bookkeeping specialist

CoreRecon

About CoreReconCoreRecon is a Texas-based cybersecurity and IT services company headquartered in Corpus Christi, serving commercial and government clients with 24/7 security operations, managed IT services, and compliance-focused solutions. We are growing fast and need an Office Manager &amp; Bookkeeping/Financial Specialist who can bring structure, organization, and fresh ideas to our day-to-day operations.Position OverviewThe Office Manager &amp; Bookkeeping/Financial Specialist will oversee the daily operation of the CoreRecon office and act as the central coordination point for administration, finance-related workflows, and executive support. This role is ideal for someone highly organized, proactive, and confident in implementing new processes to improve efficiency and scalability. A strong understanding of basic financial metrics (including EBITDA), QuickBooks, and spreadsheet balancing is required to support leadership with accurate and timely information. This is an on-site role in Corpus Christi, TX, and is not remote.Key Responsibilities<ul><li>Oversee daily office operations</li><li>Ensure the office is fully stocked, organized, secure, and functioning smoothly.</li><li>Manage vendor relationships, office supplies, mail, deliveries, and facility maintenance.</li><li>Drive process and workflow improvements</li><li>Review current administrative, financial, and communication processes and recommend improvements.</li><li>Implement new tools and workflows (checklists, dashboards, templates, automations) to increase efficiency and reduce errors.</li><li>Financial and bookkeeping support</li><li>Maintain and reconcile transactions in QuickBooks, including invoices, bills, expenses, and payments.</li><li>Assist with monthly closing activities, spreadsheet balancing, basic cash flow tracking, and financial reporting.</li><li>Support leadership with a high-level understanding of EBITDA and other key financial metrics by preparing summary reports and tracking trends.</li><li>Administrative and executive support</li><li>Manage calendars, meetings, travel arrangements, and company events as needed.</li><li>Prepare, organize, and maintain digital and physical records, contracts, and internal documentation.</li><li>Draft and refine internal forms, SOPs, and office policies to standardize operations.</li><li>HR and team coordination</li><li>Assist with onboarding new hires (paperwork, accounts, orientation scheduling).</li><li>Maintain employee files, track attendance/ PTO, and help coordinate performance review logistics.</li><li>Support company culture by organizing team meetings, training, and occasional staff events.</li><li>Support for bids and government work (preferred)</li><li>Assist in gathering documentation, formatting, and organizing materials for Federal/State bids and RFP responses.</li><li>Help maintain a library of standard company documents (capability statements, past performance, certifications) for use in proposals.</li></ul>QualificationsEducation &amp; Experience:<ul><li>Associate or Bachelor&rsquo;s degree in Accounting, Finance, or a related field (or equivalent experience).</li><li>3+ years of experience in office management, administrative management, or a similar operations/administrative role.</li><li>Strong working knowledge of QuickBooks for day-to-day bookkeeping tasks.</li><li>Strong knowledge in providing daily quotes to clients and potential new clients.</li><li>Proficiency with spreadsheet balancing and analysis (Excel or Google Sheets), including reconciliations, basic formulas, and building clear reports.</li><li>Familiarity with EBITDA and basic financial statements (income statement, balance sheet, cash flow) is sufficient to support leadership in understanding performance.</li><li>Proven track record of introducing and implementing new processes, workflows, or tools to improve efficiency and organization.</li><li>Excellent organizational, time management, and multitasking skills in a fast-paced, growing business.</li><li>Strong written and verbal communication skills with a professional, confident demeanor.</li><li>Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) or similar productivity suites.</li><li>Experience with Federal/State bids, RFPs, or government contracting is a strong plus but not required. (will provide commission and bonuses for winning contracts/bids.)</li></ul>Skills &amp; Competencies:<ul><li>Strong understanding of basic financial principles and statements.</li><li>Analytical mindset with high attention to detail.</li><li>Comfortable working with data in Excel.</li><li>Ability to balance multiple projects and meet deadlines.</li><li>Clear communication and a collaborative working style.</li></ul>What We Offer:<ul><li>Competitive pay based on experience and performance.</li><li>Full-time, on-site position in Corpus Christi, Texas (this is not a remote role).</li><li>Professional development opportunities and mentorship from experienced financial partners.</li><li>A chance to grow with one of Texas&rsquo; fast-emerging cybersecurity companies.</li><li>A dynamic and collaborative team culture focused on innovation and integrity.</li><li>Salary range can vary upwards with commissions and bonuses</li><li>Opportunity to grow with a scaling cybersecurity company and shape the backbone of office operations.</li></ul>Pay: $48,093.79 - $125,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Office Manager & Bookkeeping/Financial Specialist

