bilingual administrative assistant

HEADWATERS

Company Overview: Headwaters is a leading supplier of bulk cannabis focused on cultivation, bulk commodity distribution, and consumer goods. Guided by the tenets of sustainable agriculture and driven by a commitment to transparency, when you see a Headwaters product, you can trust that it does right by you, the environment, and the community.Run by a group of cannabis innovators with a unique blend of business and agricultural knowledge, Headwaters is proud to be leading the Cannabis industry towards a sustainable future. At Headwaters, every decision we make&mdash;from production strategy to design&mdash;is guided by our three core values: Environmental Awareness, Community Partnership, and Personal Well-Being.At the highest level, this position is responsible for local, state and other regulatory compliance across assigned cultivation and nursery operations. The Metrc lead will work closely with the compliance department, supervisors and technicians from multiple teams to ensure standard operating procedures are being followed in cloning, planting, tagging and harvesting. Additional responsibilities include proper data management in the state&rsquo;s track and trace system. The candidate will work closely with the compliance department.Position OverviewWe&rsquo;re seeking a bilingual (English/Spanish) Administrative &amp; Compliance Assistant to support our operations. This entry-level position offers hands-on training and the opportunity to learn the full California cannabis supply chain. You&rsquo;ll report directly to our Director of Compliance, who has nearly a decade of legal experience in the cannabis industry.Key Responsibilities&middot; Support compliance tasks, recordkeeping, and documentation for operations company-wide.&middot; Assist with regulatory inspections and communications.&middot; Track cultivation, processing, and distribution data through internal and regulatory systems (training provided).&middot; Maintain confidential and sensitive information with strict discretion.&middot; Perform general administrative duties: scheduling, drafting documents, and digital file management.&middot; Collaborate with cultivation, processing, propagation, logistics, CPG and sales teams.Qualifications&middot; Bilingual English/Spanish required.&middot; Strong attention to detail and organizational skills.&middot; Proficiency with Google Workspace and Microsoft Word/Excel.&middot; Ability to learn new systems and follow structured workflows.&middot; Professional communication skills and reliability.&middot; Must pass a background check.Preferred Traits&middot; Interest in learning compliance across the California cannabis supply chain from propagation to retail sales.&middot; Positive attitude, integrity, and willingness to support varied tasks.&middot; Self-starter.Why Join Us&middot; Learn CA cannabis compliance directly from experienced legal counsel.&middot; Gain exposure to all major stages of the cannabis supply chain.&middot; Join a small, supportive team where your work truly matters.Headwaters provides equal employment opportunities for team members and candidates regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status, military status or disability in accordance with local, state and federal guidelines. We hire and promote individuals based on their qualifications for the position to be filled. We are committed to creating a diverse and inclusive workforce.Job Type: Full-timePay: From $25.00 per hourApplication Question(s):<ul><li>Salary Expectation</li></ul>Education:<ul><li>Associate (Required)</li></ul>Experience:<ul><li>Technical Support: 2 years (Required)</li><li>Data Entry: 2 years (Required)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Bilingual Administrative Compliance Assistant

Activ8 Chicago

An international automotive parts manufacturing company in the Cincinnati, Ohio area is seeking an Japanese Bilingual HR Assistant. The ideal candidate will assist with the recruitment process, handle benefits for employees, administrative roles, and more. This is a full-time and direct hire position with a comprehensive benefits package. Entry-level candidates are highly encouraged to apply.Japanese Bilingual HR Assistant Responsibilities:<ul><li>Maintain and update employee records in company databases</li><li>Create on-boarding programs and coordinate orientations for newly hired employees</li><li>Adherence to company compliance policies, guidelines, and procedures</li><li>Support the recruitment process by selecting, screening, and interviewing candidates</li><li>Assist with budgets and payroll</li><li>Create reports on HR activity</li><li>Other duties as assigned</li></ul>Japanese Bilingual HR Assistant Qualifications:<ul><li>Bachelor&rsquo;s Degree in Business, Human Resources Management, a related field, and / or equivalent experience</li><li>Excellent communication skills and ability to collaborate with other departments and colleagues</li><li>Proficiency in Microsoft Office and related programs such as Excel and PowerPoint</li><li>Fluent communication in verbal and written English</li><li>Japanese and English bilingual skills are preferred</li><li>Must be flexible and be able to work under a multicultural environment</li><li>Ability to multi-task, prioritize tasks, and adapt well to pressure</li><li>Positive with a strong attention to detail</li><li>This position includes manufacturing and warehousing work environment. While performing the duties of this job you may be required to intermittently sit, stand, walk, lift up to 20 pounds, lift in excess of 20 pounds with a lift assist, climb stairs, use hands to handle or feel parts/equipment, reach with hands and arms, stoop, kneel, crouch, bend at the waist, talk and hear. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision.</li></ul>-------------------------------------------------------------------Activ8 Recruitment &amp; Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food &amp; Beverage, Logistics, Manufacturing, Oil &amp; Gas, Banking &amp; Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you&rsquo;re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.&#8239;We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.We prioritize direct applicants; third-party resumes may not be reviewed.Job Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Language:<ul><li>Japanese (Required)</li></ul>Work Location: In person

