billing and accounting staff assistant

Oread Rx, LLC

Job TitleBilling &amp; Finance AssistantReports toThe Billing &amp; Finance Assistant reports to the Chief Operating Officer.SubordinatesThis position has no subordinates.ObjectivesThe billing &amp; finance assistant is responsible for supporting our finance team with routine billing cycles and day-to-day financial operations.FTE StatusThis position is full time/1.0 FTE. Work hours will 9am-5pm CST.Operational Duties and Responsibilities<ul><li>Manage billing cycles, ensuring accuracy and timely distribution of invoices.</li><li>Perform daily reconciliation of books, including bank accounts and financial transactions.</li><li>Conduct follow-ups on late payments via email or phone and maintain updated records of outstanding balances.</li><li>Generate and maintain financial reports.</li><li>Prepare and process check runs.</li><li>Maintain accurate documentation and uphold data confidentiality.</li></ul>Duties will remain fluid and work alterations, substitutions or additions can be made at the discretion of the Chief Operating Officer.EducationHigh School diploma required.Knowledge, Skills and Abilities1. Previous experience in billing, bookkeeping, or accounting support REQUIRED.2. Proficiency in QuickBooks Online Platform REQUIRED.3. Knowledge of office manager responsibilities, systems, and procedures.4. Proficient in MS Outlook, MS Office, MS Excel, and knowledge of QuickBooks or able and willing to learn.5. Ability to operate and train on office machines and equipment (e.g., fax machines and printers)6. Ability to multi-task and manage time efficiently.7. Demonstrate strong customer service skills.8. Ability to problem solve and have a high level of attention to detail.Pay: $33,000.00 - $43,000.00 per yearExperience:<ul><li>QuickBooks: 1 year (Required)</li><li>Accounting: 1 year (Required)</li></ul>Work Location: Remote

Billing & Finance Assistant

Supreme Rental Services

Job Summary We are seeking a detail-oriented Billing Assistant to join our team in Midland, TX. In this role, you will be an essential part of our day-to-day operations &mdash; gathering billing information, preparing accurate invoices, and ensuring timely delivery to customers and internal teams. You'll work in a fast-paced office environment supporting both field operations and management, and you will be expected to communicate professionally with customers and staff alike. This is a great opportunity for someone who takes pride in accuracy and thrives in a structured, team-oriented setting.Duties<ul><li>Collect all necessary information required to generate accurate customer invoices</li><li>Prepare and issue invoices in a timely and accurate manner</li><li>Review invoices for accuracy prior to delivery and distribute through proper procedures</li><li>Assist with month-end reporting and billing reconciliation</li><li>Communicate professionally with customers and internal staff to resolve billing inquiries</li><li>Maintain organized billing records and documentation</li><li>Perform other duties as assigned by management</li></ul>Required Qualifications<ul><li>Previous billing or accounts receivable experience preferred</li><li>Proficiency in Open Invoice, Open Ticket, Microsoft Excel, and general Office software</li><li>Strong written and verbal communication skills in English</li><li>High attention to detail and commitment to accuracy</li><li>Ability to manage multiple tasks and meet deadlines in a fast-paced environment</li><li>Must be authorized to work in the United States</li></ul>Preferred<ul><li>Experience in oilfield, energy, or chemical industry billing</li><li>Familiarity with field ticketing and invoice workflows</li><li>Associates degree or higher in accounting, business, or a related field</li><li>Ability to handle a high volume of invoices with consistent accuracy</li></ul>Pay: $18.00 - $20.00 per hourBenefits:<ul><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Language:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>Midland, TX 79707 (Required)</li></ul>Work Location: In person

Billing Assistant

Black Swans Freight

Billing Assistant (Part-Time, In-Office)Company: Black Swans Freight, LLC Location: In-Office (O'Fallon, MO) Schedule: Part-Time (15-30 hours per week) Pay: $20/hourPosition OverviewBlack Swans Freight, a family and veteran-owned logistics company specializing in expedited freight, is seeking a reliable and detail-oriented Billing Assistant to support our Billing Specialist. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with numbers, organization, and administrative tasks.Key Responsibilities<ul><li>Assist with preparing and processing customer invoices</li><li>Review billing data for accuracy and completeness</li><li>Support billing reconciliation and issue resolution</li><li>Maintain organized records of invoices and billing documents</li><li>Communicate with internal team members regarding billing updates or discrepancies</li><li>Perform general administrative support related to billing operations</li></ul>Qualifications<ul><li>Previous administrative or billing experience preferred (not required)</li><li>Strong attention to detail and accuracy</li><li>Basic understanding of invoicing or accounting principles is a plus</li><li>Proficient in Microsoft Office (especially Excel)</li><li>Strong organizational and time management skills</li><li>Ability to work independently and as part of a team</li></ul>What We Offer<ul><li>Flexible part-time schedule</li><li>Supportive, family-oriented work environment</li><li>Opportunity to grow within a rapidly expanding logistics company</li></ul>How to ApplyPlease submit your resume along with a brief description of your experience.Pay: $20.00 per hourWork Location: In person

