bookkeeping assistant

The Greenroom Resource

Bookkeeping / financial administrative assistant needed for highly respected, fast growing entertainment industry business management company.The Bookkeeping assistant will work directly with the CEO and primarily:&middot; Handle bookkeeping duties for clients as requested by supervisor&middot; Reconcile bank accounts, credit card accounts, track receivables &amp; payables, properly account for assets &amp; liabilities&middot; Assist with inbound emails and accounts payable&middot; Handle miscellaneous financial/accounting tasks as requested by supervisorCandidate must live in Rhode Island. Non Rhode Island candidates will not be considered.Job Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Flexible schedule</li><li>Paid time off</li></ul>Physical Setting:<ul><li>Office</li></ul>Experience:<ul><li>Bookkeeping: 1 year (Required)</li></ul>Work Location: Remote

Bookkeeper/Administrative Assistant

Chris Mudd & Associates

Job SummaryWe are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with administrative support, ensuring smooth office operations and accurate financial management across multiple related entities. The ideal candidate will be energetic, highly organized, and possess excellent communication skills. You will play a key role in maintaining financial records, managing client and vendor communications, and supporting daily office functions to foster a productive and welcoming environment.Responsibilities<ul><li>Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations</li><li>Maintain accurate financial records through diligent data entry and meticulous record keeping</li><li>Handle multi-line phone systems with professionalism, providing exceptional customer service and support to clients and vendors</li><li>Assist with office management duties such as filing, document proofreading, and organizing spreadsheets using Microsoft Office tools</li><li>Support front desk operations by greeting visitors, managing appointments, and coordinating calendar schedules</li><li>Respond to client inquiries via phone and email, ensuring clear communication and prompt resolution of issues</li><li>Perform general clerical tasks including word processing, typing, and maintaining organized filing systems to enhance office productivity</li></ul>Qualifications<ul><li>Proven experience with office management, administrative support, or clerical roles in a professional environment</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry tasks</li><li>Experience using QuickBooks or similar accounting software for bookkeeping functions</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting</li><li>Bilingual abilities are a plus to support diverse client interactions</li><li>Exceptional phone etiquette and customer service skills for front desk and client communication responsibilities</li><li>Demonstrated ability to handle multiple responsibilities simultaneously while maintaining accuracy and attention to detail</li><li>Prior experience as a personal assistant or in calendar management is advantageous</li></ul>Join us in this exciting role where your organizational skills and technical proficiency will directly contribute to our success! We value energetic team players who thrive on efficiency, accuracy, and delivering outstanding support every day.Pay: $23.00 - $28.00 per hourExperience:<ul><li>bookkeeping: 3 years (Preferred)</li></ul>Work Location: Hybrid remote in Oklahoma City, OK 73107

Bookkeeper (Full Charge)(3+years)(No Benefits Offered)

