bookkeeping assistant

Buitrago Door Service

Buitrago Door Service, Inc. is a locally owned company that installs and services commercial and industrial doors, dock equipment, and warehouse systems throughout the Central Valley. We work primarily in warehouse and food production facilities and take pride in providing reliable service to our customers.We are looking for a reliable and organized Office / Bookkeeping Assistant to help support daily office operations. This position plays an important role in helping keep our paperwork organized, invoices processed, and customer accounts up to date.This is a fast-paced small business environment, and the ideal candidate will be comfortable multitasking, communicating with customers, and maintaining accurate records.Responsibilities<ul><li>Answer incoming phone calls and assist customers with basic inquiries</li><li>Process completed work orders and create invoices in a timely manner</li><li>Ensure all completed work orders are invoiced in a timely manner</li><li>Record vendor bills and expenses in QuickBooks</li><li>Contact customers regarding past-due invoices and payment reminders</li><li>Maintain organized paper job files and office records</li><li>Scan documents and upload them into digital job folders</li><li>Maintain organized digital and paper job records for all completed work</li><li>Monitor company email and assist with customer communication</li><li>Provide general administrative support for daily office operations</li></ul>Qualifications<ul><li>Previous office administration or bookkeeping experience preferred</li><li>Experience with QuickBooks or similar accounting software</li><li>Strong organizational and multitasking skills</li><li>Professional phone and communication skills</li><li>Basic computer skills (email, spreadsheets, document management)</li><li>Strong attention to detail and accuracy with financial records</li><li>Ability to work independently in a small office environment</li></ul>What We Offer<ul><li>On-site training provided</li><li>Potential for partial remote work in the future once training is completed and responsibilities are fully learned</li></ul>Pay: $18.00 - $22.00 per hourExpected hours: 20.0 &ndash; 30.0 per weekWork Location: In person

Office Assistant

fulton management

Assistant Business Manager / BookkeeperFulton ManagementLos Angeles, CA (On-site)Fulton Management is a well-established entertainment business management and public accounting firm serving high-net-worth individuals in television, film, and digital media. With a team of approximately 50 professionals, we provide comprehensive client accounting, bookkeeping, and financial management services in a fast-paced, detail-driven environment.We are seeking an Assistant Business Manager / Bookkeeper who is organized, dependable, and interested in building a long-term career in entertainment business management.About the RoleThe Assistant Business Manager supports Business Managers with day-to-day client accounting, bookkeeping, and financial operations. This role requires strong attention to detail, the ability to manage multiple priorities, and comfort working in a paperless, technology-driven accounting environment.Key Responsibilities<ul><li>Accounts payable and accounts receivable processing</li><li>Journal entries and general ledger accounting</li><li>Payroll processing (Paychex experience preferred)</li><li>Maintaining multiple sets of general ledgers for individual and entity clients</li><li>Accounting and administrative support related to client financial reporting</li></ul>Qualifications<ul><li>1&ndash;2 years of bookkeeping or accounting experience preferred</li><li>Experience with QuickBooks and Excel strongly preferred</li><li>Bachelor&rsquo;s degree preferred (Accounting or Business Management a plus)</li><li>Highly organized with strong attention to detail</li><li>Ability to prioritize tasks and meet deadlines</li><li>Clear written and verbal communication skills</li><li>Comfortable working independently and collaboratively</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) plan</li><li>FSA (Flexible Spending Account) plans</li><li>Paid vacation, sick time, and holidays</li></ul>Pay: $60,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Have you worked with entertainment-industry clients (e.g., television, film, music, or digital media creators)?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Entertainment Providers: 1 year (Required)</li><li>Microsoft Excel: 1 year (Preferred)</li><li>QuickBooks: 1 year (Preferred)</li><li>business management, accounting, or client accounting?: 1 year (Preferred)</li></ul>Work Location: In person

