billing and accounting staff assistant

King Revolution Inc

We are seeking an experienced and results-driven Assistant Manager &ndash; Financial Billing with a strong background in billing, accounts, and finance to join our team. The ideal candidate must have proven leadership skills, strong communication abilities, and the capability to manage and guide a team effectively.Key Responsibilities&middot; Oversee and manage billing operations to ensure accuracy and timeliness.&middot; Supervise day-to-day accounting and finance functions, including reconciliations and reporting.&middot; Ensure compliance with financial regulations, policies, and internal controls.&middot; Prepare, analyze, and present financial statements and reports to management.&middot; Lead and support the Billing team, providing guidance and training where necessary.&middot; Collaborate with cross-functional teams to resolve financial discrepancies and improve processes.&middot; Handle client and vendor communication regarding billing and financial matters.Requirements&middot; Bachelor&rsquo;s or Master&rsquo;s degree in Accounting, Finance, or a related field.&middot; Minimum 3 years of experience in billing, accounts, and finance.&middot; Strong knowledge of financial regulations, accounting principles, and reporting standards.&middot; Proven leadership and team management skills.&middot; Excellent communication, interpersonal, and problem-solving abilities.&middot; Billing experience in USA or UK is Highly Preferable.&middot; Proficiency in accounting software and MS Office (Excel, Word, PowerPoint).Skills&middot; Strong leadership and decision-making ability.&middot; Analytical and detail-oriented.&middot; Ability to work under pressure and meet deadlines.&middot; Excellent negotiation and team-handling skills.Job Type: Full-timePay: Rs100,000.00 - Rs130,000.00 per monthWork Location: In person

Assistant Manager Finance Account & Billing

The Law Office of Barry E. Janay, P.C.

