booking coordinator

Innovex Agency

Studio CoordinatorLocation: Dubai, UAE (Full-Time, In-House) Company: INNOVEX AGENCYAbout INNOVEX AGENCYINNOVEX Agency is a Dubai-based creative and marketing agency specializing in commercial videography, photography, 3D &amp; CGI production, branding, website development, and social media management. Our headquarters includes a fully equipped production studio available for internal and external bookings &mdash; serving photographers, videographers, and creative brands for professional shoots and content creation.Position OverviewWe are looking for a Studio Coordinator to manage the daily operations, bookings, and equipment of our in-house production studio.This is a solo position &mdash; you will be fully responsible for the studio&rsquo;s daily workflow, from handling booking inquiries and scheduling shoots to assisting clients and maintaining all studio equipment. The ideal candidate is organized, professional, and proactive, ensuring the space is always ready for clients and that every rental or internal shoot runs smoothly.Key Responsibilities<ul><li>Manage all studio booking inquiries (phone, WhatsApp, and email).</li><li>Schedule and confirm bookings while maintaining the studio calendar.</li><li>Greet and assist renters, photographers, videographers, and production teams upon arrival.</li><li>Oversee and maintain all studio equipment (lighting, cameras, stands, and accessories).</li><li>Keep an updated equipment inventory and report any issues, damages, or missing items.</li><li>Reset and prepare the studio after every session, ensuring it&rsquo;s clean and ready for the next booking.</li><li>Enforce studio policies, safety guidelines, and rental terms for all clients.</li><li>Coordinate with internal teams for bookings, payments, and usage reports.</li><li>Assist during internal agency shoots when required.</li><li>Contribute to promoting the studio through listings, social media, and client communication.</li></ul>Requirements<ul><li>Minimum 2 years of experience in studio coordination, production assistance, or customer service.</li><li>Excellent communication and organizational skills.</li><li>Strong attention to detail and time management.</li><li>Professional and welcoming demeanor when dealing with clients.</li><li>Basic understanding of photography and videography equipment is preferred.</li><li>Familiarity with Google Workspace (Drive, Calendar, Sheets, Docs).</li><li>Ability to manage bookings independently and maintain accurate schedules.</li><li>Fluent in English (spoken and written).</li></ul>Working Hours &amp; Schedule<ul><li>Full-Time, In-House (Dubai)</li><li>Working Days: 6 days per week</li><li>Working Hours: 10:00 AM &ndash; 6:00 PM</li></ul>Employment Benefits<ul><li>Employment visa and residency provided.</li><li>Medical insurance as per UAE law.</li><li>Annual flight ticket.</li><li>Company Phone and laptob</li><li>Company SIM card with calls and internet plan.</li><li>Access to all studio equipment and facilities.</li><li>Opportunity to work with top photographers, videographers, and creative teams in Dubai.</li></ul>Why Join INNOVEX?<ul><li>Be the main point of contact for a professional studio used by brands and creators.</li><li>Work independently in a dynamic and creative environment.</li><li>Build your experience in studio management, production coordination, and client service.</li><li>Join one of Dubai&rsquo;s most innovative creative agencies, surrounded by passionate professionals.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you available to work full-time in-house at INNOVEX Agency&rsquo;s Dubai studio from 10:00 AM to 6:00 PM, 6 days per week?</li></ul>Answer Type: Yes / No<ul><li>Have you ever been responsible for managing a studio, production space, or rental facility on your own?</li></ul>Answer Type: Yes / No<ul><li>How comfortable are you with handling, organizing, and maintaining camera or lighting equipment?</li></ul>Answer Type: Multiple Choice Options:Very ComfortableComfortableSomewhat ComfortableNot Comfortable<ul><li>Have you previously handled walk-in clients, renters, or production teams in a studio or creative space?</li></ul>Answer Type: Yes / No<ul><li>Which of the following areas do you have hands-on experience with?</li></ul>Answer Type: Multiple Choice (Select all that apply) Options:Studio booking &amp; scheduling Equipment maintenanceClient service &amp; coordinationOn-set support for shoots Inventory tracking<ul><li>Are you comfortable working independently and taking full responsibility for the studio&rsquo;s daily operations?</li></ul>Answer Type: Yes / No<ul><li>Please provide a brief example of how you&rsquo;ve managed a studio, client space, or operational environment effectively in the past.</li></ul>Answer Type: Short Answer<ul><li>Why do you want to join INNOVEX Agency as a Studio Coordinator, and what makes you the right fit for this position?</li></ul>Answer Type: Short AnswerExperience:<ul><li>studio coordination or management: 1 year (Required)</li><li>working with photography or videography equipment: 1 year (Required)</li><li>customer service or client-facing roles: 1 year (Required)</li><li>scheduling or managing bookings: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>driving license (Preferred)</li></ul>

