bookkeeping specialist

Purdy Powers & Company

Accounting Specialist / Senior Accounting SpecialistPurdy Powers &amp; Company &ndash; Portland, MainePurdy Powers &amp; Company is a premier accounting, tax, and business advisory firm serving mid-size companies, as well as individuals with sophisticated tax lives throughout Maine and beyond. Our mission is to help clients reach their full potential by delivering services that drive meaningful results.We are seeking a detail-oriented and service-minded Accounting Specialist or Senior Accounting Specialist to join our Client Accounting &amp; Advisory Services (CAAS) team. This full-time role provides outsourced accounting and bookkeeping support to business clients, including day-to-day accounting functions, reconciliations, client communication, and accounting system support.This position may be filled at either the Accounting Specialist or Senior Accounting Specialist level depending on the selected candidate&rsquo;s experience, technical skills, independence, client service capabilities, and ability to support more complex client assignments. The ideal candidate is organized, adaptable, and committed to delivering accurate, timely, and professional client service.Position LevelWe are open to hiring at either the Accounting Specialist or Senior Accounting Specialist level and will tailor the final title and scope to the selected candidate&rsquo;s experience, strengths, and ability to work independently.At the Accounting Specialist level, this is a great opportunity for someone who enjoys hands-on accounting work, client service, and building experience across a variety of outsourced accounting and bookkeeping functions. This level is well-suited for candidates who are detail-oriented, organized, comfortable managing recurring accounting tasks, and eager to continue developing their technical and client-service skills.At the Senior Accounting Specialist level, this role offers the opportunity to take on more complex client work, serve as a resource to other team members, and play a larger role in improving processes and supporting client relationships. Senior-level candidates should bring prior experience in a similar role, strong independent problem-solving skills, and the ability to train, coach, or supervise others, including both internal team members and clients.Key Responsibilities<ul><li>Provide outsourced accounting and bookkeeping support to business clients in a timely, accurate, and professional manner</li><li>Assist with or lead monthly, quarterly, and annual accounting tasks for assigned clients, depending on experience level</li><li>Process accounts payable, accounts receivable, bill payments, invoicing, cash receipts, payroll, and sales tax functions, as assigned</li><li>Prepare and maintain accurate accounting records and supporting documentation</li><li>Perform bank account and general ledger reconciliations and identify discrepancies for follow-up</li><li>Support client onboarding activities, including assistance with accounting system setup and process implementation</li><li>Communicate effectively with clients and coworkers regarding questions, deadlines, assigned work, and accounting processes</li><li>Assist clients with accounting-related requests and provide support on processes and systems, as needed</li><li>Support or lead more complex client assignments, depending on experience level</li><li>Train and coach clients on accounting processes, systems, and best practices, as appropriate</li><li>Train, coach, or supervise other team members, as appropriate for the Senior Accounting Specialist level</li><li>Use accounting software and related technology tools to complete work efficiently and accurately</li><li>Maintain confidentiality of client and Firm information</li><li>Organize and prioritize multiple assignments while meeting established deadlines</li><li>Contribute to a team-oriented environment and provide support on additional projects or duties, as assigned</li></ul>QualificationsThe ideal candidate will bring:<ul><li>Associate&rsquo;s or bachelor&rsquo;s degree in Accounting, Business, or a related field preferred; an Accounting Certificate combined with a bachelor&rsquo;s degree in another field may also be considered</li><li>Prior bookkeeping, payroll, accounts payable, accounts receivable, general accounting, or client accounting support experience</li><li>Experience with Microsoft Office applications, including Excel and Outlook</li><li>Familiarity with QuickBooks or similar accounting software preferred</li><li>Demonstrated ability to perform work accurately, maintain organized records, and manage multiple assignments within established deadlines</li><li>Ability to learn new systems, processes, and technology in a fast-paced environment</li><li>Effective verbal and written communication skills, with the ability to interact professionally with clients and coworkers</li><li>Ability to work independently while recognizing when to seek guidance</li><li>Ability to maintain confidentiality and handle sensitive information with discretion</li><li>Strong attention to detail, organizational skills, and customer service orientation</li><li>QuickBooks certification or other relevant accounting software training is a plus</li></ul>Senior-level candidates should also bring:<ul><li>Experience in a similar client accounting, bookkeeping, or outsourced accounting role</li><li>Ability to work on and lead more challenging or complex assignments</li><li>Strong independent problem-solving skills and sound judgment</li><li>Experience training, coaching, or supervising other employees</li><li>Ability to train and coach clients on accounting processes, systems, and best practices</li></ul>Compensation &amp; BenefitsPurdy Powers &amp; Company offers a competitive compensation package and a comprehensive suite of benefits, including:<ul><li>Summer Schedule: Enjoy paid Fridays off between Memorial Day and Labor Day</li><li>Comprehensive Benefits: 401(k) with Profit Sharing, Health, Dental, and Vision Insurance, Section 125 Plan, Life Insurance, Short- and Long-Term Disability, Parental Leave, Paid Holidays, and generous PTO</li><li>Financial Flexibility: FSA and HSA options available</li><li>Professional Growth: Educational reimbursement and ongoing learning opportunities</li><li>Work Flexibility: Hybrid and remote work options by mutual agreement</li><li>Added Perks: Free onsite parking in Portland, plus team lunches and social events</li></ul>Final title and compensation will be based on experience, qualifications, technical skills, independence, client service capabilities, and ability to perform the responsibilities required at the applicable level.Equal Employment Opportunity StatementPurdy Powers &amp; Company is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position.Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Specialist / Senior Accounting Specialist

