bookkeeper assistant

Steven R. Misener, CPA

Job Overview We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role is vital in ensuring the smooth operation of our office by managing financial records, supporting administrative functions, and providing exceptional customer service. The ideal candidate will be energetic, highly organized, and possess a strong background in office management and bookkeeping. This paid position offers an exciting opportunity to contribute to a professional environment where your skills will be valued and utilized daily.Duties<ul><li>Manage and maintain accurate financial records using QuickBooks or similar accounting software</li><li>Perform data entry, invoicing, billing, and reconcile accounts to ensure financial accuracy</li><li>Handle front desk responsibilities including greeting visitors, managing multi-line phone systems, and directing calls with professional phone etiquette</li><li>Support office management tasks such as filing, proofreading documents, and organizing digital and physical files</li><li>Assist with calendar management, appointment scheduling, and coordinating meetings for clients</li><li>Provide excellent customer service by responding promptly to inquiries via phone or email and supporting client needs</li><li>Client support duties as needed, including appointment scheduling and tax document requests</li></ul>Skills<ul><li>Proficiency in QuickBooks, Microsoft Office (Word, Excel, Outlook), and general computer literacy</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Excellent typing skills and attention to detail for data entry and proofreading tasks</li><li>Experience with office management, clerical work, and administrative support function</li><li>Knowledge of multi-line phone systems, phone etiquette, and customer support best practices</li><li>Previous experience as a bookkeeper or professional assistant is highly desirable</li><li>Ability to manage time efficiently while handling multiple responsibilities simultaneously</li></ul>We&rsquo;re committed to fostering a positive work environment that supports your growth while delivering exceptional service to our clients.Pay: $23.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Bookkeeper/Administrative Assistant

The Italian American Banquet and Conference Center of Livonia

Job Summary We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! In this vital role, you will manage financial records, perform essential administrative tasks, and provide exceptional customer support. Your proactive approach, organizational skills, and proficiency with office technology will ensure smooth daily operations and accurate bookkeeping. This position offers an exciting opportunity to contribute to a professional environment where your skills are valued and your growth is supported.Requirements<ul><li>Basic knowledge of accounting</li><li>Proficient with QuickBooks Enterprise Accounting System</li><li>Good working knowledge of Excel and Word Software</li><li>Good organizational Skills</li><li>Education - Completion of High School</li></ul>Join us in a role that combines vital bookkeeping responsibilities with engaging administrative support! We value energetic professionals who thrive on organization, communication, and delivering outstanding service. This paid position offers an enriching environment where your skills will directly contribute to our success.Pay: $23.00 - $25.00 per hourWork Location: In person

Yadkin Well Company

Job Title: Bookkeeper &amp; Customer Service RepresentativeDepartment: Administration / FinanceEmployment Type: Full-TimeReports To: Office Manager / Business OwnerRole Summary:We are seeking an organized, detail-oriented Bookkeeper &amp; Customer Service Representative to manage day-to-day administrative, front-counter, and financial operations. In this dual-function role, you will be the first point of contact for our walk-in and phone customers, while simultaneously handling vital financial responsibilities including invoicing, account reconciliation, and essential tax filings. The ideal candidate possesses excellent communication skills, a high level of accuracy with numbers, and the ability to multitask in a fast-paced environment.Key ResponsibilitiesFinancial &amp; Tax Administration<ul><li>Invoicing: Generate, review, and process client billing invoices accurately and timely.</li><li>Accounts Receivable</li><li>Accounts Payable</li><li>Monthly Reconciliation: Perform monthly bank and credit card ledger reconciliations to ensure complete data accuracy.</li><li>Sales &amp; Use Tax: Prepare, reconcile, and file monthly state and local Sales and Use Tax returns.</li><li>Quarterly Reporting: Gather documentation, Fuel Tax Reconciliation and submissions', and submit mandatory quarterly tax filings.</li></ul>Front-Office &amp; Operations Support<ul><li>Counter Sales: Greet walk-in clients, assist them with product or service selection, and process counter transactions securely.</li><li>Phone Management: Answer incoming telephone lines professionally, resolve basic inquiries, or route calls to the appropriate department.</li><li>Contracts &amp; Estimates: Review details from the technical team to accurately type, format, and distribute client project estimates and formal business contracts.</li></ul>Requirements &amp; Qualifications<ul><li>Experience: Minimum of 2&ndash;3 years of experience working in dual bookkeeping and administrative assistant positions.</li><li>Technical Skills: Mastery of mainstream accounting systems (e.g., , Sage) and text formatting tools (e.g., Microsoft Word, Excel).</li><li>Tax Knowledge: Prior experience managing baseline business filings like Sales/Use tax or quarterly corporate adjustments.</li><li>Soft Skills: Strong professional phone etiquette, a welcoming face-to-face demeanor, and highly accurate typing speeds.</li></ul>Pay: From $20.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Austin Mac Works