SparkleMafia

Location: Poulsbo, WA (hybrid/remote-friendly option for the right candidate)OverviewAt SparkleMafia Professional Cleaning, we deliver premium, eco-conscious cleaning services across the Kitsap Peninsula while embracing smart technology to scale efficiently and deliver exceptional client experiences. We&rsquo;re seeking a proactive, tech-savvy, and warmly professional Operations &amp; AI Systems Specialist to support daily operations and drive our AI transformation.This hybrid role combines traditional executive assistance (taking calls, crafting estimates, scheduling cleanings, and keeping the business running smoothly) with hands-on technical expertise in AI agents, automation, information systems, bookkeeping, and reporting. You&rsquo;ll be the key person who frees up the owner&rsquo;s time by automating repetitive tasks while helping us implement the AI-powered lead flow we&rsquo;ve designed&mdash;turning more leads into booked appointments with less manual effort.If you love blending warm client service with no-code automation, AI tools, and data-driven insights&mdash;and you thrive in a fast-paced, values-driven small business&mdash;this is your opportunity to make a real impact on both operations and growth.ResponsibilitiesDaily Operations Support<ul><li>Handle inbound client calls, texts, and emails with a friendly, professional demeanor using Nextiva; qualify leads, prepare estimates, and schedule cleanings in ZenMaid.</li><li>Manage team schedules, and cleaning routes while proactively resolving scheduling conflicts.</li><li>Maintain client records, and accurate data entry for payroll (Gusto) and job tracking.</li><li>Assist with team events and internal communications to keep morale high.</li></ul>AI &amp; Automation Leadership<ul><li>Design, build, test, and maintain AI agents and automation workflows (using platforms like Zapier/Make, QuoteIQ, voice AI tools, and custom chatbots) to handle new-lead qualification, instant AI-generated estimates, 24/7 follow-up sequences, virtual walk-throughs, and client nurturing.</li><li>Manage and optimize our information systems: CRM, booking software (ZenMaid), website forms, and all integrations to ensure seamless data flow and minimal manual work.</li><li>Continuously improve automation rules so that 80-90% of routine lead interactions happen without human intervention while maintaining our signature warm SparkleMafia touch.</li></ul>Bookkeeping, Reporting &amp; Project Management<ul><li>Assist in day-to-day bookkeeping and reconciliation in Wave Accounting (or QuickBooks); prepare monthly financial reports, job-costing summaries, and profitability analyses.</li><li>Create clear operational dashboards and reports (lead conversion rates, booking trends, AI performance metrics, revenue forecasts) using Excel, Google Data Studio/Looker Studio, or ClickUp dashboards.</li><li>Lead small-to-medium projects in ClickUp (or similar project management software), tracking AI implementation milestones, SOP updates, and process improvements with clear timelines and accountability.</li></ul>General<ul><li>Document and refine SOPs as we evolve with new AI tools.</li><li>Proactively identify bottlenecks and propose technology solutions that save time and increase confirmed appointments.</li><li>Provide occasional in-office support while working primarily in a flexible, results-focused environment.</li></ul>QualificationsRequired<ul><li>2+ years of administrative or operations experience in a service-based business (cleaning, home services, or similar is a strong plus).</li><li>Proven ability to take client calls, write estimates, and manage scheduling with excellent phone and written communication skills.</li><li>Hands-on experience setting up and managing AI agents, chatbots, or voice AI (examples: Voiceflow, Phonely, newo.ai, QuoteIQ, or similar).</li><li>Strong proficiency with automation platforms (Zapier or Make.com) and no-code tools.</li><li>Bookkeeping experience and comfort with Wave Accounting, Gusto, and Excel/Google Sheets for reporting.</li><li>Intermediate-to-advanced skills in project management software (ClickUp, Asana, Monday.com, or equivalent).</li><li>Excellent organizational, multitasking, and problem-solving abilities with a warm, approachable personality.</li></ul>Preferred / Big Plus<ul><li>Familiarity with cleaning-industry software (ZenMaid, ServiceTitan, Housecall Pro, etc.).</li><li>Experience preparing financial or operational reports for small business owners.</li><li>Basic understanding of information systems, databases, or CRM architecture.</li><li>Interest in or experience with AI prompt engineering and workflow optimization.</li><li>Event planning or team coordination experience.</li></ul>Why Join SparkleMafia?You won&rsquo;t just answer phones and file paperwork&mdash;you&rsquo;ll be the architect of our AI-powered operations, dramatically reducing manual work while helping us book more jobs and grow sustainably. You&rsquo;ll work directly with the owner on high-impact projects, gain cutting-edge experience with AI in the service industry, and be part of a fun, eco-conscious team that genuinely cares about its people and community. Competitive pay, flexible hours, and real ownership over the systems that drive our success.Job Type: Full-timePay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li><li>Referral program</li></ul>Work Location: Hybrid remote in Poulsbo, WA 98370

