bookkeeping assistant

MIDWEST TRUCK REPAIR

IMMEDIATE OPENING for a dedicated, capable and personable Administrative Assistant with strong Customer Service and Data Entry skills.*** MAY 2026, UPDATED JOB DESCRIPTION: ***WE ARE LOOKING FOR someone who can accurately, pleasantly, and efficiently, handle multi-tasking in a busy office. You would be constantly juggling customer service (often with customers who barely speak English), detailed data entry/bookkeeping and invoicing with multiple types of software, payment processing, and a myriad of ever-changing administrative and operational support tasks.We are a small but busy heavy duty truck repair shop.GENERAL HOURS are M-F, 8am or 8:30am to 5pm, with a half hour lunch. HOWEVER, you must be able to stay late on occasion, according to the needs of customers and the owner. Example 1: You will stay late when the mechanics run late in finalizing the repairs of a truck that must get back on the road the same day, to process invoicing/payment before the customer can leave. Example 2: You will stay late if, when the owner is working late on invoicing our fleet customers, he happens to need assistance with the computer system, or with sorting out complications in the mechanic&rsquo;s notes or the parts purchased and refunded for the particular job.INITIAL DAILY TASKS INCLUDE:<ul><li>Answering multi-line phones.</li><li>Explaining work updates to customers.</li><li>Effectively dealing with truck drivers and dispatchers regarding time-pressured roadside service jobs.</li><li>Checking-in vehicles and starting work orders.</li><li>Creating and/or editing invoices, emailing to customers, and following up by telephone.</li><li>Calling customers for payments.</li><li>Making extremely detailed and accurate entries of parts purchase receipts, credit memos, and customer invoices into bookkeeping software.</li><li>Calling suppliers over any issues that arise.</li><li>Processing checks, credit cards, and payment links.</li><li>Monitoring and dealing with emails.</li><li>Supporting the owner and the entire staff with clerical tasks, tech support, and research as needed, both internal and online.</li><li>Solving issues with software, printers, etc. as they arise.</li><li>Inspecting and totaling employee time cards.</li><li>Keeping a phone and activity logbook.</li><li>Filing.</li><li>Ordering supplies.</li><li>Janitorial tasks.</li><li>Additional duties may be added at any time.</li></ul>YOU MUST:<ul><li>Be willing to learn and adapt to our way of doing everything.</li><li>Be willing to interrupt or delay your lunch for receiving a delivery, answering a customer, or any other urgent task.</li><li>Possess great communication skills (written and spoken), to help cut confusion and smooth out problems.</li><li>Be personable with customers.</li><li>Be extremely detail-minded and tireless with paperwork and note-taking.</li><li>Possess good computer skills, and be able to quickly learn multiple software programs and portals for invoicing. Familiarity with spreadsheets and Quickbooks is a plus, but we will teach.</li><li>Be great at multitasking with multiple phones calls, customers, deliveries, and the boss&rsquo;s needs simultaneously, with ever-changing prioritization of tasks.</li><li>Be always aware and listening to what&rsquo;s going on around you, in the office and the shop.</li><li>Be eager and self-guided in staying productive in any occasional slow times, catching up on miscellaneous office or janitorial chores, and double-checking for things that may have been forgotten.</li><li>Be willing to work in a moderately dirty environment, but still happy to clean it up on a regular basis.</li><li>Fit well into our small group of employees.</li><li>Be okay around dogs.</li></ul>BENEFITS INCLUDE:<ul><li>Paid holidays.</li><li>Health Insurance available after 30 days.</li><li>Paid vacation after one year.</li><li>Paid birthday.</li><li>Weekly pay, direct deposit.</li></ul>Benefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