About the FirmThe Law Office of Barry E. Janay, P.C. is a boutique law firm serving clients across New York and New Jersey in estate planning, real estate, business law, bankruptcy, collections, and aviation law.The firm currently includes three attorneys and a growing team, supported by a modern technology stack including Clio Manage, QuickBooks Online, Power BI, Gusto, and Melio.We are seeking a detail-oriented finance professional to manage the firm's billing, trust-account compliance across two jurisdictions, and bookkeeping workflows&mdash;including books for an affiliated entity, Suite.Legal, LLC, which manages the firm's office lease. This is a hands-on execution role, ideal for someone experienced in law-firm billing and accounting who can maintain accurate financial operations independently in a small professional services environment.Role OverviewThis role owns the day-to-day financial operations of the firm and an affiliated entity (Suite.Legal, LLC), including billing, collections coordination, trust-account reconciliation across New York and New Jersey, and bookkeeping. The position is execution-focused rather than strategic and is best suited to someone comfortable working independently and maintaining structured financial processes in a boutique firm environment.You'll report directly to the firm's Managing Attorney and work alongside a small team of attorneys and an operations/technology lead.Primary priorities:<ul><li>Accurate and timely client billing</li><li>Proper trust accounting and reconciliation across NJ (IOLTA) and NY (IOLA)</li><li>Clean bookkeeping and financial records in QuickBooks across the firm and Suite.Legal</li></ul>Secondary responsibilities include payroll processing, vendor payments, financial reporting support, and coordination of finance-related communications.Key ResponsibilitiesBilling &amp; Revenue Cycle<ul><li>Manage the full billing cycle using Clio Manage&mdash;from attorney time-entry follow-up through invoice delivery.</li><li>Review attorney time entries and prepare draft invoices.</li><li>Finalize invoices including adjustments, write-downs, and payment plans.</li><li>Send bills and monitor collections activity.</li><li>Follow up on outstanding invoices using aging reports and established collection workflows.</li></ul>Trust / IOLTA / IOLA Accounting<ul><li>Own trust-account compliance for the firm across two jurisdictions: New Jersey (IOLTA, Rule 1:28A) and New York (IOLA, Rule 1.15 of the NY Rules of Professional Conduct).</li><li>Perform monthly three-way reconciliations between bank trust accounts, Clio trust ledger, and client matter balances across two trust accounts (one NJ IOLTA, one NY IOLA).</li><li>Manage transfers between trust, retainer, and operating accounts with strict adherence to each state's recordkeeping requirements.</li><li>Maintain audit-ready trust-account documentation at all times. Trust accounting errors in either jurisdiction can result in bar discipline&mdash;this function requires precision and experience.</li></ul>Bookkeeping &amp; Financial Records<ul><li>Maintain accurate books in QuickBooks Online across two banking relationships: seven accounts at the primary bank (operating, two retainer, two trust) plus a checking account and line of credit at a secondary bank, along with two credit cards.</li><li>Reconcile all bank, credit card, and line of credit accounts monthly.</li><li>Record financial transactions and maintain clean ledgers.</li><li>Assist with month-end close preparation.</li><li>Produce basic financial reports (P&amp;L, cash flow, A/R aging) for firm leadership.</li></ul>Suite.Legal Entity Bookkeeping<ul><li>Maintain books for Suite.Legal, LLC, the firm's affiliated passthrough entity that manages the office lease and sublets space to other attorneys.</li><li>Track sublease income, lease payments, and related expenses in QuickBooks.</li><li>Reconcile Suite.Legal accounts and assist with any reporting required for the entity.</li></ul>Accounts Payable &amp; Payroll<ul><li>Manage vendor payments using Melio; track bills and payment schedules.</li><li>Process payroll using Gusto, ensuring accuracy, timeliness, and compliance.</li></ul>Financial Reporting &amp; Dashboard Monitoring<ul><li>Use existing Power BI dashboards to review financial metrics (A/R trends, billing activity, collections performance). Comfort reading dashboards is required; building them is a plus but not expected.</li></ul>Finance Communications<ul><li>Monitor and manage finance-related email communications.</li><li>Respond to billing or payment inquiries during scheduled working hours.</li><li>Coordinate with attorneys and staff on billing or financial questions.</li></ul>Required Qualifications<ul><li>3+ years of experience in law-firm billing, accounting, or financial operations within a professional services firm.</li><li>Minimum 2 years of hands-on trust/IOLTA accounting experience, including three-way reconciliations and compliance with state bar trust rules. Multi-state trust accounting experience (particularly NY and NJ) is strongly preferred. This is non-negotiable.</li><li>Practical experience with Clio Manage (or a comparable legal practice management/billing system) for timekeeping, billing, and trust accounting.</li><li>Strong proficiency with QuickBooks Online, including reconciliations and basic financial reporting.</li><li>Experience with accounts receivable and collections coordination.</li><li>Strong organizational skills and attention to financial detail.</li><li>Ability to work independently, manage multiple priorities, and communicate clearly with attorneys, staff, and clients.</li></ul>Preferred Qualifications<ul><li>Prior experience working in a law firm environment.</li><li>Experience managing books for multiple related entities.</li><li>Experience with trust accounting across multiple jurisdictions (NY and NJ in particular).</li><li>Experience using Melio or similar AP payment systems.</li><li>Experience with Gusto payroll.</li><li>Comfort working with financial reporting tools such as Power BI.</li><li>Experience creating or following documented billing, trust accounting, or financial workflow SOPs.</li></ul>Position DetailsHoursApproximately 20&ndash;25 hours per weekEmployment TypeW-2 employeeScheduleFlexible&mdash;Eastern time business hoursLocationRemote, Hybrid, or In-Person (Livingston, NJ)CompensationUp to $65,000/year for part-time hoursReports ToManaging AttorneyGrowthRole may expand to full-time as the firm growsBenefits<ul><li>Flexible part-time schedule&mdash;set your own hours within Eastern time business hours.</li><li>Remote-friendly work structure.</li><li>401(k) / retirement plan.</li><li>Potential path to full-time as the firm grows.</li></ul>How to ApplyPlease submit your resume and a brief cover letter describing your experience with law-firm billing systems, QuickBooks, and trust/IOLTA/IOLA reconciliations. If you have multi-state trust accounting experience, please highlight that. Let us know your preferred weekly hours and work arrangement (remote, hybrid, or in-person).Learn more about us at https://lobej.comPay: $40.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: Remote

