bilingual executive assistant

Parisima Talent

<div>
 
 
 We are currently seeking an experienced Executive Assistant to support a senior stakeholder within a leading organization.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Provide high-level executive and administrative support to senior leadership.
 </li>
 <li>
 Manage complex calendars, meetings, travel arrangements, and correspondence.
 </li>
 <li>
 Prepare presentations, reports, meeting minutes, and executive documentation.
 </li>
 <li>
 Coordinate with internal and external stakeholders while maintaining a high level of professionalism and confidentiality.
 </li>
 <li>
 Prioritize tasks effectively in a fast-paced environment and ensure smooth day-to-day operations.
 </li>
 <li>
 Support senior management with strategic and operational initiatives as required.
 </li>
 </ul>
 
 Requirements
 
 <ul>
 <li>
 Arabic speaker with excellent English communication skills.
 </li>
 <li>
 Proven experience as an Executive Assistant supporting senior executives or C-level stakeholders.
 </li>
 <li>
 Previous experience within multinational corporations (MNCs) or large conglomerate organizations in the GCC region.
 </li>
 <li>
 Exceptional communication, presentation, and stakeholder management skills.
 </li>
 <li>
 Strong organizational abilities with attention to detail and discretion in handling confidential information.
 </li>
 <li>
 Proficient in Microsoft Office Suite, including PowerPoint, Word, and Excel.
 </li>
 <li>
 Candidates available for immediate or short-notice joining are highly preferred.
 </li>
 </ul>
 
 Location
 
 
 Dubai
 
 
 If you meet the above requirements and are interested in exploring this opportunity, we would be pleased to hear from you.
 
</div>

Executive Assistant (Native Arabic Speaker)

Ultahost, inc

<div><div>Reports to: Principal directly</div><div>
Type: Full-time, long-term</div><div>
Location: Remote (UAE/MENA timezone preferred)</div><div>
Confidentiality: NDA required at offer stage</div><div></div><h3 class="jobSectionHeader"> 
About the Role</h3><div>
A senior tech executive is seeking a high-caliber Executive &amp; Personal Assistant to manage both professional and personal affairs. This is a hybrid role for someone who can move seamlessly between scheduling a board call, coordinating an international trip, and managing personal lifestyle logistics - all in the same hour.</div><div>
The ideal candidate is exceptionally organized, anticipates needs before they're voiced, communicates with absolute precision in both English and Russian, and represents the principal with professionalism in every interaction.</div><div></div><h3 class="jobSectionHeader"> 
Key Responsibilities</h3><div>
Executive Support</div><ul><li>
Manage the principal's professional calendar, meetings, and reminders across multiple time zones</li><li>
Draft, edit, and respond to professional correspondence in English and Russian on behalf of the principal</li><li>
Coordinate internal and external meetings, prepare agendas, and follow up on action items</li><li>
Liaise with team members, partners, vendors, and clients on the principal's behalf</li><li>
Screen incoming communications and prioritize what reaches the principal</li><li>
Maintain confidential documents, contracts, and business records</li></ul><div>
Personal Support</div><ul><li>
Manage personal calendar, appointments, and lifestyle commitments</li><li>
Coordinate international travel: flights, hotels, transfers, visas, detailed itineraries</li><li>
Handle personal errands, bookings, deliveries, and reservations</li><li>
Coordinate restaurant reservations, events, and social commitments</li><li>
Manage personal expenses, receipts, and reimbursements</li><li>
Oversee personal shopping, gift sourcing, and special occasion planning</li><li>
Liaise with household staff and service providers where needed</li></ul><div>
Cross-Cutting</div><ul><li>
Operate with absolute discretion on confidential matters</li><li>
Be available for ad-hoc requests outside standard hours when required</li><li>
Anticipate needs and resolve problems before they're escalated</li></ul><div></div><h3 class="jobSectionHeader"> 
What We're Looking For</h3><div>
Non-negotiable</div><ul><li>
Perfect written and spoken English - strict requirement, near-native fluency only</li><li>
3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff to a senior executive, HNWI, or founder</li><li>
Highly proactive - solves problems before they reach the principal</li><li>
Exceptional attention to detail and organizational discipline</li><li>
Discreet, trustworthy, and comfortable signing an NDA</li><li>
Reliable home office setup with stable internet and quiet working environment</li></ul><div>
Strong plus</div><ul><li>
Arabic fluency (third language is highly valued)</li><li>
Fluent Russian (written and spoken)</li><li>
Experience supporting tech, SaaS, or hosting industry executives</li><li>
Background managing both business and personal affairs in parallel</li><li>
Comfortable with modern tools: Notion, Telegram, Slack, Gmail/Outlook, calendar apps, expense and travel platforms</li></ul><div>
Style fit</div><ul><li>
Polished and professional in tone</li><li>
Comfortable in a fast-paced environment with shifting priorities</li><li>
Flexible with hours; not a 9-to-5 role</li><li>
Operates with quiet confidence - no drama, no excuses</li></ul><div></div><h3 class="jobSectionHeader"> 
What's Offered</h3><ul><li>
Competitive salary, commensurate with experience (discussed at interview)</li><li>
Long-term, stable position with significant scope for ownership and growth</li><li>
Direct working relationship with the principal</li></ul></div>

