bilingual office assistant

Xavier Law Firm

About Us: Xavier Law Firm is a dynamic bilingual law firm committed to providing exceptional legal services to our diverse clientele. We pride ourselves on our commitment to excellence, professionalism, and our dedication to delivering top-notch legal solutions.Job Summary: We are seeking a highly organized, proactive, and detail-oriented bilingual individual to serve as the Personal Assistant to the Managing Attorney. This is a fast-paced, high-responsibility role that requires exceptional organizational skills, professionalism, and the ability to anticipate needs while managing multiple priorities.The Personal Assistant will work directly with the Managing Attorney to coordinate daily operations, maintain an organized calendar, manage court deadlines, schedule client consultations, coordinate travel arrangements, oversee administrative tasks, and help ensure the firm operates efficiently. The ideal candidate is dependable, resourceful, maintains strict confidentiality, and thrives in a fast-moving legal environment.Duties:<ul><li>Manage the Managing Attorney's calendar, including court appearances, hearings, trials, mediations, meetings, deadlines, and appointments.</li><li>Coordinate and schedule client consultations, retainer signings, and follow-up appointments.</li><li>Prepare and organize daily schedules and ensure the Managing Attorney is prepared for upcoming meetings and court appearances.</li><li>Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.</li><li>Monitor important legal deadlines and ensure calendar accuracy.</li><li>Assist with preparing, filing, and organizing legal documents with courts and government agencies.</li><li>Coordinate with attorneys, staff, clients, courts, and outside vendors.</li><li>Screen calls, emails, and correspondence, responding when appropriate or routing matters to the appropriate team member.</li><li>Track retainers, client onboarding tasks, and ensure new matters are opened promptly.</li><li>Assist with administrative projects and special assignments as directed by the Managing Attorney.</li><li>Run occasional business-related errands, including trips to the courthouse, post office, bank, or other local destinations.</li><li>Maintain confidential records and handle sensitive information with discretion.</li><li>Help improve workflows and keep the Managing Attorney organized and on schedule.</li><li>Perform general administrative duties, including filing, scanning, mailing, and document management.</li></ul>Qualifications:<ul><li>Bilingual proficiency in English and Spanish is required.</li><li>Professional, polished, and dependable demeanor.</li><li>Exceptional organizational and time-management skills.</li><li>Strong ability to prioritize tasks and adapt to changing priorities.</li><li>Excellent written and verbal communication skills.</li><li>Outstanding attention to detail and accuracy.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Strong computer skills, including Microsoft Office (Word, Excel, Outlook) and the ability to quickly learn legal software.</li><li>Experience managing calendars and coordinating schedules is strongly preferred.</li><li>Previous experience as an executive assistant, personal assistant, legal assistant, or administrative assistant is preferred but not required.</li><li>Ability to work independently with minimal supervision while also collaborating effectively with the team.</li><li>Valid driver's license and access to a reliable vehicle.</li></ul>Education &amp; Experience:<ul><li>High school diploma or equivalent required.</li><li>Associate's or bachelor's degree is a plus.</li><li>Prior law firm or legal experience is preferred but not required.</li><li>Experience supporting executives or managing complex schedules is highly desirable.</li></ul>This is an excellent opportunity for someone who enjoys being the right hand to a busy executive, takes pride in staying organized, and excels in a fast-paced professional environment. If you are proactive, dependable, and enjoy solving problems before they arise, we encourage you to apply.Pay: $10.00 - $13.00 per hourBenefits:<ul><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Personal assistant: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish and English fluenty (Required)</li></ul>Ability to Commute:<ul><li>Spring, TX 77380 (Required)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Personal Assistant (Bilingual Spanish)

