board liaison

Library Foundation of Los Angeles

<div>Description:

About the Library Foundation of Los Angeles
The Library Foundation of Los Angeles provides critical support to the Los Angeles Public Library resulting in free programs, resources, and services available to the millions of adults, children, and youth in Los Angeles. Through fundraising, advocacy, and innovative programs, the Library Foundation strengthens the Los Angeles Public Library and promotes greater awareness of its valuable resources.
Our core values&mdash;high achievement, accountability, empathy, learning, curiosity, adaptability, partnerships, and collaboration&mdash;drive our mission to support the library.
In 2026, Central Library celebrates its 100th anniversary, and LFLA has launched the Centennial Celebration, a multi-year engagement and fundraising initiative of library-inspired events, programming, and giving opportunities designed to engage longtime library champions and new audiences alike.
We are looking for colleagues who share our passion for supporting the Los Angeles Public Library and making a difference in the lives of Angelenos.
Join us in our mission to empower and enrich our community through the promise of our libraries.
Position Description
The Executive Assistant and Board Liaison provides administrative support to the President and CEO of the Library Foundation of Los Angeles and serves as the primary point of contact to the LFLA Board of Directors. This role drives efficiency and organization for the President and CEO&rsquo;s office. As a liaison to our nearly 40 high-profile Board members, this individual will plan and execute multiple hybrid and in-person meetings on a quarterly basis. You will work in a hybrid capacity, mirroring the President&rsquo;s schedule that is typically at least 3 days/week onsite at the downtown LA office and 2 days or fewer remotely.
 A successful candidate will be able to identify and solve problems independently, displaying a high degree of initiative and a proactive mindset. This is an ideal role for an experienced and highly competent professional who is passionate about nonprofit management and serving the Los Angeles community. You will work at the highest level of the organization, contributing your administrative excellence and board liaison expertise while gaining insight into all departments and functions overseen by the President and CEO. 
Responsibilities
Executive and Administrative Support<ul><li>
Manage administrative tasks for the President and CEO, including complex calendar management, meeting coordination, expense reporting, and document organization.</li><li>
Prepare meeting materials in advance, including agendas, briefing notes, and background research for meetings with staff, Board members, donors, and external stakeholders.</li><li>
Draft and manage executive correspondence on behalf of the President; serve as a liaison to internal departments and external partners as appropriate.</li><li>
Assist with planning and execution of virtual and in-person meetings and events, including fundraising and donor engagements.</li></ul>
Board and Governance Support (Board Liaison)<ul><li>
Prepare and manage official Board and Committee correspondence; serve as a primary point of contact for Board-related matters.</li><li>
Coordinate Board and Committee meetings, including agenda development, material collection, OnBoard board book creation, and accurate meeting minutes.</li><li>
Support Board governance processes, including member terms, COI forms, committee documentation, charters, policies, and orientation materials.</li><li>
Assist with Board recruitment, nomination, onboarding, and ongoing engagement processes in coordination with leadership and Development.</li></ul>
Strategic and Organizational Support<ul><li>
Act as a trusted partner to the President and CEO by anticipating needs, prioritizing requests, and exercising sound judgment in managing competing demands.</li><li>
Triage and manage communications directed to the President&rsquo;s Office, determining appropriate next steps and escalation as needed.</li><li>
Track organizational priorities, timelines, and deliverables to support follow-through on CEO-led initiatives.</li><li>
Prepare high-quality written materials, including briefing memos, talking points, and presentation decks for executive, Board, donor, and public engagements.</li><li>
Support annual planning cycles and major organizational initiatives (e.g., Central Library Centennial).</li><li>
Other duties as assigned.</li></ul>
Requirements:
<ul><li>Minimum of 8&ndash;10 years of experience supporting a CEO or senior executive, preferably in a nonprofit, government, or mission-driven organization.</li><li>
Demonstrated experience managing complex, dynamic calendars and competing priorities with minimal supervision.</li><li>
Exceptional executive-level writing, editing, and communication skills.</li><li>
Strong organizational awareness, sound judgment, and discretion when navigating leadership dynamics and handling confidential or sensitive matters.</li><li>
Proven ability to work independently, anticipate needs, and operate with a high degree of professionalism and accountability.</li><li>
Experience coordinating high-profile meetings, events, and Board processes.</li><li>
Familiarity with nonprofit governance and Board best practices.</li><li>
Experience partnering with Development teams on donor engagement and fundraising operations (preferred).</li><li>
High proficiency with Microsoft Office and collaboration tools; experience with Raiser&rsquo;s Edge, OnBoard, Adobe products, or similar systems preferred.</li></ul>
Benefits Offered
LFLA is pleased to offer the following benefits for our full-time staff: medical, dental, vision, employee assistance, paid vacation and holidays, sick leave, 401(k) with employer matching, identity theft protection, and life insurance.
Additional benefits include paid parking benefits or a paid LA Metro Pass, and a 20% discount at The Library Store (exclusions apply).
Equal Employment Opportunity Statement
The LFLA is committed to providing equal employment opportunities to all employees and applicants without regard to race, color (including traits associated with race, including, but not limited to hair texture and protective hairstyles, including braids, locks, and twists), religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 and over), sexual orientation, veteran and/or military status, protected medical leaves, domestic violence victim status, political affiliation, off-duty cannabis use, any other category or status protected by state, local or federal law, or any combination of two or more protected characteristics.</div>

