bilingual administrative assistant

Xavier Law Firm

About Us: Xavier Law Firm is a dynamic bilingual law firm committed to providing exceptional legal services to our diverse clientele. We pride ourselves on our commitment to excellence, professionalism, and our dedication to delivering top-notch legal solutions.Job Summary: We are seeking a highly organized, proactive, and detail-oriented bilingual individual to serve as the Personal Assistant to the Managing Attorney. This is a fast-paced, high-responsibility role that requires exceptional organizational skills, professionalism, and the ability to anticipate needs while managing multiple priorities.The Personal Assistant will work directly with the Managing Attorney to coordinate daily operations, maintain an organized calendar, manage court deadlines, schedule client consultations, coordinate travel arrangements, oversee administrative tasks, and help ensure the firm operates efficiently. The ideal candidate is dependable, resourceful, maintains strict confidentiality, and thrives in a fast-moving legal environment.Duties:<ul><li>Manage the Managing Attorney's calendar, including court appearances, hearings, trials, mediations, meetings, deadlines, and appointments.</li><li>Coordinate and schedule client consultations, retainer signings, and follow-up appointments.</li><li>Prepare and organize daily schedules and ensure the Managing Attorney is prepared for upcoming meetings and court appearances.</li><li>Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.</li><li>Monitor important legal deadlines and ensure calendar accuracy.</li><li>Assist with preparing, filing, and organizing legal documents with courts and government agencies.</li><li>Coordinate with attorneys, staff, clients, courts, and outside vendors.</li><li>Screen calls, emails, and correspondence, responding when appropriate or routing matters to the appropriate team member.</li><li>Track retainers, client onboarding tasks, and ensure new matters are opened promptly.</li><li>Assist with administrative projects and special assignments as directed by the Managing Attorney.</li><li>Run occasional business-related errands, including trips to the courthouse, post office, bank, or other local destinations.</li><li>Maintain confidential records and handle sensitive information with discretion.</li><li>Help improve workflows and keep the Managing Attorney organized and on schedule.</li><li>Perform general administrative duties, including filing, scanning, mailing, and document management.</li></ul>Qualifications:<ul><li>Bilingual proficiency in English and Spanish is required.</li><li>Professional, polished, and dependable demeanor.</li><li>Exceptional organizational and time-management skills.</li><li>Strong ability to prioritize tasks and adapt to changing priorities.</li><li>Excellent written and verbal communication skills.</li><li>Outstanding attention to detail and accuracy.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Strong computer skills, including Microsoft Office (Word, Excel, Outlook) and the ability to quickly learn legal software.</li><li>Experience managing calendars and coordinating schedules is strongly preferred.</li><li>Previous experience as an executive assistant, personal assistant, legal assistant, or administrative assistant is preferred but not required.</li><li>Ability to work independently with minimal supervision while also collaborating effectively with the team.</li><li>Valid driver's license and access to a reliable vehicle.</li></ul>Education &amp; Experience:<ul><li>High school diploma or equivalent required.</li><li>Associate's or bachelor's degree is a plus.</li><li>Prior law firm or legal experience is preferred but not required.</li><li>Experience supporting executives or managing complex schedules is highly desirable.</li></ul>This is an excellent opportunity for someone who enjoys being the right hand to a busy executive, takes pride in staying organized, and excels in a fast-paced professional environment. If you are proactive, dependable, and enjoy solving problems before they arise, we encourage you to apply.Pay: $10.00 - $13.00 per hourBenefits:<ul><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Personal assistant: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish and English fluenty (Required)</li></ul>Ability to Commute:<ul><li>Spring, TX 77380 (Required)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Personal Assistant (Bilingual Spanish)

