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administrative assistant/receptionist

bilingual front desk patient registrar medical clinic

SOUTHBELT MEDICAL CLINIC

Responsibilities:<ul><li>Welcome patients by greeting them in person or on the telephone</li></ul><ul><li>Recording medical history, confirming purpose of visit</li></ul><ul><li>Prepare patients for the health care visit by directing and/or accompanying them to the examining room</li></ul><ul><li>Perform preliminary physical tests; take blood pressure, weight and temperature; report patient history summary</li></ul><ul><li>Counsel patients by transmitting physician's orders and questions</li></ul><ul><li>Educate patients by providing medication and diet information and instructions; answering questions</li></ul><ul><li>Maintain safe, secure and healthy work environment by establishing and following standards and procedures and complying with legal regulations</li></ul><ul><li>Keep supplies ready by inventorying stock, placing orders, verifying receipt</li></ul><ul><li>Complete records by recording patient examination, treatment and test results</li></ul><ul><li>Maintain patient confidence and protect operations by keeping patient care information confidential</li></ul>Job Type: Full-timePay: $14.00 - $18.00 per hourBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Insurance Verification</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>License/Certification:<ul><li>Certified Medical Assistant (Preferred)</li></ul>Work Location: In person

Bilingual Front Desk Patient Registrar Medical Clinic

adina gobron dds pllc

We are seeking a dedicated bilingual Dental Receptionist to join our team with minim 3 years experience in dental officeResponsibilities<ul><li>Greet and assist patients as they arrive at the dental clinic, ensuring a welcoming environment.</li><li>Manage appointment scheduling and maintain the front desk operations efficiently.</li><li>Handle patient inquiries and provide information about services, ensuring excellent customer service.</li><li>Maintain accurate medical records and manage patient information in compliance with HIPAA regulations.</li></ul>Qualifications<ul><li>Medical office experience, preferably in a dental clinic or urgent care setting</li><li>Strong patient service and communication skills, including fluent in spanish</li><li>Proficiency in computer skills and medical records management</li><li>Familiarity with dental terminology and office management</li><li>Experience handling multi-line phone systems and clerical tasks</li><li>Knowledge of HIPAA regulations and medical terminology is a plus</li></ul>Job Type: Full-timePay: $17.00 - $22.00 per hourAbility to Commute:<ul><li>Houston, TX 77018 (Required)</li></ul>Work Location: In person

Dental Receptionist

Vision Source

<div><div><div><div><div>Join Our Team as a Optical Receptionist at Vision Source Aldine! 
 
Are you ready to be the welcoming face of a modern, cutting-edge optical experience? Vision Source Aldine is searching for a vibrant, customer-focused Optical Receptionist to join our dynamic team in Houston, TX!

Why You&rsquo;ll Love This Opportunity:
<ul>
<li>Career Growth: Thrive in a supportive environment where your potential is nurtured.</li>
<li>Team Camaraderie: Be part of a close-knit team where collaboration and positivity are the keys to success.</li>
<li>Innovative Environment: Work with the latest optical technologies and trends.</li>
</ul>
Benefits:
<ul>
<li>Pay: Starting at $16 and up, based on qualifications.</li>
<li>Perks: 401K (matching), health, medical, and dental benefits, plus bonuses.</li>
<li>Work-Life Balance: Enjoy Wednesday &amp; Sundays off, paid federal holidays, and vacation after 3 months of employment.</li>
</ul>
If you have a passion for exceptional customer service, attention to detail, and the desire to be part of a forward-thinking optical practice, we&rsquo;d love to meet you!

 and start your exciting career at Vision Source Aldine, where each day brings new opportunities to transform the way people see the world!
<h2 class="jobSectionHeader">
Responsibilities</h2>

As the Front Desk Receptionist, you&rsquo;ll be the multitasking powerhouse that keeps our vision practice running smoothly.