Operations & AI Systems Specialist

Precision Interiors

Job Overview We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team! This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of our office environment while maintaining accurate bookkeeping records. The ideal candidate is resourceful, detail-oriented, and possesses excellent organizational skills. You will handle essential bookkeeping tasks to support our business growth along with overlooking financial records to ensure the business is at it's best. This paid position is a small company operation where you will be working alone part of the time.Duties<ul><li>Oversee daily office operations.</li><li>Maintain organized filing systems, data entry, and document proofreading to ensure accuracy and accessibility of records.</li><li>Handle bookkeeping responsibilities using QuickBooks, including invoicing, expense tracking, and bank reconciliations.</li><li>Support administrative tasks such as typing reports, managing office supplies inventory, and coordinating office maintenance.</li><li>Utilize computer skills across Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.</li><li>Ensure efficient office management by implementing organizational systems that enhance productivity and workflow.</li></ul>Experience<ul><li>Proven experience in office management or administrative roles with a strong background in clerical support and customer service.</li><li>Prior bookkeeping experience using QuickBooks is essential.</li><li>Demonstrated proficiency in computer literacy, including Microsoft Office, Google Workspace, data entry, filing, and proofreading skills.</li><li>Strong organizational skills with the ability to multitask efficiently while maintaining attention to detail.</li></ul>Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Office Manager / Bookkeeper

