business administrator

Penspen Ltd

Penspen - Business Administrator - Saudi Arabia Penspen is a leading energy services company, providing engineering, project management, asset management and integrity services to the energy industry worldwide for over 70+ years. Originally founded in the UK in 1954 as Spencer & Partners, the company has now grown to include almost 1,000 members of staff, with major offices in London, Mexico, Colombia, Houston and Abu Dhabi, Saudi Arabia. We are currently seeking a highly proficient and seasoned Business Administrator to join our team in Saudi Arabia. The Business Administrator will be responsible for overseeing the administration process, ensuring accuracy, integrity in compliance with company standards and industry regulations. Requirements <ul> <li>Education: Alternative (I): Bachelor's Degree in Administration or Equivalent closely related field. Alternative (II): Diploma or Equivalent with a Certificate from a recognized agency in Project Administration.</li> <li>Years of Experience: Alternative (I): Ten (8) years. Alternative (II): Fourteen (2) years. Experience in administrating and organizing issues preferably for major Oil and Gas/Petrochemical projects or closely related project types.</li> </ul> The job location will be based on Alkhafji, Saudi Arabia. If you have the skills and are interested, please apply through our career portal.<img src="https://www.jobg8.com/Tracking.aspx?3XQ4vNRlXTT2w3P8QoehBTKvPt4HqBcks" width="0" height="0" />

Business Administrator

Penspen

<div></div><div>Penspen is a leading energy services company, providing engineering, project management, asset management and integrity services to the energy industry worldwide for over 70+ years. Originally founded in the UK in 1954 as Spencer &amp; Partners, the company has now grown to include almost 1,000 members of staff, with major offices in London, Mexico, Colombia Houston and Abu Dhabi, Saudi Arabia. (https://www.penspen.com) 


We are currently seeking a highly proficient and seasoned Business Administrator to join our team in Saudi Arabia. The Business Administrator will be responsible for overseeing the administration process, ensuring accuracy, integrity in compliance with company standards and industry regulations. 


Requirements:

Education:
<ul>
<li>Alternative (I): Bachelor&rsquo;s Degree in Administration or Equivalent closely related field.</li>
<li>Alternative (II): Diploma or Equivalent with a Certificate from a recognized agency in Project Administration.</li>
</ul>
Years of Experience:
<ul>
<li>Alternative (I): Ten (8) years
</li>
<li>Alternative (II) Fourteen (2) years
</li>
<li>Experience in administrating and organizing issues preferably for major Oil and Gas/Petrochemical projects or closely related project types.
</li>
</ul>The job location will be based on Alkhafji , Saudi Arabia.

If you have the skills and are interested, please apply at:

Also share the CV by clicking this link https://careers.penspen.com/vacancy/business-administrator-598386.html#hs_show_apply_popup=true

 #LI-BA1</div>

Alghanim Industries

<div>
 Job description:
 
 
 Long Description Job Summary
 
 The Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties.
 
 Job Responsibilities
 <ul>
 <li>
 Typing of all correspondence i.e. letters, memos, schedules, agendas, etc.
 </li>
 <li>
 Handling independent business correspondence for the division (incoming and outgoing)
 </li>
 <li>
 Directing incoming telephone calls to the appropriate recipient
 </li>
 <li>
 Manage, organize and update relevant data, maintain a proper filing system
 </li>
 <li>
 Organizing all business operations related events i.e. training, team meeting etc.
 </li>
 <li>
 Organizing travel and hotel reservations for business trips from and visitors to, the division as well as visa processing
 </li>
 <li>
 Responsible for preparing employees change of status forms and recruitment requests (new appointments, terminations, resignation)
 </li>
 <li>
 Coordinating with personnel office especially in residence related matters
 </li>
 <li>
 Coordination of tasks, projects and staff across various locations in Kuwait (warehouses, offices, suppliers, business partners and other facilities)
 </li>
 <li>
 Responsible for division's stationery requirements
 </li>
 <li>
 Responsible for the division&rsquo;s time sheet, tracking and resolving of various matters etc.
 </li>
 </ul>
 Candidate Requirements
 <ul>
 <li>
 Excellent communication skills in English are a must
 </li>
 <li>
 Solid knowledge of wider Kuwait
 </li>
 <li>
 At least 1 to 2 years work experience in a similar administrative role
 </li>
 <li>
 Planning&nbsp;and organizational skills
 </li>
 <li>
 Good computer knowledge and skills (Outlook &ndash; Microsoft Word &ndash; Excel &ndash; PowerPoint &ndash; Internet)
 </li>
 <li>
 Must be self-motivating, driven, initiative and able to work independently and against tight deadlines
 </li>
 <li>
 Must be able to multitask, handle demanding customers (internal and external), liaise with different individuals across different departments and functions, and be able to work systematically, accurately and with strong time management skills
 </li>
 </ul>
 Education High School / Diploma
 
 
 Profile description:
 
 
 
 The Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties
 
</div>

<div></div><div>Penspen is a leading energy services company, providing engineering, project management, asset management and integrity services to the energy industry worldwide for over 70+ years. Originally founded in the UK in 1954 as Spencer &amp; Partners, the company has now grown to include almost 1,000 members of staff, with major offices in London, Mexico, Colombia Houston and Abu Dhabi, Saudi Arabia. (https://www.penspen.com)

OVERVIEW:

Experience in administrating and organizing issues preferably for major Oil and Gas/Petrochemical projects or closely related project types.

