board secretary

nineDots.io

<div>
 
 
 Board Secretary
 
 
 
 Bahrain - Executive Office - Board-Level Exposure
 
 
 
 
 
 
 
 Join a scaling fintech operating across the GCC, where governance, execution discipline, and leadership alignment are becoming critical to the next phase of growth.
 
 
 
 
 
 
 
 This is not a traditional company secretary role. This is a high-trust, high-authority position at the centre of the business, ensuring that board decisions translate into execution across technology, product, finance, and growth.
 
 
 
 
 
 
 
 
 The Role:
 
 
 
 As Executive Governance &amp; Strategy Officer, you will act as the connective tissue between the Board, the CEO, and the C-suite.
 
 
 
 
 
 
 
 You will own follow-up, accountability, and structure across executive decisions. Every board resolution, CEO directive, and strategic initiative will pass through your oversight to ensure clarity, tracking, and delivery.
 
 
 
 
 
 
 
 This role requires executive presence, maturity, and confidence. You will challenge, escalate, and enforce accountability when needed.
 
 
 
 
 
 
 
 
 What You&rsquo;ll Be Doing:
 
 
 <ul>
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 Owning and maintaining the Master Resolution Log across Board and executive meetings.
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 Tracking every action item, commitment, and deadline agreed at leadership level.
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 Proactively following up with C-level executives to ensure delivery.
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 Escalating delays, risks, and governance gaps to senior leadership.
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 Developing and maintaining an Executive Scorecard tracking KPIs across Tech, Product, Finance, and Growth.
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 Monitoring implementation of strategic initiatives across departments.
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 Preparing board-ready briefings, executive summaries, and high-level presentations.
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 Supporting special projects such as license applications, fundraising preparation, or geographic expansion.
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 Maintaining governance calendars, documentation standards, and approval workflows.
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 Acting as a central communication hub across executive leadership levels.
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 </ul>
 
 
 
 
 
 
 
 What You&rsquo;ll Need to Succeed:
 
 
 <ul>
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 Around 7+ years&rsquo; experience in executive coordination, governance, strategy, or similar leadership-facing roles.
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 Strong executive presence and the confidence to operate at Board level.
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 Structured, disciplined mindset with high attention to documentation and accountability.
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 Proven ability to drive follow-up and enforce deadlines across senior stakeholders.
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 Experience in fintech, financial services, or regulated environments is advantageous.
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 MBA or relevant postgraduate qualification preferred.
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 Based in Bahrain.
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 </ul>
 
 
 
 
 
 
 This role suits someone who thrives on structure, visibility, and impact. Someone comfortable operating behind the scenes while influencing at the highest level.
 
 
 
 
 
 
 
 
 What&rsquo;s in It for You:
 
 
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 Direct exposure to the CEO and Board.
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 A central, high-trust role in a scaling fintech.
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 Real authority to drive execution discipline across the business.
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 Competitive senior package.
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 The opportunity to shape governance and performance infrastructure at scale.
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 </ul>
 
 
 
 
 
 
 
 Next Steps:
 
 
 
 If you&rsquo;re operating at senior governance or strategy level and want a role with real visibility and influence, send your CV or reach out confidentially to learn more.
 
 
 
 
 
 
 
 nineDots is Bahrain's only specialist technology &amp; outsourcing recruitment agency advertising this role on behalf of our client.
 
</div>

Board Secretary

Lifera

<div>
 
 
 Area of Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Governance/Board Secretary Services: including but not limited to attending meetings with the General Legal Counsel, distribute meeting agendas and supporting documents, take meeting minutes, prepare resolutions, maintain and file records properly and ensure passed resolutions/recommendations are addressed, monitor deadlines (internal or statutory requirements), support the board for arranging logistics and travel arrangements, liaising with the Public Investment Fund on matters such as: (i) annual Board and Sub-Committee remuneration and allowances; (ii) quarterly reports; (iii) governance frameworks compliance; and (iv) address regular PIF portfolio company requirements.
 </li>
 </ul>
 
 
 
 <ul>
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 Day-to-day legal services: including but not limited to legal research and analysis, document review and drafting, legal support to senior attorneys, contractual management by maintaining files, documents, monitoring deadlines, court dates and procedural requirements.
 </li>
 </ul>
 
 
 
 
 
 Educational Qualification:
 
 
 
 Bachelor&rsquo;s degree in law
 
 
 
 
 
 
 Work Experience:
 
 
 
 4-6 years of experience in the same field.
 
