bookkeeper assistant

Elite Parking Area Maintenance Inc.

<div><div>Job Overview: <b>Experienced Bookkeeper / AR Specialist</b></div><div></div><ul><li><b><br>
Comercial Construction</b></li><li><b>
Accounts Receivable</b></li><li><b>
QuickBooks Desktop</b></li><li><b>
AIA Billing</b></li></ul>
<p>If you have experience with the above then this is the job for you!</p><br>
<p></p><br>
<div>Elite Parking Area Maintenance is seeking a detail-oriented Administrative Assistant / Bookkeeper to support our accounting and back-office operations.</div><div></div><div><br>
We are a fast-paced commercial construction and asphalt paving company, and this role plays a critical part in maintaining accurate financial records, job-costing documentation, and smooth office workflows. The ideal candidate has strong bookkeeping experience, proficiency in QuickBooks Desktop, and understands the unique accounting requirements of construction, including AIA billing and compliance documentation.</div><div></div><div><br>
This is a full-time, in-person position located at our Oakdale, NY office.</div><div></div><div><br>
Key Responsibilities</div><br>
<div></div><ul><li>
Accounting &amp; Bookkeeping Support</li><li>
Perform general ledger reconciliation across multiple construction-related entities.</li><li>
Prepare, post, and document journal entries.</li><li>
Enter vendor bills, receipts, deposits, and job costs into QuickBooks Desktop.</li><li>
Assist with AIA billing, progress billing, retention tracking, and payment applications.</li><li>
Maintain accurate records for lien waivers, certificates of insurance (COIs), W-9s, and subcontractor compliance.</li><li>
Support month-end close, bank reconciliations, and financial reporting requirements.</li><li>
Construction Back-Office Support</li><li>
Maintain organized job folders and documentation through Microsoft Office 365 and SharePoint.</li><li>
Process and organize work orders, delivery tickets, vendor invoices, and field paperwork.</li><li>
Assist in preparing proposals, bids, estimates, and supporting documents.</li><li>
Communicate with field staff to gather information for payroll, job costing, materials, and job closeout.</li></ul><div></div><div><br>
Process &amp; Efficiency</div><br>
<div></div><ul><li>
Collaborate with the Controller and accounting team to improve workflows and back-office systems.</li><li>
Identify discrepancies in accounts, billings, and job cost reports.</li><li>
Support internal audits, compliance tasks, and document retention procedures.</li><li>
Required Skills &amp; Qualifications</li><li>
Strong understanding of accounting principles, including debits/credits and double-entry bookkeeping.</li><li>
QuickBooks Desktop experience required (not QuickBooks Online).</li><li>
Experience with AIA billing, progress billing, and construction invoicing is highly preferred.</li><li>
Prior bookkeeping or administrative experience in construction, paving, landscaping, or other trades is strongly preferred.</li><li>
Proficiency with Microsoft Office 365 (Excel, Outlook, Word) and SharePoint.</li><li>
Excellent organizational skills with a structured, detail-oriented approach.</li><li>
Strong written and verbal communication skills.</li><li>
Bilingual English/Spanish is a plus, but not required.</li></ul><div></div><div><br>
Schedule</div><div>
Monday &ndash; Friday</div><div>
Full-time, 40 hours per week</div><div>
Onsite at Oakdale, NY (no remote work)</div></div>

