bookkeeper receptionist

Kathryn V Ross, CPA, PA

Overview We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team. This vital role combines essential bookkeeping responsibilities with comprehensive administrative support, ensuring smooth office operations and accurate financial management. The ideal candidate will be proactive, highly organized, and possess excellent communication skills, ready to contribute to a professional and energetic work environment. This paid position offers an exciting opportunity to develop your skills across multiple functions while supporting our team&rsquo;s success.Responsibilities<ul><li>Manage day-to-day bookkeeping tasks using QuickBooks and Sage software, including data entry, and expense tracking</li><li>Maintain accurate financial records by reconciling accounts and preparing reports</li><li>Handle front desk duties such as greeting visitors, managing multi-line phone systems, and providing exceptional customer service on an occasional basis.</li><li>Support office management activities including filing, proofreading documents, and organizing files both physically and digitally</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings using Google Workspace and Microsoft Office tools</li><li>Provide customer support through phone etiquette, email correspondence, and addressing client inquiries promptly</li><li>Perform clerical tasks such as data entry, filing, proofreading documents, and maintaining office supplies</li></ul>Experience<ul><li>Proven office experience with a strong background in administrative support and clerical tasks</li><li>Prior bookkeeping experience with proficiency in QuickBooks and Sage or similar accounting software</li><li>Experience working at a front desk or as a receptionist</li><li>Strong computer literacy with expertise in Microsoft Office 360 Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively</li><li>Demonstrated customer service skills with professional phone etiquette and support experience</li><li>Familiarity with office management procedures including filing systems, data entry, proofreading, and calendar management</li></ul>Join us if you&rsquo;re eager to leverage your administrative expertise in a vibrant environment where your contributions truly make a difference!Pay: $30.00 - $35.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Bookkeeper / Administrative Assistant

General Auto Parts and Service

Job Overview We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team! This vital role combines accurate financial record-keeping with efficient administrative support, ensuring the smooth operation of our office. The ideal candidate is energetic, highly organized, and possesses excellent communication skills. You will be responsible for managing bookkeeping tasks, providing exceptional customer service at the front desk, and supporting daily office functions with enthusiasm and professionalism. This paid position offers an exciting opportunity to grow your skills in a collaborative environment dedicated to excellence.Duties<ul><li>Manage accounts receivable and payable using QuickBooks or similar accounting software, ensuring accurate data entry and timely processing of transactions</li><li>Handle front desk responsibilities, greeting visitors, answering multi-line phone systems, and providing friendly customer support</li><li>Maintain organized filing systems, both physical and digital, including document proofreading and data entry</li><li>Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings</li><li>Assist with clerical duties like photocopying, faxing, mailing, and updating office records using Microsoft Office and Google Workspace tools</li><li>Provide exceptional customer service by addressing inquiries professionally via phone or in person while maintaining proper phone etiquette</li><li>Support bookkeeping activities related to payroll, invoicing, and financial reporting to ensure accurate record keeping</li></ul>Requirements<ul><li>Proven office experience with strong organizational skills and attention to detail</li><li>Proficiency in QuickBooks, Microsoft Office (Word, Excel, Outlook), and general computer literacy</li><li>Previous clerical or administrative experience with data entry, filing, proofreading, and document management</li><li>Excellent communication skills in English; bilingual abilities are a plus for serving diverse clients</li><li>Experience in customer service roles such as dental or medical receptionist roles is highly desirable</li><li>Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Knowledge of office management procedures including calendar management and phone etiquette</li></ul>Join us to be part of a vibrant team where your organizational talents and positive attitude will make a real difference! We value energetic professionals eager to contribute their skills while growing within a supportive workplace dedicated to excellence.Pay: $24.00 - $27.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Work Location: In person

