bookkeeping assistant

Ohmium

<p>We are seeking a detail-oriented and organized <strong>Remote Bookkeeper / Accounting Assistant</strong> to support our finance team. This role is responsible for maintaining accurate financial records, assisting with accounts payable and receivable, and ensuring compliance with company policies and accounting standards—all within a remote work environment.</p><p><strong>Responsibilities</strong></p><ul><li>Maintain and update financial records, ledgers, and journals</li><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile bank statements and company accounts</li><li>Assist with invoicing, billing, and expense tracking</li><li>Prepare financial reports and summaries as requested</li><li>Support month-end and year-end closing processes</li><li>Ensure accuracy and compliance with financial regulations and company procedures</li><li>Communicate with vendors and internal departments regarding financial matters</li></ul><p><strong>Required Skills and Qualifications</strong></p><ul><li>Strong understanding of basic accounting principles</li><li>Proficiency in accounting software (e.g., QuickBooks, Xero, or similar platforms)</li><li>Excellent attention to detail and accuracy</li><li>Strong organizational and time-management skills</li><li>Ability to handle confidential financial information responsibly</li><li>Proficiency in Microsoft Excel and other Microsoft Office applications</li><li>Ability to work independently in a remote setting</li><li>Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred</li><li>Prior bookkeeping or accounting experience is an advantage</li></ul>

Remote Bookkeeper / Accounting Assistant FT-PT

Confidential

<p>We're looking for a virtual assistant to handle the day-to-day administrative work that keeps our small business running smoothly. You'll manage schedules, handle email, coordinate with clients and vendors, process invoices, and organize information across multiple projects. This is a remote position where you'll work independently but stay connected with our team through regular check-ins and shared systems.</p><h3><strong>Responsibilities</strong></h3><ul><li>Manage calendars for multiple team members, scheduling meetings, sending reminders, and handling booking requests from clients</li><li>Monitor and organize email inboxes, flag urgent messages, draft responses, and ensure nothing falls through the cracks</li><li>Process invoices, track expenses, and maintain financial records in our accounting system</li><li>Coordinate with vendors and service providers—get quotes, schedule appointments, follow up on deliverables</li><li>Create and maintain spreadsheets for project tracking, client lists, inventory, or other operational data</li><li>Prepare documents, presentations, and reports by gathering information from team members and organizing it clearly</li><li>Handle customer inquiries via email or phone, answer basic questions, and direct complex issues to the right person</li><li>Research vendors, pricing, and solutions for business needs and present findings to leadership</li><li>Maintain organized digital filing systems and ensure documents are easy for the team to find</li><li>Assist with social media posting, basic content updates to the website, or other communication tasks as needed</li></ul><h3><strong>Requirements</strong></h3><ul><li>2+ years of experience in an administrative, office support, or virtual assistant role</li><li>Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Gmail)</li><li>Comfortable learning and using business software like Slack, Asana, Monday.com, or similar project management tools</li><li>Strong written and verbal communication skills—you explain things clearly and catch errors before they happen</li><li>Ability to organize multiple tasks and deadlines without constant direction</li><li>Reliable internet connection and a quiet, professional workspace for calls and meetings</li><li>Comfortable working independently in a remote environment with minimal supervision</li><li>High school diploma or equivalent; some college or business administration certification is a plus</li></ul><h3><strong>Nice to Have</strong></h3><ul><li>Experience with bookkeeping, accounting software (QuickBooks, FreshBooks), or financial processes</li><li>Familiarity with CRM systems like HubSpot or Salesforce</li><li>Experience managing social media accounts or basic graphic design tools like Canva</li><li>Bilingual capability (Spanish, Mandarin, or other languages useful for our client base)</li></ul><h3><strong>Benefits</strong></h3><ul><li>Fully remote position with flexible work-from-home setup</li><li>Health insurance (medical, dental, vision) with company contribution after 90 days</li><li>Paid time off: 15 days per year plus company holidays</li><li>Professional development budget ($500 annually) for courses, certifications, or training</li><li>Opportunities to grow into specialized roles (bookkeeping, HR support, project coordination) as the business scales</li><li>Collaborative team culture with regular video check-ins and clear communication</li><li>Equipment stipend ($300-500) to set up your home office</li></ul>

