bilingual executive assistant

MENA Recruit

The Role
 We are seeking a highly organised Personal Assistant (Bilingual – Arabic & English) to support Senior Legal Management within a leading regional law-firm environment. This role does not require a full Legal PA background, but prior exposure to legal or professional services settings is an advantage. The position focuses on administrative coordination, document handling, gatekeeping, and ensuring smooth day-to-day operations for senior legal leaders. Key Responsibilities: 1. Provide comprehensive PA and administrative support to senior legal management, including diary management, meeting scheduling, travel coordination, and follow-ups. 2. Act as a gatekeeper: screening calls/emails, prioritizing requests, and managing access to senior leadership. 3. Prepare, format, and organize correspondence, documentation, and internal files in both English and Arabic. 4. Assist with basic legal administrative tasks: maintaining matter files, preparing bundles, updating schedules, and handling document flow. 5. Support billing processes such as timesheets, expense claims, invoice coordination, and internal reporting. 6. Arrange logistics for internal meetings, external appointments, and occasional travel. 7. Maintain structured filing systems and ensure confidentiality at all times. 8. Provide general support to the legal department and act as a liaison with internal and external stakeholders. This role is ideal for candidates with strong organisational skills, a proactive mindset, and solid experience supporting senior professionals in fast-paced environments.
 
Requirements
 1. Fluent in Arabic and English (spoken and written). 2. Minimum 3 years’ experience as a PA, Executive Assistant, or Administrative Assistant (legal or professional services experience preferred). 3. Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document formatting. 4. Experience supporting senior management in a fast-paced environment. 5. Exposure to billing, expenses, or timesheet processes is an advantage. 6. Excellent organisational skills, attention to detail, and ability to manage multiple priorities. 7. Professional, discreet, and confident in dealing with senior stakeholders. 8. Based in the UAE
 
About the company
 MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Personal Assistant (Bilingual - Arabic & English)

Empire

Bilingual HR AssistantLOCATION: Middletown, NYWHAT&rsquo;S IN IT FOR YOU?<ul><li>Salary: $ 55k annual</li><li>Schedule: Monday&ndash;Friday, 8am&ndash;5pm</li><li>Employment Type: Full-time, direct hire</li><li>Paid training</li><li>Medical, dental, and vision insurance</li><li>401(k)</li><li>Paid vacation</li><li>Company-paid holidays</li><li>Opportunities for professional growth and advancement</li></ul>KEY RESPONSIBILITIES<ul><li>Track employee attendance</li><li>Assist with payroll processing</li><li>Prepare and manage disciplinary documentation</li><li>Support scheduling and benefits administration</li><li>Lead and assist with new-hire orientation</li><li>Provide general HR support where needed</li><li>Participate in union-related meetings and communication</li></ul>WHAT YOU BRING<ul><li>Positive, can-do attitude</li><li>Professional, dependable work ethic</li><li>Strong teamwork and communication skills</li><li>Bilingual (English/Spanish) required</li><li>Desire to grow within the organization</li></ul>This is a direct hire opportunity. Qualified candidates are encouraged to apply immediately.Job Type: Full-timePay: $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li></ul>Application Question(s):<ul><li>Please confirm your email:</li><li>Do you have at least 1 year of experience in Human Resources?</li><li>Are you fluent in English and Spanish?</li></ul>Ability to Commute:<ul><li>Middletown, NY (Required)</li></ul>Work Location: In person

Bilingual HR Assistant

Major Best Real Estate

Key Responsibilities:<ul><li>Executive Support: Provide high-level administrative support, including complex calendar management, meeting coordination, and detailed travel arrangements.</li><li>Communication Management: Act as the primary point of contact for the executive, handling and prioritizing communication in Russian and English, including email correspondence, phone calls, and client interaction.</li><li>Project Coordination: Assist with project management tasks, including tracking deliverables, organizing documents, and maintaining project timelines.</li><li>Research &amp; Reporting: Conduct in-depth research, prepare executive summaries, and compile detailed reports to support decision-making processes.</li><li>Confidentiality &amp; Discretion: Handle sensitive and confidential information with the utmost discretion.</li><li>Event &amp; Meeting Preparation: Coordinate internal and external meetings, including preparing agendas, managing logistics, and documenting key takeaways and follow-up actions.</li><li>Personal Assistance: Oversee personal tasks, manage household arrangements, and assist with family and travel arrangements when needed.</li></ul>Qualifications:<ul><li>Experience: Minimum 2 years of experience as an Executive Assistant or Personal Assistant in a high-paced environment.</li><li>Skills:</li><li>Exceptional organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and task/project management software.</li><li>Proactive approach with a high degree of flexibility and adaptability.</li><li>Attributes: Detail-oriented, trustworthy, able to work independently, and possess a strong sense of confidentiality.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Work Location: In person

