business office assistant

Whitney Oaks Care Center

<div>Whitney Oaks Care Center 
Carmichael, CA<h3 class="jobSectionHeader">
Now Hiring: Assistant Business Office Manager (ABOM)</h3>
Whitney Oaks Care Center in Carmichael is seeking an experienced Assistant Business Office Manager to support our Business Office Manager with billing, collections, and payor management in our skilled nursing facility.
We are proud to be contracted with major health plans and the VA, serving a diverse resident population with complex medical and reimbursement needs.
We&rsquo;re looking for someone who understands the financial side of post-acute care and thrives in a fast-paced, detail-oriented environment &mdash; while remembering that behind every account is a resident and family depending on us.<h3 class="jobSectionHeader">
Compensation &amp; Growth Opportunities:</h3><ul><li>
Competitive pay: $28&ndash;$32 per hour (DOE)</li><li>
Opportunities for advancement within the facility</li><li>
Career growth potential throughout our 19 North Bay region locations</li></ul><h3 class="jobSectionHeader">
Key Responsibilities:</h3><ul><li>
Assist with billing and collections for all payor sources</li><li>
Manage and follow up on:<ul><li>
Medi-Cal</li><li>
Medicare (Part A &amp; B)</li><li>
PDPM reimbursement</li><li>
CalAIM</li><li>
Commercial/managed care plans</li><li>
VA contracts</li></ul></li><li>
Review accounts receivable and proactively pursue collections</li><li>
Verify benefits, obtain authorizations, and ensure accurate billing setup</li><li>
Collaborate with admissions, MDS, and clinical teams to ensure appropriate reimbursement</li><li>
Assist residents and families with billing questions and financial paperwork</li><li>
Maintain compliance with state and federal regulations</li></ul><h3 class="jobSectionHeader">
Qualifications:</h3><ul><li>
Previous SNF experience required</li><li>
Strong working knowledge of Medi-Cal, Medicare, PDPM, CalAIM, managed care, and commercial insurance</li><li>
Experience with accounts receivable and collections in a healthcare setting</li><li>
Highly organized with strong attention to detail</li><li>
Ability to multitask and meet deadlines</li><li>
Professional communication skills</li><li>
Team-oriented, dependable, and solutions-focused</li></ul><h3 class="jobSectionHeader">
Why Whitney Oaks Care Center?</h3>
We are a collaborative, supportive facility that values strong leadership and operational excellence just as much as compassionate resident care. Our business office team plays a vital role in keeping our building running smoothly so our clinical teams can focus on what matters most &mdash; caring for our residents.
If you are experienced, motivated, and ready to grow your career in a strong and supportive organization, we&rsquo;d love to hear from you.
Apply today and grow with Whitney Oaks Care Center!</div>

Business Office Assistant

Dental Depot

Dental Depot - Dental Business Office Assistant
 
Department: General Administration Job Status: Full Time
 FLSA Status: Non-Exempt Reports To: Office Manager
 Job Type: Regular Amount of Travel Required: None
 Work Schedule: Varies Monday-Saturday. Travel to various locations may be required and possible weekend/evenings hours. Positions Supervised: None
 
