board secretary

Bapco Energies

<div>
 
 Job Description
 
 
 
 
 Job Purpose:
 
 Provide high-level administrative and organizational support to the Board Secretariat Division, ensuring smooth execution of board secretarial functions. The role involves assisting with preparation and coordination of Board and Committee meetings, maintaining accurate records, supporting compliance with governance standards, and leveraging technology tools (e.g., Diligent board management system) to enhance efficiency. Discretion, attention to detail, and confidentiality are essential.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage and organize the Group Board Calendar and schedule all Board and Committee meetings.
 </li>
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 Coordinate agendas, meeting notifications, and distribution of materials.
 </li>
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 Handle logistical arrangements, venue booking, and travel for Board members.
 </li>
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 Ensure timely preparation and circulation of documentation for meetings.
 </li>
 <li>
 Maintain accurate records of Board and Committee meetings and decisions.
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 Assist in developing and maintaining annual Board calendars and work plans.
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 Manage remuneration and fee payments for Board members.
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 Provide administrative support to independent and executive directors.
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 Support induction programs for new Board members and organize training sessions.
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 Arrange educational training sessions for Board and Committee members.
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 Assist in organizing annual evaluations of the Board and its Committees.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
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 15+ years of administrative or secretarial experience, preferably in corporate/legal settings.
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 Familiarity with corporate governance principles and board secretarial functions.
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 Strong organizational and time management skills.
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 Excellent communication and interpersonal skills.
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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 Ability to handle confidential information with discretion.
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 Proactive and detail-oriented with a strong sense of responsibility
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Bapco Energies operates a portfolio spanning the entire energy value chain in the Kingdom of Bahrain. The portfolio includes wholly-owned subsidiaries and specialized operating companies. Together, these companies drive Bapco Energies' mission to power the next generation.
 
 
 
 About The Team
 
 
 
 The integrated Company leading the energy transition in the Kingdom of Bahrain, powering the next generation.
</div>

Secretary To Board Secretary

<div>
 
 Job Description
 
 
 
 
 Job Purpose:
 
 To provide board secretariat associate services to the Bapco Energies Group Board Secretary and other Board Secretaries across the Group, assisting them in fulfilling governance responsibilities. The role ensures effective coordination of Board and Committee meetings, shareholder engagement, governance compliance, and information flow between Boards and Executive Management.
 
 
 
 Key Responsibilities
 
 
 
 
 Meetings and Shareholder Management
 
 
 
 <ul>
 <li>
 Develop and coordinate agendas for Board and Committee meetings, notify members in advance, distribute materials, and prepare accurate minutes.
 </li>
 <li>
 Liaise with Chairpersons (or their delegates) for agenda approvals and meeting coordination.
 </li>
 <li>
 Act as the primary administrative point of contact between Boards and Executive Management, ensuring smooth communication.
 </li>
 <li>
 Gather and organize relevant information to support effective Board and Committee decision-making.
 </li>
 <li>
 Provide administrative assistance to independent and executive directors, including arranging additional information when required.
 </li>
 <li>
 Organize and manage Board and Committee meetings, acting as Board Secretary and maintaining official records and documentation.
 </li>
 <li>
 Develop annual Board calendars and work plans to ensure comprehensive coverage of all governance matters.
 </li>
 <li>
 Coordinate logistics for Board and Committee meetings across all Group Companies.
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 Assist in pre-registration of shareholder meeting dates, prepare notices, manuals, and minutes in compliance with legal requirements.
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 Manage all logistics for Shareholder meetings (General Assembly and Extraordinary General Meetings) in collaboration with Chairpersons.
 
 
 </li>
 </ul>
 
 Training and Evaluation
 
 
 
 <ul>
 <li>
 Create and maintain a comprehensive Board Induction Handbook for each Group Company.
 </li>
 <li>
 Organize induction programs for new Board members, ensuring distribution of all relevant information.
 </li>
 <li>
 Arrange educational training sessions for Board and Committee members, including induction and ongoing development programs.
 </li>
 <li>
 Assist Chairpersons or Reporting Line Leads in conducting annual evaluations of Boards, Committees, and individual members, including facilitating third-party performance verification when required.
 