Lord's Place Inc

<div>Description: 
The Lord&rsquo;s Place is a dynamic, passion-driven social impact organization in Palm Beach County providing innovative, compassionate, and effective services to homeless men, women, and children in our community. We are an organization committed to building a workplace welcoming people of all backgrounds. We have consistently ranked nationally as a Best Nonprofit to Work For and as a Best Place to Work in Florida.
What makes us one of the best places to work, besides having mission-focused employees who live our core values?
<ul><li>Generous paid time off including vacation, sick leave, and holidays</li><li>
Maternity/Paternity Leave</li><li>
401k with automatic three percent employer match</li><li>
Exceptional benefits including health, dental, vision, life, short and long-term disability, supplemental insurances
</li><li>Employee assistance</li><li>
Tuition Reimbursement</li><li>
Flexible work environment</li><li>
And much, much more!</li></ul>
We are seeking a Grant Billing Specialist to join our Finance team. The Grant Billing Specialist will assist with financial record keeping and reporting for The Lord&rsquo;s Place to provide accurate and timely financial reporting and assist the Assistant Director of Finance as directed in the general operations of accounting. The hours are generally 8:30 a.m. to 4:30 p.m., Monday-Friday.
Some responsibilities include:<ul><li>
Prepare journal entries.</li><li>
Coordinate and/or prepare monthly grant reimbursement invoices for the Controller.</li><li>
Prepare monthly reconciliations, including balances for all restricted grants.</li><li>
Prepare monthly program profit &amp; loss (budget vs. actual) reports and interfaces with program teams to ensure an understanding of financial data for the purposes of managing budgets.</li><li>
Prepare monthly balance sheet support schedules.</li><li>
Provide back-up support to the Finance Assistants for payroll, A/P, and A/R.</li><li>
Review monthly expenses to ensure the source is appropriate.</li><li>
Under the direction of the Assistant Director of Finance, confers with personnel affected by grant-funded programs to outline how funds are to be used, and explain statistical information necessary to comply with funding agreements.</li><li>
Performs additional duties as assigned by the Assistant Director of Finance according to business needs.</li></ul>
Requirements: 
Requirements for the position include:<ul><li>
Bachelor&rsquo;s degree in accounting preferred or associate degree in accounting, or comparable years of experience.
</li><li>Minimum of three years' accounting experience required.</li><li>
Fund accounting and progressive government grant billing experience or equivalent preferred.</li><li>
A passion for numbers and a willingness to proactively take ownership of financial records and ensure data integrity.
</li><li>Strong attention to detail and ability to work in a fast-paced, changing environment.
</li><li>Proficient computer skills and intermediate Excel experience required.</li><li>
Excellent verbal and written communication skills required.</li></ul></div>

GRANT BILLING SPECIALIST - 1 F/T POSITION

Apollo Homecare of Kansas

We are looking for an executive assistant to support our durable medical equipment company. Qualities for success in this position include being detailed-minded, enjoying a variety of different tasks and projects, and having a proactive and helpful attitude. We work hard to give a great experience to our patients and strive to have a fun, positive, and upbeat environment. When you work for this small company, you will have direct access to the owner, workplace flexibility, greater ability to showcase your skills, and no corporate red tape to navigate.Core responsibilities:<ul><li>Administrative needs such as reports, tracking data, overseeing administrative processes.</li><li>Special projects as assigned.</li><li>Accurate, detailed data entry into our billing system.</li><li>Answering phone calls and responding to inquiries and patient requests or needs.</li><li>Filling patient orders for masks and supplies.</li><li>Scheduling appointments via phone and from online requests.</li><li>Making follow up calls to patients, doctors, or insurance companies</li><li>Keeping entire office tidy. Ordering office supplies.</li><li>Running errands as necessary.</li><li>Greeting patients.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in business administration, accounting, or social services</li><li>Excellent customer service skills. Friendly, helpful and knowledgeable.</li><li>Computer proficiency, including Microsoft Office programs, email, &amp; Google docs</li><li>Basic typing, printing, scanning, and faxing ability.</li><li>High attention to details and follow-through.</li><li>Helpful and professional communicator, verbally and in writing.</li><li>Ability to work independently and to proactively engage with team members as necessary.</li><li>Ability to multitask, meet deadlines and work with interruptions and changing priorities.</li><li>Ability to take initiative.</li><li>Positive and people-oriented. We enjoy our patients and each other!</li><li>Valid driver's license.</li></ul>Preferred, additional skills:<ul><li>Experience working in a medical setting</li><li>Experience with medical billing</li></ul>Hours:Full Time Monday-Friday 8:30am-5:00pmPlease apply by sending resume and cover letter. Please state your desired salary. Resumes without cover letters will not be considered.Job Type: Full-timePay: $18.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Assistant support: 3 years (Required)</li></ul>Work Location: In person

