board liaison

Ultimate Staffing

<div>
 <p>
  Established organization is hiring for an Executive Assistant on a temporary basis. The pay ranges from $28-32/hr. DOE.
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide high-level administrative support to executives and the Board of Directors
  </li>
  <li>
   Coordinate board and executive meetings, including agendas, materials, minutes, and follow-ups
  </li>
  <li>
   Manage complex calendars, travel arrangements, and executive communications
  </li>
  <li>
   Serve as a liaison between board members, executives, and internal stakeholders
  </li>
  <li>
   Handle confidential information with discretion and professionalism
  </li>
 </ul>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Proven experience supporting both executive leadership and a Board of Directors
  </li>
  <li>
   Strong organizational, communication, and time-management skills
  </li>
  <li>
   Ability to manage competing priorities and work independently
   <br/>
  </li>
 </ul>
 <p>
  <em>
   All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
  </em>
 </p>
</div>


Executive Administrative Assistant

ACLU of Missouri Foundation

<p><i><b>Be Part of a Pivotal Moment in History</b></i></p><p>The American Civil Liberties Union of Missouri, Foundation Inc., &ldquo;ACLU-MO&rdquo; seeks a full-time Executive Assistant based out of our St. Louis office who will provide overall support for the Executive Director, Board relations, limited financial, and as needed, development. The position requires attendance at some evening/weekend meetings and events, and the ability to maintain strict confidentiality, exercise sound independent judgment and take initiative.</p><p>Founded in 1920, the ACLU-MO is one of Missouri&rsquo;s premier public advocacy organizations. Headquartered in St. Louis, our non-profit, non-partisan public interest law firm is committed to defending and expanding civil liberties to achieve the promise of equality and liberty for all in Missouri through impact litigation and campaigns, narrative and legislative advocacy, and community education and engagement on a broad range of issues. The ACLU-MO is an IRS 501(c)(3) organization and works closely with its sister 501(c)(4) organization.</p><p>We have a diverse staff of individuals, with offices in St. Louis and Kansas City. To learn more about our work, please visit www.aclu-mo.org and www.aclu.org.</p><p><b>ESSENTIAL DUTIES AND RESPONSIBLITIES</b></p><p><b>EXECUTIVE DIRECTOR SUPPORT</b></p><ul><li>As needed, draft, edit and produce confidential and non-confidential correspondence, memos and reports for the Executive Director.</li><li>Support the substantive work of the ED as needed and appropriate.</li><li>Maintain and update Executive Director&rsquo;s calendar and contacts.</li><li>Track and respond to communications (telephone calls, mail, and email) to ED.</li><li>Manage meetings, travel arrangements and reimbursement for the Executive Director.</li><li>Support varied confidential HR-related projects for the ED, including managing completion of senior leadership annual performance reviews.</li><li>Support senior leadership with preparations for staff labor union negotiations as needed, including scheduling and material preparations.</li></ul><p><b>BOARD SUPPORT AND LIASION </b></p><ul><li>Serve as the Executive Director&rsquo;s liaison and provide support to the Board of Directors; arrange and handle all logistics for Board related activities including meetings, trainings, and events: schedule meetings; draft agendas; develop, compile, and distribute meeting materials; and record minutes in the absence of the Board Secretary.</li><li>Update board member and committee lists; produce, update and distribute directory to board and staff.</li><li>Maintain discretion and confidentiality in relationships with all board members.</li><li>Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee maters, including advance distribution of materials before meetings in electronic format.</li></ul><p><b>EXECUTIVE LEADERSHIP SUPPORT</b></p><ul><li>Assist ED in scheduling donor meetings and contacts.</li><li>Participate in donor strategy meetings and preparation of ED to take notes and support the work of the development department.</li><li>Maintain and strengthen relationships with donors in the ED portfolio through regular contact and conversations, as well as thank you cards as appropriate to maintain strong ED-donor relationships.</li><li>Ensure appropriate follow-up with donors after and between ED meetings and provide updates to the Chief Development Officer.</li><li>Manage staff credit card receipts and submissions to the Deputy Executive Director.</li><li>Perform basic bookkeeping duties as assigned by the Deputy Executive Director.</li><li>In addition to the above responsibilities, other duties as assigned.</li></ul><p><b>QUALIFICATIONS:</b></p><ul><li>3 of more years of office management/executive administrative support experience.</li><li>Prior experience supporting C-level Executives.</li><li>Previous experience with a Board of Directors/Governing Board.</li><li>Sophisticated computer and clerical skills, including Microsoft Word, Excel and Outlook.</li><li>Working knowledge of general office equipment i.e., copiers, printers, phone systems.</li><li>Ability to set priorities and meet deadlines on concurrent projects in a fast-paced, occasionally stressful environment.</li><li>Ability to think proactively, anticipate problems, develop creative and effective solutions, and take the initiative to facilitate smooth operations for all staff confidently.</li><li>Ability to develop effective organizational systems and understand the practices and policies that are necessary to help maintain a high-performing, employee-friendly environment.</li><li>A confident and professional work style, superior problem-solving skills, and an ability to work creatively and independently.</li><li>Impeccable organization skills with high attention to details.</li><li>Excellent oral and written skills. The ability to communicate and work effectively with staff, board members, donors, and the public.</li><li>Superior proofreading skills are a must.</li><li>Experience and ability maintaining discretion and exercising confidentiality with sensitive information.</li><li>Ability to jump in and help on any project and learn new things quickly.</li><li>Knowledge of, or ability to quickly acquire familiarity with the basic roles and functions of a finance department and finance software. Experience with QuickBooks Online a plus but not required.</li><li>Ability to regularly and quickly jump from task to task, prioritize and stay organized.</li><li>Ability to travel.</li><li>Willingness and availability to work occasional evenings and weekends with advance notice, during times of office events, meetings, or busy seasons.</li></ul><p><b>PHYSICAL REQUIREMENTS</b></p><ul><li>Prolonged periods sitting at a desk and working on a computer.</li><li>Must be able to lift up to 15 pounds at times.</li></ul><p><i>This job announcement provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment, and the description and/or posting may be changed at any time without advance notice.</i></p><p>ACLU-MO offers a generous benefits package, which includes paid vacation and holidays; medical, dental, vision, life, and disability insurance; and employer contributions to a 401(K)-retirement plan. This is a full-time, exempt position under the Fair Labor Standards Act. The base salary for this position is $56,040.</p><p><b>TO APPLY</b></p><p>Please Submit:</p><ul><li>1. A copy of your resume that lists relevant experiences.</li><li>2. Three professional References.</li><li>3. A cover letter describing your qualifications and your interest in this role with the ACLU of Missouri.</li></ul><p>Application materials should be sent to: application@aclu-mo.org. Please indicate <b>&ldquo;Executive Assistant&rdquo; </b>in the subject line of your email.</p><p><b>DEADLINE</b><b>:</b></p><p>The application materials will be reviewed as received and will be accepted until the position is filled.</p><p><i><b>ACLU values a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.</b></i></p><p><i><b>To ensure that people with disabilities have full opportunities for employment in all positions. We encourage applicants with disabilities who may need accommodations in the application process to notify us at: application@aclu-mo.org.</b></i></p><p>Job Type: Full-time</p><p>Pay: From $56,040.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive Assistant

