business office assistant

CIRCUS THEORY FOR DESIGN SERVICES L.L.C

Female Office AssistantAbout Us: Circus Theory is a creative interior design studio dedicated to making spaces functional and beautiful. We are now looking for a reliable Office Assistant to help manage daily office operations, support the team, and maintain a clean and organized workspace.Key Responsibilities:<ul><li>Greet clients, visitors, and vendors, ensuring a professional and welcoming atmosphere.</li><li>Handle basic administrative tasks such as answering phone calls, emails, and handling general correspondence.</li><li>Keep the office clean, organized, and well-maintained.</li><li>Manage office supplies and ensure timely ordering and stock management.</li><li>Communicate with vendors, suppliers, and service providers to coordinate deliveries and services.</li><li>Schedule appointments and assist with calendar management.</li><li>Support the team to ensure smooth daily office operations.</li></ul>Requirements:<ul><li>Female</li><li>Honest, hardworking, and reliable.</li><li>Comfortable performing office cleaning and maintaining a tidy workspace.</li><li>Experience or willingness to handle procurement and vendor communication.</li><li>Good organizational and time-management skills.</li><li>Comfortable coordinating with vendors and scheduling appointments.</li><li>High school diploma or equivalent preferred but not required.</li></ul>How to Apply: Send your resume to marqueznicoleanne2131@gmail.com with the subject line: &ldquo;Application &ndash; Female Office Assistant.&rdquo;Job Type: Full-timeLanguage:<ul><li>TAGALOG (Required)</li></ul>

FEMALE OFFICE ASSISTANT

Charterhouse Middle East

<div>
 
 Competitive Salary
 
 
 
 
 
 Charterhouse is working in exclusive partnership with a boutique consulting firm that supports a select group of high-profile clients across investment, enterprise, brand, and non-profit sectors. Our client is looking to hire a highly organised and proactive Executive Assistant to join their dynamic team based in the UAE.
 
 
 
 
 
 The Executive Assistant will provide high-level executive support to senior managers across international offices and working in a fast paced dynamic environment. The role ensures the smooth and professional operation of daily activities, through effective management of complex calendars, coordinating meetings and oversight of all travel related arrangements. Acting as a key liaison, the executive assistant engages with high-profile clients and stakeholders.
 
 
 Key responsibilities include scheduling meetings, managing correspondence, preparing internal and external documents, and supporting with event coordination. The role requires handling sensitive information with utmost discretion and effectively prioritising set tasks. Maintaining a high level of professionalism in a collegial environment is essential.
 
 
 The role involves working across different time zones and therefore requires a high level of flexibility, as well as the ability and willingness to travel for business when necessary. Exceptional written and spoken English skills are a prerequisite, along with natural ability to build strong relationships with colleagues and clients at all levels.
 
 
 
 
 
 To be considered for this role, the successful candidate must have proven experience as an Executive Assistant, ideally supporting senior executives within a fast-paced, client-facing environment. A Bachelor&rsquo;s degree is required, along with advanced proficiency in Microsoft Office and familiarity with CRM systems.
 
 
 
 
 
 A high level of competence in managing complex travel logistics, coordinating meetings across multiple time zones, and handling expense reporting with accuracy and efficiency is essential as these are core responsibilities of the role and critical to supporting the leadership team effectively. The ideal candidate will be detail-oriented, proactive, and thrive in a dynamic, high-performance environment.
 
</div>

Executive Assistant – Boutique Consulting Firm

VGA Holdings

Location: SeefJob SummaryThe Office Assistant will be the first point of contact for the company, providing exceptional customer service and professional administrative support to ensure efficient office operations. This role is crucial for maintaining a positive company image, managing communication flow, and providing essential support in line with company goals and culture.Key ResponsibilitiesReception and Communication:<ul><li>Manage the main reception area, welcoming and directing all visitors (clients, guests, vendors) in a professional and courteous manner.</li><li>Answer, screen, and forward incoming phone calls, taking accurate messages and ensuring timely follow-up.</li><li>Manage incoming and outgoing mail, couriers, and deliveries, coordinating with local logistics services.</li><li>Maintain the common areas (reception, meeting rooms) to ensure they are tidy, presentable, and well-stocked.</li><li>Handle general inquiries, providing accurate information and acting as a local cultural representative of the company.</li></ul>Administrative Support:<ul><li>Provide high-level administrative support to the management team and/or specific departments as required.</li><li>Schedule and coordinate meetings, appointments, and conference calls, including preparing meeting rooms and necessary documentation.</li><li>Manage and maintain office supplies, stationery, and kitchen stock, placing timely orders and liaising with local vendors.</li><li>Organise and file documents, both physical and electronic, ensuring compliance with company and local record-keeping standards.</li><li>Process and track expense reports, invoices, and basic financial documentation for the office.</li></ul>Local and Cultural Support (Bahrain-Specific):<ul><li>Assist the HR department with local employee documentation, including gathering necessary personal data and coordinating with the Labour Market Regulatory Authority (LMRA) procedures as instructed.</li><li>Ensure all front-office communications and interactions respect local customs, traditions, and business etiquette.</li><li>Essential: Facilitate communications in Arabic (preferred) and English(compulsory) to effectively serve all stakeholders.</li></ul>QualificationsRequired:<ul><li>Education: Minimum of a High School Diploma; a Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is highly preferred.</li><li>Experience: Proven work experience (1-3 years minimum) as a Receptionist, Administrative Assistant, or in a similar front-office role.</li><li>Language: Excellent written and verbal communication skills in (essential for local business and government communications) English.</li><li>Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul>Preferred:<ul><li>Familiarity with local business regulations and government processes in Bahrain.</li><li>Knowledge of office equipment, such as multi-line phone systems, photocopiers, and scanners.</li></ul>Skills and Competencies<ul><li>Exceptional Communication: Clear, professional, and confident communication style across multiple channels (phone, email, in-person).</li><li>Professional Appearance &amp; Demeanor: Maintain a polished and welcoming appearance, reflecting the company's professional image.</li><li>Organisational Skills: High level of attention to detail and ability to multitask and manage a dynamic workload efficiently.</li><li>Proactivity: Ability to take initiative, anticipate needs, and solve problems independently.</li><li>Confidentiality: Demonstrated ability to handle sensitive information and personal data with the utmost discretion and integrity.</li></ul>To apply, email: info@vgaholdings.comor Whatsapp message only(No calls): 66621566Job Type: Full-timePay: From BD200.000 per monthAbility to commute/relocate:<ul><li>Manama: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you able to join immediately or within 1 week?</li></ul>Language:<ul><li>Fluent English (Preferred)</li></ul>

