board secretary

Kingston Stanley

<div>
 
 Our client, a
 
 Non-Profit Organization based in Abu Dhabi
 
 , is seeking a highly capable
 
 Board Secretary
 
 to provide governance, coordination, and executive-level support to its Board of Directors and Advisory Board.
 
 
 
 
 
 This is a full-time, permanent role that requires exceptional organizational skills, discretion, and the ability to operate in high-level, international environments.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 Board Management
 
 
 <ul>
 <li>
 Organize Board and Advisory Board meetings (logistics, agendas, minutes, follow-ups)
 </li>
 <li>
 Ensure governance documentation and compliance processes are in place
 </li>
 <li>
 Support Board member onboarding and ongoing engagement
 </li>
 </ul>
 
 
 
 
 
 Stakeholder Coordination
 
 
 <ul>
 <li>
 Liaise with senior leadership, government entities, and global advisors
 </li>
 <li>
 Prepare strategic briefings and handle confidential materials
 </li>
 </ul>
 
 
 
 
 
 Operational &amp; Logistical Support
 
 
 <ul>
 <li>
 Manage calendars, records, and coordination for both in-person and virtual convenings
 </li>
 </ul>
 
 
 
 
 
 
 Candidate Profile:
 
 
 
 <ul>
 <li>
 5&ndash;7 years&rsquo; experience as a Board Secretary
 </li>
 <li>
 Bachelor&rsquo;s degree (Master&rsquo;s or governance certification is a plus)
 </li>
 <li>
 Strong written and verbal communication in English (Arabic/French an advantage)
 </li>
 <li>
 High level of professionalism, cultural fluency, and service orientation
 </li>
 <li>
 Strong experience in executive coordination, governance, or legal/board administration
 </li>
 <li>
 Ability to confidently engage with C-suite or government stakeholders
 </li>
 <li>
 Background in international organizations, public-private platforms, or high-level forums is highly desirable
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 
 DUE TO THE NUMBER OF APPLICATIONS RECEIVED, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
 
 
 
</div>

Board Secretary

Bank of China Turkey

<div>
 
 Job Description
 
 
 
 
 <ul>
 <li>
 Manages the legal workload of Bank of China Turkey A.&Scedil;., ensuring compliance with the applicable legal framework and minimizing legal risks.
 </li>
 <li>
 Oversees corporate governance matters, including but not limited to the preparation of board meetings, general assemblies, and committee meetings.
 </li>
 <li>
 Provides a wide range of legal services and advice on matters related to the bank&rsquo;s operations.
 </li>
 <li>
 Evaluates the legal impact of major decisions and identifies areas of risk to recommend improvements.
 </li>
 <li>
 Drafts, reviews, and maintains records of agreements and contractual documents, ensuring compliance with relevant laws and regulations.
 </li>
 <li>
 Represents the bank before civil and administrative courts, prepares briefs, reviews court documents, and appears in hearings to protect the bank&rsquo;s interests.
 </li>
 <li>
 Manages legal correspondence, including those received through E-Haciz, UETS, KEP, and similar systems, ensuring timely monitoring and response.
 </li>
 <li>
 Monitors changes in legislation, official gazette publications, Personal Data Protection Board and Competition Board decisions, and Turkish Banks Association meetings to ensure legal compliance.
 </li>
 <li>
 Oversees the bank&rsquo;s compliance with Personal Data Protection regulations and ensures proper legal infrastructure for document management and archiving.
 </li>
 <li>
 Supports in-house legal training initiatives and assists in developing internal compliance policies.
 </li>
 </ul>
 <li>
 </li>
 