Your role includes:
<ul>
<li>Warm Patient Greetings: Create a welcoming first impression every time.</li>
<li>Smooth Front Desk Flow: Manage check‑ins, scheduling, and inquiries with ease.</li>
<li>Cross‑Trained Optical Support: Assist with frame selections and basic eyewear guidance.</li>
<li>Administrative Efficiency: Handle calls, emails, payments, and paperwork with accuracy.</li>
<li>Teamwide Collaboration: Support technicians, opticians, and providers to keep the day moving seamlessly.</li>
<li>Compassionate Care: Make every patient feel valued and supported throughout their visit.</li>
</ul><h2 class="jobSectionHeader">Skills &amp; Qualifications</h2>
<ul><li>Bilingual- Spanish and English.</li>
<li>High School Diploma or GED required.</li>
<li>Minimum of 2 years of experience in an eye clinic or medical clinic setting</li>
<li>Fluency in both English and Spanish</li>
<li>Energetic with excellent communication and interpersonal skills</li>
<li>Ability to multitask and prioritize tasks effectively</li>
<li>Experience with cash handling and electronic health records (EHR) systems</li>
<li>Ability to commute to work within 20-30 minutes</li></ul> 


Type: Full Time (Hourly)</div></div></div></div></div>

Optical Receptionist Job

Suvida Healthcare

<div>Who We Are 
At Suvida Healthcare, we realize it takes a community of shared values and purpose to achieve a mission and purpose as meaningful as improving lives. We are a multi-disciplinary primary care program built to address the physical, behavioral, social, and cultural needs of an underserved Medicare-eligible Hispanic senior population. Our purpose is to improve the quality of life for Hispanic seniors and those who care for them in neighborhoods across America. 
We are cultivating an empathetic and service-centered culture that attracts, engages, values, and rewards talented individuals with shared interests; positioning us not only as a best-in-class healthcare provider but also as an employer of choice! Will you join us Suvidanos, to help achieve our Higher Purpose? 
What Makes Us Unique 
We are an empowered primary care, clinical operations, and support team creating health equity through an exceptional clinical and consumer experience that improves the quality of life for the people, families, and neighborhoods we serve. We tailor our primary care program to the culture, language, social, and overall well-being of the seniors we serve. 
How We Work
Our Culture &amp; Core Beliefs<ul><li>
Earn Trust</li><li>
Building Relationships</li><li>
Creating Joy</li><li>
Doing Right</li><li>
Improving Every Day</li><li>
Moving Forward</li></ul> 
What You&rsquo;ll Do 
Position Summary 
The Certified Medical Assistant will provide physician support services to ensure the clinic operates smoothly in providing patient care. They are responsible for administrative and clinical tasks, such as maintaining patient records, preparing patients and rooms for examination, assisting physicians with exams, and performing front-desk tasks. 
Responsibilities 
<ul><li>
Phlebotomy/Venipuncture</li><li>
IM/PO medication administration as ordered by provider</li><li>
Minor Procedures (Minor Wound Care, Suture and Staple Removal, etc.)</li><li>
Assist with in-room diagnostic testing (X-Ray, US, etc.)</li><li>
Vitals</li><li>
Update Patient Medical History</li><li>
Chief Complaints and recent changes to mental, social, physical health</li><li>
Gap Closure (Foot Exam, DRE, etc.)</li><li>
Review provider orders with patient</li><li>
Review referrals with patient</li><li>
Review normal/stable labs or diagnostic tests with patient and forward any concerns to provider</li><li>
Remote Patient Monitoring Support</li><li>
Reinforcing understanding and adherence to care plan</li><li>
Respond to patient calls/messages same day</li><li>
Collaborate with Medical Assistants, Transitions of Care Team, Chronic Care Team, and other members of the multidisciplinary care team for continuity of care</li><li>
Other duties assigned by provider</li></ul> 
What You&rsquo;ll Bring 
Knowledge, Skills, and Abilities<ul><li>
Verbal communication</li><li>
Ability to cultivate a safe and effective environment</li><li>
Excellent organization skills</li><li>
Professionalism</li><li>
Customer Centric</li><li>
High level of integrity &amp; confidentiality</li><li>
Positive Bedside manner</li><li>
Medical teamwork</li><li>
Bilingual/Bicultural (English and Spanish) Required</li></ul> 
Education, Experience, Licensure, or Certification Requirements<ul><li>
High School Diploma or equivalent</li><li>
Certification or Registration with CCMA, CMA, RMA, or NCMA</li><li>
Experience with EMR (electronic medical records), knowledgeable of medical terminology</li><li>
Previous experience in specific medical field preferred</li></ul> 
Suvida Healthcare provides equal employment opportunities to all Team Members and applicants for employment and prohibits discrimination and harassment of any type with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</div>