Japanese Bilingual HR Assistant - Automotive Manufacturing (35679)

MENA Recruit

The Role
 We are seeking a highly organised Personal Assistant (Bilingual – Arabic & English) to support Senior Legal Management within a leading regional law-firm environment. This role does not require a full Legal PA background, but prior exposure to legal or professional services settings is an advantage. The position focuses on administrative coordination, document handling, gatekeeping, and ensuring smooth day-to-day operations for senior legal leaders. Key Responsibilities: 1. Provide comprehensive PA and administrative support to senior legal management, including diary management, meeting scheduling, travel coordination, and follow-ups. 2. Act as a gatekeeper: screening calls/emails, prioritizing requests, and managing access to senior leadership. 3. Prepare, format, and organize correspondence, documentation, and internal files in both English and Arabic. 4. Assist with basic legal administrative tasks: maintaining matter files, preparing bundles, updating schedules, and handling document flow. 5. Support billing processes such as timesheets, expense claims, invoice coordination, and internal reporting. 6. Arrange logistics for internal meetings, external appointments, and occasional travel. 7. Maintain structured filing systems and ensure confidentiality at all times. 8. Provide general support to the legal department and act as a liaison with internal and external stakeholders. This role is ideal for candidates with strong organisational skills, a proactive mindset, and solid experience supporting senior professionals in fast-paced environments.
 
Requirements
 1. Fluent in Arabic and English (spoken and written). 2. Minimum 3 years’ experience as a PA, Executive Assistant, or Administrative Assistant (legal or professional services experience preferred). 3. Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document formatting. 4. Experience supporting senior management in a fast-paced environment. 5. Exposure to billing, expenses, or timesheet processes is an advantage. 6. Excellent organisational skills, attention to detail, and ability to manage multiple priorities. 7. Professional, discreet, and confident in dealing with senior stakeholders. 8. Based in the UAE
 
About the company
 MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Personal Assistant (Bilingual - Arabic & English)

A global industrial supplier based near Troy, Michigan is seeking forKorean/ English Bilingual Human Resources Assistant to join their team.Responsibilities- Korean/ English Bilingual Human Resources Assistant:<ul><li>Provide updates to company policies and guidelines to their employees</li><li>Assist the other HR member with conducting Human Resources meetings</li><li>Maintain employee records</li><li>Conduct unemployment claims, hiring procedures, any other benefits claims</li><li>Reviews policies and practices to maintain compliance with federal, state, and local employment laws and regulations</li><li>Evaluate employee performance and oversee payroll processing, vacation, attendance, FMLA, workers compensation, etc.</li><li>Perform other duties if necessary</li></ul>Requirements &ndash; Korean/ English Bilingual Human Resources Assistant:<ul><li>Bachelors in Business Administration, Human Resources Management</li><li>1-3 years of Human Resources experience preferably in manufacturing industry</li><li>ERP software experience is plus &ndash; ADP, Peoplesoft, SAP etc.</li><li>Existing knowledge of labor laws and managing HR functions</li><li>Business-level of both Korean and English language skill is must (Speaking/ Listening/ Reading/ Writing)</li><li>Excellent verbal and written communications skills</li><li>Comfortable working in flexible schedule if needed</li><li>Proficient in MS Office suites (Word, Excel, PowerPoint)</li></ul>==============================================================Activ8 Recruitment &amp; Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food &amp; Beverage, Logistics, Manufacturing, Oil &amp; Gas, Banking &amp; Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you&rsquo;re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.We prioritize direct applicants; third-party resumes may not be reviewed.Job Type: Full-timeJob Type: Full-timePay: $50,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Korean/ English Bilingual Human Resources Assistant (35637)