 Desired Skills &amp; Experience
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law (Master&rsquo;s degree is an advantage).
 </li>
 <li>
 Licensed attorney registered at the Istanbul Bar Association.
 </li>
 <li>
 Minimum 1 years of corporate legal experience in an international professional environment or a reputable law firm with multinational clients.
 </li>
 <li>
 Experience in corporate law, banking law, commercial law, contracts law, personal data protection legislation, and/or labor law/litigation.
 </li>
 <li>
 Excellent command of English.
 </li>
 <li>
 Proficiency in MS Office applications.
 </li>
 <li>
 Strong analytical thinking, problem-solving, and communication skills.
 </li>
 <li>
 Proactive, detail-oriented, and capable of working under pressure without supervision.
 </li>
 <li>
 No restrictions on travel.
 </li>
 <li>
 No military obligation for male candidates.
 </li>
 <li>
 Willing to commit long-term.
 </li>
 </ul>
</div>

Attorney & Assistant Board Secretary

ACWA Power

<div>
 
 ACWA Power is looking for a
 
 Business Support Manager/Executive Assistant
 
 to join our team in Jeddah, Saudi Arabia.
 
 
 This role will act as an Executive Assistant and Board Secretary to our senior stake holders, with direct involvement in board-level activities and performance initiatives.
 
 
 This role will require a frequent/weekly business travel within the kingdom.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Act as an Executive Assistant/Board Secretary, supporting senior management with administrative tasks and related materials, facilitating meetings, and maintaining accurate records.
 </li>
 <li>
 Collaborate with internal functions (HR, Finance, IT, Operations) and external advisors.
 </li>
 <li>
 Develop and optimize reporting tools, prepare and present reports to management, based on business performance and other data.
 </li>
 <li>
 Lead and support internal communication and portfolio performance updates.
 </li>
 <li>
 Drive process improvements and assist in managing departmental initiatives.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum 5 years of experience in a similar role as an Executive/Board Secretary or similar.
 </li>
 <li>
 Bachelor&rsquo;s Degree in Business or Project Management or similar field.
 </li>
 <li>
 Strong experience as an Executive Assistant or a Board Secretary.
 </li>
 <li>
 Experience in supporting executive-level meetings and presentations.
 </li>
 <li>
 Strong reporting and professional email writing skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Excel and PowerPoint).
 </li>
 <li>
 Excellent English communication skills (written and spoken).
 </li>
 <li>
 High attention to detail and organizational skills. Ability to work independently, meet deadlines, and manage multiple stakeholders.
 </li>
 <li>
 Flexibility to travel on weekly basis.
 </li>
 </ul>
 
 
 
 
 Why Join ACWA Power? At ACWA Power, you&rsquo;ll be part of a company that&rsquo;s reshaping the future of energy - while building a meaningful career with purpose and progression. This role offers visibility, impact, and the opportunity to work at the heart of strategy and governance.
 
</div>

Business Support Manager/Executive Assistant

MecPower Solutions Pvt. Ltd.