Executive & Personal Assistant to Tech Executive (English + Russian Required)

Openvet

ABOUT THE ROLEI'm the founder of OpenVet, and I'm looking for a sharp, proactive Executive Assistant who can take a meaningful amount of work off my plate &mdash; not just by being organized, but by actually thinking and writing for me using AI.This isn't a traditional EA role. I run nearly every part of my workflow through Claude, and I need someone who already lives in AI tools the same way. If you can't draft a thoughtful email in Claude in two minutes, or you're still scared of AI, this isn't the right fit. If you're the person your friends ask &quot;wait, how did you do that?&quot; &mdash; keep reading.WHAT YOU'LL DO<ul><li>Own my inbox. Triage, draft replies in my voice, flag what actually needs me, kill what doesn't. Be a proactive communicator &mdash; write for me, follow up for me, make sure nothing falls through.</li></ul><ul><li>Manage my calendar and travel. Schedule, reschedule, prep me before every meeting, book flights/hotels/conferences.</li></ul><ul><li>Run point on follow-through. Capture action items from my meetings (using AI tools like Granola), chase them down, keep projects moving at OpenVet.</li></ul><ul><li>Use AI as your default tool. Claude is the home base. You'll build prompts, run workflows, automate things, and teach me tricks I don't know.</li></ul><ul><li>Represent me with poise. Some external comms with partners and vendors. Occasional travel with me to industry conferences (3&ndash;5/year), including booth/event support.</li></ul>BONUS SKILLS (real bonuses &mdash; we'll pay more for them)<ul><li>Bookkeeping: QuickBooks or Xero, expense categorization, monthly close.</li></ul><ul><li>Project / operations management: Notion, Asana, ClickUp, or Linear.</li></ul><ul><li>Social media: drafting and scheduling posts (LinkedIn, Twitter/X, Instagram) using AI for first drafts. Strong social skills can meaningfully bump comp.</li></ul>WHAT YOU MUST HAVE<ul><li>Real AI fluency. Not &quot;I've used ChatGPT.&quot; I mean you have Claude or ChatGPT open all day, you write good prompts, and you know when AI is wrong. This is a HARD requirement.</li></ul><ul><li>Strong, clear writing. Professional, warm, direct. You'll be writing in my voice &mdash; show me you can.</li></ul><ul><li>Proactive over reactive. You see things coming, you don't wait to be told.</li></ul><ul><li>Discretion. You'll see private financial and business information. You handle it like a professional.</li></ul><ul><li>2+ years EA, ops, or chief-of-staff-style experience.</li></ul>LOGISTICS<ul><li>Schedule: Full-time preferred. Open to part-time or contract-to-hire for the right person.</li></ul><ul><li>Location: Fort Lauderdale / Miami area preferred for occasional in-person work and traveling together to conferences. Remote considered for the right person.</li></ul><ul><li>Compensation: Competitive base plus performance bonuses. Range stretches higher for candidates who bring strong bonus skills (especially social media).</li></ul>HOW TO APPLYSend your r&eacute;sum&eacute; plus a short note answering these four questions. Applications without the questions answered will not be reviewed.1. What's the most impressive thing you've done with an AI tool in the last 60 days? Be specific.2. Walk me through how you'd use Claude to clear an inbox of 80 unread emails.3. Tell me about a time you wrote something on behalf of a boss/client and they sent it without changing a word.4. If you got hired and we landed in two weeks of total chaos &mdash; multiple deadlines, my inbox at 400, OpenVet needing things from me &mdash; what's the first thing you'd do?Bonus: include one prompt you've written that you're proud of, and what it does.Pay: $55,000.00 - $80,000.00 per yearBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Fort Lauderdale, FL 33301