FULL TIME: Customer Svc / Bookkeeping / Administrative Assistant, w/ Benefits

Buitrago Door Service

Buitrago Door Service, Inc. is a locally owned company that installs and services commercial and industrial doors, dock equipment, and warehouse systems throughout the Central Valley. We work primarily in warehouse and food production facilities and take pride in providing reliable service to our customers.We are looking for a reliable and organized Office / Bookkeeping Assistant to help support daily office operations. This position plays an important role in helping keep our paperwork organized, invoices processed, and customer accounts up to date.This is a fast-paced small business environment, and the ideal candidate will be comfortable multitasking, communicating with customers, and maintaining accurate records.Responsibilities<ul><li>Answer incoming phone calls and assist customers with basic inquiries</li><li>Process completed work orders and create invoices in a timely manner</li><li>Ensure all completed work orders are invoiced in a timely manner</li><li>Record vendor bills and expenses in QuickBooks</li><li>Contact customers regarding past-due invoices and payment reminders</li><li>Maintain organized paper job files and office records</li><li>Scan documents and upload them into digital job folders</li><li>Maintain organized digital and paper job records for all completed work</li><li>Monitor company email and assist with customer communication</li><li>Provide general administrative support for daily office operations</li></ul>Qualifications<ul><li>Previous office administration or bookkeeping experience preferred</li><li>Experience with QuickBooks or similar accounting software</li><li>Strong organizational and multitasking skills</li><li>Professional phone and communication skills</li><li>Basic computer skills (email, spreadsheets, document management)</li><li>Strong attention to detail and accuracy with financial records</li><li>Ability to work independently in a small office environment</li></ul>What We Offer<ul><li>On-site training provided</li><li>Potential for partial remote work in the future once training is completed and responsibilities are fully learned</li></ul>Pay: $18.00 - $22.00 per hourExpected hours: 20.0 &ndash; 30.0 per weekWork Location: In person

Office Assistant

Dental Technology Solutions

Job Summary We are seeking a dedicated and detail-oriented Bookkeeper / Administrative Assistant to support our office operations and financial management. The ideal candidate will possess strong organizational skills, proficiency in accounting software, and excellent communication abilities. This role offers an opportunity to contribute to a well-organized, efficient workplace by managing bookkeeping tasks, providing administrative support, and ensuring smooth daily operations. The successful candidate will be proactive, reliable, and capable of handling multiple responsibilities with professionalism and precision.Duties<ul><li>Maintain accurate financial records using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations.</li><li>Manage front desk responsibilities such as greeting visitors, handling multi-line phone systems, and directing calls with proper phone etiquette.</li><li>Provide administrative support through data entry, filing, proofreading documents, and managing correspondence.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings to optimize office efficiency.</li><li>Support office management tasks including supply ordering, maintaining organized files, and overseeing general clerical duties.</li><li>Offer customer service support by responding to inquiries via phone or email and providing professional assistance to clients or visitors.</li><li>Utilize computer skills across Microsoft Office Suite and Google Workspace to prepare reports, presentations, and documentation.</li><li>Perform personal assistant duties as needed, including travel arrangements or special project support.</li><li>Maintain a professional office environment by ensuring cleanliness, organization, and adherence to office policies.</li></ul>Qualifications<ul><li>Proven experience in office administration or clerical roles with a focus on bookkeeping or accounting tasks.</li><li>Proficiency in QuickBooks accounting software and strong computer literacy across Microsoft Office and Google Workspace applications.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Strong communication skills with an emphasis on phone etiquette and customer service excellence.</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively.</li><li>Previous experience as a dental or medical receptionist is a plus but not required; relevant office management experience is essential.</li><li>Demonstrated attention to detail in proofreading, data entry, and filing processes.</li><li>Ability to manage time efficiently while handling multiple responsibilities simultaneously. Join us in supporting our team through exceptional administrative expertise and meticulous bookkeeping that ensures our office runs smoothly every day!</li></ul>Job Types: Full-time, Part-timePay: $18.71 - $23.75 per hourExpected hours: 18 &ndash; 40 per weekBenefits:<ul><li>Paid time off</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Bookkeeping: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>Cherry Hill, NJ 08003 (Required)</li></ul>Work Location: In person