Assistant Business Manager / Bookkeeper

Mead Talerman & Costa LLC

Job description-Part-time Accounting AssistantPosition Overview: The Accounting Assistant will support the accounting team by performing a variety of administrative and clerical tasks. This role includes assisting with data entry and processing transactions. The ideal candidate is detail-oriented, organized, and capable of meeting deadlines while maintaining accuracy and confidentiality.Key Responsibilities:<ul><li>Handle routine bookkeeping tasks such as posting entries</li><li>Assist with Daily Bank deposits</li><li>Perform data entry for accounting transactions, including accounts payable and receivable, invoice processing and payment tracking</li><li>Enter financial data into accounting software accurately and timely</li><li>Assist with the processing of invoices</li><li>Handle communication with clients</li><li>Filing</li></ul>Requirements:<ul><li>High school diploma or equivalent (Associate&rsquo;s degree in accounting or finance preferred)</li><li>Proven experience as an Accounting Assistant, Clerk, or similar role</li><li>Proficiency in MS Office, particularly Excel; experience with accounting software (e.g., Quickbooks) is a plus</li><li>Strong attention to detail and accuracy</li><li>Ability to work independently and as part of a team</li><li>Strong organizational and time-management skills</li><li>Good communication skills, both written and verbal</li><li>Ability to handle sensitive information with confidentiality</li></ul>Preferred Qualifications:<ul><li>Experience with data entry and basic bookkeeping</li><li>Familiarity with basic accounting principles and financial terminology</li><li>Ability to prioritize tasks and meet deadlines</li></ul>Pay: $26.04 - $31.37 per hourWork Location: In person

Accounting Assistant part time

Your Accounting

Job OverviewWe are seeking a highly organized and proactive Office Manager / Executive Assistant to support daily office operations while providing administrative and financial support to leadership. This role combines office management, executive support, payroll processing, and bookkeeping assistance.The ideal candidate is detail-oriented, professional, and comfortable managing multiple responsibilities in a fast-paced environment.Key ResponsibilitiesOffice Management<ul><li>Oversee daily office operations and ensure efficient workflows</li><li>Manage office supplies, vendors, and facility needs</li><li>Maintain organized digital and physical filing systems</li><li>Coordinate internal communications and office procedures</li><li>Assist with employee onboarding and administrative setup</li></ul>Executive Assistant Support<ul><li>Manage executive calendars and schedule meetings</li><li>Prepare reports, presentations, and correspondence</li><li>Coordinate travel arrangements and expense tracking</li><li>Support leadership with project coordination and follow-ups</li></ul>Payroll Processing<ul><li>Process employee payroll accurately and on schedule</li><li>Maintain payroll records including wages, deductions, and benefits</li><li>Ensure compliance with payroll regulations</li><li>Assist with payroll reporting and year-end documentation</li></ul>Bookkeeping Support<ul><li>Assist with accounts payable and receivable</li><li>Record financial transactions in accounting software</li><li>Reconcile bank and credit card statements</li><li>Support the accounting team with financial reporting and month-end tasks</li></ul>Qualifications<ul><li>3+ years experience in office management, executive assistant, or administrative leadership roles</li><li>Experience processing payroll</li><li>Basic bookkeeping or accounting support experience</li><li>Strong proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Excellent organizational and multitasking skills</li><li>Strong written and verbal communication</li></ul>Preferred<ul><li>Experience with QuickBooks or other accounting software</li><li>Experience with payroll platforms such as ADP, Gusto, or Paychex</li><li>Business administration or accounting background</li></ul>Why Join Our Team<ul><li>Competitive salary based on experience</li><li>Professional and collaborative work environment</li><li>Opportunity to work closely with leadership and contribute to operations</li><li>Stable, growing company with long-term opportunities</li></ul>Job Type: Full-timePay: $28.00 - $33.00 per hourExpected hours: 20.0 &ndash; 40.0 per weekBenefits:<ul><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Experience:<ul><li>QuickBooks: 2 years (Preferred)</li><li>Bookkeeping: 2 years (Preferred)</li><li>Office: 5 years (Required)</li></ul>Work Location: In person