Studio Coordinator

The Clean Team

We are looking for an experienced schedule coordinator with excellent background in the cleaning and hospitality industry. Ideally, you'll have some or all of the following competencies and experience we're looking for:<ul><li>Minimum two years experience in cleaning or manpower company in Qatar</li><li>Answer incoming calls and respond to customer&rsquo;s calls and messages</li><li>Organizing the booking and the schedule every day for the workers</li><li>Monitor the workers' performance</li><li>Research required information using available resources</li><li>Document all call information according to standard operating procedures</li><li>Recognize, document, and alert the management team of trends in customer calls</li><li>Superior listening, verbal, and written communication skills</li><li>Excellent data entry and typing skills</li><li>Strong interpersonal skills and excellent command of written and spoken English</li><li>Additional language is an added advantage</li><li>Strong organizational skills</li><li>Ability to work in a fast-paced environment</li><li>Ability to multitask</li></ul>Job Types: Full-time, Permanent, Contract Contract length: 24 monthsLanguage:<ul><li>English (Required)</li></ul>

Admin Assitant

Lukmance Model Management

The Model Coordinator is responsible for managing, organizing, and supporting all activities related to models throughout the casting, booking, production, and post-production processes. This role serves as a key liaison between models, clients, photographers, stylists, and internal teams to ensure smooth operations and successful project outcomes.ey ResponsibilitiesModel Management &amp; Coordination<ul><li>Maintain and update model rosters, portfolios, and availability calendars.</li><li>Coordinate casting calls, go-sees, auditions, and interviews.</li><li>Schedule model bookings for photoshoots, runway events, campaigns, fittings, and rehearsals.</li><li>Ensure models receive clear briefs, call sheets, and project expectations.</li></ul>Production Support<ul><li>Assist with on-set coordination during shoots, ensuring models arrive prepared and on time.</li><li>Handle check-ins, paperwork, contracts, and releases.</li><li>Support stylists, makeup artists, and photographers with model preparation and transitions.</li><li>Troubleshoot issues promptly to maintain schedule efficiency.</li></ul>Job Types: Full-time, Part-time, FresherPay: From &#8377;15,000.00 per monthWork Location: Remote