Education: 
Alternative (I): Bachelor&rsquo;s Degree in Business Administration or Equivalent closely related field. 
Alternative (II): Diploma in Business Administration or Equivalent closely related field.

Years of Experience: 
Alternative (I): Eight (8) years 
Alternative (II): Twelve (12) years 


The job location will be based on Alkhafji , Saudi Arabia.

If you have the skills and are interested, please apply on the link below - https://careers.penspen.com/vacancy/business-administrator-597949.html#hs_show_apply_popup=true

#LI-BA1</div>

Alghanim INDUSTRIES

Date: 15 Oct 2025
 
Location: 
KW
 
Company: 
Alghanim Industries
 
Long Description Job Summary
 The Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties.
 Job Responsibilities
 
Typing of all correspondence i.e. letters, memos, schedules, agendas, etc.
 
Handling independent business correspondence for the division (incoming and outgoing)
 
Directing incoming telephone calls to the appropriate recipient
 
Manage, organize and update relevant data, maintain a proper filing system
 
Organizing all business operations related events i.e. training, team meeting etc.
 
Organizing travel and hotel reservations for business trips from and visitors to, the division as well as visa processing
 
Responsible for preparing employees change of status forms and recruitment requests (new appointments, terminations, resignation)
 
Coordinating with personnel office especially in residence related matters
 
Coordination of tasks, projects and staff across various locations in Kuwait (warehouses, offices, suppliers, business partners and other facilities)
 
Responsible for division's stationery requirements
 
Responsible for the division’s time sheet, tracking and resolving of various matters etc.
 
Candidate Requirements
 
Excellent communication skills in English are a must
 
Solid knowledge of wider Kuwait
 
At least 1 to 2 years work experience in a similar administrative role
 
Planning and organizational skills
 
Good computer knowledge and skills (Outlook – Microsoft Word – Excel – PowerPoint – Internet)
 
Must be self-motivating, driven, initiative and able to work independently and against tight deadlines
 
Must be able to multitask, handle demanding customers (internal and external), liaise with different individuals across different departments and functions, and be able to work systematically, accurately and with strong time management skills
 
Education High School / Diploma

Microsoft

<div>
 Who are we?
 
 
 We Are The Team That Builds Some Of The Most Critical Work For Microsoft. Our Org Encompasses Teams, OneDrive SharePoint (ODSP), Path And Viva Engage. Together, CAP IDC Serves More Than Half a Billion Users Across The Planet. It Is a Growing Organization Of 1000+ And We Are Looking For An Experienced Business Administrator To Help The Team On The Following Areas
 
 
 Microsoft&rsquo;s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Rhythm of Business (RoB)
 </li>
 <li>
 Define, prepare and setup RoB in construction with leadership team.
 </li>
 <li>
 Taking meeting notes and tracking action items to closure.
 </li>
 <li>
 Manage All-hands, Townhalls, Customer visits, Events, etc.
 </li>
 <li>
 Business Operations
 </li>
 <li>
 Anticipate procurement needs and plan for the same.
 </li>
 <li>
 Creation and tracking of purchase orders for vendors.
 </li>
 <li>
 Tracking of budgets and actuals
 </li>
 <li>
 Coordinate with various support teams RE&amp;F, HR, Vendors, Finance, etc. on operational issues.
 </li>
 <li>
 Executive Support
 </li>
 <li>
 Support senior executives travel itineraries, calendar, expenses, etc.
 </li>
 <li>
 Support end to end logistics and schedules for our external/internal executives. including coordination with various levels of globally distributed teams.
 </li>
 <li>
 Team Support.
 </li>
 <li>
 Executively plan and organize team morale events.
 </li>
 <li>
 Tune into the pulse of the teams and anticipate their needs ahead of time and plan.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 7+ years Administrative, Business Support, and/or customer service experience.
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Planning and execution skills &ndash; for driving various events and offsites
 </li>
 <li>
 Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organisation
 </li>
 <li>
 Ability to work effectively under pressure, calmly and confidently with a can-do attitude
 </li>
 <li>
 High level of integrity and ability to manage sensitive and confidential information with discretion and professionalism
 </li>
 <li>
 Proficiency in Outlook, Word, Excel, Visio and PowerPoint Qualifications
 </li>
 <li>
 Solid Project Management skills
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 7+ years of experience in Business Administration Role in IT Industry.
 