St Vincent de Paul Society of Trumbull County

Receptionist/Administrative Assistant_______________________________________________________________________________________________Your ImpactSVdP Northeast Ohio is seeking a highly organized, detail-oriented Receptionist/Administrative Assistant to support the daily operations of our nonprofit organization. This position plays a vital role in ensuring the efficient functioning of the office by providing administrative, clerical, bookkeeping, and board support while serving as a welcoming first point of contact for donors, volunteers, clients, and community partners.The ideal candidate is professional, compassionate, adaptable, and committed to supporting the mission of St. Vincent de Paul through excellent organizational and customer service skills.Key ResponsibilitiesAdministrative Support<ul><li>Answer and direct incoming phone calls, emails, and visitors in a professional and welcoming manner.</li><li>Manage calendars and schedule appointments, meetings, and events for leadership.</li><li>Prepare correspondence, reports, presentations, and other organizational documents.</li><li>Maintain electronic and paper filing systems.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and day-to-day office operations.</li></ul>Financial &amp; Bookkeeping Support<ul><li>Perform basic bookkeeping tasks, including data entry, invoice processing, expense tracking, and account reconciliations.</li><li>Support monthly financial reporting by organizing documentation and records.</li><li>Maintain confidentiality of financial information.</li></ul>Board &amp; Governance Support<ul><li>Coordinate Board of Directors and committee meetings.</li><li>Prepare meeting agendas and board packets.</li><li>Record and distribute meeting minutes.</li><li>Maintain board records and governance documents.</li><li>Assist with board communications and scheduling.</li></ul>Donor &amp; Volunteer Support<ul><li>Update donor and volunteer databases.</li><li>Generate donor acknowledgment letters.</li><li>Assist with volunteer communications and scheduling.</li><li>Support fundraising events and donor stewardship activities as needed.</li></ul>General Office Operations<ul><li>Coordinate incoming and outgoing mail.</li><li>Maintain organizational calendars and shared office resources.</li><li>Assist with event logistics and meeting coordination.</li><li>Ensure office operations run efficiently and professionally.</li></ul>Required Qualifications/Skills/Education<ul><li>Associate degree or equivalent work experience preferred.</li><li>Minimum of 2&ndash;3 years of administrative experience, preferably in a nonprofit environment.</li><li>Experience with bookkeeping or accounting support.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Experience with accounting software such as QuickBooks is preferred.</li><li>Experience with donor management or CRM software is a plus.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Ability to prioritize multiple projects and meet deadlines.</li><li>Professional demeanor with excellent customer service skills.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li></ul>Desired QualitiesThe successful candidate will demonstrate:<ul><li>A commitment to the mission and values of SVdP Northeast Ohio.</li><li>Integrity, professionalism, and dependability.</li><li>Compassion and respect when interacting with individuals from diverse backgrounds.</li><li>Initiative and the ability to work independently.</li><li>Flexibility and willingness to assist wherever needed.</li><li>A collaborative, team-oriented mindset.</li></ul>Physical Requirements<ul><li>Ability to sit, stand, and use a computer for extended periods.</li><li>Occasionally lift or move up to 25 pounds.</li><li>Ability to attend occasional evening board meetings or organizational events.</li></ul>This could be a part-time or full-time, 25-40-hour per week position. Standard hours are generally Monday through Friday; Occasional extended hours may be required for major campaigns, seasonal initiatives, and special projects.Benefits:<ul><li>Matching Simple IRA</li><li>Life Insurance</li><li>AD&amp;D Insurance</li><li>Competitive Wage</li><li>Paid Time Off</li><li>Complimentary Meals</li><li>Employee Discounts</li></ul>About SVdP Northeast OhioSVdP Northeast Ohio serves individuals and families throughout the region by providing compassionate assistance, essential resources, and pathways toward stability. Guided by the Vincentian mission of serving neighbors in need with dignity and respect, we work alongside volunteers, donors, community partners, and supporters to strengthen our communities and offer hope to those facing hardship.Pay: $18.00 - $23.00 per hourBenefits:<ul><li>401(k) matching</li><li>Employee assistance program</li><li>Employee discount</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Receptionist/Administrative Assistant

Senior Living Salinas

Alamo Health Management is the business office of a multi-facility adult residential behavioral health organization committed to providing transitional housing and resident centered care services for clients suffering from mental health, addiction, and/or dual diagnosis. The ideal candidate wants to help break the cycle of clients moving from crisis centers to housing instability and back to crisis centers.We are seeking a detail-oriented and reliable Administrative Assistant to support the daily operations of our Business Office. This role plays an important part in ensuring smooth administrative workflows, accurate recordkeeping, and effective communication across departments. The ideal candidate is organized, professional, and committed to operational excellence in a mission-driven environment.Job description:<ul><li>Assist with tasks pertaining to daily operations, clerical and office duties.</li><li>Organize and carry out administrative assignments; compiles, and organizes information and data as assigned; prepares and assemble reports, manuals, articles, announcements, and other informational materials.</li><li>Compose, type, edit, and proofread documents, including forms, memos, administrative, statistical, financial, and staff reports, and correspondence, handwritten copy, verbal instructions, or from other material using a computer; check draft documents for punctuation, spelling, and grammar; makes or suggest typographical and stylistic corrections.</li><li>Verify and review forms and reports for completeness; apply company policies and procedures in determining completeness of applications, records, and files.</li><li>Operate standard office equipment, including computer hardware and software applications, copiers/fax machines, postage meters, scanners, and multi-line telephones.</li><li>Maintain calendars and make meeting arrangements, including scheduling and coordinating necessary materials and set-up.</li><li>Use filing, indexing, tracking, and record-keeping systems to locate and maintain information.</li><li>Respond to and effectively prioritize multiple phone calls and other requests for service.</li><li>Compose correspondence and reports or other documents independently or from brief instruction.</li><li>Assist with Medi-cal Billing as needed</li><li>With instruction, follow up on collection calls as needed.</li><li>Maintain good attendance.</li><li>Perform other duties as assigned or needed.</li></ul>Education and Experience:<ul><li>High school diploma or equivalent required.</li><li>General bookkeeping and record keeping experience required.</li><li>1-2 years administrative experience preferred.</li></ul>Certifications, Licenses, and other Special Requirements:<ul><li>Must have a current Tuberculosis (TB) skin test or chest x-ray.</li><li>Must pass criminal background check.</li><li>Must have compassion for and desire to work with the severely mentally ill population.</li></ul>Essential Skills:<ul><li>Excellent oral and written communication, and interpersonal skills.</li><li>Able to manage time effectively, flexible, and organized.</li><li>Proficient computer skills including but not limited to; Microsoft Office, Word, and Excel.</li><li>Medical Billing</li><li>Excellent grammar, spelling and proofreading skills.</li><li>Ability to multi-task, prioritize and work efficiently.</li><li>Able communicate in English effectively in person, over the phone, and in writing.</li></ul>Job Type: Full-timePay: $23.00 - $28.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Available to work full-time in-person?</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Supporting Executives or HR Leadership: 2 years (Required)</li><li>Administrative Assistant: 2 years (Required)</li><li>Bookkeeping: 2 years (Required)</li><li>Record keeping: 2 years (Required)</li><li>Multi-line phone systems: 2 years (Required)</li><li>Microsoft Office: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Business Office Administrative Coordinator (Bookkeeping & Records Focus)