Bookkeeper / Administrative AssistantAustinMacWorks - Austin, TX (On-site)About UsAustinMacWorks is a Tech Infra Company. We sell, deploy, and repair computer hardware and related technology services for government, and commercial clients across multiple states. We're a small, fast-moving team where this role touches nearly every part of the business.The Role We're looking for a detail-obsessed Bookkeeper / Administrative Assistant to own our day-to-day finances and keep operations running smoothly. You'll handle the books, support purchasing and reseller paperwork, and be the administrative backbone of the company. Comfort with IT reseller workflows (or willingness to learn them fast) is a big plus.Bookkeeping &amp; Finance<ul><li>Manage accounts payable and accounts receivable vendor bills, customer invoicing, collections follow-up</li><li>Reconcile bank, credit card, and merchant accounts monthly</li><li>Record and categorize transactions; maintain a clean general ledger</li><li>Process payroll inputs and coordinate with our payroll provider</li><li>Track and remit sales tax across the states we operate in (resale/exemption certificate management)</li><li>Prepare monthly financial reports, P&amp;L, and cash-flow snapshots for leadership</li><li>Reconcile inventory and COGS against our ERP/POS system</li><li>Support month-end and year-end close and liaise with our outside CPA</li></ul>Reseller &amp; Service Operations<ul><li>Process and reconcile purchase orders to distributors and direct vendor accounts</li><li>Track vendor pricing, rebates, and program credits; reconcile claims and chargebacks</li><li>Manage extended warranty and service plan registrations, attach, and billing reconciliation</li><li>Support service-system administration for warranty lookups, repair order paperwork, parts ordering reconciliation</li><li>Maintain reseller authorizations, certifications, and compliance documentation (vendor, distributor, and cooperative purchasing programs like DIR, OMNIA, TIPS, BuyBoard)</li><li>Help prepare quotes and process orders for federal, and commercial purchasing vehicles</li><li>Reconcile dropship/fulfillment orders and 3-way match (PO / receipt / invoice)</li><li>Maintain serial number, asset, and warranty records for client deployments</li></ul>Administrative<ul><li>Serve as first point of contact for vendor, client, and internal administrative requests</li><li>Manage filing, recordkeeping, and document retention (digital and physical)</li><li>Coordinate scheduling, correspondence, and office/warehouse supply ordering</li><li>Assist with onboarding paperwork, expense tracking, and basic HR administration</li><li>Support leadership with ad-hoc reporting and operational tasks</li></ul>What We're Looking For<ul><li>2+ years bookkeeping experience (full-cycle AP/AR and reconciliation)</li><li>Proficiency with accounting software (QuickBooks, Odoo, NetSuite, or similar) and Excel/Sheets</li><li>Exceptional attention to detail and organization; trustworthy with sensitive financial data</li><li>Clear written and verbal communication</li><li>Ability to juggle finance + admin without dropping either</li></ul>Nice to Have<ul><li>Experience in IT, electronics, or hardware reseller / repair environments</li><li>Familiarity with reseller programs, service systems, extended warranty plans, or distributor portals</li><li>Exposure to ERP migrations or inventory-heavy bookkeeping</li><li>Experience with government purchasing and cooperative contracts</li></ul>Pay: $19.00 - $25.00 per hourWork Location: In person

Iron Seal Company LLC

Overview We are a growing manufacturing company seeking a reliable and detail-oriented Bookkeeper &amp; Administrative Assistant to join our team. This role is primarily focused on bookkeeping and accounting support, while also assisting with general administrative work as needed.This is an excellent opportunity for a bookkeeping professional with a minimum of two years of bookkeeping or accounting experience who is looking to further develop their accounting skills in a hands-on business environment. We are seeking a candidate who is organized, dependable, eager to learn, and comfortable working with numbers, financial records, and business software systems.As the company continues to grow, there may be opportunities for the successful candidate to take on additional administrative responsibilities and expand their role based on their interests, strengths, and career goals.Responsibilities<ul><li>Perform day-to-day bookkeeping tasks using QuickBooks Online</li><li>Verify, upload, and enter vendor invoices and expenses</li><li>Assist with bank and credit card reconciliations</li><li>Assist with journal entries and month-end close activities</li><li>Support accounts payable and expense tracking</li><li>Assist with month-end inventory reconciliations and closing activities</li><li>Maintain accurate digital financial records and filing systems</li><li>Provide backup support to the Office Administrator as required</li><li>Support general office operations including answering phones, receiving deliveries, and occasional errands</li><li>Assist with special projects and process improvement initiatives as assigned</li></ul>Skills<ul><li>Minimum 2 years of bookkeeping or accounting experience required</li><li>Experience with QuickBooks Online required</li><li>Strong understanding of bookkeeping and accounting principles</li><li>Strong attention to detail and accuracy</li><li>Comfortable learning new systems and processes</li><li>Proficient in Microsoft Excel, Outlook, and Word</li><li>Dependable, trustworthy, and self-motivated</li><li>Strong communication, organizational, and time-management skills</li><li>Ability to maintain confidentiality and handle sensitive financial information</li></ul>This role is ideal for someone who has established foundational bookkeeping experience and is looking to continue building their career in accounting and finance. We are seeking a positive, dependable individual with a strong work ethic, commitment to accuracy, and the ability to learn quickly.The successful candidate will enjoy working in a collaborative environment and may have an interest in expanding their responsibilities and developing broader business administration skills as opportunities arise.Pay: $18.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>QuickBooks: 2 years (Required)</li><li>Bookkeeping: 2 years (Required)</li></ul>Work Location: In person

