administrative assistant

accounting associate

accounting coordinator

accounting specialist

administrative assistant - financial reportin Jobs in New York

bookkeeping assistant

Neuropsychological Services, P.C.

Part-time Assistant Bookkeeper for UES NeuropsychologistPT work, flexible hours, some remote, for neuropsychologist on Upper East Side. Requires excellent Excel, math, bookkeeping, computer, typing, and good concentration skills. The position will involve working on finances, Excel spreadsheets, receipts, data entry, and scanning. Must be proficient in Windows 10 system, Microsoft Office software, and Adobe Acrobat. My website is www.KathleenJantzen.com.A typing test is required for consideration (www.typingtest.com), must type 90 wpm. No resume will be reviewed unless the typing test is completed and sent at same time as the application.All PPE precautions taken at all times. Must have proof of prior COVID-19 vaccinations.Daytime hours preferred and some weekends are a possibility.Job Type: Part-timePay: From $18.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li></ul>Ability to Commute:<ul><li>New York, NY 10028 (Required)</li></ul>Work Location: Hybrid remote in New York, NY 10028

Assistant Bookkeeper

RDE Advisors

About the OpportunityRDE Advisors, Inc. is building a dedicated Property Management division and is seeking an experienced, self-directed Part-Time Property Manager / Bookkeeper (1099 independent contractor) to oversee operations and financials for a well-maintained mixed-use building in Chelsea. The building has 7 residential units (2 rent-stabilized) and 5 commercial tenants, supported by 3 long-tenured on-site staff&mdash;including a building engineer&mdash;each with 10+ years of service. The property is stable with minimal day-to-day issues; the workload is light and consistent. This role is as much about financial discipline and organization as it is about property operations. This is not a turnaround&mdash;it is a stewardship role designed for someone comfortable operating independently and taking ownership of decisions without constant oversight. As the portfolio grows through your own relationships and RDE&rsquo;s broader business development efforts over time, this role is designed to evolve into a full-time leadership position heading the division with your own team.Property Management Responsibilities<ul><li>Primary point of contact for all residential and commercial tenant communications, requests, and approvals</li><li>Monitor and respond to emails and calls daily (~1&ndash;2 hrs/day); manage larger projects (construction, capital improvements, compliance) as they arise</li><li>Weekly on-site inspections; coordinate and supervise on-site staff and commercial lobby attendant</li><li>Oversee compliance with NYC local laws&mdash;rent stabilization, LPC requirements, building code&mdash;coordinating with legal counsel and consultants as needed</li><li>Monitor DOB filings, violations, and regulatory matters proactively; stay current on evolving NYC regulations</li><li>Review COIs, vendor agreements, leases, and contracts with a critical eye&mdash;identifying risks, gaps, or inconsistencies before they become issues</li><li>Report to the building owner and RDE Advisors, Inc.; exercise sound judgment and escalate significant matters appropriately</li></ul>Bookkeeping &amp; Financial Responsibilities<ul><li>Own the financial organization and integrity of the building&mdash;maintain complete, highly organized records for all income and expenses in QuickBooks with precision and consistency</li><li>Take ownership of monthly reconciliation and financial accuracy; books must always be current, clean, and audit-ready</li><li>Prepare and generate financial reports for ownership and accountants; ensure all supporting documentation is properly tracked and accessible</li><li>Manage all interactions with the NYC Department of Finance, including property tax bills, notices, and deadlines&mdash;ensuring timely payments and avoiding penalties</li><li>Track and oversee all payables and receivables, including vendor payments, tenant billing, and operating expenses</li><li>Coordinate closely with third-party advisors (accountants, attorneys, tax consultants) to ensure alignment across all financial matters</li><li>Maintain a disciplined system for tracking deadlines, obligations, and filings&mdash;nothing should fall through the cracks</li></ul>QualificationsRequired:<ul><li>Proven NYC property management experience (mixed-use or multifamily) with strong bookkeeping skills</li><li>Proficiency with QuickBooks and property management software (bookkeeping, reconciliation, reporting)</li><li>Working knowledge of NYC rent-stabilization laws, local compliance requirements, and housing regulations</li><li>Comfortable with NYC Department of Finance and managing tax bill deadlines; able to review COIs, leases, and contracts critically</li><li>Exceptionally organized, responsive, and proactive&mdash;a self-starter who anticipates issues before they become problems</li><li>Extremely detail-oriented with strong follow-through&mdash;able to manage multiple moving pieces without letting anything slip</li><li>Available for weekly building visits and emergency response on short notice</li></ul>Strongly Preferred:<ul><li>Experience with LPC-designated / landmarked properties; familiarity with DOB filings and construction oversight</li><li>Prior experience supervising on-site building staff; entrepreneurial mindset with interest in growing a PM portfolio</li></ul>Engagement Details<ul><li>Structure: Independent contractor (1099)</li><li>Daily Commitment: ~1&ndash;2 hours/day typical; heavier during occasional projects</li><li>On-Site: Weekly inspection + emergency availability; building in Chelsea, Manhattan</li><li>Compensation: Monthly retainer commensurate with experience and level of responsibility, with additional compensation as the portfolio grows</li><li>Growth Path: Evolve into full-time division leader as portfolio expands&mdash;multiple buildings, your own team</li></ul>Pay: $1,500.00 - $2,000.00 per monthWork Location: Hybrid remote in New York, NY