Brian Kim PC

About UsWe are a law firm in Duluth, Georgia primarily focused on personal injury litigation. We are committed to providing exceptional legal representation and outstanding client service. We are seeking a motivated, organized, and bilingual (English/Vietnamese) Legal Assistant to join our team.Job ResponsibilitiesThe Legal Assistant will work closely with attorneys and staff to support the firm's personal injury practice. Responsibilities include:<ul><li>Assist attorneys with legal drafting, correspondence, and document preparation.</li><li>Support personal injury claim processing from intake through settlement.</li><li>Communicate with clients, insurance companies, medical providers, and opposing counsel.</li><li>Maintain regular client contact and provide case status updates.</li><li>Organize and maintain electronic and physical case files.</li><li>Schedule appointments, depositions, and other case-related deadlines.</li><li>Obtain and organize medical records, bills, and other supporting documents.</li><li>Perform general administrative and office support duties as assigned.</li></ul>Responsibilities<ul><li>Provide comprehensive administrative support to attorneys, including managing calendars, scheduling appointments, and coordinating meetings.</li><li>Prepare, review, and proofread legal documents, contracts, pleadings, and correspondence with precision and attention to detail.</li><li>Conduct client interviews in Vietnamese and English to gather case information efficiently and professionally.</li><li>Manage legal case files and document to ensure accurate recordkeeping and easy retrieval of case materials.</li><li>Support litigation activities by reviewing documents, organizing evidence, and assisting with trial preparation.</li><li>Perform data entry, filing, and clerical tasks while maintaining high standards of accuracy and confidentiality.</li><li>Coordinate communication between clients, courts, government agencies, and internal teams with professionalism and courtesy.</li><li>Answer and direct incoming phone calls in a professional and courteous manner.</li></ul>Requirements<ul><li>Bilingual proficiency in Vietnamese and English is essential for effective communication with clients and team members.</li><li>Strong organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.</li><li>Excellent writing skills for drafting legal documents and correspondence; proofreading and transcription abilities are advantageous.</li><li>Effective phone etiquette combined with professional interpersonal skills for client interactions.</li><li>Ability to work independently as well as collaboratively within a team; high attention to detail is essential.</li></ul>Pay: From $50,000.00 per yearBenefits:<ul><li>Profit sharing</li></ul>Work Location: In person

Legal Assistant (Bilingual - Vietnamese)

Compass Group

We are seeking 4 fast, accurate, and highly organized Bilingual Typists to join our team. We welcome applicants of different nationalities, but fluent Arabic and English language skills are mandatory for all positions. Candidates will be responsible for typing, transcribing, and processing official documents, letters, and forms in both languages with high speed and precision.Key ResponsibilitiesBilingual Typing &amp; Processing<ul><li>Type documents swiftly and accurately in both Arabic and English.</li><li>Translate data accurately between Arabic and English when entering official records.</li><li>Transcribe notes from handwritten drafts, audio files, or government templates.</li><li>Proofread texts to ensure flawless grammar and spelling in both languages.</li></ul>Data Management<ul><li>Enter information into company databases and official government portal systems.</li><li>Scan records to convert physical paper documents into digital archives.</li><li>Update systems daily to maintain clean, current, and organized files.</li><li>Protect privacy by handling sensitive company and client data with total confidentiality.</li></ul>Required Skills and QualificationsLanguage &amp; Technical Skills<ul><li>Mandatory Arabic: Complete fluency in written and spoken Arabic is required.</li><li>English Fluency: Strong professional command of written and spoken English.</li><li>Typing Speed: Minimum 45&ndash;50 Words Per Minute (WPM) in both Arabic and English.</li><li>Software Skill: High proficiency in Microsoft Office (Word, Excel) and portal navigation.</li></ul>Soft Skills<ul><li>Extreme Accuracy: High attention to detail to avoid mistakes on official papers.</li><li>Speed &amp; Focus: Ability to handle high-volume typing under tight daily deadlines.</li><li>Team Player: Ability to work collaboratively in a diverse, multicultural office.</li></ul>Experience Requirements<ul><li>Prior experience as an Arabic/English Typist, Data Entry Clerk, or PRO Assistant.</li><li>Government portals experience (e.g., Tasheel, Amer, GDRFA, or Mohre) is a strong plus.</li></ul>Work Location: In person

Bilingual Arabic & English Typist / Data Entry Specialist

TransGlobal Holdings Co.

