bilingual administrative assistant

Aroplax Corporation

<div>Overview: Provide high-level administrative support to company leadership while serving as a key communication resource for Spanish-speaking employees.

Requirements:
<ul><li>
High school diploma or GED required; Associate's Degree preferred.</li><li>
Minimum 3 years of administrative, executive assistant, HR, or office management experience required.</li><li>
Fluent in both English and Spanish (written and verbal) required.</li><li>
Strong computer skills including Microsoft Office Suite.</li><li>
Excellent communication, organizational and interpersonal skills.</li><li>
Ability to maintain confidentiality and professionalism.</li><li>
Strong attention to detail and ability to manage multiple priorities.</li><li>
Self-directed with the ability to work independently and exercise sound judgment.</li></ul>

Responsibilities:

Administrative Support
<ul><li>
Answer and route incoming phone calls.</li><li>
Monitor access to the facility and greet employees, applicants, vendors, and visitors.</li><li>
Provide administrative support to company leadership.</li><li>
Full Calendar management and coordination for President.
</li><li>Partial email triage for President
</li><li>Coordinate meetings, training sessions, and company events.</li><li>
Create and manage content for employee communication boards and monitors.</li><li>
Monitor, order, and manage office, safety, and production-related supplies.</li><li>
Coordinate service and maintenance activities for office equipment.</li><li>
Retrieve, open, and distribute incoming mail.</li><li>
Perform data entry, filing, scanning, and document archiving.</li><li>
Maintain organized records and administrative files.</li><li>
Assist with special projects and company initiatives as assigned.</li></ul>

Employee Relations &amp; Bilingual Support
<ul><li>
Serve as the primary Spanish-language resource for employees and applicants.</li><li>
Provide verbal and written translation support for meetings, training sessions, policies, disciplinary conversations, benefits communications, and other employee-related matters.</li><li>
Assist supervisors and managers with communication involving Spanish-speaking employees.</li><li>
Translate company documents, notices, forms, and employee communications as needed.</li><li>
Support employee relations activities by facilitating clear communication between employees and management.</li></ul>

Recruiting, Staffing &amp; Onboarding Support
<ul><li>
Assist with recruiting and staffing activities, including applicant communication and interview scheduling.</li><li>
Support onboarding activities for new hires.</li><li>
Conduct or assist with new hire orientation and onboarding paperwork.</li><li>
Assist employees with completion of employment forms, benefit enrollment documents, and company policies.</li><li>
Maintain onboarding records and employee files.</li><li>
Coordinate pre-employment requirements and new hire documentation.</li><li>
Assist HR with employee communications, training documentation, and workforce development initiatives.</li></ul>

Additional Responsibilities
<ul><li>
Support employee engagement activities, recognition programs, and company events.</li><li>
Other duties and special projects as assigned.</li></ul></div>

Administrative Assistant

Gentle Care Home Services

Job Summary We are seeking a dynamic and organized Home Care Office Assistant to join our team! In this vital role, you will serve as the backbone of our administrative operations, ensuring smooth communication, efficient scheduling, and exceptional support for our caregivers and clients. Your energetic approach and attention to detail will help foster a welcoming environment and streamline daily office functions. This paid position offers an exciting opportunity to contribute to a compassionate home care organization dedicated to enhancing lives through outstanding service.Duties<ul><li>Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth</li><li>Operate multi-line phone systems, handle inquiries, and direct calls efficiently using excellent phone etiquette</li><li>Maintain accurate records through data entry, filing, and document proofreading to ensure organizational integrity</li><li>Utilize computer skills including Microsoft Office, Google Workspace, and QuickBooks for scheduling, billing, and record-keeping</li><li>Oversee office management tasks such as calendar management, appointment scheduling, and supply inventory control</li><li>Provide exceptional customer support by addressing client questions promptly and professionally</li><li>Assist with bookkeeping duties including invoicing, expense tracking, and financial record maintenance</li><li>Support personal assistant functions such as managing correspondence, organizing meetings, and coordinating appointments</li></ul>Experience<ul><li>Previous office experience with clerical or administrative responsibilities. Experience as a medical receptionist is advantageous.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Strong organizational skills with the ability to multitask effectively in a busy setting</li><li>Excellent typing speed and data entry accuracy to ensure efficient documentation</li><li>Bilingual abilities are a plus to better serve diverse client needs </li><li>Demonstrated customer service skills with professional phone etiquette and interpersonal communication skills</li></ul>Join us in making a meaningful difference! This role offers an energizing environment where your organizational talents will shine while supporting a caring community dedicated to quality home care services.Job Types: Full-time, Part-timePay: $17.00 per hourBenefits:<ul><li>Paid time off</li></ul>Application Question(s):<ul><li>Do you speak other languages than English?</li></ul>Work Location: In person