Required Experience : 1 to 4 Years The Company Secretary is responsible for ensuring that the company complies with standard financial and legal practice and maintains high standards of corporate governance. The Company Secretary plays a vital role in the administration of the company, ensuring compliance with statutory and regulatory requirements, and implementing decisions made by the Board of Directors.Key Responsibilities:<ul><li>Board Support and Governance:</li><li>Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs).</li><li>Ensure the proper recording of minutes of board meetings, committee meetings, and AGMs.</li><li>Provide legal, financial, and/or strategic advice during and outside of meetings.</li><li>Keep the board and committee members informed of their legal responsibilities and ensure compliance with corporate governance and other statutory requirements.</li><li>Compliance:</li><li>Ensure the company complies with relevant legislation and regulation, including the Companies Act, stock exchange requirements, and other statutory obligations.</li><li>Monitor changes in relevant legislation and the regulatory environment and take appropriate action.</li><li>Ensure that policies are kept up to date and approved by the board when necessary.</li><li>Records Management:</li><li>Maintain statutory books, including registers of members, directors, and secretaries.</li><li>Deal with correspondence, collate information, write reports, and ensure decisions made are communicated to the relevant company stakeholders.</li><li>Ensure the safe custody of the company seal, and ensure that it is used correctly and the proper authority obtained.</li><li>Liaison and Communication:</li><li>Liaise with external regulators and advisers, such as lawyers and auditors.</li><li>Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.</li><li>Act as the first point of contact for shareholders, ensuring that they receive the necessary information and support.</li><li>Financial and Administrative Duties:</li><li>Oversee the administration of employee benefits, such as pensions and insurance.</li><li>Manage and maintain company records, including those required for audit purposes.</li><li>Handle any ad hoc requests or tasks that might arise concerning corporate secretarial functions.</li><li>Strategic Input:</li><li>Participate in developing the company's strategic plans and provide insights on governance-related aspects.</li><li>Ensure that the company&rsquo;s policies and practices reflect the latest corporate governance standards and align with the company&rsquo;s objectives.</li></ul>Skills and Qualifications:<ul><li>Educational Background:</li><li>Professional certification, such as Chartered Secretary (ICSA).</li><li>Experience:</li><li>Proven experience as a Company Secretary or in a similar governance role.</li><li>Experience in dealing with regulators and stock exchanges.</li><li>Skills:</li><li>Strong understanding of corporate law and governance.</li><li>Excellent organizational and time management skills.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Exceptional communication and interpersonal skills.</li><li>High level of attention to detail and accuracy.</li><li>Strong analytical and problem-solving skills.</li><li>Technical Proficiency:</li><li>Proficient in Microsoft Office Suite.</li><li>Familiarity with company secretarial software.</li></ul>Working Conditions:<ul><li>The position may require extended hours during peak periods, such as AGM seasons or during the preparation of key reports.</li><li>May involve occasional travel to attend meetings and training sessions.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>How many years of experience do you have as company secretary?</li><li>Are you ready to relocate at the vadodara location?</li></ul>Work Location: In person

Company Secretary(1+years)

CHRISTUS Health

<div>Description 
Summary:
The Corporate Secretary Senior position requires expertise to support and collaborate with the CHRISTUS Health Governance Department as it relates to the function of the Board of Directors, to facilitate governance transactional work. The Corporate Secretary position requires knowledge of legal-related work in corporate and subsidiary governance, such as governance practices/processes, drafting of corporate and subsidiary board resolutions, minutes and written consents, secretary&rsquo;s certificates, acquisitions and other corporate governance transactions.
Responsibilities:
<ul><li>Independently prepare notices of meetings and document meeting transactions in a matter that describes the depth to which a committee evaluated a material issue and the presence of dissenting views and votes, if any</li><li>
Lead the planning and coordination of Board and Committee meetings, including agenda preparation, review of materials and ensuring timely delivery of materials to Board and Management</li><li>
Independently prepare, gather, and distribute materials for Board-level committee meetings and assist with Board and committee meetings</li><li>
File and maintain corporate organizational documents and minutes, work with Corporate Secretary to gain a thorough knowledge on interpreting and applying bylaw provisions and the company&rsquo;s business and history</li><li>
Assist in reviewing minutes of subsidiary corporations for approvals as required by bylaws</li><li>
Research status of corporations, coordinate, review, and assist in dissolution procedures</li><li>
Draft and file articles of incorporation, articles of dissolution, mergers, trademarks and assumed names working with attorneys</li><li>
Draft correspondence for approvals and other corporate matters</li><li>
Compile, organize, and index documents in corporate transactions</li><li>
Investigate issues pertaining to legal titles, including oil and gas, and mineral rights, and other issues related to real estate</li><li>
Conduct legal document research, retrieving information, and investigative skills and write historical data on various projects</li><li>
Review and prepare documents relative to real estate transaction; i.e.: earnest money contracts, deeds, leases, etc. and work with title companies and title authorities</li><li>
Maintain and catalog real estate records and holdings of the corporation and its affiliated entities and/or subsidiaries</li><li>
Maintain the corporate database of officers, directors, and other pertinent information of CHRISTUS and its subsidiary corporations, including follow-up to maintain filings for assumed names and trademarks</li><li>
Assist attorneys and corporate secretary on various projects, such as subpoenas and interrogatories</li><li>
Assist in drafting and maintaining the System manuals published; i.e.: Corporate Catalogue and System Manual</li><li>
Assist in due diligence investigation</li><li>
Provide assistance in filing or maintaining the tax exemptions, including USCC Group Ruling and file documentation for inclusion in the Official Catholic Directory</li><li>
Build positive relationships within team, with entity contacts, senior leaders, directors, and office work team as necessary to perform duties and to achieve results</li></ul>
Requirements:
<ul><li>High School Diploma required</li><li>
Bachelor's Degree preferred</li></ul>
Work Schedule: 
5 Days - 8 Hours
Work Type:
Full Time</div>