Executive Assistant and Board Liaison

Every Child Pediatrics

<div>Every Child Pediatrics is seeking a motivated and detail-oriented individual to join its Fundraising &amp; Development Department as a full-time Executive Assistant &amp; Board Liaison. The successful candidate will play a key role in supporting the Chief Development Officer and contributing to the success of fundraising and marketing efforts. The position's schedule is 40 hours per week, Monday - Friday, and is primarily based at our administrative offices at 9197 Grant St, Thornton, CO 80229, with the option to discuss a flexible hybrid schedule after the first 3 months of employment. This is an excellent opportunity for professionals looking to make a meaningful impact in the non-profit sector while helping grow a dynamic fundraising department. Every Child Pediatrics provides comprehensive, affordable health care to nearly 24,000 Colorado children per year, regardless of their insurance status or ability to pay. Our experienced professionals focus on the child&rsquo;s overall well-being, providing high-quality medical care, behavioral health counseling, dental care, nutrition, healthy lifestyle programs, and connections to support services such as housing and transportation. We provide compassionate care because we believe that every child deserves the best health care and the opportunity to succeed.
Responsibilities
Executive Support:<ul><li>
Provide administrative support to the Chief Development Officer, including calendar management, meeting coordination, and document preparation.</li><li>
Assist in preparing materials for presentations, meetings, and donor interactions.</li></ul>
Board Liaison:<ul><li>
Act as the primary point of contact between Administrative Leadership and the Board of Directors, ensuring seamless communication and follow-up.</li><li>
Assist with scheduling board meetings, including the annual retreat. Coordinate venue logistics and catering; prepare materials including agendas, reports, presentations, and meeting minutes; maintain accurate records; and ensure timely distribution of materials and updates to board members.</li></ul>
Event Coordination:<ul><li>
Assist in the planning, coordination, and execution of fundraising events, including our 30th Anniversary Celebration on November 6, 2026, at the Denver Center for the Performing Arts!</li><li>
Assist with logistics, supplies, vendor coordination, and on-site support to provide an amazing experience for our participants.</li></ul>
Marketing Implementation:<ul><li>
Assist with newsletters, mailer campaigns, printing needs, and collateral design.</li><li>
Order and maintain supplies.</li><li>
Coordinate with vendors to keep projects on time.</li><li>
Schedule and maintain frequent social media posts.</li></ul>
CRM Input:<ul><li>
Assist in daily input, maintenance, and updates to the Customer Relationship Management (CRM) system with accurate and current donor information.</li></ul>
Donor Relations:<ul><li>
Contribute to building and nurturing relationships with donors by providing excellent communication and timely acknowledgment of contributions.</li><li>
Assist in the preparation of donor communications, including newsletters, thank-you notes, and other relevant materials.</li></ul>
Fundraising Support:<ul><li>
Assist with the implementation of fundraising campaigns through multiple channels and formats (e.g., direct mail, email, social media, phone).</li><li>
Assist in researching and identifying potential funding sources, grant opportunities, and partnership prospects.</li></ul>
Collaboration and Teamwork:<ul><li>
Work collaboratively with other departments to ensure alignment of development efforts with organizational goals.</li><li>
Participate in team meetings, providing input and support for departmental initiatives.</li></ul>
Qualifications
Required:<ul><li>
Minimum 3 years&rsquo; experience in administrative support role.</li><li>
Bachelor's degree in a relevant field.</li><li>
Self-starter with strong initiative and ability to work independently.</li><li>
Highly organized with excellent time-management skills.</li><li>
Strong attention to detail and accuracy.</li><li>
Experience managing calendars and coordinating meetings.</li><li>
Ability to handle a variety of assignments at one time, determine priorities, and complete assignments accurately and on time.</li><li>
Ability to interact effectively with all levels of the organization.</li><li>
Advanced Microsoft Office including Outlook, Word, PowerPoint, Canva, Adobe, and Excel.</li><li>
Exceptional communication; oral and written. Ability to communicate clearly and effectively. Excellent writing and proofreading skills.</li><li>
Proven ability to handle confidential matters.</li><li>
A passion for the mission and values of Every Child Pediatrics.</li></ul>
Preferred:<ul><li>
Previous experience in event planning, fundraising, development, or marketing.</li><li>
Previous experience using CRM software (e.g., Salesforce, Virtuous, DonorPerfect).</li><li>
Knowledge of non-profit development best practices.</li><li>
Familiarity with social media platforms and email marketing tools.</li></ul>
About Us
Every Child Pediatrics is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. To learn more about our organization, please visit our website at www.everychildpediatrics.org.
Benefits
We offer a robust benefits package to support our employees&rsquo; well-being, including: a 401(k)-retirement plan with a company match; medical, dental, and vision insurance; and Health Savings and Flexible Spending/Dependent Care Accounts (HSA &amp; FSA) for managing healthcare expenses. Additionally, we pay for employees&rsquo; life insurance and employee assistance plans, and employees accrue Paid Time Off (PTO), allowing them time needed to recharge and focus.</div>