Part-time Bilingual Office Assistant - Home Care [URGENT] (10AM-3PM, M-F)

Coleman Chiropractic Center

Bilingual Chiropractic Assistant / Patient Care Coordinator (English &amp; Spanish) Coleman Chiropractic Center Full-Time | Fast-Paced Healthcare Environment | Growth Opportunities Coleman Chiropractic Center is seeking an exceptionally energetic, hardworking, and positive Bilingual Chiropractic Assistant to join our team. This is not a desk job where you'll sit all day. This is a dynamic, fast-paced position that requires someone who thrives on staying busy, helping people, multitasking, and being part of a high-performing team. Our clinic specializes in non-surgical spinal decompression, corrective chiropractic care, and rehabilitation therapies. We help patients suffering from chronic back pain, neck pain, sciatica, disc injuries, and neuropathy regain their lives without drugs or surgery. We are a well-oiled machine that operates with purpose, efficiency, and teamwork. Every team member plays a vital role in delivering an exceptional patient experience. We are looking for someone who can keep up with our pace, contribute positively to our culture, and genuinely care about helping patients. What You'll Do No two days are exactly the same. This is a true multitasking position that may include: - Greeting and assisting patients - Translating and communicating with Spanish-speaking patients - Managing patient flow throughout the clinic - Scheduling appointments and answering phones - Assisting patients with spinal decompression and rehabilitation therapies - Preparing treatment rooms and equipment - Collecting payments and handling administrative tasks - Maintaining accurate patient records - Educating patients on treatment procedures and office policies - Supporting doctors and team members wherever needed What We're Looking For Required Qualifications - Fluent in English and Spanish - Positive attitude and strong work ethic - Extremely energetic and motivated - Ability to multitask under pressure - Excellent communication and people skills - Dependable, punctual, and professional - Team-oriented mindset - Ability to stay organized in a busy environment - Willingness to learn and grow The Ideal Candidate Is: - A self-starter who doesn't wait to be told what to do - Someone who sees what needs to be done and jumps in to help - Comfortable moving quickly and staying productive throughout the day - Coachable and open to feedback - Passionate about helping people improve their health - A team player who values collaboration over individual recognition Our Culture We work hard, support one another, and take pride in providing outstanding care to our patients. If you're looking for a position where you can hide in the background, this is not the place for you. If you're looking for a career where you can make a real impact, be part of a strong team, and grow professionally while helping patients change their lives, we'd love to hear from you. What We Offer - Competitive pay based on experience - Paid training - Professional development opportunities - Supportive team environment - Meaningful work that changes lives every day - Opportunity for advancement If you are energetic, positive, hardworking, bilingual, and ready to be part of a winning team, apply today.Job Type: Full-timeBenefits:<ul><li>On-the-job training</li><li>Opportunities for advancement</li><li>Paid training</li></ul>Work Location: In person

Bilingual Chiropractic Assistant / Patient Care Coordinator (English & Spanish)

Ortho Sport and Spine Physicians

<div>Ortho Sport &amp; Spine Physicians is a nationally recognized center of excellence in orthopedic sports medicine, orthopedic spine surgery, and interventional spine treatments. We have locations throughout the United States that specialize in providing state-of-the-art, minimally invasive treatments for complex neck and spine problems as well as sports-related injuries and conditions. 
 
 
Job Summary: 
 
The Medical Assistant professional is responsible for assisting practitioners in providing care to their patients. The duties of the Medical Assistant includes, but is not limited to, recording and updating medical histories and contact information in patient files, scheduling patient appointments, and performing standard care procedures like drawing blood, checking vitals or collecting lab samples. 
 