Position Summary
 Perform all business office duties including standing and greeting patients, checking patients in and out through Eagle Soft, answering multi line telephone with Scheduling Institute dialog, scheduling and confirming appointments via telephone or internet and compiling and recording patient charts and correspondence. Build positive relationships with patients by efficiently, effectively, and courteously communicating information.
 Essential Functions
 To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
 <ul>
<li>Stand and greet patients, ascertain purpose of visit, and direct them to appropriate staff.</li>
<li>Answer telephones and direct calls to appropriate staff using the Scheduling Institute dialog.</li>
<li>Schedule and confirm patient appointments.</li>
<li>Operate office equipment, such as voice mail messaging systems, and use word processing, label making software, copier, printer and scanner.</li>
<li>Maintain medical records and correspondence files.</li>
<li>Compile and record medical charts, reports, or correspondence.</li>
<li>Receive and route messages or documents, such as laboratory cases and faxes, to appropriate staff.</li>
<li>Perform various clerical or administrative functions, such as ordering and maintaining an inventory of supplies.</li>
<li>Interview patients to complete documents, health histories, or forms, such as intake or insurance forms.</li>
<li>Complete insurance verification forms.</li>
<li>Position may be responsible for opening the office.</li>
<li>Position is responsible for pulling and accurately filing charts.</li>
<li>Ensures printed material and forms are up to date. Registration forms annually, insurance verification forms semi-annually and Soonercare forms are updated daily.</li>
<li>Complies with: Dental Depot policies and procedures; OSHA policies, procedures, rules, and regulations; and HIPAA policies, procedures, rules, and regulations.</li>
<li>Position may be required to relocate to other Dental Depot clinics either permanently or on a short term basis due to office needs, on an as needed basis at the discretion of Management.</li>
<li>This position may complete other Administrative and Maintenance tasks as assigned by Management.</li>
<li>Maintain regular and reliable attendance</li>
</ul>
Position Qualifications
 
Education: High School Graduate or General Education Degree (GED): Required
 
Experience: No prior experience necessary.
 
Certifications & Licenses: None
 
Computer Skills: 
Efficiently operates assigned computer software and other equipment, including Eaglesoft and Microsoft Office Suite.
 
Other Requirements: 
Must have a valid driver's license, proof of valid vehicle insurance and must have annual Motor Vehicle Record Check, as a condition of employment if employee operates any Company owned vehicles or drives their own personal vehicle for Company business purposes.
 Must have knowledge of CDT Codes and pass the bi-annual Dental Depot CDT codes test.
 
Skills & Abilities
 <ul>
<li>Communication, Written - Ability to communicate in writing clearly and concisely.</li>
<li>Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.</li>
<li>Customer Oriented - Ability to take care of the customers’ needs while following company procedures.</li>
<li>Communication, Oral - Ability to communicate effectively with others using the spoken word.</li>
<li>Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.</li>
<li>Organized - Possessing the trait of being organized or following a systematic method of performing a task.</li>
<li>Detail Oriented - Ability to pay attention to the minute details of a project or task.</li>
<li>Accuracy - Ability to perform work accurately and thoroughly.</li>
<li>Friendly - Ability to exhibit a cheerful demeanor toward others.</li>
<li>Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.</li>
<li>Safety Awareness - Ability to identify and correct conditions that affect employee safety.</li>
<li>Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.</li>
<li>Time Management - Ability to utilize the available time to organize and complete work within given deadlines.</li>
<li>Energetic - Ability to work at a sustained pace and produce quality work.</li>
<li>Reliability - The trait of being dependable and trustworthy.</li>
<li>Working Under Pressure - Ability to complete assigned tasks under stressful situations.</li>
<li>Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.</li>
<li>Responsible - Ability to be held accountable or answerable for one’s conduct.</li>
<li>Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.</li>
<li>Patience - Ability to act calmly under stress and strain, and of not being hasty or impetuous.</li>
<li>Enthusiastic - Ability to bring energy to the performance of a task.</li>
<li>Empathetic - Ability to appreciate and be sensitive to the feelings of others.</li>
<li>Accountability - Ability to accept responsibility and account for his/her actions.</li>
</ul>
Physical Demands
 N (Not Applicable) Activity is not applicable to this position.
 O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
 F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
 C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)
 
Physical Demands Lift/Carry
 Stand C 10 lbs or less F
 Walk C
 Sit C
 Manually Manipulate C
 Reach Outward C Push/Pull
 Reach Above Shoulder F 12 lbs or less F
 Climb O
 Crawl O
 Squat or Kneel O
 Bend F
 Grasp C
 Speak C
 
Other Physical Requirements
 Vision (Near)
 Ability to wear Personal Protective Equipment (PPE) - Such as safety glasses, surgical masks and protective gloves
 
Work Environment
 While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, body fluids, blood borne pathogens, and the risk of radiation. The noise level is usually moderate. As the dental practice is heavily dependent on scheduling, the general environment can become hectic at times. Therefore, the employee must be able to handle effectively the normal anxieties associated with the job.
 