Law Firm Billing & Accounting Coordinator (Part-Time)

Nierman Practice Management

Bookkeeper &ndash; Billing &amp; Finance Operations Assistant (Full-Time, Remote)Company: Nierman Practice Management Job Type: Full-Time Location: Remote (U.S. &ndash; Nationwide) Schedule: Monday&ndash;Friday, standard business hours Compensation: Competitive hourly rate based on experienceAbout Nierman Practice Management Nierman Practice Management is a fast-growing, innovative company dedicated to helping dental and medical practices thrive through industry-leading continuing education, expert practice consulting, and specialized medical billing solutions for dental offices nationwide. Our team is passionate about empowering providers to strengthen both their clinical excellence and business success while maintaining efficient, streamlined operations. As we continue expanding our impact across the country, we are seeking a highly organized, detail-oriented Bookkeeper &ndash; Billing &amp; Finance Operations Assistant who is excited to contribute to a collaborative, high-performing remote team and play a key role in supporting our financial operations and administrative workflow.Position Overview This role will support bookkeeping, billing, and financial operations while also assisting with administrative tasks that keep daily operations running smoothly. The ideal candidate is organized, proactive, and comfortable working with multiple financial and administrative systems in a remote environment.Key ResponsibilitiesBookkeeping &amp; Financial Operations<ul><li>Maintain accurate financial records using QuickBooks</li><li>Reconcile bank and payment accounts</li><li>Assist with balance sheets, profit &amp; loss reporting, and financial tracking</li><li>Process payments and support billing workflows</li><li>Monitor transactions through Stripe and internal billing platforms</li></ul>Administrative &amp; Operations Support<ul><li>Assist with general administrative tasks and operational support</li><li>Help coordinate internal documentation and financial records</li><li>Support administrative needs for continuing education courses and company events</li><li>Communicate with team members regarding billing and financial updates</li></ul>Systems &amp; Tools<ul><li>QuickBooks</li><li>HubSpot CRM</li><li>Stripe payment platform</li><li>Microsoft Office (Excel, Outlook, Word)</li><li>RingCentral phone system</li><li>Internal billing and practice management platforms</li></ul>QualificationsRequired<ul><li>Previous bookkeeping or accounting support experience</li><li>Strong knowledge of QuickBooks</li><li>Experience reconciling accounts and reviewing financial records</li><li>Intermediate to advanced Excel skills</li><li>Strong organizational and time management abilities</li><li>Ability to work independently in a remote environment</li></ul>Preferred<ul><li>Experience supporting billing operations</li><li>Familiarity with HubSpot and Stripe</li><li>Experience working with small business financial operations</li></ul>What We&rsquo;re Looking For<ul><li>Detail-oriented and highly organized</li><li>Reliable and responsive in a remote work environment</li><li>Comfortable managing multiple operational tasks</li><li>Strong communication and problem-solving skills</li></ul>Benefits &amp; Long-Term OpportunityWe are committed to creating a stable, long-term opportunity for the right candidate. This full-time role includes a competitive benefits package with paid time off (PTO), paid holidays, and a 401(k) plan, designed to support both your professional growth and long-term financial well-being. Our goal is to build a committed partnership where you can grow with the company and become an integral part of our operations for years to come.How to Apply Please submit your resume and a brief summary of your bookkeeping experience. Qualified candidates will be contacted for a Phase 1 screening interview.Job Type: Full-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li><li>Paid training</li><li>Work from home</li></ul>Work Location: Remote

