board secretary

nineDots.io

<div>
 
 
 Board Secretary
 
 
 
 Bahrain - Executive Office - Board-Level Exposure
 
 
 
 
 
 
 
 Join a scaling fintech operating across the GCC, where governance, execution discipline, and leadership alignment are becoming critical to the next phase of growth.
 
 
 
 
 
 
 
 This is not a traditional company secretary role. This is a high-trust, high-authority position at the centre of the business, ensuring that board decisions translate into execution across technology, product, finance, and growth.
 
 
 
 
 
 
 
 
 The Role:
 
 
 
 As Executive Governance &amp; Strategy Officer, you will act as the connective tissue between the Board, the CEO, and the C-suite.
 
 
 
 
 
 
 
 You will own follow-up, accountability, and structure across executive decisions. Every board resolution, CEO directive, and strategic initiative will pass through your oversight to ensure clarity, tracking, and delivery.
 
 
 
 
 
 
 
 This role requires executive presence, maturity, and confidence. You will challenge, escalate, and enforce accountability when needed.
 
 
 
 
 
 
 
 
 What You&rsquo;ll Be Doing:
 
 
 <ul>
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 Owning and maintaining the Master Resolution Log across Board and executive meetings.
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 Tracking every action item, commitment, and deadline agreed at leadership level.
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 Proactively following up with C-level executives to ensure delivery.
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 Escalating delays, risks, and governance gaps to senior leadership.
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 Developing and maintaining an Executive Scorecard tracking KPIs across Tech, Product, Finance, and Growth.
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 Monitoring implementation of strategic initiatives across departments.
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 Preparing board-ready briefings, executive summaries, and high-level presentations.
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 Supporting special projects such as license applications, fundraising preparation, or geographic expansion.
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 Maintaining governance calendars, documentation standards, and approval workflows.
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 Acting as a central communication hub across executive leadership levels.
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 </ul>
 
 
 
 
 
 
 
 What You&rsquo;ll Need to Succeed:
 
 
 <ul>
 <li>
 Around 7+ years&rsquo; experience in executive coordination, governance, strategy, or similar leadership-facing roles.
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 <li>
 Strong executive presence and the confidence to operate at Board level.
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 Structured, disciplined mindset with high attention to documentation and accountability.
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 Proven ability to drive follow-up and enforce deadlines across senior stakeholders.
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 Experience in fintech, financial services, or regulated environments is advantageous.
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 <li>
 MBA or relevant postgraduate qualification preferred.
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 Based in Bahrain.
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 </ul>
 
 
 
 
 
 
 This role suits someone who thrives on structure, visibility, and impact. Someone comfortable operating behind the scenes while influencing at the highest level.
 
 
 
 
 
 
 
 
 What&rsquo;s in It for You:
 
 
 <ul>
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 Direct exposure to the CEO and Board.
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 A central, high-trust role in a scaling fintech.
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 Real authority to drive execution discipline across the business.
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 Competitive senior package.
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 The opportunity to shape governance and performance infrastructure at scale.
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 </ul>
 
 
 
 
 
 
 
 Next Steps:
 
 
 
 If you&rsquo;re operating at senior governance or strategy level and want a role with real visibility and influence, send your CV or reach out confidentially to learn more.
 
 
 
 
 
 
 
 nineDots is Bahrain's only specialist technology &amp; outsourcing recruitment agency advertising this role on behalf of our client.
 
</div>

Board Secretary

Bapco Energies

<div>
 
 Job Description
 
 
 
 
 Job Purpose:
 