Virtual Assistant

Vst Bio Corporation

<h2><strong>Job Summary</strong></h2><p> </p><p>We are seeking a highly organized and proactive Virtual Personal Assistant to provide remote administrative and personal support. The ideal candidate is detail-oriented, has excellent communication skills, and can manage multiple tasks while maintaining confidentiality and professionalism.</p><p> </p><h2><strong>Key Responsibilities</strong></h2><ul><li>Manage calendars, appointments, and scheduling.</li><li>Handle email correspondence and organize inboxes.</li><li>Make travel arrangements, including flights, hotels, and itineraries.</li><li>Prepare reports, presentations, and documents.</li><li>Conduct online research and compile information.</li><li>Manage data entry and maintain digital files.</li><li>Coordinate meetings and take meeting notes when required.</li><li>Assist with project management and task tracking.</li><li>Handle customer inquiries and provide administrative support.</li><li>Perform personal errands remotely, such as online purchases or appointment bookings.</li><li> </li></ul><h2><strong>Qualifications</strong></h2><ul><li>High school diploma or equivalent (Associate's or Bachelor's degree preferred).</li><li>Previous experience as a Virtual Assistant, Personal Assistant, or Administrative Assistant.</li><li>Proficiency in Microsoft Office Suite and Google Workspace.</li><li>Experience with communication and project management tools (Zoom, Slack, Trello, Asana, or similar).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Ability to work independently with minimal supervision.</li><li>High level of discretion and confidentiality.</li><li> </li></ul><h2><strong>Required Skills</strong></h2><ul><li>Multitasking and prioritization</li><li>Attention to detail</li><li>Problem-solving</li><li>Customer service</li><li>Calendar and email management</li><li>Data management</li><li>Professional communication</li><li>Tech-savvy with cloud-based applications</li><li> </li></ul><h2><strong>Preferred Qualifications</strong></h2><ul><li>Experience with CRM software.</li><li>Basic bookkeeping knowledge.</li><li>Social media management experience.</li><li>Familiarity with AI productivity tools is a plus.</li><li> </li></ul><h2><strong>Work Environment</strong></h2><ul><li>Remote work from home.</li><li>Flexible schedule depending on client needs.</li><li>Reliable high-speed internet connection required.</li></ul>

Virtual Personal Assistant Position

Aiden Auto

<p><strong>Job Summary:</strong></p><p><br />We are seeking a highly organized, proactive, and detail-oriented Executive Virtual Assistant to provide comprehensive administrative support to executive leadership. The ideal candidate is an excellent communicator with strong time management skills, the ability to handle confidential information, and experience managing multiple priorities in a fast-paced environment.</p><p> </p><h3>Key Responsibilities</h3><p> </p><ul><li>Manage executive calendars, schedule meetings, and coordinate appointments.</li><li>Screen and respond to emails, phone calls, and other communications.</li><li>Arrange domestic and international travel, including flights, accommodations, and itineraries.</li><li>Prepare reports, presentations, meeting agendas, and minutes.</li><li>Coordinate projects and follow up on action items.</li><li>Conduct online research and compile information as requested.</li><li>Organize digital files and maintain accurate records.</li><li>Assist with expense reporting, invoicing, and basic bookkeeping tasks.</li><li>Liaise with clients, vendors, and internal stakeholders professionally.</li><li>Handle confidential information with discretion and maintain executive confidentiality.</li><li>Support special projects and perform other administrative duties as assigned.</li><li> </li></ul><h3>Required Qualifications</h3><p> </p><ul><li>High school diploma required; associate's or bachelor's degree preferred.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>High level of professionalism and attention to detail.</li><li>Ability to work independently with minimal supervision.</li><li>Strong problem-solving and decision-making skills.</li><li> </li></ul><h3>Technical Skills</h3><p> </p><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Experience with Google Workspace (Docs, Sheets, Gmail, Calendar).</li><li>Familiarity with Zoom, Microsoft Teams, Slack, and project management tools such as Asana, Trello, or Monday.com.</li><li>Knowledge of scheduling software, CRM systems, and cloud storage platforms is an advantage.</li><li> </li></ul><h3>Preferred Skills</h3><p> </p><ul><li>Project coordination experience.</li><li>Basic bookkeeping or accounting knowledge.</li><li>Social media management experience.</li><li>Event planning and coordination.</li><li>Ability to prioritize tasks in a fast-paced environment.</li><li> </li></ul><h3>Work Environment</h3><p> </p><ul><li>Remote or hybrid work arrangement.</li><li>Flexible schedule depending on executive needs.</li><li>Occasional availability outside regular business hours may be required.</li></ul>

