board coordinator

University of Kansas

<div><h2 class="jobSectionHeader">Position Overview</h2>
<div>The Dole Institute of Politics hosts a variety of programs during the academic year, such as political discussions, interview sessions, and roundtable discussions. 
 
The Dole Institute of Politics&rsquo; Student Advisory Board (SAB) is a way for dedicated students to get involved and volunteer their time and energy. It is a group of students that are interested in politics, public service, and leadership, and take part in volunteer, educational, and social events as well as monthly meetings organized by the SAB Coordinator, under the supervision of the Director of Programs and Student Affairs. We are currently hiring a Student Advisory Board Coordinator to lead and serve as the face of the SAB. 
 
Hours: 10-16 hours per week, Monday-Friday, including both daytime office hours, meetings and evening events. Availability on Tuesday nights from 5:00-7:00pm required.</div>
<h2 class="jobSectionHeader">Job Description</h2>
<div>30% - Leadership of the SAB:<ul><li>
Organize and lead 4 SAB meetings per semester, including preparing the meeting agendas with the Director and Director of Programs, assembling the meeting slides from other student staff, and greeting student attendees.</li><li>
Lead group discussions on politics, current events, policy, and government.</li><li>
Represent the Dole Institute at Dole Institute events and official University events.</li><li>
Present SAB updates annually to the Dole Institute Board of Advisors.</li><li>
Manage the Student Advisory Board budget and have expenses approved by Dole Institute staff.</li><li>
Oversee and direct the Social Chair and Service Chair in planning social and service events for the Student Advisory Board.</li></ul>
30% - Program Development and Execution:<ul><li>
Organize and plan three annual SAB events (Partio, Brinner, SAB Program). Coordinate guest speakers for these programs, create interview question lists, under the guidance of the Director and Director of Programs.</li><li>
Organize and plan the annual Student Recognition Banquet for active SAB members.</li><li>
Meet with the Director and the Director of Programs and Student Affairs once a week for task updates and program development check ins.</li><li>
Draft run of shows as needed for SAB events.</li></ul>
30% - Outreach and Communications:<ul><li>
Respond to all work-related emails in a timely manner.
</li><li>Draft weekly newsletters sent to all members of the Student Advisory Board.</li><li>
Decide on design and place order for the annual SAB sweatshirt.</li><li>
Recruit new students to join SAB and respond to all membership inquiries sent to the SAB email account.
</li><li>Identify partnership opportunities throughout campus and make suggestions to the Director of Programs and Student Affairs.
</li><li>Identify SAB members for event dinners and opportunities.
</li></ul>10% - Administrative Responsibilities:<ul><li>
Attend regular student assistant meetings, including weekly marketing meetings.</li><li>
Coordinate with other student workers to assist with Discussion Groups, Pizza &amp; Politics events, and regular nightly programming at the Dole Institute.</li><li>
When in the Dole Institute office, provide administrative support including answering the phone, greeting visitors, and assisting with special projects as assigned by staff.</li><li>
Assist with general event set-up and tear-down including moving chairs, tables, and other event related furniture.
</li></ul></div><h2 class="jobSectionHeader">Required Qualifications</h2>
<div><ul><li>Needs to be at least a sophomore currently.</li><li>
Served at least one semester and be a member in good standing on the Dole Institute Student Advisory Board as evidenced by application materials.</li><li>
Previous work or leadership experience in the SAB as evidenced by application materials.</li><li>
Experience with Microsoft Office and Outlook programs as evidenced by application materials.</li><li>
Excellent verbal and written communication skills as evidenced by application materials.</li></ul></div>
<h2 class="jobSectionHeader">Preferred Qualifications</h2>
<div><ul><li>Past participation in Dole Institute events or programs as evidenced by application materials.</li><li>
Experience in event planning as evidenced by application materials.</li><li>
Eligible for federal work study.</li></ul></div>
<h2 class="jobSectionHeader">Position Requirements</h2>
<div><ul><li>During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).</li><li>
It's required to be a current, active SAB member to apply for this position.</li></ul></div>
<h2 class="jobSectionHeader">Employment Conditions</h2>
<div>(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR. 
 