Duties and Responsibilities:
<ul>
<li>Prepare treatment rooms for patient examinations, keeping the rooms neat and clean.</li>
<li>Escorting patients into exam rooms.</li>
<li>Show patients to examination rooms and prepare them for the physician.</li>
<li>Record patients' medical history, vital statistics, or information such as test results in medical records.</li>
<li>Prepare and administer medications as directed by a physician.</li>
<li>Explain treatment procedures, medications, or physicians' instructions to patients.</li>
<li>Proper disposal of any waste materials in Biohazard or SHARPS containers</li>
<li>Organizing, planning, and prioritizing work in conjunction with the provider and Facilities Manager</li>
<li>Inventory of medical supplies and equipment.</li>
<li>Perform administrative clerical work in medical settings</li>
<li>Maintain inventory of medications for patients and procedure area</li>
<li>May operate x-ray or other equipment to administer routine diagnostic testing</li>
<li>Cleans and sterilizes medical equipment; observes the principles of sterile technique in performing duties</li>
<li>Prepares all pre screening for procedures and surgical consults</li>
<li>Fits and instructs on proper use of DME</li>
<li>Performing audits as needed on related tasks</li>
<li>Other duties and tasks as assigned</li>
</ul>
Qualifications:
<ul>
<li>High school diploma or GED required</li>
<li>Completion of an accredited Medical Assistant program required; Medical Assistant Certification or Registered Medical Assistant strongly preferred</li>
<li>Excellent interpersonal skills</li>
<li>Ability to communicate clearly and effectively with patients and other external parties in a professional, courteous and friendly manner at all times</li>
<li>Must be detail-oriented and highly organized</li>
<li>Firm grasp on medical practices, administrative processes, and organizational policies</li>
<li>Strong knowledge and understanding of electronic medical record systems</li>
<li>Knowledge of diagnostic testing equipment and sterilization equipment</li>
<li>Knowledge of patient care and examination procedures</li>
<li>Must be able to maintain confidentiality at all times</li>
<li>Bilingual (Spanish/English) strongly preferred</li>
</ul>
Physical Requirements: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job responsibilities. 
 
Pay: Competitive pay rate 
 
While performing the duties of this job, the employee is occasionally required to stand; walk; sit for extended periods of time; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, bend, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 40 pounds. Repetitive motion of upper body required for extended use of computer. Required specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 
 
Ortho Sport and Spine Physicians is an Equal Opportunity Employer and does not discriminate in its employment practices on the basis of race, religion, sex, color, national origin, age, disability, citizenship, genetic information, veteran status, military service, or any other characteristic protected by federal law or federal law.</div>