Executive Virtual Assistant

rkelley@northeasternairquality.com

<p><strong>Job Title:</strong> <strong>Bookkeeper</strong><br /><strong>Company:</strong> <strong>Northeastern Air Quality</strong><br /><strong>Location:</strong> <strong>Remote (United States - based in Alabama or New York)</strong><br /><strong>Employment Type:</strong> <strong>Full-Time</strong><br /><strong>Salary:</strong> <strong>$50 - $60 USD per hour</strong><br /><br /><strong>Job Overview</strong><br />Northeastern Air Quality is a leading environmental consultancy dedicated to improving air quality for residential and commercial clients. We are seeking a meticulous and experienced Bookkeeper to join our remote team. The ideal candidate will be responsible for maintaining our financial records with exceptional accuracy and integrity. This role is crucial to supporting the financial health of our organisation, enabling us to continue our mission of promoting healthier air standards through expert testing, assessment, and environmental solutions.<br /><br /><strong>Key Responsibilities</strong><br />* Manage all aspects of the company's day-to-day financial records, including accounts payable and receivable.<br />* Process supplier invoices, client payments, and staff expense claims in a timely manner.<br />* Perform regular bank and credit card reconciliations to ensure all accounts are balanced.<br />* Prepare and maintain key financial reports, such as balance sheets, profit and loss statements, and cash flow forecasts.<br />* Assist in the preparation of budgets and financial audits.<br />* Ensure compliance with all relevant financial regulations and reporting requirements.<br />* Maintain an organised and accessible system of financial documentation.<br />* Liaise with our external accountants to support year-end reporting and tax preparation.<br /><br /><strong>Required Qualifications and Skills</strong><br />* Proven professional experience as a Bookkeeper or in a comparable accounting role.<br />* A strong understanding of bookkeeping principles and best accounting practices.<br />* Proficiency in accounting software (e.g., QuickBooks, Xero).<br />* Excellent numerical skills and an exceptional eye for detail.<br />* High proficiency in Microsoft Office, particularly Excel.<br />* Strong organisational and time-management skills, with the ability to manage multiple priorities effectively.<br />* Excellent written and verbal communication skills.<br />* The ability to work independently and handle confidential information with discretion.<br />* A relevant qualification in accounting or bookkeeping is highly desirable.<br /><br /><strong>Benefits</strong><br />* A competitive hourly wage.<br />* A flexible, fully remote working environment.<br />* The opportunity to contribute to a company with a positive environmental mission.<br />* Opportunities for continued professional development.</p>

