board liaison

Filoli Center

<div><h2 class="jobSectionHeader">Board Liaison: The Strategic Anchor to the CEO</h2><h2 class="jobSectionHeader">
Are you a high-level project manager who thrives at the intersection of strategy, governance, and organizational culture? Filoli is looking for a Board Liaison to serve as a key partner to our CEO and a primary connection to our Board of Directors.</h2><h2 class="jobSectionHeader">
In this role, you aren&rsquo;t just managing a calendar&mdash;you are the &quot;anchor&quot; ensuring that the vision of our leadership is translated into seamless execution and clear communication.</h2><h3 class="jobSectionHeader">
The Impact You&rsquo;ll Make</h3><h2 class="jobSectionHeader">
As the Board Liaison, you will report directly to the CEO, providing executive-level support while overseeing the Board of Directors program end-to-end. You will:</h2><ul><li><h2 class="jobSectionHeader">
Own the Board Experience: Plan and execute board and committee events, manage the nomination and onboarding process, and provide &quot;concierge-level&quot; service to our Directors.</h2></li><li><h2 class="jobSectionHeader">
Drive Strategic Projects: Conduct research on industry trends, coordinate government relations with external lobbyists, and develop high-level presentations and white papers.</h2></li><li><h2 class="jobSectionHeader">
Bridge the Gap: Serve as the primary liaison between the CEO, the Board, and senior leadership, ensuring consistency across all strategic initiatives.</h2></li><li><h2 class="jobSectionHeader">
Lead a Team: Directly manage our Executive Assistant (EA) and oversee third-party consultants and vendors to keep the Executive Office running smoothly.</h2></li></ul><h3 class="jobSectionHeader"> 
Who You Are</h3><h2 class="jobSectionHeader">
You are a seasoned professional who balances high-stakes diplomacy with tactical project management. Our ideal candidate brings:</h2><ul><li><h2 class="jobSectionHeader">
The Experience: At least 5 years of high-level Board and C-Suite support experience. A Bachelor&rsquo;s degree is preferred, but we value equivalent professional experience just as much.</h2></li><li><h2 class="jobSectionHeader">
The Toolkit: Proactive instincts with tools like Monday.com, Altru CRM, and Google Suite. You have a knack for synthesizing complex info into clear, beautiful slide decks and reports.</h2></li><li><h2 class="jobSectionHeader">
The EQ: You lead with authenticity and emotional intelligence. You can navigate high-pressure situations with composure and maintain total discretion.</h2></li><li><h2 class="jobSectionHeader">
The Commitment: You are passionate about Diversity, Equity, Accessibility, and Inclusion (DEAI), and you naturally apply an equity lens to everything you do.</h2></li></ul><h3 class="jobSectionHeader">
The Details</h3><ul><li><h2 class="jobSectionHeader">
Location: Woodside, CA (Onsite)</h2></li><li><h2 class="jobSectionHeader">
Status/Schedule: Exempt, Full-time. Generally Monday-Friday, though you&rsquo;ll occasionally join us for evening and weekend events that make Filoli so special. Remote work can be possible up to one day a week as long as the Executive Office is staffed and covered daily.</h2></li><li><h2 class="jobSectionHeader">
Compensation: Salary range of $94, 000 to $105,000 + full benefits (Medical, Dental, Vision, 401(k), Paid Time Off, and more).</h2></li></ul><h3 class="jobSectionHeader">
Why Filoli?</h3><h2 class="jobSectionHeader">
Filoli is a place where &quot;standard practice&quot; includes innovation and calculated creative risk. We believe in building psychological safety, breaking down silos, and investing in the growth of our people. If you are a resourceful, detail-oriented leader who wants to help shape the future of a mission-driven organization, we want to hear from you.</h2><h2 class="jobSectionHeader">
Ready to lead with us? Apply today!</h2></div>