 
 
 
 
 
 Skills:
 
 
 
 Excellent drafting skills, legal research ability, knowledge of governance and general standard business acumen, ideally board secretary experience, fluent English and Arabic speaker.
 
</div>

Legal Counsel

ALBADDAD Group

<div>
 
 
 Executive Secretary
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Administrative Support
 
 
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 Manage the Group CEO&rsquo;s calendar, appointments, travel arrangements, and meeting schedules
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 Screen, prioritize, and handle correspondence (emails, calls, letters) on behalf of the CEO
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 Prepare, review, and format reports, presentations, briefing notes, and executive documents
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 Ensure timely follow-up on action items arising from meetings and executive decisions
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 </ul>
 
 
 Meeting &amp; Board Support
 
 
 <ul>
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 Organize executive meetings, board meetings, and committee sessions
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 Prepare agendas, meeting packs, and presentations
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 Take accurate minutes and track resolutions and action points
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 Coordinate communication between the CEO, Board of Directors, and senior management
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 </ul>
 
 
 Communication &amp; Liaison
 
 
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 Act as a central point of contact between the CEO and internal/external stakeholders
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 Manage confidential and sensitive information with absolute discretion
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 Draft professional correspondence and communications on behalf of the CEO
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 Coordinate with group companies, subsidiaries, and functional heads
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 </ul>
 
 
 Strategic &amp; Operational Support
 
 
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 Assist the CEO in monitoring key strategic initiatives and deadlines
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 Support special projects, research, and analysis as assigned
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 Track performance reports and executive dashboards when required
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 Help ensure alignment of CEO priorities across the Group
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 </ul>
 
 
 Office &amp; Process Management
 
 
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 Maintain organized electronic and physical filing systems
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 Improve administrative processes for efficiency and accuracy
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 Ensure compliance with company policies and governance requirements
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field
 </li>
 <li>
 Minimum
 
 5&ndash;10 years
 
 of experience as an Executive Secretary, Executive Assistant, or similar role supporting senior executives
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 Experience supporting a Group CEO, Managing Director, or Board-level executive is highly preferred
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 
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 Exceptional organizational and time-management skills
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 Strong written and verbal communication skills
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 High level of confidentiality, integrity, and professionalism
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 Ability to multitask and work under pressure with minimal supervision
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 Strong attention to detail and problem-solving skills
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 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools
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 </ul>
 
 
 Personal Attributes
 
 
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 Proactive, reliable, and highly discreet
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 Calm, confident, and diplomatic
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 Strong interpersonal skills and executive presence
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 Flexible and adaptable to changing priorities
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 </ul>
 
 
 Working Conditions
 
 
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 Full-time position
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 May require extended hours to support executive schedules
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 Occasional local or international travel may be required
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 </ul>
 
 
 Arabic &amp; English Language required
 
 
 
 &nbsp;
 
</div>

Executive Secretary

Pawsitive Healing

Job Overview Responsible for managing official board records, including meeting minutes, agendas, and key organizational documents like bylaws and articles of incorporation. This role ensures the board maintains transparency, accountability, and legal compliance by facilitating communication, tracking board member terms, and safeguarding documents. The secretary also serves as the board's expert on its own policies and procedures.Duties<ul><li>Schedule and provide notice for board and committee meetings.</li><li>Draft meeting agendas and distributes them to board members.</li><li>Attend meetings to take accurate minutes, recording decisions, discussions, and votes.</li><li>Ensure minutes are distributed to board members for review and approval.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings for staff members.</li><li>Ensure the organization adheres to its governing documents (articles of incorporation, bylaws).</li><li>Monitor compliance with federal, state, and local regulations relevant to nonprofits.</li><li>Advise the board on effective governance practices and key policies.</li><li>Ensure the organization adheres to its governing documents (articles of incorporation, bylaws).</li><li>Monitor compliance with federal, state, and local regulations relevant to nonprofits.</li><li>Advise the board on effective governance practices and key policies.</li><li>Utilize QuickBooks for basic bookkeeping tasks, including tracking donations and managing financial records.</li><li>Support office management activities by maintaining an organized workspace and ensuring supplies are stocked.</li><li>Engage with community members through outreach efforts, promoting the organization&rsquo;s programs and services.</li><li>Proofread documents for accuracy and clarity before distribution or publication.</li><li>Collaborate with team members on various projects, providing administrative assistance as needed.</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.</li><li>Excellent organizational skills with the ability to manage multiple tasks efficiently.</li><li>Bilingual abilities are a plus to enhance communication with diverse populations.</li><li>Experience in customer service or support roles, demonstrating strong phone etiquette.</li><li>Familiarity with office management practices and clerical experience is preferred.</li><li>Time management skills to prioritize tasks effectively.</li><li>Typing proficiency to ensure accurate documentation and correspondence.</li><li>Personal assistant experience is beneficial for managing executive schedules.</li></ul>Join our board as a Non-Profit Volunteer Secretary, where your contributions will make a meaningful impact on your community!Job Type: Part-timePay: From $1.00 per yearWork Location: Hybrid remote in Fennville, MI 49408

