bookkeeping assistant

Pavago

Job Title: Bookkeeping Assistant
 Position Type: Full-Time, Remote
 Working Hours: U.S. client business hours (with flexibility for month-end close and reporting deadlines)
 
About the Role: 
Our client is seeking a Bookkeeping Assistant to provide day-to-day financial support, ensuring records are accurate, reconciliations are timely, and reporting is organized. This role bridges administrative efficiency and financial accuracy, supporting accountants, controllers, and business owners with bookkeeping, data entry, invoice processing, and reporting.
 
Responsibilities:Bookkeeping & Data Entry: 
<ul>
<li>Record daily transactions in accounting systems (QuickBooks Online/Desktop, Xero, NetSuite).</li>
<li>Enter invoices, bills, and receipts accurately.</li>
<li>Maintain expense logs and categorize transactions properly.</li>
</ul>
Accounts Payable (AP) Support: 
<ul>
<li>Process vendor invoices and employee reimbursements.</li>
<li>Track due dates, prepare payment runs, and flag overdue invoices.</li>
<li>Reconcile vendor accounts to ensure balances are accurate.</li>
</ul>
Accounts Receivable (AR) Support: 
<ul>
<li>Generate and send customer invoices.</li>
<li>Log payments (ACH, wire, check, credit card) and follow up on overdue balances.</li>
<li>Maintain AR aging reports.</li>
</ul>
Bank & Credit Card Reconciliations: 
<ul>
<li>Reconcile daily/weekly transactions against bank statements.</li>
<li>Flag discrepancies and resolve with accounting team.</li>
</ul>
Reporting & Analysis: 
<ul>
<li>Prepare weekly cash flow summaries, AP/AR reports, and expense trackers.</li>
<li>Support month-end close by compiling PBC (Prepared by Client) schedules.</li>
<li>Update dashboards in Excel/Google Sheets for leadership visibility.</li>
</ul>
Compliance & File Management: 
<ul>
<li>Ensure receipts, invoices, and vendor documents are stored and audit-ready.</li>
<li>Maintain confidentiality of financial records and sensitive data.</li>
</ul>
Collaboration: 
<ul>
<li>Partner with accountants, controllers, and finance teams to ensure data accuracy.</li>
<li>Support ad hoc projects such as budget tracking or audit prep.</li>
</ul>
What Makes You a Perfect Fit: 
<ul>
<li>Detail-oriented, accurate, and thorough.</li>
<li>Organized multitasker who thrives in high-volume environments.</li>
<li>Discreet and professional with sensitive financial information.</li>
<li>Eager to learn and adaptable to different client industries.</li>
</ul>
Required Experience & Skills (Minimum): 
<ul>
<li>1–2 years in bookkeeping, finance admin, or accounts support.</li>
<li>Proficiency with accounting software (QuickBooks, Xero, NetSuite).</li>
<li>Intermediate Excel/Google Sheets skills (formulas, reconciliations, pivot tables).</li>
<li>Familiarity with AP/AR processes.</li>
</ul>
Ideal Experience & Skills: 
<ul>
<li>Experience supporting accountants during monthly/quarterly close.</li>
<li>Exposure to multi-entity or multi-currency bookkeeping.</li>
<li>Industry experience in SaaS, real estate, healthcare, or services.</li>
<li>Familiarity with automation tools (Bill.com, Expensify, Tipalti).</li>
</ul>
What Does a Typical Day Look Like?
 A Bookkeeping Assistant's day revolves around keeping financial records accurate and reports up to date. You will:
 <ul>
<li>Post daily transactions in QuickBooks or Xero, ensuring categories are correct.</li>
<li>Reconcile bank and credit card feeds, flagging discrepancies for review.</li>
<li>Process vendor invoices and prepare payment batches for approval.</li>
<li>Generate invoices, apply payments, and update AR aging.</li>
<li>Prepare reports such as weekly cash flow summaries or AP/AR snapshots.</li>
<li>Update shared files and dashboards so accountants and managers always have real-time visibility.</li>
</ul>
In essence: you ensure finance teams have clean, reliable data to make timely decisions and close the books accurately.
 