Bookkeeper / Administrative Assistant

fulton management

Assistant Business Manager / BookkeeperFulton ManagementLos Angeles, CA (On-site)Fulton Management is a well-established entertainment business management and public accounting firm serving high-net-worth individuals in television, film, and digital media. With a team of approximately 50 professionals, we provide comprehensive client accounting, bookkeeping, and financial management services in a fast-paced, detail-driven environment.We are seeking an Assistant Business Manager / Bookkeeper who is organized, dependable, and interested in building a long-term career in entertainment business management.About the RoleThe Assistant Business Manager supports Business Managers with day-to-day client accounting, bookkeeping, and financial operations. This role requires strong attention to detail, the ability to manage multiple priorities, and comfort working in a paperless, technology-driven accounting environment.Key Responsibilities<ul><li>Accounts payable and accounts receivable processing</li><li>Journal entries and general ledger accounting</li><li>Payroll processing (Paychex experience preferred)</li><li>Maintaining multiple sets of general ledgers for individual and entity clients</li><li>Accounting and administrative support related to client financial reporting</li></ul>Qualifications<ul><li>1&ndash;2 years of bookkeeping or accounting experience preferred</li><li>Experience with QuickBooks and Excel strongly preferred</li><li>Bachelor&rsquo;s degree preferred (Accounting or Business Management a plus)</li><li>Highly organized with strong attention to detail</li><li>Ability to prioritize tasks and meet deadlines</li><li>Clear written and verbal communication skills</li><li>Comfortable working independently and collaboratively</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) plan</li><li>FSA (Flexible Spending Account) plans</li><li>Paid vacation, sick time, and holidays</li></ul>Pay: $60,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Have you worked with entertainment-industry clients (e.g., television, film, music, or digital media creators)?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Entertainment Providers: 1 year (Required)</li><li>Microsoft Excel: 1 year (Preferred)</li><li>QuickBooks: 1 year (Preferred)</li><li>business management, accounting, or client accounting?: 1 year (Preferred)</li></ul>Work Location: In person

Assistant Business Manager / Bookkeeper

Montana Hydraulics

Company Overview Montana Hydraulics is a metal manufacturing shop specializing in CNC machining, welding, and hydraulics.Job Overview We are seeking a proactive and detail-oriented Bookkeeper / Administrative Assistant to join our team. This paid position offers an exciting opportunity to support our daily operations through efficient office management, accurate bookkeeping, and exceptional customer service. The ideal candidate will demonstrate strong organizational skills, and a positive attitude.Duties<ul><li>Manage bookkeeping tasks using QuickBooks, including data entry, invoicing, and expense tracking</li><li>Use of Job Costing/ERP system to report Profit Margins,and Employee Productivity</li><li>Handle front desk responsibilities, greeting visitors and clients with professionalism</li><li>Operate multi-line phone systems to answer inquiries and direct calls appropriately</li><li>Maintain organized digital filing systems for documents, records, and correspondence</li><li>Provide administrative support such as calendar management, appointment scheduling, and proofreading documents</li><li>Assist with office management duties including supply inventory, mail distribution, and general clerical tasks</li><li>Support customer service efforts by responding to inquiries via phone or email and providing support as neededExperience</li><li>Previous office experience with clerical duties and administrative support roles</li><li>Familiarity with QuickBooks or other accounting software for bookkeeping purposes</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Excellent organizational skills with the ability to multitask efficiently in a busy environment</li><li>Experience in customer service roles such as reception or personal assistant positions is highly desirable</li><li>Knowledge of office management procedures, phone etiquette, data entry accuracy, and proofreading techniques</li></ul>Join us at Montana Hydraulics where your organizational talents and administrative expertise will contribute to our continued success!Drop-in interviews cannot be accepted.Pay: $24.00 - $29.00 per hourBenefits:<ul><li>401(k)</li><li>Retirement plan</li></ul>Work Location: In person

