bookkeeping assistant

Buitrago Door Service

Buitrago Door Service, Inc. is a locally owned company that installs and services commercial and industrial doors, dock equipment, and warehouse systems throughout the Central Valley. We work primarily in warehouse and food production facilities and take pride in providing reliable service to our customers.We are looking for a reliable and organized Office / Bookkeeping Assistant to help support daily office operations. This position plays an important role in helping keep our paperwork organized, invoices processed, and customer accounts up to date.This is a fast-paced small business environment, and the ideal candidate will be comfortable multitasking, communicating with customers, and maintaining accurate records.Responsibilities<ul><li>Answer incoming phone calls and assist customers with basic inquiries</li><li>Process completed work orders and create invoices in a timely manner</li><li>Ensure all completed work orders are invoiced in a timely manner</li><li>Record vendor bills and expenses in QuickBooks</li><li>Contact customers regarding past-due invoices and payment reminders</li><li>Maintain organized paper job files and office records</li><li>Scan documents and upload them into digital job folders</li><li>Maintain organized digital and paper job records for all completed work</li><li>Monitor company email and assist with customer communication</li><li>Provide general administrative support for daily office operations</li></ul>Qualifications<ul><li>Previous office administration or bookkeeping experience preferred</li><li>Experience with QuickBooks or similar accounting software</li><li>Strong organizational and multitasking skills</li><li>Professional phone and communication skills</li><li>Basic computer skills (email, spreadsheets, document management)</li><li>Strong attention to detail and accuracy with financial records</li><li>Ability to work independently in a small office environment</li></ul>What We Offer<ul><li>On-site training provided</li><li>Potential for partial remote work in the future once training is completed and responsibilities are fully learned</li></ul>Pay: $18.00 - $22.00 per hourExpected hours: 20.0 &ndash; 30.0 per weekWork Location: In person

Office Assistant

fulton management

Assistant Business Manager / BookkeeperFulton ManagementLos Angeles, CA (On-site)Fulton Management is a well-established entertainment business management and public accounting firm serving high-net-worth individuals in television, film, and digital media. With a team of approximately 50 professionals, we provide comprehensive client accounting, bookkeeping, and financial management services in a fast-paced, detail-driven environment.We are seeking an Assistant Business Manager / Bookkeeper who is organized, dependable, and interested in building a long-term career in entertainment business management.About the RoleThe Assistant Business Manager supports Business Managers with day-to-day client accounting, bookkeeping, and financial operations. This role requires strong attention to detail, the ability to manage multiple priorities, and comfort working in a paperless, technology-driven accounting environment.Key Responsibilities<ul><li>Accounts payable and accounts receivable processing</li><li>Journal entries and general ledger accounting</li><li>Payroll processing (Paychex experience preferred)</li><li>Maintaining multiple sets of general ledgers for individual and entity clients</li><li>Accounting and administrative support related to client financial reporting</li></ul>Qualifications<ul><li>1&ndash;2 years of bookkeeping or accounting experience preferred</li><li>Experience with QuickBooks and Excel strongly preferred</li><li>Bachelor&rsquo;s degree preferred (Accounting or Business Management a plus)</li><li>Highly organized with strong attention to detail</li><li>Ability to prioritize tasks and meet deadlines</li><li>Clear written and verbal communication skills</li><li>Comfortable working independently and collaboratively</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) plan</li><li>FSA (Flexible Spending Account) plans</li><li>Paid vacation, sick time, and holidays</li></ul>Pay: $60,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Have you worked with entertainment-industry clients (e.g., television, film, music, or digital media creators)?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Entertainment Providers: 1 year (Required)</li><li>Microsoft Excel: 1 year (Preferred)</li><li>QuickBooks: 1 year (Preferred)</li><li>business management, accounting, or client accounting?: 1 year (Preferred)</li></ul>Work Location: In person