Medical Assistant Bilingual Preferred

MUAQUA ENGINEERING INC

Company DescriptionMU Aqua Engineering Inc. is the U.S. subsidiary of Mega Union, a Taiwan-based company recognized as a leader in off-site RO membrane and polisher resin cleaning services. Mega Union operates specialized facilities in Taoyuan, Zhongli, Taichung, and Tainan, and is committed to providing localized, high-quality service across the region.MU Aqua brings extensive experience from multinational companies and advanced technical expertise in ultrapure water systems, semiconductor process water treatment, and photovoltaic process water recycling. With our global experience and technical know-how, MU Aqua is committed to delivering high-quality, reliable, and innovative services to support our customers&rsquo; operational needs.Role DescriptionWe are seeking a proactive and experienced Administrative &amp; Operations Specialist to support and coordinate daily office operations, procurement activities, vendor management, and administrative projects. This role requires someone who can take initiative, identify needs, research and compare vendor options, coordinate across departments, and follow through on operational tasks from planning to execution.Office Operations &amp; Administrative Coordination<ul><li>Oversee daily office administrative operations and ensure smooth internal coordination.</li><li>Coordinate office facilities, housing, company vehicles, maintenance, and general workplace needs.</li><li>Support onboarding preparation, internal administrative requests, and employee service needs.</li><li>Identify operational issues or gaps and proactively propose practical solutions.</li><li>Track administrative tasks, follow up with stakeholders, and ensure timely completion.</li></ul>Procurement &amp; Vendor Management<ul><li>Research, identify, and evaluate potential vendors based on business needs, cost, service quality, and reliability.</li><li>Coordinate procurement requests, quotations, purchase orders, and vendor communication.</li><li>Compare vendor options and provide recommendations to management.</li><li>Maintain vendor records and support vendor performance tracking.</li><li>Follow up on delivery timelines, service issues, invoices, and related documentation.</li></ul>IT Support &amp; System Coordination<ul><li>Provide basic IT support, including equipment setup, account coordination, Office 365 support, and basic troubleshooting.</li><li>Coordinate with external IT vendors for technical issue resolution.</li><li>Maintain IT asset inventory and track equipment assignment, return, and replacement.</li><li>Support system access requests and follow up with relevant departments or vendors.</li></ul>Corporate Events &amp; Employee Support<ul><li>Plan and execute company events, employee activities, and cross-cultural programs.</li><li>Coordinate event logistics, including venue research, catering, transportation, schedules, and on-site support.</li><li>Work with internal teams and external agencies to ensure events are well-organized and delivered smoothly.</li><li>Support employee engagement initiatives and administrative communication as needed.</li></ul>Qualifications<ul><li>Associate&rsquo;s degree or above, or equivalent work experience.</li><li>1&ndash;5 years of experience in administration, office operations, procurement, vendor coordination, or related fields.</li><li>Prior experience coordinating vendors, comparing quotations, or supporting procurement processes is preferred.</li><li>Basic IT knowledge, including Windows, Office 365, account setup, equipment coordination, and troubleshooting.</li><li>Strong organizational, multitasking, and follow-up skills.</li><li>Ability to work independently, take initiative, and manage tasks with minimal supervision.</li><li>Strong communication and coordination skills.</li><li>Comfortable working in a fast-paced and multicultural environment.</li><li>Bilingual in English and Chinese is preferred.</li></ul>Pay: From $55,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative & Operations Specialist (Bilingual in Chinese/ Mandarin)

Kingston Housing Authority

Company Overview Kingston Housing Authority is a dedicated non-profit public housing agency committed to providing safe, affordable housing options. We manage and maintain over 400 low-income housing units, serving our community with care and integrity. Overview We are seeking an energetic and detail-oriented Clerk-Spanish Speaking to join our team! This vital role involves providing exceptional administrative support, assisting residents and visitors in Spanish and English, and ensuring smooth office operations. If you thrive in a fast-paced environment, excel at multitasking, and possess strong organizational skills, this opportunity is perfect for you! The position will be provision and will require successful completion of the City of Kingston Civil Service exam to become permanent. Resumes can be submitted by email through Indeed, by mail or in person at Kingston Housing Authority, 132 Rondout Drive, Kingston, New York 12401Duties<ul><li>Greet visitors and residents warmly in Spanish and English, providing excellent customer service.</li><li>Manage multi-line phone systems, answer inquiries promptly, and direct calls appropriately.</li><li>Handle front desk responsibilities including filing, photocopying, proofreading documents, and managing incoming/outgoing mail.</li><li>Maintain a professional appearance of the office environment through organization and cleanliness. Experience</li><li>Previous office experience or clerical work in a professional setting is preferred.</li><li>Bilingual proficiency in Spanish and English is required; strong communication skills are essential.</li><li>Familiarity with multi-line phone systems, data entry, and office software such as Microsoft Office and Google Workspace.</li><li>Demonstrated organizational skills with the ability to manage multiple priorities efficiently.</li><li>Strong phone etiquette, attention to detail, proofreading skills, and excellent time management are necessary for success in this role. Join us to make a meaningful difference in our community by supporting our residents through efficient office operations!</li></ul>Pay: From $23.05 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Clerk-Spanish Speaking

