billing coordinator

Expertise Recruitment

<div><h3 class="jobSectionHeader">Job Description</h3>
<div><ul><li> Job Purpose:</li><li> 
 The Billing Coordinator is responsible for managing the firm&rsquo;s billing and invoicing processes, ensuring accuracy, timeliness, and compliance with client agreements and UAE financial regulations. This role works closely with partners, lawyers, and the finance team to prepare and process invoices, track payments, and maintain proper financial records in line with the firm&rsquo;s policies and legal industry standards.</li><li> 
 Scope: UAE, KSA</li><li> 
 Key Responsibilities:</li></ul> 
<ul><li>
Prepare, review, and process client invoices in coordination with partners and fee earners. 
</li><li>
Ensure billing accuracy and compliance with client engagement terms and billing guidelines. 
</li><li>
Manage time entries and matter-based billing through the firm&rsquo;s practice management or accounting system. 
</li><li>
Track Work in Progress (WIP) and coordinate with partners to finalize monthly billing. 
</li><li>
Monitor client accounts, collections, and outstanding balances; follow up on overdue invoices when required. 
</li><li>
Handle credit notes, billing adjustments, and retainer applications in accordance with firm policy. 
</li><li>
Ensure all VAT requirements are applied correctly on invoices as per UAE and KSA regulations. 
</li><li>
Coordinate with the Chief Accountant to ensure invoices are in compliance with the accounting standards. 
</li><li>
Generate billing reports and summaries for management review. 
</li><li>
Maintain billing records, client correspondence, and supporting documentation in a confidential and organized manner. 
</li><li>
Support the finance team in audit preparation, reconciliations, and month-end closing. 
</li><li>
Provide assistance in developing and improving billing processes and systems for efficiency.</li></ul><ul><li> 
</li></ul> 
 
<div></div> 
 
<h3 class="jobSectionHeader">Requirements</h3> 
<ul><li>
Bachelor&rsquo;s degree in Accounting, Finance, or Business Administration. 
</li><li>
3&ndash;5 years of experience in billing or accounting, preferably within a law firm or professional services firm in the UAE. 
</li><li>
Strong understanding of UAE and KSA VAT laws, FTA and ZAKAT invoicing requirements, and billing compliance. 
</li><li>
Proficiency in accounting or practice management systems (e.g., Elite, Clio, QuickBooks, or similar). 
</li><li>
Excellent numerical accuracy, attention to detail, and organizational skills. 
</li><li>
Strong communication skills to liaise effectively with lawyers, clients, and finance staff. 
</li><li>
Ability to handle confidential financial data with integrity and discretion. 
</li><li>
High attention to detail and accuracy. 
</li><li>
Strong time management and organizational skills. 
</li><li>
Proactive and client-focused approach. 
</li><li>
Ability to work under pressure and meet billing deadlines. 
</li><li>
Team-oriented with good interpersonal and problem-solving skills. 
</li><li>
Sound understanding of professional service billing practices. 
</li><li>
Fluent in English, both spoken and written.</li></ul></div></div>

Billing Coordinator

Friedman Vartolo LLP

<div>The Company
Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 300+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe. 
The Position
Friedman Vartolo LLP is seeking an experienced Legal Billing Coordinator to join its accounting department. The Billing Coordinator ensures the Firm tracks and collects billable fees and costs consistently and correctly. This position supports the day-to-day operations of the firm by ensuring the Firm charges its clients appropriately and collects payments in a timely manner. In this role, you will be requesting and receiving fee approvals from clients, invoicing, reviewing case management system activity, and handling general billing inquires.
This position requires accurate and reliable managing of financial records and processing business transactions. Strong attention to detail and organizational skills are essential. A strong degree of computer knowledge is required. 
Responsibilities<ul><li>
Request and receive approval from clients to bill excess fees</li><li>
Create invoices for work performed by attorneys and paralegals in accordance with established Firm guidelines and client directives</li><li>
Thoroughly review case management system to ensure accurate billing of work completed
</li><li>Prepare invoices for submission to clients by reviewing and attaching necessary supporting documents such as third party receipts, bills, court filings, fee approvals</li><li>
Communicate with attorneys and paralegals to ensure timely and accurate billing</li><li>
Assist in resolving billing inquiries and issues</li><li>
Maintain detailed, accurate and up to date billing records</li><li>
Review and prioritize unbilled fees and costs based on case activity and client deadlines</li><li>
Work independently on assigned workload but also be able to collaborate with team members</li><li>
Assist managers with other billing, A/R and A/P tasks as needed</li></ul> 
Requirements<ul><li>
2+ years of default services legal billing experience</li><li>
Comfortable working with numbers</li><li>
Proficient with Microsoft Excel and other Office applications</li><li>
Superior organizational, resourcefulness, multi-tasking and time management skills</li><li>
Excellent written and verbal communication skills</li><li>
Ability to determine areas of weakness and find creative solutions to improve efficiency</li><li>
Experience in legal billing or foreclosure default processing a plus</li></ul> 
Compensation/Benefits
We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement. 
ADA Compliance
Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at recruitment@friedmanvartolo.com to request an accommodations. 
Location
Philadelphia, PA office.</div>