Executive Assistant & Board Liaison, Fundraising & Development

Pacific Gas and Electric

Requisition ID # 171428
 
Job Category: Administrative / Clerical
 Job Level: Individual Contributor
 Business Unit: Gen Counsel, Ethics, Risk & Compliance
 Work Type: Hybrid
 Job Location: Oakland
 
Department Overview
 The Corporate Secretary’s Office provides support and advice to the Boards of Directors of PG&E Corporation and Pacific Gas and Electric Company (together, PG&E). This support includes matters related to corporate governance, corporate compliance, reporting, shareholder services, and travel and events planning for the Boards of the companies.
 
Position Summary
 The Board of Directors Liaison is a critical partner in coordinating board and committee meetings for the PG&E Corporation and Pacific Gas and Electric Company Boards of Directors. The Board Liaison will support the Director of Corporate Governance and other members in the Corporate Secretary’s Office on matters relating to the Boards of Directors, Board committees, and Board/committee meetings and events.
 
The Board Liaison will have strong attention to detail; excellent organizational/planning skills; the ability to establish priorities, multi-task, and react quickly and professionally in high-pressure situations; exceptional diplomacy and discretion and the ability to maintain strict confidentiality; strong communication skills; and the ability to interact effectively with people at all levels. The Board Liaison must have strong interpersonal skills and sense of teamwork, and a positive attitude and approach to the job.
 
This position is hybrid, working from your remote office and your assigned work location based on business needs or company requirements. The assigned work location will be within the PG&E Service Territory and will be agreed upon by the successful candidate and hiring leader.
 
PG&E is providing the full salary/pay range for this position. The actual amount paid to an individual will be based on multiple factors, including, but not limited to, internal equity, specific skills, education, licenses or certifications, experience, market value, and geographic location. The range to reasonably expect will be around the minimum and the midpoint. The final decision will be made on a case-by-case basis related to the factors above. This job is also eligible to participate in PG&E’s discretionary incentive compensation programs.
 
