billing coordinator

B&B Welding Services, LLC

Job Summary We are seeking a detail-oriented and proactive Billing Coordinator to join our dynamic finance team. In this role, you will oversee the entire billing process, ensuring accurate and timely invoicing for our clients across various sectors. Your expertise will help streamline revenue cycle management, maintain compliance with financial standards, and enhance customer satisfaction through precise account reconciliation and effective communication. This position offers an exciting opportunity to contribute to a fast-paced environment where your skills in accounting software, medical billing, and financial analysis will make a tangible impact.Duties<ul><li>Prepare and process invoices using accounting software such as QuickBooks, Sage, PeopleSoft, and other financial tools to ensure accuracy and compliance with GAAP standards.</li><li>Manage accounts receivable by tracking payments, following up on overdue accounts, and resolving billing discrepancies efficiently.</li><li>Perform account reconciliation and analysis to verify the accuracy of financial data, including journal entries, debits &amp; credits, and revenue cycle management activities.</li><li>Collaborate with internal teams and external clients to resolve billing issues through negotiation and excellent customer service skills.</li><li>Maintain detailed records of billing transactions, including CPT coding for medical procedures, ICD-10 codes for diagnoses, and CPT coding for medical billing processes.</li><li>Ensure compliance with SOX (Sarbanes-Oxley Act) controls and governmental accounting regulations during all billing activities.</li><li>Assist with month-end closing processes by preparing reports related to accounts payable, accounts receivable, and financial analysis.</li><li>Support audit preparations by maintaining organized documentation of all billing records and transactions.</li></ul>Requirements<ul><li>Proven experience in public accounting or corporate accounting environments with a focus on billing or revenue cycle management.</li><li>Strong proficiency in accounting software such as QuickBooks, Sage, PeopleSoft, or similar platforms; experience with medical billing systems is a plus.</li><li>Knowledge of GAAP (Generally Accepted Accounting Principles), SOX compliance standards, and governmental accounting regulations.</li><li>Familiarity with medical terminology, CPT coding, ICD-10 coding, and medical collection processes is highly desirable.</li><li>Excellent data entry skills with high accuracy (10 key typing), along with double entry bookkeeping expertise.</li><li>Strong analysis skills to interpret financial data accurately and identify discrepancies promptly.</li><li>Effective negotiation abilities combined with outstanding phone etiquette and customer service skills.</li><li>Ability to perform account analysis, journal entries, account reconciliation, and maintain meticulous bookkeeping records.</li><li>Knowledge of financial concepts related to revenue cycle management within healthcare or non-profit organizations is advantageous. Join our team as a Billing Coordinator if you&rsquo;re passionate about precision in finance operations! Bring your expertise in accounting software like QuickBooks or Sage, your understanding of complex medical billing procedures including CPT coding and ICD-10 codes, and your commitment to compliance standards such as SOX. Your role will be vital in ensuring seamless financial workflows that support our organization&rsquo;s mission while providing excellent service to our clients.</li></ul>Pay: $24.18 - $29.12 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid sick time</li></ul>Work Location: Remote

Billing Coordinator

S.B. International

Job Overview S.B. International is seeking a detail-oriented and motivated Factory Warehouse Billing Coordinator to support our finance and warehouse operations. This role is responsible for managing all external billing processes, maintaining accurate records, and ensuring timely and error-free billing.Key Responsibilities<ul><li>Oversee and coordinate the work of the Billing Clerk</li><li>Open, log, and manage all incoming packing lists</li><li>Process and bill external packing slips accurately</li><li>Maintain organized billing files and ensure all documentation is properly filed</li><li>Track and follow up on missing packing lists with warehouse locations</li><li>Respond to customer inquiries regarding billing discrepancies, invoices, and packing slips</li><li>Process billing corrections and adjustments</li><li>Run daily reports to audit billing accuracy</li><li>Maintain and update daily Billing Summary reports</li><li>Process transfers for National City and Vernon warehouse locations</li><li>Communicate with warehouses regarding discrepancies in item numbers or unusual inventory</li><li>Perform monthly warehouse fee corrections for Accounts Payable</li><li>Mail invoices twice weekly</li><li>Manage company mailroom operations, including supplies and postage</li><li>Assist Inventory Control Analyst as needed</li><li>Support special projects and additional duties as assigned</li><li>Maintain strict confidentiality of company and client information</li></ul>Skills &amp; Abilities<ul><li>Strong attention to detail and accuracy</li><li>Excellent written and verbal communication skills</li><li>Strong customer service orientation</li><li>Ability to multitask and meet deadlines in a fast-paced environment</li><li>Proficient in Microsoft Word and Excel</li><li>Fast and accurate 10-key data entry skills</li><li>Strong organizational and problem-solving skills</li><li>Ability to work independently with minimal supervision</li><li>Ability to maintain confidentiality and professionalism</li><li>Familiarity with warehouse or inventory systems is a plus</li></ul>Pay: $29.00 - $39.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Vitana Pediatric and Orthodontic Partners