Certified Medical Assistant

Skin.Theory Houston

SKIN.Theory Houston is a boutique, results driven medical aesthetics studio generating $1 to $1.5M annually and continuing to scale. Our providers specialize in injectables, advanced skin treatments, laser therapies, and customized aesthetic services designed to deliver exceptional patient outcomes.As patient volume continues to grow, we are seeking a highly organized, systems driven Office Manager to lead operational excellence and support a high performing clinical environment.This is a leadership role. The Office Manager will work directly with ownership to maintain operational structure, enforce policies, improve accountability, and ensure systems support sustainable growth.The right candidate is detail oriented, financially disciplined, and comfortable leading a team while maintaining the smooth daily flow of a busy medical aesthetics practice.Position OverviewThe Office Manager oversees the operational infrastructure of the clinic, including financial coordination, payroll administration, compliance tracking, inventory management, KPI monitoring, and systems integrity.This role also manages front desk operations, supervises administrative staff, supports marketing initiatives, and ensures a consistent, elevated patient experience.The Office Manager has authority to enforce clinic policies and approve refunds up to $XXX within established guidelines.The goal of this position is simple:Create structure, strengthen accountability, and support scalable growth.Core ResponsibilitiesFinancial &amp; Administrative CoordinationOversee biweekly payroll processing and verify provider commission calculations prior to submission Track PTO balances and timekeeping accuracy Coordinate financial documentation and reporting for the CPA Maintain invoice tracking and vendor payment schedules Prepare partner distribution summaries for ownership review Approve refunds within policy guidelines and escalate larger requests Ensure monthly reporting and financial summaries are completed by the 10th of each month Maintain accurate bookkeeping records and assist with budget trackingHR &amp; Compliance OversightMaintain up to date provider licenses, CEUs, CPR certification, and OSHA compliance Maintain MSDS binder and equipment maintenance logs Coordinate annual Medical Director documentation and compliance requirements Maintain employee records and training documentation Facilitate monthly team meetings and coordinate quarterly performance evaluations Support employee onboarding, training, and development Ensure clinic SOPs are reviewed and updated annuallyInventory &amp; Cost ControlConduct weekly inventory audits and injectable counts Monitor product expiration dates and investigate discrepancies Forecast quarterly product orders based on patient demand trends Track monthly cost of goods sold (COGS) and report findings to ownership Coordinate with vendors on pricing, supply orders, and product availabilityMarketing &amp; Growth SupportAttend weekly marketing coordination meetings with leadership Ensure quarterly promotions are finalized at least 30 days prior to launch Coordinate internal rollout plans before campaigns go live Track provider KPIs including service revenue, rebook rate, and retail attachment rate Deliver monthly KPI performance summaries to ownershipOperations &amp; Systems ManagementOversee daily clinic operations including front desk workflow, appointment scheduling, and patient check in and check out processes Supervise administrative staff and provide training, coaching, and performance feedback Maintain Zenoti accuracy