Bookkeeper & Admin Assistant

American Ecotech LC

<div>Bookkeeper/Administrative Assistant (PT 25 hrs., Onsite)
Warren, RI 
Part-Time |25 Hours Per Week
We are seeking a reliable and detail-oriented Bookkeeper/Administrative Assistant to support daily bookkeeping, billing, and administrative operations. This position plays an important role in maintaining the company's financial and office functions by entering bills and invoices, applying customer payments, monitoring outstanding balances, maintaining accurate records, and assisting with customer and vendor communications.
The ideal candidate is organized, dependable, and comfortable managing multiple responsibilities in a fast-paced small business environment. Previous bookkeeping and administrative experience is required, along with proficiency in QuickBooks, experience with CRM systems, and general office software. Experience with Zoho CRM is preferred. This position works closely with and reports directly to the Finance Manager to support daily operational and financial needs.
Responsibilities<ul><li>
Perform daily bookkeeping activities using QuickBooks Desktop</li><li>
Enter bills and maintain accurate financial records</li><li>
Receive, record, and apply customer payments</li><li>
Process and track vendor payments</li><li>
Monitor and follow up on outstanding balances and past-due accounts</li><li>
Maintain customer and account information within QuickBooks and Zoho CRM</li><li>
Assist Project Managers with administrative, billing, and project-related support tasks</li><li>
Maintain organized digital and physical filing systems</li><li>
Provide general administrative and office support as needed</li><li>
Communicate professionally with customers and vendors regarding billing and account status</li><li>
Support daily operational and administrative activities as assigned</li><li>
Handle confidential financial and business information with discretion</li><li>
Maintain a high level of accuracy, organization, and attention to detail in all work performed</li></ul>
Qualifications<ul><li>
Previous bookkeeping, billing, or administrative support experience required</li><li>
Proficiency in QuickBooks is required</li><li>
Previous CRM experience required; experience with Zoho CRM preferred</li><li>
Strong organizational, communication, and time management skills</li><li>
Highly detail-oriented with a strong focus on accuracy and follow-through</li><li>
Ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment</li><li>
Proficiency in Microsoft Office, including Excel, and general computer systems</li><li>
Ability to work independently while maintaining professionalism and accountability</li><li>
Strong problem-solving skills and ability to handle sensitive information with discretion</li></ul>
Physical Requirements<ul><li>
Ability to sit, stand, walk, bend, and move throughout the office as needed</li><li>
Ability to lift and carry office materials and packages up to 20 pounds on an occasional basis</li><li>
Ability to work at a computer and use standard office equipment for extended periods of time</li><li>
Manual dexterity required for filing, paperwork, typing, and data entry tasks</li><li>
Ability to communicate clearly and professionally in person, by phone, and through email</li><li>
Ability to maintain focus, accuracy, and attention to detail in a fast-paced office environment</li></ul>
Position Details<ul><li>
Part-time position: 25 hours per week</li><li>
Monday&ndash;Friday daytime schedule</li><li>
Flexible onsite daytime hours available within standard business hours</li><li>
Position is fully onsite and based in Warren, Rhode Island</li></ul> 
We are looking for someone dependable, organized, adaptable, and comfortable working in a fast-paced environment.</div>

Bookkeeper/Administrative Assistant (PT 25 hrs., Onsite)

Ohmium

We are seeking a detail-oriented and organized Remote Bookkeeper / Accounting Assistant to support our finance team. This role is responsible for maintaining accurate financial records, assisting with accounts payable and receivable, and ensuring compliance with company policies and accounting standards—all within a remote work environment.Responsibilities<ul><li>Maintain and update financial records, ledgers, and journals</li><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile bank statements and company accounts</li><li>Assist with invoicing, billing, and expense tracking</li><li>Prepare financial reports and summaries as requested</li><li>Support month-end and year-end closing processes</li><li>Ensure accuracy and compliance with financial regulations and company procedures</li><li>Communicate with vendors and internal departments regarding financial matters</li></ul>Required Skills and Qualifications<ul><li>Strong understanding of basic accounting principles</li><li>Proficiency in accounting software (e.g., QuickBooks, Xero, or similar platforms)</li><li>Excellent attention to detail and accuracy</li><li>Strong organizational and time-management skills</li><li>Ability to handle confidential financial information responsibly</li><li>Proficiency in Microsoft Excel and other Microsoft Office applications</li><li>Ability to work independently in a remote setting</li><li>Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred</li><li>Prior bookkeeping or accounting experience is an advantage</li></ul>

Remote Bookkeeper / Accounting Assistant FT-PT

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Remote Bookkeeper / Accounting Assistant FT-PT