bilingual administrative assistant

Diversity Counseling, LLC

<p><b>Job Title: Administrative Assistant (Bilingual &ndash; Spanish Required, Full-Time Only)</b></p><p><b>Job Overview</b><br/>We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a key role in supporting daily operations and ensuring the office runs efficiently and smoothly.</p><p><b>Key Responsibilities</b></p><ul><li>Perform general clerical duties including filing, typing, copying, and scanning</li><li>Answer phones, schedule appointments, and greet clients/visitors in a professional manner</li><li>Manage incoming and outgoing correspondence</li><li>Maintain office supplies and coordinate equipment needs</li><li>Enter data and prepare documents using various software programs</li><li>Provide administrative support to staff as needed</li></ul><p><b>Qualifications</b></p><ul><li>Proficient in Google office suite ( Sheets, Docs, Forms)</li><li>Comfortable creating and editing documents in Microsoft Word and Google Docs</li><li>Experience using Adobe (PDF editing, forms, etc.)</li><li>Prior administrative or office experience required.</li><li>Strong organizational and multitasking skills</li><li>Familiarity with front desk operations</li></ul><p><b>Language Requirement</b></p><ul><li>Must be fluent in Spanish (speaking, reading, and writing required) Please do not apply if you are not completely fluent in Spanish you will not be considered for the position.</li></ul><p><b>Additional Requirements</b></p><ul><li>Excellent communication skills</li><li>Professional demeanor and strong attention to detail</li></ul><p><b>Important Notes</b></p><ul><li><b>Full-time applicants only &mdash; part-time availability will not be considered</b></li><li><b>Serious inquiries only</b></li></ul><p>Job Types: Part-time, Contract</p><p>Pay: $20.00 - $23.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li></ul><p>People with a criminal record are encouraged to apply</p><p>Experience:</p><ul><li>Google Docs: 4 years (Required)</li><li>Front desk: 3 years (Required)</li><li>Microsoft Word: 4 years (Required)</li></ul><p>Language:</p><ul><li>Spanish and english fluently (Required)</li></ul><p>Work Location: In person</p>