Office Manager/Bookkeeper/Administrative Assistant

Imagine New, LLC

Part-Time Bookkeeping Support (QuickBooks Online experience required, Nonprofit Focus)Remote US Based (must reside in the US)15 hrs/week, fluctuates with client workload | Flexible weekday schedule (between 8am&ndash;4pm CST)We&rsquo;re a small, remote team supporting nonprofits with clear, reliable financials. We&rsquo;re looking for an experienced accounting assistant who can likes the details and can operate independently.For submissions to be considered (really): &rarr; Recent, current working knowledge of QBO is required&rarr; Screener questions must be completed&rarr; Availability during daytime business hours is required (this position isn&rsquo;t an evening/weekend/complete anytime position)&rarr; If not addressed elsewhere in your submission, tell us why you're applying. If your resume shows a full-time position and you're currently employed, for example, close the gap for us on why you're applying for a part-time position with daytime business hours.What this role looks likeWe&rsquo;re hiring a part-time accounting assistant to support our bookkeeping team with day-to-day transaction work and organization inside QuickBooks Online.This role supports the bookkeeping team while also communicating directly with clients to keep information complete and accurate.What you&rsquo;ll do<ul><li>Review and organize receipts, statements, and supporting documents (Dext, Google Drive, email)</li><li>Match documentation to transactions in QuickBooks Online</li><li>Record and categorize transactions using established guidelines</li><li>Reconcile bank and credit card accounts and flag discrepancies</li><li>Communicate directly with clients to request missing information, clarify transactions, and respond to questions in a clear, professional, and timely way</li><li>Maintain clean, consistent file organization and naming conventions</li><li>Support light prep work for monthly financials</li></ul>What you&rsquo;ll need<ul><li>1&ndash;3 years of bookkeeping, accounting support, or similar experience</li><li>Working knowledge of debits and credits and basic accounting principles</li><li>Recent, hands-on QuickBooks Online experience (required)</li><li>Comfort working across multiple clients or sets of books</li><li>Clear written communication skills and confidence interacting with clients</li><li>Strong attention to detail and consistency in repetitive workflows</li><li>Comfortable working independently in a remote environment</li></ul>Nonprofit experience is a plus, but not required.What we value<ul><li>You keep things organized without being asked</li><li>You notice when something doesn&rsquo;t look right and say something</li><li>You follow through and keep things moving</li><li>You take pride in clean, consistent work</li></ul>Role details<ul><li>Part-time by design - This role typically averages around 15 hours per week. Some weeks may be lighter (closer to 10 hours), while others are a bit more, depending on client needs and timing within the month.</li><li>100% remote, async-friendly</li><li>Small team, low-drama, high-trust environment</li></ul>How to applyPlease submit:<ul><li>Your resume</li><li>A short note on why this role fits what you&rsquo;re looking for - extra points if you include your ideal way to spend a free afternoon.</li></ul>Qualified candidates will be invited to complete a short questionnaire and a brief video response as the next step.Pay: From $21.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Work from home</li></ul>Application Question(s):<ul><li>What parts of bookkeeping or accounting support work do you most enjoy, and what parts do you not enjoy?</li><li>Have you used QuickBooks Online regularly in the past 6 months? If yes, briefly describe the type of work you were doing (e.g., transaction entry, categorization, reconciliations, etc.).</li><li>This role requires consistent weekday (business hours) availability. Please describe your current work situation and how this role would fit into your schedule.</li></ul>Work Location: Remote

Accounting Assistant (Nonprofit Clients, Remote, Part-Time, US)

Brown Insurance Services Inc.

<div>
 
 Join Brown Insurance Services
 
 
 
 
 
 Part-Time Bookkeeper / Financial Assistant
 
 
 
 
 Are you a highly organized, solutions-focused professional who thrives on problem-solving and independence? Do you enjoy digging into financial details, resolving discrepancies, and creating clarity where others see complexity? If so, we&rsquo;re looking for you.
 