<div>GENERAL FUNCTION / SUMMARY
The Administrative Assistant is the first point of contact for visitors and callers and plays a key role in maintaining a smooth and professional front office environment. This position is responsible for handling incoming communications, supporting internal teams with clerical and administrative tasks, and assisting with day-to-day office operations. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
MAJOR DUTIES AND RESPONSIBILITIES<ul><li>
Greet guests with a professional and friendly demeanor, ensuring they are assisted promptly and connected with the appropriate team members.</li><li>
Answer incoming phone calls, directing them to the right contacts or taking accurate messages when needed.</li><li>
Notify agents, managers, or staff immediately when clients or visitors arrive.</li><li>
Enter new client and agent information into internal platforms (e.g., Inbound system) to support follow-ups and data accuracy.</li><li>
Input insurance policy details into AI and digital systems, ensuring accuracy and timeliness.</li><li>
Scan and save insurance policies and related documents into client folders under the appropriate categories (e.g., New Business).</li><li>
Communicate with the Asia team and relevant agents to confirm the status of mailed policies (sent and received).</li><li>
Maintain the cleanliness and organization of the front desk and lobby area to ensure a professional appearance at all times.</li><li>
Manage conference room reservations; coordinate room usage schedules and communicate availability clearly with coworkers.</li><li>
Ensure timely distribution of mail to internal departments and individuals.</li><li>
Scan and forward important documents to designated contacts across multiple office locations.</li><li>
Assist with outgoing mail or materials, ensuring accurate labeling and delivery.</li><li>
Coordinate holding and release of checks, marketing materials, or policy packages as instructed.</li><li>
Provide general administrative support to team members and management, including special projects and time-sensitive requests.</li><li>
Train and mentor newly hired front desk team members, sharing best practices, office protocols, and system procedures.</li><li>
Stay informed on company policies and updates to answer common internal and external questions.</li></ul>
BASIC QUALIFICATIONS<ul><li>
High school diploma or equivalent; associate degree preferred.</li><li>
1-2 years of experience in an administrative or front desk role.</li><li>
Proficient in Microsoft Office Suite (Outlook, Word, Excel) and comfortable learning new systems.</li><li>
Strong communication skills, both verbal and written.</li><li>
Excellent organizational and time management skills.</li><li>
Ability to maintain confidentiality and exercise good judgment.</li><li>
Bilingual skills (e.g., English/Mandarin) is required.</li></ul>
WHO WE ARE
With over 30 years of experience, TransGlobal has grown into the largest Asian-focused, all-in-one financial services platform in the U.S. We offer a comprehensive suite of services-including life and health insurance, annuities, real estate, private lending, tax and estate planning, and investment management-through a network of 30+ branches across 14 states and over 5,000 professional independent agents. Our mission is to deliver trustworthy, customer-centric financial solutions, all in your language and aligned with your goals.
WHY JOIN US<ul><li>
Industry Leader: Join the nation's largest Asian-focused financial services firm with a well-established brand and expansive network.</li><li>
MultilingualMulticultural: Work in a dynamic, diverse environment that understands and serves multicultural communities.</li><li>
Career Growth: Access to cross-functional training, licensing support, and professional development opportunities.</li><li>
Collaborative Culture: Be part of a supportive team that values innovation, initiative, and shared success.</li><li>
Impactful Work: Help individuals and families achieve financial security and generational wealth.</li></ul>
WHAT WE OFFER<ul><li>
Competitive salary and benefits package.</li><li>
Opportunity to work in a collaborative and innovative environment.</li><li>
Professional development and growth opportunities.</li><li>
Pay starts at $18 -$22/hour based on experience.</li></ul></div>

Office Administrative Assistant (Bilingual in Chinese)

Pod Health

<div>About us:

At POD Health, we enhance patient outcomes by integrating technology and personalized care. Our services&mdash;Telehealth, Remote Patient Monitoring (RPM), Chronic Care Management (CCM), and Community Health Initiatives (CHI)&mdash;ensure patients receive the care they need, wherever they are. 
Through our Telehealth and RPM services, we ensure that patients have real-time access to healthcare, empowering them to manage their health proactively and avoid unnecessary hospital visits. Our Chronic Care Management programs create tailored care plans for patients with chronic conditions, ensuring ongoing support between office visits. Additionally, our Community Health Initiatives focus on addressing health disparities, making care more accessible to underserved populations. 
At POD Health, we strive to make healthcare personal, proactive, and accessible for all. 
 