Bilingual Administrative Assistant

Roth Industries, LLC

<div></div><div><div><b>Now Hiring! Bilingual Administrative Assistant</b></div><div><b>
Location</b>: Colorado Springs, CO <b>(On-Site)</b></div><div><b>
Full-Time
</b><br>
<b>Compensation: </b>$45,000 - $54,000</div><div></div><div><b><br>
Join a National Leader in Fresh Prepared Foods</b></div><div>
Headquartered in north Colorado Springs, Roth Industries is a diversified prepared foods company specializing in manufacturing, distributing, marketing, and selling freshly prepared foods.</div><div></div><div><br>
We proudly distribute our own brands in more than 8,000 stores nationwide through the country&rsquo;s largest retailers and supermarket chains. We also partner with grocers, restaurants, CPG start-ups, and established brands to provide private-label and co-packed solutions.</div><div></div><div><b><br>
The Opportunity</b></div><div>
The <b>Administrative Assistant</b> provides high-level administrative and operational support to C-suite. This role is responsible for <b>managing schedules, coordinating communications, and supporting day-to-day administrative functions</b> to ensure efficient executive operations.</div><div></div><div><br>
The position requires strong organizational skills, attention to detail, and the ability to <b>manage multiple priorities in a fast-paced work environment</b>. The Administrative Assistant works closely with cross-functional teams, including sales, operations, procurement, and finance, to facilitate effective communication and coordination.</div><div></div><div><b><br>
What You&rsquo;ll Lead</b></div><div>
Executive Support</div><ul><li>
Manage complex calendars for C-suite, including scheduling meetings, prioritizing appointments, and resolving scheduling conflicts.</li><li>
Coordinate internal and external meetings, including preparing agendas, materials, and follow-up action items.</li><li>
Screen and prioritize incoming communications, including emails, phone calls, and requests for meetings.</li><li>
Draft, edit, and format professional correspondence, reports, and presentations on behalf of executives.</li></ul><div>
Administrative Coordination</div><ul><li>
Organize and maintain files, records, and documentation, ensuring accuracy and confidentiality.</li><li>
Coordinate travel arrangements, including flights, accommodation, and itineraries.</li><li>
Process expense reports and maintain supporting documentation in accordance with company policies.</li><li>
Support planning and logistics for meetings, events, and company initiatives.</li></ul><div>
Operations Support</div><ul><li>
Assist in coordinating communication between executive leadership and operational teams, including warehouse, production, and procurement.</li><li>
Track key action items, deadlines, and follow-ups to support operational execution.</li><li>
Prepare basic reports, summaries, and data tracking documents as requested.</li></ul><div>
Communication &amp; Cross-Functional Support</div><ul><li>
Serve as a primary point of contact for executives, candidates, employees, and internal/external stakeholders, ensuring clear, timely, and professional communication.</li><li>
Facilitate coordination across departments to support alignment and execution of priorities, respond to candidate inquiries regarding the application and interview process, and assist employees with routine questions by directing them to appropriate resources.</li><li>
Maintain a high level of professionalism and discretion when handling sensitive information.</li></ul><div><b>
What We&rsquo;re Looking For</b></div><div>
Education:</div><ul><li>
High school diploma or equivalent <b>required</b></li><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or related field preferred</li></ul><div>
Experience:</div><ul><li><b>
2&ndash;5 years</b> of administrative or executive support experience</li><li><b>
Bilingual</b> in English and Spanish required, with the ability to communicate effectively</li></ul><ul><li>
Experience <b>supporting senior leadership</b> (CEO, EVP, or similar level) preferred</li><li>
Experience in a Consumer-Packaged Goods (CPG), food manufacturing, or operations-driven environment is a plus</li></ul><p></p><p><br>
Technical Skills:</p><ul><li>
Proficiency in <b>Microsoft Office Suite</b> (Outlook, Word, Excel, PowerPoint)</li><li>
Experience with <b>calendar management</b> and scheduling tools</li><li>
Strong organizational and time management skills</li><li>
Excellent written and verbal communication skills</li></ul><div></div><div><b><br>
Work Environment</b></div><div>
This position operates in an office environment within a Consumer Packaged Goods (CPG), food manufacturing organization, with occasional interaction in warehouse or production settings. The role may require coordination across multiple departments and adapting to changing priorities in a fast-paced environment.</div><div></div><div><b><br>
Physical Requirements</b></div><div>
This role requires the ability to sit for extended periods, use a computer and phone, and communicate effectively with team members and stakeholders. Occasional standing, walking, or light lifting (up to 15&ndash;20 pounds) may be required.</div><div></div><div><b><br>
Why Roth Industries?</b></div><ul><li>
Executive-level impact.</li><li>
National distribution footprint.</li><li>
Growth-focused, entrepreneurial environment.</li><li>
Opportunity to build and transform quality culture company-wide.</li><li>
Health insurance.</li><li>
Paid time off.</li></ul><div>
If you are a strategic quality leader passionate about regulatory excellence, operational performance, and building a best-in-class quality culture &mdash; we want to hear from you.</div><div><br>
</div><div>Apply today and help shape the future of fresh prepared foods at Roth Industries.</div></div>