Bookkeeper/Administrative Assistant

Elmira Country Club

<p><b>Job Overview</b><br/>We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team! In this vital role, you will be the backbone of our financial operations and administrative functions, ensuring accuracy, compliance, and efficiency across all accounting processes. Your energetic approach and keen eye for detail will help us maintain seamless financial records, support organizational tasks, and contribute to our overall success. This position offers an exciting opportunity to develop your skills in both bookkeeping and administrative support within a collaborative environment dedicated to growth and excellence.</p><p>This position is currently part-time Monday-Friday with 25-30 hours guaranteed/week. Some weeks may require more hours when we are event heavy.</p><p><b>Duties</b></p><ul><li>Manage day-to-day bookkeeping activities using QuickBooks: including data entry, journal entries, and account reconciliations</li><li>Perform daily business: reconciling between POS/CRM system &amp; QuickBooks</li><li>Perform bank reconciliations and balance sheet reconciliations to ensure financial accuracy</li><li>Handle accounts payable and accounts receivable processes with precision and timeliness</li><li>Prepare financial reports, statements, and summaries in accordance with GAAP (Generally Accepted Accounting Principles) via QuickBooks</li><li>Assist with payroll processing, tax filings, and governmental accounting requirements as needed</li><li>Support budgeting efforts by maintaining accurate QB file and assisting the Board Treasurer with Finance Committee activities.</li><li>Assist with audit preparations by organizing financial documents and ensuring compliance with accounting standards</li><li>Perform administrative duties such as answering phones, CRM data entry, document management, 10 key typing tasks, and supporting office operations (Member inquiries, reservations etc).</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience with accounting software such as QuickBooks, Xero, Sage, or Quicken; <b>familiarity with financial software is essential </b></li><li>Strong understanding of corporate accounting principles including double entry bookkeeping, GAAP standards, and financial concepts - including debits &amp; credits, journal entries, and general ledger accounting.</li><li>Experience in non-profit or governmental accounting is a plus but not required</li><li>Knowledge of account reconciliation processes including bank reconciliation and general ledger reconciliation</li><li>Ability to perform detailed account analysis involving debits &amp; credits and journal entries</li><li>Excellent organizational skills with the ability to manage multiple tasks efficiently in a fast-paced environment</li><li>Basic proficiency in 10 key typing for accurate data entry</li><li>Strong communication skills to prepare clear financial reports and support team collaboration</li><li>Prior payroll experience or tax knowledge is advantageous but not mandatory</li></ul><p>Join us in a role where your expertise fuels our growth! We value energetic professionals who are eager to contribute their skills in bookkeeping and administrative support. This position is paid &mdash; offering a rewarding opportunity to develop your career while making a meaningful impact within our organization.</p><p>Job Type: Part-time</p><p>Pay: $20.00 - $25.00 per hour</p><p>Expected hours: 25 &ndash; 30 per week</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Gym membership</li><li>Paid sick time</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

Bookkeeper / Administrative Assistant

Repairs Unlimited (PA)

<p><b>Job Summary</b><br/>We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team! This energetic role combines essential bookkeeping responsibilities with administrative support, ensuring smooth financial operations and efficient office management. The ideal candidate will thrive in a fast-paced environment, possess strong organizational skills, and demonstrate a passion for accuracy and professionalism. You will play a key role in maintaining financial records, managing accounts, and supporting daily administrative tasks to keep our organization running seamlessly.</p><p><b>Duties</b></p><ul><li>Manage and maintain accurate financial records using accounting software such as QuickBooks, Xero, Sage, or similar platforms.</li><li>Perform bank reconciliations, balance sheet reconciliations, and general ledger accounting to ensure financial accuracy.</li><li>Process accounts payable and accounts receivable transactions efficiently while adhering to GAAP (Generally Accepted Accounting Principles).</li><li>Prepare journal entries, perform account analysis, and assist with month-end closing activities.</li><li>Reconcile accounts through double-entry bookkeeping, ensuring all debits &amp; credits are correctly recorded.</li><li>Support payroll processing, tax filings, and governmental accounting requirements as needed.</li><li>Assist with budgeting, financial report writing, and preparing detailed financial statements for internal review.</li><li>Conduct account reconciliation tasks including bank reconciliation and general ledger reconciliation to ensure data integrity.</li><li>Handle administrative duties such as managing correspondence, filing documents, and supporting office operations with professionalism.</li><li>Utilize technical accounting skills to support special projects related to financial software upgrades or process improvements.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience with accounting software such as QuickBooks, Xero, Sage, Quicken or similar tools.</li><li>Strong understanding of corporate accounting principles including GAAP and governmental accounting standards.</li><li>Knowledge of non-profit accounting practices is a plus!</li><li>Familiarity with financial concepts like double-entry bookkeeping, journal entries, account analysis, and account reconciliation.</li><li>Experience in bank reconciliation, accounts payable/receivable management, payroll processing, and tax preparation.</li><li>Ability to perform 10-key typing efficiently with high accuracy for data entry tasks.</li><li>Excellent organizational skills with keen attention to detail in bookkeeping and administrative functions.</li><li>Strong communication skills for preparing financial reports and collaborating across teams.</li><li>Prior experience working in public accounting or with financial software such as QuickBooks or Sage is highly desirable. Join us in this vital role where your expertise will ensure our financial health while supporting our administrative excellence! We value proactive professionals eager to contribute their skills in a lively environment dedicated to growth and success.</li></ul><p>Job Types: Part-time, Contract</p><p>Pay: $18.00 - $25.00 per hour</p><p>Expected hours: 20 &ndash; 25 per week</p><p>Benefits:</p><ul><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Professional development assistance</li></ul><p>Work Location: In person</p>

