board secretary

Huda Vision

Job Description: Board Secretary (Female Only) - Law Firm, RiyadhWe are seeking a highly organized, professional, and experienced Female Board Secretary to join our prestigious law firm in Riyadh. This pivotal role requires an individual with exceptional corporate governance knowledge, impeccable communication skills, and the ability to maintain the highest level of confidentiality and discretion. The successful candidate will be responsible for ensuring the smooth and effective operation of the Board of Directors and its committees, upholding all regulatory and legal requirements.Key ResponsibilitiesBoard and Committee Support<ul><li>Organize and schedule all Board, Committee, and General Assembly meetings, including preparing annual calendars and managing logistics.</li><li>Prepare and circulate comprehensive meeting agendas, Board packs, and supporting materials well in advance.</li><li>Attend all Board and Committee meetings and accurately record, draft, and finalize minutes, ensuring timely distribution and approval.</li><li>Follow up on action items and resolutions from meetings, ensuring they are executed and reported back to the Board.</li><li>Maintain the official records, minute books, and statutory registers of the firm and its associated entities.</li></ul>Corporate Governance and Compliance<ul><li>Advise the Board and its members on corporate governance best practices, relevant laws, regulations, and internal policies, particularly those specific to Saudi Arabia.</li><li>Ensure the firm&rsquo;s compliance with all relevant regulatory bodies, including the Ministry of Commerce (MOC) and any specific legal sector requirements.</li><li>Oversee and manage the firm&rsquo;s corporate seal, legal documents, and official correspondence with external regulatory bodies.</li><li>Manage director inductions, continuous professional development for the Board, and performance evaluations.</li></ul>Communication and Administration<ul><li>Act as the primary point of communication between the Board, senior management, shareholders, and external stakeholders.</li><li>Handle sensitive and confidential information with absolute discretion and integrity.</li><li>Assist with the preparation and filing of annual reports, corporate disclosures, and other statutory documents.</li><li>Support the Chairman and Board members with administrative tasks, scheduling, and travel arrangements as needed.</li></ul>Required Qualifications and Skills<ul><li>Gender: Female (Mandatory requirement)</li><li>Education: Bachelor&rsquo;s degree in Law, Business Administration, Corporate Governance, or a related field. A recognized professional certification (e.g., ICSA, Chartered Secretary) is highly desirable.</li><li>Experience: A minimum of 5 years of experience as a Board Secretary, Corporate Secretary, or similar senior governance role, preferably within a law firm or professional services environment.</li><li>Legal Knowledge: Strong understanding of Saudi Arabian corporate law, regulatory frameworks (especially MOC regulations), and corporate governance principles.</li><li>Language: Fluency in both Arabic and English (written and spoken) is essential.</li><li>Skills:</li><li>Exceptional organizational, planning, and time-management abilities.</li><li>Impeccable communication and interpersonal skills, with the ability to interact professionally at all executive levels.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Proven ability to work independently, exercise excellent judgment, and prioritize tasks effectively</li></ul>connect on Linkedin and send CVs : https://www.linkedin.com/in/navid-nadiaksa/Email: hnavid.ng@gmail.comJob Type: Full-timePay: &#65020;5,500.00 - &#65020;8,500.00 per month