Executive Assistant (Russian Speaker)

Physician's Surrogacy

Overview: Physician's Surrogacy is an industry-leading organization, offering the full range of fertility services under one roof. If you&rsquo;re ready to help women and men realize their dreams of becoming parents in a fast-paced environment that emphasizes personal initiative, teamwork, and growth, then we&rsquo;re looking for you!Responsibilities: Physician's Surrogacy is an industry-leading organization, offering the full range of fertility services under one roof. If you&rsquo;re ready to help women and men realize their dreams of becoming parents in a fast-paced environment that emphasizes personal initiative, teamwork and growth, then we&rsquo;re looking for you!We are looking for a Bilingual English/Spanish Business Administrator to support our Internal Departments. You will get to know all aspects of our company and will be involved in a wide range of projects and company initiatives to support our growth.Responsibilities:<ul><li>Ability to perform work involving independent judgement, accuracy and speed, maintain confidential files and prepare materials</li><li>Daily upkeep of spreadsheets on Google Sheets or other IT tools</li><li>Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing</li><li>Composes, types, and distributes professional correspondence and memoranda</li><li>Proactively establishes, and maintains highly organized filing system; files correspondence and other records</li><li>Assists in development and implementation of department systems and procedures as needed</li><li>Problem resolution, knowing when to escalate issues to management versus issues that can be handled independently</li><li>Performs other related duties as assigned by management</li></ul>Requirements and Qualifications:<ul><li>A minimum of 1 year hands-on administrative assistant experience required with sales experience is highly desired and preferred</li><li>Bachelor's degree required</li><li>Bachelor's degree in biology or life sciences is preferred, but not required</li><li>Bilingual and fluent reading, writing, and speaking in English/Spanish required</li><li>Ability to make outgoing phone calls</li><li>Ability to multi-task effectively and meet deadlines</li><li>Ability to work in a fast-paced environment</li><li>Excellent verbal, written and interpersonal communication skills</li><li>Excellent customer service skills</li><li>Excellent project management skills</li><li>Highly organized and detail oriented</li><li>Proficient in Microsoft Word, Excel and Outlook</li><li>Proficient in Google Sheets required</li></ul>If you are looking to contribute to a supportive team environment while utilizing your organizational skills, superb customer service, and administrative expertise, we encourage you to apply for this exciting opportunity as an administrative assistant at our esteemed healthcare facility.Job Type: Full-timePay: $65,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Bilingual English/Spanish Business Administrator

Anne Arundel Workforce Development Corporation (AAWDC)

<div><h3 class="jobSectionHeader">Description</h3><div> 
We are hiring a Human Resource Assistant &ndash; Bilingual in Spanish -</div><div>
SHIFT IS SUNDAY-THURSDAY - 6:30am-3:00pm.</div><div>
</div><div>
The Human Resource Assistant provides comprehensive administrative and operational support across all HR functions, including payroll, performance management, benefits, compensation, recruitment and retention, onboarding and orientation, employee and labor relations, and HR policies, processes, and procedures. This role serves as a key point of contact for employees and supports the HR department in maintaining accurate records, delivering excellent service, and ensuring organizational compliance.</div> 
<div></div>
<h3 class="jobSectionHeader">
Key Responsibilities</h3> 
<ul>
<li>
Provide current and prospective employees with information regarding company policies, job duties, working conditions, wages, promotion opportunities, and employee benefits.</li>
<li>Serve as a liaison between employees and management by answering questions, interpreting HR policies, assisting with contract administration, and helping resolve work-related concerns.</li>
<li>Maintain accurate and confidential employee records; compile reports and metrics related to hires, transfers, performance reviews, attendance, and other personnel data.</li>
<li>Assist in the development, implementation, and communication of HR policies and procedures.</li>
<li>Support recruitment efforts, including posting positions, scheduling interviews, screening candidates, and coordinating onboarding and orientation activities.</li>
<li>Demonstrate excellent customer service in all interactions with employees, applicants, managers, and external partners.</li>
<li>Utilize MS Word, Excel, and PowerPoint at an intermediate level to prepare reports, documents, and presentations.</li>
<li>Experience with Paycom is a plus!</li>
<li>Perform other related HR duties as assigned to support departmental goals.</li></ul><div></div><h3 class="jobSectionHeader"> 
Skills, Knowledge and Expertise</h3> 
<ul>
<li>
Minimum of 3 years of related HR experience.</li>
<li>Bilingual in Spanish is required.</li>
<li>Strong decision-making skills with the ability to provide guidance in a fast-paced and evolving environment.</li>
<li>Excellent customer service skill set with a positive attitude.</li>
<li>Effective and persuasive communication skills, both verbal and written.</li>
<li>Highly organized, with strong time management, multi-tasking, and project management abilities.</li>
<li>Self-starter who works independently while delivering exceptional customer service and high-quality results.</li>
<li>Demonstrated ability to anticipate issues and proactively resolve them through creative thinking and collaboration.</li>
<li>Proficiency in MS Word, Excel, and PowerPoint (intermediate level).</li>
<li>Must successfully pass a post-offer, pre-employment drug screening and background check.</li></ul><div></div><h3 class="jobSectionHeader"> 
About Anne Arundel Workforce Development Corporation (AAWDC)</h3><div>
 