AI-Native Executive Assistant to Founder

COASTAL REHABILITATION

Job Overview We are seeking a dynamic and highly organized Executive Assistant/ Medical Admin to provide comprehensive administrative support to senior leadership and ensure the smooth operation of our office environment. This role is vital in managing daily schedules, coordinating communications, and handling a variety of clerical and organizational tasks with professionalism and efficiency. The ideal candidate will demonstrate exceptional office management skills, strong computer literacy, and excellent customer service abilities, all while maintaining a positive and proactive attitude. Bilingual proficiency is a plus, enabling effective communication across diverse teams and clients.Duties<ul><li>Manage complex calendars, schedule appointments, and coordinate meetings for executives with precision and attention to detail</li><li>Handle incoming calls using multi-line phone systems, directing inquiries with professionalism and courtesy</li><li>Provide front desk support, greeting visitors and ensuring a welcoming environment</li><li>Prepare, proofread, and distribute correspondence, reports, and presentations using Microsoft Office and Google Workspace tools</li><li>Maintain organized filing systems, data entry records, and manage confidential information securely</li><li>Assist with Insurance Authorizations</li><li>Support office management functions including supply inventory, equipment maintenance, and general administrative tasks such as photocopying, faxing, and mailing</li></ul>Qualifications<ul><li>Proven experience as an executive assistant or in a similar administrative role with medical office experience</li><li>Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry software</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment</li><li>Exceptional typing speed and accuracy along with proofreading skills to ensure error-free documents</li><li>Demonstrated customer service experience with professional phone etiquette and interpersonal communication skills</li><li>Bilingual abilities are highly desirable to facilitate communication across diverse teams and clients</li><li>Knowledge of clerical procedures such as filing, record keeping, calendar management, and appointment scheduling</li></ul>This position offers an exciting opportunity to be an integral part of a vibrant team dedicated to excellence. We value proactive individuals who thrive on multitasking and delivering outstanding support at every level. Join us to contribute your skills in office administration while growing your career in a supportive environment that recognizes your talents!Pay: $16.00 - $19.00 per hourBenefits:<ul><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Executive Assistant