Commerce

<div><h1 class="jobSectionHeader"><b>Welcome to the Agentic Commerce Era
</b></h1><p></p><p>At Commerce, our mission is to empower businesses to innovate, grow, and thrive with our open, AI-driven commerce ecosystem. As the parent company of BigCommerce , Feedonomics , and Makeswift , we connect the tools and systems that power growth, enabling businesses to unlock the full potential of their data, deliver seamless and personalized experiences across every channel, and adapt swiftly to an ever-changing market. Simply said, we help businesses confidently solve complex commerce challenges so they can build smarter, adapt faster, and grow on their own terms. If you want to be part of a team of bold builders, sharp thinkers, and technical trailblazers, working together to shape the future of commerce, this is the place for you.
</p><p></p><p>The Senior Executive Assistant &mdash; Board &amp; Investor Relations serves as a trusted partner to the Chief Financial Officer/Chief Operating Officer, SVP of Finance &amp; Investor Relations and SVP, Operations and Intelligence with a specialized focus on Board of Directors liaison and Investor Relations coordination aligned to these executives. This role is much more than scheduling and logistics &mdash; it's about being the person your executives and board members rely on to keep things moving, anticipate what's coming, and make sure nothing falls through the cracks.<br>
<br>
</p><p>The Senior Executive Assistant &mdash; Board &amp; Investor Relations must be creative and thrive in a fast-paced, entrepreneurial, technology environment that is mission-driven, results-driven, and community oriented. The ideal individual exercises strong judgment in a variety of situations, brings expert communication and organizational skills, and operates with confidence and autonomy across competing priorities &mdash; including coordinating across global time zones as part of a worldwide team. This person takes full ownership of their work, follows through with consistency, and brings a positive, solutions-oriented energy to everything they do. You'll be joining a collaborative, high-performing global EA team that is genuinely invested in each other's success and growth. Based in our Austin office, this role sits at the center of a vibrant, energetic environment where being present and connected is a meaningful part of how great work gets done. Travel is not a regular requirement of this role but may occasionally be needed to support executive meetings, offsites, board-related activities, or other business needs.
</p><p></p><p>What You&rsquo;ll Do
</p><ul><li><p>Serve as a high-level gatekeeper and partner to the CFO/COO and SVPs, managing complex global calendars and anticipating executive needs before they arise.
</p></li><li><p>Lead end-to-end logistics for Board and committee meetings, including scheduling, agenda creation, and the secure distribution of materials.
</p></li><li><p>Coordinate earnings cycles, investor roadshows, and outreach, ensuring all investor-facing materials are polished and delivered on time.
</p></li><li><p>Architect complex domestic and international itineraries via Navan and oversee meticulous expense reconciliation and budget tracking.
</p></li><li><p>Maintain the company data room and corporate records, ensuring all board and executive documentation is organized and audit-ready.
</p></li><li><p>Own the planning for leadership offsites and onsite meetings, managing everything from vendor contracts to technical setup and action-item follow-up.
</p></li><li><p>Draft, edit, and proofread highly confidential briefings and correspondence for internal and external stakeholders.<br>
<br>
</p></li></ul><p>Who Are You
</p><ul><li><p>5+ years of experience supporting C-suite executives, specifically within finance or legal functions in a high-growth environment.
</p></li><li><p>Exceptional emotional intelligence and professional maturity; you handle sensitive board and investor information with absolute confidentiality.
</p></li><li><p>A master of detail who can juggle competing priorities across multiple time zones without letting anything fall through the cracks.
</p></li><li><p>Expert proficiency in Google Workspace (Calendar, Docs, Sheets) and modern tools like Slack, Zoom, and Navan.
</p></li><li><p>Polished written and verbal skills, capable of interacting with board members, institutional investors, and senior leadership.
</p></li><li><p>A self-starter who thrives in &quot;builder&quot; environments and prefers finding solutions over waiting for instructions.
</p></li><li><p>Located in Austin, TX (hybrid schedule).<br>
<br>
</p></li></ul><p>Preferred
</p><ul><li><p>Direct experience supporting Board of Directors operations or Investor Relations in a public company.
</p></li><li><p>Prior experience supporting a CFO or COO.
</p></li><li><p>Knowledge of public company compliance cadences and corporate governance.
</p></li><li><p>Experience using AI productivity tools (e.g., Claude, ChatGPT) to optimize administrative workflows.<br>
<br>
</p></li></ul><p>(Pay Transparency Range - $ 37.81-$63.95/hr )<br>
<br>
<br>
</p><div><div><div><div><div><div><div><div><p>The exact salary will be dependent on the successful candidate&rsquo;s location, relevant knowledge, skills, and qualifications.
</p></div></div></div></div></div></div></div></div><div></div><div><div><div>#LI-KT1
<br>
<br>
#LI-Hybrid
</div></div></div><p></p><div><div><div><div><div><div><div><div><p>The exact salary will be dependent on the successful candidate&rsquo;s location, relevant knowledge, skills, and qualifications.
</p></div></div></div></div></div></div></div></div><p></p><h1 class="jobSectionHeader"><b>Inclusion and Belonging
</b></h1><p></p><p>At Commerce, we believe that celebrating the unique histories, perspectives and abilities of every employee makes a difference for our company, our customers and our community. We are an equal opportunity employer and the inclusive atmosphere we build together will make room for every person to contribute, grow and thrive.
</p><p></p><p>We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the interview process, to perform essential job functions and to receive other benefits and privileges of employment. If you need an accommodation in order to interview at Commerce, please let us know during any of your interactions with our recruiting team.
</p><p></p><p>Learn more about the Commerce team, culture and benefits at https://www.commerce.com/careers/
</p><p></p><h1 class="jobSectionHeader"><b>Protect Yourself Against Hiring Scams: Our Corporate Disclaimer
</b></h1><p></p><p>Commerce, along with many other employers, has become the subject of fraudulent job offers to hopeful prospective job seekers.
<br>
<br>
Be advised:
<br>
Commerce does not offer jobs to individuals who do not go through our formal hiring process.
<br>
<br>
Commerce will never:
</p><ul><li><p>require payment of recruitment fees from candidates;
</p></li><li><p>request personally identifiable information through unsanctioned websites or applications;
</p></li><li><p>attempt to solicit money from you as part of the hiring process or as part of an employment offer;
</p></li><li><p>solicit money to complete visa requirements as part of a job offer.<br>
</p></li></ul><p><br>
If you receive unsolicited offers of employment from Commerce, we urge you to be extremely cautious and avoid engaging or responding.</p></div>