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently. 
 
(3) Availability on Tuesdays from 5:00-7:00pm is required to conduct regular SAB meetings, and availability Tuesday, Wednesday, and Thursday evenings to work at Dole Institute programs.</div>
<h2 class="jobSectionHeader">Additional Candidate Instructions</h2>
<div>Applications should include:<ul><li>
A cover letter containing an assessment of your skills related to the required and preferred qualifications and ideas you have for improving SAB recruitment and experience. Please indicate in your cover letter all student positions at the Dole Institute that are of interest.</li><li>
A resume or curriculum vitae.</li></ul>
To ensure consideration apply before the application review starts on Monday, 4/6/2026. A review of applications will continue and is ongoing until a pool of qualified candidates is identified.</div>
<h2 class="jobSectionHeader">Contact Information to Applicants</h2>
<div>Sarah Stacy, sarahstacy@ku.edu, (785) 864-4900</div>
<h2 class="jobSectionHeader">Advertised Salary Range</h2>
<div>$11.50/hr</div>
<h2 class="jobSectionHeader">Anticipated Start Date</h2>
<div>Monday April 27, 2026</div>
<div>Apply to Job</div></div>
 <div><h2 class="jobSectionHeader">Posting Information</h2>
<ul><li>Posting ID: 32311BR</li>
<li>Department: Dole Institute of Politics</li>
<li>Primary Campus: University of Kansas Lawrence Campus</li>
<li>Reg/Temp: Temporary</li>
<li>Employee Class: S-Student</li></ul></div>

Student Advisory Board Coordinator

United Ability, Inc.

<div>Monday-Friday; 8:30am-5:00pm
United Ability is an organization that provides various services to individuals with disabilities. We are currently seeking candidates to join our team as an Office Coordinator/Administrative Assistant to Executive Team. In this role, the individual will provide administrative support for the CEO and entire Executive team and performs all aspects of Office Coordinator duties, including coordinating the Board of Directors meetings and committee meetings, coordinating re-credentialing and allocation for assigned grant requests.
Employees at United Ability are here to serve others through the everyday fulfillment of its mission. Together, we accomplish significant goals for the advancement of United Ability.
A career at United Ability also includes:<ul><li>Medical, dental and vision insurance</li><li>3 weeks paid vacation with additional paid sick time</li><li>Subsidized childcare for eligible employees</li><li>Life insurance, disability benefits, health and wellness programs</li><li>Retirement savings plan with employer match</li><li>Immediate app that allows you to draw your earned pay when you need it</li></ul>
Collaborating with other team members, you will:<ul><li>Performs Office Coordinator duties including maintaining the coverage schedule for the reception area, answering the main phone line and transferring callers, greeting visitors, ordering and stocking supplies, distributing incoming and outgoing mail, coordinating safety drills, maintains Admin Conference room calendar, assisting in meeting room set up, placing building work orders, and logging all incoming checks.
</li><li>Provides administrative support to the CEO and others in executive team management. Duties include typing or scanning correspondence, coordinating meetings, assisting with the CEO&rsquo;s calendar management, maintain and enter expense reports, compiling and uploading documentation for annual funding reviews, assisting with HR new employee orientation, assists with event and small group logistics, maintain Policies and Procedures, maintain monthly/quarterly/annual organizational data and reports, adding or removing staff from facility access system, updating the employee phone list, processing payment requests, etc.</li><li>Provides administrative support for the UA Board of Directors, and standing committees. Serve as administrative support to UCPAL Board. Duties include arranging meeting rooms, and setting up AV equipment, coordinate catering and other meeting support/resources needs, coordinating quarterly data, reports and slide presentation for Board meetings, scheduling meetings, taking minutes, distributing minutes, tracking attendance, and providing general correspondence.
</li></ul>Applicant general qualifications include:<ul><li>Background and experience in providing executive level administrative support required</li><li>Possess a &ldquo;can-do&rdquo; helpful and positive attitude required</li><li>Ability to present a professional presence and demeanor to staff and visitors required</li><li>Ability to keep confidential matters confidential required</li><li>Excellent computer skills and working proficiency in Microsoft Office suite required</li><li>Background providing administrative support to a Board of Directors highly desirable</li><li>Notary Public certification desired
</li><li>Bachelor&rsquo;s degree desired</li><li>Valid Driver&rsquo;s license required</li></ul>
Please note that this job description is not designed to provide a comprehensive list of all activities, duties, or responsibilities that are required of the employee for this position. Job duties may change at any time and without prior notice. New job duties may be added as needed.
Reasonable Accommodations:
Please also note that reasonable accommodation may be made to enable employees with disabilities to perform the position's essential functions.</div>