SMS Chemical Industries Pvt Ltd

<p>We are hiring for our Head Office at SMS Group of Companies, a leading chemical solutions provider in Pakistan known for quality, innovation and integrity since 1990, with diversified operations in chemical manufacturing and trading.</p><p>We are seeking a detail-oriented and responsible Bookkeeper to join our Accounts team. The selected candidate will primarily assist the Head of Accounts &amp; ERP in maintaining accurate financial records and ensuring timely bookkeeping entries within the ERP system.</p><p>This role is ideal for individuals who are organized, systematic and comfortable handling day-to-day accounting documentation and data management.</p><p><b>Key Responsibilities</b></p><ul><li>Record daily financial transactions and bookkeeping entries in the ERP system</li><li>Assist the Head of Accounts &amp; ERP in managing accounting records</li><li>Maintain and update general ledgers and subsidiary ledgers</li><li>Ensure proper documentation and filing of financial records</li><li>Process invoices, receipts, vouchers and payment entries</li><li>Perform ledger maintenance and account reconciliation (as required)</li><li>Cross-check financial data to ensure accuracy and completeness</li><li>Support month-end closing activities</li><li>Maintain organized digital and physical records of financial documents</li><li>Demonstrate a flexible mindset with the ability to adapt to changing priorities and handle additional responsibilities, including supporting bank-related tasks when required.</li><li>Coordinate internally for required financial information and documentation</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li>B.Com, BBA (Finance) or equivalent qualification</li><li>1&ndash;2 years of relevant bookkeeping or accounting experience</li><li>Familiarity with ERP systems and accounting software</li><li>Proficiency in MS Office (especially Excel)</li><li>Strong attention to detail and accuracy</li><li>Basic understanding of accounting principles</li><li>Ability to meet deadlines and manage routine financial tasks efficiently</li></ul><p><b>Salary &amp; Benefits</b></p><ul><li>Starting salary: Rs35,000 &ndash; Rs40,000 per month</li><li>Professional growth opportunities</li><li>Annual bonus (as per company policy)</li></ul><p>Job Type: Full-time</p><p>Pay: Rs35,000.00 - Rs40,000.00 per month</p><p>Application Question(s):</p><ul><li>Do you have any experience in ERP Software?</li><li>Your Location?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Work Location: In person</p>

Bookkeeper / Assistant to Head of Accounts & ERP

TalentSource

<p><b>Part-Time Accounting Assistant</b></p><p>Tucson, AZ</p><p>We are seeking a highly organized and detail-oriented <b>Accounting Assistant</b> to support internal accounting for several small businesses based in Tucson. This role focuses exclusively on in-house bookkeeping and financial operations.</p><p>You will work directly with the company owner, who will provide weekly purchase receipts and collaborate with you on expense categorization and financial review. All bookkeeping is performed in <b>QuickBooks Online</b>, and strong experience with QBO is required.</p><p><b>Position Details</b></p><ul><li><b>Schedule:</b> Flexible, part-time (hours vary based on availability and workload)</li><li><b>Location:</b> Downtown Tucson</li><li>Reliable transportation required</li></ul><p><b>Key Responsibilities</b></p><ul><li>Enter and manage transactional data in QuickBooks Online</li><li>Record expenses and manage receipt documentation</li><li>Reconcile accounts and expense reports</li><li>Generate financial reports and review results with the owner</li><li>Create and organize digital receipt systems</li><li>Support additional accounting projects as needed</li></ul><p><b>Required Qualifications</b></p><ul><li>Strong, hands-on experience with <b>QuickBooks Online</b></li><li>Solid understanding of accounting principles and procedures</li><li>Experience generating financial statements</li><li>High attention to detail and strong organizational skills</li><li>Ability to work independently and adapt quickly</li><li>Strong analytical and problem-solving abilities</li><li>High level of integrity and trustworthiness</li></ul><p><b>Why This Role?</b></p><p>This is an excellent opportunity for a detail-oriented accounting professional who enjoys structure, ownership of their work, and direct collaboration with leadership. You will play a key role in maintaining financial clarity and operational efficiency across multiple small businesses.</p><p>If you are dependable, organized, and confident in QuickBooks Online, we&rsquo;d love to hear from you.</p><p><b>Job Type:</b> Part-Time</p><p><b>Work Location:</b> In-person</p><p>Job Type: Part-time</p><p>Pay: $17.00 - $23.00 per hour</p><p>Work Location: In person</p>