Full -Time Bookkeeper – Billing & Finance Operations Assistant

Emerge Therapy

Billing Assistant &ndash; Emerge TherapyPosition Type: Part-Time (Up to 8-10 hours per week) Location: Minneapolis, MNAbout UsEmerge Therapy is a growing mental health practice committed to providing compassionate, high-quality Psychotherapy to our community. Our team of clinicians supports clients across a wide range of mental health needs. We are seeking a detail-oriented Billing Assistant to support our billing processes and help ensure accurate and timely insurance claims.Position Overview The Billing Assistant will support the clinic&rsquo;s billing operations by assisting with insurance claims, billing follow-up, and general billing-related administrative tasks. This role works closely with the administrative team to help maintain accurate records and ensure smooth billing operations for the practice.Key Responsibilities<ul><li>Assist with submitting insurance claims for mental health services</li><li>Verify client insurance benefits and eligibility</li><li>Help follow up on unpaid or denied claims</li><li>Assist with billing questions from clients and direct inquiries as needed</li><li>Maintain accurate billing records and documentation</li><li>Support administrative staff with billing-related tasks and reports</li><li>Communicate with insurance companies regarding claim status and corrections when needed</li></ul>Qualifications<ul><li>Experience in medical billing, healthcare administration, or office administration preferred</li><li>Familiarity with insurance claims and billing processes is a plus</li><li>Strong attention to detail and organizational skills</li><li>Comfortable working with EHR or billing software</li><li>Strong communication and customer service skills</li><li>Ability to work independently and manage multiple tasks</li></ul>Schedule &amp; Benefits<ul><li>This is a part-time position of up to 10 hours per week</li><li>Employees in this role will accrue paid time off (PTO)</li></ul>How to ApplyPlease submit your resume and a brief cover letter to Kirby@emergetherapy.com. We look forward to hearing from you.Pay: From $19.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Opportunities for advancement</li><li>Paid time off</li></ul>Work Location: Remote

Billing Assistant

Therapy Time llc.

Accounts Receivable Job Description &ndash; Home Health AgencyPosition SummaryThe Accounts Receivable (AR) Specialist ensures accurate billing and timely collection of payments for home health services. This role is critical for maintaining cash flow and compliance with healthcare regulations.Key Responsibilities<ul><li>Monitor receivables: Track outstanding balances, follow up on unpaid claims, and maintain aging reports.</li><li>Resolve claim issues: Research and correct rejected or denied claims, initiate corrective actions, and resubmit.</li><li>Manage patient billing: match invoices with the billing, and handle patient inquiries.</li><li>Maintain compliance: Ensure billing practices meet Medicare/Medicaid and HIPAA requirements.</li><li>Support agency staff: Educate and guide personnel on clean claim practices and billing procedures.</li></ul>Qualifications<ul><li>Education: High school diploma or GED required; associate or bachelor&rsquo;s degree in accounting preferred.</li><li>Experience: 1&ndash;3 years in healthcare billing or accounts receivable, preferably in home health.</li><li>Skills:</li><li>Knowledge of Medicare/Medicaid billing rules</li><li>Proficiency with billing software</li><li>Strong analytical and problem-solving abilities</li><li>Attention to detail and accuracy</li><li>Effective communication with patients and payers</li></ul>Work Environment<ul><li>Full-time/ Part-time, typically during business hours.</li><li>May involve interaction with multiple agencies or departments.</li></ul>Job Types: Full-time, Part-timePay: $16.00 - $18.00 per hourWork Location: In person

Accounts Receivable Assistant - Home Health Agency

Knobbe Martens Olson & Bear LLP

<div><div>Posted Date: March 19, 2026
General Summary: Perform monthly legal billing cycle procedures and other billing department operations. Work cohesively with team members and attorneys to ensure efficient and superior client service.

Responsibilities:
<ul>
<li>Edit Partner prebills.</li>
<li>Compare draft bills to prebills to ensure accuracy.</li>
<li>Finalize and send invoices to clients.</li>
<li>Comply with special billing requests from attorneys and clients.</li>
<li>Complete special projects as assigned.</li>
</ul>
Qualifications:
<ul>
<li>General knowledge of accounting with ability to analyze and issue accurate invoices.</li>
<li>Experience with Aderant billing software preferred.</li>
<li>Courses in business or accounting are helpful.</li>
<li>Must be efficient, accurate, timely, flexible, organized and have excellent attention to detail.</li>
<li>Able to thrive in a fast-paced, dynamic environment.</li>
<li>Team-player and a positive attitude is a must.</li>
<li>Must meet minimum testing requirements.</li>
<li>Able to lift and carry up to 15 pounds.</li>
</ul>
Compensation: Salary range for this position is $65,000 to $80,000 annually, depending on qualifications and experience.

