bilingual administrative assistant

CEA INSULATION INC

Bilingual Administrative / Accounting AssistantWe are looking for an organized, responsible, and proactive individual to join our team in a part time, full time (to be determined in mutual agreement) Requirements:<ul><li>Proficiency in QuickBooks Online</li><li>Bilingual: English and Spanish (spoken and written)</li><li>Experience with:</li><li>Payroll processing</li><li>Invoicing</li><li>Payment tracking and processing</li><li>Bank and account reconciliations</li><li>Accounting knowledge</li><li>Previous experience in the construction industry (preferred)</li><li>Strong attention to detail and organizational skills</li><li>Ability to work effectively in a team and communicate clearly</li><li>Ability to handle confidential information with discretion</li></ul>Responsibilities:<ul><li>Manage payroll and maintain accurate financial records</li><li>Perform bank and account reconciliations</li><li>Create, send, and follow up on invoices</li><li>Record and reconcile payments</li><li>Assist with general accounting tasks and reporting</li><li>Provide general administrative support</li><li>Communicate with clients, vendors, and team members in both English and Spanish</li></ul>Job Details:<ul><li>In-office position</li><li>Location: Springfield, VA</li></ul>Pay: $25.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Bilingual Administrative / Accounting Assistant

SGA Youth & Family

<div>Description:

SGA&rsquo;s mission is to help children, families, and communities facing great challenges to realize their potential. SGA
uses a proven and innovative method called the Cycle of Opportunity. This system is a continuum of comprehensive services that helps break the cycle of adversity and provide families with enough opportunity to change their lives and their communities.
SGA&rsquo;s Early Head Start Home-based program serves Pregnant moms and children 0-3 years within the City of Chicago through weekly home visits engaging both the caregiver and the child. Additionally, families participate in bi-monthly group socializations, parent trainings, governance, and field trips. As part of the research-based Head Start program, all children and their families receive wraparound services to ensure the healthy development and success of the child.
The Home-based Administrative Assistant/Floating Home-Visitor (HBAAFHV) performs a variety of administrative
tasks, in addition to supporting home visitor vacancies. This position generates programmatic orders, handles small
program projects, drafts program documents (i.e., flyers, surveys). The HBAAFHV will support the Early Advantage program of home visitors, and their related services such as preparing and planning home visits, ensure the implementation of family engagement services, when the caseload of a vacant home visitor position cannot be carried by another home visitor or beyond the capacity for the Home-based Supervisor. Additionally, the Home-based Administrative Assistant/Floating Home-Visitor is responsible for ensuring materials, supplies, food, etc., are ordered and readily available for program staff use. This position reports to the Home-based Supervisor.
MAJOR DUTIES AND RESPONSIBILITIES<ul><li>
Accurately and efficiently attend to administrative duties as assigned by the Home-based Supervisor.</li><li>
Conduct a minimum of bi-weekly home visits for each assigned child/family. Prepare and plan for home visits with families and monthly socializations when assigned by the Home-based Supervisor.</li><li>
Complete home visit observation documentation, ensuring comprehensive services are implemented as required by Head Start Performance Standards in the Early Head Start Home-based option.</li><li>
Ensure proper documentation is entered into data system including home visits, socializations, attendance, and other necessary documentation per assigned child/family, as needed.</li><li>
Participate in team meetings with home visitors to receive feedback regarding data, team lesson planning, planning for socializations, and team activities.</li><li>
Draft program documents, manage small program projects, collaborate with Home-based Supervisor to deliver positive programmatic experiences to staff and enrolled children and families.</li><li>
Monitor program materials and supplies, place inventory orders, place food orders for socializations, and maintain filing system for invoices and other supportive evidence for reconciliation.
</li><li>Participate in reflective supervision with Home-based Supervisor, EHSN Division meetings, organizational meetings, and other meetings assigned.</li><li>
Maintain accurate calendar, Concur expenses, timely ADP timecard &amp; PTO submissions, and adherences to organizational priorities.</li><li>
Perform other job-related duties as requested.</li></ul>
Requirements:

Education:<ul><li>
BA in Social Work, Early Childhood Education</li><li>
Gateways Credential level 5</li><li>
At least 2 years of experience working in early childhood/family support, or home visiting programs is required.</li></ul>
Experience:<ul><li>
Knowledge of and ability to implement early childhood curriculum and developmentally appropriate practice for the specific age group 0-3 and be able to remain abreast of developments in the child development field.</li><li>
Demonstrated leadership ability to utilize reflective supervision.</li><li>
Knowledge of and ability to assess, analyze, and interpret Head Start Standards and Start Early&rsquo;s philosophy.</li><li>
Ability to work as a cooperative and supportive team member.</li><li>
Ability to communicate and cooperate with diverse families, various professionals and community groups.</li><li>
Ability and willingness to work in a program located in a high-risk, low-income community.</li><li>
Ability to exercise discretion in handling confidential information and materials.</li><li>
Intermediate knowledge of computer applications, including word-processing software in a Windows environment and the ability to learn and master other computer technology /software programs as needed.</li><li>
Ability to communicate and respond in a manner that consistently demonstrates respect and concern.</li></ul>
KEY COMPETENCIES<ul><li>
Bilingual English/Spanish required</li><li>
Competent in Microsoft Office tools and inputting services in an online database.</li><li>
Schedule may be flexible and may include some evening and weekends.</li><li>
Must have access to a vehicle, valid driver&rsquo;s license and proof of insurance.</li></ul>
PHYSICAL REQUIREMENTS<ul><li>
Must be able to remain stationary 50% of the time.</li><li>
Must be able frequently move about inside the office to access file cabinets, office machinery, etc.</li><li>
Must have a reliable, insured automobile</li><li>
Ability to operate office productivity machinery, such as a calculator, copy machine, and printer.</li><li>
Occasionally ascends/descends stairs.</li><li>
Constantly positions oneself to assist children during activities.</li><li>
Frequently moves desks, chairs, tables, easels, and children's toys.</li><li>
At times may be required to lift and carry up to 25 lbs. for various program and event needs</li><li>
Frequently moves in outdoor weather conditions.</li></ul>
Nothing in this job description restricts management&rsquo;s right to assign or reassign duties and responsibilities to this job at any time; this description reflects management&rsquo;s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.</div>

Home Based Bilingual Administrative Assistant/ Floating Home Visitor

KYT Technology

Office Administrative Assistant (Chinese/English)We are looking for a reliable Office Administrative Assistant to support daily office and warehouse administrative operations. Bilingual in English and Chinese is mustResponsibilities:<ul><li>Handle daily office administrative tasks and documentation</li><li>Maintain office supplies and coordinate purchasing needs</li><li>Assist the overseas warehouse team with procurement, including office supplies and large equipment purchases</li><li>Support internal administrative coordination and general office operations</li></ul>Requirements:<ul><li>Basic computer skills (Excel, email, and office systems)</li><li>Strong organizational and communication skills</li><li>Detail-oriented and responsible</li><li>Bilingual in English and Chinese is must</li></ul>Pay: $20.00 - $23.00 per hourWork Location: In person

Office Admin Assistant(bilingual Chinese&English)

CACHAMEX SPECIALTY CONSTRUCTION

Job Overview We are seeking a dynamic and detail-oriented Bilingual Office Administrative Assistant to join our team! In this vital role, you will serve as the first point of contact for visitors and callers, manage daily administrative tasks, and support office operations with enthusiasm and professionalism. Your bilingual skills will enable effective communication with diverse clients and team members, ensuring a smooth and efficient office environment. This position offers an exciting opportunity to utilize your organizational talents, office management expertise, and customer service skills to contribute to our vibrant workplace.Duties<ul><li>Greet visitors and answer multi-line phone systems with professionalism, providing excellent customer support in both English and Spanish.</li><li>Manage front desk responsibilities, including scheduling appointments, handling incoming inquiries, and maintaining a welcoming atmosphere.</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization across all office records.</li><li>Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for correspondence, scheduling, and document management.</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing, expense tracking, and basic financial recordkeeping.</li><li>Coordinate calendar management and appointment scheduling for staff or executives while ensuring efficient time management.</li><li>Maintain office supplies inventory, oversee filing systems, and ensure the overall organization of the workspace.</li></ul>Requirements<ul><li>Proven experience in an office environment with clerical or administrative responsibilities.</li><li>Strong bilingual proficiency in English and Spanish is essential for effective communication with diverse stakeholders.</li><li>Excellent computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace, data entry, and general office management software.</li><li>Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced setting.</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems.</li><li>Prior experience as a receptionist or medical/dental receptionist is a plus; personal assistant experience is also valued.</li><li>Ability to handle confidential information discreetly while maintaining accuracy in proofreading and data entry tasks.</li><li>Strong time management skills coupled with the ability to prioritize tasks effectively in a busy office setting. Join us as an Office Administrative Assistant Bilingual and become an integral part of a team that values energetic engagement, clear communication, and dedicated support! Your expertise will help foster an organized, welcoming environment where everyone can thrive.</li></ul>Job Type: ContractPay: $1,000.00 per weekWork Location: Hybrid remote in West Jordan, UT 84084

Office Administrative Assistant Bilingual

L. Echevarría Attorneys at Law

<div>
 Are you organized, dependable, and passionate about providing excellent service? Do you thrive in a fast-paced, professional environment where no two days are the same? Are you fluent in both English and Spanish and enjoy connecting with people from diverse backgrounds?
 
 
 L. Echevarria Attorneys at Law is seeking a
 
 Bilingual Administrative Assistant
 
 to join our growing team in Lewes, DE. In this key front-office role, you&rsquo;ll serve as the first point of contact for clients and assist with administrative, legal, and marketing support to keep the firm running smoothly. If you&rsquo;re proactive, detail-oriented, and eager to grow within a dynamic law firm, we want to meet you!
 