Key Metrics for Success (KPIs): 
<ul>
<li>Transaction entry accuracy ≥ 99%.</li>
<li>Timeliness of reconciliations (same-day or weekly depending on SLA).</li>
<li>On-time preparation of weekly/monthly financial reports.</li>
<li>Zero compliance issues in audit checks.</li>
<li>Positive feedback from accountants/managers on support reliability.</li>
</ul>
Interview Process: 
<ul>
<li>Initial Phone Screen</li>
<li>Video Interview with Pavago Recruiter</li>
<li>Practical Task (e.g., reconcile a sample bank statement in Excel/QuickBooks)</li>
<li>Client Interview with Finance/Accounting Team</li>
<li>Offer & Background Verification</li>
</ul>

Bookkeeping Assistant

Chinese Language Institute Middle East

Job Description:We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant with Accounting Experience to support our daily business operations. The ideal candidate will perform a combination of administrative and basic accounting duties, ensuring smooth office management and accurate financial documentation. This position requires professionalism, integrity, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Perform general administrative tasks including correspondence, scheduling, filing, and documentation.</li><li>Prepare and maintain invoices, receipts, and payment records.</li><li>Assist in bookkeeping, data entry, and account reconciliations.</li><li>Manage petty cash and prepare expense reports.</li><li>Support the finance team with purchase orders, quotations, and vendor payments.</li><li>Monitor and maintain office inventory and procurement records.</li><li>Coordinate between departments to ensure efficient workflow.</li><li>Communicate professionally with clients, vendors, and internal staff.</li><li>Maintain confidentiality and ensure compliance with company policies.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.</li><li>3&ndash;4 years of experience in administrative and accounting roles.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook) and accounting software such as QuickBooks, Tally, or Zoho Books.</li><li>Strong understanding of bookkeeping and financial documentation principles.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>High attention to detail, accuracy, and confidentiality.</li><li>Fluency in English is required; Arabic language skills are an advantage.</li><li>Ability to work independently and manage multiple priorities effectively.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Administrative Assistant with Accounting: 3 years (Required)</li></ul>

Administrative Assistant with Accounting Experience

Qoyod

<div>Position Overview 
 
The Bookkeeping Accountant is responsible for accurate and timely recording of all client financial transactions. This role ensures that invoices, receipts, bank statements, and other financial documents are correctly entered into the accounting system to support high-quality financial reporting. 
 
Key Responsibilities:<div> 
<ul><li>Enter daily financial transactions into the accounting software (sales, purchases, receipts, payments).</li></ul></div><div> 
<ul><li>Maintain up-to-date records of accounts payable and receivable.</li></ul></div><div> 
<ul><li>Perform routine bank reconciliations and flag discrepancies for senior review.</li></ul></div><div> 
<ul><li>Assist in preparing monthly and quarterly reports for client review.</li></ul></div><div> 
<ul><li>Ensure supporting documents are properly filed and accessible.</li></ul></div><div> 
<ul><li>Communicate with clients when needed to clarify missing or unclear data.</li></ul></div><div> 
<ul><li>Follow standardized bookkeeping processes and company policies to ensure consistency.</li></ul></div> 
Qualifications &amp; Skills:<div> 
<ul><li>Education: Diploma or Bachelor&rsquo;s degree in Accounting, Finance, or a related field.</li></ul></div><div> 
<ul><li>Experience: 1&ndash;3 years in accounting, bookkeeping, or data entry (fresh graduates with internship experience may be considered).</li></ul></div><div> 
<ul><li>Basic understanding of accounting principles and VAT/Zakat requirements.</li></ul></div><div> 
<ul><li>Proficiency in Microsoft Excel and cloud accounting software (training will be provided).</li></ul></div><div> 
<ul><li>High attention to detail, accuracy, and organizational skills.</li></ul></div><div> 
<ul><li>Good communication skills in Arabic and English.</li></ul></div></div>