My CPA Coach

Client Accounting Manager (CAS Services)We are seeking a seasoned, detailed-oriented Bookkeeper at My CPA Coach, responsible for managing bookkeeping and accounting services for multiple high net-worth individuals and small business clients across a variety of industries. My CPA Coach is a fast-growing CPA Firm that specializes in Tax Planning and Consulting for Small Business Owners and High-Income Individuals. This is a client-facing role that requires strong communication skills and a high level of accuracy and ownership over the bookkeeping process.Highlights of the Role:<ul><li>Serve as a primary point of contact for small business clients for accounting &amp; bookkeeping services</li><li>Work independently to perform bookkeeping and payroll services</li><li>Work from home; position is 100% remote</li><li>Ensure timely, accurate, and quality work deliverables</li><li>Receive competitive base compensation</li></ul>The Ideal Candidate:<ul><li>Is QuickBooks Certified</li><li>Has at least 3 years of client-facing accounting experience, serving as the primary contact for engagements</li><li>Is confident to serve clients independently (resources provided)</li><li>Is able to work effectively and efficiently on tasks</li></ul>Job Responsibilities:<ul><li>Serve as the primary point of contact for assigned clients and communicate directly regarding bookkeeping questions and requests</li><li>Provide full-service accounting and bookkeeping services to diverse clientele, including business owners, real estate investors, and high-income or high-net worth individuals.</li><li>Collaborate with internal team members, including CPAs and bookkeeping specialists, regarding client financials to deliver optimal results</li><li>Prepare and lead client accounting calls, regularly providing status updates and engaging the clients with their accounting questions throughout the year.</li><li>Maintain strong client relationships by managing their expectations, being responsive to their communications/emails, and meeting your promises with clients (delivering on what you say you will)</li><li>Oversee and manage all accounting practices and ensure compliance with financial regulations and standards.</li><li>Collaborate with Managing Partners to develop and implement financial and operational strategies aligned with the organization's goals.</li><li>Stay up-to-date on relevant accounting laws and regulations.</li></ul>Qualifications<ul><li>Must be a certified Bookkeeper in QuickBooks online</li><li>At least 3 years of QuickBooks Online and/or relevant bookkeeping experience</li><li>Strong problem solving and interpersonal communication skills</li><li>Ability to set priorities, handle multiple tasks, and deliver results in a fast paced and dynamic environment with the desire for continuous improvement</li><li>Willingness and ability to learn new tools and technologies quickly</li></ul>Job Type: Full-timePay: $70,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have at least 3 years of client-facing accounting experience where you've served as the primary contact? Please briefly describe your experience.</li></ul>Education:<ul><li>Associate (Required)</li></ul>Experience:<ul><li>Bookkeeping: 3 years (Required)</li></ul>License/Certification:<ul><li>QuickBooks Online Certification (Required)</li></ul>Work Location: Remote

Client Accounting Manager - Remote

CLM Construction

Job Title: Bookkeeper / Office Manager Location: Kalona, IA Job Type: Full-TimeAbout Us We are a growing small construction company based in the Kalona, Iowa area, focused on delivering high-quality work and maintaining strong relationships with our clients. We&rsquo;re looking for a reliable and organized professional to help manage our day-to-day financials and office operations.Position Overview This role combines bookkeeping and administrative responsibilities, supporting both the financial and daily operations of the business. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a small business environment.Key Responsibilities<ul><li>Manage day-to-day bookkeeping using QuickBooks</li><li>Process payroll accurately and on time</li><li>Handle accounts payable and receivable</li><li>Reconcile bank and credit card statements</li><li>Help manage incoming phone calls and emails</li><li>Assist with general administrative and office tasks as needed</li></ul>Qualifications<ul><li>Experience with QuickBooks (required)</li><li>Payroll processing experience</li><li>Proficiency in Microsoft Office or Google Workspace</li><li>Strong organizational and time management skills</li><li>Excellent communication skills (written and verbal)</li><li>Ability to work independently and maintain confidentiality</li></ul>What We Offer<ul><li>Competitive pay based on experience</li><li>Opportunity to play a key role in daily operations</li></ul>How to Apply Please submit your resume along with a brief summary of your relevant experience. We&rsquo;re looking for someone who can step in and make an immediate impact.Pay: $24.00 - $30.00 per hourWork Location: Hybrid remote in Kalona, IA 52247