Special Education Research, Advocacy & Consulting

<p><b>About Special Education Research, Advocacy &amp; Consulting LLC (SERAC):</b></p><p>SERAC provides high-quality, evidence-based information, advocacy, and consulting services to families of individuals with special needs. We collaborate with financial management service (FMS) companies, regional centers and community businesses that serve individuals with developmental disabilities across California.</p><p>As a Bilingual Administrative Assistant at SERAC, you will work closely with Dr. Lee, a special education consultant and former autism researcher. Dr. Lee has extensive experience mentoring professionals and students in the field, providing a unique opportunity for growth and learning.</p><p><b>Position Overview </b></p><p>We are currently seeking a highly organized and professional Bilingual Administrative Assistant (Korean-English) to support day-to-day operations and client coordination.</p><p>This role requires <b>professional-level fluency in both written and spoken Korean and English</b>. The position involves regular communication with external agencies, accurate documentation, and consistent follow-up on behalf of our clients.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Interpretation and Translation: </b>Provide professional Korean-English and English-Korean interpretation during meetings, translate emails, documents and media materials</li><li><b>Client Communication:</b> Regularly communicate with FMS companies, regional centers and community businesses to ensure our clients' needs are met</li><li><b>Documentation:</b> Document client requests and needs, report to the supervisor, and follow up with clients as necessary</li><li><b>Record Keeping:</b> Maintain organized records of contacts, project statuses and payments</li><li><b>General Administrative Support:</b> Assist with various tasks as needed to ensure smooth operations</li></ul><p><b>Qualifications:</b></p><ul><li>Written and spoken fluency (professional level) in both English and Korean</li><li>Strong communication and phone skills</li><li>Excellent analytical skills with keen attention to detail</li><li>Proficiency in Microsoft Office Suite (e.g., Word, Excel, PowerPoint)</li><li>Persistence and proactiveness in following up with contacts</li><li>Ability to protect and manage client data with care</li><li>Professionalism and maturity in all interactions</li><li>High school diploma or equivalent</li></ul><p><b>Benefits:</b></p><ul><li>Paid sick time</li><li>Paid training</li><li>Remote position with occasional in-person opportunities if mutually agreed upon</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Passion to support culturally diverse families of individuals with special needs</li></ul><p><b>How to Apply:</b></p><p>To be considered for the Administrative Assistant position at SERAC, please submit the following materials:</p><ul><li><b>Resume/CV</b>: Provide a summary of your professional experience, education, skills, and qualifications relevant to this role.</li><li><b>Cover Letter</b>: In your cover letter, please explain your interest in the position, how your experience aligns with the job requirements, and why you believe you would be a good fit for our team.</li><li><b>Unofficial Transcript (if applicable)</b>: If you are currently a college student, please include an unofficial transcript with your application.</li></ul><p><b>Submission Instructions:</b></p><ul><li>Please send all application materials in PDF format.</li><li>Email your application to agreene@serac.consulting with the subject line &quot;Bilingual Administrative Assistant Application - [Your Full Name].&quot;</li><li>Applications will be reviewed on a rolling basis, so we encourage you to apply early.</li></ul><p>We look forward to reviewing your application!</p><p>Job Type: Part-time</p><p>Pay: $19.00 - $21.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Remote</p>

Bilingual Administrative Assistant (English/Korean) (Remote)

LifeWorks Austin

<div><p><b>LifeWorks</b> of <b>Austin, TX</b> is looking for a part-time (20 hrs.) <b>Administrative Assistant</b> to join our <b>Support</b> team! The Administrative Assistant supports both the agency and various programs by managing the client flow. This is achieved by use of multiple means of communication to connect with staff and clients which may include hard/softphones, email, instant messaging, and video conferencing. The role supports departmental management and staff with administrative and program support functions. There are two schedules being offered for this position. <b>Monday-Thursday, 10:00am-3:00pm</b> for a total of 20 hours per week. Or <b>Monday-Thursday 4:30pm-8:30pm</b> as well as <b>Friday's 1:00pm-5:00pm</b> for a total of 20 hours per week.</p>
<p>
This <b>part-time, non-exempt</b> position earns a competitive rate of $22.00/hr. Benefits are also included, which consist of 24 PTO days per year (accrued); 11 paid holidays per year; a premium-free employee medical plan with $100 per month HSA contribution (plus other affordable employee or family medical, dental, and vision options!); a retirement savings plan with 50% match on the first 6% of contributions, and much more!</p>
<p><b>
RESPONSIBILITIES</b></p>
<ul>
<li>Manages Agency&rsquo;s front office traffic by greeting and assisting incoming visitors and callers and delivering consistent high quality customer service.</li>
<li>Answers and assesses incoming calls for crisis and/or program service requests to route appropriately.</li>
<li>Assesses for escalated or crisis situations and follows protocol to alert proper response staff; maintains composure in heightened situations.</li>
<li>Verifies and creates data base records utilizing CRM.</li>
<li>Maintains check-in and check-out process for clients, visitors, and vendors.</li>
<li>Performs daily data entry into external state database to maintain compliance with program contract requirements.</li>
<li>Processes client payments by receiving and posting payments to the appropriate client records and creating transactions in the database.</li>
<li>Maintains and archives digital and hardcopy client service files.</li>
<li>Sorts and distributes all incoming LifeWorks mail on a daily basis.</li>
<li>Reviews and confirms end of shift payment transactions to complete cash daily transmittals.</li>
<li>Follows open and closing procedures as scheduled.</li>
<li>Attends weekly shift check-in meetings and incorporate updates to shift process.</li>
<li>Maintains upkeep of office supplies.</li>
<li>Maintains and restocks common break areas, lobby area, file rooms, and conference rooms.</li>
<li>Troubleshoots issues with copiers, scanners, and postage meters.</li>
</ul>
<p><b>QUALIFICATIONS</b></p>
<ul>
<li>Requires a high school diploma or equivalent;</li>
<li>Requires 2 years of related administrative experience; or</li>
<li>Equivalent combination of education and experience.</li>
<li>Proficient in Microsoft Office including Excel, Word, Outlook, Teams, and D365.</li>
<li>Bilingual in English and Spanish.</li>
</ul>
<p><b>ABOUT LIFEWORKS</b><br>
With more than 50 years of experience working with youth experiencing homelessness, youth aging out of foster care, young adults, and young parents, LifeWorks is committed to solving youth homelessness through housing, mental health, education, and workforce services. Our vision is a Central Texas where every young person has a place to call home, a sense of belonging, and the support to pursue a life they love.</p>
<p>
We provide a full range of support services for vulnerable youth, ensuring that every young person has access to a safe home, the chance to heal, and opportunities to learn and work. Through innovative problem-solving, shared accountability, and evidence-based solutions, we are relentless in achieving real, sustainable, and measurable results for the clients we serve.</p>
<p>
A career at LifeWorks offers opportunities to grow professionally while making an immediate, lasting impact on the lives of youth and families in our community. Join us in building a future where every young person has the stability and support to thrive.</p></div>