 
 </li>
 </ul>
 Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.
</div>

<div>
 We are Azure Data engineering team is leading the transformation of analytics in the world of data with products like databases, data integration, big data analytics, messaging &amp; real-time analytics, and business intelligence. The products in our portfolio include Microsoft Fabric, Azure SQL DB, Azure Cosmos DB, Azure PostgreSQL, Azure Data Factory, Azure Synapse Analytics, Azure Service Bus, Azure Event Grid, and Power BI. Our mission is to build the data platform for the age of AI, powering a new class of data-first applications and driving a data culture.
 
 
 Microsoft&rsquo;s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
 
 
 
 Responsibilities
 
 
 
 Calendar &amp; Meeting Management
 
 
 <ul>
 <li>
 Provide end-to-end calendar and time management support for leaders to ensuring alignment with business priorities and personal working styles
 </li>
 <li>
 Coordinate meeting logistics, including booking rooms, managing conference technology, and troubleshooting audio-visual (AV) issues
 
 
 </li>
 </ul>
 Cross-Functional Collaboration &amp; Communication
 
 
 <ul>
 <li>
 Build strong working relationships with internal and external stakeholders, including HR, Finance, event planners, and peers
 </li>
 <li>
 Partner with teams across the organization to ensure seamless execution of leader and team objectives
 
 
 </li>
 </ul>
 Growth &amp; Development
 
 
 <ul>
 <li>
 Actively participate in the Business Support community to share knowledge, best practices, and process improvements
 </li>
 <li>
 Support onboarding and training of new administrative staff and mentor junior colleagues as needed, Contribute to a positive, inclusive, and collaborative team culture
 
 
 </li>
 </ul>
 Event Planning &amp; Coordination
 
 
 <ul>
 <li>
 Assist in planning, organizing, and executing internal and external events, including logistics, scheduling, and communications
 </li>
 <li>
 Act as a point of contact during events, addressing any changes or challenges that arise
 
 
 </li>
 </ul>
 Project &amp; Process Ownership
 
 
 <ul>
 <li>
 Manage and deliver assigned projects and tasks with accountability and minimal supervision
 </li>
 <li>
 Proactively flag risks or challenges to relevant stakeholders and ensure timely resolution
 
 
 </li>
 </ul>
 Expense Management
 
 
 <ul>
 <li>
 Support budgeting, expense reporting, and procurement processes in compliance with company policies
 </li>
 <li>
 Track and manage inventory, hardware, and office supplies to ensure smooth day-to-day operations
 
 
 </li>
 </ul>
 Rhythm of Business (ROB)
 
 
 <ul>
 <li>
 Understand the team&rsquo;s business cadence and key deliverables, helping to organize and execute recurring business activities and reviews
 </li>
 <li>
 Identify patterns and opportunities to improve operational rhythm and efficiency
 
 
 </li>
 </ul>
 Space Management &amp; Planning
 
 (location-dependent)
 
 
 
 <ul>
 <li>
 Maintain up-to-date information on workspace assignments, office layouts, and seating plans
 </li>
 <li>
 Partner with space planners and cross-functional teams to support large-scale moves or workspace changes
 </li>
 <li>
 Leverage space utilization data to recommend adjustments and future planning improvements
 
 
 </li>
 </ul>
 Team Management Support (Hiring &amp; Onboarding)
 
 
 <ul>
 <li>
 Collaborate with hiring managers and the Global Talent Acquisition (GTA) team to support recruitment and onboarding activities
 </li>
 <li>
 Coordinate new hire logistics such as equipment setup, access permissions, and team introductions
 </li>
 <li>
 Maintain accurate headcount records and assist with offboarding, transfers, and reporting
 
 
 </li>
 </ul>
 Travel Coordination
 
 
 <ul>
 <li>
 Arrange domestic and international travel for leaders and teams, including accommodations, transport, and itineraries.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Required/minimum qualifications
 
 
 
 <ul>
 <li>
 5+ years Administrative, Business Support, and/or customer service experience
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Planning and execution skills &ndash; for driving various events and offsites
 </li>
 <li>
 Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organisation
 </li>
 <li>
 Ability to work effectively under pressure, calmly and confidently with a can-do attitude
 </li>
 <li>
 High level of integrity and ability to manage sensitive and confidential information with discretion and professionalism
 </li>
 <li>
 Proficiency in Outlook, Word, Excel, Visio and PowerPoint
 </li>
 <li>
 Solid Project Management skills
 
 
 </li>
 </ul>
 #azdat and #azuredata.
 
 
 Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.
</div>

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