bookkeeping assistant

Iron Seal Company LLC

Overview We are a growing manufacturing company seeking a reliable and detail-oriented Bookkeeper &amp; Administrative Assistant to join our team. This role is primarily focused on bookkeeping and accounting support, while also assisting with general administrative work as needed.This is an excellent opportunity for a bookkeeping professional with a minimum of two years of bookkeeping or accounting experience who is looking to further develop their accounting skills in a hands-on business environment. We are seeking a candidate who is organized, dependable, eager to learn, and comfortable working with numbers, financial records, and business software systems.As the company continues to grow, there may be opportunities for the successful candidate to take on additional administrative responsibilities and expand their role based on their interests, strengths, and career goals.Responsibilities<ul><li>Perform day-to-day bookkeeping tasks using QuickBooks Online</li><li>Verify, upload, and enter vendor invoices and expenses</li><li>Assist with bank and credit card reconciliations</li><li>Assist with journal entries and month-end close activities</li><li>Support accounts payable and expense tracking</li><li>Assist with month-end inventory reconciliations and closing activities</li><li>Maintain accurate digital financial records and filing systems</li><li>Provide backup support to the Office Administrator as required</li><li>Support general office operations including answering phones, receiving deliveries, and occasional errands</li><li>Assist with special projects and process improvement initiatives as assigned</li></ul>Skills<ul><li>Minimum 2 years of bookkeeping or accounting experience required</li><li>Experience with QuickBooks Online required</li><li>Strong understanding of bookkeeping and accounting principles</li><li>Strong attention to detail and accuracy</li><li>Comfortable learning new systems and processes</li><li>Proficient in Microsoft Excel, Outlook, and Word</li><li>Dependable, trustworthy, and self-motivated</li><li>Strong communication, organizational, and time-management skills</li><li>Ability to maintain confidentiality and handle sensitive financial information</li></ul>This role is ideal for someone who has established foundational bookkeeping experience and is looking to continue building their career in accounting and finance. We are seeking a positive, dependable individual with a strong work ethic, commitment to accuracy, and the ability to learn quickly.The successful candidate will enjoy working in a collaborative environment and may have an interest in expanding their responsibilities and developing broader business administration skills as opportunities arise.Pay: $18.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>QuickBooks: 2 years (Required)</li><li>Bookkeeping: 2 years (Required)</li></ul>Work Location: In person

Bookkeeper & Admin Assistant

The Italian American Banquet and Conference Center of Livonia

Job Summary We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! In this vital role, you will manage financial records, perform essential administrative tasks, and provide exceptional customer support. Your proactive approach, organizational skills, and proficiency with office technology will ensure smooth daily operations and accurate bookkeeping. This position offers an exciting opportunity to contribute to a professional environment where your skills are valued and your growth is supported.Requirements<ul><li>Basic knowledge of accounting</li><li>Proficient with QuickBooks Enterprise Accounting System</li><li>Good working knowledge of Excel and Word Software</li><li>Good organizational Skills</li><li>Education - Completion of High School</li></ul>Join us in a role that combines vital bookkeeping responsibilities with engaging administrative support! We value energetic professionals who thrive on organization, communication, and delivering outstanding service. This paid position offers an enriching environment where your skills will directly contribute to our success.Pay: $23.00 - $25.00 per hourWork Location: In person

Bookkeeper/Administrative Assistant

Zarco USA

Job Summary We are seeking a dynamic and detail-oriented Administrative, Accounting &amp; Marketing Assistant to join our small locally owned businesses. This multifaceted role offers an exciting opportunity to support daily office operations, manage bookkeeping tasks, and assist with marketing initiatives. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to ensure smooth business processes and exceptional customer support.Duties<ul><li>Perform data entry and maintain accurate records using Microsoft Office Suite, Google Workspace, and QuickBooks accounting software</li><li>Assist with bookkeeping tasks such as invoicing, expense tracking, to support office management and financial accuracy</li><li>Support marketing efforts by creating content, proofreading materials, and coordinating promotional activities across digital platforms</li><li>Organize files, prepare reports, and handle clerical duties such as filing,, and document management with precision</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for team members and executives</li><li>Provide exceptional customer service by responding promptly to inquiries via phone or email while maintaining excellent phone etiquette and bilingual communication skills if applicable</li></ul>Experience<ul><li>Prior office experience in administrative or clerical roles with proven organizational skills</li><li>Experience with QuickBooks or other accounting software is highly preferred</li><li>Strong computer literacy including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry systems</li><li>Previous experience in office management or personal assistant roles is advantageous</li><li>Excellent proofreading skills along with strong time management capabilities to prioritize tasks efficiently</li></ul>Join us in a role where your energy fuels our success! Bring your organizational prowess, technical skills, and enthusiasm to help us create an efficient, welcoming environment while supporting our financial and marketing initiatives. We&rsquo;re committed to fostering growth and providing a rewarding experience for all team members!Pay: $30.00 - $38.00 per hourWork Location: In person