Assistant Business Manager / Bookkeeper

Dental Technology Solutions

Job Summary We are seeking a dedicated and detail-oriented Bookkeeper / Administrative Assistant to support our office operations and financial management. The ideal candidate will possess strong organizational skills, proficiency in accounting software, and excellent communication abilities. This role offers an opportunity to contribute to a well-organized, efficient workplace by managing bookkeeping tasks, providing administrative support, and ensuring smooth daily operations. The successful candidate will be proactive, reliable, and capable of handling multiple responsibilities with professionalism and precision.Duties<ul><li>Maintain accurate financial records using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations.</li><li>Manage front desk responsibilities such as greeting visitors, handling multi-line phone systems, and directing calls with proper phone etiquette.</li><li>Provide administrative support through data entry, filing, proofreading documents, and managing correspondence.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings to optimize office efficiency.</li><li>Support office management tasks including supply ordering, maintaining organized files, and overseeing general clerical duties.</li><li>Offer customer service support by responding to inquiries via phone or email and providing professional assistance to clients or visitors.</li><li>Utilize computer skills across Microsoft Office Suite and Google Workspace to prepare reports, presentations, and documentation.</li><li>Perform personal assistant duties as needed, including travel arrangements or special project support.</li><li>Maintain a professional office environment by ensuring cleanliness, organization, and adherence to office policies.</li></ul>Qualifications<ul><li>Proven experience in office administration or clerical roles with a focus on bookkeeping or accounting tasks.</li><li>Proficiency in QuickBooks accounting software and strong computer literacy across Microsoft Office and Google Workspace applications.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Strong communication skills with an emphasis on phone etiquette and customer service excellence.</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively.</li><li>Previous experience as a dental or medical receptionist is a plus but not required; relevant office management experience is essential.</li><li>Demonstrated attention to detail in proofreading, data entry, and filing processes.</li><li>Ability to manage time efficiently while handling multiple responsibilities simultaneously. Join us in supporting our team through exceptional administrative expertise and meticulous bookkeeping that ensures our office runs smoothly every day!</li></ul>Job Types: Full-time, Part-timePay: $18.71 - $23.75 per hourExpected hours: 18 &ndash; 40 per weekBenefits:<ul><li>Paid time off</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Bookkeeping: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>Cherry Hill, NJ 08003 (Required)</li></ul>Work Location: In person

Bookkeeper / Administrative Assistant

Your Accounting

Job OverviewWe are seeking a highly organized and proactive Office Manager / Executive Assistant to support daily office operations while providing administrative and financial support to leadership. This role combines office management, executive support, payroll processing, and bookkeeping assistance.The ideal candidate is detail-oriented, professional, and comfortable managing multiple responsibilities in a fast-paced environment.Key ResponsibilitiesOffice Management<ul><li>Oversee daily office operations and ensure efficient workflows</li><li>Manage office supplies, vendors, and facility needs</li><li>Maintain organized digital and physical filing systems</li><li>Coordinate internal communications and office procedures</li><li>Assist with employee onboarding and administrative setup</li></ul>Executive Assistant Support<ul><li>Manage executive calendars and schedule meetings</li><li>Prepare reports, presentations, and correspondence</li><li>Coordinate travel arrangements and expense tracking</li><li>Support leadership with project coordination and follow-ups</li></ul>Payroll Processing<ul><li>Process employee payroll accurately and on schedule</li><li>Maintain payroll records including wages, deductions, and benefits</li><li>Ensure compliance with payroll regulations</li><li>Assist with payroll reporting and year-end documentation</li></ul>Bookkeeping Support<ul><li>Assist with accounts payable and receivable</li><li>Record financial transactions in accounting software</li><li>Reconcile bank and credit card statements</li><li>Support the accounting team with financial reporting and month-end tasks</li></ul>Qualifications<ul><li>3+ years experience in office management, executive assistant, or administrative leadership roles</li><li>Experience processing payroll</li><li>Basic bookkeeping or accounting support experience</li><li>Strong proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Excellent organizational and multitasking skills</li><li>Strong written and verbal communication</li></ul>Preferred<ul><li>Experience with QuickBooks or other accounting software</li><li>Experience with payroll platforms such as ADP, Gusto, or Paychex</li><li>Business administration or accounting background</li></ul>Why Join Our Team<ul><li>Competitive salary based on experience</li><li>Professional and collaborative work environment</li><li>Opportunity to work closely with leadership and contribute to operations</li><li>Stable, growing company with long-term opportunities</li></ul>Job Type: Full-timePay: $28.00 - $33.00 per hourExpected hours: 20.0 &ndash; 40.0 per weekBenefits:<ul><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Experience:<ul><li>QuickBooks: 2 years (Preferred)</li><li>Bookkeeping: 2 years (Preferred)</li><li>Office: 5 years (Required)</li></ul>Work Location: In person