Office Coordinator/Administrative Assistant to Executive Team

Vantedge Medical

<div>Description:

MRB &amp; Customer Return Coordinator
Full-Time | Permanent
Hourly | $25 - $30<ul><li> 
We are not currently working with third party agencies on this role.</li></ul>
About Us:
Vantedge Medical is the premier metals-based med-tech solutions partner from concept to full-scale manufacturing. We are at the forefront of precision engineering and innovation, specializing in the development and manufacturing of vital components for medical markets such as Robotic Assisted Surgery, Orthopedics, Surgical Instruments, Dental, and more. Our teams work in unison, collaborating and problem-solving to serve the manufacturing needs of the top Medical Original Equipment Manufacturers (OEMs) around the globe. Making a difference in the lives of patients and their families drives us to go above and beyond every day. With a steadfast commitment to advancing medical technology, we take immense pride in the work we do &ndash; and have a lot of fun doing it.
About this Opportunity:
 The MRB &amp; Customer Return Coordinator plays a critical role in managing nonconforming product and customer returns. This position ensures timely and accurate processing of Material Review Board (MRB) activities and returned goods, working closely with Quality, Supply Chain, Manufacturing, and Customer Service teams. The coordinator will maintain compliance with internal procedures and regulatory requirements while helping drive continuous improvement in product quality and customer satisfaction.
Responsibilities:<ul><li>
Coordinate and manage MRB activities, including documentation, disposition, material movement, and follow-up actions.</li><li>
Receive, inspect (collaborate with quality &amp; manufacturing engineering), and process customer returns in accordance with company procedures.</li><li>
Maintain accurate records of nonconforming material and returned goods in the ERP &amp; QMS systems.</li><li>
Maintain logs and schedules to ensure customer requested timelines are documented, communicate requests and monitor schedules to ensure all parties have the proper information with the goal of increasing customer satisfaction.
</li><li>Assist Quality Engineers with scheduling and hosting cross-functional teams to investigate root causes and implement corrective actions.</li><li>
Ensure compliance with internal and customer procedures and policies related to nonconforming products and returns.</li><li>
Support internal and external audits by providing documentation and process explanations.</li><li>
Communicate effectively with leadership regarding return status and resolution.</li><li>
Prepare and distribute MRB, CF, and RMA reports and metrics to support quality improvement initiatives.</li></ul>
Requirements:
<ul><li>High school diploma or equivalent.</li><li>
3+ years of experience in quality or manufacturing; preferably in medical device.</li><li>
Familiarity with ISO 13485 &amp; ISO 9001.</li><li>
Experience with MRB processes</li><li>
Experience with ERP &amp; eQMS systems
</li><li>Strong organizational and documentation skills.</li><li>
Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>
Ability to lift up to 30 lbs and stand for extended periods.</li></ul>
Preferred but not required:<ul><li>
Experience with customer returns.</li><li>
Training in root cause analysis and corrective action methodologies.</li><li>
Forklift certification.</li><li>
Knowledge of inspection techniques.</li></ul></div>

MRB & Customer Return Coordinator

Adler University

<div>The Project Coordinator for Strategic Initiatives provides administrative, logistical, and operational support primarily to the Senior Vice President (SVP)/Chief Operating Officer (COO), and to the Office of the President more broadly. Reporting to both the SVP/COO (who also serves in a capacity of Board Secretary) and the Project Manager and Executive Assistant to the President, this role is the primary administrative resource for SVP/COO-driven and board-related projects, priorities, and day-to-day tasks while also supporting presidential office operations in close partnership with and direction from the Project Manager and Executive Assistant to the President.