Honda Of Indian Trail

Executive Assistant to the General Manager at Honda of Indian TrailAre you an organized, proactive professional who thrives in a fast-paced environment and enjoys being the right hand to an executive leader?Honda of Indian Trail is seeking an exceptional Executive Assistant to the General Manager to help keep our dealership operating at its highest level. This is a high-impact role where you'll work directly with executive leadership, manage daily priorities, and play a key role in the success of one of the area's fastest-growing dealerships.If you're someone who anticipates needs, stays organized under pressure, and enjoys making an executive's day run seamlessly, we'd love to meet you.Why Join Honda of Indian Trail?At Honda of Indian Trail, we don't just hire employees&mdash;we build careers. Over 90% of our managers have been promoted from within, and we're committed to investing in people who are driven, dependable, and eager to grow. When you join our team, you're joining a company that recognizes talent and rewards hard work.We offer:<ul><li>Competitive compensation</li><li>Outstanding opportunities for career advancement</li><li>Supportive, team-oriented culture</li><li>Stable, growing organization</li><li>Direct exposure to executive leadership</li><li>A workplace where your contributions truly make an impact</li></ul>What You'll Do<ul><li>Manage the General Manager's calendar, appointments, and daily schedule</li><li>Professionally respond to emails, phone calls, and text messages on behalf of the General Manager</li><li>Prioritize communications and ensure timely follow-up on important matters</li><li>Coordinate meetings, travel arrangements, and special events</li><li>Prepare reports, presentations, correspondence, and executive documents</li><li>Serve as the primary liaison between the General Manager, employees, customers, and business partners</li><li>Handle confidential information with the highest level of professionalism and discretion</li><li>Assist with special projects and help keep dealership operations running efficiently</li><li>Anticipate the General Manager's needs and proactively solve problems before they arise</li></ul>What We're Looking For<ul><li>Previous Executive Assistant, Office Manager, or high-level administrative experience preferred</li><li>Bilingual (English &amp; Spanish) is preferred, but not required</li><li>Outstanding organizational and time-management skills</li><li>Exceptional written and verbal communication abilities</li><li>Professional appearance and demeanor</li><li>Strong computer skills, including Microsoft Office and Google Workspace</li><li>Ability to multitask and thrive in a fast-paced environment</li><li>High level of integrity, discretion, and attention to detail</li><li>Self-motivated with a positive attitude and a commitment to excellence</li></ul>The Ideal CandidateYou're the person everyone relies on because you make things happen. You stay calm under pressure, communicate with professionalism, and take pride in helping leadership succeed. You don't wait for direction&mdash;you anticipate what's needed and execute with confidence.If you're looking for more than just an administrative position and want to build a long-term career with a company that promotes from within, Honda of Indian Trail is the place for you.Join a dealership where over 90% of our managers have earned their positions through internal promotion. Apply today and become an essential part of our leadership team!Pay: $4,000.00 - $6,000.00 per monthExperience:<ul><li>Microsoft Excel: 2 years (Required)</li><li>Microsoft Outlook: 2 years (Required)</li><li>Microsoft Word: 2 years (Required)</li><li>Event planning: 2 years (Required)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Work Location: In person

Zirtual

<div>
 
 Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.
 
 
 
 
 
 The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.
 
 
 
 
 
 As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.
 
 
 
 
 
 Assistants are expected to be available for clients during business hours
 
 as agreed upon with each client
 
 but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual&rsquo;s best practices for success.
 
 
 
 
 
 This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Typical Duties and Responsibilities (may vary based on client needs)
 
 
 
 
 Calendar &amp; Schedule Management
 
 
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 Manage and coordinate complex calendars and appointments
 </li>
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 Schedule meetings, calls, and events across multiple time zones
 </li>
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 Anticipate scheduling conflicts and proactively resolve them
 </li>
 </ul>
 
 
 Email &amp; Communication Management
 
 
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 Monitor and manage inboxes, including drafting and responding to emails
 </li>
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 Prioritize communications and ensure timely follow-up
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 Serve as a liaison between clients and internal/external contacts
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 </ul>
 
 
 Administrative Support
 
 
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 Prepare documents, presentations, and reports
 </li>
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 Handle data entry, file organization, and record maintenance
 </li>
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 Assist with project coordination and task tracking
 </li>
 </ul>
 
 
 Travel &amp; Event Coordination
 
 
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 Research and book travel arrangements (flights, hotels, transportation)
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 Create detailed itineraries and manage travel changes
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 Coordinate virtual and in-person meetings or events
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 </ul>
 
 
 Operations &amp; Task Management
 
 
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 Support day-to-day business operations
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 Conduct research and compile information as needed
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 Identify opportunities to improve processes and efficiency
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 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 Skills &amp; Attributes
 
 
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 Strong organizational and time management skills
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 Excellent written and verbal communication
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 High attention to detail and accuracy
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 Ability to manage multiple clients and deadlines
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 Proactive, resourceful, and solution-oriented mindset
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 Ability to work independently in a remote environment
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 </ul>
 