AudaCity Capital

<div>
 
 The Role
 
 
 
 As a Book Keeper / Payments Specialist, you will play a crucial role in managing financial transactions and maintaining accurate financial records. You will work closely with the finance team to ensure timely processing of payments and reconciliation of accounts.
 
 
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 Manage day-to-day bookkeeping tasks
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 Process payments and invoices
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 Reconcile bank statements and accounts
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 Prepare financial reports and summaries
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 Assist in budgeting and forecasting
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 Collaborate with team members to improve financial processes
 
 
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 Ideal Profile
 
 :
 
 
 The ideal candidate will have a strong background in bookkeeping and finance, with a keen eye for detail and accuracy.
 
 
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 Experience in bookkeeping
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 Familiarity with accounting software
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 Strong analytical skills
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 Excellent communication skills
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 Attention to detail
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 Problem-solving abilities
 
 
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 Education: Bachelor's degree in Finance, Accounting, or related field preferred.
 
 
 
 What's On Offer
 
 
 
 This position offers competitive salary and benefits, opportunities for professional growth, and a collaborative work culture. We support remote work and provide access to learning resources to enhance your skills.
</div>

Book Keeper / Payments Specialist

DL&Associates, LLC

DL &amp; Associates, LLC is looking for a QuickBooks Implementation Specialist for its business expansion. The ideal candidate must be highly motivated and enthusiastic in accounting software application use and willing to learn new technology and applications.Responsibilities:<ul><li>Remote/onsite support to QuickBooks accounting system.</li><li>On-boarding ERP accounting systems to QuickBooks including data conversion, etc.</li><li>Consult and advise customers with QuickBooks, bookkeeping questions, or issues</li><li>Provide QuickBooks go-live and post-go-live support including balance sheet, P&amp;L, inventory adjustment, etc.</li><li>Train users on the use of QuickBooks and configure QuickBooks software to the customer&rsquo;s specifications.</li></ul>Qualification and Requirements:<ul><li>Certified QuickBooks Online Advanced or QuickBooks Desktop Proadvisor preferred.</li><li>Bachelor&rsquo;s or Associate's degree.</li><li>One year of Bookkeeping/Accounting experience is preferred.</li><li>With a business degree school or account background is strongly preferred</li><li>Team player</li><li>Time management, multi-tasking, and adapting to priority changes is a must</li><li>Must be willing to occasionally work after business hours or weekends for support</li><li>Must be a fast, self-motivated learner and problem solver</li><li>Must be proficient in QuickBooks, Microsoft Excel, Word, and PowerPoint</li><li>Must have good communication skills both verbal and written.</li><li>Must pass a drug screening test and criminal background check.</li></ul>This position is neither a bookkeeping role nor an IT support rolePay: $42,000.00 - $45,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