Corporate Secretary Senior - Governance Board

Rawaj - Human Capital Management

<div>Leverage your experience and join the dynamic team in the Secretary to the Board of Directors role with for a holding group with diversified investments in manufacturing, tourism, and real estate, based in Riyadh, Saudi Arabia.
The Secretary of the Board of Directors will provide comprehensive administrative support to the Board, ensuring the efficient and effective operation of Board activities. This role involves preparing and distributing meeting agendas and materials, taking minutes, maintaining records, and ensuring compliance with statutory requirements and corporate governance best practices.<h2 class="jobSectionHeader">
Key Accountabilities</h2><ul><li>
Prepare the agendas for board meetings in coordination with the chairperson and members.</li><li>
 Document minutes of all board meetings and maintain official records.</li><li>
 Ensure timely notification of board members about meeting dates and locations.</li><li>
 Assist in organizing other board activities such as orientation, development, and evaluation.</li><li>
Keep the company's records and official documents, including meeting minutes &amp; approved resolutions.</li><li>
Coordinate with other secretaries within the company or relevant entities.</li><li>
Ensure compliance with regulations and laws governing the board's work.</li><li>
Perform other tasks as assigned in the field of work.</li></ul><h2 class="jobSectionHeader">
Knowledge, Skills, and Experience</h2>
We Are Looking For: 
 
<ul><li>University degree in law, business administration, or related fields.</li><li>
Good organizational and planning abilities.</li><li>
Minimum of 5 years of experience in a related role.</li><li>
Exceptional writing and editorial skills</li><li>
Effective communication and interpersonal skills.</li><li>
Ability to work under pressure and meet deadlines.</li><li>
Strong communication skills in English
</li><li>Familiarity with modern practices used in documenting and organizing board meetings.</li></ul></div>

Secretary of the Board of Directors | Saudi Arabia

Mynd Solutions Pvt. Ltd.

Hiring Company Secratory RoleQualification- CS qualifiedLocation- Udhog vihar phase-4 Gurgaon5days working.Qualification - Company SecratoryExcellent comms skillsExpereience- 3yrsSalary range- 6lpa to 7.5lpa (depends on interview and last drawn salary)ResponsibilitiesAs a company secretary, you'll need to:<ul><li>guide the chairman and the board to ensure they are operating in accordance with rules and regulations</li><li>support the chairman in ensuring the board functions efficiently and effectively</li><li>facilitate good communication between the board, committees, senior management and non-executive directors, and shareholders</li><li>take responsibility for the administration of the company, for example: maintaining statutory books, including registers of members, directors, and secretaries, and shareholders with all their past and present shareholdings, organising board meetings and annual general meetings (AGMs), preparing agendas and taking minutes</li><li>file necessary documents with Companies House, such as annual tax returns and audit reports</li><li>inform Companies House of any significant changes to the company&rsquo;s share capital, administration or registered address</li><li>monitor changes in relevant legislation and the regulatory environment and take appropriate action</li><li>liaise with external regulators and advisers, such as lawyers and auditors</li><li>develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements</li><li>pay dividends and manage share option schemes and take a role in share issues, mergers and takeovers.</li></ul>Interested candidate please share your profile asapJob Type: Full-timePay: &#8377;40,000.00 - &#8377;55,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Experience:<ul><li>total work: 3 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Company Secretary- Gurgaon

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