Administrative ,Accounting & Marketing Assistant

American Ecotech LC

<div>Bookkeeper/Administrative Assistant (PT 25 hrs., Onsite)
Warren, RI 
Part-Time |25 Hours Per Week
We are seeking a reliable and detail-oriented Bookkeeper/Administrative Assistant to support daily bookkeeping, billing, and administrative operations. This position plays an important role in maintaining the company's financial and office functions by entering bills and invoices, applying customer payments, monitoring outstanding balances, maintaining accurate records, and assisting with customer and vendor communications.
The ideal candidate is organized, dependable, and comfortable managing multiple responsibilities in a fast-paced small business environment. Previous bookkeeping and administrative experience is required, along with proficiency in QuickBooks, experience with CRM systems, and general office software. Experience with Zoho CRM is preferred. This position works closely with and reports directly to the Finance Manager to support daily operational and financial needs.
Responsibilities<ul><li>
Perform daily bookkeeping activities using QuickBooks Desktop</li><li>
Enter bills and maintain accurate financial records</li><li>
Receive, record, and apply customer payments</li><li>
Process and track vendor payments</li><li>
Monitor and follow up on outstanding balances and past-due accounts</li><li>
Maintain customer and account information within QuickBooks and Zoho CRM</li><li>
Assist Project Managers with administrative, billing, and project-related support tasks</li><li>
Maintain organized digital and physical filing systems</li><li>
Provide general administrative and office support as needed</li><li>
Communicate professionally with customers and vendors regarding billing and account status</li><li>
Support daily operational and administrative activities as assigned</li><li>
Handle confidential financial and business information with discretion</li><li>
Maintain a high level of accuracy, organization, and attention to detail in all work performed</li></ul>
Qualifications<ul><li>
Previous bookkeeping, billing, or administrative support experience required</li><li>
Proficiency in QuickBooks is required</li><li>
Previous CRM experience required; experience with Zoho CRM preferred</li><li>
Strong organizational, communication, and time management skills</li><li>
Highly detail-oriented with a strong focus on accuracy and follow-through</li><li>
Ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment</li><li>
Proficiency in Microsoft Office, including Excel, and general computer systems</li><li>
Ability to work independently while maintaining professionalism and accountability</li><li>
Strong problem-solving skills and ability to handle sensitive information with discretion</li></ul>
Physical Requirements<ul><li>
Ability to sit, stand, walk, bend, and move throughout the office as needed</li><li>
Ability to lift and carry office materials and packages up to 20 pounds on an occasional basis</li><li>
Ability to work at a computer and use standard office equipment for extended periods of time</li><li>
Manual dexterity required for filing, paperwork, typing, and data entry tasks</li><li>
Ability to communicate clearly and professionally in person, by phone, and through email</li><li>
Ability to maintain focus, accuracy, and attention to detail in a fast-paced office environment</li></ul>
Position Details<ul><li>
Part-time position: 25 hours per week</li><li>
Monday&ndash;Friday daytime schedule</li><li>
Flexible onsite daytime hours available within standard business hours</li><li>
Position is fully onsite and based in Warren, Rhode Island</li></ul> 
We are looking for someone dependable, organized, adaptable, and comfortable working in a fast-paced environment.</div>

Bookkeeper/Administrative Assistant (PT 25 hrs., Onsite)

Dabco Transportation

Administrative &amp; Compliance AssistantJob SummaryDabco Transportation is seeking a highly organized and detail-oriented Administrative &amp; Compliance Assistant to support our growing operations. This role is responsible for compliance documentation, filing regulatory reports, entering and maintaining data across multiple systems, supporting billing processes, and assisting with bookkeeping functions in QuickBooks.The ideal candidate is proactive, dependable, and comfortable working with detailed records while managing multiple administrative responsibilities. This position plays a critical role in ensuring our company remains organized, compliant, and efficient in daily operations.Responsibilities<ul><li>Prepare, organize, and file compliance documents and regulatory reports.</li><li>Maintain accurate driver, vehicle, insurance, and operational records.</li><li>Enter and update data within company software systems and databases.</li><li>Assist with accounts receivable, invoicing, billing, and payment tracking.</li><li>Support bookkeeping activities and data entry within QuickBooks.</li><li>Review documents for accuracy and completeness before submission.</li><li>Manage digital and physical filing systems to ensure records are organized and accessible.</li><li>Monitor deadlines for permits, registrations, insurance certificates, and compliance requirements.</li><li>Communicate with drivers, customers, vendors, and internal team members regarding documentation and administrative needs.</li><li>Answer phone calls, respond to emails, and provide general administrative support.</li><li>Assist with special projects and other office duties as assigned.</li></ul>Qualifications<ul><li>Previous administrative, clerical, compliance, bookkeeping, or office support experience preferred.</li><li>Strong computer skills</li><li>Experience with QuickBooks or similar accounting software a plus.</li><li>Excellent data entry skills with strong attention to detail and accuracy.</li><li>Ability to manage multiple tasks and meet deadlines in a fast-paced environment.</li><li>Strong organizational and recordkeeping abilities.</li><li>Effective written and verbal communication skills.</li><li>Ability to work independently while maintaining a high level of accountability.</li></ul>What We're Looking ForWe are looking for someone who takes pride in staying organized, enjoys working with detailed information, and can help keep our compliance, billing, and administrative processes running smoothly. If you are dependable, motivated, and eager to contribute to a growing transportation company, we'd love to hear from you.Pay: From $19.00 per hourBenefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Administrative Assistant