Senior Executive Assistant - Board & Investor Relations

Arboretum Foundation

<p>Gardens are an essential part of the human experience. We visit gardens to find peace and healing, to be with friends and family and to better understand and connect with the natural world. Plants shape how we live, what we notice, and how we care for one another.</p><p>Right now, we are building something extraordinary in Seattle: an exceptional organization that brings together the unique strengths of the Arboretum Foundation and the University of Washington Botanic Gardens. We are joining forces to become a destination garden, exemplifying leadership in scientific research, public engagement, and inclusive access. Our vision is to be a home for learning, a force for sustainability, and a gateway to wonder. In every visit and through every season, we&rsquo;ll help people of all ages meaningfully connect with the living world of plants and how they shape our lives and our shared future.</p><p>The Executive Assistant provides high-level administrative support to the Chief Executive Officer (CEO) serving as a trusted partner in advancing the organization's mission. This role also plays a critical part in facilitating effective communication and coordination with the Board of Directors. The successful candidate will be exceptionally organized, proactive and have impeccable attention to detail, excellent time management and communication skills. They will be comfortable in a fast-paced environment and able to adeptly manage competing priorities and nuanced situations. This role requires good judgment and discretion, and an elevated level of professional and administration skills. The successful candidate will be responsible and reliable.</p><p>The Executive Assistant works closely with the Chief Executive Officer and Executive Leadership Team while also interfacing across SBG&rsquo;s program teams.</p><p><b>ESSENTIAL DUTIES AND RESPONSIBILITIES</b></p><p><b>Executive Support</b></p><ul><li>Work effectively with the CEO to keep them well informed of upcoming commitments and responsibilities and follow up appropriately</li><li>Oversee scheduling and manage complex, frequently shifting calendars for the CEO including scheduling meetings, appointments, submitting timesheets, and travel arrangements with both internal and external stakeholders</li><li>Screen and prioritize incoming communications and requests, exercising sound judgment in routing or responding on behalf of the CEO</li><li>Draft and send correspondence as requested</li><li>Provide a bridge for smooth communication between the CEO, leadership team, and SBG staff</li><li>Coordinate logistics for internal and external meetings, including agendas, materials, catering, note-taking, and follow-up on action items</li><li>Handle confidential information with the highest level of integrity and discretion</li><li>Anticipate the needs of senior leadership and proactively address administrative challenges before they arise</li><li>Track deadlines, deliverables, and commitments on behalf of the CEO</li><li>Prepare, proofread, and edit correspondence, presentations, reports, and briefing materials as needed on behalf of senior leadership</li></ul><p><b>Board of Directors Relations</b></p><ul><li>Serve as the primary administrative liaison between the Executive Leadership Team and the Board of Directors</li><li>Coordinate all Board and committee meeting logistics, including scheduling, venue or virtual platform arrangements, and catering</li><li>Prepare and distribute Board meeting materials, including agendas, board packets, minutes, and supporting documents in a timely manner</li><li>Record accurate and thorough minutes during Board and committee meetings; track and follow up on Board action items</li><li>Maintain current Board rosters, contact information, committee assignments, and governance documents</li><li>Support onboarding of new Board members and coordinate Board orientation materials</li><li>Assist with planning Board retreats, recognition events, and other governance-related gatherings</li><li><b>Organizational Administrative Support</b></li><li>&middot; Manage and reconcile executive expense reports and credit card statements</li><li>&middot; Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation</li><li>&middot; Support special projects, strategic initiatives, and event planning as directed by the CEO</li><li>&middot; Maintain organized digital and physical filing systems for executive and Board records</li><li>&middot; Build positive relationships with donors, partners, government contacts, and other external stakeholders on behalf of leadership</li><li>&middot; Maintain rosters for professional organization membership such as the American Public Garden Association</li><li>&middot; Contribute to opportunities for process improvement and service/practice strengthening</li><li>&middot; Uphold the organization&rsquo;s values</li></ul><p><b>DESIRED SKILLS</b></p><ul><li>Exceptional written and verbal communication skills</li><li>High EQ with strong interpersonal and diplomacy skills</li><li>Superior organizational and problem-solving skills with the ability to manage multiple competing priorities and meet deadlines with minimal supervision</li><li>Ability to create effective tracking and management systems, follow up on open issues and carry tasks through to successful completion</li><li>Good judgement and the ability to handle sensitive and confidential information with professionalism, maturity, and discretion</li><li>Detailed-oriented, attention to accuracy</li><li>A growth mindset and openness to learning and giving and receiving timely feedback</li><li>Work as a member of a team with a strong collaborative and customer service orientation</li><li>A commitment to participating in anti-racism work and supporting teammates in operationalizing DEI strategies</li><li>Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, Zoom, nonprofit management software, and data management tools</li><li>Familiarity with or passion for plant life, nature, public gardens, science, or conservation a plus</li></ul><p><b>DESIRED EXPERIENCE</b></p><ul><li>5+ years of experience in an executive assistant or senior administrative role, preferably in a nonprofit, cultural institution, or mission-driven organization</li><li>Proven experience supporting C-suite executives and/or governing boards</li><li>Experience supporting leaders through change, complexity, ambiguity, and growth</li><li>Experience planning and coordinating events or board retreats</li><li>Demonstrated ability to manage multiple projects and work collaboratively across teams, change work priorities as new assignments arise, meet successive deadlines, problem-solve, and multi-task</li><li>Experience with nonprofit governance, board management platforms, or donor management software</li><li>Bachelor's degree in business administration, communications, nonprofit management, or a related field strongly preferred</li></ul><p><b>PHYSICAL REQUIREMENTS</b></p><p>Due to the nature of this position, work will primarily be on-location at the Graham Visitor Center and the Center for Urban Horticulture, with some remote work. The Graham Visitor Center is three stories without an elevator. The role requires the ability to lift heavy objects (up to 40 lbs), drive an electric cart for donor and visitor tours, and climb stairs to access office equipment, kitchen area and workstations. We understand that these may not comply with every individual&rsquo;s ability and encourage applicants to inform us of any accommodations needed to create a welcoming, safe environment for the employee. We are committed to working with the successful applicant on making necessary accommodations for the role when an offer is presented. The position involves periodic weekend and evening work.</p><p><b>BENEFITS</b></p><p>● Generous paid vacation, sick time and holidays</p><p>● Medical, dental, and vision</p><p>● Matching retirement contribution</p><p>● Office located in a beautiful garden setting!</p><p><b>TO APPLY</b></p><p>Please send your resume and cover letter to jobs@arboretumfoundation.org. Please, no calls or in-person visits without an appointment. Position open until filled, with a priority deadline of May 11, 2026.</p><p><i>Disclaimer:</i></p><p><i>This job description is not to be construed as an exhaustive list of all responsibilities, duties, and skills required for this position. All employees may be required to perform duties outside of their typical responsibilities from time to time, as needed, to meet the organization's ongoing needs.</i></p><p><i>EEO Statement:</i></p><p><i>The Arboretum Foundation is an Equal Opportunity Employer. Employment opportunities at the Arboretum Foundation are based on one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, creed, color, religion, sex, pregnancy or maternity, national origin, age, HIV, AIDS, and Hepatitis C status, marital status, sexual orientation, gender identity; honorably discharged veteran or military status, genetic information, the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability or, any other characteristic protected by law.</i></p><ul><li><i>This Equal Employment Opportunity policy governs all aspects of employment, including, but not limited to, recruitment, hiring, selection, job assignment, promotions, transfers, compensation, discipline, termination, layoff, access to benefits and training, and all other conditions and privileges of employment.</i></li></ul><p>Pay: $68,000.00 - $78,000.00 per year</p><p>Application Question(s):</p><ul><li>Do you have experience supporting senior level management? </li></ul><p>Experience:</p><ul><li>Executive administrative support: 5 years (Preferred)</li></ul><p>Work Location: In person</p>