Office Manager/Bookkeeper/Administrative Assistant

Town Title Agency, LLC

&lt;Job Overview&gt; Join our team as an Assistant Bookkeeper. This role offers the opportunity to support our accounting department by managing essential bookkeeping tasks, ensuring accuracy, and maintaining seamless financial records. You will work closely with senior controllers to uphold the integrity of our financial data, contributing to the overall success of our organization. If you thrive in a fast-paced environment, possess a keen eye for detail, and are eager to grow your accounting skills, this position is perfect for you!&lt;Duties&gt;<ul><li>Assist with daily bookkeeping activities including data entry and transaction recording using Oracle.</li><li>Support accounts payable and accounts receivable processes by verifying invoices, processing payments, and reconciling statements</li><li>Prepare journal entries and assist with month-end closing procedures</li><li>Maintain organized records of financial documents, including invoices, receipts, and reports for audit readiness</li><li>Assist with remittance processes within our specific Title Industry (will train).</li></ul>&lt;Skills&gt;<ul><li>Proficiency in Oracle a requirement.</li><li>Experience in Excel is preferred.</li><li>Strong understanding of corporate accounting principles and non-profit accounting practices</li><li>Experience with double-entry bookkeeping, debits &amp; credits, journal entries, and account reconciliation techniques</li><li>Excellent attention to detail along with strong organizational skills</li><li>Effective communication skills for financial report writing and collaboration with team members</li></ul>This role is part-time.Pay: $25.00 - $30.00 per hourExperience:<ul><li>Oracle: 1 year (Required)</li></ul>Work Location: In person

Assistant Bookkeeper

Mead Talerman & Costa LLC

Job description-Part-time Accounting AssistantPosition Overview: The Accounting Assistant will support the accounting team by performing a variety of administrative and clerical tasks. This role includes assisting with data entry and processing transactions. The ideal candidate is detail-oriented, organized, and capable of meeting deadlines while maintaining accuracy and confidentiality.Key Responsibilities:<ul><li>Handle routine bookkeeping tasks such as posting entries</li><li>Assist with Daily Bank deposits</li><li>Perform data entry for accounting transactions, including accounts payable and receivable, invoice processing and payment tracking</li><li>Enter financial data into accounting software accurately and timely</li><li>Assist with the processing of invoices</li><li>Handle communication with clients</li><li>Filing</li></ul>Requirements:<ul><li>High school diploma or equivalent (Associate&rsquo;s degree in accounting or finance preferred)</li><li>Proven experience as an Accounting Assistant, Clerk, or similar role</li><li>Proficiency in MS Office, particularly Excel; experience with accounting software (e.g., Quickbooks) is a plus</li><li>Strong attention to detail and accuracy</li><li>Ability to work independently and as part of a team</li><li>Strong organizational and time-management skills</li><li>Good communication skills, both written and verbal</li><li>Ability to handle sensitive information with confidentiality</li></ul>Preferred Qualifications:<ul><li>Experience with data entry and basic bookkeeping</li><li>Familiarity with basic accounting principles and financial terminology</li><li>Ability to prioritize tasks and meet deadlines</li></ul>Pay: $26.04 - $31.37 per hourWork Location: In person

Accounting Assistant part time

Garrett Engineers Inc.

&lt;Job Overview&gt; Join our dynamic finance team as an Assistant Bookkeeper and play a vital role in maintaining accurate financial records and supporting our accounting processes. This energetic position offers an exciting opportunity to develop your skills in bookkeeping, financial reporting, and software management while contributing to the smooth operation of our organization. You will assist with daily accounting tasks, ensure compliance with financial standards, and help prepare essential financial documents that support decision-making and organizational growth.&lt;Responsibilities&gt;<ul><li>Assist with data entry and maintenance of financial transactions using accounting software QuickBooks Online</li><li>Support general ledger accounting activities including journal entries, account analysis, and account reconciliation</li><li>Perform bank reconciliations and balance sheet reconciliations to ensure accuracy of financial data</li><li>Manage accounts payable and accounts receivable processes efficiently and accurately</li><li>Support payroll processing, tax filings, and governmental accounting requirements as needed</li><li>Conduct double-entry bookkeeping to maintain precise records of debits &amp; credits and ensure compliance with financial concepts</li></ul>&lt;Requirements&gt;<ul><li>Proven experience with accounting software QuickBooks Online</li><li>Strong understanding of corporate accounting principles, GAAP standards, and governmental accounting practices</li><li>Knowledge of bookkeeping tasks including journal entries, bank reconciliation, account analysis, and general ledger reconciliation</li><li>Familiarity with financial concepts like double-entry bookkeeping, debits &amp; credits, and financial report writing</li><li>Experience in accounts payable/receivable management and payroll processing is preferred</li><li>Excellent attention to detail combined with strong organizational skills to manage multiple tasks efficiently</li><li>Document organization &amp; filing</li></ul>This role is ideal for motivated individuals eager to deepen their expertise in accounting while supporting a vibrant team dedicated to excellence. We are committed to fostering a positive work environment where your skills grow alongside your career ambitions.Pay: $22.00 - $25.00 per hourExperience:<ul><li>Bookkeeping: 5 years (Required)</li></ul>Work Location: In person

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4403 bookkeeping assistant jobs Near Me

Office Assistant

Assistant Business Manager / Bookkeeper

Bookkeeper / Administrative Assistant

Office Manager/Bookkeeper/Administrative Assistant

Assistant Bookkeeper

Accounting Assistant part time

Assistant Bookkeeper