Status: Full time, Non-Exempt

Hours: Monday through Friday, 8:30 a.m. to 5:30 p.m. Hybrid options available after probationary period. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime which often cannot be predicted in advance.

At Knobbe Martens, the health and well-being of our employees is of utmost importance. We offer competitive pay and health benefits, generous paid time off, a 401(k) plan with employer contribution, a flexible spending account, educational assistance, wellness programs, and more. Details related to benefits will be confirmed at time of hire.

More information about the firm can be found at www.knobbe.com. 

<div><h3 class="jobSectionHeader">Office(s)</h3>
<ul><li>Orange County</li>
</ul></div><div>Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you need assistance with or experience technical difficulties submitting the application, please e-mail queries to: HR Recruiting Manager.
</div><div>Equal Opportunity Employer</div></div></div><div></div>

Accounting Specialist/Billing

Defense Holdings, Inc.

Defense Holdings, Inc. (DHi)
 Location: Hybrid (US)
 Employment Type: Full-Time
 Department: Finance / Billing
 Reports To: Billing Supervisor
 
Company Overview
 
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
 
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
 
Position Summary
 
Defense Holdings, Inc. (DHi) is seeking a Billing & Accounts Coordinator to support the billing department in processing invoices, maintaining client records, and ensuring accuracy in financial documentation. The ideal candidate will be highly detail-oriented, analytical, and able to manage various administrative billing functions efficiently.
 
This role requires strong organizational skills and the ability to communicate with clients and team members effectively.
 
Key Responsibilities
 
Billing & Accounts Processing
 
<ul>
<li>Generate, review, and process invoices in a timely manner.</li>
<li>Ensure accurate billing records and client account updates.</li>
<li>Handle client inquiries regarding billing issues and resolve discrepancies.</li>
</ul>
Compliance & Reporting
 
<ul>
<li>Assist in the preparation of billing reports for management review.</li>
<li>Ensure compliance with financial policies and client contract terms.</li>
<li>Help with audits and support financial reporting processes.</li>
</ul>
Cross-Department Coordination
 
<ul>
<li>Collaborate with finance, client services, and operations teams.</li>
<li>Ensure billing procedures align with company policies and industry standards.</li>
</ul>
Required Qualifications
 
<ul>
<li>Associate's or Bachelor's degree in Accounting, Finance, or related field.</li>
<li>2–4 years of experience in billing, accounts payable, or accounting support.</li>
<li>Proficiency in accounting software and Microsoft Office Suite.</li>
<li>Strong analytical skills and attention to detail.</li>
<li>Ability to manage multiple priorities in a fast-paced environment.</li>
</ul>
Preferred Qualifications
 
<ul>
<li>Experience in government contracting or defense-related billing.</li>
<li>Familiarity with billing platforms or CRM systems.</li>
</ul>
Core Competencies
 
<ul>
<li>Accuracy & Attention to Detail: Ensure accuracy in financial documentation and reporting.</li>
<li>Communication Skills: Effectively communicate with clients and team members.</li>
<li>Problem-Solving: Address billing issues and discrepancies proactively.</li>
<li>Time Management: Handle multiple billing tasks efficiently and meet deadlines.</li>
</ul>
Work Environment
 
<ul>
<li>Professional office environment (or hybrid/remote if applicable).</li>
<li>May require occasional travel.</li>
<li>Must be eligible to work in the United States.</li>
<li>Ability to obtain and maintain security clearance may be required.</li>
</ul>
Compensation & Benefits
 
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:
 
<ul>
<li>Competitive base salary (commensurate with experience)</li>
<li>Medical, Dental, and Vision Insurance</li>
<li>401(k) with company match</li>
<li>Paid Time Off (PTO) and Holidays</li>
<li>Life and Disability Insurance</li>
<li>Professional development opportunities</li>
</ul>
Equal Opportunity Employer Statement
 
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Billing & Accounts Coordinator

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