Board Liaison

AL IMAN STEEL BR 1 LLC

An Administrative Assistant to the General Manager (GM) Must be an Arabic national with minimum of 5 years experienced in the UAE. Provides high-level administrative support, manages executive calendars, coordinates meetings, and handles confidential correspondence. They enhance efficiency by preparing reports, acting as a liaison with stakeholders, and handling daily office operations, ensuring the GM can focus on strategic, high-level duties.Key ResponsibilitiesCalendar &amp; Meeting Management: Schedule appointments, manage the GM&rsquo;s calendar, and arrange meetings, including preparing agendas and taking minutes.Correspondence &amp; Communication: Handle incoming emails/calls, draft correspondence, memos, and reports on behalf of the GM.Office Administration: Organize filing systems, maintain office supplies inventory, and manage travel arrangements.Project Coordination: Assist with special projects, research, and data analysis as assigned.Liaison Duties: Act as a key point of contact between the GM, internal staff, and external partners.Document Preparation: Create, edit, and format documents, spreadsheets, and presentations for leadership or board meetings.Required Qualifications &amp; SkillsExperience: Proven experience as an administrative assistant, often requiring 5+ years in a senior or executive support role.Technology Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.Organizational Skills: Exceptional organizational skills and the ability to prioritize tasks independently.Communication: Strong written and verbal communication skills.Discretion: Ability to handle sensitive and confidential information with discretion.Key CompetenciesProactivity: Independent worker capable of handling projects with minimal supervision.Detail-Oriented: High accuracy in preparing reports and documents.Interpersonal Skills: Ability to interact professionally with board members and staff.Work Location: In person

ADMIN ASSISTANT TO THE GENERAL MANAGER

Community Management Associates

<div>Position Purpose: 
To work with the Board of Directors (BOD) to provide guidance and improve the overall quality of living in Homeowners Associations (HOA) and Condominium Associations. Property managers serve as the liaison and expert between the BOD, homeowners, committees, and vendors. This role is to represent the values, goals, and strategies of CMA at all times.

Nature and Scope:
<ul>
<li>Interact directly with Board of Directors, homeowners, and vendors.</li>
<li>Helps uphold the covenants and standards set in an association.</li>
<li>Work with your respective Division Manager, Administrative Assistant, and Accountants to accomplish tasks for associations.</li>
</ul>
Major Tasks and Responsibilities:
<ul>
<li>Provide exemplary customer service to clients and other CMA employees.</li>
<li>Creating draft budgets.</li>
<li>Monitor budgets and expenses on behalf of clients.</li>
<li>Create and manage weekly or bi-weekly action item status to the Board monthly.</li>
<li>Attends set meeting schedule per the client's contract and monthly divisional meeting.</li>
<li>Compile letters, newsletters, management reports, and board packets</li>
<li>Receives service requests for repairs or maintenance of property and reports issues to the Board of Directors in a timely manner.</li>
<li>Visits property per contract to include violation drive, amenity check, performance of client's contractors, etc.</li>
<li>Arranges for prompt and satisfactory responses to emergency service requests.</li>
<li>Supervises contractors providing reoccurring services and monitors specific contractor performance to ensure substantial compliance with contract specifications.</li>
<li>Checks emails and voicemails each business day. Responds to voicemails within 24 hours and emails within 48 hours.</li>
<li>Maintain consistent office hours as designated by CMA policies and procedures with the guidance of the Division Manager.</li>
<li>Serves as liaison between CMA and the Board of Directors, homeowners, service providers, and/or contractors.</li>
<li>When applicable, documents the performance of direct reports throughout the year and conducts thoughtful, constructive performance evaluations annually/including disciplinary actions with the direction from Human Resources.</li>
</ul>
Salary: To be determined based on experience.