Board Secretary (Female Only) - Law Firm, Riyadh

Slnko Energy Pvt Ltd

Job Title: Company SecretaryLocation: NoidaEmployment Type: Full-timeJob Summary:The Company Secretary will be responsible for ensuring that the company complies with all statutory and regulatory requirements and that decisions of the Board of Directors are implemented. The role requires a professional who can act as a vital link between the management, the board, shareholders, and regulatory authorities while ensuring robust corporate governance and legal compliance.Key Responsibilities:1. Statutory Compliance<ul><li>Ensure compliance with the Companies Act, SEBI Regulations, FEMA, and other applicable laws.</li><li>Maintain and update statutory registers, records, and filings (ROC returns, annual filings, etc.).</li><li>Draft and file necessary forms, resolutions, and returns with the Registrar of Companies and other statutory authorities.</li></ul>2. Board &amp; Committee Support<ul><li>Organize, prepare, and circulate board meeting notices, agendas, and minutes.</li><li>Coordinate and attend board, committee, and general meetings, ensuring proper documentation and compliance.</li><li>Advise the Board and management on corporate governance best practices and compliance implications.</li></ul>3. Corporate Governance<ul><li>Develop and monitor internal policies to ensure corporate governance and ethical business practices.</li><li>Liaise with directors and senior executives on governance and compliance matters.</li></ul>4. Legal &amp; Regulatory Liaison<ul><li>Act as the point of contact for regulators, auditors, and legal advisors.</li><li>Draft, review, and vet legal documents, contracts, and agreements.</li></ul>Job Types: Full-time, PermanentPay: &#8377;50,000.00 - &#8377;60,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Provident Fund</li></ul>Work Location: In person

Company Secretary

Safqah Capital | صفقة المالية

<div>
 
 
 Role Overview:
 
 
 
 Safqah is growing and needs a hands‑on, bilingual Legal Counsel to own core legal work with minimal supervision. You&rsquo;ll be the primary in‑house legal owner, reviewing every legal document, managing outside counsel across matters, and acting as Board Secretary to keep governance tight and timely. Signature authority is limited per Delegation of Authority, but legal review is mandatory for all documents.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Board Secretary duties: agendas, minutes, resolutions, registers; maintain corporate records and accuracy of the archive/VDR.
 </li>
 <li>
 Corporate housekeeping: CR updates, GA/BoD actions, ESOP/option paperwork coordination.
 </li>
 <li>
 Draft/mark‑up/negotiation support for financing documents (term sheets, intercreditor, security packages, pledges/guarantees), coordinating closely with Finance and outside counsel.
 </li>
 <li>
 Own the contract lifecycle end‑to‑end (intake, drafting, negotiation, execution, DocuSign, archiving, metadata).
 </li>
 <li>
 Drive KPI‑driven compliance for filings, license renewals, covenants, and obligations tracking.
 </li>
 <li>
 Lead/coordinate DPAs, data‑sharing agreements, privacy notices, and vendor assessments (PDPL awareness expected; specialist outside counsel engaged when needed).
 </li>
 <li>
 Select, brief, and manage external firms across specialties; control quality, timelines, and budgets. Maintain matter trackers and a decision log.
 </li>
 <li>
 Maintain template pack, playbooks, and clause library in Notion; ensure everything is searchable and version‑controlled.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Exposure to PDPL (consents, DPAs, cross‑border assessments).
 </li>
 <li>
 Experience across financing structures, security/pledges, and intercreditor dynamics.
 </li>
 <li>
 Familiarity working with regulators via external counsel (e.g., CMA/REGA).
 </li>
 <li>
 Real‑estate/fintech/startup environment exposure.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 6&ndash;8 years PQE with strong in‑house or top‑tier firm experience in KSA.
 </li>
 <li>
 Bilingual (Arabic &amp; English) with drafting and negotiation in both.
 </li>
 <li>
 Depth in Companies Law and Civil Transactions Law; excellent commercial contracting judgement.
 </li>
 <li>
 Demonstrated experience managing multiple matters and outside counsel directly.
 </li>
 <li>
 Comfortable owning board secretarial work and corporate housekeeping.
 </li>
 </ul>
 