Bookkeeper/Office Manager

PROGRESS PARTNERS

<div>About the Company
We are a growing international group operating in the digital and SaaS space. With a fully remote, globally distributed team and multiple entities across different jurisdictions, we focus on efficiency, transparency, and innovation. We are looking for a high-ownership financial professional to join us and streamline our global financial operations.
This is a 100% remote position where you will take full responsibility for the financial operations. You will be working directly with the Founders and Executive Leadership, you will ensure that our global team is paid on time, our records are impeccable, and our financial processes are built for scale.<h3 class="jobSectionHeader">
What You&rsquo;ll Do</h3><ul><li>
Global Payroll Mastery: Manage end-to-end payroll for employees and contractors worldwide, primarily through Deel.</li><li>
Full-Cycle Bookkeeping: Maintain accurate financial records across multiple group entities and subsidiaries using QuickBooks.</li><li>
Payment Operations: Oversee accounts payable, process invoices promptly, and ensure seamless coordination with vendors.</li><li>
Reconciliations &amp; Reporting: Handle multi-currency reconciliations and ensure bookkeeping consistency across the entire group.</li><li>
Process Ownership: Identify opportunities to automate workflows and bring more structure to our international financial operations.</li></ul><h3 class="jobSectionHeader">
What we expect from you:</h3><ul><li>
Experienced: 3+ years in bookkeeping or payroll management, ideally within a SaaS, tech, or digital product environment.</li><li>
Tool Expert: Hands-on experience with QuickBooks and contractor management platforms (experience with Deel is a significant plus).</li><li>
Independent &amp; Disciplined: You thrive in a remote-first environment and take full ownership of your tasks without needing constant supervision.</li><li>
Structure-Oriented: You love building order out of complexity and have a keen eye for detail.</li><li>
Fluent in English: Excellent written and verbal communication skills are essential for collaborating with our global team.</li></ul><h3 class="jobSectionHeader">
Why Join Us?</h3><ul><li>
Remote-First Excellence: Work from anywhere remotely within &plusmn;4 hours of CET.</li><li>
High Impact: You will have the autonomy to shape financial processes and work directly with the leadership team.</li><li>
Modern Work Culture: Flexible hours, a result-oriented approach, and a focus on work-life balance.</li><li>
Premium Tools: We provide Apple equipment to ensure you have the best setup for success.</li><li>
Generous Benefits: Unlimited PTO and the opportunity to grow into a leadership role as the company expands.</li></ul></div>

Senior Bookkeeper

TSK Accounting

TSK Accounting is hiring. Do you consider yourself an excellent Accountant/Bookkeeper? Do you feel unappreciated in your current position? Need some work/life balance and flexibility in your schedule? Is Excel your jam? Do you know Quickbooks like the back of your hand?If you answered YES to these questions, we are the job for you!TSK Accounting is an outsourced solution for small to medium size businesses for their Fractured CFO, Accounting and Bookkeeeping needs. Our ideal candidate will be a hard-working professional able to undertake a variety of clients and work diligently under pressure. This person will be comfortable moving between Quickbooks online and desktop. You need a high degree of attention to detail and discretion.A typical day will include:<ul><li>Working on several client accounts in a day</li><li>Basic bookkeeping functions such as Bank Reconciliations, Accounts Payable, Payroll, etc.</li><li>Preparing and filing sales tax returns into multiple states</li><li>Preparing/Updating Excel spreadsheets</li><li>Maintain trusting relationships with suppliers, customers and colleagues</li></ul>Skills<ul><li>Knowledge of QuickBooks desktop and online required</li><li>Knowledge of Sage 100 ERP or InxSql a plus</li><li>Proficiency in MS Office, with strong Excel skills required</li><li>Excellent organizational and time management skills</li><li>Analytical abilities and aptitude in problem-solving</li><li>Excellent written and verbal communication skills</li></ul>Pay: $23.00 - $27.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Work from home</li></ul>Experience:<ul><li>Accounting: 3 years (Preferred)</li><li>QuickBooks: 3 years (Preferred)</li></ul>Work Location: Hybrid remote in Quakertown, PA 18951

Accountant / Bookkeeper

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