Dental Technology Solutions

Job Summary We are seeking a dedicated and detail-oriented Bookkeeper / Administrative Assistant to support our office operations and financial management. The ideal candidate will possess strong organizational skills, proficiency in accounting software, and excellent communication abilities. This role offers an opportunity to contribute to a well-organized, efficient workplace by managing bookkeeping tasks, providing administrative support, and ensuring smooth daily operations. The successful candidate will be proactive, reliable, and capable of handling multiple responsibilities with professionalism and precision.Duties<ul><li>Maintain accurate financial records using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations.</li><li>Manage front desk responsibilities such as greeting visitors, handling multi-line phone systems, and directing calls with proper phone etiquette.</li><li>Provide administrative support through data entry, filing, proofreading documents, and managing correspondence.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings to optimize office efficiency.</li><li>Support office management tasks including supply ordering, maintaining organized files, and overseeing general clerical duties.</li><li>Offer customer service support by responding to inquiries via phone or email and providing professional assistance to clients or visitors.</li><li>Utilize computer skills across Microsoft Office Suite and Google Workspace to prepare reports, presentations, and documentation.</li><li>Perform personal assistant duties as needed, including travel arrangements or special project support.</li><li>Maintain a professional office environment by ensuring cleanliness, organization, and adherence to office policies.</li></ul>Qualifications<ul><li>Proven experience in office administration or clerical roles with a focus on bookkeeping or accounting tasks.</li><li>Proficiency in QuickBooks accounting software and strong computer literacy across Microsoft Office and Google Workspace applications.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Strong communication skills with an emphasis on phone etiquette and customer service excellence.</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively.</li><li>Previous experience as a dental or medical receptionist is a plus but not required; relevant office management experience is essential.</li><li>Demonstrated attention to detail in proofreading, data entry, and filing processes.</li><li>Ability to manage time efficiently while handling multiple responsibilities simultaneously. Join us in supporting our team through exceptional administrative expertise and meticulous bookkeeping that ensures our office runs smoothly every day!</li></ul>Job Types: Full-time, Part-timePay: $18.71 - $23.75 per hourExpected hours: 18 &ndash; 40 per weekBenefits:<ul><li>Paid time off</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Bookkeeping: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>Cherry Hill, NJ 08003 (Required)</li></ul>Work Location: In person

AQMN Law PBC

Overview We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team. This vital role combines essential bookkeeping responsibilities with administrative support, ensuring smooth office operations and accurate financial management. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, ready to contribute to a professional and welcoming environment. This paid position offers an opportunity to develop your skills in office management, customer service, and financial recordkeeping within a supportive team.Duties<ul><li>Manage day-to-day bookkeeping tasks using MyCase, including invoicing, expense tracking, and account reconciliation</li><li>Handle front desk responsibilities, greeting visitors and clients with professionalism and warmth</li><li>Operate multi-line phone systems, directing calls efficiently and providing exceptional customer support</li><li>Maintain organized filing systems for financial documents, client records, and administrative files</li><li>Support office management by coordinating calendar appointments, scheduling meetings, and managing correspondence</li><li>Assist with data entry, proofreading documents, and maintaining accurate records in Google Workspace and Microsoft Office applications</li><li>Provide excellent customer service through phone etiquette, email communication, and in-person interactions</li></ul>Requirements<ul><li>Proven experience with accounting software for bookkeeping tasks</li><li>Strong office management skills with prior administrative or clerical experience</li><li>Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools</li><li>Ability to operate multi-line phone systems with professionalism and courtesy</li><li>Bilingual abilities in Mandarin Chinese are required</li><li>Exceptional organizational skills with attention to detail in data entry, filing, and proofreading</li><li>Experience as a dental or medical receptionist or personal assistant is advantageous but not required</li><li>Strong time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Demonstrated customer service expertise with good phone etiquette and support skills</li></ul>Join our team to be part of a vibrant workplace where your organizational talents and friendly demeanor will make a real difference. We value proactive individuals who thrive on helping others while maintaining accuracy in financial and administrative processes. This is a paid position designed to foster growth and professional development within a supportive environment.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Lakewood, CO 80232

Bookkeeper / Administrative Assistant - Mandarin Speaking

AIC Hotels

We&rsquo;re one of the largest B2B hotel reservation wholesalers with multiple offices in the US and overseas. We currently have a full time Bookkeeper position available.Job Title: BookkeeperKey Responsibilities:Financial Record Keeping: Record day-to-day financial transactions, including sales, expenses, invoices, and payments. Maintain accurate and organized financial records, both electronic and physical.Reconciliation: Reconcile bank statements and credit card transactions to ensure accuracy. Verify and reconcile discrepancies or issues in financial records.Accounts Payable and Receivable: Process invoices from suppliers, vendors, and service providers. Ensure timely payments to suppliers and manage accounts receivable from clients. Monitor outstanding payments and follow up with clients as needed.Expense Management: Track and categorize business expenses, including travel-related expenses, office supplies, and operational costs. Ensure expenses are properly documented and accounted for.Financial Reporting: Prepare financial reports, including income statements, balance sheets, and cash flow statements. Provide financial information to management for decision-making.Qualifications:<ul><li>Bachelor's degree in accounting, finance, or a related field is preferred.</li><li>Proven experience as a bookkeeper or in a similar accounting role.</li><li>Strong understanding of accounting principles and practices.</li><li>Proficiency in accounting software (QuickBooks) and Microsoft Excel.</li><li>Attention to detail and accuracy in financial record keeping.</li><li>Excellent organizational and time management skills.</li><li>Knowledge of tax regulations and compliance is a plus.</li><li>Ability to work independently and as part of a team.</li><li>Must be bilingual in English and Chinese.</li></ul>H1-B sponsorship to qualified employees.Job Type: Full-timePay: From $20.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Paid training</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Bookkeeper (Bilingual English and Chinese)

