bookkeeper assistant

Edison Property Services

Overview We are seeking a detail-oriented and proactive Bookkeeper/Assistant Manager to join our dynamic team. This role offers an exciting opportunity to manage comprehensive bookkeeping responsibilities and property manager duties. The ideal candidate will possess a strong foundation in accounting principles, proficiency with leading accounting software (Remote Landlord Experience preferred), and a passion for maintaining accurate financial records as well as a background in property management to assist with property manager duties.Salary is based on experience level.Work Location: In person

Bookkeeper/Assistant Manager

contact@shakespearepub.com

The Shakespeare Pub In Mission HillsWe are seeking a detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with comprehensive administrative support, ensuring smooth daily operations and accurate financial management. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, ready to contribute to our vibrant team.Responsibilities<ul><li>Maintain and reconcile general ledger</li><li>Process accounts payable and accounts receivable</li><li>Manage bank and credit card reconciliations</li><li>Post payroll journal entries</li><li>Prepare monthly financial statements and internal reports</li><li>Provide accountants with monthly reports</li><li>Maintain organized digital and physical financial records</li><li>Record and pay Sales tax prepayments and quarterly returns</li></ul>Qualifications<ul><li>2+ years of bookkeeping or accounting experience (multi-entity experience preferred)</li><li>Proficiency with Quick Books Online TOAST POS</li><li>Strong attention to detail and organizational skills</li><li>Ability to prioritize and meet deadlines in a fast-paced environment</li><li>Excellent communication and teamwork skills</li></ul>Benefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Work Location: Hybrid remote in San Diego, CA 92103Pay: $25.00 - $40.00 per hourWork Location: Hybrid remote in San Diego, CA 92103

Bookkeeper/Administrative Assistant

Living Spaces Gardening

Job Overview We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with administrative support, ensuring smooth office operations and accurate financial record-keeping. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, ready to contribute to a positive and efficient workplace environment. If you thrive in multitasking, excel at managing data, and enjoy providing exceptional customer service, this opportunity is perfect for you!Responsibilities<ul><li>Manage day-to-day bookkeeping tasks using Puzzle and Jobber, including invoicing, expense tracking, and bank reconciliations</li><li>Handle front desk duties such as greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette</li><li>Maintain organized filing systems for financial documents, client records, and office supplies</li><li>Support office management by coordinating calendar appointments, scheduling meetings, and managing calendar updates</li><li>Perform data entry with high accuracy for billing, payroll, and other administrative records</li><li>Provide excellent customer support through timely responses to inquiries via phone or email</li><li>Assist with proofreading documents and correspondence to ensure clarity and professionalism</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles with clerical experience</li><li>Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Hands-on experience with QuickBooks or similar accounting software; bookkeeping experience is essential</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently</li><li>Bilingual abilities are a plus to support diverse client interactions</li><li>Knowledge of front desk procedures, multi-line phone systems, and office etiquette</li><li>Demonstrated attention to detail in proofreading and data entry tasks</li><li>Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required</li></ul>Join us in a role that offers the chance to develop your skills while making a meaningful impact! We are committed to fostering a supportive environment where your organizational talents and customer service skills can shine. This paid position provides an engaging opportunity for those eager to grow their career in bookkeeping and administrative support within a vibrant team.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Saint Petersburg, FL 33712

The Ocean Floor

Job Overview We are seeking a proactive and detail-oriented Bookkeeper / Administrative and Personal Assistant to join our small dynamic team. This vital role combines core bookkeeping responsibilities with administrative support, ensuring the smooth operation of financial processes and office functions. The ideal candidate will bring enthusiasm, precision, and a strong understanding of accounting principles to help maintain accurate financial records and support organizational efficiency. This position offers an exciting opportunity to develop your skills in a collaborative environment committed to excellence and growth.Responsibilities<ul><li>Manage day-to-day bookkeeping tasks using accounting software such as QuickBooks</li><li>Perform bank reconciliations and general ledger reconciliation to ensure accuracy of financial data</li><li>Prepare and record journal entries, including debits &amp; credits, for various accounts in accordance with GAAP (Generally Accepted Accounting Principles)</li><li>Handle accounts payable and accounts receivable processes, ensuring timely payments and collections</li><li>Assist with payroll processing and related tax filings to ensure compliance with governmental regulations</li><li>Conduct balance sheet reconciliation and account analysis to identify discrepancies and resolve issues promptly</li><li>Support budgeting activities by compiling financial data and preparing reports for management review</li><li>Filing monthly and quarterly taxes</li><li>Maintaining social media postings</li><li>Fulfill administrative and personal assistant tasks, running errands, ordering supplies, filling out applications, renewing permits and conversing with clients</li><li>Scheduling employees, contractors and vendors</li></ul>Requirements<ul><li>Proven experience with accounting software such as QuickBooks, Xero, Sage, or similar platforms</li><li>Strong understanding of corporate accounting principles, including double entry bookkeeping and financial concepts</li><li>Ability to perform account reconciliation, bank reconciliation, and general ledger accounting accurately</li><li>Excellent attention to detail with proficiency in 10 key typing and data entry skills</li><li>Knowledge of payroll processing, tax experience, and financial report writing is highly desirable</li><li>Effective communication skills combined with the ability to prioritize tasks in a fast-paced environment</li><li>Customer service and hospitality experience particularly in the marine and boating industry a plus</li></ul>Join us in a role that combines essential financial management with administrative excellence! We are dedicated to fostering a supportive workplace where your skills contribute directly to our success. If you thrive on accuracy, organization, and making a meaningful impact through your work, we want to hear from you!Job Type: Part-timePay: From $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Bookkeeper / Administrative Assistant