Talent manager

M&P Outsourcing

Designation: Booking Admin (Passenger Transport)Shift Time: AEST/AEDT Time zone, 9 hours/day including 1-hour break.Working Days: 5 days per weekInternational Voice and Chat Process (Bus/Coach Charter Company)Job Type: Full-timeSalary: &#8377;20,000.00 - &#8377;50,000.00 per monthSchedule: Day shiftExperience: Total work: 1 to 2years (Preferred)Language: English (Preferred)Work Location: Mohali, PunjabJob Description:Dhillon Charter is seeking a Booking Admin to manage day-to-day coordination of our bus and coach services. The role requires exceptional organisational skills, customer service focus, and the ability to work effectively in a fast-paced passenger transport environment. The Booking Admin is responsible for managing and coordinating all booking-related administrative tasks. This includes providing and processing quotes, communicating with customers via email and phone, handling inquiries, updating booking data across systems, and ensuring smooth coordination between customers and internal teams.Key Qualities<ul><li>Ability to perform in a fast-paced operational environment.</li><li>Strong knowledge of the passenger transport industry and Microsoft Office Suite.</li><li>Proven ability to build strong relationships with drivers and customers.</li><li>Excellent verbal and written communication skills.</li><li>High attention to detail and a strong sense of urgency.</li><li>Tech-savvy, with the ability to use GPS tracking, shift allocation systems, and communication tools effectively.</li></ul>Primary Responsibilities:1. Quotation Management<ul><li>Prepare and send accurate quotes to customers based on their requirements.</li><li>Update and move quotes between systems (CRM, Booking, or ERP tools).</li><li>Track quote status and follow up with customers to confirm bookings.</li></ul>2. Customer Communication<ul><li>Respond to customer emails and queries in a timely and professional manner.</li><li>Handle incoming phone calls and assist customers with their booking-related questions.</li><li>Provide excellent customer service to maintain a positive client relationship.</li></ul>3. Booking Coordination<ul><li>Enter and maintain booking details in the company system.</li><li>Coordinate with internal teams (operations, accounts, dispatch) to ensure all bookings are processed accurately.</li><li>Update customers about booking confirmations, modifications, or cancellations.</li></ul>4. Email and Documentation Management<ul><li>Regularly check company email inboxes and ensure timely responses.</li><li>Maintain accurate records of quotes, communications, and transactions.</li><li>Assist in generating reports and summaries for management review.</li></ul>5. System Administration<ul><li>Move and organize quotes or bookings between systems as required.</li><li>Ensure data integrity across systems and update status logs.</li><li>Suggest improvements in system processes for better efficiency.</li></ul>Back-Office Tech &amp; Communication Support<ul><li>Update MYBus or similar transport portals with quotations, job allocations, changes, and completions.</li><li>Manage communications, relaying non-urgent messages between customers, drivers and the operations team.</li><li>Record and track customer and driver feedback, ensuring issues are followed up locally.</li></ul>Qualification &amp; Skills<ul><li>Minimum 1&ndash;2 years&rsquo; experience in transport operations, dispatch, or fleet coordination.</li><li>Bachelor&rsquo;s degree in business, management, logistics, or a related field preferred (not essential).</li><li>Excellent communication and interpersonal skills for working with staff at all levels.</li><li>Strong organisational and time management abilities.</li><li>Ability to take initiative and make quick operational decisions when needed.</li><li>Flexible, practical approach with strong problem-solving skills.</li><li>Confidentiality and diplomacy in handling sensitive information.</li><li>Strong commercial awareness and focus on service delivery standards.</li></ul>Why Join Dhillon Charter?<ul><li>Be part of a fast-growing passenger transport company with a reputation for reliability and service excellence.</li><li>Work in a collaborative and supportive environment.</li><li>Opportunity to work with modern fleet monitoring and scheduling technology.</li></ul>Job Types: Full-time, PermanentPay: &#8377;20,000.00 - &#8377;50,000.00 per monthWork Location: In person

Booking Admin (Passenger Transport) (Local Candidates ONLY - Chandigarh, Mohali)

Pera Travel

<div>
 
 
 Operations Executive
 
 
 
 
 
 
 The Operations Executive is responsible for managing and executing all travel-related bookings and operational processes within the agency. This role ensures the smooth coordination between suppliers, sales agents, customer service representatives, and the accounts department to deliver an exceptional client experience while maintaining efficiency, accuracy, and profitability on every booking.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull;	Airline &amp; Hotel Bookings:
 
 
 Handle all flight, hotel, and accommodation reservations accurately and efficiently through the agency&rsquo;s booking platforms, supplier portals, or direct contacts.
 
 
 &bull;	Tours, Transfers &amp; Excursions:
 
 
 Book daily tours, transfers, activities, and excursions as per client itineraries, ensuring all services are confirmed, properly documented, and communicated to both clients and suppliers.
 
 
 &bull;	Supplier Management:
 
 
 Communicate and negotiate with local and international DMCs, hotel partners, and tour suppliers to secure the best rates and ensure timely confirmations. Maintain professional relationships and follow up on pending requests and special client requirements.
 
 
 &bull;	Voucher &amp; Documentation:
 
 
 Prepare and issue service vouchers, invoices, itineraries, and travel confirmations accurately. Ensure all documents are properly checked before sharing with clients or sales agents.
 