 Provide high-level administrative and organizational support to the Board Secretariat Division, ensuring smooth execution of board secretarial functions. The role involves assisting with preparation and coordination of Board and Committee meetings, maintaining accurate records, supporting compliance with governance standards, and leveraging technology tools (e.g., Diligent board management system) to enhance efficiency. Discretion, attention to detail, and confidentiality are essential.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
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 Manage and organize the Group Board Calendar and schedule all Board and Committee meetings.
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 Coordinate agendas, meeting notifications, and distribution of materials.
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 Handle logistical arrangements, venue booking, and travel for Board members.
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 Ensure timely preparation and circulation of documentation for meetings.
 </li>
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 Maintain accurate records of Board and Committee meetings and decisions.
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 Assist in developing and maintaining annual Board calendars and work plans.
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 Manage remuneration and fee payments for Board members.
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 Provide administrative support to independent and executive directors.
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 Support induction programs for new Board members and organize training sessions.
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 Arrange educational training sessions for Board and Committee members.
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 Assist in organizing annual evaluations of the Board and its Committees.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
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 Diploma or Bachelor&rsquo;s degree in Business Administration or related field.
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 15+ years of administrative or secretarial experience, preferably in corporate/legal settings.
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 Familiarity with corporate governance principles and board secretarial functions.
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 Strong organizational and time management skills.
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 Excellent communication and interpersonal skills.
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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 Ability to handle confidential information with discretion.
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 Proactive and detail-oriented with a strong sense of responsibility
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Bapco Energies operates a portfolio spanning the entire energy value chain in the Kingdom of Bahrain. The portfolio includes wholly-owned subsidiaries and specialized operating companies. Together, these companies drive Bapco Energies' mission to power the next generation.
 
 
 
 About The Team
 
 
 
 The integrated Company leading the energy transition in the Kingdom of Bahrain, powering the next generation.
</div>

Secretary To Board Secretary

YAP Pakistan

Job Title: Executive Company SecretaryLocation: LahoreDepartment: OperationEmployment Type: Full TimeRole Overview:YAP is an EMI pilot license holder. We are looking for a Executive Company Secretary to support corporate governance, regulatory compliance, and Board affairs for a regulated financial institution.Key responsibilities:<ul><li>Manage Board, committee, and shareholder meetings, including preparation of agendas and drafting of minutes.</li><li>Ensure compliance with the Companies Act, SBP regulations, and SECP requirements.</li><li>Act as a coordination point for regulatory filings, approvals, and disclosures.</li><li>Maintain statutory registers, shareholding records, and capital-related documentation.</li><li>Support the Board and management on governance, documentation, and regulatory matters.</li></ul>Key skills and requirements:<ul><li>Professional English listening, speaking, reading, and writing skills Ability to understand discussions, read regulatory documents, and draft clear, professional written content.</li><li>Experience in drafting Minutes of Meeting Ability to accurately capture discussions, decisions, and action points in a structured and formal manner.</li><li>Advanced Microsoft Office skills Strong command of MS Word (formatting, styles, track changes), Excel (tables, basic formulas, trackers), and PowerPoint</li></ul>Qualifications:<ul><li>Minimum bachelor&rsquo;s degree</li></ul>Why Join YAP Pakistan?<ul><li>Be part of a high-impact fintech company driving digital innovation in Pakistan&rsquo;s financial ecosystem.</li><li>Work in a collaborative, forward-thinking environment with opportunities for growth and leadership.</li><li>Competitive compensation package including health insurance, performance bonuses, and professional development.</li></ul>How to ApplyTo be considered for this role, please send your resume to career@yappakistan.com with the subject line: &ldquo;Application for Executive Company Secretary&rdquo;.YAP Pakistan is an equal opportunity employer, committed to building a diverse and inclusive team.Job Type: Full-timePay: Rs100,000.00 - Rs150,000.00 per monthWork Location: In person

Company Secretary

ETRA Talent

<div>
 
 We&rsquo;re currently working on an exciting opportunity for a Company Secretary Assistant to join a well-established, regionally active group in Dubai. Relocation support is available for expats considering a move to the UAE.
 
 
 
 
 
 This role reports to the Group Company Secretary and provides support across the Director&rsquo;s Office, Group Company Secretary&rsquo;s Office, ensuring high-quality corporate governance and company secretarial administration across all relevant subsidiary boards and committees.
 