The work spans four main areas: financial administration (processing and reconciling invoices, expenses, and reimbursements for the Office of the President and Board of Trustees); board logistics and governance support (coordinating meetings, materials, travel, and documentation for the Board of Trustees); communications support (drafting correspondence and providing copyediting and formatting assistance); and general administrative coordination including scheduling, travel, and project tracking.

The dual reporting structure &mdash; the SVP/COO and the Project Manager and Executive Assistant to the President &mdash; ensures that the role is operationally integrated across the office while remaining directly responsive to SVP/COO priorities. Success in this role requires a genuine commitment to collaboration, operational excellence, accuracy, and policy compliance, and an interest in working in a highly collaborative and fast paced, outcomes driven environment. There will be great exposure to leadership and learning opportunities in this role.

Key Responsibilities

SVP/COO &amp; Presidential Office Support (40%)
<ul>
<li>Provide high-quality administrative support to the SVP/COO and the Office of the President, including calendar management, correspondence, document preparation, and day-to-day operational coordination.
</li>
<li>Create project plans and set meetings with teams according to key priority and project deliverables with consultation with the SVP/COO.
</li>
<li>Prepare, format, and proofread executive materials including briefing documents, presentations, reports, and correspondence &mdash; ensuring all materials are polished, accurate, and appropriate for senior leadership audiences.
</li>
<li>Draft initial communications on behalf of the SVP/COO and Office of the President, including internal memos, external correspondence, and other materials requiring a professional and institutional voice.
</li>
<li>Support daily office operations in coordination with the Administrative Manager, Executive Assistant to the President, and other office staff, including phone coverage, visitor management, and office coordination.
</li>
<li>Maintain organized, accurate, and confidential electronic and physical records and files.
</li>
<li>Ensure smooth operations and logistics for meetings and events to maximize time of participants; set up Zoom and Teams meeting links, follow-up to support appropriate meeting attendance, and coordinate to collect, create, and distribute agenda before meetings.
</li>
<li>Serve as a back-up for the President&rsquo;s scheduler.
</li>
</ul>Board of Trustees Logistics &amp; Governance Support (20%)
<ul>
<li>Serve as a primary administrative point of contact for Board of Trustees members and their support teams &mdash; coordinating scheduling, travel, logistics, and communications with professionalism and discretion.
</li>
<li>Support the Board Secretary function by assisting with the preparation and distribution of board and committee materials, meeting minutes, approvals, and governance documentation.
</li>
<li>Coordinate logistics for board meetings and committee meetings &mdash; including space reservations, catering, AV and technology needs, travel arrangements, and on-site support.
</li>
<li>Maintain accurate and current board records, including member contact information, committee assignments, term dates, and governance documentation.
</li>
<li>Assist with planning and execution of board-related events and engagements, ensuring smooth operations from planning through close.
</li>
</ul>Invoice, Expense &amp; Financial Administration (15%)
<ul>
<li>Process, track, and reconcile invoices, receipts, expense reports, reimbursements, and check requests for the Office of the President and Board of Trustees &mdash; with consistent attention to accuracy, timeliness, and compliance with institutional policies.
</li>
<li>Serve as a primary point of contact for reimbursement and reconciliation within the Office of the President, working closely with the Executive Assistant and Administrative Manager to ensure all financial transactions are processed correctly and on schedule.
</li>
<li>Coordinate with the Finance office on invoice approvals, vendor payments, and budget tracking as needed.
</li>
<li>Maintain organized financial records and documentation to support audits, reviews, and reporting.
</li>
</ul>Travel Coordination (5%)
<ul>
<li>Under the direction of the administrative manager, support coordination of domestic and international travel for the President, SVP/COO, and Board of Trustees members &mdash; including itineraries, transportation, lodging, visa or documentation needs, and detailed logistics.
</li>
<li>Anticipate and resolve travel complications proactively, ensuring senior leaders and board members experience seamless, well-managed travel.
</li>
<li>Maintain and reconcile travel-related expenses in accordance with institutional policies.
</li>
</ul>Project &amp; Administrative Coordination (20%)
<ul>
<li>Provide project coordination support for initiatives led by the Office of the President &mdash; tracking timelines, action items, deliverables, and follow-up to ensure nothing falls through the cracks.
</li>
<li>Support administrative compliance and documentation efforts, coordinating communications, maintaining records, and assisting with audits or reviews as needed.
</li>
<li>Provide administrative support to senior leadership team committees or working groups, including scheduling, materials preparation, and documentation.
</li>
<li>Collaborate across departments and constituencies with professionalism and discretion, representing the Office of the President with care and institutional awareness.
</li>
<li>Oversee timekeeping and administrative guidance for student workers, temporary staff, or interns supporting the Office of the President, as assigned.</li></ul> 