Bay Area Min: $105,000
 Bay Area Mid: $137,000
 Bay Area Max: $169,000
 
Job Responsibilities Manage and coordinate all logistical arrangements for meetings of the Boards of Directors and Board committees as well as other Board events, including arrangements relating to conference rooms, conference calls, audio/visual needs, catering, and Board members’ air/ground transportation and hotel accommodations.
 Identify site locations (hotels/restaurants) and negotiate and manage contracts for offsite Board events. Manage relationships with caterers and hoteliers. Select menus.
 Manage, process, and track all payments to vendors for Board members’ travel expenses and other expenses related to Board and committee meetings and other Board events. This includes managing and reconciling a high volume of purchasing card charges and preparing detailed Concur expense reports regarding these charges.
 Manage, process, and track all payments to Board members, including quarterly retainers, meeting fees, expense reimbursements, and cash payments under director retirement and deferred compensation plans.
 Perform complex calendaring for Board and committee meetings and other Board events. Contact directors, officers, and/or their assistants to determine directors’ and officers’ schedules, prepare summaries of director/officer availability and recommended times/dates, and confirm times/dates of meetings and events. Maintain and manage master calendars related to Board/committee meetings and events.
 Manage relationship with other teams involved in Board matters such as IT, Security, and Facilities.
 Collaborate on income tax reporting relating to payments to current and retired Board members, including tracking retainers, meeting fees, and other income received by Board members; and preparing, distributing, and filing IRS Forms 1099-MISC and 1096.
 Provide administrative support to Board members in connection with other company meetings and events, as well as other activities undertaken on behalf of the company, such as director education programs and conferences.
 Prioritize, track, and take initiative to handle both internal and external inquiries and requests for information related to Board members or Board and committee meetings and other Board events.
 Collaborate with members of the Corporate Secretary’s Office and other department staff on other matters relating to the Boards of Directors and Board committees. This may include assisting with budgeting for and tracking Board-related expenses, and performing benchmarking or research on other companies’ Board practices.
 
Qualifications
 Minimum High School Diploma Minimum of 5 years of administrative experience or in a related position in a fast-paced environment
 
Desired Associates or Bachelor’s Degree preferred Events planning and/or hospitality industry experience Minimum of 10 years of experience supporting senior level leaders

Board of Directors Admin Liaison

Second Harvest Food Bank of North Central Ohio

<div>Description:

Second Harvest Food Bank of North Central Ohio, a non-profit organization, grows hope in our region by creating pathways to nutritious food. Second Harvest secures and distributes nearly 12 million pounds of food and grocery products annually and works in partnership with 127-member partner charities and 10+ school districts, including food pantries, hot meal programs, emergency shelters, mobile pantries, senior food delivery, food is medicine and after-school programs throughout Crawford, Erie, Huron and Lorain counties.
The Executive Assistant &amp; Special Projects serves as a strategic partner to the President &amp; CEO and the Board of Directors. This position plays a vital role providing high level administrative, communications and organizational support to the organization. As Board Liaison, the role organizes all Board and Committee activities, including scheduling, preparing meeting materials, maintaining Boardable records, and accurately recording minutes.
Job Responsibilities:
Administrative Support<ul><li>
Provide high-level administrative support to the President &amp; CEO.</li><li>
Manage calendars; schedule in-person and virtual meetings; ensure preparation of meeting materials; arrange travel; monitor incoming calls and take accurate messages.</li><li>