 
</div>

Legal Counsel

Basant global

Company Description:Advance Mobility Pvt Ltd is a shared mobility company in India, with a deep focus on sustainable solutions. Our mission is to create entrepreneurial opportunities for the unorganized sector while contributing to the environment. We are continuously growing and expanding across India with the goal to become the largest fleet provider. Advance Mobility is headquartered in Ahmedabad and operates a 100% CNG fleet of vehicles.Job Overview:A Company Secretary (CS) plays a pivotal role in ensuring compliance with legal and regulatory requirements, maintaining corporate governance standards, and facilitating effective communication between the company's board, management, and stakeholders. The CS serves as a key advisor to the board on corporate matters and is instrumental in upholding the company's legal and ethical responsibilities.Key Responsibilities:Corporate Governance:<ul><li>Ensure compliance with corporate governance standards and best practices.</li><li>Facilitate board meetings, record minutes, and implement governance policies.</li></ul>Legal Compliance:<ul><li>Stay updated on changes in corporate laws and regulations.</li><li>Ensure the company's adherence to legal requirements and manage filings with regulatory authorities.</li></ul>Board Support:<ul><li>Assist in the preparation of board meeting agendas and materials.</li><li>Provide guidance to the board on legal and governance matters.</li></ul>Stakeholder Communication:<ul><li>Serve as a point of contact between the company and regulatory bodies, shareholders, and other stakeholders.</li><li>Manage communication-related to corporate events, disclosures, and compliance.</li></ul>Statutory Filings:<ul><li>Oversee the preparation and filing of statutory documents and reports.</li><li>Ensure timely submission of required regulatory filings.</li></ul>Contract Review and Drafting:<ul><li>Review and draft legal documents, contracts, and agreements.</li><li>Ensure that contractual arrangements align with legal and regulatory requirements.</li></ul>Risk Management:<ul><li>Identify and assess legal and compliance risks.</li><li>Develop and implement risk mitigation strategies.</li></ul>Qualifications:<ul><li>Company Secretary (CS) qualification.</li><li>Bachelor's degree in law, business, or related field.</li><li>In-depth knowledge of corporate laws, governance principles, and regulatory frameworks.</li><li>Professional experience in corporate secretarial roles.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>High ethical standards and integrity.</li></ul>Key Attributes:<ul><li>Detail-oriented with strong analytical skills.</li><li>Proactive and able to work independently.</li><li>Effective communicator and collaborator.</li><li>Ability to handle confidential information with discretion</li></ul>Apply Now: https://forms.gle/22W1SBjiKQqV2Er28ORShare your Updated Resume/CV at hr@advancemobility.ioJob Type: Full-timePay: &#8377;600,000.00 - &#8377;900,000.00 per yearExperience:<ul><li>total work: 3 years (Preferred)</li></ul>Work Location: In person

Tabby | تابي

<div>
 
 Department:
 
 Legal
 
 
 
 Employment Type:
 
 Full Time
 
 
 
 Location:
 
 KSA
 
 
 
 Reporting To:
 
 Sherif Amgad
 
 
 
 Description
 
 
 
 This role will support corporate governance efforts within Tabby Group entities especially in the KSA, including by serving as the Board Secretary of a Saudi public company. You'll be instrumental in assisting with various governance activities, ensuring the effective management of entities from a governance perspective, and maintaining the company's good standing. Your organizational prowess and strong communication skills will be key in facilitating critical decision-making and maintaining transparent records.
 
 
 As a Corporate Governance Counsel at Tabby, you'll play a crucial role in ensuring the seamless and effective operation of our Board of Directors and its committees. You'll be responsible for meticulously managing all administrative, logistical, and documentation aspects of Board and committee meetings, ensuring adherence to corporate governance practices and legal requirements.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 CMA &amp; Tadawul Governance Support: Handle all governance and listing requirements issued by the Capital Market Authority (CMA) and the Saudi Exchange (Tadawul), including the preparation, monitoring, and management of all related documents and filings.
 </li>
 <li>
 Meeting Coordination: Preparing and issuing notices and invitations for all Board and committee meetings.
 </li>
 <li>
 Document Management: Preparing and circulating all pre-meeting documents and materials and meticulously organizing and managing all related documentation.
 </li>
 <li>
 Minute Taking: Drafting accurate and comprehensive minutes of Board and committee meetings.
 </li>
 <li>
 Legal Compliance: Facilitating the notarization and legalization of Board meeting minutes and resolutions as required, and maintaining statutory registers and records related to Board and committee activities.
 </li>
 <li>
 Action Tracking: Following up on action items arising from Board and committee meetings to ensure timely completion.
 </li>
 <li>
 Entity Governance Support: Assisting in the overall corporate governance framework for Tabby Group entities, including supporting the maintenance of corporate records, ensuring compliance with local regulations, and generally helping to keep entities in good standing.
 