and reporting integrity Identify scheduling inefficiencies and improve patient flow Ensure facility maintenance issues are resolved within 48 hours Manage vendor relationships and supply coordination Maintain an organized and accessible SOP library Ensure patient records and documentation are maintained according to confidentiality and compliance standardsRequired Qualifications3+ years office management experience in a medical, dental, aesthetics, or healthcare setting Experience coordinating payroll and working with a CPA or bookkeeper Experience managing inventory systems and vendor relationships Strong financial organization skills and proficiency in Excel or financial tracking tools Experience using practice management software (Zenoti preferred) Strong leadership and communication skills with the ability to hold teams accountable Ability to manage multiple priorities in a fast paced clinical environmentPreferred QualificationsExperience in medical aesthetics, dermatology, or cosmetic practice Experience tracking and reporting operational KPIs Experience implementing operational improvements or system optimization Demonstrated history of measurable success in previous rolesCandidates should be prepared to share examples of metrics, dashboards, or operational improvements they personally implemented.Ideal Candidate ProfileHighly organized and systems oriented Comfortable enforcing standards and operational policies Financially disciplined with strong attention to detail Calm under pressure in a clinical setting Growth minded and proactive Able to clearly articulate past results using dataExamples may include revenue growth, cost reduction, improved inventory accuracy, improved rebook rates, or operational efficiencies.Interview ProcessFinal stage candidates will be asked to present examples of operational systems or initiatives they implemented in prior roles and how those efforts improved performance.Pay: $26.00 - $32.00 per hourExpected hours: 25.0 &ndash; 35.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul>Application Question(s):<ul><li>How many years of experience do you have managing operations in a healthcare office (medical, dental, dermatology, plastic surgery, or medspa)?</li><li>Which of the following responsibilities have you personally handled in a previous role? (Select all that apply)</li></ul>Coordinating payroll for employees Tracking PTO or timekeeping discrepancies Managing vendor invoices or expenses Preparing reports for a CPA or accountant None of the above<ul><li>What level of experience do you have managing inventory?</li></ul>I managed inventory audits and tracked discrepancies I assisted with inventory tracking I occasionally helped with inventory counts I have no inventory management experience<ul><li>How comfortable are you using spreadsheets to track business performance metrics (KPIs)?</li></ul>Very comfortable &ndash; I regularly track KPIs and create reports Comfortable &ndash; I track numbers but rarely build reports Basic spreadsheet use only Little or no spreadsheet experience<ul><li>What experience do you have supervising or managing staff?</li></ul>I have managed staff and conducted performance discussions I have supervised staff but did not lead evaluations I have worked on a team but did not supervise others I have not supervised employees<ul><li>Which industries have you worked in? (Select all that apply)</li></ul>Medical spa or aesthetics clinic Dermatology or plastic surgery office Dental or other healthcare practice Retail or hospitality management None of the aboveWork Location: Hybrid remote in Houston, TX 77006