Bookkeeping Accountant

INDIVIDUALWORK

Job Title:Accounting &amp; Bookkeeping ExecutiveCompany Name:Accounting Outsource Hub LLPLocation:Rajpura (Work from Office)Job Type:Full-Time | Evening Shift (2:00 PM &ndash; 11:00 PM)Experience Required:Minimum 2 Years (Freshers strictly do not apply)Salary Range:&#8377;20,000 &ndash; &#8377;25,000 per month (based on experience and skillset) Overtime (OT) PaidAbout the Company:Accounting Outsource Hub LLP is a professional accounting and bookkeeping outsourcing company that serves clients across the USA, UK, Australia, and Canada. We specialize in providing high-quality outsourced accounting, bookkeeping, payroll, and tax preparation services to international CPA firms and businesses.At Accounting Outsource Hub, we value accuracy, dedication, and continuous learning. Our team works with the latest accounting tools and cloud-based software like QuickBooks, Xero, and Tally, delivering exceptional results for global clients.Position Overview:We are seeking a motivated and detail-oriented International Accounts Executive to join our growing international accounting team. The candidate will be responsible for managing bookkeeping and accounting operations for overseas clients, preparing financial statements, reconciling accounts, and ensuring accurate financial reporting according to international accounting standards.This role is ideal for individuals who are confident in their accounting knowledge, have prior experience with international bookkeeping, and can handle client communication in a professional and efficient manner.Key Responsibilities:<ul><li>Manage day-to-day accounting and bookkeeping activities for international clients.</li><li>Prepare and maintain financial statements, balance sheets, and P&amp;L reports.</li><li>Perform bank reconciliations, journal entries, and general ledger maintenance.</li><li>Handle accounts payable and receivable, ensuring accurate tracking of invoices and payments.</li><li>Support monthly, quarterly, and annual closing and assist in audit preparation.</li><li>Work efficiently on QuickBooks, Xero, or Tally, depending on client requirements.</li><li>Communicate directly with overseas clients through email and virtual meetings.</li><li>Ensure timely, accurate, and compliant financial reporting.</li><li>Collaborate with senior accountants and team leaders on ongoing projects.</li></ul>Required Qualifications and Skills:<ul><li>Bachelor&rsquo;s or Master&rsquo;s degree in Accounting, Commerce, Finance, or related field (B.Com, M.Com, BBA, MBA &ndash; Finance preferred).</li><li>Minimum 2 years of professional experience in accounting or bookkeeping (preferably in outsourcing or international process).</li><li>Hands-on experience with QuickBooks, Xero, or Tally ERP.</li><li>Excellent English communication skills &ndash; written and verbal.</li><li>Strong analytical, problem-solving, and organizational abilities.</li><li>Advanced MS Excel skills (VLOOKUP, Pivot Tables, etc.).</li><li>Ability to work independently with minimal supervision and meet deadlines.</li><li>Candidates with US or UK accounting exposure will be given preference.</li></ul>Perks &amp; Benefits:<ul><li>Overtime (OT) Paid</li><li>One Leave Encashment per year</li><li>Performance-based salary increments</li><li>Career growth opportunities in international accounting</li><li>Exposure to global clients and modern accounting software</li><li>Supportive and professional work environment</li><li>Male and Female candidates both can apply</li></ul>Work Schedule:<ul><li>2:00 PM &ndash; 11:00 PM (Evening Shift)</li><li>Sunday: Off</li></ul>Why Join Accounting Outsource Hub LLP?<ul><li>Be part of a fast-growing international accounting company with clients across multiple countries.</li><li>Gain real-time exposure to US, UK, and Australian accounting systems.</li><li>Work in a team that values integrity, innovation, and professional excellence.</li><li>Opportunities for continuous skill development and global career advancement.</li></ul>How to Apply:Interested and qualified candidates can apply directly through Indeed OR Send your updated resume to hr.aohllp@gmail.com Subject Line: Application for International Accounts ExecutiveImportant Note:This position is open only for candidates with 2+ years of accounting experience. Freshers are strictly not eligible for this role.Job Type: Full-timePay: &#8377;20,000.00 - &#8377;25,000.00 per monthBenefits:<ul><li>Leave encashment</li></ul>Work Location: In person