 
 
 </li>
 </ul>
 Skills, Knowledge &amp; Expertise
 
 
 <ul>
 <li>
 Excellent command of English and Arabic (both written and spoken).
 </li>
 <li>
 Law degree from a recognized university.
 </li>
 <li>
 Must be a Saudi resident.
 </li>
 <li>
 Between three (3) to five (5) years of demonstrable relevant experience in a similar corporate governance position or company secretarial role, preferably gained in an international group.
 </li>
 <li>
 Proven experience supporting the governance of listed companies in Saudi Arabia, including direct exposure to CMA or Saudi Exchange governance matters.
 </li>
 <li>
 Legal training in corporate law and experience in a reputable regional or international law firm or in-house is an advantage.
 </li>
 <li>
 Experience in using entity management software.
 </li>
 <li>
 Strong understanding of MENA region's legal systems and corporate governance practices, particularly in the UAE (mainland and freezone) and KSA.
 </li>
 <li>
 Strong project management skills, with the ability to manage a complex workload and prioritize tasks effectively.
 </li>
 <li>
 Ability to work in a regulated environment and navigate complex regulatory requirements.
 </li>
 <li>
 Excellent analytical, communication, and negotiation skills.
 </li>
 <li>
 Team player with the ability to collaborate effectively across departments.
 </li>
 <li>
 Self-motivated, detail-oriented, and adaptable in a fast-paced environment.
 
 </li>
 </ul>
</div>

Legal Counsel (Corporate Governance)

Albawani | البواني

<div>
 
 
 Role Purpose
 
 
 
 The Secretary, Governance &amp; Board is responsible for providing comprehensive administrative and logistical support to the Board of Directors, its Committees, and the Group Executive Management team. This role is essential in ensuring the smooth and efficient functioning of the governance framework, enabling the Board to focus on high-level strategic decision-making and oversight. By managing the planning, coordination, and documentation of all board and committee activities, the Secretary plays a crucial role in promoting effective corporate governance and compliance across the Albawani group.
 
 
 
 
 
 
 Key Accountabilities
 
 
 
 
 Key Activities
 
 
 
 
 Board and Committee Meeting Coordination
 
 
 <ul>
 <li>
 Act as the main point of contact and liaison to the Board of Directors, providing comprehensive administrative support
 </li>
 <li>
 Manage the logistics of Board and committee meetings, including scheduling, developing agendas, compiling and distributing meeting materials, and taking and distributing meeting minutes
 </li>
 <li>
 Ensure timely and accurate distribution of Board and committee meeting materials to members
 </li>
 <li>
 Coordinate with internal and external stakeholders to gather and prepare information for Board and committee meetings
 </li>
 <li>
 Manage the Board and committee meeting calendar and schedule, including any changes or special meetings
 </li>
 <li>
 Maintain comprehensive records of Board and committee meetings, including attendance, decisions, and action items
 </li>
 </ul>
 
 
 Board Member Onboarding
 
 
 <ul>
 <li>
 Implement the onboarding program for new Board members, including orientation, introductions, and training on governance practices
 </li>
 <li>
 Coordinate and facilitate ongoing educational sessions and training for Board members on relevant governance topics, trends, and best practices
 </li>
 <li>
 Serve as a primary point of contact for Board members, addressing inquiries and providing support as needed
 </li>
 <li>
 Maintain a Board member information repository, including biographies, expertise, and committee assignments
 </li>
 </ul>
 