Schedule: Monday - Friday 9:00 AM - 5:00 PM 
 
Location: On-site | Brooklyn, NY 11218 
Key Responsibilities: 
<ul>
<li>Virtual Visit Facilitation
<ul><li>Initiate outbound calls to patients at scheduled appointment times to prepare and connect them to their provider (video or telephone visits).</li>
<li>Ensure patients are ready for the visit, including confirmation of availability, technology readiness, and required documentation.</li>
<li>Coordinate real-time handoff between patient and provider to support on-time visit start.</li>
</ul></li><li>Appointment Reminders &amp; Outreach
<ul><li>Conduct appointment reminder calls, same-day confirmations, and follow-up outreach to reduce no-shows.</li>
<li>Communicate schedule changes, delays, or cancellations to patients and providers as needed.</li>
<li>Document all outreach attempts and patient interactions according to organizational standards.</li>
</ul></li><li>Provider Schedule Support
<ul><li>Monitor provider schedules throughout the day and proactively address gaps, late arrivals, or connectivity issues.</li>
<li>Serve as the first point of contact for visit-related operational issues during clinic hours.</li>
</ul></li><li>Documentation &amp; Systems
<ul><li>Accurately document visit status, outreach attempts, and outcomes in the designated systems (e.g., EHR, scheduling platform, call system).</li>
<li>Maintain up-to-date appointment notes and flags related to visit readiness or barriers.</li>
<li>Adhere to HIPAA and organizational confidentiality policies at all times.</li>
</ul></li><li>Coordination &amp; Communication
<ul><li>Collaborate closely with providers, medical assistants, nurses, and front office staff to ensure smooth visit flow.</li>
<li>Provide clear, professional communication to patients regarding visit expectations and next steps.</li>
<li>Support process improvements by identifying recurring visit barriers or scheduling issues.</li></ul></li></ul> 
 
Required Qualifications: 
<ul>
<li>High School Diploma or GED. 
</li>
<li>Bilingual fluency in Spanish</li>
<li>1-2 years of telehealth experience. 
</li>
<li>Strong grasp of patient care procedures and medical terminology. 
</li>
</ul><ul><li>Excellent interpersonal skills to effectively interact with patients and healthcare professionals. 
</li>
</ul><ul><li>Strong organizational skills to manage patient records and appointment scheduling.</li></ul> 


Preferred Qualifications:
<ul>
<li>Proficiency in using EMR systems, experience in AdvancedMD a plus.</li></ul> 


Benefits:
<ul>
<li>Health, dental, and vision insurance</li>
<li>401(k) with company match</li>
<li>Paid Vacation, Company Holidays, Sick Leave, and Floating Holidays 
</li>
<li>Professional development opportunities</li>
<li>Mission-driven work in an innovative healthcare space</li></ul></div>

Medical Office Coordinator/Facilitator (Bilingual: Spanish)