Your Bookkeeping Partner, LLC

About Us: Join our dynamic and innovative team! We are a forward-thinking company that values collaboration, excellence, and providing top-tier services to our clients. As we continue to grow, we are seeking a dedicated Bookkeeper who is passionate about numbers and enjoys building strong client relationships.Position Overview: We are looking for an experienced and personable Bookkeeper to join our remote team. The ideal candidate will have a proven track record in managing books for a large number of clients, manage a team of junior bookkeepers, and be comfortable with a primarily client-facing role.This is not a typical bookkeeping role! Please read the Key Responsibilities below before applying.You as the Senior Bookkeeper will be responsible for the work of your junior bookkeepers. Past experience leading and coaching is a plus! You will review and audit all of the books on a regular basis as well as before finals are sent once all documents are received for the month. Your team of junior bookkeepers will be doing 90-95% of all the back end tasks for the clients books. Ensuring the financials are accurate for reports, and ensuring our clients receive exceptional 5-Star service.The Senior Bookkeeper will also have to work closely with their team to answer their questions and help with payroll breakouts or reconciliation issues. Regular zoom meetings and google chat is the way we communicate.Communication is key! Whether it&rsquo;s with your team or the clients we have many processes in place to connect with our clients. This is not a position where you just sit behind a computer in QuickBooks or respond to emails.Payroll experience is a plus!This is not a management position, but what you bring to the table is your expertise in bookkeeping.Key Responsibilities:<ul><li>Managing and auditing the work of 2-3 Junior Bookkeepers.</li><li>Manage bookkeeping tasks and work for up to a potential of 90-100 clients.</li><li>Final Reviews of clients books.</li><li>All client communications and relations. You communicate directly with all clients on a regular basis to address questions and concerns.</li><li>Onboard new clients for monthly or clean up bookkeeping.</li><li>Holding Quarterly reviews with clients to review financials.</li></ul>Qualifications:<ul><li>US Based Bookkeeper</li><li>Excellent communication skills!</li><li>Can work well in a team environment.</li><li>Great Multitasking skills.</li><li>Proven experience in bookkeeping, particularly managing multiple client accounts.</li><li>Proficiency in accounting software; QuickBooks Online, Google Docs, MS Software.</li><li>Strong understanding of accounting principles and practices.</li><li>Detail-oriented with strong organizational and time-management abilities.</li></ul>Why Join Us?<ul><li>Remote Flexibility: Work from the comfort of your home while staying connected with our vibrant team.</li><li>Dynamic Team Environment: Be part of a supportive, collaborative, and innovative team that values your contributions.</li><li>Growth Opportunities: We support your professional development and provide opportunities for career advancement.</li><li>Competitive Compensation: We offer a competitive salary and benefits package.</li></ul>How to Apply: If you are passionate about bookkeeping and love working with people, we would love to hear from you! Please submit your resume and cover letter explaining why you are the perfect fit for this role. Join us and help make a difference in our clients' financial success!Job Type: Part-timePay: $25.00 - $27.00 per hourExperience:<ul><li>Bookkeeping: 2 years (Required)</li></ul>Work Location: Remote

Remote Bookkeeper (Part-time to Full-time)

Lawler Manufacturing Co., Inc

<div>
 
 
 Keep the Books Accurate. Support the Business. Play a Steady Role Behind the Scenes.
 
 
 
 Lawler Manufacturing Company is looking for a hands-on Bookkeeper / Administrative Assistant who thrives in a small, steady environment and takes pride in owning the details.
 
 
 This is not a corporate accounting role. You&rsquo;ll be the sole in-house accounting resource, handling day-to-day bookkeeping, working with our CPA and auditors, and keeping financials accurate and organized.
 