Wichita Public Schools

<div><div>260 Day Administrative Assistant 5- Visually Impaired (2026-2027 School Year)
 - (14021)</div><div></div><div> 
Job Title: Administrative Assistant 5 - Visually Impaired Program
Position Function: The job of Braillist is done for the purpose/s of providing support to the instructional program with specific responsibilities for transcribing educational materials into alternative format (braille, large print, tape) for visually impaired students; responding to questions from students, parents, and/or staff regarding methodologies and available resources; and maintaining resource inventory for teachers and students.
Employee Punctuality and Appearance:<ul>
<li>In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave</li><li>
Any deviation from assigned hours must have prior approval from the employee&iquest;s supervisor or building administrator</li><li>
All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position</li></ul>
Additional Duties: Assists with additional duties as assigned by Supervisor.
Equipment: This position may require the ability to use embosser and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with USD 259's guidelines for equipment use.
Travel: Limited travel between schools and central offices may be required.
Physical and Mental Demands:<ul>
<li>Work in standard office and school building environments</li><li>
Additional demands upon request of Supervisor</li></ul>
Knowledge, Skills, and Abilities:<ul>
<li>Specific knowledge based competencies required to satisfactorily perform the functions of the job include: Braille (Literary and Nemeth) Codes; Braille transcribing; Braille Translation Software; Braille Embosser; Textbook Formatting; Tactile Graphics; office methods and practices; and concepts of grammar and punctuation; assistive technology that specifically meets the needs of the visually impaired.</li><li>
Specific ability based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; meeting deadlines and schedules; and establishing and maintaining effective working relationships.</li><li>
Ability to communicate effectively both verbally and written, in order to communicate with others inside and outside of the organization for the purpose of giving and obtaining information</li><li>
Advanced computer competency and the ability to effectively use Duxbury, Tiger Software, Adobe, Microsoft Word, Excel, Outlook, and PowerPoint.</li><li>
Ability to comply with instructions, procedures, standards, and policies that are obtained within the organization using professional discretion</li><li>
Excellent time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlines</li><li>
Ability to write with remarkable clarity and consistency</li><li>
Ability to provide the highest level customer service</li><li>
Displays eagerness and the ability to learn new methods, procedures, and techniques</li><li>
Displays a significant degree of professionalism and confidentiality</li><li>
Ability to plan and organize effectively to achieve greater results</li><li>
Ability to conform to proper standards of professional dress and appearance</li><li>
Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them</li></ul>
Interrelations:<ul>
<li>Contact with personnel within the district and with customers and vendors</li><li>
Will be working under the direct supervision of the department supervisor in order to complete day to day tasks</li><li>
Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy</li><li>
Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues</li><li>
Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service</li></ul></div><div> 
Essential Performance Responsibilities:<ul>
<li>Transcribes educational materials into appropriate method (e.g. braille, large print) for the purpose of providing educational materials for students with visual impairments.</li><li>
Operates or collaborates with staff to operate large print copier and embosser for the purpose of reformatting materials to meet the needs of individual students.</li><li>
Collaborates with the staff for the purpose of obtaining instructional materials for use with visually impaired students.</li><li>
Repairs alternate format materials (e.g. recopy, replace pages, etc.) for the purpose of providing educational materials for visually impaired students.</li><li>
Assists with ordering an inventory of supplies and equipment for the purpose of ensuring availability of materials for students and teachers.</li><li>
Responds to inquiries from a variety of internal and external sources for the purpose of providing information and/or direction as may be required.</li><li>
Supports assigned staff and administrators for the purpose of ensuring the orderly operations of the Visually Impaired Program.</li><li>
Generates reverse Braille translation for the purpose of providing transcription for use by sighted persons.</li><li>
Maintains databases, spreadsheets, letters/memos and presentations.</li></ul>
Qualification Profile:<ul>
<li>A High School diploma or GED is required</li><li>
National Certification by the Library of Congress in Literary Braille</li><li>
Knowledge and experience in Nemeth Braille</li><li>
Advanced skills in Braille Translation Software (Duxbury, Tiger, etc.)</li><li>
A minimum of six months experience in Braille transcription is required for this position</li></ul>
FLSA Status: Non-Exempt<div> 
</div></div><div>
Work Locations Alvin E. Morris Administrative Center (AMAC) 903 S. Edgemoor Wichita 67218</div><div>
Shift Day Job</div><div>
Schedule Full-time</div><div>
Calendar 260 - 260 Day Employees</div><div>
WPS Hours per Week 40 hours</div><div>
Salary Range Range G: $18.85-20.87</div><div>
Benefits Yes</div><div>
Job Posting Jun 1, 2026, 11:30:54 AM</div></div>

260 Day Administrative Assistant 5- Visually Impaired

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