Overview: Celebration Pediatric Dentistry is seeking a detail-oriented and organized Insurance and Billing Coordinator to join our team. This role is essential in managing insurance processes and billing operations within our pediatric dental practice, ensuring efficient and accurate handling of insurance verifications, claims, and patient billing.Key Responsibilities:<ul><li>Insurance Verification: Conduct insurance verifications for patients prior to their appointments, ensuring all necessary information is collected and documented.</li><li>Claims Management: Process insurance claims and follow up on any outstanding claims or denials.</li><li>Patient Communication: Communicate effectively with patients regarding their insurance coverage, benefits, and any out-of-pocket expenses.</li><li>Billing Operations: Assist in the preparation and submission of billing statements, ensuring accuracy and timeliness.</li><li>Record Maintenance: Manage and maintain accurate medical records, ensuring they are up-to-date and compliant with regulatory standards.</li><li>Compliance: Ensure compliance with HIPAA regulations in all aspects of patient information handling.</li><li>Staff Training: Assist in the training of new staff members on insurance processes and office protocols.</li></ul>Qualifications:<ul><li>Experience: Previous experience in a dental office environment is required. Familiarity with managed care systems and processes is highly desirable.</li><li>Skills: Proficient understanding of medical terminology and coding practices. Strong organizational skills with attention to detail to manage multiple tasks effectively. Excellent communication skills, both verbal and written, to interact professionally with patients and healthcare providers.</li><li>Knowledge: Experience with insurance verification processes and handling medical records is essential. Knowledge of HIPAA regulations and compliance standards is required.</li></ul>Benefits:<ul><li>401(k)</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Job Type: Full-timePay: $20.00 - $23.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

THE ARC OF SAN ANTONIO

JOB FUNCTION: The Billing Coordinator is responsible for preparing and disseminating all agency billing; performing daily data entry into Excel billing workbook; assisting with Adult Life Enrichment (ALE) program participant admissions; and assisting the Chief Financial Officer.IMMEDIATE SUPERVISOR: Chief Financial OfficerPRIMARY WORK HOURS: Monday-Friday, 8:00 AM &ndash; 4:30 PM, with flexing of hours as conditions demand.MINIMUM QUALIFICATIONS:&middot; High school diploma or equivalent&middot; Demonstrated master-level Excel skills and data entry skills&middot; Excellent verbal and written communication skills&middot; Two years clerical experience&middot; Bilingual preferred but not requiredAREAS OF MAJOR RESPONSIBILITY AND PERFORMANCE CRITERIA:Agency Billing&middot; Ensure accuracy of documentation submitted to billing department for individual participants&middot; Prepare monthly billing for adult life enrichment program participants (non-AACOG funded)&middot; Enter and submit weekly billing to AACOG for adult life enrichment program participants&middot; Enter and submit monthly billing for the CLASS case management program&middot; Maintain a tracking system for the CLASS program billing that can be used to reconcile claims and payments from our records to the state&rsquo;s&middot; Communicate with the CLASS Program director and case managers regarding rejected claims&middot; Re-submit rejected CLASS claims at the earliest opportunity&middot; Submit monthly billing summaries by program to the CFO&middot; Enter and submit account receivables for CFO&middot; Code accounts payable for CFOAdult Life Enrichment Program duties:&middot; Track units used and remaining balances for ALE-funded participants; keep families informed by written notification of balances when necessary&middot; Communicate with ALE Director and associate directors addressing issues and concerns about documentation and billing&middot; Assist with new participant admissions, by verification of funding and enrollment status.&middot; Be available for special projects relating to the extraction and summarizing of program data (demographics, revenue, etc.)&middot; Other duties as assigned.Pay: From $20.00 per hourBenefits:<ul><li>401(k)</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Mcewen & Associates