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

Trowers & Hamlins

<div>
 
 Trowers &amp; Hamlins is a City-led, international and national law firm with over 170 partners and 1000 staff. With offices across the UK, Middle East and Asia. Our global footprint is further enhanced by our strategic partnership with Interlaw which works to facilitate our management of multi-jurisdictional matters. We have leading practices in Corporate, Litigation, Tax, Banking and Finance, Real Estate and Private Wealth.
 
 
 
 
 
 We've always been proud of our commitment to equity, diversity and inclusion and value the variety of our partnership. We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. Our strategic direction is shaped by a desire to grow our business in a way that is responsible and sustainable and has the principles of ESG at its core, guiding the way we operate firmwide.
 
 
 
 
 
 Are you ready to take on a pivotal role as a Executive Assistant/Office (Business) Co-ordinator? We are seeking a dynamic applicant to support our newly-established office in Saudi Arabia.
 
 
 
 
 
 Are you ready to take on a pivotal role as an Executive Assistant/Business Co-ordinator? We are seeking a dynamic applicant to support our newly-established office in Saudi Arabia.
 
 
 
 
 
 
 The Role
 
 
 
 In the role of Executive Assistant/Business Co-ordinator, you will:
 
 <ul>
 <li>
 Arrange client meetings and manage client contact information in the CRM system.
 </li>
 <li>
 Assist in drafting communications for external and internal bulletins.
 </li>
 <li>
 Manage general administration tasks including diary management and travel arrangements.
 </li>
 <li>
 Updates on key initiatives and collating content for the firm's annual client-facing reports
 </li>
 <li>
 General Office Management tasks
 </li>
 </ul>
 
 
 
 
 
 The Candidate
 
 
 
 The ideal Executive Assistant/Business Co-ordinator will have:
 
 <ul>
 <li>
 Excellent interpersonal skills and the ability to build relationships.
 </li>
 <li>
 Previous experience as an Executive Assistant or PA within a corporate environment
 </li>
 <li>
 Previous Office Management experience
 </li>
 <li>
 Commercial acumen and analytical skills.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Excellent communication skills in Arabic and English, both verbal and written.
 </li>
 <li>
 Organisational skills and the ability to manage competing demands.
 </li>
 <li>
 A creative and innovative approach to problem-solving.
 </li>
 </ul>
 
 
 
 
 Trowers &amp; Hamlins is an equal opportunities employer and values equity, diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender, Race, Disability and Religion.
 
 
 
 
 
 If you require any further information on any of our vacancies or would like to discuss any adjustments or additional support that you might need either during the recruitment process or after the offer stage, please feel free to contact our recruitment team on recruit@trowers.com
 
 
 
 
 
 As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.
 