Panhandle Engineering, Inc.

ACCOUNTANT/BOOKKEEPER / EXECUTIVE ADMINISTRATIVE ASSISTANTPanhandle Engineering, Inc.About UsPanhandle Engineering, Inc. is an established civil engineering firm serving municipal, county, and private clients across the southeast. Our team delivers high-quality infrastructure to the communities we call home. We are growing and looking for a sharp, organized professional to join our team in a dual-role capacity or two people with strengths in either accounting or administrative duties.Position OverviewWe are seeking an experienced Accountant/Bookkeeper / Executive Administrative Assistant to provide financial management support and high-level administrative assistance to firm leadership. This is a critical, fast-paced role that requires discretion, accuracy, and the ability to manage multiple priorities in a professional engineering environment.Key ResponsibilitiesBookkeeping<ul><li>Manage accounts payable and receivable, invoicing, and collections</li><li>Reconcile bank and credit card accounts on a monthly basis</li><li>Process payroll and maintain payroll records</li><li>Prepare and maintain financial reports, budgets, and project cost tracking</li><li>Assist with year-end tax preparation and coordinate with outside CPA</li><li>Maintain accurate records in Sage accounting software</li></ul>Executive Administrative Support<ul><li>Provide direct administrative support to the President and senior leadership</li><li>Manage calendars, correspondence, travel arrangements, and meeting coordination</li><li>Prepare, format, and proofread professional documents, proposals, and reports</li><li>Assist with contract administration and project documentation</li><li>Coordinate with clients, subconsultants, and government agencies on behalf of leadership</li><li>Maintain organized electronic and physical filing systems</li></ul>Qualifications<ul><li>Minimum 3&ndash;5 years of bookkeeping and/or executive administrative experience (engineering, or professional services firm experience a plus)</li><li>Proficiency in Sage accounting software is required</li><li>Advanced proficiency in the full Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)</li><li>Strong attention to detail with excellent written and verbal communication skills</li><li>Ability to handle confidential information with the highest level of professionalism</li><li>Notary Public certification or willingness to obtain preferred</li></ul>What We Offer<ul><li>Competitive salary commensurate with experience</li><li>Health benefits</li><li>Paid time off and holidays</li><li>Bonuses and Profit Sharing</li><li>A collaborative, team-oriented work environment with relaxed atmosphere</li></ul>Website: www.panhandleengineering.comPay: $47,177.10 - $56,815.43 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Accountant/Bookkeeper/Executive Admin Assistant

Envisia Group

Part-Time Bookkeeper (QuickBooks ProAdvisor) &mdash; South Florida / RemoteEnvisia Group, a small e-commerce business, is looking for a reliable part-time bookkeeper to join us on a long-term contractor basis. If you're an experienced bookkeeper looking for steady, flexible, long-term work, we'd love to hear from you.A current QuickBooks ProAdvisor certification is required for this role. We're also looking to work directly with an individual bookkeeper &mdash; bookkeeping firms, recruiters, and agencies should not apply.The role is mostly remote, but we'd like to meet in person to start, so you'll need to be based in South Florida (Miami to Palm Beach). After that first meeting, you'll work from home on a flexible schedule.We're looking for someone organized, trustworthy, and responsive &mdash; someone who can independently manage recurring bookkeeping tasks in QuickBooks with minimal supervision. A current QuickBooks ProAdvisor certification is required.What you'd handle:<ul><li>Weekly or biweekly bank and credit card reconciliations</li><li>General bookkeeping and QuickBooks maintenance, including general ledger review</li><li>Merchant account statement entry and reconciliation</li><li>Payroll-related bookkeeping support</li><li>Light accounts payable and administrative bookkeeping</li><li>Routine filings like Florida sales tax returns</li><li>Support as we move from QuickBooks Enterprise to QuickBooks Online</li><li>Inventory adjustment experience is a plus, but not required &mdash; we can train the right person on that part of the role.</li></ul>What we're looking for:<ul><li>Current QuickBooks ProAdvisor certification</li><li>Strong hands-on QuickBooks experience and a solid grasp of bookkeeping fundamentals and reconciliations</li><li>Highly reliable, detail-oriented, and responsive, with clear communication and good follow-through</li><li>Able to provide professional references from current or recent clients or employers</li><li>You'll need to personally perform the work &mdash; this role isn't open to firms, agencies, recruiters, or outsourced help</li></ul>Nice to have:<ul><li>E-commerce bookkeeping experience</li><li>Experience with QuickBooks Enterprise and/or Online</li><li>Inventory adjustment experience is a plus, but not required</li><li>Experience supporting small multi-entity businesses</li></ul>The details:<ul><li>Independent contractor role, roughly 5&ndash;7 hours per week to start</li><li>Long-term, ongoing relationship</li><li>Flexible remote schedule after the initial in-person meeting</li><li>$25&ndash;30 per hour, depending on experience and fit</li></ul>To apply, send a cover letter and share your background, your QuickBooks certifications, and your relevant experience. We look forward to hearing from you.Pay: $25.00 - $30.00 per hourWork Location: In person

