bilingual receptionist

Community Access Network

Position: Bilingual Receptionist/Administrative AssistantCOMMUNITY ACCESS NETWORK is a 501 C 3 community organization, which believes that when provided with adequate support and the needed resources, families can identify and build on their strengths and be empowered to resolve their problems. The agency maintains highly qualified mental health professionals including: licensed therapists, social workers, psychiatrists, case managers, youth counselors, parent partners and peer support staff who provide services at our 5 locations.The agency achieves its goals of family and community empowerment by providing services in both residential as well as outpatient mental health programs.The agency is seeking qualified candidates for Bilingual Receptionist position. Please see Job duties:Summary:Provide administrative support to management and all departments through conducting and organizing administrative duties and activities including receiving and handling information. Support Staff to all departments within Community Access Network.Education/Experience:<ul><li>High School Diploma or GED</li><li>Ability to interact with a multitude of different socioeconomic, gender, and linguistic attributes in a culturally sensitive manner.</li><li>Relevant training, experience and/or qualification</li><li>Knowledge and experience of relevant software applications: spreadsheets, word processing, and database management</li><li>Knowledge of administrative and clerical procedures</li><li>Proficient in spelling, punctuation, grammar and other English language skills</li><li>Proven experience of producing correspondence and documents</li><li>Proven experience in information and communication management</li><li>Verbal and written communication skills in both English and Spanish</li><li>Attention to detail</li><li>Confidentiality</li><li>Planning and organizing</li><li>Reliability</li><li>Punctuality</li><li>Time management</li><li>Interpersonal skills</li><li>Customer-service orientation</li><li>Initiative and Reliability</li></ul>Duties and Responsibilities:<ul><li>General office duties: answer phones, filing, faxing, copying, customer service</li><li>Prepare and manage correspondence, reports and documents, as directed</li><li>Maintain schedules and calendar</li><li>Arrange and confirm appointments</li><li>Organize internal and external events (events, celebrations, holiday festivities etc.)</li><li>Pick up incoming mail on your way in, and drop off outgoing mail at the end of every shift.</li><li>Make a room assignment for therapists on a daily basis</li><li>Communicate verbally and in writing to answer inquiries and provide information</li><li>Receive cash payments from clients prior to scheduled session</li><li>Open and closing procedures for office</li><li>Maintain front work station during office hours to ensure customer greeting and attendance to phone system</li><li>Operate office equipment</li><li>Ensure the front office is clean and tidy at all times</li><li>Retrieve client count at the beginning of every month(1st of the Month)</li><li>Distribute intake packets for new clients (make sure all documentation is returned)</li><li>Chart review and audits</li><li>Note to Charts</li><li>Mental Health Admission to County (intake only)</li><li>Follow with Referrals</li><li>Monthly Therapist tracking</li><li>1ST of the Month Medical Eligibility check.</li><li>Psychiatry Service Request/Vitals/follow up.</li><li>Assist bookkeeper in completing monthly billing requirements</li><li>Serve as a mentor for a new Mental Health Clinicians</li><li>Other duties, as assigned. The job of Administrative Assistant comes with additional tasks that may arise at any time. Please speak to your supervisor if you have questions on what these tasks may entail. Remember, as the face of the company, you are expected to act and dress professional at all times.</li><li>Receives, approves, and, when necessary, investigates client's accounts payable invoices.</li></ul>Community Access Network offers:<ul><li>Competitive pay-commensurate on experience</li><li>Benefit Package including Medical, Dental, Vision</li><li>401K retirement plan with generous company matching</li><li>Life and Disability insurance coverage</li><li>Paid Vacation and holiday pay</li><li>Excellent opportunity for professional growth</li><li>On-going training</li><li>Paid MFTI and ACSW CEUs and licensure preparation</li><li>Excellent training and clinical supervision</li><li>Mileage reimbursement or use of company vehicles</li><li>Excellent work environment</li><li>Flexible work schedule when appropriate</li></ul>Pay: $20.00 - $20.50 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Bilingual Receptionist

Luis A. Martinez, P.C.