Part-Time Property Manager / Bookkeeper

Advice Personnel

<div>
 
 
 Part-time Bookkeeper/Accountant | HNW Family Office | Fully Remote!
 
 
 
 
 
 
 An Ultra High Net Worth Family Office is seeking a part-time Bookkeeper/Accountant to join its lean team. This SFO has been established to manage generational wealth across a myriad of investments. The ideal candidate is resourceful, detail-oriented, and comfortable working in a confidential environment that supports UHNW individuals. This is a small, collaborative group with a great culture, and you&rsquo;ll work hand in hand with the Controller.
 
 
 
 
 
 Working hours are flexible, as this does not have to be a traditional 9-5 role; however, the company is targeting roughly 25 p/week to start with potential for additional hours as needed.
 
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Review, organize, and process invoices and approved purchase requests with proper coding and documentation; prepare weekly payables summaries and track outstanding obligations.
 </li>
 <li>
 Perform monthly bank and credit card reconciliations and support quarterly intercompany reconciliations.
 </li>
 <li>
 Record transactions accurately in the general ledger and maintain account balances.
 </li>
 <li>
 Maintain organized digital financial records, ensuring documentation is complete and accessible.
 </li>
 <li>
 Oversee financial and compliance records for vehicles and artwork.
 </li>
 <li>
 Manage vendor relationships, monitor invoices and contracts, maintain payment histories, and support 1099 preparation.
 </li>
 <li>
 Contribute to ad hoc accounting projects, system improvements, and operational support as needed.
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 3+ years of experience in bookkeeping or accounting.
 </li>
 <li>
 Strong background in accounts payable and account reconciliations.
 </li>
 <li>
 Comfortable working in QuickBooks, Bill.com and Excel, with the ability to quickly adapt to new tools.
 </li>
 <li>
 Detail-oriented and organized, with the ability to manage multiple priorities in a dynamic environment.
 </li>
 <li>
 Proactive team player who takes ownership and operates with a flexible, hands-on approach.
 </li>
 <li>
 Maintains a high degree of discretion, professionalism, and integrity.
 </li>
 </ul>
 
 
 
 
 
 Salary:
 
 $40K - $45K annualized
 
 
 
 
 
 The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
 
 
 
 
 
 
 Please send your resume for immediate consideration to: mangeloni@adviceny.com.
 
 
 
 
 
 
 If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
 
 
 
 
 
 
 
 Advice Personnel
 
 
 
 
 
 
 *Celebrating 40 years as New York&rsquo;s trusted boutique executive recruiting &amp; staffing firm*
 
 
 
</div>

Part-time Bookkeeper/Accountant | HNW Family Office | Fully Remote!