 
 </li>
 </ul>
 
 Board Governance
 
 
 
 <ul>
 <li>
 Recommend and implement governance frameworks, policies, and processes for Boards and Committees across Group Companies, ensuring proper documentation and communication.
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 Ensure Boards and Committees have approved Charters and Terms of Reference in place.
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 Maintain and update governance records, including constitutional documents, commercial law references, and governance rules.
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 Review governance procedures upon Board request and provide direct advice on improvements.
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 Support Chairpersons with succession planning for Boards and Committees.
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 Assist Boards and individual members with governance-related advice (excluding legal matters handled by Group General Counsel).
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 Ensure Directors and Officers insurance coverage is in place where applicable.
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 Communicate ongoing governance issues with Boards, Chairpersons, and stakeholders.
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 Develop and oversee subsidiary governance policies for Group Companies.
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 <li>
 Facilitate meetings for independent directors with relevant executives (e.g., CFO, Internal Audit) to ensure governance best practices.
 </li>
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 Perform duties assigned by the Board or Group Board Secretary in line with the Corporate Governance Code.
 
 
 </li>
 </ul>
 
 Information Management
 
 
 
 <ul>
 <li>
 Manage the flow of information between Boards, Committees, Executive Teams, and Shareholders for each Group Company, ensuring accuracy and confidentiality.
 </li>
 <li>
 Distribute Board packs, record minutes, and maintain official records of meetings and decisions.
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 Arrange, track, and follow up on actions and resolutions from Board, Committee, and Shareholder meetings, updating action logs regularly.
 </li>
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 Coordinate attendance, document circulation, and submissions for Board members in collaboration with designated executives.
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 Ensure Board members have access to Committee minutes and include them in meeting papers.
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 Review and approve the release of information regarding Board resolutions to ensure accuracy.
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 File all required Board and Shareholder reports with relevant authorities and regulators in compliance with legal requirements.
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 <li>
 Monitor confidentiality levels and provide necessary information to Directors for effective communication with Executive Teams.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law or a related field.
 </li>
 <li>
 1&ndash;4 years of experience in legal, board secretariat, or governance roles.
 </li>
 <li>
 In-depth knowledge of board governance frameworks and regulatory requirements.
 </li>
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 Strong leadership capability.
 </li>
 <li>
 Excellent organizational and communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle confidential information with discretion.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Bapco Energies operates a portfolio spanning the entire energy value chain in the Kingdom of Bahrain. The portfolio includes wholly-owned subsidiaries and specialized operating companies. Together, these companies drive Bapco Energies' mission to power the next generation.
 
 
 
 About The Team
 
 
 
 The integrated Company leading the energy transition in the Kingdom of Bahrain, powering the next generation.
</div>

Board Secretariat Associate

Ultimate Peaks Talent & Strategy

<div>
 A leading Saudi group is seeking a
 
 Saudi national
 
 to support its
 
 Board and Chairman's Office
 
 in a highly visible, execution-focused role.
 
 
 This is
 
 not
 
 a ceremonial secretary position.
 
 
 This role exists to ensure
 
 decisions move, actions close, and leadership stays aligned
 
 .
 
 
 
 What You'll Actually Do
 
 
 
 <ul>
 <li>
 Attend Board and Committee meetings and capture discussions clearly
 </li>
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 Produce concise executive summaries and structured meeting minutes
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 Convert discussions into clear action points (owner, deadline, status)
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 Follow up with senior executives to ensure closure
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 Prepare agendas, meeting packs, and post-meeting follow-ups
 </li>
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 Act as a professional coordination point between Board members and management
 
 
 </li>
 </ul>
 
 Who This Role Is For
 
 
 
 This role is ideal for someone who is:
 