Trolley Hospitality Companies

<div>About Us:
Trolley Hospitality Companies is a Richmond-based hospitality company comprised of catering, vending, deli, and corporate dining divisions in both the greater Richmond area and Hampton Roads. We have been recognized as a Top Workplace by both the RichmondHampton Roads divisions, and voted one of Richmond's top caterers by Style Weekly and Virginia Living Magazine, as well as Operator of the Year by the National Automatic Merchandising Association.
We understand that our success is driven by the dedication and passion of our employees. Together, we strive to fulfill our purpose of delivering happiness to our customers, our community, and our employees. We hope you will join us!
Our Values - The Trolley Way:<ul><li>
No excuses</li><li>
Do the right thing</li><li>
Can-do attitude</li><li>
Always growing</li><li>
Help first-be part of the solution</li><li>
Transparency and honesty-no BS</li></ul>
Please visit our website at www.trolleyhouseva.com to learn more!
About You:<ul><li>
You have a courteous and friendly attitude.</li><li>
You are energized by making other people's jobs easier.</li><li>
You have a knack for tracking and following up on tasks.</li><li>
You enjoy making sure every 'i' is dotted and every 't' is crossed.</li><li>
You like being exceptionally good at what you do.</li><li>
You are willing to own your mistakes and learn from them.</li></ul>
How You Will Make an Impact:
The Human Resources Coordinator plays a key role in ensuring a seamless employee experience by coordinating recruitment, onboarding, orientation, employee engagement, and day-to-day HR operations. This position serves as a resource for employees, maintains accurate HR records, supports compliance with established policies and procedures, and assists with HR initiatives that support the organization's growth.
RecruitmentOnboarding<ul><li>
Assist with recruiting efforts, including reviewing applications, scheduling interviews, and supporting hiring events</li><li>
Guide new hires through the onboarding process from offer acceptance through their first day</li><li>
Complete background checks, E-Verify, and other pre-employment requirements</li><li>
Coordinate new hire setup, including technology, benefits, and company resources</li><li>
Maintain driver eligibility and company auto insurance records</li></ul>
Orientation<ul><li>
Prepare orientation materials and conduct New Hire Orientation</li><li>
Track onboarding completion and gather new hire feedback</li></ul>
Employee Engagement<ul><li>
Coordinate employee recognition programs and service awards</li><li>
Help plan employee engagement activities and events</li><li>
Maintain employee recognition displays and profiles</li></ul>
General HR<ul><li>
Serve as a welcoming first point of contact for employee HR questions</li><li>
Maintain employee records and HR documentation</li><li>
Process employment verifications and employee information updates</li><li>
Maintain the company PTO calendar</li><li>
Support HR compliance, audits, and special projects as needed</li></ul>
What You Bring to the Table:<ul><li>
Associate or Bachelor's degree in Human Resources, Business Administration, or a related field preferred, or 2+ years of experience in human resources, recruiting, or a related field.</li><li>
Bilingual in English and Spanish highly desired.</li><li>
Basic knowledge of employment laws and HR best practices.</li><li>
Proficiency in Microsoft Office Suite.</li><li>
Experience using HRIS and/or applicant tracking systems preferred.</li></ul>
The Good Stuff:<ul><li>
$21-26/hr</li><li>
Paid Holidays, Vacation,Floating Holidays</li><li>
Medical, Dental, and Vision insurance plans available</li><li>
401(K) retirement plan and company match after 1 year of employment</li><li>
Company paid Life Insurance and Short-Term Disability</li><li>
Employee Assistance Program (EAP)</li><li>
Free lunch provided daily in the break room</li><li>
Crunch Gym Membership Discount</li><li>
Discounts at all Trolley House Hospitality companies including catering services and vending items in our warehouse</li></ul></div>

HR Coordinator - Bilingual (English/Spanish)

Wheeler Clinic

Wheeler's vision is that all people will have the opportunity to grow, change and live healthier, productive lives. Our mission is to provide equitable access to innovative care that improves health, recovery and growth at all stages of life.
 
POSITION SUMMARY
 The Care Coordinator provides direct services/case management/coordination of care to an assigned caseload of individuals/families. This position assists in accessing needed supports and resources in the community, facilitates ongoing communication and advocacy between the family, DCF, school, probation and any other involved supports or service providers. This position may also facilitate/co-facilitate groups in accordance to standard practice.
 
Salary: $48,000
 
Bilingual in Spanish and English required.
 $2,288 annual bilingual stipend!
 
EDUCATION AND EXPERIENCE/QUALIFICATIONS
 BA/BS degree in Psychology, Social Work, Marriage and Family Therapy, Counseling, Criminal Justice or related field is required. Previous experience working with client population with mental health and/or co-occurring substance use disorders. Effective time management, strong verbal and written communication skills are required.
 