Bilingual Administrative Assistant (Part Time)

Miami Hematology and Oncology

<p>We are seeking a proactive, trustworthy, and professional Administrative assistant to join our busy Hematology/Oncology private practice team. The ideal candidate should have experience working in a doctor&rsquo;s office.</p><p>The successful candidate is organized, dependable, able to work independently, and thrives in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Answer telephones and greet patients professionally</li><li>Handle patient concerns and complaints with care and professionalism</li><li>Maintain office inventory and order supplies as needed</li><li>Supervise and support office staff</li><li>Run reports and assist with administrative duties</li><li>Follow company policies and procedures</li><li>Respond promptly to patient and office needs</li><li>Recommend and maintain efficient office processes</li><li>Support daily office operations and maintenance</li><li>Work collaboratively as part of a team</li></ul><p>Qualifications:</p><ul><li>Must be bilingual (English/Spanish)</li><li>Excellent communication and customer service skills</li><li>Experience in a medical office required</li><li>Oncology/Hematology or outpatient private practice experience preferred</li><li>Strong organizational and multitasking skills</li><li>Ability to work independently in a fast-paced environment</li></ul><p>Schedule:</p><ul><li>Full-Time</li><li>Monday&ndash;Friday</li><li>9:00 AM &ndash; 5:00 PM</li></ul><p>Job Type: Full-time</p><p>Pay: $17.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Shift:</p><ul><li>8 hour shift</li></ul><p>Experience:</p><ul><li>Customer service: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li><li>Spanish (Preferred)</li></ul><p>Work Location: In person</p>