Go Ready Solar

Job OverviewWe are seeking an entry level bilingual, dedicated and organized Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support, ensuring smooth office operations, and delivering exceptional customer service. This role requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. The schedule will be as follows: 10:00 AM-2:00 PM.Duties<ul><li>Answer and manage incoming phone calls with professionalism and courtesy, demonstrating excellent phone etiquette.</li><li>Perform data entry tasks accurately and efficiently, maintaining up-to-date records.</li><li>Provide customer support by addressing inquiries and resolving issues promptly.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings for team members.</li><li>Conduct proofreading of documents to ensure accuracy and clarity before distribution.</li><li>Collaborate with team members to maintain an organized office environment, ensuring all supplies are stocked and readily available.</li><li>Act as a personal assistant to executives or managers when required, handling various administrative tasks.</li></ul>Experience<ul><li>Entry-Level role</li><li>Bilingual candidates are highly encouraged to apply, as this skill will enhance communication with diverse clients.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li></ul>If you possess these skills and are eager to contribute to our team's success, we invite you to apply for the Office Assistant position today!Job Type: Full-timePay: $16.00 - $18.00 per hourApplication Question(s):<ul><li>What is the best phone number to reach you at?</li><li>Do you speak both english and spanish?</li></ul>Ability to Commute:<ul><li>McAllen, TX 78501 (Required)</li></ul>Work Location: In person

Part-Time Office Admin Assistant | English & Spanish Required

Decoral System USA

Job OverviewWe are seeking a highly organized and bilingual Administrative Assistant fluent in both English and Spanish to join our dynamic team. This role is essential in supporting daily office operations, managing communication channels, and ensuring smooth administrative workflows. The ideal candidate will possess excellent computer skills, strong organizational abilities, and a professional demeanor to handle a variety of clerical and customer service tasks including samples preparation. This paid position offers an opportunity to contribute to a collaborative environment while developing valuable office management experience.ResponsibilitiesProvide comprehensive front desk support, greeting visitors and managing incoming inquiries with professionalism and courtesy Operate multi-line phone systems efficiently, directing calls and taking accurate messages Manage calendar appointments, meetings, and scheduling for team members Handle data entry tasks with precision, maintaining accurate records in various systems including Microsoft Office applications Organize and maintain filing systems, ensuring confidentiality of sensitive information at all times Support customer service efforts by responding promptly to client inquiries via phone or email and assisting with their color matching needs Perform general clerical duties Coordinate office management activities to ensure smooth daily operations and timely completion of tasks Provide personal assistant support as needed, including task prioritization and time managementSkillsFluent in both English and Spanish with excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy across various platforms Strong organizational skills with the ability to multitask effectively in a fast-paced environment Exceptional phone etiquette and customer service skills for engaging with clients professionally Ability to handle confidential information discreetly and responsibly Excellent typing speed with high accuracy; capable of data entry and proofreading tasks efficiently Previous office or clerical experience demonstrating familiarity with administrative procedures Strong time management skills to prioritize tasks effectively and meet deadlines Experience in office management or personal assistant roles is advantageousThis position is an excellent opportunity for motivated individuals seeking to develop their administrative expertise within a supportive professional environment. We welcome applicants committed to delivering outstanding service while maintaining high standards of organization and confidentiality.Pay: $22.00 - $24.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Admin Assistant - Fluent English Spanish Required

HOPE Qatar Centre for Persons with Disabilities

Company DescriptionEstablished in 2005, HOPE Qatar is a leading provider of meaningful and affordable educational and therapeutic services to persons with disabilities in Qatar. HOPE Qatar is dedicated to offering the highest quality of services to its clients, ensuring impactful results in the lives of the children and youth under its care.Role DescriptionThis is a full-time, on-site role for a Male/Female Admin Assistant, located in Doha, Qatar.The Admin Assistant is responsible for supporting the efficient day-to-day operations of the Centre by managing administrative processes, preparing official correspondence, maintaining records, coordinating with internal departments and external stakeholders, and ensuring smooth office operations. The ideal candidate is a bilingual professional with strong organizational and communication skills, preferably with experience in an educational or rehabilitation setting for special needs, who can contribute to maintaining a professional and well-organized work environment while supporting the Centre's mission of providing quality services to persons with disabilities.Qualifications<ul><li>Bachelor's degree in Business Administration, Public Administration, Educational Administration, or a related field.</li><li>A Master's degree in Administration or a related discipline is preferred.</li><li>Minimum 3 years of administrative experience, preferably in an educational institution, school, or training centre.</li><li>Fluent in Arabic and English (spoken and written).</li><li>Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication, organizational, and interpersonal skills.</li><li>Ability to multitask and work independently.</li></ul>Job Types: Full-time, ContractApplication Question(s):<ul><li>Have you handled a special education Centre before?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>special education: 3 years (Required)</li></ul>Language:<ul><li>English and Arabic (Required)</li></ul>Work Location: In person