 
 
 
 
 Key Responsibilities
 
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 Support drafting and review of board/committee meeting agendas.
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 Collate and distribute company reports and board/committee materials via Diligent Board Books.
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 Maintain structured document libraries on Diligent Board Books with accurate filing and version control.
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 Assist with statutory filings and preparation/custody of board and shareholder resolutions.
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 Support migration and maintenance of corporate and director information on Diligent Entities.
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 Maintain company stamp, letterhead framework, and records.
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 Support issuance and maintenance of powers of attorney.
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 Maintain operational templates, policies, procedures, and controls for the Company Secretary function.
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 Assist with governance process improvements and ad hoc corporate projects.
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 </ul>
 
 
 
 
 Key Internal Relationships
 
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 Director&rsquo;s Office, Office Services Executive
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 Various Head Office Corporate Functions &amp; Executive Assistants
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 </ul>
 
 
 
 
 Key External Relationships
 
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 Local and regional government/regulatory bodies
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 Board members (Non-Executive Directors)
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 Diligent (Board Books and Entities)
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 </ul>
 
 
 
 
 Requirements
 
 <ul>
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 Bachelor&rsquo;s degree: Chartered Governance Institute Associate preferred
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 Minimum 5+ years&rsquo; experience as a Company Secretary Assistant
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 Excellent organisational, analytical, and written communication skills
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 Strong interpersonal skills and ability to maintain confidentiality
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 Proficiency with Outlook, Excel, Word, PowerPoint; Board portal or legal entity management system experience preferred
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 </ul>
 
 
 
 
 What&rsquo;s on Offer
 
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 Competitive package and benefits
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 Relocation support for those moving to Dubai
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 Exposure to group-level governance in a structured, high-quality environment
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 </ul>
 
 
 
 
 If this opportunity is of interest, please reply with your CV or let me know a suitable time to discuss.
 
</div>

Company Secretary Assistant

RAKBANK

<div>
 
 
 About the Role
 
 
 
 The Vice President &ndash; Company Secretary reports administratively to the Board Chairman and plays a pivotal role in supporting the Board of Directors and its Committees on governance matters. This position ensures the effective functioning of governance frameworks in alignment with regulatory expectations and best practices. The role involves close collaboration with key departments including Legal, Compliance, Audit, Risk, and other internal stakeholders to maintain transparency, integrity, and sound decision-making across the organization. Additionally, the Company Secretary acts as a liaison with external regulators, auditors, and legal advisors, ensuring that all statutory and secretarial obligations are met with precision and timeliness.
 
 
 
 
 
 
 What You&rsquo;ll Be Doing:
 
 
 <ul>
 <li>
 Serve as the principal liaison between the Board of Directors, its Committees, and Executive Management.
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 Schedule, coordinate, and document all Board, Board Committee, and Annual General Meetings (AGMs).
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 Prepare and review meeting agendas, packs, papers, and resolutions.
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 Monitor implementation of Board and Committee decisions and ensure proper documentation and record-keeping.
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 Ensure full compliance with UAE laws and regulations, including those set by the UAE Central Bank, SCA, and ADX.
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 Maintain statutory registers and ensure timely submission of filings, disclosures, and reports to regulators.
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 Maintain and safeguard all corporate records including Articles of Association, Board Resolutions, and Licenses.
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 Act as a key liaison with shareholders, managing communication, meetings, notices, and voting procedures.
 </li>
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 Support AGM preparation, including agenda coordination and compliance with quorum and voting procedures.
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 Support the Board and leadership in governance continuity planning.
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 Ensure statutory obligations are met during organizational changes or regulatory matters.
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 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
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 Bachelor&rsquo;s Degree or Diploma in Law and Corporate Governance (preferred).
 </li>
 <li>
 Company Secretary Certification from a recognized institute is a plus.
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 5&ndash;10 years of experience in Corporate Governance or Company Secretary roles.
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 <li>
 Proven experience in managing Board-level corporate affairs.
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 <li>
 Familiarity with UAE corporate governance legislation, including the Federal Companies Act and ADX requirements.
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 Banking or financial services sector.
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 <li>
 Strong understanding of regulatory and legal frameworks in the UAE.
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 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Fluent in Arabic and English (Arabic proficiency is a must).
 </li>
 <li>
 Strong drafting and formal correspondence skills.
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 Confident in managing complex stakeholder interactions.
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 In-depth knowledge of UAE Corporate Laws, CBUAE, and SCA regulations.
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 Ability to interpret and advise on complex legal matters.
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 <li>
 Strong document management and record-keeping discipline.
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 High attention to detail, especially under tight deadlines.
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 </ul>
 