Experienced Legal Billing Coordinator - Philly

<div>The Company
Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 300+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe. 
The Position
Friedman Vartolo LLP is seeking an experienced Legal Billing Coordinator to join its accounting department. The Billing Coordinator ensures the Firm tracks and collects billable fees and costs consistently and correctly. This position supports the day-to-day operations of the firm by ensuring the Firm charges its clients appropriately and collects payments in a timely manner. In this role, you will be requesting and receiving fee approvals from clients, invoicing, reviewing case management system activity, and handling general billing inquires.
This position requires accurate and reliable managing of financial records and processing business transactions. Strong attention to detail and organizational skills are essential. A strong degree of computer knowledge is required. 
Responsibilities<ul><li>
Request and receive approval from clients to bill excess fees</li><li>
Create invoices for work performed by attorneys and paralegals in accordance with established Firm guidelines and client directives</li><li>
Thoroughly review case management system to ensure accurate billing of work completed
</li><li>Prepare invoices for submission to clients by reviewing and attaching necessary supporting documents such as third party receipts, bills, court filings, fee approvals</li><li>
Communicate with attorneys and paralegals to ensure timely and accurate billing</li><li>
Assist in resolving billing inquiries and issues</li><li>
Maintain detailed, accurate and up to date billing records</li><li>
Review and prioritize unbilled fees and costs based on case activity and client deadlines</li><li>
Work independently on assigned workload but also be able to collaborate with team members</li><li>
Assist managers with other billing, A/R and A/P tasks as needed</li></ul> 
Requirements<ul><li>
2+ years of default services legal billing experience</li><li>
Comfortable working with numbers</li><li>
Proficient with Microsoft Excel and other Office applications</li><li>
Superior organizational, resourcefulness, multi-tasking and time management skills</li><li>
Excellent written and verbal communication skills</li><li>
Ability to determine areas of weakness and find creative solutions to improve efficiency</li><li>
Experience in legal billing or foreclosure default processing a plus</li></ul> 
Compensation/Benefits
We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement. 
ADA Compliance
Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at recruitment@friedmanvartolo.com to request an accommodations. 
Location
This position can be remote.</div>

Experienced Legal Billing Coordinator - Remote

Zahn Law Global

Job Title: Legal Billing &amp; Operations Coordinator (with Additional Administrative Duties) Location: Midtown East Reports to: Finance Committee &amp; COO Status: Non-exempt, part-time (with potential to go full-time), in-office Tuesdays, Wednesdays, Thursdays (10 a.m. &ndash; 5 p.m.) THIS IS NOT A REMOTE POSITION Salary: $30 per hourPosition SummaryWe are seeking a highly organized and detail-oriented Legal Billing &amp; Operations Coordinator to support our team with both financial and administrative tasks.The ideal candidate will have a minimum of 5 years of bookkeeping experience, with strong proficiency in a time entry platform such as Lean Law, QuickBooks, Microsoft Excel, PowerPoint, and Word. Mandarin speaking and writing skills are a plus.Key ResponsibilitiesBookkeeping &amp; Finance Support<ul><li>Manage day-to-day bookkeeping tasks using QuickBooks</li><li>Prepare and send client invoices accurately and on schedule</li><li>Monitor accounts receivable and follow up on outstanding payments</li><li>Assist with billing processes and expense tracking</li><li>Review and edit pre-bills in a timely manner</li><li>Submit invoices through electronic billing systems (Lean Law)</li><li>Handle billing discrepancies or disputes</li><li>Communicate with attorneys regarding time entries and billing matters</li><li>Manage client billing guidelines and ensure compliance</li><li>Report on billing metrics for management</li></ul>Time Entry &amp; Administrative Coordination<ul><li>Enter and maintain attorney and staff time records in Lean Law to ensure accuracy and timeliness</li><li>Conduct periodic reviews of time entries to verify billing integrity and compliance</li><li>Support attorneys and staff with questions related to timekeeping or billing entries</li></ul>Client Onboarding &amp; Relationship Support<ul><li>Oversee the administrative aspects of new client onboarding, including collecting client confidential information, setting up new matters in Lean Law, QuickBooks and the firm&rsquo;s client Shared Drive</li><li>Coordinate with attorneys to finalize and send out engagement letters via DocuSign and retainer requests via Lean Law</li><li>Ensure all required client documentation is complete, accurate, and properly filed</li><li>Communicate with clients to facilitate a smooth onboarding experience and address initial billing or administrative questions</li><li>Maintain accurate records of client data and billing arrangements</li></ul>Scheduling &amp; Office Support<ul><li>Schedule and coordinate internal and external calls, meetings, and Zoom calls for the Partners and the COO</li><li>Maintain shared calendars and ensure timely communication of meeting logistics</li><li>Provide administrative support to firm leadership as needed</li></ul>Qualifications<ul><li>Minimum 5 years of bookkeeping experience, preferably in a professional services or legal environment</li><li>Intermediate knowledge of Lean Law, QuickBooks, Excel, PowerPoint and WORD.</li><li>Exceptional attention to detail and strong organizational skills</li><li>Ability to handle sensitive information with discretion</li><li>Professional demeanor and excellent communication skills</li><li>Self-starter who can work independently and manage multiple priorities</li></ul>Education<ul><li>Associate degree required; four-year degree preferred</li></ul>Job Type: Part-timePay: $30.00 per hourExpected hours: 24 per weekEducation:<ul><li>Associate (Required)</li></ul>Experience:<ul><li>Bookkeeping: 5 years (Required)</li></ul>Location:<ul><li>Manhattan, NY 10022 (Preferred)</li></ul>Work Location: In person