Colorado Art Restoration Services

Colorado Art Restoration Services is a nationally recognized fine art and specialty contents restoration company specializing in the recovery and restoration of a artwork and other one of a kind items.We are seeking a highly organized Office Coordinator / Office Assistant to support daily office operations, bookkeeping functions, project administration, and client communications. This position is ideal for someone who enjoys working in a professional office environment while being surrounded by art, history, and unique restoration projects.Position Overview The Office Coordinator serves as a central point of communication between clients, insurance professionals, conservators, field technicians, and management. The successful candidate will be detail-oriented, dependable, technologically proficient, and comfortable handling multiple priorities in a fast-paced environment.Responsibilities Manage incoming phone calls, emails, and customer inquiries Schedule appointments and coordinate project activities Maintain electronic and physical job files Enter and track project information in company software systems Prepare invoices, proposals, reports, and correspondence Assist with bookkeeping and accounting functions Process payments and maintain accurate financial records Reconcile receipts and expense documentation Maintain spreadsheets and reports using Microsoft Excel Coordinate with insurance adjusters, contractors, and clients Assist with inventory tracking and documentation Support management with administrative projects and reporting Maintain confidentiality of client and insurance informationQualifications Required Strong Microsoft Excel skills Experience with bookkeeping, accounting support, or office administration Excellent organizational and time-management skills Strong written and verbal communication abilities High attention to detail and accuracy Professional appearance and demeanor Ability to work independently and as part of a team Proficiency with Microsoft Office Suite (Word, Excel, Outlook)Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health Insurance</li><li>Paid time off</li><li>Employee discount</li></ul>Schedule:<ul><li>8 hour shift</li><li>Day shift</li><li>Monday to Friday</li></ul>Work Location: In personJob Type: Full-timePay: $24.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Lakewood, CO 80215 (Required)</li></ul>Ability to Relocate:<ul><li>Lakewood, CO 80215: Relocate before starting work (Required)</li></ul>Work Location: In person

Office Assistant / Art Project Coordinator

Hospice of Guernsey

Overview Join our dynamic team as an Accounting Assistant and play a vital role in maintaining accurate financial records and supporting office operations. This energetic position offers an exciting opportunity to develop your accounting and administrative skills within a collaborative environment. You will assist with bookkeeping, data entry, and office management tasks while ensuring smooth daily operations. Ideal candidates are detail-oriented, highly organized, and possess excellent communication skills. Your proactive approach will help keep our financial processes efficient and our office running seamlessly. This candidate will perform cross functional support to our current staff.Responsibilities<ul><li>Manage accounts receivable and payable to ensure timely processing of invoices and payments</li><li>Perform data entry with precision, maintaining accurate financial records and supporting bookkeeping activities</li><li>Handle front desk duties, greeting visitors, managing multi-line phone systems, and providing exceptional customer service</li><li>Support office management tasks such as filing, document proofreading, calendar management, and organizing office supplies</li><li>Maintain professional phone etiquette while supporting customer inquiries and providing customer support or support for administrative needs</li><li>Utilize Microsoft Office, Google and other computer skills to prepare reports, correspondence, and presentations efficiently</li></ul>Experience<ul><li>Previous clerical or administrative experience in an office environment is preferred</li><li>Familiarity with accounting software is highly desirable</li><li>Experience in office management or receptionist roles such as medical</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced setting</li><li>Excellent typing speed and computer literacy across various platforms including Microsoft Office</li><li>Demonstrated ability to handle phone etiquette professionally while providing outstanding customer service</li></ul>This position offers a vibrant work environment where your organizational talents and proactive attitude will be valued. We are committed to fostering growth opportunities for our team members while ensuring a positive workplace experience. Join us to contribute your skills in accounting assistance, office management, and customer support&mdash;making a meaningful impact every day!Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Assistant

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