</div>

Executive Assistant / Office Co-ordinator

Heartland Dental

<div><div>Dental Front Desk Assistant, Wildwood FL
Trailwinds Dental Care, Wildwood FL is looking for a Business Assistant to join our team. Address is 5837 Seven mile Dr - Wildwood FL 34785
Ideal candidate will have Dental Front Desk experience.
Work Schedule - No Weekends!
monday through thursday from 7:30am-4pm and friday 7:30-3:00 
Why Heartland Dental?
Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Business Assistant, you&rsquo;ll work in an environment that encourages learning, team cohesion, and puts patients first. 
Supporting our front office as a Business Assistant, you&rsquo;ll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouraged! Hard-working and motivated, the successful candidate will bring a passion for helping our team provide the best patient care to the communities they serve.
Heartland Dental was recently recognized by Newsweek for two awards: America&rsquo;s Greatest Workplaces and America&rsquo;s Greatest Workplaces for Diversity in 2024. These prestigious honors come after the organization was reviewed among 1.5 million large and mid-sized companies in a nationwide study and achieved a 5-star rating for both awards.</div><div> 
More about the role<ul><li>
Greet and welcome patients as they enter the office to create a great first impression of our team</li><li>
Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies</li><li>
Utilize Dentrix for patient scheduling and records</li><li>
Schedule and confirm appointments for multiple providers in the office</li><li>
File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage
</li><li>Post insurance and patient payments and process accounts receivables</li><li>
Review treatment plan fees and payment options with patients</li><li>
Partner with the providers and team to implement Heartland Dental systems to optimize office potential</li></ul> 
What You&rsquo;ll Gain<ul><li>
Competitive benefits including health insurance, retirement savings plans, six paid holidays, and PTO (paid time off)</li><li>
Front loaded education and training, providing you the opportunity to develop to your full potential</li><li>
Opportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potential</li><li>
Access to on-demand Daily Pay</li></ul> 
About Trailwinds Dental Care - Wildwood FL
Trailwinds Dental Care, like each Heartland Dental supported office, is unique to the community and the patients they serve.
<ul><li>Join a 13 person team that thrives on collaboration, communication, and community
</li><li>You will be joining a growing co that truly cares about their staff!</li></ul></div><div>
Minimum Qualifications<ul><li>
Experience working in a fast-paced and customer-centric environment</li><li>
Excellent communication and organizational skills</li><li>
The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards.</li></ul> 
Preferred Experience<ul><li>
1+ years of experience in a dental or medical setting</li><li>
1+ years of experience with insurance billing and accounts receivable</li><li>
Dentrix or other dental software experience</li></ul> 
Physical Requirements:<ul><li>
Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position</li><li>
Prolonged periods sitting at a desk and working on a computer</li><li>
Must be able to lift up to 15 pounds at times</li><li>
Availability to attend virtual training sessions (or in-person) periodically throughout the year</li><li>
As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in state of FL &amp; TN.</li></ul> 
Who is Heartland Dental?
Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,800 dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported doctors are the leaders of their practice and retain clinical autonomy. All Heartland Dental supported doctors are united by a common goal: delivering the highest quality dental care and experiences to the communities they serve. 
At Heartland Dental, we&rsquo;re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.</div></div>

Dental Office Assistant - Business Assistant

Kirton McConkie

Kirton McConkie, a large law firm, has an employment opportunity for a Runner/Office Assistant to work in its Boise, Idaho Office, M-F from 8:00 AM to 1:30 PM. This position is responsible for ensuring documents reach proper destinations, distributing of mail, maintaining supplies, setting-up conference rooms, backing up receptionist and assisting staff with various clerical and copy projects. Must be mature, reliable, able to lift up to 50 pounds, have a good work-ethic and be a self-starter. Must also have a vehicle and clean driving record. Qualified applicants should submit a resume on our career site at kirtonmcconkie.com

Runner/Office Assistant (Boise)

PULSE MEDIA

<div>
 
 Position Overview
 
 
 
 We are seeking a highly organized and proactive
 
 Business Administrative Assistant Specialist
 
 to provide comprehensive administrative and operational support in a fully remote environment. This role is ideal for professionals who excel at coordinating workflows, managing documentation, supporting leadership teams, and ensuring that daily business operations run efficiently and smoothly.
 
 
 As a Business Administrative Assistant Specialist, you will serve as a central support resource across departments, helping streamline processes, maintain accurate records, coordinate internal communications, and track key deliverables. This is a high-visibility role that requires attention to detail, strong communication skills, and the ability to manage multiple priorities in a structured, deadline-driven setting.
 