Part-Time Bookkeeper (QuickBooks ProAdvisor) – South Florida / Remote

Vailes Brothers, Inc

<div>Bookkeeper/Accounting Specialist
Vailes Brothers | Fishersville, VA 
$25.00-$30.00 per Hour Based on Experience 
Full-Time | Monday-Friday | 8:00 AM-5:00 PM<h2 class="jobSectionHeader">
Join One of the Valley's Best Workplaces</h2>
Vailes Brothers is seeking an experienced Bookkeeper/Accounting Specialist to support the financial operations of our growing plumbing, HVAC, remodeling, and home services company. This position plays a critical role in maintaining accurate financial records, supporting payroll and accounting functions, and helping leadership make informed business decisions that drive company success.
For more than 30 years, Vailes Brothers has proudly served Waynesboro, Staunton, Augusta County, and surrounding communities, known for quality workmanship, exceptional customer service, and strong employee relationships. Recognized as one of the Valley's Best Workplaces, we offer a stable, family-oriented environment where employees are valued, supported, and given opportunities for long-term growth.
This role is a great fit for an experienced accounting professional who enjoys managing multiple accounting functions, maintaining financial accuracy, and contributing to the success of a well-established local company.<h2 class="jobSectionHeader">
Why Work With Us</h2><ul><li>
Competitive pay of $25.00-$30.00 per hour based on experience</li><li>
Stable full-time Monday-Friday schedule</li><li>
Paid holidays and PTO starting immediately</li><li>
Medical insurance with employer contribution</li><li>
IRA with company match</li><li>
Family-oriented culture with supportive leadership</li><li>
Employee recognition programs and team events</li><li>
Long-term career stability with an established local company</li><li>
Modern tools and systems to support your success</li></ul><h2 class="jobSectionHeader">
What You'll Do</h2>
As our Bookkeeper/Accounting Specialist, you will manage a variety of accounting and bookkeeping responsibilities that support daily business operations. Duties include processing payroll, managing accounts payable and accounts receivable, performing bank and credit card reconciliations, maintaining financial records, preparing monthly financial reports, monitoring cash flow, assisting with job costing, coordinating financing documentation, supporting tax preparation activities, and helping ensure accurate year-end financial reporting. You will work closely with leadership to maintain financial accuracy and support operational efficiency across multiple business divisions.<h2 class="jobSectionHeader">
Qualifications</h2>
We are seeking candidates with at least five years of bookkeeping, accounting, or related financial experience. Strong QuickBooks proficiency is required, along with experience processing payroll, managing accounts payable and receivable, performing account reconciliations, and preparing financial reports. Advanced Microsoft Excel and Microsoft Office skills are preferred.
Experience working within construction, HVAC, plumbing, remodeling, home services, or other project-based industries is highly desirable. Candidates with job costing experience, multi-entity accounting experience, or familiarity with service industry accounting practices are strongly encouraged to apply.<h2 class="jobSectionHeader">
What Makes You a Great Fit</h2>
You are highly organized, detail-oriented, and committed to maintaining financial accuracy. You take ownership of your responsibilities, manage multiple priorities effectively, and thrive in a fast-paced environment where your work directly impacts business performance. You enjoy supporting leadership with reliable financial information and are looking for a long-term opportunity with a company that values integrity, teamwork, and professional growth.<h2 class="jobSectionHeader">
Ready to Join Vailes Brothers?</h2>
Apply today to become part of one of the Valley's most respected companies and build a long-term career where your accounting expertise will be valued, supported, and rewarded.</div>

Bookkeeper/Accounting Specialist

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Part-Time Bookkeeper (QuickBooks ProAdvisor) – South Florida / Remote

Bookkeeper/Accounting Specialist