Qualifications

Required
<ul>
<li>Prior experience in an administrative, executive support, or operations role &mdash; in a professional, academic, nonprofit, or mission-driven environment.
</li>
<li>Strong organizational, time-management, and multitasking skills; ability to manage multiple priorities accurately in a fast-paced environment.
</li>
<li>Excellent writing, editing, and proofreading skills, with the ability to produce clear, polished materials for senior and governance audiences.
</li>
<li>Experience with or demonstrated ability to quickly learn invoice processing, expense reconciliation, and financial record-keeping.
</li>
<li>Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook) and Google Workspace.
</li>
<li>High level of professionalism, discretion, and sound judgment in handling confidential information.
</li>
<li> Proactive, self-directed working style with the ability to anticipate needs and act without waiting to be asked.
</li>
<li>Genuine commitment to operational excellence and continuous improvement.
</li>
<li>Collaborative, collegial approach with the ability to work effectively across diverse constituencies and stakeholders.
</li>
<li>A learning mindset and openness to leveraging tools and resources, including AI.
</li><li>Appreciation for and commitment to the mission of Adler University.
</li>
</ul>Preferred
<ul>
<li>Experience supporting a Board of Trustees, governing body, or senior executive in a higher education or nonprofit setting.
</li>
<li>Familiarity with board governance processes, meeting administration, or corporate secretary functions.
</li>
<li>Experience coordinating domestic or international travel for senior leaders.
</li>
<li>Demonstrated curiosity and interest in higher education, mission-driven organizations, or institutional leadership.</li></ul> 

Salary Range: $55,000.00 - $65,000.00

Work Environment (Physical Demands): The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment. 


Universal Core Behaviors:

Commitment to Adler&rsquo;s Mission
<ul>
<li>Acts with personal integrity, honesty, compassion. and integrity in all professional responsibilities.
</li><li>Aligns professional actions with Adler&rsquo;s commitment to community-rooted education, research, and impact.
</li><li>Contributes to a culture that advances health, well-being, and community connection &mdash; locally and globally.
</li><li>Respects and values colleagues and community partners.
</li></ul>Accountability and Excellence
<ul>
<li>Demonstrates results-oriented focus and commitment to quality.
</li><li>Consistently meets deadlines and delivers work of high professional standard.
</li><li>Prioritizes service and responsiveness.
</li><li>Seeks opportunities to improve efficiency, effectiveness, and resource use.
</li><li>Takes ownership of performance, seeks feedback, and accepts responsibility for actions.</li>
</ul>
Communication
<ul>
<li>Communicates with respect, diplomacy, and professionalism.
</li><li>Demonstrates active listening and comprehension.
</li><li>Expresses ideas clearly and effectively in both oral and written forms.
</li><li>Keeps colleagues informed in a timely and transparent manner.
</li></ul>Collaboration and Teamwork
<ul>
<li>Actively contributes to and engages with colleagues, partners, and communities.
</li><li>Builds relationships rooted in respect, empathy, and trust.
</li><li>Demonstrates curiosity, courage, and integrity in guiding work and decisions.
</li><li>Makes thoughtful, informed decisions that balance short-term needs with long-term impact.
</li><li>Works cooperatively with colleagues to achieve collective goals.
</li></ul>Adaptability and Lifelong Learning
<ul>
<li>Approaches challenges with proactive problem-solving.
</li><li>Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.
</li><li>Supports and adapts to evolving needs in the work environment.
</li></ul>Partnership with Supervisors
<ul>
<li>Engages supervisors as partners in achieving goals.
</li><li>Fosters open, respectful communication to maintain alignment and clarity.
</li>Seeks guidance and feedback when appropriate while demonstrating initiative and accountability. 
<li>
 </li></ul>Equal Opportunity Employer

It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.</div>

Project Coordinator, Strategic Initiatives

Chesapeake Utilities Corporation

<div>
 
 Career Opportunity
 
 
 
 
 Senior Executive Assistant
 
 
 
 
 Location: Yulee, FL
 
 
 
 
 What Makes Us Great
 
 
 
 At the heart of our Company is a dedication to delivering energy that drives progress. We put people first, work to keep them safe and build trusting relationships.
 
 
 
 Your role in our success:
 
 
 
 This position is responsible for leading executive level administrative services for the Executive Leadership team, Investor Relations and the Board of Directors. This position reports to the Head of Investor Relations and will support the coordination of the Senior Leadership Team (SLT) and Board member calendars, executive, investor and board meetings and events, business communications and general administrative support to the C-suite, Board and Investor Relations. This is a high-visibility role that will support strategic goals at executive, board and investor levels.
 
 
 
 What you'll be working on:
 
 
 
 Executive, Investor and Board Management
 
 
 <ul>
 <li>
 Serve as the primary point of contact between executives and internal/external stakeholders
 </li>
 <li>
 Maintain a multi-year board meeting calendar
 </li>
 <li>
 Maintain a multi-year executive calendar
 </li>
 <li>
 Format and finalize Board agendas; oversee completion and finalization of the Board materials
 </li>
 <li>
 Consolidate presentations for the SLT and Board under direction of the Head of Investor Relations
 </li>
 <li>
 Communicate relevant information with the Board of Directors, SLT
 </li>
 <li>
 Expertly manage complex executive calendars, coordinate domestic and international travel and optimize daily schedules to maximize productivity
 </li>
 <li>
 Support development of other meeting materials, presentations and communications
 
 
 </li>
 </ul>
 Meeting &amp; Event Preparation and Support
 
 
 <ul>
 <li>
 Coordinate Board, SLT and investor meeting logistics
 </li>
 <li>
 Build and manage agendas and itineraries for executives and board members
 </li>
 <li>
 Coordinate hotel or meeting space reservations, including meeting rooms, hotel rooms, catering, technology set-up, restaurant reservations, and/or transportation
 </li>
 <li>
 Manage printing, mailing and/or transportation of meeting materials, tools and resources
 </li>
 <li>
 Handle conference registrations for executives
 </li>
 <li>
 Support procurement of gifts, CPK SWAG, or other giveaways
 </li>
 <li>
 Facilitate travel reservations and coordination for meeting participants
 </li>
 <li>
 Coordinate correspondence with meeting participants (pre and post meeting)
 
 
 </li>
 </ul>
 General Administrative Support
 
 
 <ul>
 <li>
 Serve as primary support resource for Senior Executive SLT
 </li>
 <li>
 Supervise other executive administrators
 </li>
 <li>
 Coordinate with other executive administrative assistants/office managers supporting executives and corporate office locations
 </li>
 <li>
 Process SLT and board expense reports, invoices and reimbursements
 </li>
 <li>
 Develop protocols or standards for requirements of executive administrative assistants/office managers
 </li>
 <li>
 Prepare, notarize and obtain signatures for contracts
 </li>
 <li>
 Special projects as assigned
 