Administrative Assistant/Billing

GovSmart

Job OverviewThe primary responsibility of the Accounting Assistant is to support the accounts receivable process, including both customer invoicing and collections efforts, through consistent communication and accurate data entry. This role requires strong attention to detail, the ability to manage high volumes of transactions, and confidence in both written and verbal communication.This position plays a critical role in ensuring invoices are generated accurately and payments are collected in a timely manner. Success in this role requires persistence, professionalism, organization, and a high level of accuracy.Responsibilities<ul><li>Prepare and issue accurate customer invoices in a timely manner.</li><li>Review billing data to ensure accuracy and completeness before invoicing.</li><li>Proactively manage collections by making outbound calls to customers regarding outstanding balances.</li><li>Build and maintain positive, professional relationships with customers to facilitate timely payments.</li><li>Collaborate with internal teams to resolve billing discrepancies and support collection efforts.</li><li>Accurately document call activity, payment commitments, invoice updates, and account changes in real time.</li><li>Maintain organized and up-to-date records of invoices and customer accounts</li><li>Ensure timely and accurate flow of information between customers and internal stakeholders.</li><li>Maintain a high level of customer service while handling sensitive financial conversations.</li><li>Perform other duties as assigned</li></ul>Required Skills<ul><li>Strong verbal and written communication skills, with confidence in phone-based interactions.</li><li>High attention to detail, especially when preparing and reviewing invoices.</li><li>Strong data entry and typing skills with a high level of accuracy.</li><li>Proven ability to handle high call volumes while maintaining professionalism and persistence.</li><li>Ability to build rapport quickly and maintain trust with customers and colleagues.</li><li>Comfortable working extended periods on the phone and computer.</li><li>Strong time management and organizational skills in a fast-paced environment</li><li>Basic understanding of accounts receivable, invoicing, collections, or bookkeeping processes preferred.</li><li>Proficiency in Microsoft Office Suite (Excel experience preferred).</li><li>Ability to follow both verbal and written instructions.</li><li>High school diploma or equivalent required.</li><li>At least two years of office, customer service, invoicing, or collections experience preferred.</li></ul>Physical Requirements:<ul><li>Prolonged periods of sitting at a desk, working on a computer, and making phone calls</li><li>Must be able to lift up to 15 pounds at times.</li></ul>Pay: $48,000.00 - $51,000.00 per yearBenefits:<ul><li>401(k)</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Assistant (AR & Collections Focus)

Chiropractic Care

Job Summary We are seeking a dedicated and compassionate Chiropractic Assistant. The ideal candidate will play a role in providing exceptional patient service and billing within our chiropractic practice. This position requires a mild understanding of anatomy, as well as the ability to submit billing to insurance companies. If you are passionate about helping others and have a positive attitude, we encourage you to apply.Responsibilities<ul><li>Greet and assist patients upon arrival, conversate and provide a welcoming environment.</li><li>Verify insurance co-pays and deductibles.</li><li>Assist the chiropractor during patient assessments and treatment sessions if needed.</li><li>Maintain accurate patient records, including billing through Chirofusion EHR.</li><li>Assist in delivering patient's treatment plans, exercises, and wellness strategies.</li><li>Ensure the clinic is clean, organized, and well-stocked with necessary supplies.</li><li>Schedule appointments and manage patient follow-ups effectively.</li></ul>Requirements<ul><li>Strong patient service skills with a positive attitude and a good sense of humor.</li><li>Knowledge of anatomy to assist in patient assessments effectively. (or willingness to learn)</li><li>Ability to learn medical terminology that is essential for billing and record-keeping.</li><li>Ability to perform intake procedures efficiently when needed.</li><li>Excellent communication skills, both verbal and written, to interact with patients and staff.</li><li>Previous experience in a healthcare billing is preferred but not mandatory. Join us in making a difference in our patients' lives through quality chiropractic care!</li></ul>Job Type: Full-timePay: $18.00 per hourShift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Port Saint Lucie, FL 34952 (Required)</li></ul>Work Location: In person

Billing / Chiropractic Assistant

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10000 billing and accounting staff assistant jobs Near Me

Billing & Finance Assistant

Billing Assistant

Billing Assistant

GRANT BILLING SPECIALIST - 1 F/T POSITION

Administrative Assistant/Billing

Accounting Assistant (AR & Collections Focus)

Billing / Chiropractic Assistant