 
 <ul>
 <li>
 Saudi national, fluent in Arabic &amp; English
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 Early to mid-career (typically 2-6 years experience)
 </li>
 <li>
 Sharp, presentable, and comfortable around senior leadership
 </li>
 <li>
 Strong at listening, summarizing, and following through
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 Naturally organized, proactive, and calm under pressure
 
 
 </li>
 </ul>
 Backgrounds that often fit well:
 
 
 <ul>
 <li>
 Executive Office / Chairman's Office
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 Strategy, PMO, or CEO Office roles
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 High-performing Executive Assistants who outgrew admin work
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 Governance, consulting, or fast-paced corporate environments
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 What Will Not Be a Fit
 
 
 
 
 To save everyone time, this role is
 
 not suitable
 
 for:
 
 
 <ul>
 <li>
 Pure admin or receptionist profiles
 </li>
 <li>
 Legal-only profiles with no execution exposure
 </li>
 <li>
 Candidates uncomfortable following up with senior leaders
 </li>
 <li>
 CVs focused only on documentation with no ownership or accountability
 
 
 </li>
 </ul>
 
 Key Skills We'll Look For
 
 
 
 <ul>
 <li>
 Clear writing and summarization (Arabic &amp; English)
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 <li>
 Ability to turn conversations into action
 </li>
 <li>
 Strong follow-up discipline
 </li>
 <li>
 Professional presence and discretion
 </li>
 <li>
 Comfort working in confidential, high-trust environments
 
 
 </li>
 </ul>
 
 
 Why This Role Matters
 
 
 
 
 You will sit close to decision-making, gain exposure to leadership thinking, and build a strong foundation in
 
 governance, execution, and executive operations
 
 .
 
 
 This role rewards clarity, ownership, and maturity ... not years on paper.
</div>

Board Office Coordinator (Confidential | Riyadh) / Fractional

Sanidhya Sansar Ventures

Position - Company Secretory.Location - Selaqui, Dehradun.Industry - Automobile/ Engineering.Job Description :-Advising the Board on governance best practices, legal obligations, and director duties.Ensuring compliance with the Companies Act, securities laws, and other regulations.Keeping abreast of legislative changes affecting the company.Organizing board and shareholder meetings (AGMs/EGMs). Preparing agendas, distributing board packs, and taking accurate minutes.Ensuring board decisions are properly recorded and communicated.Maintaining statutory registers (members, directors, charges, etc.).Filing documents with regulatory authorities (e.g., Registrar of Companies).Managing the company's legal records and common seal. Acting as a key point of contact for shareholders and managing their communications.Overseeing share transfers, allotments, and dividend payments.Liaising with external professionals like auditors, lawyers, and regulators.Providing advice on corporate strategy, risk management, and corporate social responsibility (CSR).Assisting with corporate restructuring, mergers, and acquisitions. Managing intellectual property rights.Job Types: Full-time, PermanentPay: ₹1,400,000.00 - ₹2,000,000.00 per yearBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li><li>Internet reimbursement</li><li>Leave encashment</li><li>Life insurance</li><li>Provident Fund</li></ul>Experience:<ul><li>Industrial: 10 years (Required)</li></ul>Work Location: In person

Company Secretary

KHIVRAJ MOTORS PRIVATE LIMITED

Statutory Compliance &amp; Corporate Governance:<ul><li>Ensure compliance with Companies Act, FEMA, SEBI, and other applicable laws.</li><li>Maintain statutory registers, records, and filings with the ROC/MCA.</li><li>Organize and draft minutes for Board Meetings, AGMs, and EGMs.</li><li>Ensure timely filing of annual returns, financial statements, and other company law-related forms.</li><li>Advise the board on corporate governance best practices.</li></ul>Legal &amp; Regulatory:<ul><li>Liaise with regulatory bodies (ROC, MCA, SEBI, etc.).</li><li>Handle legal documentation, contracts, and lease agreements.</li><li>Assist in due diligence and audits.</li><li>Monitor changes in relevant legislation and the regulatory environment.</li></ul>Board &amp; Shareholder Relations:<ul><li>Coordinate board meetings, issue notices, prepare agendas, and record minutes.</li><li>Manage communication with shareholders and handle share transfers, dividend distribution, etc.</li><li>Manage licenses and approvals related to hotel operations.</li><li>Support legal aspects of land acquisition, construction, and franchising.</li></ul>Required Skills &amp; Qualifications:<ul><li>Member of ICSI (mandatory).</li><li>Sound knowledge of corporate laws, labor laws, and governance principles.</li><li>Strong organizational, communication, and interpersonal skills.</li><li>Attention to detail and ability to manage confidential information.</li></ul>Job Types: Full-time, PermanentPay: &#8377;45,000.00 - &#8377;60,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Provident Fund</li></ul>Work Location: In person