Benefits:
<ul>
<li>401(k)</li>
<li>Dental insurance</li>
<li>Vision insurance</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off, paid holidays</li>
</ul>
Schedule: Monday to Friday, Occasional Weekends may be required

Location: Nashville, TN

Dress Attire: Business Casual per CMA Dress Code
Requirements:
<div><div>Minimum Qualifications:
<ul>
<li>Must pass a background check and drug test.</li>
<li>Must have valid driver's license and clean record.</li>
<li>Preferred skills in Vantaca HOA Accounting software, Strongroom AP System</li>
</ul>
Experience: Community Association Management or HOA Management: 3 years (Preferred)

License/Certification:
<ul>
<li>Driver's License and a clear driving record (Required)</li>
</ul>
Work Location: Hybrid; After a satisfactory 90-day evaluation hybrid/remote work may be possible depending on the discretion of your supervisor and/or needs of the department.

Environmental Job Requirements:
<ul>
<li>Primarily located in a comfortable indoor area but will require some time spent outside inspecting and visiting properties</li>
<li>Demands accuracy</li>
<li>May be involved in difficult situations</li>
</ul>
Disclaimer 
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.</div></div></div>

CMA Portfolio Community Association Manager

City of Lansing, Michigan

<div><div><div><h2 class="jobSectionHeader">Job Advertisement</h2></div>
<div>The City of Lansing Fire Department is seeking a Full Time Administrative Specialist 30 to showcase their exceptional office management abilities and coordinate executive and administrative support functions for the Fire Chief, Assistant Chiefs, and Administrative Division Chief. Mastery in composing agendas/notes/minutes for meetings, initiating and authorizing payments for services to vendors, operating as the liaison between the Fire Chief, State Officials, Fire Board Commissioners, as well as providing support to complete work assignments with other administrative support staff members and outside stakeholders on an as needed basis also provide insight into the importance of this position for the Lansing Fire Administration office. If you are confident in those areas and have knowledge and proven efficiency with the Microsoft Office suite software and accounting/billing practices, we encourage you to apply. 
 
Responsibilities include but not limited to:<ul><li>
Serves as an executive secretary to the Fire Chief, the Assistant Chiefs and the Administrative Division Chief.</li><li>
Acts as a liaison between the Chief, other departmental staff, and other employees to coordinate activities, transmit directions and decisions and ascertain status of projects and ensure proper follow-up</li><li>
Performs a wide range of administrative functions including authorizing purchases and initiating payments for departmental services and purchases to vendors.</li><li>
Drafts and writes correspondence, reports and other documentation for the Chief and other parties using a personal computer with word processing and spreadsheet and other software programs requiring finger dexterity and near vision skills to read a video display screen.</li><li>
Serves as a contact person between the Fire Chief and State Officials, vendors, legal advisors, Fire Commissioners and other parties to relay inquiries, establish agendas and solicit information.</li><li>
Provides advice and guidance to other office clerical staff regarding work assignments as needed and monitor the status of projects and duties to provide support to clerical staff on an as needed basis.</li><li>
Receives and deposits funds received for services and from donations in the office.</li><li>
Organize and maintain all aspects of the Lansing Board of Fire Commissioners such as communicating information to the fire commissioners, scheduling meetings, attend meetings, prepare meeting Agenda/Minutes and other documents and activities related to the Fire Board. Communicating with the City Clerk and Mayor&rsquo;s office regarding terms, meeting schedule and new members etc., as Fire Board Secretary.</li><li>
Provide foundational support to the Teamster 243 CTP office staff and relay information from the Chief, Assistant Chief and the Department Financial Officer to the secretaries regarding policies, procedures, work assignments, and office operations. Discuss projects and ideas with the Chief&rsquo;s and secretaries relating to the office.</li></ul>
Ideal candidates may qualify with:<div><ul><li>
High School Diploma AND</li><li>
A minimum of three (3) years of clerical experience including work with word processing and spreadsheet software</li><li>
OR an equivalent combination of training and experience may be considered.</li><li>
Proficiency of 45 wpm required.</li><li>
Must be dependable and possess a good work record</li></ul></div><div> 
The City of Lansing is an Equal Employment Opportunity and Veteran Friendly Employer! 
</div>
The City of Lansing provides reasonable accommodation to applicants and employees with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, or during employment, notify the Department of Human Resources at (517) 483-4004. Determination on requests for reasonable accommodation will be made by case-by-case basis.</div></div></div>