Legal Billing & Operations Coordinator (with Additional Administrative Duties)

veena enterprises

Need Billing Female OperatorBilling Executive/Coordinator: Handles daily invoicing, cash handling, patient/customer billing, and record keeping, often in retail.For more Call +91 8804565936Job Types: Full-time, FresherPay: &#8377;9,567.16 - &#8377;13,000.00 per monthWork Location: In person

Billing Executive

Energy Beverages Pvt ltd

URGENT HIRINGHiring: Billing Executive &ndash; Energy Beverages Pvt Ltd.We are looking for a Billing Executive to join our growing team at Energy Beverages Pvt Ltd.Key Requirements:FMCG backgroundHands-on experience in TallyPurchase and booking assistanceOutward invoicing, copacker invoicing, raw material procurement invoicingGST CoordinatorLive BillingStrong Excel skills1 to 2 years of experienceImmediate joinersPreferred Salary: Up to ₹30,000Location: Iskon Cross Road, AhmedabadContact: hr3.hrbp@clearpani.comJob Type: Full-timePay: ₹21,000.00 - ₹30,000.00 per monthWork Location: In person

Accounts Executive - Finance & Accounts

Euro Mechanical

<div>
 
 Euro Mechanical is looking for an Emirati Financial Coordinator who will be responsible for coordinating finance-related activities between Customers, Sales, Internal Finance, and Operations. Focus on managing accounts receivable follow-ups, obtaining Goods Receipt Note (GRN) approvals from customers, coordinating Letters of Credit (LC) and bank guarantee requirements with internal and external stakeholders, and ensuring smooth and accurate billing documentation until final invoice submission, payment collection, and closure.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 
 
 
 Principal Responsibilities:
 
 
 <ul>
 <li>
 Act as the main point of contact between Sales, Finance, and customers for billing and accounts receivable.
 </li>
 <li>
 Ensure all invoicing documents are complete, accurate, and submitted on time.
 </li>
 <li>
 Track approvals, outstanding invoices, overdue payments, and maintain collection status.
 </li>
 <li>
 Follow up with customers, resolve billing queries, and provide updates to internal teams.
 </li>
 <li>
 Manage Letters of Credit, bank guarantees, and maintain organised billing and contract records.
 </li>
 <li>
 Collaborate with internal departments and customers, identify process improvements, and ensure compliance with company policies and KPIs.
 </li>
 </ul>
 
 
 
 
 
 What we are looking for:
 
 
 
 
 
 <ul>
 <li>
 1 years of experience in finance coordination, billing, receivables or commercial administration role within the UAE.
 </li>
 <li>
 Proven ability to manage account receivables, customer approvals, billing documentation and financial compliance requirements.
 </li>
 <li>
 Strong knowledge of LCs, bank guarantees, billing procedures and commercial documentation.
 </li>
 <li>
 Excellent coordination skills with cross functional teams, customers and internal departments.
 </li>
 <li>
 Experience with ADNOC-related billing processes is preferred.
 </li>
 </ul>
 
 
 
 
 
 To express interest, please apply online and we will get in touch with the suitable candidates shortly.
 
 
 
 
</div>

Financial Coordinator - Emirati

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