Non Profit Volunteer Secretary

Lonoke School District

<div>ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.<ul><li>
Superintendent&rsquo;s Secretary (screen phone calls, type letters, memos, schedule appointments, correspond with personnel, etc.) all other duties as assigned</li><li>
School Board Secretary</li><li>
Agenda prepared in BoardDocs/Diligent</li><li>
Prepare and organizing board meeting meal</li><li>
Attend regular and special board meetings; take minutes</li><li>
Maintain board minutes and appropriate attachments as necessary</li><li>
Report board member PD hours to state</li><li>
School Election &ndash; legal ads to newspaper by deadlines, etc.</li><li>
Submit yearly Financial Disclosure forms to county clerk</li><li>
Attend student expulsion hearings</li><li>
Coordinate distribution and collection of district-wide general disclosures (Beginning of school year)</li><li>
Keep accurate home school records, and research (attendance and/or discipline history) when required</li><li>
Record School Choice / Student Transfer requests and records; file legal transfers with the county clerk&rsquo;s office.</li><li>
Maintain certified files (licensure, test scores, evaluations, etc.) and classified staff files</li><li>
Maintain original copies of current licensure for all licensed employees, and master list with each licensed staff&rsquo;s certification codes, work in conjunction with District Coordinator</li><li>
Maintain Job Descriptions for the district, revising as directed</li><li>
Backup receptionist for central office when receptionist is unavailable. Includes greeting visitors and providing appropriate information and/or route to appropriate person; make and receive telephone calls, take messages, routes calls, sorting mail</li><li>
Follow ethical and legal practices</li><li>
Schedule and oversee in conjunction with superintendent/designee receptions, meetings, etc. for community and staff</li><li>
Liaison to public to assist superintendent with public relations across the district and within the community of Lonoke</li><li>
Assist in coordinating job forums for Lonoke High School in the fall and spring</li><li>
Volunteer trainings and background checks for all volunteers on a three-year rotation</li><li>
Familiar with school policies</li><li>
Prepare FMLA documents, submit, and keep records for each employee</li><li>
Complete FBI, state police and child maltreatment background checks for all classified and certified employees on a five-year rotation</li><li>
Maintain confidentiality in all aspects and areas</li><li>
Display professionalism in appearance, attitude, and actions</li></ul></div>

Administrative Assistant to the Superintendent

Houston Forensic Science Center

<div>Job Description: 
 