Prepare ad-hoc reports and develop executive-level presentations using Microsoft Office applications.</li><li>
Draft and manage professional written communications, including emails and letters.</li><li>
Coordinate with the leadership team and External Affairs to ensure the President &amp; CEO&rsquo;s participation&mdash;or appropriate organizational representation&mdash;at events and speaking engagements.</li><li>
Assist in scheduling meetings for the leadership team and community stakeholders as needed.</li><li>
Complete special projects as assigned.</li></ul>
Internal Communications<ul><li>
Produce a bi-weekly internal e-newsletter for the President &amp; CEO, gathering information from all departments (events, updates, birthdays/anniversaries, etc.).</li><li>
Coordinate team events (monthly lunches, summer gatherings, and others as assigned).</li><li>
Facilitate internal communication by distributing information, scheduling presentations, sending reminders, and posting or delivering materials as needed.</li><li>
Schedule monthly All-Team meetings and prepare agendas in advance.</li><li>
Support scheduling and preparation for leadership meetings, including securing locations and assembling materials.</li><li>
Maintain staff hire dates and anniversaries; organize birthday and anniversary acknowledgments; coordinate the monthly &ldquo;shout-out&rdquo; drawing.</li><li>
Support the annual employee engagement survey in partnership with the Director of Business Services.</li></ul>
Board Liaison<ul><li>
Organize and coordinate schedules, agendas, and materials for the President &amp; CEO, Board, and Board Committee meetings.</li><li>
Prepare Board meeting and Committee materials; record and transcribe meeting minutes.</li><li>
Schedule new Board member orientations and maintain up-to-date orientation materials.</li><li>
Maintain Board member profile and meeting schedules in Boardable; ensuring timely posting of all documents.</li><li>
Support Committee chairs and staff by scheduling Committee meetings and uploading agendas and documents into Boardable.</li><li>
Assist with Board-related events, including retreats, training sessions, service days, and other activities.</li></ul>
Reporting &amp; Meeting Requirements<ul><li>
Complete and distribute Board and Committee meeting minutes promptly for review.</li><li>
Prepare the Board packet in Boardable at least five (5) business days before meetings, including dashboards, minutes, department reports, financials, and other required documents.</li><li>
Attend all Board and Committee meetings (in-person and via Zoom).</li><li>
Attend All-Team meetings and weekly update meetings.</li><li>
Meet weekly with the President &amp; CEO to align priorities and review upcoming work.</li></ul>
General<ul><li>
Uphold the values and mission of Second Harvest at all times.</li><li>
Display courtesy and respect at all times to Second Harvest employees, volunteers, donors, member agencies and the general public.</li><li>
Maintain confidentiality in all matters pertaining to Second Harvest.</li><li>
Answer general phone calls and refer to correct person/department as needed.</li><li>
All other duties as assigned.</li></ul>
Salary Range = $45,000 - $52,000, commensurate with experience.
Requirements: 
Qualifications:<ul><li>
Excellent organizational, written, verbal, and telephone communication skills.</li><li>
Strong attention to detail and commitment to accuracy.</li><li>
Proven ability to manage multiple projects and meet deadlines.</li><li>
Proficient in Microsoft Office; experience with Slack, SharePoint, and Zoom preferred.</li><li>
Ability and willingness to attend occasional evening or weekend meetings/events.</li></ul>
Education / Training:<ul><li>
Associate&rsquo;s Degree and/or two years equivalent experience in a related field.</li><li>
Prior experience in a nonprofit organization with the Board is preferred.</li><li>
Certified in CPR/AED &amp; First Aid every two years (training provided).</li><li>
Food Safety &amp; Civil Rights Training for Food Service (training provided)</li><li>
Physical Requirements and Working Conditions:</li><li>
General office environment.</li></ul>
This is a full time, benefits eligible position, Monday &ndash; Friday 8:00am &ndash; 4:30pm; Exempt Status;</div>