Martis Camp

<div>For over twenty years, Martis Camp has set the standard for extraordinary private community living in the Tahoe region. It&rsquo;s a place where families and friends come together to enjoy an unmatched mountain lifestyle&mdash;surrounded by breathtaking scenery, enriched by world‑class amenities, and grounded in an authentic sense of community.
Nestled in the heart of Truckee, California, Martis Camp features an exceptional collection of amenities, including the iconic Camp Lodge, Family Barn, Beach Shack, Lost Library, and a stunning Tom Fazio&ndash;designed golf course. The Club provides a four-season experience with recreation, dining, wellness, and outdoor adventure woven into every aspect of daily life. Martis Camp isn&rsquo;t just a place to work, it&rsquo;s a place to belong, contribute, and be part of something truly remarkable. 
 
POSITION SUMMARY: 
 
The Accounting Assistant &ndash; Accounts Payable provides transactional and administrative support to the Senior Accountant, Accounts Payable Operations, and the Assistant Controller. This position assists with invoice entry, documentation review, approval follow-up, vendor record maintenance, routine vendor communication, payment-batch preparation, statement research, recordkeeping, and other accounting support activities. The Accounting Assistant supports the accounting department&rsquo;s activities for Martis Camp Club (MCC), Martis Camp Community Association (MCCA), and Martis Camp Foundation (MCF). 
 
The Accounting Assistant follows established accounts payable procedures and internal controls and helps ensure that invoices and vendor information are complete, accurate, and processed in a timely manner. The position supports the use of Ottimate and Jonas by monitoring workflow queues, assisting managers with routine questions, and escalating system, coding, payment, or compliance issues to the Senior Accountant. 
 
The Accounting Assistant works closely with the Senior Accountant, Accounts Payable Operations, and reports to the Assistant Controller. This position performs assigned duties in accordance with established procedures and escalates unusual transactions, vendor concerns, system issues, and accounting questions to the Senior Accountant or Assistant Controller. The position requires strong organizational skills, attention to detail, professional customer service, and the ability to manage multiple priorities while maintaining confidentiality and accuracy. 
 
The Accounting Assistant does not independently authorize payments, approve vendor banking changes, establish accounting policies, determine tax treatment, submit regulatory filings, or approve their own work. 
 
This is a full-time on-site accounting position requiring a standard 40-hour workweek, Monday through Friday, with occasional scheduled overtime as necessary to meet departmental deadlines and organizational needs. This is not a remote or hybrid position. 
ESSENTIAL JOB RESPONSIBILITIES: 
 