Goodwin Living

<div><p>Goodwin Living is a Washington Post Top Workplace in the Washington-area seven consecutive years in which it has competed for this honor. Additionally, we consistently rank within the top 13 organizations receiving a Top Workplaces USA designation. How have we consistently earned this distinction? By having a team that puts their heart into everything they do.</p>
<p>
At Goodwin Living, we see ourselves as a family. A family of more than 1,450+ individuals, from 65 countries and countless backgrounds. That&rsquo;s why we offer benefits that ensure every team member feels safe, successful and appreciated. They also feel listened to. We frequently survey team members and offer improved benefits based on their feedback. As a result, we consistently rank as a Washington Post Top Workplace.</p>
<p>
We provide career benefits to help you thrive because you deserve health care, security, assistance, education and time to take a vacation. Whether you work full-time, part-time or as needed, we&rsquo;ve got you covered.</p>
<p><b>Celebrated as the #3 Top Workplace in the D.C. region for 2025 by </b><b><i>The Washington Post since 2019</i></b><b>, Goodwin Living is more than a team &ndash; it's a global family of individuals who represent more than 70 countries.</b></p>
<p>
Goodwin Living is proud to be recognized as a Top Workplace in the greater Washington, D.C. region by <i>The Washington Post</i> every year since 2019 &mdash; and now nationally by <i>USA Today</i>. Since 2022, we&rsquo;ve also been annually recognized as one of the top 100 employers for interns by the Top Virginia Employers for Intern Awards. These honors are based entirely on feedback from our team members, gathered through an annual third-party survey. Here&rsquo;s what they say makes us stand out:</p>
<ul>
<li><b>Embracing Diversity:</b> Our strength is in our diverse team from over 65 countries, fostering an inclusive and vibrant culture that values every voice.</li>
<li><b>Growth and Opportunities:</b> We bolster personal and professional development, offering myriad opportunities, from on-the-job training to mentorship programs and financial support, to help you reach your full potential.</li>
<li><b>Valuing Our Team Members: </b>By prioritizing team member satisfaction, we create a fulfilling work environment with competitive benefits, work-life balance, and recognition programs, ensuring our team feels appreciated and valued.</li>
</ul>
<p><b>About the Position</b></p>
<p>
The Executive Assistant is a vital member of the Foundation team, providing high-level administrative and operational support in a fast-paced, detail-oriented environment. This role supports the team in managing executive priorities, coordinating Board and donor-related activities, and maintaining smooth day-to-day team operations. The Executive Assistant ensures that communications are timely, documents are accurate, and key Foundation tasks are executed efficiently. This position reports directly to the Director of Foundation Operations.</p>
<p>
This position is based in the Washington, DC metropolitan area and will work primarily from Goodwin House Bailey&rsquo;s Crossroads (GHBC), with regular visits to other Goodwin Living locations, including Goodwin House Alexandria (GHA) and The View Alexandria (TVA). The role requires a consistent on-site presence and occasional evening availability for Board, donor, and resident events.</p>
<p><b>
Job Duties</b></p>
<p><b><i>
Executive &amp; Board Support:</i></b></p><br>
<p></p>
<div>
<div><ul><li><p>Serve as a key administrative partner to the Chief Philanthropy Officer, managing calendars, scheduling, and executive logistics.</p>
</li></ul></div></div><div><div><ul><li><p>Coordinate Board of Directors and committee meetings in partnership with the Chief Philanthropy Officer, including scheduling, preparing and distributing materials via BoardEffect, sharing the meeting book during sessions, and sending timely reminders to members. Committee meetings are held via Zoom, and quarterly Board meetings are hybrid (in-person and Zoom).</p>
</li></ul></div></div><div><div><ul><li><p>Act as a liaison between the Chief Philanthropy Officer and Board members, donors, and community stakeholders, ensuring timely and professional communication.</p>
</li></ul></div></div><div><div><ul><li><p>Draft, edit, and format correspondence, presentations, and reports for the Chief Philanthropy Officer and Foundation team members.</p><br>