Bookkeeper

<p>We are seeking a detail-oriented and organized Remote Accounting Support Specialist to assist with daily accounting operations and financial recordkeeping. In this work-from-home role, you will support the accounting team by processing financial transactions, maintaining accurate records, reconciling accounts, and preparing reports. The ideal candidate has strong numerical skills, excellent attention to detail, and the ability to maintain confidentiality while working independently in a remote environment.</p><h3><strong>Responsibilities</strong></h3><ul><li>Process accounts payable and accounts receivable transactions.</li><li>Record and maintain accurate financial data in accounting systems.</li><li>Reconcile bank statements, credit card transactions, and general ledger accounts.</li><li>Prepare invoices, expense reports, and payment documentation.</li><li>Assist with month-end and year-end closing activities.</li><li>Verify financial records for accuracy and resolve discrepancies.</li><li>Maintain organized electronic financial files and documentation.</li><li>Generate financial reports and spreadsheets for management.</li><li>Respond to internal accounting inquiries and provide administrative support.</li><li>Ensure compliance with company policies, accounting standards, and data security procedures.</li></ul><h3><strong>Qualifications</strong></h3><ul><li>High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.</li><li>Previous experience in accounting, bookkeeping, finance, or administrative support is preferred.</li><li>Basic understanding of accounting principles and financial reporting.</li><li>Proficiency in Microsoft Excel, Word, and Outlook.</li><li>Experience with accounting software such as QuickBooks, Xero, NetSuite, or Sage is a plus.</li><li>Strong analytical, organizational, and problem-solving skills.</li><li>Excellent attention to detail and accuracy.</li><li>Ability to work independently and manage multiple priorities.</li><li>Reliable high-speed internet connection and a dedicated home workspace.</li></ul><h3><strong>Work Schedule</strong></h3><ul><li>Full-Time or Part-Time</li><li>Flexible scheduling may be available depending on business needs.</li></ul><h3><strong>Benefits</strong></h3><ul><li>Competitive hourly pay or salary.</li><li>Fully remote work-from-home opportunity.</li><li>Flexible work schedule.</li><li>Paid training and onboarding.</li><li>Paid time off and company holidays (eligible employees).</li><li>Health, dental, and vision insurance (full-time employees).</li><li>Retirement savings plan.</li><li>Professional development and continuing education opportunities.</li><li>Career growth and advancement potential.</li></ul>

Remote Accounting Support Specialist Full-Time / Part-Time

abiteccorporation

<p><strong>Job Overview</strong><br /><br />Abitec Corporation is seeking an experienced and detail-oriented <strong>Accounting Manager</strong> to join our team. This is a <strong>full-time</strong> position based in our <strong>New Johnsonville, Tennessee, United States</strong> office. The successful candidate will be responsible for overseeing the accounting department's daily operations, ensuring the integrity of all financial data, and contributing to the financial health and strategy of our organisation. We are looking for a proactive professional who can manage accounting functions and lead a team to success. This role offers a competitive salary of <strong>$500 - $1,000 USD per week</strong>.<br /><br /><strong>Responsibilities</strong><br /><br />* Manage and oversee the daily operations of the accounting department, including month-end and year-end processes, accounts payable/receivable, cash receipts, and general ledger.<br />* Monitor and analyse accounting data to produce accurate and timely financial reports and statements.<br />* Establish and enforce proper accounting methods, policies, and principles in line with US GAAP.<br />* Coordinate and complete annual audits and liaise with external auditors.<br />* Develop and implement new systems and procedures to enhance the efficiency of the department and initiate corrective actions where necessary.<br />* Supervise and mentor accounting staff, assigning tasks and projects to ensure compliance and accuracy.<br />* Establish and maintain fiscal files and records to document all transactions and ensure data integrity.<br />* Support the senior leadership team with budget forecasting and financial planning.<br /><br /><strong>Qualifications</strong><br /><br />* Proven working experience as an Accounting Manager, Accounting Supervisor, or Finance Manager.<br />* A Bachelor's degree in Accounting, Finance, or a related field is required.<br />* Strong knowledge of bookkeeping and accounting principles, practices, standards, laws, and regulations.<br />* Advanced computer skills, particularly with MS Office, accounting software, and databases.<br />* High attention to detail, accuracy, and the ability to work to strict deadlines.<br />* Excellent leadership and team management skills.<br />* Professional certification such as CPA or CMA is highly desirable.<br /><br /><strong>Benefits</strong><br /><br />* A competitive salary and benefits package.<br />* Comprehensive health and wellness programmes.<br />* Generous paid time off and holiday allowance.<br />* Opportunities for continuous professional development and career progression.<br />* A supportive and collaborative work environment.</p>

Accounting Manager

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