AAWDC is a nonprofit corporation that provides innovative, high-quality workforce development services to Anne Arundel County businesses and residents. We are the bridge between understanding the workforce and talent development needs of local and regional businesses and preparing individuals to meet their full career potential. 
 
Our Business &amp; Industry Solutions team provides various services to the local business community, and one of them is recruitment assistance. Therefore, the job postings in this section are not directly associated with our organization; instead, they are featured here as a service for one of our business partners.</div></div><div></div>

Bilingual Human Resources Assistant (Baltimore, MD)

34 Real Estate Valuation

Job Overview: Al Ruwad Real Estate is seeking a highly professional and experienced Exclusive Administrative Assistant to support our CEO. This is a high-priority role requiring full dedication, discretion, and a deep understanding of the Dubai real estate market. The role involves managing all aspects of the CEO&rsquo;s schedule, meetings, appointments, and follow-ups, ensuring seamless operations and representation of the CEO in all official matters when required.Please send your cv at talent@iahgroup.aeBudget for this role - upto AED 8000Key Responsibilities:<ul><li>Manage CEO&rsquo;s calendar, appointments, meetings, and exclusive events related to CEO&rsquo;s personal deals withing Alruwad.</li><li>Schedule and coordinate property viewings, VIP client meetings, and corporate events.</li><li>Handle communication and follow-ups with investors, tenants, landlords, developers, and other stakeholders.</li><li>Review, prepare, and track all documents (EOI&rsquo;s, unit bookings, SPA&rsquo;s, tenancy documents, contracts, addendums, and legal forms)</li><li>Ensure compliance with RERA, DLD, AML and other relevant Dubai real estate regulations.</li><li>Attend meetings and viewings with or on behalf of the CEO when required.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Work closely with the General Manager and report directly under CEO&rsquo;s supervision.</li><li>Manage and update CRM efficiently for all relevant activities.</li><li>Organize and maintain filing systems, reports, and important documents.</li></ul>Requirements:<ul><li>Minimum 2 years of Dubai real estate experience in administrative or executive support roles.</li><li>Strong knowledge of Dubai tenancy contracts, forms, addendums, and RERA/DLD regulations.</li><li>Bachelor&rsquo;s degree from a recognized institution.</li><li>Languages: Arabic (Advanced), English (Advanced); additional languages are an advantage.</li><li>Highly presentable, structured, punctual, and professional.</li><li>Proven ability to work independently, manage priorities, and multitask effectively.</li><li>Expert in CRM software and administrative tools.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED8,000.00 per monthExperience:<ul><li>real estate admin: 2 years (Required)</li><li>personal assistant: 2 years (Required)</li></ul>Language:<ul><li>arabic (Required)</li></ul>

Administrative Assistant to CEO - Real Estate Background - Arabic Speaker

Clover Project Management LLC

Personal Assistant Full Time Onsite - Office Based ESSENTIAL - Gujarati and English SpeakingWe are seeking a highly organised and proactive Personal Assistant who is fluent in English and Gujarati to provide comprehensive administrative and personal support to senior management. The ideal candidate will be detail-oriented, reliable, and able to manage a wide range of tasks with discretion and efficiency.Key Responsibilities<ul><li>Provide day-to-day administrative support to senior management.</li><li>Manage calendars, schedule appointments, and coordinate meetings.</li><li>Handle phone calls, emails, and correspondence in both English and Gujarati.</li><li>Prepare reports, presentations, and documentation as required.</li><li>Assist with travel arrangements, itineraries, and logistics.</li><li>Maintain filing systems and ensure efficient organisation of records.</li><li>Support personal tasks, errands, and ad-hoc requests.</li><li>Liaise with internal teams, clients, and external stakeholders on behalf of management.</li><li>Ensure confidentiality and professionalism at all times.</li></ul>Requirements<ul><li>Fluency in English and Gujarati (spoken and written).</li><li>Proven experience as a Personal Assistant or similar administrative role.</li><li>Strong organisational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to work independently and manage tight deadlines.</li><li>High level of discretion, professionalism, and reliability</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you speak Gujarati?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Personal Assistant -Gujarati and English speaking

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