 
 You&rsquo;ll also support the owner and office with key administrative needs, supporting the day-to-day needs of the business.
 
 
 As the Bookkeeper, you will manage day-to-day accounting tasks and ensure financial records are kept accurate and up to date.
 
 
 This role operates in a steady, structured environment with consistent workflows and fewer day-to-day disruptions. It&rsquo;s well-suited for someone who enjoys predictable routines, working independently, and maintaining accuracy over time.
 
 
 This Bookkeeper role works best for someone who prefers a collaborative, low-key environment and is comfortable supporting established processes rather than leading change.
 
 
 If you&rsquo;re looking for constant change, rapid advancement, or a high-growth corporate path, this likely won&rsquo;t be the right fit.
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 Accounting &amp; Bookkeeping (Primary Focus)
 
 
 <ul>
 <li>
 Handle
 
 full-cycle bookkeeping
 
 , including month-end and year-end close
 </li>
 <li>
 Maintain general ledger and perform monthly reconciliations
 </li>
 <li>
 Prepare internal financial reports and track revenue/expenses
 </li>
 <li>
 Manage Accounts Payable and daily financial transactions
 </li>
 <li>
 Reconcile bank accounts and manage cash activity (wires, transfers)
 </li>
 <li>
 Maintain and reconcile inventory and
 
 cost of goods sold (COGS)
 
 accounts
 </li>
 <li>
 Run and review job cost and production reports within ERP system
 </li>
 <li>
 Assist in identifying and resolving inventory or cost discrepancies
 </li>
 <li>
 Coordinate with external CPA firm for tax preparation
 </li>
 <li>
 Work directly with auditors and support the
 
 annual audit process
 
 </li>
 <li>
 Maintain organized, accurate financial records and systems
 </li>
 </ul>
 
 
 Administrative &amp; Executive Support
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to the office
 </li>
 <li>
 Assist the owner with scheduling, coordination, and general support
 </li>
 <li>
 Serve as backup for front office functions when needed
 </li>
 <li>
 Help coordinate company activities and internal operations
 </li>
 </ul>
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Associate degree (or higher) in accounting, or related area, required
 </li>
 <li>
 Strong experience as a Bookkeeper (this is not a large corporate accounting role)
 </li>
 <li>
 Comfortable working
 
 independently as the sole in-house accounting resource
 
 </li>
 <li>
 Comfortable in a steady, routine-driven role with consistent workflows and fewer day-to-day changes
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Trustworthy and able to handle confidential information
 </li>
 <li>
 Able to balance accounting responsibilities with administrative support
 </li>
 <li>
 Working knowledge of GAAP principles
 </li>
 <li>
 Proficiency in accounting software and Microsoft Excel
 </li>
 <li>
 Experience with ERP systems (Made2Manage ERP preferred)
 </li>
 <li>
 Experience working with inventory, COGS, or job costing in a manufacturing environment
 </li>
 <li>
 Strong written and verbal communication skills in professional English, with the ability to follow through on tasks accurately and consistently
 </li>
 <li>
 This role is ideal for someone who values stability, consistency, and a low-drama work environment over rapid change or career acceleration
 </li>
 </ul>
 
 
 Why People Stay
 
 
 Low turnover isn&rsquo;t an accident&mdash;it reflects a workplace people genuinely enjoy.
 
 <ul>
 <li>
 
 Generous PTO
 
 + vacation buy plan, sick time, and paid holidays
 </li>
 <li>
 
 401(k) -
 
 retirement with 3% employer match
 </li>
 <li>
 
 Life &amp; disability coverage
 
 (life, short-term disability, dental &amp; vision available)
 </li>
 <li>
 
 Clean, calm workplace
 
 &mdash; organized, respectful, and low-drama
 </li>
 </ul>
 
 
 Please note:
 
 Medical insurance is not provided. Pay is commensurate with experience.
 
 
 
 Ready to Apply?
 
 
 Submit your resume through Indeed. We review every application carefully.
 
 
 
 **Please, no phone calls.
 
 
 
 
 Location:
 
 Indianapolis, IN (local candidates only)&nbsp;
 
 **
 
 This is an on-site position only.
 
 
 
 
 Daily in-office attendance is required
 
 
 .
 
 
 Remote or hybrid arrangements are not available under any circumstances.
 
 
 
 Eligibility:
 
 U.S. Citizenship required
 
 
 Lawler Manufacturing Company, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
 
</div>

Bookkeeper/Administrative Assistant

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1096 bookkeeper receptionist jobs Near Me

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