<div><div>Job Summary:</div><div>
The Medical Billing Coordinator is responsible for coordinating and overseeing medical billing functions to ensure accurate claims submission, timely reimbursement, and compliance with payer and regulatory requirements. This role plays a critical part in maintaining the financial performance of the practice by managing billing workflows, resolving claim issues, and supporting revenue cycle operations. 
</div><div>
Working closely with clinical staff, front office teams, and insurance carriers, the Medical Billing Coordinator ensures charges are captured correctly, claims are processed efficiently, and patient accounts are handled professionally. The position also serves as a resource for billing questions and supports process improvements while maintaining strict confidentiality in accordance with HIPAA standards. 
 
Essential Functions:</div><ul><li>
Coordinate daily medical billing activities, including claim generation, submission, and follow‑up.</li><li>
Review and verify coding and charges for accuracy prior to claim submission.</li><li>
Submit electronic and paper claims to commercial insurance, Medicare, Medicaid, and other payers.</li><li>
Monitor claims and follow up on rejected claims in a timely manner.</li><li>
Investigate and resolve billing discrepancies, coding issues, and payment variances.</li><li>
Respond to patient and staff inquiries related to billing balances, insurance payments, and coverage.</li><li>
Work closely with the client to ensure accurate demographic and insurance information.</li><li>
Assist with aging accounts receivable management and collection efforts.</li><li>
Maintain accurate billing documentation within the practice management and billing systems.</li><li>
Ensure billing processes comply with payer contracts, regulatory standards, and organizational policies.</li><li>
Maintain confidentiality and security of protected health information (PHI) in accordance with HIPAA.</li>
Assist in process improvements to enhance billing efficiency and reduce claim denials. 
<li>
</li></ul><div>
Qualifications:</div><div>
Education:</div><ul><li>
High school diploma or equivalent required.</li>
Associate&rsquo;s degree in healthcare administration, medical billing, or related field preferred. 
<li>
</li></ul><div>
Experience:</div><ul><li>
Minimum of 2&ndash;3 years of medical billing experience in a healthcare setting required.</li><li>
Experience billing commercial insurance, Medicare, and Medicaid preferred.</li>
Familiarity with specialty‑specific billing is a plus (e.g., OB/GYN, surgical, primary care, wound care). 
<li>
</li></ul><div>
Knowledge, Skills, and Abilities:</div><ul><li>
Strong understanding of medical billing procedures, insurance guidelines, and reimbursement processes.</li><li>
Working knowledge of CPT, ICD‑10, and HCPCS coding preferred.</li><li>
Experience using electronic health records (EHR) and practice management systems.</li><li>
High level of accuracy and attention to detail.</li><li>
Strong organizational and time‑management skills.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to work independently and collaboratively in a fast‑paced environment.</li><li>
Problem‑solving mindset with the ability to manage multiple priorities.</li><li>
Commitment to professionalism, confidentiality, and patient service.</li></ul> 

About McEwen &amp; Associates, Inc: 
McEwen and Associates, Inc. is a medical services organization based in Irving, TX. We are committed to providing physicians and allied healthcare professionals with personalized and efficient service.</div>