Bookkeeper / Accounting Assistant

KASHFIAN & KASHFIAN LLP

<p>DO NOT CALL OR EMAIL THE OFFICE REGARDING THIS POST.</p><p>NO RECRUITERS or OFFERS FOR CANDIDATES.</p><p><b>Job Overview</b></p><p>We are seeking a detail-oriented and organized Assistant to support our team in various billing, bookkeeping, clerical and accounting tasks. The ideal candidate will possess strong skills in financial management and be proficient in handling accounts receivable and accounts payable functions. This role is essential for maintaining accurate financial records and ensuring smooth office operations. Pay is contingent on experience.</p><p><b>Responsibilities</b></p><ul><li>Manage accounts receivable and accounts payable processes, ensuring timely invoicing and payment processing.</li><li>Perform account reconciliation tasks to maintain accurate financial records.</li><li>Assist with journal entries and ensure compliance with GAAP (Generally Accepted Accounting Principles).</li><li>Utilize financial software to track expenses and manage budgets effectively.</li><li>Support corporate accounting functions by preparing necessary documentation and reports.</li><li>Maintain organized files and records for all financial transactions.</li><li>Collaborate with team members to streamline administrative processes and improve efficiency.</li></ul><p><b>Skills</b></p><ul><li>Proficiency in clerical duties with a strong understanding of accounting principles.</li><li>Experience with debits, credits, and account reconciliation is essential.</li><li>Familiarity with financial software is preferred.</li><li>Knowledge of corporate accounting practices and GAAP standards is a plus.</li><li>Strong attention to detail and organizational skills to manage multiple tasks effectively.</li><li>Excellent communication skills, both written and verbal, to interact with team members and clients.</li></ul><p>If you are a proactive individual with a passion for finance and administration, we encourage you to apply for this exciting opportunity.</p><p>Job Type: Full-time</p><p>Pay: $20.00 - $24.00 per hour</p><p>Work Location: In person</p>

Ochs Enterprises LLC

<div><div><div><b>Benefits:</b></div>
<ul><li>Competitive salary</li>
<li>Flexible schedule</li>
<li>Training &amp; development</li>
</ul></div><div><div>Job Title: Entry-Level Bookkeeper &amp; Customer Support Assistant<br>
Location: Specify location or remote<br>
Job Type: Part-time or Full-time<br>
Pay Rate: $15 per hour<br>
<br>
Position Overview<br>
HealthisFreedom is looking for a detail-oriented entry-level bookkeeper to manage daily financial transactions and provide friendly, responsive customer support. This position is ideal for someone looking to build experience in both bookkeeping and customer service within a mission-driven organization.<br>
<br>
Key Responsibilities<br>
<ul><li>Accurately record day-to-day financial transactions using our bookkeeping software (e.g., QuickBooks or similar).</li><li>Process accounts payable and receivable, issue invoices, and track payments.</li><li>Reconcile bank statements and maintain accurate records of financial activity.</li><li>Assist with preparing financial reports for management and compiling supporting documentation as needed.</li><li>Help monitor and resolve discrepancies in accounts or transaction data.</li><li>Respond to customer inquiries by phone, email, or chat in a courteous and helpful manner.</li><li>Assist with routine administrative and clerical duties, including data entry and filing.</li><li>Support customer billing questions, account updates, and resolve basic issues or escalate as required.</li><li>Contribute to process improvements and support other team needs as assigned.</li></ul><br>
Qualifications<br>
<ul><li>High school diploma or equivalent required; some college or relevant coursework in accounting, finance, or business a plus.</li><li>Basic knowledge of bookkeeping principles and general office procedures.</li><li>Strong attention to detail and accuracy in data entry.</li><li>Excellent communication and customer service skills.</li><li>Proficient in Microsoft Office (Excel/Word) and comfortable learning new software.</li><li>Reliable, organized, and able to manage time effectively.</li><li>Previous experience in bookkeeping, retail, or customer service is a plus but not required.</li></ul><br>
Benefits<br>
<ul><li>Opportunity to gain hands-on experience in finance and customer support.</li><li>Flexible hours and supportive team environment.</li><li>Room for growth as you develop your skills.</li></ul></div></div></div>

Entry level Bookkeeper & Customer Service Assistant

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Bookkeeper/Administrative Assistant

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Bookkeeper/Administrative Assistant

Entry level Bookkeeper & Customer Service Assistant