 
 At Brown Insurance, we need someone who can not only handle day-to-day bookkeeping tasks but also take ownership of investigating and resolving financial questions across multiple systems. This role is designed for someone who enjoys researching, connecting dots, and delivering answers that make life easier for leadership and the team.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage day-to-day bookkeeping using QuickBooks.
 </li>
 <li>
 Track, process, and reconcile client payments across carriers, finance companies, and our agency management system (EPIC).
 </li>
 <li>
 Submit payroll and ensure commission payouts are properly allocated to producers and staff.
 </li>
 <li>
 Work with management and remote bookkeeping support to align financial records.
 </li>
 <li>
 Provide accurate reports for our CPA, converting data outputs into QuickBooks.
 </li>
 <li>
 Research and resolve financial discrepancies independently, presenting solutions rather than problems.
 </li>
 <li>
 Handle incoming checks, invoices, and other financial documents that require in-office attention.
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Proven bookkeeping experience with proficiency in QuickBooks (required).
 </li>
 <li>
 Strong problem-solving skills with a &ldquo;find the answer&rdquo; mindset.
 </li>
 <li>
 Exceptional organizational skills and attention to detail.
 </li>
 <li>
 Ability to work independently, research issues, and present solutions.
 </li>
 <li>
 Comfortable working in a digital, paperless environment.
 </li>
 <li>
 Payroll and commission reconciliation experience strongly preferred.
 </li>
 <li>
 Insurance industry or Applied Epic experience a plus (ideal candidate).
 
 
 </li>
 </ul>
 
 Schedule &amp; Pay:
 
 
 
 <ul>
 <li>
 Part-time: 20 hours per week
 </li>
 <li>
 Preferred schedule: Monday&ndash;Friday, 8:30 AM &ndash; 12:30 PM (flexible within office hours: 8:30 AM &ndash; 5:00 PM).
 </li>
 <li>
 Pay: $20&ndash;$25 per hour, based on experience.
 </li>
 <li>
 No benefits offered for this role.
 
 
 </li>
 </ul>
 Brown Insurance Services has been proudly serving Florida since 1974 as a family-owned, independent agency. We represent over 80 carriers and are committed to delivering outstanding service while creating a positive, growth-minded environment for our team.
 
 
 Powered by JazzHR
</div>

Part-Time Bookkeeper / Financial Assistant

The Winery at Sunshine Ridge

Job Overview We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team! This vital role combines precise financial management with essential administrative support, ensuring our operations run smoothly and efficiently. You'll be responsible for maintaining accurate financial records, managing accounts, and providing administrative assistance that keeps our organization organized and compliant. This position offers an exciting opportunity to apply your accounting expertise in a collaborative environment dedicated to growth and excellence.Duties<ul><li>Manage day-to-day bookkeeping tasks using accounting software, QuickBooks, including data entry, journal entries, and account reconciliations</li><li>Perform bank reconciliations and general ledger accounting to ensure accuracy of financial data</li><li>Monthly ABC Reports (training will be provided)</li><li>Prepare financial reports, statements, and summaries in accordance with GAAP (Generally Accepted Accounting Principles) and organizational standards</li><li>Conduct balance sheet reconciliation and account analysis to verify financial integrity</li><li>Assist with payroll processing, tax filings, and governmental accounting requirements as needed</li><li>Support administrative functions such as scheduling, correspondence, document management, and data entry (including 10 key typing)</li></ul>Experience<ul><li>2+ years experience in bookkeeping or accounting roles</li><li>Strong knowledge of accounting principles including double-entry bookkeeping, debits &amp; credits, journal entries, and general ledger reconciliation</li><li>Familiarity with QuickBooks and ADP systems</li><li>Experience with financial concepts like budgeting, account analysis, bank reconciliation, and account reconciliation</li><li>Excellent organizational skills with the ability to handle multiple tasks efficiently in a fast-paced setting</li><li>Demonstrated proficiency in technical accounting tasks such as account analysis and general ledger accounting</li></ul>Join us to become an integral part of a vibrant team committed to operational excellence! This role is perfect for someone eager to leverage their accounting skills while supporting administrative functions that keep our organization thriving. We value energetic professionals who are proactive problem-solvers ready to make an impact every day.Job Types: Full-time, Part-timePay: $25.00 - $35.00 per hourExpected hours: 25 per weekWork Location: Hybrid remote in Gainesville, VA 20155

Bookkeeper / Administrative Assistant

Search 10000+ Bookkeeping assistant jobs near you this April. New roles added regularly across leading industries. Apply today.