QuickBooks Implementation Specialist

No Bull Financial Consulting, LLC

No Bull Financial ConsultingNo Bull Financial Consulting (NBFC) helps small business owners save time and make better decisions through accurate, timely bookkeeping and essential accounting support. Our three promises guide everything we do: Honest Advice. Flat Fees. No Bullshit.We are a fast-growing, fully remote firm seeking a reliable and detail-oriented Client Accounting Assistant to support our Client Accounting Specialists by handling foundational bookkeeping tasks that keep client files accurate, organized, and moving efficiently.This role is ideal for someone seeking meaningful, flexible part-time work &mdash; including parents, semi-retirees, and accounting students &mdash; while also offering a clear pathway to increase hours and grow into a Client Accounting Specialist over time.Job DetailsJob Title: Client Accounting Assistant Job Type: Part-time (10&ndash;20 hours per week to start) Work Location: Fully Remote Schedule: Flexible (Monday&ndash;Friday) Compensation: $15&ndash;$22 per hour (experience-based) Flexibility: Work when you want and take time away when you need to, as long as deadlines are met Required Meetings:<ul><li>Weekly Monday All-Hands Meeting (1pm CST)</li><li>Occasional participation in 1:1 calls with Client Accounting Specialists (typically brief, scheduling is flexible)</li><li>Depending on the number of CASs you support, this may result in a few required meetings per week</li><li>Advancement:</li><li>Clear opportunity to increase hours and grow into a Client Accounting Specialist role</li></ul>This role intentionally starts with a manageable hour load. High-performing team members often gain additional hours and responsibilities as they master the workflow.Responsibilities<ul><li>Enter financial data into QuickBooks Online and/or Xero</li><li>Categorize routine transactions and match bank transfers</li><li>Upload and organize client documentation within the accounting software</li><li>Request missing information from clients using templates</li><li>Maintain organized notes and ensure client files remain up-to-date</li><li>Assist with preparing client files for monthly reporting cycles</li><li>Support cleanup or catch-up work under the direction of a Client Accounting Specialist</li><li>Follow established workflows and checklists</li><li>Flag unusual or unclear transactions for review</li><li>Attend the weekly Monday meeting and participate in CAS 1:1 calls as requested</li><li>Participate in onboarding and ongoing training</li></ul>Your work directly increases the efficiency of our Client Accounting Specialists, enabling them to focus their time on higher-value responsibilities.Required Qualifications<ul><li>Strong attention to detail</li><li>Excellent organization and time management skills</li><li>Ability to follow structured workflows</li><li>Clear and professional written communication</li><li>Dependable and self-motivated in a remote environment</li><li>Tech-comfortable and eager to learn new systems</li><li>Must be a U.S. resident and legally eligible to work in the U.S.</li><li>Must pass a background check</li><li>Alignment with our values: integrity, professionalism, practicality</li></ul>Preferred (Not Required) QualificationsWe will train the right candidate.<ul><li>Experience with QuickBooks Online or Xero</li><li>Administrative, customer service, or operations experience</li><li>Basic understanding of bookkeeping concepts</li><li>Experience working with transactions, documentation, or data entry</li></ul>Our Culture: No Bullshit, High StandardsIntegrity &ndash; Honest Advice We produce accurate work, communicate clearly, and take responsibility for our decisions.Professionalism &ndash; Flat Fees We work efficiently, stay organized, and continually improve our skills.Practicality &ndash; No Bullshit We deliver useful information on time and avoid unnecessary complications or excuses.If you appreciate structure, reliability, flexibility, and continuous learning, this role will fit you well.Benefits<ul><li>Fully remote work</li><li>Flexible schedule (work when you want; take time away as needed)</li><li>Hands-on experience with modern cloud accounting systems</li><li>Direct mentorship from Client Accounting Specialists</li><li>Clear career path, with opportunities to advance into:</li><li>Client Accounting Specialist</li><li>Payroll, A/P, or A/R roles</li><li>Cleanup &amp; Corrections roles</li><li>Future leadership tracks</li></ul>How to ApplyPlease submit:<ul><li>Your r&eacute;sum&eacute;</li><li>A brief message explaining why you&rsquo;re a good fit for our No Bullshit culture</li><li>Any relevant skills or experience</li></ul>Your Indeed screening questionnaire will also be reviewed as part of the evaluation process.Job Type: Part-timePay: $15.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>Are you QuickBooks Online Certified?</li><li>Are you Xero Certified?</li><li>Are you ADP Certified?</li></ul>Work Location: Remote

Client Accounting Assistant (Remote)