Medical Billing Coordinator

Peregrine Senior Living

<div>Peregrine Senior Living at Shaker, a Senior Living community located in Albany, NY is currently seeking a dedicated Business Office Billing Coordinator
Schedule: Full Time
Salary: $19-$20/ hour &ndash; based on experience
Benefits:<ul><li>
Generous PTO</li><li>
Paid Holidays and Floating Holidays</li><li>
Atena Health Plans, including Medical, Dental, and Vision</li><li>
Child Care Reimbursement</li><li>
Compassionate PTO Donation Program</li><li>
Flexible Scheduling</li><li>
Employer Paid Life Insurance</li><li>
Employee Assistance Program</li><li>
PTO Cash Out Program</li><li>
Retirement Plan &ndash; 401(k) with company match</li></ul>
Business Office Billing Coordinator Responsibilities Include:<ul><li>
Coordinate and assist with the financial and business operations including accounts payable, accounts receivable, billing, collections, and expense tracking</li><li>
Maintain resident financial records, contracts, and business files ensuring accuracy and compliance</li><li>
Serve as the primary point of contact for residents, families, vendors, and agencies regarding billing and financial inquiries</li><li>
Support reception staff; provide coverage as needed</li><li>
Manage front desk operations to ensure a welcoming and professional environment</li><li>
Maintain vendor relationships and oversee supply ordering for the community</li><li>
Ensure compliance with state regulations, company policies, and safety procedures</li><li>
Participate in safety programs, trainings, and support infection control practices</li><li>
Provide administrative and clerical support including filing, document preparation, and communication</li></ul>
Business Office Billing Coordinator Education &amp; Experience include:<ul><li>
Associate degree or bachelor degree in business, Accounting, Finance, or related field preferred, or equivalent experience</li><li>
Minimum two (2) years of experience in business office functions such as billing, payroll, or accounting</li><li>
Proficiency in Microsoft Office (Word, Excel) and accounting software such as QuickBooks</li><li>
Strong organizational, communication, and problem-solving skills with high attention to detail</li><li>
Ability to interact professionally with residents, families, staff, vendors, and the public</li></ul> 
Company Overview:
Peregrine Senior Living is known for their innovative leadership in revolutionizing care for the elderly. Joining Peregrine means working for a leader in memory care-based programs, one that has set current standards and will likely define them in the future. Come join our team and help us revolutionize exceptional care for the senior population.
 Peregrine Senior Living at Shaker located in Albany, NY is a leading provider of senior assisted living and is committed to providing its residents with exceptional care and supervision.
Employee Appreciation:<ul><li>Peregrine Proud: Public acknowledgement of exceptional employee performance</li><li>Monthly All Staff Gift Card Drawings</li><li>Periodic All Staff Appreciation Community Events</li><li>Annual Longevity Rewards: Anniversary Bonus &amp; Celebration</li></ul>
Peregrine Senior Living is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Peregrine Senior Living makes hiring decisions based solely on qualifications, merit, and current business needs.</div>

Business Office Billing Coordinator

Capital District YMCA

<div>The Capital District YMCA is seeking an entry level Billing Coordinator to join our finance team! Our billing specialists are responsible for membership, childcare, and program billing as well as collection. As a Billing Coordinator, you will provide best in class customer service to our members and employees.

ESSENTIAL FUNCTIONS:
<ul>
<li>Timely and accurate setup of member information in subsidiary computer system</li>
<li>Timely and accurate production of billing statements</li>
<li>Maintain records in organized and accurate manner to allow for timely retrieval</li>
<li>Provide courteous and prompt responses to member and staff inquiries</li>
<li>Utilize a variety of communication methods to correspond with members and staff including, but not limited to, letters, phone calls, and email</li>
<li>Review and identify delinquent accounts for remedial action</li>
<li>Communicate with members and other necessary parties to collect balances owed</li>
<li>Develop action plans which may include payment arrangements, cessation of services, use of a collection agency, or other methods as required</li>
<li>Prepare and submit accurate/timely third party billing.</li>
<li>Prepare various reports such as rosters, outstanding balances, and delinquency/collections reports.</li>
<li>All other duties, as assigned.</li>
</ul>
QUALIFICATIONS:
<ul>
<li>HS/GED required; AAS preferred.</li>
<li>Prior bookkeeping and computer software experience required.</li>
<li>Data entry skills.</li>
<li>Excellent human relation skills, organizational, and communication skills</li>
<li>Knowledge of and commitment to the mission of the YMCA.</li>
</ul>
Work Status: This is a Full-Time Entry Level Position with a 40 hour work week and paid biweekly

Full Time Benefits: Medical, Dental, Vision, Pension, 403B, Tuition Reimbursement, Childcare and Corporate Discounts including a Free Family Membership.

Work Schedule:
<ul><li>Remote Days: Monday &ndash; Friday 8am - 5pm (1 hour unpaid lunch break)</li>
<li>Office Days: Weekday 9am - 3pm</li>
</ul>
Work Location: Hybrid (Remote/in-person) - Work from home with one half day at the Admin Office Weekly (In-person location will vary depending upon branch need)</div>

Admin Office: Billing Coordinator

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Admin Office: Billing Coordinator