 
 Shareholder and Stakeholder Communications
 
 
 <ul>
 <li>
 Serve as the primary point of contact for the Board of Directors, providing timely information and addressing inquiries
 </li>
 <li>
 Collaborate with the Group CEO, Executive Management, and other key stakeholders to facilitate effective communication and decision-making
 </li>
 <li>
 Support the preparation of shareholder communications related to governance, such as the proxy statement, annual report, and other disclosures
 </li>
 <li>
 Coordinate the logistics of annual shareholder meetings and any special shareholder events
 </li>
 <li>
 Assist in the development and distribution of governance-related communications to other key stakeholders, such as regulatory bodies and industry groups
 </li>
 <li>
 Manage the governance section of the organization's website and ensure information is accurate and up-to-date
 </li>
 </ul>
 
 
 Governance Documentation and Record-Keeping Trend Monitoring
 
 
 <ul>
 <li>
 Assist in the development and implementation of governance policies, procedures, and best practices across the Albawani group
 </li>
 <li>
 Monitor compliance with regulatory standards, the Articles of Association, and the Board's Terms of Reference
 </li>
 <li>
 Maintain comprehensive and organized records of the organization's governance-related documents, including policies, charters, and other governance materials
 </li>
 <li>
 Ensure the proper archiving and retention of Board and committee meeting minutes, resolutions, and other governance-related records
 </li>
 <li>
 Support the development and updating of governance-related policies, procedures, and frameworks
 </li>
 <li>
 Assist with the preparation of governance-related reports and presentations for leadership and other stakeholders
 </li>
 </ul>
 
 
 Necessary Knowledge and Experience
 
 
 
 - Extensive experience in a board, corporate secretarial, or governance support role
 
 
 - Strong understanding of corporate governance principles, frameworks, and leading practices
 
 
 - Excellent organizational, administrative, and project management skills
 
 
 - Proficiency in managing the logistics of Board and committee meetings
 
 
 - Effective communication and interpersonal skills, with the ability to collaborate with diverse stakeholders
 
 
 - Attention to detail and a commitment to accuracy and confidentiality
 
 
 
 Education and Certification Minimum Requirements
 
 
 
 - Bachelor's degree in business, public administration, or a related field
 
 
 - 3-5 years of experience in a governance, corporate secretarial, or board support role
 
 
 - Relevant professional certifications (e.g., Certified Corporate Governance Professional, Certified Administrative Professional) are preferred
 
 
 
 
 
 
 Job Specific Technical Skills
 
 
 
 - Proficiency in using governance-related software and tools (e.g., board management platforms, document management systems)
 
 
 - Ability to utilize collaboration and communication platforms (e.g., video conferencing, secure document sharing)
 
 
 - Strong skills in office productivity software (e.g., Microsoft Office, Google Workspace)
 
 
 
</div>

Secretary Board

Saudi Contractors Authority الهيئة السعودية للمقاولين

<div>
 
 
 Committee Operations &amp; Documentation
 
 
 <ul>
 <li>
 Prepare and distribute meeting agendas, briefing materials, and supporting documentation in an accurate and timely manner.
 </li>
 <li>
 Record and maintain detailed minutes of meetings, including discussions, decisions, and follow-up actions.
 </li>
 <li>
 Track and monitor implementation of committee resolutions, ensuring proper documentation and timely closure.
 </li>
 <li>
 Liaise with executive management and departments to ensure accountability in executing committee decisions.
 </li>
 <li>
 Provide periodic progress reports to Committee Chairpersons and the Board Secretary to support informed decision-making.
 </li>
 </ul>
 
 
 Compliance &amp; Process Improvement
 
 
 <ul>
 <li>
 Ensure committees operate in compliance with internal bylaws, governance policies, and regulatory requirements.
 </li>
 <li>
 Maintain an organized and auditable record of committee documentation, correspondence, and decisions.
 </li>
 <li>
 Continuously enhance committee processes, templates, and documentation standards to improve operational efficiency and transparency.
 </li>
 </ul>
 
 
 
 
 
 About you:
 
 the ideal candidate must have a bachelor&rsquo;s degree in related studies, with 4-6 years of related experience.
 
</div>

Follow Up & Committees Sr. Specialist

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