Accounts Payable Support<ul><li>
Enter and process invoices for MCC, MCCA, and MCF using established procedures.</li><li>
Confirm that invoices contain appropriate supporting documentation and evidence of departmental approval.</li><li>
Route invoices through Ottimate and follow up with managers regarding incomplete or unapproved invoices.</li><li>
Identify apparent duplicate invoices, missing information, or unusual items and refer them to the Senior Accountant.</li><li>
Prepare preliminary weekly payment batches and supporting reports for review and approval.</li><li>
Post recurring invoices and payment transactions based on approved schedules.</li><li>
Maintain organized electronic AP records and supporting documentation.</li><li>
Respond professionally to routine vendor inquiries regarding invoice receipt and payment status.</li><li>
Escalate vendor disputes, account holds, pricing disagreements, or other significant issues.</li><li>
Compare vendor statements to AP records; research missing invoices, unapplied credits, discrepancies, and open balances; and refer unresolved or significant items to the Senior Accountant or Assistant Controller.</li><li>
Maintain the check register and payment documentation as directed.</li></ul>
Vendor Records and Documentation<ul><li>
Obtain and maintain required vendor documentation, including W-9 forms, certificates of insurance, and other compliance documentation.
</li><li>Assist with vendor credit applications and banking documentation as needed.
</li><li>Enter and maintain vendor information in the accounting system in accordance with established procedures.
</li><li>Submit new vendor setups and changes to vendor names, addresses, tax information, banking information, or payment instructions for review and approval by the Senior Accountant or Assistant Controller.</li><li>
Maintain records needed for 1099, nonresident withholding, use-tax, audit, and unclaimed-property reporting.
</li><li>Assist with quarterly Nonresident Withholding reporting by gathering vendor information, preparing supporting schedules, and researching discrepancies for review and submission by the Senior Accountant.
</li><li>Assist with maintaining independent contractor files, including liability insurance and workers' compensation documentation, to ensure compliance with company policies.
</li><li>Assist the Senior Accountant with annual and quarterly compliance projects by gathering data and preparing supporting schedules.</li></ul><div>
Accounting and Administrative Support<ul><li>
Assist with AP-related month-end reports and supporting schedules.</li><li>
Research open invoices, credits, outstanding checks, and other assigned reconciling items.</li><li>
Assist with audit and year-end documentation requests.</li><li>
Distribute incoming accounting mail.</li><li>
Assist with printing, processing, and mailing member statements.</li><li>
Scan, file, copy, and organize accounting records.</li><li>
Assist with routine Ottimate questions and direct technical or accounting issues to the Senior Accountant.</li><li>
Provide backup support for other transactional accounting functions as assigned.</li><li>
Perform other administrative and accounting-support duties assigned by the Senior Accountant or Accounting Leadership.</li></ul> 

KNOWLEDGE AND SKILLS QUALIFICATIONS: 
<ul><li>
Strong organizational skills and attention to detail.</li><li>
Ability to accurately follow established accounting procedures and internal controls.</li><li>
Basic understanding of accounts payable and general ledger coding.</li><li>
Ability to prioritize recurring deadlines and manage multiple assignments.</li><li>
Excellent verbal and written communication skills, with the ability to build positive working relationships across all levels of the organization.
</li><li>Ability to provide courteous service to vendors, managers, members, and coworkers.</li><li>
Ability to identify unusual transactions or discrepancies and escalate them appropriately.</li><li>
Ability to work collaboratively within a deadline-driven accounting department.</li><li>
High ethical standards and ability to maintain confidential information.</li><li>
Dependable attendance and consistent follow-through on assigned responsibilities.</li></ul> 

EDUCATION, EXPERIENCE, CERTIFICATIONS, AND LICENSES:<ul><li>
High school diploma or equivalent required; relevant accounting or administrative experience may be considered in evaluating qualifications.</li><li>
Associate degree, accounting coursework, or bookkeeping certificate preferred.</li><li>
One to three years of accounts payable, bookkeeping, accounting-clerk, or administrative accounting experience preferred.
</li><li>Basic-to-intermediate Excel, Outlook, and Word skills.</li><li>
Experience with invoice-processing or accounting software preferred.</li></ul><ul><li>
Ability to maintain the highest level of confidentiality when handling sensitive financial, vendor, and member information.</li><li>
Jonas Club Management software or Ottimate software preferred but not required.</li><li>
Private club experience preferred but not required.</li></ul> 

PHYSICAL REQUIREMENTS:
<ul><li>Ability to remain seated and work at a computer workstation for extended periods.
</li><li>Ability to occasionally lift and carry up to 15 pounds.
</li><li>Ability to communicate effectively in person, by telephone, video conferencing, and electronic communication platforms.
</li><li>Ability to operate standard office equipment, including computers, printers, scanners, and telephones.
</li><li>Ability to occasionally bend, reach, stoop, and file documents.
</li></ul>WAGE RANGE &amp; BENEFITS: $28.00 - $34.00/hr, with a competitive benefit package<ul><li>
Medical, Dental, Vision, Life Insurance</li><li>
Dependent Care Flexible Spending Account</li><li>
401K with up to 7% employer match</li><li>
Paid Time Off</li><li>
Annual Fitness Bonus</li><li>
529 College Saving Account</li><li>
Scholarship Opportunities</li><li>
Retail Spa and Golf shop discounts</li><li>
Ambassador Recognition Activities and Events</li><li>
Free Ambassador Golf &amp; Tennis Clinics (when available)</li><li>
Work Tango Recognition and Incentive Programs</li><li>Martis Camp Club is an equal-opportunity employer</li></ul></div>
cog75iPVry</div>