Shift: First Shift 
Under the direction of the General Counsel and Director of Government Affairs (GC DGA), the primary job duty of the Paralegal is to provide support to the Legal Division, and as requested, to forensic sections and business departments, in furtherance of their compliance with legal obligations. Primary support will be in assisting HFSC attorneys and the Public Information and Records Management Officer in complex administrative tasks related to legal research, writing, review, analysis, and compliance. Specific duties may include, but are not limited to, the following:<div>
Legal Division Support&bull; As directed by the GC DGA, assist legal department with tasks in support of legal projects and duties, including but not limited to, contract review and drafting, legal research, editing and drafting legal documents and presentations. 
<ul><li>Utilizes a variety of sources such as statutes, recorded judicial decisions, and legal articles to research and analyze legal topics.</li><li>Drafts and edits legal documents such as briefs, pleadings, memorandums, presentations and motions.</li><li>Assists attorneys with depositions, witness interviews, discovery, and investigations in preparation for court appearances and administrative hearings.</li><li>Serve as contracts administrator for the Contracts Lifecycle Management System (CLMS), screening requests, managing user accounts, tracking review turnaround times through monthly and annual reports, responding to, and fixing system errors or referring errors to designated technical support resources. Provide assistance to the HFSC Public Information Officer in fulfilling records requests subject to the Public Information Act, including, but not limited to redacting records, drafting letters to the Texas Attorney General, and researching previous Open Records letter rulings and decisions from the Texas Attorney General's Office.</li><li>As requested, assist with compilation and review of complex discovery and records requests.</li><li>Assist with the post-conviction review team and workflow, serving as the post-conviction monitor when requested, researching cases, and providing updates to the team as needed.</li><li>Process expunctions and ensure appropriate documents are filed with the court and/or submitted to the parties, including, but not limited to logging, researching, and drafting and filing signature pages and waivers.</li><li>Assist in processing requests for HFSC forensic services and drafting outsourcing agreements under the guidance of the GC DGA.</li><li>Assist with Board meeting materials including drafting action item summaries, conducting research for agenda items, and serving as Board Secretary in the absence of the appointed Board Secretary.</li><li>Provide significant assistance to the HFSC Records Management Officer in administrative tasks related to records management projects.</li><li>Perform tasks in support of HFSC's overall records management processes, including but not limited to records audits, tracking, filing, cataloging, scanning, inventorying, and other related tasks.</li><li>Provide support to the Government and Public Affairs team, including but not limited to preparing documents and compiling data for meetings with elected and appointed officials as well as stakeholder leadership teams.</li><li>Recommends innovative new processes that will benefit the division.</li><li>Serve as s notary public for the organization.</li></ul> 

Forensic Section Support 
 
&bull; As assigned or approved by the GC DGA, provide support and assistance to HFSC's seven (7) forensic sections, in furtherance of each section's compliance with legal obligations, including fulfilment of discovery request and subpoenas for records.&bull; Provide requested updates on court status and case disposition to sections to assist in resolution of pending records, subpoenas, and casework requests. &bull; Analyze and report subpoena tracking data, as requested.</div> 
Experience and Skills:MINIMUM EDUCATIONAL REQUIREMENTSBachelor's degree in a related field is required. Paralegal certification is required, or ability to obtain certification within 12 months of hire from approved certification program. Failure to obtain certification will result in demotion, reassignment, or termination if no position exists for which the individual is qualified. 
MINIMUM EXPERIENCE REQUIREMENTS&bull; Minimum of 2 years previous experience in a similar industry is required. Similar industries include experience in a legal department or law office, government, forensic laboratory (records department), court, or a county or district clerk's office. Experience need not be as a paralegal.&bull; Experience in Harris County Criminal Justice System and/or a forensic laboratory environment is a plus. 
KNOWLEDGE AND SKILL REQUIREMENTS&bull; Demonstrated skill in oral and written communication.&bull; Ability to manage multiple projects with quick turnaround times simultaneously.&bull; Excellent attention to detail, laser focus on quality, and ability to consider the big picture.&bull; Excellent stakeholder management and interpersonal skills, including the confidence to interact with and influence personnel at all levels.&bull; Demonstrated ability to use complex analytical skills to select and execute duties. &bull; Demonstrated skills in listening, responsiveness, flexibility, initiative, decision-making, and conflict resolution.&bull; Demonstrated proficiency in Office Suite products; specifically, Microsoft TEAMS and Office 365.&bull; Motivated self-starter requiring minimal guidance yet possessing ability to know when to ask for help&bull; Strong initiative as well as excellent teamwork, creative thinking and problem-solving skills&bull; Demonstrated ability to develop innovative solutions to problems&bull; Excellent organization skills&bull; Desire to learn the organization operations as well as the culture of HFSC; ability to quickly assess risk and provide meaningful mission focused guidance. 
 
Job Benefits:
Houston Forensic Science Center offers a competitive benefit and salary package. 
 