Almoayyed International Group - Kingdom of Bahrain

We are looking for a detail-oriented and proactive Administrative Assistant to manage daily operational and coordination tasks. The role involves handling company vehicles, mobile lines, purchase orders, and various government-related transactions.Key Responsibilities:<ul><li>Assist in preparing, processing, and following up on purchase orders.</li><li>Manage administrative tasks related to company cars, including registration, insurance renewal, maintenance scheduling, and record keeping.</li><li>Handle mobile line requests, renewals, cancellations, and maintain updated record.</li><li>Coordinate and process transactions with ministries and government departments as required.</li><li>Maintain organized records and documentation (soft and hard copies).</li><li>Provide general administrative support to the team.</li></ul>Qualifications:<ul><li>Diploma or in Business Administration or related field.</li><li>0&ndash;2 years of experience in administrative support or office coordination.</li><li>Good communication skills in English/Arabic.</li><li>Proficiency in MS Office.</li></ul>Job Type: Full-time

Administrative Assistant – (Bahraini only)

HS Global Consultants

Are you organized, detail-oriented, and great at multitasking? We&rsquo;re looking for a reliable Administrative Assistant to join our team and help keep operations running smoothly!Responsibilities:Manage schedules, emails, and correspondenceHandle data entry and basic record-keepingAssist with office coordination and communicationSupport management with day-to-day administrative tasksRequirements:Strong communication and organizational skillsProficiency in MS Office / Google WorkspacePrior experience in admin or support role preferredJob Type: Full-timePay: QAR2,000.00 - QAR2,500.00 per monthLanguage:<ul><li>English (Preferred)</li></ul>

Filiphino Male Admin Assistant

DesignedByMBS

Job Title: Dual-Role Administrative Assistant (Feora &amp; Designed by MBS)LocationDoha, Qatar (In-Person, Full-Time)About the CompaniesThis unique full-time position offers the opportunity to support the operations of two distinct and dynamic companies:Feora: A company specializing in sanitary pads and feminine products, focused on e-commerce and logistics.Designed by MBS: An interior design and fit-out company, focused on corporate scheduling and client relations.The Role: Administrative AssistantWe are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to manage the day-to-day administrative and operational needs of both Feora and Designed by MBS. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and be adept at managing diverse responsibilities across two different industries.This is a full-time, in-person position based in Doha, Qatar.Key ResponsibilitiesThe responsibilities are divided to clearly outline the support required for each company:I. Feora (Sanitary Pads &amp; Feminine Products - E-commerce/Logistics Focus)The primary focus for Feora is on order fulfillment, logistics, and customer communication.Order Preparation &amp; Fulfillment: Accurately prepare, package, and coordinate the dispatch of customer orders.Logistics Coordination: Liaise with shipping providers and internal teams to ensure timely and cost-effective delivery of products.Client Communication: Handle customer inquiries, order tracking, and post-sale support via email, phone, and social media channels.Inventory Tracking: Assist with basic data entry for inventory levels and sales records.II. Designed by MBS (Interior Design &amp; Fit-Out - Corporate/Client Focus)The primary focus for Designed by MBS is on corporate organization, scheduling, and professional communication.Meeting Scheduling &amp; Management: Efficiently manage the calendars of key personnel, scheduling internal and external client meetings, site visits, and vendor appointments.Professional Communication: Draft, proofread, and manage professional correspondence, including emails and official letters to clients, partners, and suppliers.Data Entry &amp; Documentation: Maintain and organize digital and physical filing systems for project documentation, contracts, and client records.III. Shared Responsibilities (Applicable to Both Companies)Communication Management: Serve as the primary point of contact, screening and directing phone calls and managing general email inboxes for both companies.Social Media Management: Assist in scheduling and posting content across various social media platforms, monitoring engagement, and responding to basic inquiries.General Administrative Support: Perform routine office tasks, including purchasing supplies, organizing the workspace, and running necessary errands.Qualifications and SkillsRequired SkillsExcellent Communication Skills: Fluent in English (written and spoken) with a professional and articulate demeanor. Arabic proficiency is a significant advantage.Organizational Prowess: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a dual-role capacity.Data Entry &amp; Accuracy: High level of accuracy and attention to detail for order processing, inventory tracking, and financial data entry.Social Media Proficiency: Experience with managing and engaging on major social media platforms (e.g., Instagram, Facebook).Technical Proficiency: Competency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace equivalents.Preferred QualificationsPrevious experience in an administrative, executive assistant, or office management role.Experience in e-commerce logistics or a similar fast-paced operational environment.Familiarity with the interior design or construction industry is a plus.Job Type: Full-timePay: From QAR3,000.00 per month

Dual-Role Administrative Assistant

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