 
 
 
 
 What&rsquo;s In It For You:
 
 
 <ul>
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 Competitive, performance-linked compensation
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 Medical coverage for you and your family
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 Comprehensive life insurance
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 Inclusive and supportive workplace culture
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 Career development and fast-track growth opportunities
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 A chance to work with experienced professionals and make a real impact
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 </ul>
</div>

Vice President – Company Secretary

KJB & CO LLP

Key ResponsibilitiesLegal and Regulatory Compliance: A company secretary that ensures the company adheres to all applicable laws, regulations, and corporate governance standards, including company law, securities regulations, and statutory obligations. They liaise with regulatory authorities, maintain statutory registers, and handle filings such as annual returns and reports. Board and Committee Support: They prepare agendas, circulate board papers, record minutes, and follow up on actionable decisions. They advise the board on legal and governance matters and ensure that board processes comply with regulatory requirements. Corporate Governance: Company secretaries that implement best practices in transparency, accountability, and ethical standards. They provide guidance to directors and senior management to uphold corporate governance principles. Administrative Duties: They manage office operations, personnel administration, and corporate records. This includes maintaining statutory books, handling correspondence, collating information, and supporting internal departments. Stakeholder Communication: They facilitate communication between the board, shareholders, and other stakeholders, including handling shareholder meetings, dividends, mergers, and share capital changes. Advisory Role: Company secretaries who provide legal, financial, and strategic advice during and outside meetings, ensuring policies and procedures are up to date with current legislation.For Contact : vaishali.ghorpade@challengeadvisors.comJob Type: Full-timePay: ₹28,000.00 - ₹45,000.00 per monthWork Location: In person

Confidential

Executive Secretary to the CEO and Board Location: Riyadh, Saudi Arabia Employment Type: Full-time Job Overview Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our Chief Executive Officer (CEO) and the Board of Directors. This pivotal role requires an individual with outstanding administrative skills, the ability to handle sensitive information with the utmost discretion, and the capacity to thrive in a fast-paced executive environment. The successful candidate will be instrumental in ensuring the seamless and efficient operation of the CEO's office. Responsibilities * Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors. * Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments, ensuring optimal use of their time. * Organise all aspects of Board and committee meetings, including the preparation and distribution of agendas, collation of board packs, and the accurate recording and circulation of minutes. * Act as the primary point of contact and gatekeeper, fielding calls, emails, and enquiries on behalf of the CEO, and responding or redirecting as appropriate. * Prepare, proofread, and format a wide range of documents, including correspondence, reports, presentations, and confidential materials. * Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries. * Liaise professionally with internal and external stakeholders, including senior management, clients, and partners. * Maintain an efficient and organised filing system for both electronic and paper-based documents, ensuring easy retrieval of information. * Handle confidential information with integrity and discretion. * Undertake ad-hoc projects and research as required by the CEO or the Board. Qualifications * Proven experience as an Executive Secretary, Executive Assistant, or a similar role supporting C-level executives and/or a Board of Directors. * Exceptional organisational and time-management skills with a demonstrated ability to prioritise a heavy workload and meet tight deadlines. * An impeccable level of discretion and a deep understanding of the importance of confidentiality. * Excellent written and verbal communication skills in both English and Arabic are essential. * Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Strong interpersonal skills with the ability to build professional relationships with stakeholders at all levels. * A proactive and resourceful approach to problem-solving. * A degree in Business Administration, Secretarial Studies, or a related field is highly desirable. * Previous experience working within a corporate environment in Saudi Arabia or the wider GCC region would be a significant advantage.

Executive Secretary to CEO/Board

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3984 board secretary jobs Near Me

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Executive Secretary to CEO/Board