Executive Assistant Special Projects

NACD (National Association of Corporate Directors) Florida

About NACD FloridaThe National Association of Corporate Directors (NACD) Florida Chapter serves a highly engaged community of board members and governance professionals across the state. Our1800+ members oversee companies that employ thousands, steward billions in capital, and shape the long-term direction of industries, communities, and markets.Corporate directors play a uniquely consequential role. They hire and oversee CEOs, guide strategy, safeguard enterprise risk, and uphold the standards of integrity and accountability that sustain public trust. The quality of board leadership has a direct impact on economic resilience, innovation, workforce stability, and stakeholder confidence.NACD Florida exists to strengthen that leadership. We deliver high-quality programming, foster meaningful peer connections, and partner closely with NACD National to advance exemplary board governance.The RoleThe Executive Director is responsible for the day-to-day leadership, operations, and growth of the NACD Florida Chapter. This is a highly visible role that blends strategic execution, board partnership, program leadership, and sponsor engagement.The Executive Director does more than manage operations. This leader helps create the environment in which directors sharpen judgment, exchange perspective, and elevate their governance practices. By strengthening the chapter, the Executive Director strengthens the boardrooms that influence Florida&rsquo;s economic and civic future.This role is part-time (25&ndash;30 hours per week) and will be supported by a part-time Chapter Administrator and contract resources (e.g., bookkeeping, design work) as needed. The workload is heavier from September through May when NACD Florida runs programs and lighter in the summer.Key Responsibilities&middot;- Serve as the primary staff partner to the Chapter Board of Directors and Committee Chairs- Attend all board meetings and work with BOD Chairs to prepare agendas, materials, minutes, and action follow-up using the board portal platform OnBoard- Recommend annual Chapter goals, for which board has ultimate approval, and communicate progress to the board- Support the board in developing and monitoring the strategic plan and any chapter initiatives- Support the Committee Chairs (Nominating and Governance, Programming, Sponsorship, Membership) on committee activities as needed, including setting goals, scheduling meetings, attending meetings, etc.- Collaborate with the Board Chair and Nom/Gov Chair to maintain chapter governance documents.- Onboard all new board members, chapter leaders and sponsors.&middot; Finance and Administration- Oversee all administrative operations of the Chapter including personnel, contractors and interns. Train new staff on systems and processes.- Coordinate with the Treasurer to prepare annual chapter operating budget and get board approval.- Monitor all expenses and control program costs and submit quarterly financials to NACD National- Oversee/deliver all Chapter communications including the website, LinkedIn, on-site signage, email, sponsorship package, board books, etc., ensuring consistency with NACD brand standards&middot; Programming- Maintain annual program and BOD calendar in collaboration with Committee Chairs. Work with Chapter administrator and National Chapter network team to produce program reports including metrics for Chapter goals.- Working with the Chapter Administrator, plan and deliver chapter programs and events working with Programming Chair and event board leads. Prepare opening and closing remarks. For virtual/hybrid programs, set up and run Zoom/Teams meetings including breakout groups.- Responsible for all pre- and post-program/event management oversight, including registration, vendor management, logistics, venue selection, speaker communication, contract negotiation, surveys, food &amp; beverage and A/V needs.&middot; Sponsorship- Collaborate with Sponsorship Chairs and BOD to develop a high-functioning and sustainable sponsorship/partnership program.- Develop sponsorship package, schedule sponsorship meetings and collaborate with sponsors on program delivery.- Responsible for billing the sponsors, follow-up, and collection of payments- Ensure chapter delivers contractual sponsorship benefits&middot; Liaison with National NACD- Serve as the primary liaison between the Chapter and the Regional Director/NACD National, ensuring national and chapter alignment- Facilitates connections to National office resources (Chapter network team, member engagement, board advisory services, IT, etc.)- Work with National and the Regional Director to submit referral forms&middot; Membership Engagement&middot; Being a point of contact for new members as it relates to the chapter and our events&middot; Maintain updated lists of corporate and individual members, by region&middot; Welcome new members and ensure they receive our communications&middot; Performs other duties as assignedExperience Required&middot; Bachelor&rsquo;s degree required&middot; 5+ years of leadership experience in an association, nonprofit, or membership-based organization&middot; Experience working with and communicating to boards and senior executives&middot; Experience delivering high quality virtual meetings and live events for up to 200 people at contracted venues, including food/beverage, A/V&middot; Strong organizational, communication, and project-management skills&middot; Financial literacy and experience with developing/managing budgets and financial reporting&middot; Proficiency with Microsoft Office, PowerPoint, LinkedIn, Zoom, Teams, collaboration tools (e.g., Slack) and AI a must. Knowledge of OnBoard or other board platform software a plus.&middot; Qualities desired: Confident, outgoing, proactive, positive, gravitas, organized, technologically savvy, articulate, problem-solver, efficientOther RequirementsAbility to travel annually to Washington, DC and to on-site events throughout Florida.Pay: $80,000.00 - $110,000.00 per yearBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>What county do you live in?</li></ul>Work Location: Hybrid remote in Miami, FL 33133