 
 </li>
 </ul>
 
 Who you are:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Communications, Business Management or Related Field
 </li>
 <li>
 Ten (10) years&rsquo; experience, preferably in executive support or business management role.
 </li>
 <li>
 Regular Driver&rsquo;s License
 </li>
 <li>
 Excellent verbal and written communication skills; ability to communicate professionally and timely with internal and external stakeholders and be highly responsive to all stakeholders.
 </li>
 <li>
 High attention to detail. Produces consistently accurate, polished work under tight deadlines.
 </li>
 <li>
 Strong technical proficiency in MS Office Suite and board management tools.
 </li>
 <li>
 Ability to create well-formatted and visually-pleasing emails, agendas, itineraries, invitations, place cards, etc.
 </li>
 <li>
 Ability to handle confidential information, files and records with the highest level of discretion and integrity.
 </li>
 <li>
 Ability to thrive in a fast-paced environment with shifting priorities. Able to adapt due to competing demands and priorities while maintaining the highest level of customer/stakeholder service and response.
 </li>
 <li>
 Exceptional organizational and time management skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail in performing both administrative and data-driven tasks.
 </li>
 <li>
 Strong interpersonal skills and the ability to build relationships with executives, board members, stakeholders, staff and officials.
 </li>
 <li>
 Effective at solving problems as they arise; anticipating needs, identifying potential issues, and proactively developing solutions that minimize disruptions and maintain efficiency.
 </li>
 <li>
 Ability to travel via plane and car to various board, executive and investor meetings and conferences, which occasionally occur on one or both weekend days
 
 
 </li>
 </ul>
 
 Benefits/what&rsquo;s in it f
 
 
 or you?
 
 
 
 <ul>
 <li>
 Flexible work arrangement
 </li>
 <li>
 Competitive base salary
 </li>
 <li>
 Fantastic opportunities for career growth
 </li>
 <li>
 Cooperative, supportive and empowered team atmosphere
 </li>
 <li>
 Annual bonus and salary increase opportunities
 </li>
 <li>
 Monthly recognition events
 </li>
 <li>
 Endless wellness initiatives and community events
 </li>
 <li>
 Robust and customizable benefit packages-choose what works best with your life. Options include generous 401k, medical, dental and life insurance, tuition reimbursement, compensated volunteer hours and MORE!
 </li>
 <li>
 Paid time off, holidays and a separate bank of sick time!
 
 
 </li>
 </ul>
 
 Chesapeake Utilities Corporation is an equal opportunity employer committed to creating a diverse workforce. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, among other factors. Applicants with a disability that need assistance applying for a position may email careers@chpk.com.
 
</div>

Senior Executive Assistant

Scottish Rite for Children

<div>
 
 We are seeking a highly organized, proactive, and discreet Executive Assistant to support the Chief Financial Officer (CFO). This role is critical in ensuring the smooth operation of the executive suite by managing schedules, coordinating communications, and supporting high-level financial and operational initiatives.
 
 
 
 
 
 The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and maintains strict confidentiality when handling sensitive financial and business information. This position will also provide coordination support for Board of Directors meetings and other members of the executive leadership team as needed.
 