Time Equities Inc

<div>ADMINISTRATIVE ASSISTANT - FINANCIAL REPORTING
Time Equities, Inc. (&ldquo;TEI&rdquo;), a full-service real estate company, is seeking an administrative assistant who will be responsible for supporting the CFO and Director of the Equity Department. This role involves assisting in managing a large roster of current investors, handling a multitude of transactions, preparing communications, uploading K-1 and Investor Statements, and collaborating with internal teams to enhance operational processes.
RESPONSIBILITIES
Job responsibilities include, but are not limited to:<div><ul><li>
Coordinate team communications and calendars, respond to calls/emails, and interface with clients</li><li>
Prepare invoices, memos, and reports</li><li>
Maintain organized filing systems (electronic &amp; hardcopy), databases and retrieve information</li><li>
Schedule meetings, calls, and webinars</li><li>
Provide general administrative support to the IR, Audit, and Finance executives</li><li>
Uphold a strict level of confidentiality</li><li>
Develop and sustain a level of professionalism among staff and clientele</li><li>
Maintenance and Management of the App Folio Investor Portal</li><li>
Assist various departments with onboarding of investors, new and sold properties, and other transactions</li></ul></div>
 REQUIREMENTS<div><ul><li>
2+ years of professional experience in finance, private wealth advisory, or related real estate/investment fields</li><li>
Proficiency with App Folio, Microsoft Excel, and PowerPoint</li><li>
Requirement to work in the office</li><li>
Professional written/verbal interpersonal communication skills with a client-service mindset</li><li>
High level of organization, accuracy, and attention to detail</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Strong initiative and ability to work both independently and as part of a team</li><li>
Ability to manage multiple deadlines and adapt to changing priorities</li><li>
Interest in real estate, investing, private markets, and in developing skills across investor relations, capital administration, and operational systems</li><li>
Bachelor's degree</li></ul></div> 
BENEFITS AND PERKS:<div><ul><li>
Broad competitive compensation and benefits package, including Medical, Dental, Vision, Life, and Disability insurance</li><li>
401(k) Retirement Plan with company-matched contributions</li><li>
Eligible to elect other voluntary benefits, including FSA, and additional life insurance coverages</li><li>
Up to $3,500/year in tuition reimbursement</li><li>
Tax-free benefits for mass transit or parking expenses</li><li>
Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care services, and more</li><li>
Opportunity to enroll in an internal mentorship program</li><li>
Opportunity to serve on various internal committees, such as the Change Committee and Wellness Committee</li><li>
Health and wellness opportunities, including discounted gym membership options with NYSC and Class Pass</li><li>
Paid time off, including vacation, sick, and personal days</li></ul></div> 
Time Equities, Inc. does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment decisions are based on qualifications, merit, and business needs.
For more information, please visit our website at https://timeequities.com/ 
 Salary - 75-85K</div>

Administrative Assistant - Financial Reportin

Integrated Systems, New York

<div>
 
 
 Brief Description: An established 42-year-old IT/Telecommunications Integrator in the Upstate New York Area is looking for a unique individual to become a key player in our Victor Office Operations. We are looking for highly motivated individuals that are eager to learn and apply proven company processes for successful customer service and business management functions in the exciting field of Data communications, Data Center Operations and Security.
 
 
 
 
 &nbsp;
 
 
 
 As the Office Operations Assistant, you will be engaged in accurate management of billing and service order tracking systems. You will also provide support for the following:
 
 
 &nbsp;
 
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Partial List of Candidate&rsquo;s Experience:
 
 
 
 
 &nbsp;
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Maintenance of the Solution Delivery System to yield accurate and &ldquo;up to date&rdquo; data for order processing, billing, purchasing, sales and marketing related support.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Data Entry for these systems is shared by multiple people
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Oversee the Accurate management of the company PURCHASING functions
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Oversee &amp; Support for JOB COST accounting/reporting functions and processes
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Identify, research and resolve customer issues using computer data, company personnel and resources
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Share and support in efficient and expedient follow up of customer inquiries not immediately resolved
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Research billing issues
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Recognize, document and alert supervisor of trends in customer calls and service issues
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Recommend process improvements
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support for Marketing and Sales Staff
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Possible assistance with seminars, user days, exhibitions, etc
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Serve as point person for maintenance scheduling, mailing, supplies, bills etc.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage General Ledger and Bank Statement reconciliations
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage relationships with vendors
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Company Culture Ambassador
 
 
 
 o&nbsp;&nbsp;&nbsp;Create, Schedule &amp; Oversee Team Building Events
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provide General Support to visitors
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage CUSTOMER SERVICE Systems through telephone interaction and CRM management and updating
 
 <ul>
 <li>
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Other Duties not assigned that contribute to TEAM accomplishment of Company Goals
 
 </li>
 </ul>
</div>

Office Operations Assistant - Bookkeeping

Glocap Search

<div>
 
 Our client, a Financial Services Firm is seeking a Personal Assistant to work out of the Midtown office four days a week, with the option to work remotely on Fridays. This individual will be supporting senior executives as needed. This role requires exceptional multitasking abilities, discretion, and the ability to anticipate needs in a fast-paced environment.
 
 
 
 
 
 
 
 
 
 Job Details:
 
 
 
 Company: Financial Services Firm
 
 
 Position: Personal Assistant
 
 
 Location: Midtown &ndash; four days in the office and one day (Friday) WFH
 
 
 Hours: 8:00 AM &ndash; 5:30 PM, with flexibility and availability to support outside of these hours as needed
 
 
 Salary:$120k-$145k base depending on experience plus bonus eligible and full benefits!
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 &bull; Manage complex calendars of meetings, appointments, and events
 
 
 &bull; Handle schedule conflicts and last-minute changes
 
 
 &bull; Manage emails, phone calls, and correspondence
 
 
 &bull; Arrange personal travel, accommodations, and itineraries
 
 
 &bull; Organize events, meetings, and social engagements
 
 
 &bull; Run personal errands (shopping, reservations, etc.)
 