</li></ul></div></div><p></p><p><b><i>Operations &amp; Team Support:</i></b></p><p></p><div><br>
<div>
<ul><li><p>Coordinate logistics for cultivation and stewardship events, including catering, room booking, attendee tracking, briefing materials, and follow-up actions.</p>
</li></ul></div><div><ul><li><p>Submit and reconcile monthly team credit card transactions, ensuring timely processing in accordance with finance procedures.</p>
</li></ul></div><div><ul><li><p>Oversee donation processing activities, including coordinating collection from multiple locations and ensuring proper scanning, documentation, and filing of gift-related materials.</p>
</li></ul></div><div><ul><li><p>Maintain organized and accurate files of donor acknowledgment letters to ensure compliance and proper documentation. Occasionally print and mail letters to ensure timely donor recognition.</p>
</li></ul></div><div><ul><li><p>Submit gift deposits at least twice weekly to the Finance office at GHA, including compiling and organizing checks and cash.</p><br>
</li></ul></div></div><p></p><div><div><ul><li><p>Assist volunteers at the GHA and GHBC second-hand/thrift shops by creating flyers, assisting with cash box duties, and other tasks during alternating donation and sale weeks.</p>
</li></ul></div><div><ul><li><p>Support ongoing data projects including constituent updates, coding, and new contact entry in our database.</p>
</li></ul></div><div><ul><li><p>Track and process team member support grant requests via JotForm, including coordinating with the Finance office at GHA for check pickup and distributing grants to the team members&rsquo; primary work location (GHA, GHBC, and TVA).
</p></li></ul></div><div><ul><li><p>Maintain team calendars and manage departmental mailings and supply needs, ensuring all Foundation team members at each location have the materials and resources they need.</p>
</li></ul></div><div><ul><li><p>Provide cross-functional administrative support for team meetings, special events, and time-sensitive projects.</p><br>
</li></ul><p></p><p><b>Qualifications:</b></p>
<ul>
<li>High school diploma required; associate&rsquo;s or bachelor&rsquo;s degree preferred.</li>
<li>Minimum of five years of experience in an executive or administrative support role.
</li><li>Demonstrated ability to prepare accurate and professional correspondence, reports, and documents.
</li><li>Strong verbal, written, and organizational skills.
</li><li>Proficiency in Microsoft Word and Excel; working knowledge of PowerPoint and Outlook required.
</li><li>Ability to interact tactfully and professionally with a wide range of stakeholders.
</li><li>Proven ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
</li><li>Event planning experience preferred. Proven ability to handle cash and check donations with accuracy and accountability.</li>
</ul>
<p><b>A sampling of our many benefits!</b></p>
<p>
We&rsquo;ve got you covered with incredible benefits, whether you work full-time, part-time, or PRN (as needed). Here&rsquo;s a glimpse of what we offer to Full-Time team members:</p>
<ul>
<li>Paid Time Off</li>
<li>Health Insurance</li>
<li>Dental Insurance</li>
<li>Vision Insurance</li>
<li>DailyPay: Work and get paid the same day!</li>
<li>Tuition Assistance for Career Development</li>
<li>Student Loan Repayment Program</li>
<li>Financial assistance with U.S. Citizenship application or DACA Renewal</li>
<li>ESL classes</li>
<li>Tutoring for ESL, Citizenship Test &amp; GED</li>
<li>Staff Emergency Grants</li>
<li>Retirement Plan- 401(k)</li>
<li>Free Meals, Access to a Fitness Center, Pool, and More</li>
</ul>
<p><b>About Goodwin Living</b></p>
<p>
At Goodwin Living, we can all find work with purpose! As a nonprofit senior living and healthcare organization based in Northern Virginia, we are driven by our mission: to support, honor and uplift the lives of older adults and those who care for them. Our commitment to our team members is written directly into that statement. We create an enriching and supportive work environment that has inspired our team members to vote us into the Washington Post Top Workplace rankings since 2019, and they made us #3 in 2025!</p>
<p><b>
Goodwin Living is an Equal Opportunity Employer and an AARP Employer Pledge Signer. We take pride in our inclusive work culture that values diversity and fosters talent. With us, you are more than just a team member; you are part of a community committed to excellence and continuous learning.</b></p></div></div></div><p></p>