We are an established and growing personal injury law firm seeking a friendly, reliable, and detail-oriented Bilingual Receptionist (English/Spanish) to join our team.As the first point of contact for our clients, this role is incredibly important to the overall client experience. We are looking for someone who naturally creates a welcoming environment, communicates with confidence and kindness, and takes pride in keeping things organized and running smoothly behind the scenes.The ideal candidate is comfortable working with individuals from diverse backgrounds, is eager to learn, and brings a positive, professional energy to the office each day. This is a great opportunity for someone looking to grow within a legal setting and be part of a supportive, team-oriented environment.Key Responsibilities<ul><li>Answering and routing calls on a multi-line phone system</li><li>Checking and responding to voicemail messages</li><li>Scheduling appointments and making outbound calls</li><li>Greeting clients and maintaining a professional, welcoming front lobby</li><li>Opening, organizing, and distributing incoming mail and faxes</li><li>Scanning, copying, and filing documents</li><li>Maintaining organization of the office, break room, and copy room</li><li>Stocking and organizing supplies, including the coffee station and office materials</li><li>Assisting with light clerical tasks such as data entry, as needed</li><li>Daily drop-off of outgoing mail</li></ul>Qualifications<ul><li>Bilingual in English and Spanish (required)</li><li>Previous receptionist, front desk, or office experience (required)</li><li>Strong communication and customer service skills</li><li>Comfortable handling a busy phone system</li><li>Organized, dependable, and detail-oriented</li><li>Ability to multitask in a fast-paced environment</li><li>Basic computer skills (email, scanning, data entry)</li></ul>Schedule &ndash; Full Time<ul><li>Monday &ndash; Thursday: 8:00 AM &ndash; 5:00 PM</li><li>Friday: 8:00 AM &ndash; 2:30 PM</li></ul>Why Join Our TeamWe truly value the role our receptionist plays in the success of our office and the experience we provide to our clients. You will be part of a supportive team that works hard, communicates well, and takes pride in what we do.We also believe in creating a positive and enjoyable work environment, from a stocked break room with snacks to celebrating milestones, hosting office lunches, and occasional team outings.If you are looking for a position where you can grow, feel appreciated, and make a meaningful impact each day, we would love to hear from you.Pay: $21.50 - $23.50 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Bilingual Receptionist (English/Spanish)

Fettig.jobs

Fettig Jobs is a well-known and respected family-owned staffing agency serving West Michigan with four locations. Ideal candidates for this role are driven to meet customer and associate needs, are team oriented and fun to be around.As a member of our Front Desk / Administrative team, you must be truly passionate about working with and helping people. This position requires someone who can multitask, maintain a high attention to detail, be friendly and outgoing, as well as speak fluently in both English and Spanish.In our office, you&rsquo;ll find a team-orientated environment, focused on open communication and growth for each team member. Plus, we offer competitive pay and benefits.Administrative Assistant &amp; Receptionist Essential Duties and Responsibilities:<ul><li>Answer multiple phone calls and transfer based on need</li><li>Respond to text communication/schedule interviews</li><li>Welcome and assist guests during their visit, focusing on providing the best customer service</li><li>Keep front lobby and office neat and presentable</li><li>Set up online employee paperwork for associates</li><li>Stock paperwork and create employee packets</li><li>Maintain accurate records for associates</li><li>Create interview schedules and documents for internal use</li><li>Perform drug screens &amp; background checks</li><li>Lead various trainings/orientations to associates</li><li>Scan and process paperwork</li><li>Upload documentation to personnel files in database</li><li>Complete employment verifications</li><li>Check voicemails</li></ul>Requirements of Administrative Assistant &amp; Receptionist:<ul><li>1-2 years experience in a similar role</li><li>High level of customer service and professionalism</li><li>Attention to detail</li><li>Hardworking and reliable</li><li>Multitasking and time-management skills</li><li>Fun and positive attitude</li><li>Strong communicator &ndash; written and verbal</li><li>Comfortable using a computer and various software</li><li>Bilingual in Spanish &amp; English</li><li>In office work (not remote)</li></ul>Benefits for Administrative Assistant &amp; Receptionist:<ul><li>Paid vacation, sick time and holidays</li><li>Health, dental, vision, ST/LT disability and life insurance</li><li>Health savings account</li><li>401K with company match</li><li>Annual company performance bonus</li><li>Regular team building events</li></ul>Location: Grand Rapids Office located at 265 Leonard St. NW.Pay: $19-20/hr.Bilingual: English and SpanishPay: $19.00 - $20.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Bilingual Receptionist / Administrative Assistant