 
 &bull; Maintain files, records, and important documents
 
 
 &bull; Assist with project coordination or basic bookkeeping
 
 
 &bull; Support ad hoc projects as needed
 
 
 
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; Bachelor&rsquo;s degree highly preferred
 
 
 &bull; 5&ndash;8 years of relevant experience required
 
 
 &bull; Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
 
 
 &bull; Strong attention to detail, organization, and problem-solving skills
 
 
 &bull; Ability to communicate effectively and professionally, both written and verbal
 
 
 &bull; Flexibility in hours based on business needs, projects, and meetings
 
 
 &bull; Ability to work independently and as part of a team, while interacting with all levels of management
 
 
 &bull; Excellent time management skills with the ability to anticipate needs
 
 
 &bull; Ability to exercise discretion, confidentiality, and sound judgment in all matters
 
</div>

Personal Assistant

Ash Staging

<div>
 
 
 Overview:
 
 
 
 We are seeking a dynamic and organized Receptionist/Office Assistant to join our team. The ideal candidate will have a strong background in office management and administrative duties. This position offers the opportunity to work in a fast-paced environment where attention to detail and excellent communication skills are essential.
 
 
 
 
 
 
 Schedule: M-F, 9am-2pm
 
 
 
 
 
 
 Responsibilities include (but are not limited to):
 
 
 <ul>
 <li>
 Manage the reception desk &ndash; greet clients and vendors, answer phones, buzz in visitors
 </li>
 <li>
 Greet and assist guests and clients, and direct them upon arrival
 </li>
 <li>
 Anticipate guests needs in order to accommodate them and provide an exceptional guest experience
 </li>
 <li>
 Send, receive, sort and distribute mail/packages to employees daily, including scanning to off-site teams.
 </li>
 <li>
 ASH Annual Schedule Management: Partner/Exec Meetings - calendar invites sent to necessary people, Team Events, Company wide meetings.
 </li>
 <li>
 Assist the bookkeeping team with ad-hoc administrative and bookkeeping tasks as needed.
 </li>
 <li>
 Organize office activities, meals, entertainment, and team-building events.
 </li>
 <li>
 Oversee general office operations and facilities management to ensure a safe and efficient work environment.
 </li>
 <li>
 Oversee calendars and schedules for common areas (Conference rooms etc.)
 </li>
 <li>
 Maintain inventory of supplies and place orders (Office, Kitchen)
 </li>
 <li>
 Communicate with vendors and building management for various office needs.
 </li>
 <li>
 Prepare keys and access fobs for new employees
 </li>
 <li>
 Assist with ad-hoc projects such as setting up and implementing office procedures
 </li>
 </ul>
 
 
 
 
 Position Requirements:
 
 
 <ul>
 <li>
 Willingness to be in office 5 days a week
 </li>
 <li>
 Previous hospitality, customer service, or office experience preferred
 </li>
 <li>
 Exceptional communication skills and a service-oriented attitude
 </li>
 <li>
 Strong organization and time management skills
 </li>
 <li>
 Collaborative, team-player mentality
 </li>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree (preferred)
 </li>
 <li>
 Proficiency in Google Workspace
 </li>
 </ul>
 
 
 
 
 Attributes
 
 
 <ul>
 <li>
 Detail-oriented &ndash; you like keeping track of lots of details at once and are the type of person who notices when one small thing is missing
 </li>
 <li>
 Organized &ndash; you are naturally organized in your professional and personal life. You take pleasure in creating organization solutions that make you more efficient and/or effective
 </li>
 <li>
 Natural communicator &ndash; you are the type of person who almost automatically keeps the people you work with in the loop.
 </li>
 <li>
 Thorough &ndash; you enjoy digging deep into projects and reviewing all the details and numbers
 </li>
 <li>
 Problem solver &ndash; you think fast, are adaptable and are bent toward solving problems as they arise
 </li>
 <li>
 Flexible &ndash; you are comfortable with working in ambiguity and in a role that has the potential to change and evolve over time
 </li>
 </ul>
 
 
</div>

Receptionist

Explore 392+ Bookkeeping assistant in New York this May. Find roles across top companies and apply now to boost your career.