The Insurance Library Association of Boston

The Insurance Library&mdash;a nonprofit education, event, and research center&mdash;seeks a Bookkeeper &amp; Administrative Specialist to manage the organization's bookkeeping and provide administrative support. This role is ideal for an experienced bookkeeping professional who enjoys working in a small, dynamic organization where flexibility, attention to detail, and teamwork are valued. We invite you to join us as we continue to evolve our educational programs, events, and services. More information about the Library is on the Library&rsquo;s website at www.insurancelibrary.org.Summary of Position<ul><li>Reports to the Executive Director</li><li>Primarily responsible for full cycle bookkeeping using accrual accounting</li><li>Please note: A minimum of five years of bookkeeping experience, including substantial hands-on experience with QuickBooks Online and Excel, and some experience with accrual accounting, is required. Applicants who do not meet this requirement will not be considered.</li><li>Additional responsibilities include providing administrative support to the Executive Director and assisting with some administrative aspects of education programs or events</li></ul>Principal ResponsibilitiesQuickBooks:<ul><li>Maintain accurate financial records</li></ul>&middot; Process and manage all aspects of A/R and A/P&middot; Prepare bank deposits and reconcile bank statements and internal accounts&middot; Record payroll data from payroll service reports&middot; Record investment account journal entries prepared by external accountant&middot; Generate basic financial statements and reports&middot; Assist with preparing annual budget&middot; Compile material for annual auditSupport for Executive Director:<ul><li>Provide general administrative support for Executive Director, including generating annual fund thank you letters/tax receipts (using Word mail merge)</li></ul>Bloomerang:&middot; Update financial and constituent data in Bloomerang donor management databaseEducation and Event Support:<ul><li>If time permits, assist Education &amp; Event Coordinator in processing education program registrations, continuing education credits, and serving as backup during webinars, and processing registrations and otherwise preparing for events</li></ul>Please note: Because we are a small team, all employees occasionally assist with projects and events outside their primary responsibilities.Qualifications&middot; College degree (Associate or Bachelor) or bookkeeping certification such as CB or CPB&middot; A MINIMUM OF FIVE YEARS OF EXPERIENCE IN FULL CYCLE BOOKKEEPING OR ACCOUNTING, WITH PROFICIENCY IN QUICKBOOKS AND SOME EXPERIENCE WITH ACCRUAL ACCOUNTING, IS MANDATORY&middot; Proficient with Microsoft Word, Excel, and Outlook Mail. Familiar with Adobe Acrobat PDF&middot; Strong organizational and time management skills&middot; Ability to maintain organized digital records&middot; Excellent attention to detail&middot; Ability to work independently and as part of a team&middot; Experience in, or desire to work in, a small office setting&middot; Experience with constituent management software is a plus but not requiredHours&middot; Minimum three days a week&middot; Flexible days / hours, in-office or hybridSalary and Benefits&middot; Full time: $60,000--$70,000 commensurate with qualifications and experience&middot; Paid vacation&middot; Generous paid holidays (14-16 annually)&middot; 401(k) matching&middot; Disability and life insurance for full-time employeesTo ApplyTo apply, please submit your r&eacute;sum&eacute;, cover letter (addressed to the Executive Director, Michael A. Pezza Jr.), and any salary requirements to jobs@insurancelibrary.org.Pay: $60,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Disability insurance</li><li>Flexible schedule</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Boston, MA 02109