 
 Preferred
 
 
 <ul>
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 Bilingual (English/French and/or Spanish)
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 <li>
 Experience supporting executives, entrepreneurs, or small business owners
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or related field (or equivalent experience)
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 <li>
 2&ndash;4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
 </li>
 <li>
 Experience supporting multiple clients or executives preferred
 </li>
 <li>
 Typing ability of at least 50 WPM with accuracy
 </li>
 </ul>
 
 
 
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Google Workspace and/or Microsoft Office
 </li>
 <li>
 Calendar management tools (Google Calendar, Outlook)
 </li>
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 Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
 </li>
 <li>
 Communication tools (Slack, Zoom, Teams)
 </li>
 </ul>
 
 
 
 
 
 Work Requirements
 
 
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 Reliable high-speed internet, computer, and phone
 </li>
 <li>
 Ability to maintain confidentiality and professionalism
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 <li>
 Availability during business hours (PST or EST, Monday&ndash;Friday),
 
 unless otherwise agreed in writing with each client
 
 </li>
 </ul>
 
 
 
 
 
 Compensation
 
 
 
 This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from
 
 $1,500&ndash;$3,800
 
 , depending on client mix.
 
 
 
 
 
 
 Protecting Yourself from Recruitment Scams
 
 
 
 Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.
 
 
 To help you navigate your job search with confidence, please keep the following points in mind:
 
 
 
 
 <ul>
 <li>
 
 No Financial Requests:
 
 Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Please always verify communications:
 
 Direct from Zirtual: If you receive an email from one of our recruiters, it will
 
 only
 
 come from an @zirtual.com address.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Exercise Caution with Unsolicited Outreach:
 
 If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 What to Do If You Suspect Fraud:
 
 Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to
 
 support@zirtual.com
 
 . Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.
 </li>
 </ul>
 
 
</div>

Remote Executive Assistant

Benner Painting and Wallcovering

Job Overview We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with comprehensive administrative support, ensuring smooth office operations and accurate financial management. The ideal candidate will be proactive, highly organized, and possess excellent communication skills. You will be the backbone of our office, handling a variety of clerical tasks, managing financial records, and providing exceptional customer service to clients and team members alike. If you thrive in a fast-paced environment and enjoy multitasking with precision, this is the perfect opportunity to contribute your skills and grow with us! Job will start part time but will eventually go to full time.Responsibilities<ul><li>Manage day-to-day bookkeeping using QuickBooks, including invoicing, expense tracking, bank reconciliations, and financial reporting</li><li>Oversee front desk operations, greeting visitors and clients with professionalism and warmth</li><li>Handle multi-line phone systems efficiently, directing calls and taking detailed messages</li><li>Provide administrative support such as data entry, filing, proofreading documents, and managing calendars</li><li>Assist with office management tasks including supply ordering, maintaining organized files, and ensuring office equipment functions properly</li><li>Support customer service efforts by responding promptly to inquiries via phone or email and providing support for client needs</li><li>Maintain accurate records of all financial transactions and office correspondence to ensure compliance and easy retrieval</li></ul>Qualifications<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in QuickBooks for bookkeeping tasks; familiarity with Microsoft Office (Word, Excel, Outlook) and Google Workspace is essential</li><li>Excellent computer literacy including data entry, document proofreading, and file management</li><li>Strong phone etiquette with experience managing multi-line phone systems; bilingual abilities are a plus for effective communication with diverse clients</li><li>Experience in customer service or customer support roles; previous dental or medical receptionist experience is advantageous</li><li>Ability to handle multiple tasks efficiently while maintaining attention to detail; excellent time management skills are critical</li><li>Personal assistant or calendar management experience preferred for supporting executive schedules</li></ul>Join us to be part of a vibrant team that values professionalism, accuracy, and exceptional service. We&rsquo;re committed to fostering a positive work environment where your skills can shine!Pay: $25.00 - $35.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Kennett Square, PA 19348

Bookkeeper/Administrative Assistant

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4265 bilingual executive assistant jobs Near Me

Executive Assistant (Native Arabic Speaker)

Executive & Personal Assistant to Tech Executive (English + Russian Required)

AI-Native Executive Assistant to Founder

Executive Assistant

Executive Assistant

Remote Executive Assistant

Bookkeeper/Administrative Assistant