Executive Director

Boys & Girls Clubs of Greater Conejo Valley

<div><h2 class="jobSectionHeader">Executive Assistant</h2> 
 
Full-Time | Non-Exempt 
Location: Conejo Valley, California 
Pay Range: $31.00 &ndash; $36.00 per hour
<h3 class="jobSectionHeader">About Us</h3>
The Boys &amp; Girls Club of Greater Conejo Valley is dedicated to inspiring and enabling all young people to reach their full potential as productive, responsible, and caring citizens. We provide safe spaces, caring mentors, and impactful programs that help youth succeed in school, develop leadership skills, and build healthy lifestyles.
<h3 class="jobSectionHeader">Position Summary</h3>
The Executive Assistant provides high-level administrative support to the President/CEO and Vice President of Resource Development &amp; Communications, helping ensure smooth coordination of executive priorities, board relations, fundraising initiatives, and organizational communications.
This role serves as a key liaison between executive leadership, the Board of Directors, donors, and community partners while supporting the mission and operations of the organization. This position will also support and attend organizational events, including occasional evenings and weekends as required.
<div>The ideal candidate thrives in a fast-paced environment, enjoys bringing structure and organization to complex projects, and takes pride in ensuring important details never fall through the cracks.</div>
<div></div><div>This position reports to the Vice President of Resource Development &amp; Communications and works closely with the President/CEO to support executive priorities.</div>
<h3 class="jobSectionHeader">Key Responsibilities</h3>
<h4 class="jobSectionHeader">Executive Support</h4>
<ul><li>Provide comprehensive administrative support to executive leadership.
</li><li>Manage calendars, meetings, appointments, and travel logistics.
</li><li>Prepare reports, correspondence, presentations, and meeting materials.
</li><li>Coordinate internal and external meetings, including agendas and notes.
</li><li>Track priorities, deadlines, and follow-up actions for leadership initiatives.
</li><li>Maintain confidential records and documents with professionalism and discretion.
</li></ul><h4 class="jobSectionHeader">Board of Directors Support</h4>
<ul><li>Coordinate Board and committee meetings.
</li><li>Prepare and distribute materials for Board of Directors and committee meetings.
</li><li>Record, prepare, and distribute Board and committee meeting minutes.
</li><li>Manage board member onboarding and maintain board records.
</li><li>Serve as liaison between executive leadership and board members.
</li></ul><h4 class="jobSectionHeader">Administrative &amp; Development Operations</h4>
<ul><li>Support major organizational initiatives, including the Gala, Youth of the Year program, sponsorship fulfillment, and fundraising campaigns.
</li><li>Track project timelines, priorities, and deliverables.
</li><li>Assist with fundraising events including vendor coordination, silent auction logistics, sponsorship fulfillment tracking, and event preparation.
</li><li>Support grant applications and maintain related documentation as needed.
</li><li>Monitor donor and sponsorship commitments and stewardship activities.
</li><li><div>Coordinate with the Database Coordinator to ensure donor and event data in the organization&rsquo;s CRM is accurate and up to date.</div>
</li><li>Support cross-department projects and other priorities as assigned.
</li></ul><h3 class="jobSectionHeader">Qualifications</h3>
<ul><li>Bachelor&rsquo;s degree preferred, or an equivalent combination of education and professional experience.
</li><li>Minimum of three (3) to five (5) years of executive assistant or executive-level administrative support experience, preferably supporting senior leadership.
</li><li>Experience working with boards of directors, committees, or nonprofit executive leadership.
</li><li>Experience supporting fundraising events, development teams, or donor engagement initiatives is a plus.
</li><li>Highly organized with strong project management skills and exceptional attention to detail.
</li><li>Excellent written and verbal communication skills with the ability to communicate professionally with internal and external stakeholders.
</li><li>Demonstrated ability to work independently as a self-starter while managing multiple priorities in a fast-paced environment.
</li><li>Proven ability to anticipate the needs of senior leadership and proactively address challenges before they arise.
</li><li>Strong initiative with the ability to identify priorities, take ownership of tasks, and follow through with minimal direction.
</li><li>Ability to think ahead, stay organized, and keep leadership informed and prepared.
</li><li>Ability to handle sensitive and confidential information with professionalism and discretion.
</li><li>Proficiency in Microsoft Office or Google Workspace; experience with CRM or donor database systems preferred.
</li></ul><h3 class="jobSectionHeader">Benefits</h3>
Boys &amp; Girls Club of Greater Conejo Valley offers a comprehensive benefits package for eligible employees, including:
<ul><li>Medical, dental, and vision coverage
</li><li>Retirement benefits
</li><li>Paid time off
</li><li>Opportunities to contribute to meaningful work that impacts youth and the community
</li></ul><h3 class="jobSectionHeader">Compensation</h3>
Hourly pay range: $31.00 &ndash; $36.00 per hour 
This position is non-exempt and eligible for overtime in accordance with California wage and hour laws. Compensation within the range will be determined based on experience, qualifications, and internal equity.
<h3 class="jobSectionHeader">Apply</h3>
If you are a highly organized professional who enjoys supporting mission-driven leadership and making a meaningful community impact, we encourage you to apply.
<div><div>Employment Requirements</div>
<div>Employment is contingent upon:</div>
<ul><li>Live Scan fingerprint clearance and background check (in accordance with California law and the Fair Chance Act)</li>
<li>TB testing and clearance</li>
<li>Verification of authorization to work in the United States</li>
</ul><div>A criminal history will not automatically disqualify an applicant from employment. Conviction history will be evaluated in accordance with California&rsquo;s Fair Chance Act and other applicable laws.</div></div></div><div></div>