 
 
 
 
 
 Duties/Responsibilities
 
 
 <ul>
 <li>
 Manage complex calendars, including scheduling meetings, calls, and travel arrangements.
 </li>
 <li>
 Prepare, review, and organize documents, reports, and presentations for executive meetings.
 </li>
 <li>
 Coordinate and support Board of Directors meetings, including scheduling, agenda preparation, distribution of board materials, and meeting logistics.
 </li>
 <li>
 Assist in preparing board presentations, financial reports, and executive summaries.
 </li>
 <li>
 Support the preparation of materials for earnings calls, investor meetings, and executive briefings.
 </li>
 <li>
 Track key action items and follow up on priorities from executive and board meetings.
 </li>
 <li>
 Provide administrative and coordination support to other C-suite executives and senior leadership as needed.
 </li>
 <li>
 Maintain organized digital and physical filing systems.
 </li>
 <li>
 Handle confidential financial and corporate information with discretion and professionalism.
 </li>
 <li>
 Support special projects, research, and strategic initiatives as directed by the executive.
 </li>
 </ul>
 
 
 
 
 
 Required Skills/Abilities
 
 
 <ul>
 <li>
 High School degree required. Bachelor&rsquo;s degree in Business Administration, Finance, or related field preferred.
 </li>
 <li>
 3&ndash;7 years of experience supporting senior executives, ideally in healthcare, finance or corporate environments.
 </li>
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 Experience supporting executive leadership teams or C-suite executives.
 </li>
 <li>
 Strong organizational, time management, and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and collaboration tools.
 </li>
 <li>
 Ability to maintain confidentiality and exercise sound judgment.
 </li>
 <li>
 Experience coordinating Board of Directors meetings desired.
 </li>
 <li>
 Must have familiarity with financial terminology and reporting processes.
 </li>
 <li>
 Experience preparing board materials or investor presentations desired.
 </li>
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 Must possess strong problem-solving skills and proactive mindset.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Freedom Bank NJ

COMPENSATION:Salary range is commensurate with experience, credentials or expertise.SUMMARYWe are seeking a highly organized and experienced Executive Assistant to support the President &amp; CEO of our community bank in Maywood, NJ. This role provides comprehensive administrative support to the CEO and Executive Vice Presidents, manages sensitive shareholder communications, and coordinates essential Board and Committee functions. The ideal candidate is proactive, detail-oriented, and thrives in a dynamic, high responsibility environment.ESSENTIAL FUNCTIONSAdministrative Support&middot; Manage and maintain the CEO&rsquo;s calendar, appointments, and meeting schedules.&middot; Prepare and edit memo, letters, presentations and other documents.&middot; Open, sort and distribute incoming mail for the President &amp; CEO.Executive &amp; Departmental Support&middot; Assist Executive Vice Presidents (Compliance, Lending, Operations, CFO and HR) as needed.&middot; Coordinate meeting logistics and maintain Boardroom calendar.&middot; Order and maintain supplies for the Executive Department, Lunchroom, and Boardroom.Board &amp; Committee Support&middot; Arrange and coordinate Board meetings and events.&middot; Prepare Board and Committee agendas in collaboration with executive leadership.&middot; Transcribe, prepare, and distribute minutes for Board, Annual, and Reorganization meetings.&middot; Maintain and archive minutes of Board and Committee meetings.&middot; Manage and update the Committees portal for ongoing access and documentation.Shareholder &amp; Corporate Communications&middot; Coordinate documentation and mailings for the Annual Meeting of Shareholders.&middot; Communicate with shareholders and brokers regarding stock ownership and transfers.&middot; Coordinate stock re-registrations, transfers, and prepare stock certificates when needed.Operations&middot; Support policy maintenance and updates.&middot; Process department invoices and route for approval.OTHER DUTIES This job is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.REQUIRED EDUCATION AND EXPERIENCE&middot; High school diploma or equivalent.&middot; 5+ years of executive assistant experience, preferably in the banking or financial services industry.&middot; Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).&middot; Strong written and verbal communication skills.&middot; High degree of professionalism, confidentiality, and discretion.&middot; Experience working with Boards, shareholders, or committees.PREFERRED EDUCATION AND EXPERIENCE&middot; Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Communications, Finance or a related field.&middot; Experience working with Boards, shareholders, or committees.Job Type: Full-timePay: $67,000.00 - $77,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you proficient in documenting meeting minutes?</li></ul>Experience:<ul><li>Executive administrative support: 5 years (Required)</li></ul>Work Location: In person

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