 
 &bull;	Client Service Coordination:
 
 
 Follow up with clients during their trips for updates, confirm driver arrivals and tour schedules, and ensure smooth service delivery throughout the journey.
 
 
 &bull;	Amendments &amp; Changes:
 
 
 Process booking changes (date modifications, service upgrades, cancellations, etc.) promptly while ensuring clear communication with both suppliers and the sales team.
 
 
 &bull;	Financial Record Keeping:
 
 
 Maintain organized booking records, tracking supplier costs, client payments, and profit margins per file. Update operational reports and ensure all accounting data aligns with the finance department.
 
 
 &bull;	Cross-Department Coordination:
 
 
 Work efficiently and collaboratively with the Sales, Customer Service, and Accounts departments to ensure all confirmed clients have their travel plans executed correctly and on time. Support pre-departure follow-ups and post-travel feedback collection.
 
 
 &bull;	Payment Plan Management:
 
 
 Organize and monitor bookings made under installment or payment plan systems, ensuring that all balances are collected and supplier payments are made before travel dates.
 
 
 &bull;	Crisis Handling:
 
 
 Provide quick operational support in case of last-minute changes, flight delays, missed connections, or service complaints. Liaise with suppliers to find the best alternative solutions.
 
 
 &bull;	Compliance &amp; Quality Control:
 
 
 Ensure all bookings comply with company policies, travel regulations, and supplier terms. Maintain a high standard of accuracy and professionalism in every transaction.
 
 
 
 
 
 
 Requirements &amp; Skills
 
 
 
 &bull;	Proven experience in travel operations or a similar role within a travel agency or DMC.
 
 
 &bull;	Strong knowledge of flight, hotel, and tour booking systems (RateHawk, TBO, HotelRack, etc.).
 
 
 &bull;	Excellent communication and negotiation skills.
 
 
 &bull;	Fluent in both English and Arabic (written and spoken) &mdash; this is a must.
 
 
 &bull;	Ability to handle multiple bookings and tight deadlines with precision.
 
 
 &bull;	Detail-oriented, organized, and proactive in problem-solving.
 
 
 &bull;	Strong teamwork attitude and ability to collaborate across departments.
 
 
 &bull;	Intermediate to advanced skills in Excel or Google Sheets for cost/profit tracking.
 
 
 &bull;	Flexible and able to manage after-hours coordination when required for ongoing client travel cases.
 
</div>

Operations Executive

MajeStay Tourism

Reservation Management: Handle hotel, transfer, and tour bookings. Ensure all booking details are correct. Client Communication: Respond to client inquiries, confirm bookings, send itineraries and assist with clients’ special requests in a professional manner. Supplier Coordination: Work with hotels and suppliers to confirm bookings and ensure availability. Customer Service: Provide support to clients via phone, email, or WhatsApp, address concerns, and help with changes or cancellations. Administrative Duties: Keep accurate booking records and assist with reports for the team. Ensure compliance with company policies and procedures. Collaboration: Work closely with other teams to ensure smooth booking processes. Provide feedback to the management team about customer preferences and market trends.

Sales Reservation Executive

Paekar Talent Agency

About Paekar Paekar is a dynamic modeling agency headquartered in Dubai, representing top-tier models, performers, and creative talent across the GCC and Mumbai. We specialize in casting for fashion, commercial, and entertainment projects, and are expanding our booking team to meet growing client demand. Role Overview We’re looking for a driven and well-connected Talent Booker to join our team. This is a commission-only role, ideal for someone with a strong network in the UAE fashion and entertainment industry and a proven track record of closing bookings. Key Responsibilities Source and secure bookings for Paekar’s talent across fashion, commercial, and entertainment projects. Build and maintain relationships with clients, production houses, brands, and casting directors. Negotiate rates, contracts, and schedules on behalf of talent. Collaborate with the agency team to match talent with suitable opportunities. Track and report sales performance and booking metrics. Why Join Paekar? Flexible work structure with unlimited earning potential. Access to a diverse and growing talent pool. Opportunity to shape the future of a fast-growing agency.

Booker - Model Agency (Commission Based)

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