Executive Assistant

Tulsa Community Foundation

<div>BACKGROUND
In 1998, several charitably-minded leaders came together to help create Tulsa Community Foundation (TCF), a tax-exempt public charity organized to receive, administer, and distribute gifts from individuals and organizations for the improvement of the Tulsa and eastern Oklahoma area. TCF is a collection of many charitable funds varying in size. Each fund has its own identity and benefits from being invested with other funds to create a lasting community resource. TCF manages multi-billions of dollars within thousands of individual philanthropic funds, including supporting organizations. TCF staff members work daily with nonprofit agencies, corporations, individuals, government officials, and community leaders to provide superior service to the citizens of Tulsa and eastern Oklahoma, as well as to increase the charitable dollars contributed to our community.
Position Summary
The Executive Assistant to senior staff is a critical and highly visible role, serving as a trusted partner and primary support for senior/executive leadership. Confidentiality is a core aspect of this position: the Executive Assistant will routinely handle sensitive information, privileged communications, and Board materials and must protect them with the highest level of discretion. The ideal candidate is a proactive, strategic, and exceptionally organized professional who can anticipate needs, manage complex logistics, and serve as a key liaison between senior staff, the Board of Trustees, staff, and external community partners. This position requires impeccable judgment, unwavering discretion, and a deep commitment to the mission of TCF.
JOB RESPONSIBILITIES
Executive &amp; Administrative Support:<ul><li>
Provides high-level administrative support to senior staff, including administrative tasks such as managing complex calendars and scheduling, correspondence, travel arrangements, and special events.</li><li>
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.</li><li>
Prepare and polish a wide range of documents, including confidential correspondence, reports, memos, presentations, and board materials.</li><li>
Identify and recommend improvements for administrative procedures and systems to enhance organizational efficiency.</li><li>
Coordinate both on-site and off-site meeting preparation and arrangements, including booking and communicating with catering companies, room set-up, basic IT support, and preparing materials.</li></ul>
Stakeholder &amp; Community Relations:<ul><li>
Build and maintain positive relationships with key internal and external stakeholders on behalf of senior staff.</li><li>
Act as a primary liaison for the Board of Trustees, managing queries, communications, scheduling meetings, and coordinating meeting logistics.</li><li>
Compile, format, and distribute board meeting packets and other relevant materials in advance of meetings.</li><li>
Attend Board and key committee meetings to record, transcribe, and distribute official minutes.</li><li>
Maintain official records, including board rosters, governing documents, and historical files.</li></ul>
Additional duties as assigned.
REQUIREMENTS &amp; QUALIFICATIONS
Experience &amp; Education:<ul><li>
Bachelor&rsquo;s degree preferred, or an equivalent combination of education and experience.</li><li>
A minimum of 5-7 years of progressive administrative experience, with at least 3 years directly supporting a C-level executive, preferably in a nonprofit, foundation, or similar mission-driven organization.</li></ul>
Skills &amp; Competencies:<ul><li>
Proven ability to handle confidential information with the utmost integrity and discretion.</li><li>
Superior written, verbal, and interpersonal communication skills.</li><li>
Meticulous attention to detail and outstanding organizational and time-management skills. Ability to manage multiple competing priorities in a fast-paced environment without sacrificing quality.</li><li>
A forward-thinker who actively anticipates needs, identifies potential challenges, and proposes solutions independently.</li><li>
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat Pro. Experience with CRM/database software is highly desirable.</li><li>
Service-minded, strong desire to work with clients, staff, donors, and volunteers, providing responsive, respectful service.</li><li>
Desire to work with diverse populations, including clients, staff, donors, volunteers, and board members.</li><li>
High degree of professionalism, poise, and the ability to build strong, trust-based relationships.</li></ul>
Physical Requirements<ul><li>
Ability to sit in front of a computer monitor for multiple hours at a time.</li></ul>
Hours and Location<ul><li>
This is an in-person position based out of 7030 S. Yale Ave., Ste. 600, Tulsa, OK 74136.</li><li>
Office hours are Monday - Friday, 8:00 a.m. to 5:00 p.m. with one (1) hour lunch.</li><li>
The work week will occasionally vary with advance notice depending on scheduled programming and other events; on occasion, may require early start, late evening, or weekend hours.</li></ul> 
About our Benefits
As part of our overall compensation package, we offer work/life flexibility, comprehensive health benefits, paid time off, and generous retirement contributions designed to support you and your family.
Details:<ul><li>
100% employer-paid medical, dental, and long-term disability for full-time employees only. Option to add vision and dependents.</li><li>
401(k) employee and employer contributions.</li><li>
Paid time off to support you while you are out of the office.</li><li>
Paid holidays so our employees can spend time with those they care about.</li><li>
Employer-paid AD&amp;D life insurance, with employee option to add supplemental life insurance.</li></ul></div>

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