E.L.F. BEAUTY

<div>
 <strong>
  About The Company
  <br/>
  <br/>
 </strong>
 e.l.f. Beauty, Inc. stands with every eye, lip, face and paw. Our deep commitment to clean, cruelty free beauty at an incredible value has fueled the success of our flagship brand e.l.f. Cosmetics since 2004 and driven our portfolio expansion. Today, our multi-brand portfolio includes e.l.f. Cosmetics, e.l.f. SKIN, pioneering clean beauty brand Well People, Keys Soulcare, a groundbreaking lifestyle beauty brand created with Alicia Keys, Naturium, high-performance, biocompatible, clinically-effective and accessible skin care, and our newest brand, rhode, a line of curated skincare essentials, formulated for a variety of skin types and needs with high performance ingredients, it&rsquo;s a daily routine that nourishes your skin barrier over time.
 <br/>
 <br/>
 In our Fiscal year 25, we had net sales of $1 Billion and our business performance has been nothing short of extraordinary with 28 consecutive quarters of net sales growth. We are the #2 mass cosmetics brand in the US and are the fastest growing mass cosmetics brand among the top 5. Our total compensation philosophy offers every full-time new hire competitive pay and benefits, bonus eligibility (200% of target over the last six fiscal years), equity, flexible time off, year-round half-day Fridays, and a hybrid 3 day in office, 2 day at home work environment. We believe the combination of our unique culture, total compensation, workplace flexibility and care for the team is unmatched across not just beauty but any industry.
 <br/>
 <br/>
 Visit our Career Page to learn more about our team: https://www.elfbeauty.com/work-with-us
 <br/>
 <br/>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 We are seeking a highly experienced Executive Assistant to provide comprehensive administrative and strategic support to e.l.f. Beauty&rsquo;s SVP, General Counsel &amp; CPO. This role also serves as a key liaison to the Board of Directors and will be based out of our Oakland, California office.
 <br/>
 <br/>
 Given its visibility and cross-functional exposure, this position is ideal for a proactive, high-performing professional who thrives in a fast-paced, high-growth environment. The ideal candidate is resourceful, detail-oriented, and anticipates needs before they arise and has exceptional judgment, discretion, and the ability to remain calm under pressure are critical to success.
 <br/>
 <br/>
 This role will report into the SVP, General Counsel &amp; CPO.
 <br/>
 <br/>
 <strong>
  Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide full administrative and operational support to C-Suite level Executive
  </li>
  <li>
   Manage complex, ever-changing calendars, including scheduling meetings across multiple time zones
  </li>
  <li>
   Coordinate domestic and international travel arrangements, including detailed itineraries
  </li>
  <li>
   Plan and execute internal meetings, leadership offsites, and events (agendas, logistics, catering, materials)
  </li>
  <li>
   Prepare, proofread, and edit executive-level presentations and communications (advanced PowerPoint required)
  </li>
  <li>
   Track and process monthly expenses, invoices, and reimbursements
  </li>
  <li>
   Partner closely with other Executive Assistants to support broader executive team needs during peak periods
  </li>
  <li>
   Serve as a trusted, high-touch partner to executives, contributing to their effectiveness and overall success
  </li>
  <li>
   Act as a key point of contact for Board-related coordination and communications
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   10+ years of experience supporting C-suite executives in a fast-paced, high-growth environment
  </li>
  <li>
   Demonstrated ability to operate with professionalism, discretion, and sound judgment
  </li>
  <li>
   Exceptional organizational skills and meticulous attention to detail
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
  <li>
   Proven ability to manage multiple priorities and adapt quickly in a dynamic environment
  </li>
  <li>
   Experience optimizing administrative processes and systems
  </li>
  <li>
   Comfortable engaging with stakeholders at all levels, including Board members
  </li>
  <li>
   High level of integrity and ability to handle confidential information
  </li>
  <li>
   Flexibility and willingness to provide off-hours support when needed
  </li>
  <li>
   Expertise in Microsoft Office (PowerPoint and Excel), and experience with various document platforms and related tools
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 The base salary range for this role is listed above.
 <br/>
 <br/>
 Total compensation includes base salary, annual company-based performance bonus, and equity. Under e.l.f.&rsquo;s annual bonus program, employees are eligible to earn up to 200% of their target bonus when company performance exceeds defined goals. In addition, e.l.f. provides a variety of other benefits to employees, including medical, dental, and vision insurance, a retirement savings plan, gender neutral parental leave, and unlimited paid time off. The amount of total compensation (including base salary) offered will be based on a wide range of factors, including geographic location, experience, specific skills, and qualifications.
 <br/>
 <br/>
 Compensation components are subject to change at the company&rsquo;s discretion
 <br/>
 <br/>
 <em>
  <strong>
   This job description is intended to describe the general nature and level of work being performed in this position. It also reflects the general details considered necessary to describe the principal functions of the job identified, and shall not be considered, as detailed description of all the work required inherent in the job. It is not an exhaustive list of responsibilities, and it is subject to changes and exceptions at the supervisors&rsquo; discretion.
   <br/>
   <br/>
  </strong>
 </em>
 <em>
  e.l.f. Beauty respects your privacy. Please see our Job Applicant Privacy Notice (www.elfbeauty.com/us-job-applicant-privacy-notice) for how your personal information is used and shared.
  <br/>
  <br/>
 </em>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>