Administrative Specialist 30 (Fire Administration)

Confidential

<div>
 
 
 Job Title
 
 
 
 
 
 
 
 Chairman Office Manager
 
 
 
 
 
 
 
 Overview
 
 
 
 
 
 
 We are seeking a highly organized and professional Chairman Office Manager to handle the daily operations of the Chairman's office and ensure a smooth administrative workflow.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Complex Calendar Management:
 
 Lead and orchestrate the Chairman&rsquo;s daily schedule, including high-level board meetings and international conferences.
 </li>
 <li>
 
 Strategic Communication:
 
 Act as the primary gatekeeper and liaison between the Chairman and VIP clients, board members, and senior executives.
 </li>
 <li>
 
 Information &amp; Document Control:
 
 Review, prioritize, and summarize incoming reports, memos, and sensitive documents before they reach the Chairman.
 </li>
 <li>
 
 Global Travel Logistics:
 
 Plan and execute comprehensive, multi-destination travel itineraries, including private aviation, ground transport, and accommodation.
 </li>
 <li>
 
 Meeting Preparation:
 
 Prepare agendas, presentations, and briefing materials for the Chairman's daily meetings and record official minutes.
 </li>
 <li>
 
 Office Operations &amp; Protocol:
 
 Oversee the daily operations of the executive floor, manage support staff, and ensure strict adherence to executive protocols.
 </li>
 <li>
 
 Confidential Project Tracking:
 
 Follow up on the status of ongoing projects and decisions made by the Chairman with various department heads.
 </li>
 </ul>
 <li>
 </li>
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 Experience: 7+ years of proven experience in office management or executive assistance to top-tier management.
 </li>
 <li>
 Languages: Fluent in both Arabic and English (verbal and written).
 </li>
 <li>
 Skills: Strong command of Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Traits: High level of confidentiality, strong multitasking abilities, and professional communication.
 </li>
 </ul>
 
 
</div>

Chairman Office Manager

Aras Kargo

<div>
 
 
 Executive Assistant to the Chairman of the Board
 
 
 
 
 
 
 
 
 Aras Holding
 
 
 
 is seeking a proactive, highly organized, and detail-oriented
 
 
 
 Executive Assistant
 
 
 
 to support our Chairman of the Board. This role is well-suited for professionals who excel in international, high-impact environments and are motivated to work in close alignment with senior leadership.
 
 
 
 
 
 
 
 In this position, you will act as a
 
 
 
 trusted partner to the Chairman
 
 
 
 , working closely with top-level leadership while gaining high exposure to international business operations, particularly through coordination with our group company,
 
 
 
 Austrian Post
 
 
 
 .
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 5+ years of experience as an Executive Assistant in fast-paced environments
 </li>
 <li>
 Fluency in
 
 English and German
 
 (written and spoken), capable of supporting non-Turkish speaking executives
 </li>
 <li>
 Proficiency in Microsoft Office programs
 </li>
 <li>
 Strong communication, organization, and time management skills
 </li>
 <li>
 Experience in preparing reports, presentations, and executive-level documentation
 </li>
 <li>
 Proactive, solution-oriented, and detail-focused mindset
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage complex calendars, high-level meetings, and domestic and overseas travel arrangements.
 </li>
 <li>
 Coordinate documentation, signature processes, and Board-related materials (including agendas and minutes)
 </li>
 <li>
 Act as a key liaison between the Chairman, internal teams, and international stakeholders, including
 