Mead Talerman & Costa LLC

Job description-Part-time Accounting AssistantPosition Overview: The Accounting Assistant will support the accounting team by performing a variety of administrative and clerical tasks. This role includes assisting with data entry and processing transactions. The ideal candidate is detail-oriented, organized, and capable of meeting deadlines while maintaining accuracy and confidentiality.Key Responsibilities:<ul><li>Handle routine bookkeeping tasks such as posting entries</li><li>Assist with Daily Bank deposits</li><li>Perform data entry for accounting transactions, including accounts payable and receivable, invoice processing and payment tracking</li><li>Enter financial data into accounting software accurately and timely</li><li>Assist with the processing of invoices</li><li>Handle communication with clients</li><li>Filing</li></ul>Requirements:<ul><li>High school diploma or equivalent (Associate&rsquo;s degree in accounting or finance preferred)</li><li>Proven experience as an Accounting Assistant, Clerk, or similar role</li><li>Proficiency in MS Office, particularly Excel; experience with accounting software (e.g., Quickbooks) is a plus</li><li>Strong attention to detail and accuracy</li><li>Ability to work independently and as part of a team</li><li>Strong organizational and time-management skills</li><li>Good communication skills, both written and verbal</li><li>Ability to handle sensitive information with confidentiality</li></ul>Preferred Qualifications:<ul><li>Experience with data entry and basic bookkeeping</li><li>Familiarity with basic accounting principles and financial terminology</li><li>Ability to prioritize tasks and meet deadlines</li></ul>Pay: $26.04 - $31.37 per hourWork Location: In person

Accounting Assistant part time

Your Accounting

Job OverviewWe are seeking a highly organized and proactive Office Manager / Executive Assistant to support daily office operations while providing administrative and financial support to leadership. This role combines office management, executive support, payroll processing, and bookkeeping assistance.The ideal candidate is detail-oriented, professional, and comfortable managing multiple responsibilities in a fast-paced environment.Key ResponsibilitiesOffice Management<ul><li>Oversee daily office operations and ensure efficient workflows</li><li>Manage office supplies, vendors, and facility needs</li><li>Maintain organized digital and physical filing systems</li><li>Coordinate internal communications and office procedures</li><li>Assist with employee onboarding and administrative setup</li></ul>Executive Assistant Support<ul><li>Manage executive calendars and schedule meetings</li><li>Prepare reports, presentations, and correspondence</li><li>Coordinate travel arrangements and expense tracking</li><li>Support leadership with project coordination and follow-ups</li></ul>Payroll Processing<ul><li>Process employee payroll accurately and on schedule</li><li>Maintain payroll records including wages, deductions, and benefits</li><li>Ensure compliance with payroll regulations</li><li>Assist with payroll reporting and year-end documentation</li></ul>Bookkeeping Support<ul><li>Assist with accounts payable and receivable</li><li>Record financial transactions in accounting software</li><li>Reconcile bank and credit card statements</li><li>Support the accounting team with financial reporting and month-end tasks</li></ul>Qualifications<ul><li>3+ years experience in office management, executive assistant, or administrative leadership roles</li><li>Experience processing payroll</li><li>Basic bookkeeping or accounting support experience</li><li>Strong proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Excellent organizational and multitasking skills</li><li>Strong written and verbal communication</li></ul>Preferred<ul><li>Experience with QuickBooks or other accounting software</li><li>Experience with payroll platforms such as ADP, Gusto, or Paychex</li><li>Business administration or accounting background</li></ul>Why Join Our Team<ul><li>Competitive salary based on experience</li><li>Professional and collaborative work environment</li><li>Opportunity to work closely with leadership and contribute to operations</li><li>Stable, growing company with long-term opportunities</li></ul>Job Type: Full-timePay: $28.00 - $33.00 per hourExpected hours: 20.0 &ndash; 40.0 per weekBenefits:<ul><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Experience:<ul><li>QuickBooks: 2 years (Preferred)</li><li>Bookkeeping: 2 years (Preferred)</li><li>Office: 5 years (Required)</li></ul>Work Location: In person

Office Manager/Bookkeeper/Administrative Assistant

Search 10000+ Bookkeeping assistant jobs near you this May. New roles added regularly across leading industries. Apply today.

10000 bookkeeping assistant jobs Near Me

FULL TIME: Customer Svc / Bookkeeping / Administrative Assistant, w/ Benefits

Office Assistant

Bookkeeper / Administrative Assistant

Assistant Business Manager / Bookkeeper

Bookkeeper / Administrative Assistant

Accounting Assistant part time

Office Manager/Bookkeeper/Administrative Assistant