Qualified Company Secretary

Cravin Ventures Pvt Ltd

1. Board and Committee Support<ul><li>Meeting Management: Coordinate the annual calendar for Board and Committee meetings.</li><li>Documentation: Prepare agendas, collate and distribute board packs via digital portals (e.g., Diligent, BoardEffect).</li><li>Minute Taking: Attend meetings to record accurate minutes and track follow-up actions to ensure decisions are implemented.</li></ul>2. Statutory &amp; Regulatory Compliance<ul><li>Filings: Manage and submit statutory filings (Annual Returns, Director appointments/resignations) to regulatory bodies like Companies House or ACRA.</li><li>Registers: Maintain and update statutory books, including the Register of Members, Directors, and Charges.</li><li>Legal Updates: Monitor changes in corporate law and governance codes, advising the Board on necessary adjustments.</li></ul>3. Entity Management<ul><li>Subsidiary Governance: Oversee the compliance health of global subsidiaries, ensuring local filings and corporate secretarial tasks are completed.</li><li>Structure Charts: Maintain accurate Group structure charts and entity management systems.</li></ul>4. Shareholder Relations<ul><li>AGM Support: Assist in organizing the Annual General Meeting (AGM), managing proxy voting, and handling shareholder inquiries.</li><li>Share Administration: Support share transfers, dividend payments, and the issuance of new share certificates.</li></ul>Job Type: Full-timePay: ₹30,000.00 - ₹35,000.00 per monthWork Location: In person

Assistant Company Secretary

Eastern Silk

Job Title: Semi Company SecretaryDepartment: Secretarial / Legal / Compliance Reports To: Company Secretary / Head of ComplianceJob SummaryThe Semi Company Secretary supports the Company Secretary in ensuring compliance with statutory and regulatory requirements under corporate laws. The role involves assisting with board processes, maintaining statutory records, and handling corporate governance documentation.Key Responsibilities1. Statutory &amp; Regulatory Compliance<ul><li>Assist in ensuring compliance with the Companies Act and other applicable corporate laws</li><li>Prepare and file statutory returns, forms, and disclosures with regulatory authorities</li><li>Maintain statutory registers and company records</li></ul>2. Board &amp; Committee Support<ul><li>Assist in organizing Board, Committee, and General Meetings</li><li>Draft notices, agendas, minutes, and resolutions</li><li>Ensure timely circulation of meeting documents and follow-up on action points</li></ul>3. Corporate Governance<ul><li>Support implementation of corporate governance policies and procedures</li><li>Assist in monitoring compliance with internal policies and codes of conduct</li><li>Ensure proper documentation and record-keeping of governance matters</li></ul>4. Documentation &amp; Records<ul><li>Maintain minutes books, statutory registers, and compliance calendars</li><li>Draft routine secretarial documents, agreements, and correspondence</li><li>Assist in due diligence, audits, and inspections</li></ul>5. Shareholder &amp; Stakeholder Management<ul><li>Handle routine shareholder queries</li><li>Assist with share transfers, dividends, and related documentation</li><li>Coordinate with registrars, auditors, and legal advisors</li></ul>Job Type: Full-timePay: ₹25,000.00 - ₹50,000.00 per monthBenefits:<ul><li>Food provided</li></ul>Work Location: In person

Semi Company Secretary

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