Accounting Assistant – Accounts Payable

Tangible Investments, Inc

Tangible Investments, Inc. is an established Laguna Beach company with over 30 years in business specializing in rare coins, precious metals, jewelry, and collectibles. We are seeking an experienced Accounting Assistant with strong QuickBooks experience to join our accounting team. This position is ideal for an experienced bookkeeper who enjoys working with numbers, keeping financial records organized, and supporting the day-to-day accounting functions of a busy business.This position is ideal for someone who enjoys bookkeeping, working with numbers, and keeping financial records organized and accurate. We offer a friendly, team-oriented environment with flexible scheduling and are open to either a full-time employee with benefits or a part-time employee looking for approximately 30 hours per week.Responsibilities<ul><li>Download and post daily bank and credit card transactions into QuickBooks.</li><li>Record and apply customer payments received through eBay, PayPal, 1stDibs, and other payment platforms.</li><li>Process accounts payable, including grading service invoices and payments.</li><li>Scan and organize vendor bills and accounting documents.</li><li>Assist with bank and credit card reconciliations.</li><li>Prepare reports used for monthly sales verification and commission calculations.</li><li>Prepare correspondence related to licensing renewals and other business requirements.</li><li>Maintain accurate accounting records and assist with other accounting and administrative duties as assigned.</li></ul>Qualifications<ul><li>Advanced QuickBooks experience is required.</li><li>Minimum of 3 years of bookkeeping or accounting experience.</li><li>Experience with accounts payable and payment processing.</li><li>Proficiency in Microsoft Excel.</li><li>Excellent attention to detail and organizational skills.</li><li>Ability to work independently, prioritize tasks, and meet deadlines.</li><li>Experience with e-commerce accounting (PayPal, eBay, Shopify, Amazon, WooCommerce, or similar platforms) is a plus.</li></ul>Benefits (Full-Time)<ul><li>Company contribution of $100 per month toward group health insurance</li><li>Company pays 50% of dental and vision insurance premiums</li><li>Company-paid $25,000 life insurance policy</li><li>401(k) with a 3% company contribution regardless of employee contribution, plus eligibility for a discretionary annual 2% profit-sharing contribution</li><li>Paid holidays after successful completion of the 90-day introductory period</li><li>Paid Time Off (PTO) begins accruing after one year of employment</li><li>Flexible schedule</li><li>Friendly, team-oriented work environment with the opportunity to build a long-term career with a company that has been in business for over 30 years</li></ul>If you are dependable, organized, and take pride in accurate work, we'd love to hear from you.Pay: $28.00 - $32.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Vision insurance</li></ul>Experience:<ul><li>QuickBooks: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>Laguna Beach, CA 92651 (Required)</li></ul>Work Location: In person

Accounting Assistant

Marina Palms Boat Club

Part time or Full time Bookkeeper needed for US Marina Group, an operator of multiple marinas in South Florida and Caribbean. Position involves working with our Controller assisting with reconciliations of 10 accounts, payroll, payables, contract management, and other bookkeeping and administrative duties.Candidate must be very detail oriented with ability to multi-task. Must have good energy. Must be reliable. Word and Excel and QuickBooks experience, as well as bookkeeping, accounting and administrative knowledge is required. Understanding the Marina business is a plus. Must be exceptional at organization. Must be personable. Specific schedule to be determined with Controller. Only fully qualified individuals to apply.Job Types: Part-time, Full-timePay: $18.00 - $24.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul>Application Question(s):<ul><li>Are you looking for full time or part time?</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>marina industry: 2 years (Preferred)</li><li>Bookkeeping: 3 years (Required)</li><li>Microsoft Excel: 3 years (Required)</li><li>Accounting: 2 years (Required)</li><li>QuickBooks: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Portuguese or Spanish (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Fort Lauderdale, FL 33316 (Required)</li></ul>Work Location: Hybrid remote in Fort Lauderdale, FL 33316

Administrative Bookkeeper for Marina

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