From: Houston Forensic Science Center</div>

Paralegal

Ralston Public Schools

Position Purpose:Under the general supervision of the Superintendent, to provide clerical support to the Superintendent by maintaining certified employee records, collaborating with the district&rsquo;s business office to ensure the accuracy of employee salary and benefits information, ensuring compliance with district policies and procedures, communicating with certified staff members, and serving as secretary to the Ralston Board of EducationEssential Performance Responsibilities: This description is illustrative of tasks and responsibilities associated with this position. It is not meant to be all inclusive of every task or responsibility.<ul><li>Provides clerical support to the Superintendent on issues related to the general administration of the district.</li><li>Organizes and maintains employee records including application materials, continuing education credits, evaluations, background check documents and personnel transactions.</li><li>Records certified employee information using the district&rsquo;s e-Finance program.</li><li>Processes and completes personnel action forms for new, current, or former employees.</li><li>Communicates with departments, staff members, community members, and applicants to provide information and assistance regarding employment, district policies and procedures, and personnel records.</li><li>Maintains confidentiality involving all issues related to employee records.</li><li>Ensures the accuracy of records for certified employees serving on extended contracts, overload assignments, and/or receiving unit pay.</li><li>Works collaboratively with the district&rsquo;s business office to ensure accuracy of all salary and benefits information related to certified staff members.</li><li>Processes all Program of Study forms submitted to the Human Resource office.</li><li>Processes reimbursements submitted to the Human Resource office.</li><li>Supervises the placement of all student teachers and practicum students.</li><li>Supervises the placement of all outside coaches and district volunteers.</li><li>Serves as a secretary to the Ralston Board of Education.</li><li>Maintains policy information set by the Ralston Board of Education.</li><li>Provides logistical support for conferences, workshops, and/or other professional development activities for the Ralston Board of Education and the district&rsquo;s administrative team.</li><li>Assists with the placement of substitute teachers.</li><li>Assists with the onboarding and orientation process for all certified staff members.</li><li>Responds to routine requests for information from members of the district&rsquo;s administrative team.</li><li>Processes documents, data, and materials for the purpose of disseminating information to appropriate district personnel.</li><li>Establishes, maintains, and fosters a positive and harmonious working relationship with those contacted in the course of work.</li><li>Maintains a regular and predictable attendance history while employed by the district.</li><li>Performs other related tasks as assigned by the Superintendent or the Executive Director of Human Resources.</li></ul>Equipment:<ul><li>Uses standard office equipment such as personal computers, printers, copiers, and fax machines.</li><li>Extensive use of telephone and e-mail communication systems.</li></ul>Travel Requirements:<ul><li>Occasionally travels to school buildings and professional meetings as required.</li></ul>Knowledge, Skills, and Abilities:<ul><li>Knowledge of applicable federal and state laws involving HR related issues.</li><li>Knowledge of data information systems and data analysis processes.</li><li>Knowledge of basic mathematical functions involving fractions, percentages, and ratios.</li><li>Ability to read technical information, interpret contract language, regulations, and laws related to job functions.</li><li>Ability to use computer network systems and software programs including e-mail, word processing, database, and spreadsheet applications.</li><li>Ability to organize and coordinate work.</li><li>Ability to communicate clearly, concisely, and effectively using both oral and written language.</li><li>Ability to adapt to changing priorities and working with frequent interruptions.</li><li>Ability to engage in self-evaluation with regard to performance and professional growth.</li><li>Ability to establish and maintain cooperative working relationships with other contacted in the course of work.</li></ul>Physical and Mental Demands, Work Hazards:<ul><li>Works in a standard office and school building environment.</li><li>For a complete list of the physical and mental demands needed to perform the essential functions for this position, please see the Summary of Physical, Sensory, and Environmental Requirements.</li></ul>Qualifications Profile:<ul><li>Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:</li><li>High School diploma or equivalent</li><li>Successful prior experience working in a business or HR related field</li><li>Ability to speak and write in both English and Spanish preferred.</li><li>Bachelors degree in education, business, human resources, or related field preferred.</li><li>Must have a completed application on file at https://ralstonschools.tedk12.com/hire/index.aspx</li></ul>FLSA Status: ExemptJob Type: Full-timePay: $50,000.00 - $58,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Application Question(s):<ul><li>Have you completed the formal, online application at https://ralstonschools.schoolspring.com/? All candidates must submit an application to this website to be considered for this position.</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Ability to Relocate:<ul><li>Omaha, NE 68127: Relocate before starting work (Required)</li></ul>Work Location: In person

Executive administrative assistant to the Superintendent

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