Accounting & Bookkeeping Executive

Village 10 Auto

Office Manager / BookkeeperOn-site, Part Time and/or Full TimeResponsibilities&middot; Compile data from five value streams: Auto repair, Towing, Carwash, Convenience Store, and Gasoline, primarily from &amp; to Quick Books, Towbook, Red River (convenience store software), Excel work books, network folders, and paper forms.&middot; Update daily/weekly/monthly metrics&middot; Share data where appropriate to guide performance&middot; Update pricing in convenience store&middot; Manage inventory levels and placing inventory orders from vendors.&middot; Work with vendors on what materials to carry for sale.&middot; Setup and make banks runs, twice weekly&middot; Assist in keeping our towing survey scores high by messaging customers twice a day.&middot; Potentially errands such as dropping off a customer from auto repair, or an urgent parts run.&middot; Potentially Costco or similar store trips.&middot; In time, cross train and back up other roles in the business, and teach others to back you up.&middot; As a small business, we all share in the random tasks that come before the team.Requirements&middot; Can reliably work a minimum of 25 hours per week, preferably closer to 40. This hourly role has some flexibility in schedule.&middot; Basic familiarity with Microsoft Excel&middot; Some form of financial experience&middot; Able to self-learn softwares, (specifically Red River) from work instructions, manuals, online training, and contacting the support team (we pay a yearly service for this).&middot; Take on what you can to manage and improve the convenience store.Preferences&middot; Bookkeeping experience&middot; An interest to deep dive into understanding the businesses&middot; Any experience in Lean concepts and/or inventory management experience&middot; Able to keep accurate books, and still make time to become the convenience store manager.&middot; A willingness to obtain Food Service Safety Manager Certification.&middot; Management experienceLocationFormerly a Minnoco, we are now a Marathon. We are doing business as Village 10 Auto and Highway 10 Towing, located at 11580 Hanson Blvd NW, Coon Rapids, MN 55433.Job Types: Full-time, Part-timePay: $21.00 - $24.00 per hourExpected hours: 25 &ndash; 40 per weekBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li></ul>Experience:<ul><li>Bookkeeping: 2 years (Preferred)</li><li>Office management: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Coon Rapids, MN 55433 (Required)</li></ul>Work Location: In person

Office Manager / Bookkeeper

ASRC Federal

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™
 
ASRC Federal is seeking a diligent and detail-oriented Financial Assistant to ensure sound internal controls over financial transactions and provide critical operational support for disbursements, payment processing, and internal collections. This role is essential to maintaining the accuracy of ATF's financial records and providing exceptional customer service across all program areas.
 
Minimum Qualifications
 
<ul>
<li>Two (2) or more years of related experience in accounting, finance, bookkeeping, or administrative support.</li>
<li>High school diploma.</li>
<li>Proficiency in Microsoft (MS) Excel is mandatory. Must possess strong communication and organizational skills.</li>
<li>Active Secret clearance preferred, or the ability to obtain and maintain a Secret clearance is required</li>
</ul>
Key Responsibilities
 
<ul>
<li>Serve as a Data Entry Operator for the Treasury's Secure Payment System (SPS) to accurately process vendor disbursements and same-day payments.</li>
<li>Process and track payments for commercial vendors, state-and-local overtime (SLOT), and contractor invoices.</li>
<li>Review and process Agent Cashier reimbursement vouchers (SF 1129) using the appropriate document type (AAV) within the UFMS financial system.</li>
<li>Process monthly rent payments received from the Realty Branch.</li>
<li>Download vendor invoices from the designated Finance email box and utility bills from various vendor websites for processing.</li>
<li>Download state-and-local invoices for tracking and payment.</li>
<li>Research and manage payment cancellations.</li>
<li>Track and post Intra-Governmental Payment and Collection (IPAC) / G-Invoicing transactions to the general ledger (GL).</li>
<li>Compile and distribute Weekly Prompt Payment and Invoice Status reports to ensure timely payment compliance.</li>
<li>Assist the Accounting Branch with financial control functions, including reconciliation of accounts with Treasury and system data with reported revenue.</li>
<li>Assist in the compilation of yearly 1099-tax forms for all ATF vendors (commercial, contract, and settlement).</li>
<li>Contribute to sound internal controls over financial transactions and the collection of funds due to ATF.</li>
<li>Communicate effectively with various office staff via email, phone, and other platforms (e.g., Teams) to provide technical assistance and support, research inquiries, and resolve payment issues.</li>
<li>Perform other duties as required to support the financial management objectives of the ATF Budget Office and Accounting Branch.</li>
</ul>
We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.
 
EEO Statement
 ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

Financial Analyst

PRO VENZA BUSINESS SERVICES L.L.C

Job Role: Typist / Accounts &amp; Customer Service * Prepare and maintain invoices, receipts, and payment records * Assist in basic bookkeeping and financial documentation * Attend and assist walk-in clients in the office * Handle client inquiries over phone, WhatsApp, or email * Coordinate with team for client requirements and follow-ups * May occasionally be required to appear in company marketing videos or reelsPreferred Candidate Requirements * Female candidate on dependent / spouse visa * Age below 30 * Salary range: AED 2,000 &ndash; 2,500Job Type: Full-time

Customer Service/Typist

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