MiamiLegalHelp.net

Our law firm is looking for a dedicated, part-time contractor to fill our Bilingual Receptionist/Administrative Assistant position to handle client-facing duties as well as general office management tasks. When our clients contact our office, we want them to find a friendly, smiling face and a helping hand at the reception desk. The position will be 20 hours per week M-F from 8:30 am-5 pm. The position currently pays $14.00 to $20.00 per hour depending on experience. The receptionist/administrative assistant will have the responsibility to answer the phone, schedule appointments, greet clients and perform office duties. Speak Spanish and English. The position requires you to make copies, write letters and draft documents. Microsoft Office (Word and Excel) skills required. Bachelor&rsquo;s degree preferred, but some college or current enrollment considered, with preference with legal related education. Exceptional customer service skills and professional phone manners. Positive attitude and enhanced work ethic. The office is high volume and clients are high profile. Resumes can be emailed to our office.Job Types: Part-time, ContractSalary: $14.00 - $20.00 per hourJob Types: Contract, Part-timePay: $14.00 - $20.00 per hourBenefits:<ul><li>Paid training</li></ul>Shift:<ul><li>4 hour shift</li><li>Day shift</li><li>Morning shift</li></ul>License/Certification:<ul><li>Driver's License (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Preferred)</li></ul>Work Location: In person

Bilingual Receptionist/Administrative Assistant

Solutions Law Iowa PLC

About Us: Solutions Law Iowa is a growing law firm focused on family law and immigration. We are a systems-driven, high-performance team that values organization, accountability, and excellent client experience from the very first call.Position Overview: This is not a traditional receptionist role. You are the first point of contact for potential clients and responsible for ensuring qualified leads are efficiently scheduled for consultations&mdash;without delays or missed opportunities.If you are organized, confident on the phone, and comfortable following structured processes, this role is a great fit.Key Responsibilities: &middot; Answer incoming calls and guide potential clients through intake&middot; Gather and enter accurate client information into our system (MyCase)&middot; Perform conflict checks&middot; Schedule consultations in real time whenever possible&middot; Clearly explain next steps and set expectations for clients&middot; Reduce unnecessary call transfers to attorneys and legal assistants&middot; Follow established scripts and workflows&middot; Assist with front desk and light administrative tasksWhat Success Looks Like:&middot; High percentage of callers scheduled during the first call&middot; Minimal &ldquo;callback&rdquo; backlog&middot; Accurate and complete data entry&middot; Smooth, professional client experienceQualifications:&middot; Prior receptionist, intake, or customer service experience preferred&middot; Strong communication and phone skills&middot; Highly organized with strong attention to detail&middot; Comfortable multitasking and using technology&middot; Spanish bilingual nonnegotiableCompensation &amp; Benefits:&middot; $19 - $25/hour (based on experience)&middot; Performance-based bonuses tied to lead conversion&middot; 4-day work week&middot; Paid time off and holidaysWork Environment:&middot; Structured, process-driven team&middot; Clear expectations and measurable performance&middot; Fast-paced, professional office settingHow to Apply:Please submit your resume along with a short response to the following:&middot; A caller says: &ldquo;I&rsquo;m not sure if I want to schedule yet - I need to think about it.&rdquo; How would you respond?Application Deadline: May 15, 2026, for an estimated start date of early June 2026.Pay: $19.00 - $25.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Bilingual Receptionist / Intake Specialist