Male/Female Admin Assistant – Bilingual (Arabic & English)

Dr. Jose Ruben Ramirez Family Dentistry

We are looking to hire a personable dental assistant to mainly support the office's front desk duties such as patient appointment scheduling, insurance billing, and other general office obligations such as answering telephones, photocopying, filing, and faxing.The schedule for the position is as follows: Monday, Wednesday, and Friday from 10AM-7PM. Every other Saturday from 9AM-2PM.Front Desk Assistant Responsibilities:<ul><li>Greeting and welcoming patients to the practice.</li><li>Walking patients back to be seated in patient rooms.</li><li>Help manage appointment book with scheduling, rescheduling, confirming, or canceling appointments as needed.</li><li>Call insurances in order to bill for patient treatments completed, check patient eligibility, and routine status checks on preauthorizations.</li><li>Call patients periodically for check ups and follow ups.</li><li>Answer phones.</li></ul>Front Desk Assistant Requirements:<ul><li>High school diploma or GED.</li><li>Proven experience working in a dental office is required.</li><li>Experience in dental practice management software (OpenDental) is a plus.</li><li>Working knowledge of general administrative practices.</li><li>Good telephone etiquette.</li><li>Exceptional organizational skills.</li><li>Excellent customer service skills.</li><li>Bilingual is Spanish and English is required.</li></ul>Job Type: Part-timePay: $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Paid time off</li></ul>Work Location: In person

Bilingual Part-time Front Desk/Dental Assistant

Gastroenterology and Hepatoloy Associates

2 years + experienceMust be bilingual: English / Spanish a mustExperience with EHR (preferably Eclinicalworks)Candidate will be responsible in taking patient's vitals, assisting the doctor in the exam rooms, calling prescriptions to the pharmacy, getting authorizations for medications. Scheduling radiology test, infusion therapy and laboratory test.Answer telephones and schedule appointments.Must be able to work some nights. Positive attitude attitude and work well with others.Benefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Administrative Duties:<ul><li>Scheduling</li><li>Answering phones</li></ul>Supervisor:<ul><li>Registered Nurse</li></ul>Travel Between Offices:<ul><li>Never</li></ul>Shift Length:<ul><li>8 hours</li><li>10 hours</li></ul>This Job Is Ideal for Someone Who Is:<ul><li>Dependable -- more reliable than spontaneous</li><li>People-oriented -- enjoys interacting with people and working on group projects</li><li>Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction</li><li>Detail-oriented -- would rather focus on the details of work than the bigger picture</li><li>Achievement-oriented -- enjoys taking on challenges, even if they might fail</li><li>Autonomous/Independent -- enjoys working with little direction</li><li>High stress tolerance -- thrives in a high-pressure environment</li></ul>Job Type: Full-timeBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>EMR systems: 2 years (Required)</li><li>medical assistant: 2 years (Required)</li><li>medical terminology: 2 years (Required)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Medical Assistant (bilingual)

