing contracts staff and recommending appropriate roles and responsibilities.
</li><li>Prepare the Contracts Management Section knowledge transfer program, which includes comprehensive on-the-job learning.
</li><li>Review change requests and claims and recommend them for approval.
</li><li>Supporting other departments with contracts formation and management services (i.e. templates for consultants&rsquo; services contracts, General Engineering Services contracts, etc.).
</li><li>NWC&rsquo;s consolidated list of approved contractors, consultants and suppliers.
</li><li>Support NWC in reviewing the commercial part of the bid packages.
</li><li>Monitor the adherence of contracts to the government and client&rsquo;s contractual and procurement regulations.
</li><li>Ensure proper implementation of project close-out processes and procedures according to PMM.
</li><li>Review project suspension and withdrawal requests and recommend for approval.
</li><li>Informs themselves of the relevant quality, environmental, safety, and occupational health policies, as well as manuals and procedures within Hill International, and ensures continued compliance with these requirements while employed by Hill.
</li><li>Perform other duties as assigned by the line manager/supervisor.</li></ul></div>
<br><div><ul><li>Bachelor&rsquo;s in engineering from an accredited university.
</li><li>Minimum 20 years&rsquo; experience in contract management, including overall responsibility for contract management on large-scale projects.
</li><li>Experience with the Kingdom of Saudi Arabia procurement law.
</li><li>Direct experience in managing workload distribution, execution of work and personnel management. Formation and administration of (sub) contracts: pre-qualification, compilation of bid requests, receipt of bids, bid evaluation, award, monitoring contractor performance, back charges, resolution of claims and disputes. Technical and administrative knowledge of engineering/construction industry contracting practices, government and commercial procurement regulations and practices, policies, procedures and work practices.
</li><li>Demonstrated experience in pricing, contract law, contract drafting, administration and negotiation of change orders, effective correspondence, planning and scheduling.
</li><li>Thorough knowledge of prime contracts management administration as well as (sub) contract formation and administration, execution office and field procedures and documents relating to a multi-discipline construction project.
</li><li>Excellent verbal and written communication skills in both Arabic and English.
</li><li>Preferable Experience of working in KSA.</li></ul></div>
<br><div><div>Hill International, with more than 4,300+ professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest program management firms in the world. For more information on Hill, please visit our website at www.hillintl.com .<br>
</div><div></div><br>
<div>Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.<br>
</div><div></div><br>
<div>Hill is a GISI Consulting Group company, part of the Global Infrastructure Solutions, Inc. (GISI) family of companies. Learn more about GISI Consulting Group at www.gisiconsulting.com .<br>
</div><div></div><br>
<p><b>Hill International is an Equal Opportunity Employer/Veteran/Disabled
</b><br>
<br>
Note : <i>This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.</i></p></div>

Contracts Management Department Manager (HQ)

Takamol Holding

<div>
 <ul>
  <li>
   Leading end-to-end bid and business development activities, from opportunity identification and pipeline development to proposal submission and client engagement.
  </li>
  <li>
   Driving the preparation of high-quality, competitive bids through cross-functional coordination, ensuring alignment across technical, financial, and commercial aspects.
  </li>
  <li>
   Developing strong financial proposals including pricing strategies, ROI projections, and commercially viable models that meet client expectations.
  </li>
  <li>
   Designing and delivering impactful pitch presentations tailored for executive stakeholders, translating complex solutions into clear and persuasive narratives.
  </li>
  <li>
   Building and managing strategic relationships with clients, partners, and government entities, while ensuring alignment and trust throughout the engagement lifecycle.
  </li>
  <li>
   Supporting post-submission activities including client communication, clarifications, and negotiation, while continuously improving bid performance and win rates.
  </li>
 </ul>
 <p>
 </p>
</div>


Senior Manager Business Operations

International Gas Services Est

<p>We are looking to recruit Project Sales Executive with the following skills &amp; qualifications:</p><ul><li>Regional Experience: Minimum of 2 years of hands-on sales experience within the KSA market.</li><li>Technical Expertise: A strong technical background preferably in the gas field is essential to effectively communicate our value proposition.</li><li>Tender Management: Proven ability to monitor tenders, prepare competitive offers, and follow up on bid submissions.</li><li>Mobility: Must possess a valid KSA driving license.</li></ul><p>Work Location: In person</p>

Project Sales Executive

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