YMCA

<div><div><div>Join the YMCA of Greater Seattle as Executive Assistant.
</div><div><div>Job Description
</div><div><p>The YMCA of Greater Seattle is currently looking for temporary, short-term help for our Office of the President. The Executive Assistant serves as a primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President/CEO and communicates with the board of directors, volunteer leaders, the Association&rsquo;s leadership team(s), and staff. They work independently, while managing up, on projects from conception to completion and works across functions and teams in the organization to ensure the CEO&rsquo;s point of view and needs are represented and met.
</p><p><b>The Executive Assistant will demonstrate the following attributes:
</b></p><ul><li>Strengthen the Y&rsquo;s culture by demonstrating the values of the Y - honesty, caring, respect, responsibility, and passion for excellence - in every aspect of work
</li><li>Deep commitment to the mission of the YMCA, its members and the communities served
</li><li>Proven champion of social responsibilities, diversity, and inclusion; model cultural competence and support diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions
</li><li>Demonstrate executive presence, influence, and gravitas
</li><li>Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development
</li><li>Strategic, results-oriented, growth-focused, and strong work ethic; takes initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to operations, people (employees and members), philanthropy, finance, and volunteerism
</li><li>Responsible for continuous quality improvement of office practices and procedures
</li><li>Facilitate change, seek opportunities in the change systems process, model adaptability, and lead transition and transformation in support of the Y&rsquo;s mission
</li><li>Inspire others; promote creativity, generate excitement, and reward risk-taking, while consistently demonstrating a high level of emotional maturity, maintaining a positive attitude and building strong relationships
</li><li>Culture influencer, trust builder, pacesetter, change maker at the systems level, and community connector
</li><li>Passionate community organizer and advocate
</li><li>Big thinker at the systems level to drive sustainable social change
</li><li>Established reputation as a diplomatic team player who is able to transcend personal politics, engage a wide range of ideologies, and build consensus and community
</li><li>Ability to work through political barriers, build consensus, and enact change
</li><li>Eloquent, articulate, and persuasive communication style (oral and written)
</li>Position Type/Expected Hours of Work<br>
<li>
</li></ul><p></p><p>This is a full-time, temporary position from April 2026 to December 31, 2026, with the potential to transition into a permanent role. This position will be expected to work majority of the week from the Association Office in downtown Seattle, with some remote flexibility as agreed upon. Some evening and weekend flexibility is required, although not the standard expectation.<br>
</p><p></p><p><b>What you'll get from working at The Y:
</b></p><p>Membership to the YMCA of Greater Seattle for you and your household
</p><p>Hiring Range: $27.00-$33.00 hourly<br>
</p></div></div><p></p><div><div>Qualifications
</div><div><ul><li>High school diploma required; bachelor&rsquo;s degree preferred
</li><li>8-10 years&rsquo; experience as an Executive Assistant
</li><li>Experience supporting a CEO and Board of Directors for a nonprofit organization strongly preferred
</li><li>Must be proactive, biased for action, deadline driven, detail oriented, able to work independently, maintain confidentiality and exercise judgment and discretion in the performance of all functions and responsibilities
</li><li>Outstanding planning skills and the ability to look and plan ahead
</li><li>Excellent oral and written communication skills; comfortable interacting with senior-level executives and other staff within and outside of the organization with a great deal of tact and diplomacy
</li><li>Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects
</li><li>Work well with a diverse group of people, at all levels, particularly in an executive environment, and with a high level of professionalism
</li><li>Demonstrated integrity and work ethics. Strong organizational and time management skills
</li><li>Experienced at organizing, prioritizing, and scheduling work assignments; employee performance management skills
</li><li>Must have advanced skill level in Microsoft Word, Excel and PowerPoint, as indicated by proficiency testing
</li><li>Proficiency in any board management software strongly desired
</li><li>Ability to relate effectively to diverse groups of people from all social and economic segments of the community; track record of building authentic, constructive relationships with others
</li><li>Strong strategic planning skills, including execution expertise
</li><li>Demonstrated experience in financial planning, budgeting, and analysis