 Austrian Post
 
 </li>
 <li>
 Prepare high-quality reports, presentations, and correspondence in English and German
 </li>
 <li>
 Track strategic priorities, follow up on action items, and ensure timely execution
 </li>
 <li>
 Support executive meetings and organizational events with strong coordination skills
 </li>
 <li>
 Navigate dynamic schedules and shifting priorities with discretion, sound judgment, and a high degree of professionalism.
 </li>
 </ul>
 
 
 
 
 
 Aras Kargo is an equal opportunity employer. We value diversity and are committed to creating an inclusive working environment for all employees. All qualified applicants are encouraged to apply regardless of gender, age, disability, or background.
 
 
 
 
 
 
 You may visit the link to reach our data privacy policy:
 
 
 https://www.araskargo.com.tr/aydinlatma-metni/ise-alim-faaliyetleri/ise-alim-faaliyetleri-vs
 
</div>

Executive Assistant

Sinar Makmur Organik

Internal Audit DirectorSinar Makmur Organik &ndash; Raysut Port Road, SalalahMonthly Salary: OMR 3,800 (All-Inclusive Executive Package)The MandateSinar Makmur Organik is seeking a high-caliber Internal Audit Director to spearhead our risk management and governance framework. Operating from our hub on Raysut Port Road, you will be the guardian of our operational and financial integrity. We need a leader who can move beyond traditional &quot;ticking and tying&quot; to provide strategic insights that protect our organic certifications, optimize our supply chain, and ensure absolute compliance with the Sultanate's regulatory environment.Executive Responsibilities<ul><li>Strategic Audit Leadership: Design and execute a risk-based annual internal audit plan that covers all aspects of the business, from farm-gate organic sourcing to port-side logistics and export.</li><li>Operational &amp; Financial Governance: Oversee the evaluation of internal control systems, identifying gaps in financial reporting, procurement protocols, and inventory management within the Raysut facility.</li><li>Organic Certification Integrity: Establish specialized audit protocols to ensure the continuous validity of organic certifications (USDA, EU, etc.), protecting the firm&rsquo;s core value proposition and market access.</li><li>Fraud Risk Management: Implement robust anti-fraud programs and whistleblower mechanisms, conducting sensitive investigations when necessary and reporting findings directly to the Audit Committee.</li><li>Compliance &amp; Regulatory Liaison: Ensure 100% alignment with the Omani Labour Law, Tax Authority regulations, and Port Authority mandates, serving as the primary liaison for external auditors and government inspectors.</li><li>Board-Level Advisory: Provide the Board of Directors and executive leadership with independent, objective assurance and consulting activity designed to add value and improve the organization's operations.</li></ul>Professional Profile<ul><li>Minimum 15&ndash;18 years of progressive experience in internal audit or risk management, with at least 6 years in a senior leadership or Director-level role.</li><li>Mandatory Qualifications: CIA (Certified Internal Auditor) is essential. Additional certifications such as CPA, ACCA, or CFE are highly preferred.</li><li>Proven experience in the FMCG, Agriculture, or Logistics sectors, ideally with exposure to international quality standards.</li><li>Exceptional command of modern audit software and data analytics tools to drive &quot;continuous auditing&quot; practices.</li><li>Bilingual Excellence: Native or professional-level fluency in Arabic and English is mandatory for executive reporting and navigating local regulatory frameworks.</li><li>Master&rsquo;s degree in Finance, Accounting, or Business Administration.</li></ul>Package &amp; Benefits<ul><li>Fixed Monthly Salary: OMR 3,800.</li><li>Full executive-tier health and life insurance for the family.</li><li>Annual Business Class flight allowance for self and immediate family.</li><li>Executive Performance Bonus and long-term incentive eligibility.</li><li>Full company sponsorship and executive residency processing in Salalah.</li></ul>الراتب المدفوع: ﷼٣٬٨٠٠٫٠٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Internal Audit Director

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