Office Manager – Medical Aesthetics

NEIGHBORHOOD CARE COMMUNITY CENTERS LLC

Job OverviewWe are seeking a dynamic, detail-oriented, and compassionate Patient Service Representative with Medical Billing experience to join our healthcare team. In this role, you will serve as the first point of contact for patients while also supporting critical revenue cycle and billing operations.This position is ideal for someone who can confidently manage both front office responsibilities and backend billing tasks, ensuring a seamless patient experience from check-in through payment processing and claims resolution. If you thrive in a fast-paced environment and understand that good billing = getting paid, you&rsquo;ll fit right in.Key ResponsibilitiesFront Office &amp; Patient Services<ul><li>Greet patients professionally and create a welcoming environment</li><li>Verify insurance eligibility and benefits; update patient demographics accurately</li><li>Schedule appointments using EMR systems such as Epic, Meditech, or Athenahealth</li><li>Manage multi-line phone systems and respond to patient inquiries promptly</li><li>Assist with patient intake, including medical histories and documentation</li></ul>Medical Billing &amp; Revenue Cycle<ul><li>Submit, track, and follow up on insurance claims (Medicare, Medicaid, and commercial payers)</li><li>Review claims for accuracy, including CPT, ICD-10, and modifiers prior to submission</li><li>Work denials, rejections, and underpayments to ensure maximum reimbursement</li><li>Post payments (ERA/EOB) and reconcile accounts</li><li>Handle patient billing inquiries and explain charges, balances, and payment options</li><li>Perform medical collections and follow up on outstanding balances</li><li>Maintain compliance with payer guidelines and billing regulations</li></ul>Administrative Support<ul><li>Maintain accurate and compliant medical records in accordance with HIPAA</li><li>Perform data entry, filing, and general office support tasks</li><li>Collaborate with clinical and billing teams to ensure clean claims and efficient workflow</li><li>Document patient interactions and billing updates within EMR systems</li></ul>Required Skills &amp; Experience<ul><li>Strong knowledge of medical billing, coding (CPT, ICD-10), and revenue cycle management</li><li>Experience working with EMR systems (Epic, Meditech, Athenahealth, eClinicalWorks, Therapy Notes, or TheraNest)</li><li>Solid understanding of insurance verification, claims processing, and denial management</li><li>Familiarity with Medicare, Medicaid, and commercial payer guidelines</li><li>Excellent attention to detail &mdash; billing errors cost money, and we don&rsquo;t like that</li><li>Strong customer service and communication skills</li><li>Ability to multitask and stay organized in a fast-paced environment</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Bilingual candidates are highly preferred</li></ul>Minimum Qualifications<ul><li>Some college or certification in healthcare, medical billing, or related field preferred</li><li>Minimum 3 years of medical office experience</li><li>Minimum 3 years of front desk and/or medical billing experience</li></ul>Pay: $14.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Patient Service Representative

NevoLearn

Overview We are seeking a detail-oriented and highly organized Data Entry Clerk to join our dynamic administrative team. In this vital role, you will be responsible for accurately inputting, updating, and managing data across various platforms to ensure seamless operations. Your proactive approach and strong computer literacy will contribute significantly to maintaining efficient office workflows. This paid position offers an excellent opportunity to develop your administrative skills within a supportive environment that values precision and customer service excellence.Responsibilities<ul><li>Enter, update, and verify data using software such as Microsoft Office, Google Workspace, and specialized databases like QuickBooks </li><li>Maintain accurate filing systems both digitally and physically, ensuring easy retrieval of information </li><li>Support office management tasks including calendar management, appointment scheduling, and front desk duties </li><li>Handle multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills </li><li>Proofread and review documents for accuracy before submission or filing </li><li>Assist with clerical tasks such as data entry, filing, photocopying, and scanning documents </li><li>Provide exceptional customer service by supporting clients and visitors at the front desk or via phone</li></ul>Qualifications<ul><li>Proven experience in office administration or clerical roles with strong organizational skills </li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications </li><li>Familiarity with QuickBooks or similar bookkeeping software is a plus </li><li>Excellent typing speed with high accuracy; strong attention to detail for proofreading and data verification </li><li>Bilingual abilities are highly desirable to support diverse client needs </li><li>Previous experience in medical or dental receptionist roles, including calendar management and patient record handling, is advantageous </li><li>Strong communication skills with professional phone etiquette and customer service orientation </li><li>Ability to manage multiple tasks efficiently while maintaining a high level of accuracy and confidentiality</li></ul>Join us to be part of a vibrant team where your organizational talents and dedication will make a meaningful impact. We value proactive individuals who thrive in fast-paced environments and are eager to contribute their administrative expertise.Pay: $23.41 - $28.19 per hourBenefits:<ul><li>401(k)</li><li>Relocation assistance</li></ul>Work Location: In person

Data Entry Clerk

Explore 401+ Bilingual front desk patient registrar medical clinic in Houston this April. Find roles across top companies and apply now to boost your career.