</li>Ability to partner and provide strategic-level input to senior leadership and the ability to influence others at all levels of the organization<br>
<li>
</li></ul><p></p><p><b>Preferred Qualifications
</b></p><ul><li>Prefer knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.
</li>Experience with using Artificial Intelligence tools to drive greater administrative and operational efficiency is preferred.<br>
<li>
</li></ul><p></p><p><b>You'll be a great fit for the Seattle Y if you </b>:
</p><ul><li>Thrive on working in a collaborative environment
</li><li>Are very adaptable
</li><li>Have high ownership and strong work ethic
</li><li>Are a great problem solver who can think on your feet
</li><li>Truly enjoy being of service to people
</li><li>Like being part of a team that cares about one another as people and enjoy working together
</li>Want to know that the work you do contributes to building a better, stronger community for all<br>
<li>
</li></ul><p></p><p><b>OUR MISSION
</b></p><p>Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.
</p><p><b>OUR VALUES
</b></p><p>Respect
<br>
Responsibility
<br>
Honesty
<br>
Caring
<br>
Passion for Excellence
</p><p>YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.
</p><p>We are a drug &amp; alcohol-free workplace. We participate in the Federal E-Verify system. All job offers are contingent on the results of a background check in accordance with Washington's Fair Chance Act.
</p><p>If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org .<br>
</p></div></div><p></p><div><div>Essential Functions
</div><div><p><b>Responsibilities
</b></p><ul><li>Works directly with the President/CEO and anticipates their needs to provide support to all aspects of their daily work.
</li><li>Manages President/CEO&rsquo;s day-to-day calendar and the annual calendar for the Association and supports the development and implementation of meeting agendas and logistical arrangements for all Association meetings involving the President/CEO.
</li><li>Serves as main contact for communications to the senior leadership team and assist administratively to maximize effectiveness. Determines priority of matters of attention for the executive team; redirect matters to staff members to handle, or handle matters personally, as appropriate.
</li><li>Develops and manages budgets directly overseen by the Office of the President/CEO. Processes all expense reports and invoices, time reports, and PTO requests for the office of the President/CEO.
</li><li>Collects data and documents for the senior leadership team. Helps collect information and draft briefing materials and reports to ensure President/CEO is prepared and positioned to advance organizational goals and initiatives.
</li><li>Independently composes, prepares, and follows up on internal and external correspondence on behalf of the President/CEO. Attends meetings with and on behalf of the President/CEO, as needed.
</li><li>Attends planned and ad hoc meetings, providing direct support to the President/CEO. Schedules meetings, organizes agendas and materials, takes and disseminates notes, tracks and follows up on all action items. Follow up on outstanding actions to ensure timely completion. Manages special projects as assigned.
</li><li>Serves as backup to the Executive Assistant &ndash; Board Liaison to the Board of Directors for general communications, inquiries, and scheduling.
</li><li>Support AO Board and Executive Committee in-person meetings, as needed, ensuring proper procedures, tasks and action items are completed in a timely manner.
</li><li>Assists President/CEO with agenda setting and material preparation for SLT meetings, retreats, business reviews, listening session, and related meetings. Researches background material and prepare agendas, and presentation material for meetings. Creates supplemental materials (PowerPoint presentations, financial charts, special reports, executive summaries, etc.) independently and in collaboration with other staff members, as needed.
</li><li>Handles administrative tasks for the President/CEO, including travel planning, expense reporting, onboarding of direct reports, space planning, mail management, hosting all-hands meetings, and other administrative tasks and projects as needed.
</li><li>May provide supervision and/or team leadership for other administrative staff.
</li></ul><ul><li>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br>
</li></ul><p></p><p><b>Code of Conduct for Applicants
</b></p><p>All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements.
</p><p>Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization&rsquo;s abuse risk management standards.</p></div></div></div></div><p></p>

Executive Assistant - Office of the President

Search 7625+ Board liaison jobs near you this April. New roles added regularly across leading industries. Apply today.

7625 board liaison jobs Near Me

Executive Administrative Assistant

Executive Assistant

Senior Executive Assistant - Board & Investor Relations

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant - Office of the President