Mission Neighborhood Health Center

The Mission Neighborhood Health Center (MNHC) is a non-profit, multi-site community health organization offering comprehensive health services in the Mission and Excelsior Districts of San Francisco. The center offers primary health care services, adult medicine, pediatrics, family planning, OB/GYN, HIV and homeless services. We advocate for health equity and deliver innovative, high-quality services responsive to the neighborhoods and diverse communities we serve.We are currently looking for qualified candidates for our Dental Assistant / Registered Dental Assistant role. Please note: This role requires applicants to be bilingual in English and Spanish. This position reports to the Dental Office Manager and is a regular, full-time, non-exempt role with an hourly range of $30.53 to $35.13, depending on experience and licensure, with full benefits.Primary Objective:The Dental Assistant or Registered Dental Assistant will be responsible for providing quality care and services to patients by assisting dentists and other staff in a variety of patient care, office, and laboratory duties. The Dental Assistant or Registered Dental Assistant is expected to contribute to the efficiency and productivity of patient flow through timely accurate, and professional preparation of patients and patient information.Essential Functions/Responsibilities:<ul><li>Prepare and maintain dental instruments, materials, and equipment.</li><li>Collect and record patient health histories (dental and medical) and record information for dentist's reference prior to examination.</li><li>Help patients feel comfortable before, during and after dental treatment.</li><li>Take and process x-rays.</li><li>Assist dentist chair-side by organizing and preparing instruments for dentist's use and assisting as needed during procedures.</li><li>Advise patients in oral hygiene and dental care.</li><li>Follow through with post-visit duties.</li><li>Backup the Front Desk staff, provide relief and support, and perform office duties as requested.</li><li>Interact positively with a diverse, sometimes difficult, and demanding patient population.</li><li>Provide service in a manner that is appropriate for the patient's age; demonstrate knowledge and skills necessary to meet the patient's physical, psychosocial, educational and safety needs.</li><li>Demonstrate commitment to the mission of the organization in promoting dental health.</li><li>Maintain patient records and related administrative documentation.</li><li>Utilize the requisite tools, systems, technology, and equipment in the collection of patient data, records management, and collections.</li><li>Demonstrate knowledge of dentistry procedures, clinic infection control procedures, cleaning and sterilization of instruments, tray setup and materials.</li><li>Other duties as assigned.</li></ul>MINIMUM QUALIFICATIONS<ul><li>High School diploma or equivalent.</li><li>Completion of Dental Assistant program/license.</li><li>1 year of experience working as a dental assistant</li><li>Bilingual in English and Spanish.</li><li>Valid California Dental X-Ray license.</li><li>Demonstrated experience in dental assisting practices, protocols, and industry best practices.</li></ul>PREFERRED QUALIFICATIONS<ul><li>Registered Dental Assistant Certification</li></ul>To learn more about our organization, please visit our website at www.mnhc.org. We offer a full range of benefits which includes the following:<ul><li>Medical insurance with zero out-of-pocket expense under the base plan</li><li>Dental and vision insurance at no cost to the employee</li><li>Life insurance with a free basic policy and optional voluntary plan</li><li>401(k) retirement savings plan with company contribution</li><li>Two weeks of vacation annually</li><li>40 hours of paid educational leave</li><li>12 paid holidays, birthday holiday, two floating holidays, and 12 sick days per year</li><li>Flexible spending accounts for health and dependent care expenses</li><li>Commuter benefits</li></ul>As a condition of employment, all candidates are required to meet specific immunization standards. Documentation of current immunizations, including Varicella, TDAP, COVID-19, MMR, and Hepatitis B, as well as TB test results valid within the last two (2) years must be submitted before the start date. Failure to provide this documentation may result in a delayed start or withdrawal of the job offer.Mission Neighborhood Health Center is an Equal Employment Opportunity employer committed to fostering an inclusive environment for our diverse workforce. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or other applicable legally protected characteristics. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.Pay: $30.53 - $35.13 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Pet insurance</li><li>Professional development assistance</li><li>Uniform allowance</li><li>Vision insurance</li></ul>Work Location: In person

Dental Assistant / Registered Dental Assistant (Bilingual)

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