Bookkeeper & Administrative Specialist for a Dynamic Nonprofit Organization

Vailes Brothers, Inc

<div>Bookkeeper/Accounting Specialist
Vailes Brothers | Fishersville, VA 
$25.00-$30.00 per Hour Based on Experience 
Full-Time | Monday-Friday | 8:00 AM-5:00 PM<h2 class="jobSectionHeader">
Join One of the Valley's Best Workplaces</h2>
Vailes Brothers is seeking an experienced Bookkeeper/Accounting Specialist to support the financial operations of our growing plumbing, HVAC, remodeling, and home services company. This position plays a critical role in maintaining accurate financial records, supporting payroll and accounting functions, and helping leadership make informed business decisions that drive company success.
For more than 30 years, Vailes Brothers has proudly served Waynesboro, Staunton, Augusta County, and surrounding communities, known for quality workmanship, exceptional customer service, and strong employee relationships. Recognized as one of the Valley's Best Workplaces, we offer a stable, family-oriented environment where employees are valued, supported, and given opportunities for long-term growth.
This role is a great fit for an experienced accounting professional who enjoys managing multiple accounting functions, maintaining financial accuracy, and contributing to the success of a well-established local company.<h2 class="jobSectionHeader">
Why Work With Us</h2><ul><li>
Competitive pay of $25.00-$30.00 per hour based on experience</li><li>
Stable full-time Monday-Friday schedule</li><li>
Paid holidays and PTO starting immediately</li><li>
Medical insurance with employer contribution</li><li>
IRA with company match</li><li>
Family-oriented culture with supportive leadership</li><li>
Employee recognition programs and team events</li><li>
Long-term career stability with an established local company</li><li>
Modern tools and systems to support your success</li></ul><h2 class="jobSectionHeader">
What You'll Do</h2>
As our Bookkeeper/Accounting Specialist, you will manage a variety of accounting and bookkeeping responsibilities that support daily business operations. Duties include processing payroll, managing accounts payable and accounts receivable, performing bank and credit card reconciliations, maintaining financial records, preparing monthly financial reports, monitoring cash flow, assisting with job costing, coordinating financing documentation, supporting tax preparation activities, and helping ensure accurate year-end financial reporting. You will work closely with leadership to maintain financial accuracy and support operational efficiency across multiple business divisions.<h2 class="jobSectionHeader">
Qualifications</h2>
We are seeking candidates with at least five years of bookkeeping, accounting, or related financial experience. Strong QuickBooks proficiency is required, along with experience processing payroll, managing accounts payable and receivable, performing account reconciliations, and preparing financial reports. Advanced Microsoft Excel and Microsoft Office skills are preferred.
Experience working within construction, HVAC, plumbing, remodeling, home services, or other project-based industries is highly desirable. Candidates with job costing experience, multi-entity accounting experience, or familiarity with service industry accounting practices are strongly encouraged to apply.<h2 class="jobSectionHeader">
What Makes You a Great Fit</h2>
You are highly organized, detail-oriented, and committed to maintaining financial accuracy. You take ownership of your responsibilities, manage multiple priorities effectively, and thrive in a fast-paced environment where your work directly impacts business performance. You enjoy supporting leadership with reliable financial information and are looking for a long-term opportunity with a company that values integrity, teamwork, and professional growth.<h2 class="jobSectionHeader">
Ready to Join Vailes Brothers?</h2>
Apply today to become part of one of the Valley's most respected companies and build a long-term career where your accounting expertise will be valued, supported, and rewarded.</div>

Bookkeeper/Accounting Specialist

Professional Search Group - OC

<div>
 
 
 Professional Search Group (PSG)
 
 is seeking a highly motivated and detail-oriented
 
 Accounts Payable Specialist
 
 to join our client's finance team. In this dynamic role, the
 
 Accounts Payable Specialist
 
 will be responsible for managing the company&rsquo;s outgoing payments, ensuring accuracy and compliance with financial policies and regulations. The
 
 Accounts Payable Specialist
 
 expertise will help streamline our accounts payable processes, support financial reporting, and maintain strong vendor relationships. This
 
 Accounts Payable Specialist
 
 position offers an exciting opportunity to contribute to a fast-paced organization committed to excellence in financial management and operational efficiency.
 
 
 
 
 
 
 Responsibilities
 
 
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 Process 70&ndash;100 invoices daily in a multi-step accounts payable workflow, including receipt, routing for purchase order (PO) matching, data entry, verification, approvals, and payment processing.
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 Perform account reconciliations and resolve discrepancies related to accounts payable transactions.
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 Prepare and review journal entries related to accounts payable activities, maintaining accuracy in the general ledger.
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 Ensure compliance with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) requirements during all financial processes.
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 Manage vendor setup, maintenance, and communication within HRIS systems like UltiPro or ADP, ensuring accurate data entry and record keeping.
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 Assist with month-end closing procedures by reconciling accounts receivable and payable, supporting audit requests, and preparing detailed reports.
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 Collaborate with cross-functional teams including human resources, payroll management, and corporate accounting to ensure seamless financial operations.
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 Qualifications
 
 
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 Proven experience in accounts payable processing within a corporate or public accounting environment.
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 Strong understanding of accounting concepts such as debits &amp; credits, double entry bookkeeping, and general ledger reconciliation.
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 Proficiency with accounting software including Workday, QuickBooks, Sage, PeopleSoft, Ceridian, or similar platforms.
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 Familiarity with financial concepts such as analysis skills, journal entries, account reconciliation, and data entry accuracy.
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 Knowledge of payroll management systems like Kronos or UltiPro is a plus.
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 Experience working with compliance standards such as SOX and GAAP is highly desirable.
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 Excellent organizational skills with attention to detail; ability to perform 10-key typing efficiently.
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 Bachelor&rsquo;s degree is required, preferably in Finance or Accounting
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 Strong communication skills to collaborate effectively across departments including human resources and governmental agencies if needed
 
 .
 
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 Apply for this amazing opportunity today!
 
 
 
 Donovan Aranda
 
 
 Division Manager
 
 
 donovan.aranda@us-psg.com
 
</div>

Accounts Payable Specialist

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