Louis Law Group

Louis Law Group is a high pace property insurance litigation law firm seeking a bilingual receptionist/legal assistant. The following are the usual, basic and essential functions of the position. These functions are not to be construed as an exhaustive list of all responsibilities, duties and skills required.Candidates must be fluent in English and Spanish.Candidates must have a minimum of a High School Diploma or equivalent and have a background in customer service. Experience in the legal field highly desired.This is NOT a remote position.Candidate must also have the following:<ul><li>Communicating with clients, insurance adjusters and medical providers.</li><li>Serve as the initial point of contact for potential clients via phone, email, and in-person consultations.</li><li>Conduct thorough intake interviews to gather essential information about the client's case.</li><li>Accurately document client information and details of the incident.</li><li>Schedule consultations and follow-ups with attorneys as needed.</li><li>Ability to prioritize work load based on deadlines.</li><li>Ability to effectively manage and prioritize a large caseload.</li><li>Performing other support tasks.</li><li>E-filing experience.</li><li>Performing other support tasks.</li><li>Ability to work flexible schedule</li><li>Must have switchboard experience and experience with multiple phone lines</li><li>Excellent computer skills including Word and Excel</li><li>Strong communication skills</li><li>Must be organized and able to multi-task</li><li>Must have a positive and upbeat attitude</li><li>Must Speak Spanish</li></ul>Job Type: Full-timePay: $15.00 - $18.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Customer service: 1 year (Required)</li><li>Administrative: 1 year (Required)</li><li>Law office: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Bilingual Receptionist/ Legal Assistant

The Advocates

<div><h3 class="jobSectionHeader">Bilingual Receptionist &ndash; Legal Office</h3>
Schedule: Monday&ndash;Friday | 8:30 AM &ndash; 5:00 PM 
Pay: $20.50/hour
<h4 class="jobSectionHeader">Welcome to The Advocates: Where Compassion Meets Justice</h4>
At The Advocates Injury Attorneys, we&rsquo;re more than legal professionals&mdash;we&rsquo;re advocates for change. Every day, we fight for fairness and empower lives. Our mission goes beyond settlements; it&rsquo;s about making a real difference for our clients, our team, and our community.
If you&rsquo;re passionate about helping others and thrive in a fast-paced, people-focused environment, this is your chance to join a team that values purpose, growth, and connection.
<h3 class="jobSectionHeader">Why You&rsquo;ll Love Working Here</h3>
<ul><li>Impactful Work: Be the first point of contact for clients seeking justice.</li>
<li>Employee-Centered Culture: We celebrate wins together and support your success.</li>
<li>Recognition &amp; Rewards: Quarterly bonuses and peer recognition programs.</li>
<li>Comprehensive Benefits: HSA or Traditional medical plans, dental/vision options, paid parental leave, charitable time off, and 401k.</li>
</ul><h3 class="jobSectionHeader">Your Role: The Heart of Our Front-End Team</h3>
As a Legal Assistant in our Front End Team, you&rsquo;ll be the welcoming voice and face of The Advocates. You&rsquo;ll handle essential administrative tasks while delivering exceptional service to every client who walks through our doors or calls our office.
Key Responsibilities:
<ul><li>Answer and route incoming calls with professionalism and care.</li>
<li>Greet visitors and assist walk-in clients with inquiries.</li>
<li>Scan, sort, and manage mail, faxes, and client files.</li>
<li>Retrieve police reports and maintain organized records.</li>
<li>Keep front desk and common areas clean and inviting.</li>
<li>Learn to handle client documents and take PI lead calls.</li>
<li>Support the team with additional tasks as needed.</li>
</ul><h3 class="jobSectionHeader">What We&rsquo;re Looking For</h3>
<ul><li>Bilingual in Spanish.</li>
<li>Strong computer skills and ability to learn new software quickly.</li>
<li>Detail-oriented with excellent organizational skills.</li>
<li>Problem-solving mindset and ability to manage multiple priorities.</li>
<li>Outstanding communication and interpersonal abilities.</li>
</ul><h3 class="jobSectionHeader">Benefits That Matter</h3>
<ul><li>Medical Coverage: HSA or Traditional plans available.</li>
<li>Dental &amp; Vision Insurance: Affordable options available.</li>
<li>Paid Parental Leave: Because family comes first.</li>
<li>Charitable Time Off: Give back to causes you care about.</li>
<li>401k Plan: Secure your future with our retirement savings plan.</li>
</ul><h3 class="jobSectionHeader">Important Information</h3>
Equal Opportunity Employer: 
The Advocates is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under applicable law.
Work Authorization: 
Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to provide visa sponsorship at this time.
Ready to make a difference? Apply today and join a team where your work truly matters.</div>

Bilingual Receptionist - Legal Office

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