Bilingual Administrative Assistant in Oncology office

Fettig.jobs

<p>Fettig Jobs is a well-known and respected family-owned staffing agency serving West Michigan with four locations. Ideal candidates for this role are driven to meet customer and associate needs, are team oriented and fun to be around.</p><p>As a member of our Front Desk / Administrative team, you must be truly passionate about working with and helping people. This position requires someone who can multitask, maintain a high attention to detail, be friendly and outgoing, as well as speak fluently in both English and Spanish.</p><p>In our office, you&rsquo;ll find a team-orientated environment, focused on open communication and growth for each team member. Plus, we offer competitive pay and benefits.</p><p><b>Administrative Assistant &amp; Receptionist Essential Duties and Responsibilities:</b></p><ul><li>Answer multiple phone calls and transfer based on need</li><li>Respond to text communication/schedule interviews</li><li>Welcome and assist guests during their visit, focusing on providing the best customer service</li><li>Keep front lobby and office neat and presentable</li><li>Set up online employee paperwork for associates</li><li>Stock paperwork and create employee packets</li><li>Maintain accurate records for associates</li><li>Create interview schedules and documents for internal use</li><li>Perform drug screens &amp; background checks</li><li>Lead various trainings/orientations to associates</li><li>Scan and process paperwork</li><li>Upload documentation to personnel files in database</li><li>Complete employment verifications</li><li>Check voicemails</li></ul><p><b>Requirements of Administrative Assistant &amp; Receptionist:</b></p><ul><li>1-2 years experience in a similar role</li><li>High level of customer service and professionalism</li><li>Attention to detail</li><li>Hardworking and reliable</li><li>Multitasking and time-management skills</li><li>Fun and positive attitude</li><li>Strong communicator &ndash; written and verbal</li><li>Comfortable using a computer and various software</li><li>Bilingual in Spanish &amp; English</li><li>In office work (not remote)</li></ul><p><b>Benefits for Administrative Assistant &amp; Receptionist:</b></p><ul><li>Paid vacation, sick time and holidays</li><li>Health, dental, vision, ST/LT disability and life insurance</li><li>Health savings account</li><li>401K with company match</li><li>Annual company performance bonus</li><li>Regular team building events</li></ul><p><b>Location:</b> Grand Rapids Office located at 265 Leonard St. NW.</p><p><b>Pay:</b> $19-20/hr.</p><p><b>Bilingual:</b> English and Spanish</p><p>Pay: $19.00 - $20.00 per hour</p><p>Expected hours: 40.0 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Bilingual Receptionist / Administrative Assistant

Lux Awnings

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Bilingual Administrative Assistant to join our team full-time at our vibrant Miami office. This energetic role is perfect for a proactive individual who thrives in a fast-paced environment, excels at multitasking, and is fluent in both English and Spanish. As a key support figure within our organization, you will manage daily administrative operations, facilitate effective communication, and ensure the smooth functioning of our office. Your positive attitude, excellent organizational skills, and ability to handle diverse responsibilities will be instrumental in helping us deliver exceptional service and operational excellence.</p><p><b>Duties</b></p><ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing calls with professionalism and courtesy using multi-line phone systems.</li><li>Manage incoming correspondence, emails, and inquiries in both English and Spanish, ensuring timely responses and follow-up.</li><li>Maintain organized filing systems&mdash;both physical and digital&mdash;using tools like Google Workspace and Microsoft Office&mdash;to ensure quick retrieval of documents.</li><li>Perform data entry and bookkeeping tasks utilizing QuickBooks to support financial record-keeping and invoicing processes.</li><li>Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently.</li><li>Support office management activities including supply inventory, order placement, and maintaining a clean, welcoming workspace.</li><li>Handle clerical duties such as proofreading documents, preparing reports, and managing mail distribution with accuracy and attention to detail.</li><li>Provide excellent customer support by addressing client needs promptly while demonstrating strong phone etiquette and professionalism.</li><li>Support personal assistant tasks as needed, including travel arrangements or special project coordination.</li></ul><p><b>Qualifications</b></p><ul><li>Fluent in both English and Spanish with exceptional verbal and written communication skills in both languages.</li><li>Proven experience in office administration or clerical roles with a strong understanding of office management practices.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and familiarity with data entry tools.</li><li>Experience using QuickBooks for bookkeeping or financial tasks is highly desirable.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Excellent phone etiquette with experience managing multi-line phone systems confidently.</li><li>Demonstrated computer literacy with quick typing skills and attention to detail for proofreading documents.</li><li>Prior experience supporting customer service functions or providing administrative assistance preferred.</li><li>Knowledge of filing systems, calendar management, time management techniques, and office supply procedures is essential. Join us to be part of a lively team where your skills make an immediate impact! We value energetic professionals who are eager to contribute their talents in a collaborative environment dedicated to excellence in service delivery.</li></ul><p>Pay: $24.33 - $35.00 per hour</p><p>Work Location: In person</p>

Bilingual Administrative Assistant (English & Spanish) – Full-Time (On-Site Miami)

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Bilingual Administrative Assistant

Bilingual Administrative Assistant

Bilingual Administrative Assistant (English/Korean) (Remote)

Bilingual Administrative Assistant (Part Time)

Bilingual Administrative Assistant in Oncology office

Bilingual Receptionist / Administrative Assistant

Bilingual Administrative Assistant (English & Spanish) – Full-Time (On-Site Miami)