Valid Drivers License is required. Safely operates vehicle in the community, based on program needs
 
LOCATION
 New Britain, CT
 
SCHEDULE
 Full time
 
EMPLOYEE BENEFITS
 At Wheeler, we're committed to not only supporting your career growth but also ensuring your well-being and security. Here's how we invest in you:
 
Nurture Your Health: 
<ul>
<li>Comprehensive medical and prescription insurance through Centivo</li>
<li>Comprehensive dental and vision insurance through Cigna</li>
<li>Access to wellness programs to support your physical and mental health</li>
</ul>
Secure Your Future: 
<ul>
<li>Enjoy peace of mind with company-paid life and AD&D insurance</li>
<li>403(b) Plan, with contributions from the company</li>
</ul>
Fuel Your Career Growth: 
<ul>
<li>Pursue your educational goals with our Education Reimbursement Program</li>
<li>Access training and development opportunities</li>
<li>Receive a productivity incentive to recognize your hard work and dedication</li>
</ul>
Maintain Work-Life Harmony: 
<ul>
<li>Recharge with generous paid time off, including:</li>
<li>15 vacation days per year to explore and recharge</li>
<li>8 sick days per year for your well-being</li>
<li>2 personal days per year for your personal needs</li>
<li>2 floating holidays per year to celebrate what matters to you</li>
<li>9 paid company holidays to spend with loved ones</li>
<li>Access free and confidential counseling through our Employee Assistance Program (EAP)</li>
</ul>
ESSENTIAL DUTIES AND RESPONSIBILITIES
 Develops case management plans or plans of care and provides direct case management services and/or coordination of care specific to each assigned client and/or family (biological, foster and/or other caretakers as indicated), including interventions necessary to increase the probability of treatment completion, build on strengths of the client and/or family and to improve life functioning. Submits and reviews documentation as defined by program.
 Provides front line crisis support to individuals and/or families in the program by phone, in-home and/or in the community as needed based on initial assessment of the presenting concerns and program practice parameters. Problem solves by interpreting and adapting guidelines in the field and reviews situational details and assessment with supervisor for a second opinion and consultation.
 Makes decisions based on interpretation of the data presented and/or refines the methods and techniques used. Uses judgment to interpret and adapt program guidelines/procedures based on specific concerns/needs/problems presented by client/family.
 Determines the processes and methods to follow based on assessment of the client/family presentation and their strengths; takes a course of action from varying alternatives to provide client/family centered support and care.
 Provides group, individual and/or family counseling to clients with appropriate supervision and coordinates treatment phases with both internal and/or external service providers and/or family supports as appropriate.
 Provides group, individual and/or family counseling to clients with appropriate supervision and coordinates treatment phases with both internal and/or external service providers.
 Maintains records of counseling, coordination of care, child and family team meetings and/or case management activities for reporting and tracking purposes and completes all documentation for client medical records in accordance with documentation timelines and in compliance with Medicaid, licensing and other regulatory requirements/agencies as defined by program.
 Demonstrates knowledge of basic psychopathology, crisis theory and other behavioral health concerns, and primary intervention modalities relevant to target population (e.g., skill building, safety planning, parenting skills, and high fidelity wraparound care).
 Supports daily program specific operational functions as required. May transport clients to appointments or linkages as appropriate.
 Provides service (evaluation, treatment, wraparound team facilitation, follow-up, case management) in the office and/or community settings outside of the office (e.g., homes, schools, hospitals, institutions, other community locations) and maintains a flexible schedule to ensure services are delivered based on client needs and as defined by the program.
 Participates in the development, implementation, and facilitation of initial treatment plan or plan of care, transition plan and timeline for strategies and next steps as defined by program.
 Demonstrates knowledge of internal and external levels of care, referral processes, and resources. Makes clinically appropriate referrals for identified support and service needs in a timely manner.
 Meets direct service productivity goals as defined by program, understands program/department/agency guidelines, goals and target outcomes, and adheres to practice standards and to data collection and reporting protocols.
 Identifies potential risk factors and takes measures to reduce those risks in the home through appropriate supervision, reinforcement of positive and safe behaviors, trauma-informed and relationally-based therapeutic interventions as defined by program.
 Attends and is prepared for scheduled supervision, team meetings, staff meetings or rounds to assist in coordinating case management/care coordination and review of treatment plans/plans of care. Seeks additional supervision or consultation as needed and follows through with supervisory directives.
 Communicates in a positive, effective manner with client, family, and all internal and external providers.
 Continues to develop knowledge and understanding about the history, traditions, values, family systems, and artistic expression of groups served as well as uses appropriate methodological approaches, skills, and techniques that reflect an understanding of culture.
 
Wheeler Clinic is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.

Bilingual Care Coordinator

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