 
 Reporting to the Managing Attorney and Paralegals, the Legal Administrative Assistant plays an essential role in supporting the firm&rsquo;s daily real estate and corporate operations. This position combines client interaction, administrative coordination, and legal support duties, with a focus on real estate transactions, business planning, and corporate matters.
 
 
 The ideal candidate is bilingual (English/Spanish), professional, organized, and comfortable handling a variety of responsibilities - from managing the front desk and scheduling appointments to assisting with document preparation and supporting marketing initiatives.
 
 
 
 Compensation &amp; Benefits
 
 
 
 <ul>
 <li>
 Salary: $35,000 - $50,000 total compensation (based on experience)
 </li>
 <li>
 3 Weeks Paid Time Off (PTO) - 15 days
 </li>
 <li>
 Additional Paid Holidays
 </li>
 <li>
 Employer-Sponsored Medical Benefits
 </li>
 <li>
 SIMPLE IRA Retirement Plan (after 1 year of employment)
 </li>
 <li>
 Flexible In-Person Work Environment
 
 
 </li>
 </ul>
 
 Compensation:
 
 $35,000 - $50,000 yearly
</div>

Administrative Assistant

Carpet Valle Inc

Company OverviewCarpet Valle Inc is a dedicated provider of professional carpet and upholstery cleaning services. We are committed to delivering high-quality cleaning solutions to our clients with a focus on customer satisfaction and operational excellence.OverviewWe are seeking a bilingual (Spanish/English) Administrative Assistant to join our team. This role is vital in supporting daily office operations, managing communication, and ensuring a smooth workflow within our organization. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in office management tools.Duties<ul><li>Serve as the front desk receptionist, greeting clients and visitors professionally</li><li>Manage multi-line phone systems, directing calls efficiently and courteously</li><li>Handle data entry, filing, and document proofreading to maintain accurate records</li><li>Support office management tasks including calendar scheduling and appointment setting</li><li>Assist with bookkeeping activities using QuickBooks or similar software</li><li>Provide exceptional customer service by addressing inquiries promptly and professionally</li><li>Maintain office supplies inventory and oversee general administrative functions</li><li>Utilize Google Workspace and Microsoft Office applications for various administrative tasks</li><li>Support clerical duties such as typing correspondence, preparing reports, and organizing files</li><li>Ensure proper phone etiquette and effective communication with clients and team members</li></ul>Requirements<ul><li>Proven office experience with strong clerical skills and administrative background</li><li>Bilingual proficiency in Spanish and English is required</li><li>Familiarity with QuickBooks, Google Workspace, Microsoft Office Suite, and multi-line phone systems</li><li>Excellent organizational skills with attention to detail and time management abilities</li><li>Strong computer literacy including data entry, proofreading, and document management</li><li>Previous experience in customer support or reception roles such as dental or medical receptionist preferred</li><li>Knowledge of office management procedures including filing, calendar management, and bookkeeping</li><li>Ability to handle multiple tasks efficiently while maintaining professionalism</li></ul>If you are an organized, proactive individual with bilingual capabilities seeking a dynamic administrative role, we encourage you to apply. Join our team at Carpet Valle Inc and contribute to our continued success in providing exceptional cleaning services.Pay: $15.00 - $16.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Work Location: In person

Administrative Assistant( bilingual-SP REQ)

Ayopa Inc.

Company Overview: AYOPA INC provides top-quality professional services while maintaining a respectful, team-oriented work environment. We value punctuality, professionalism, and excellent customer service in everything we do.About the Job: We&rsquo;re looking for a Bilingual Receptionist/Office Assistant (English/Spanish) who can be the friendly, professional first point of contact for clients and staff. You&rsquo;ll manage front-desk duties, support administrative tasks, and help keep our workplace running smoothly.Key Responsibilities:<ul><li>Welcome and assist clients, visitors, and employees professionally</li><li>Answer phones, take messages, and direct calls accurately</li><li>Schedule appointments and manage calendars</li><li>Assist with light administrative tasks (filing, data entry, emails)</li><li>Maintain an organized and professional reception area</li></ul>What We&rsquo;re Looking For:<ul><li>Fluent in English and Spanish (written and spoken)</li><li>Excellent communication and interpersonal skills</li><li>Highly organized with strong attention to detail</li><li>Professional and courteous demeanor</li><li>Previous receptionist or administrative experience is a plus</li></ul>Why Work at AYOPA INC:<ul><li>Supportive, team-focused environment</li><li>Opportunities for growth and skill development</li><li>Professional, respectful, and safe workplace</li></ul>Drug-Free Workplace Notice: AYOPA INC is a drug-free workplace. All employees are expected to follow company policies.Ready to Apply? Submit your resume and cover letter highlighting your bilingual abilities and relevant experience.Work Location: In person

Bilingual Receptionist/Office Assistant (English/Spanish)

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