 
 This opportunity is well suited for individuals looking to build or expand a career in
 
 business operations, executive support, administrative management, or operations coordination
 
 within a remote-first organization.
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative &amp; Executive Support
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to leadership and cross-functional teams
 </li>
 <li>
 Manage calendars, coordinate meetings, and schedule virtual appointments
 </li>
 <li>
 Prepare reports, presentations, summaries, and internal documentation
 </li>
 <li>
 Assist with travel coordination, expense tracking, and general executive assistance tasks
 </li>
 <li>
 Draft and format professional communications and correspondence
 
 
 </li>
 </ul>
 
 Business Operations Support
 
 
 
 <ul>
 <li>
 Maintain operational trackers, dashboards, and internal workflow systems
 </li>
 <li>
 Monitor deadlines, deliverables, and project milestones
 </li>
 <li>
 Assist with process documentation and standard operating procedures (SOPs)
 </li>
 <li>
 Support onboarding processes and internal compliance documentation
 </li>
 <li>
 Coordinate approvals and ensure documentation is complete and organized
 
 
 </li>
 </ul>
 
 Data &amp; Documentation Management
 
 
 
 <ul>
 <li>
 Update and maintain spreadsheets, databases, and shared systems
 </li>
 <li>
 Review records for accuracy, completeness, and consistency
 </li>
 <li>
 Organize digital files using standardized naming conventions and folder structures
 </li>
 <li>
 Prepare periodic reports and summaries for leadership review
 </li>
 <li>
 Maintain confidentiality of sensitive business information
 
 
 </li>
 </ul>
 
 Communication &amp; Cross-Functional Coordination
 
 
 
 <ul>
 <li>
 Serve as a liaison between departments to ensure alignment
 </li>
 <li>
 Support internal communications and follow-ups
 </li>
 <li>
 Assist with meeting agendas, note-taking, and action item tracking
 </li>
 <li>
 Coordinate project updates and ensure stakeholders remain informed
 </li>
 <li>
 Help improve collaboration across distributed teams
 
 
 </li>
 </ul>
 
 Process Improvement &amp; Quality Control
 
 
 
 <ul>
 <li>
 Identify inefficiencies in administrative workflows
 </li>
 <li>
 Recommend improvements to systems and documentation practices
 </li>
 <li>
 Ensure adherence to established policies and operational standards
 </li>
 <li>
 Support quality control by reviewing documentation before submission
 </li>
 <li>
 Contribute to continuous improvement initiatives
 
 
 </li>
 </ul>
 
 Performance Expectations
 
 
 
 <ul>
 <li>
 High accuracy and consistency in administrative tasks
 </li>
 <li>
 Strong organizational discipline and time management
 </li>
 <li>
 Clear and proactive communication
 </li>
 <li>
 Ability to manage multiple priorities without compromising quality
 </li>
 <li>
 Reliable follow-through on assigned tasks
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Previous experience in administrative support, business operations, or executive assistance preferred
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office or Google Workspace (Word, Excel, Docs, Sheets)
 </li>
 <li>
 Comfortable using collaboration and project management tools
 </li>
 <li>
 Strong attention to detail and ability to follow structured processes
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Reliable internet connection and access to a computer suitable for remote work
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Experience supporting remote or distributed teams
 </li>
 <li>
 Familiarity with CRM systems, workflow automation tools, or internal dashboards
 </li>
 <li>
 Basic reporting or analytics exposure
 </li>
 <li>
 Strong multitasking and prioritization abilities
 </li>
 <li>
 Interest in business operations, project coordination, or management support
 
 
 </li>
 </ul>
 
 Work Environment &amp; Schedule
 
 
 
 <ul>
 <li>
 Fully remote / work-from-home role
 </li>
 <li>
 Structured workflows with defined deliverables
 </li>
 <li>
 Flexible scheduling within agreed availability windows
 </li>
 <li>
 Training and documentation provided
 </li>
 <li>
 Opportunities for professional growth and advancement
 
 
 </li>
 </ul>
 
 Career Growth &amp; Advancement
 
 
 
 This role provides exposure to leadership operations, cross-functional coordination, and structured business systems. High-performing candidates may progress into
 
 Senior Administrative Specialist, Operations Coordinator, Executive Assistant, Business Operations Analyst, or Project Support Manager
 
 roles.
</div>

Business Administrative Assistant Specialist (Remote)

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