Female Office Assistant

ASN Holdings

Job DescriptionPosition Title: Office AssistantCompany: ASN HoldingsLocation: Islamabad Office &ndash; World Trade Centre, GIGA MallWorking Hours: 9:00 AM to 6:00 PM (Monday to Saturday)Job Type: Full-TimePosition Overview:ASN Holdings is seeking a dedicated and organized Office Assistant to supportadministrative, clerical, and operational tasks within the Islamabad office. The idealcandidate should possess excellent communication, computer, and coordination skills toensure the smooth and efficient functioning of day-to-day office operations.Key Responsibilities:1. Communication &amp; Front Desk Management<ul><li>Attend incoming calls, take messages, and direct them to the relevant person or</li></ul>department.<ul><li>Provide courteous and professional assistance to visitors, clients, and callers.</li><li>Maintain a detailed visitor log and ensure proper hospitality arrangements.</li></ul>2. Documentation &amp; Computer Operations<ul><li>Draft and prepare official letters, proposals, contracts, quotations, invoices, and bills.</li><li>Perform data entry and maintain structured Excel-based formats and databases.</li><li>Ensure proper documentation and filing of both physical and digital records.</li><li>Maintain and update company documents, templates, and correspondence archives.</li></ul>3. Attendance &amp; Record Management<ul><li>Maintain staff attendance registers and leave records.</li><li>Keep accurate and updated files for office operations, bills, and administrative matters.</li><li>Record and manage all utility bills and ensure timely submission and payments.</li></ul>4. Accounting &amp; Expense Handling<ul><li>Maintain daily expense sheets, vouchers, and petty cash records.</li><li>Assist in preparing monthly expense summaries and reconciliation reports.</li><li>Support the finance team in ensuring accurate and up-to-date accounting records.</li></ul>5. Scheduling &amp; Coordination<ul><li>Schedule and coordinate meetings, appointments, and internal events.</li><li>Assist management with correspondence and coordination between departments.</li><li>Liaise with clients, vendors, suppliers, and service providers when required.6. Office &amp; Resource Management</li><li>Manage office supplies inventory and ensure timely procurement of stationery and</li></ul>consumables.<ul><li>Maintain an organized and professional office environment.</li><li>Handle incoming and outgoing mail, courier services, and deliveries.</li></ul>7. Staff &amp; Vendor Support<ul><li>Supervise and assist support staff including drivers and field representatives.</li><li>Conduct basic procurement activities and vendor evaluations.</li><li>Support higher management in vendor communication and service follow-up.</li></ul>Requirements &amp; Skills:<ul><li>Minimum Education: Intermediate or Bachelor&rsquo;s Degree (preferably in Commerce,</li></ul>Business Administration, or related field).<ul><li>Proficiency in MS Office (Word, Excel, PowerPoint) and email correspondence.</li><li>Basic knowledge of accounting principles and expense tracking.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, multitasking, and problem-solving abilities.</li><li>Professional appearance, punctuality, and discretion in handling confidential matters.</li></ul>Experience:1 to 3 years of relevant experience in administrative or office support roles is preferred.Reporting To:Admin / HR / Operations DepartmentJob Type: Full-timePay: Rs25,000.00 - Rs30,000.00 per monthWork Location: In person

Avoria GmbH

Job Title: Office &amp; Operations Assistant (Female Candidates Only) DubaiLocation: Dubai, United Arab EmiratesEmployment Type: Full-time, On-siteAbout Us: We are an international company with offices in Europe and the Middle East. Our Dubai office acts as the central hub for coordination, operations, and executive support. We are looking for a motivated and trustworthy female candidate to join our growing team and assist in both administrative and executive-level tasks.Position Overview: The Office &amp; Operations Assistant will manage daily office operations, coordinate with suppliers, and provide direct support to our CEO in all organizational matters. This includes travel bookings, restaurant reservations, scheduling, and ensuring smooth communication across teams and departments.Key Responsibilities:<ul><li>Handle all daily office and administrative operations.</li><li>Communicate and negotiate with suppliers, vendors, and service providers.</li><li>Manage scheduling, meetings, and correspondence for the CEO.</li><li>Arrange flights, hotels, restaurant reservations, and travel itineraries.</li><li>Support with bookkeeping preparation, purchasing, and order tracking.</li><li>Maintain office inventory and ensure a professional work environment.</li><li>Prepare and manage documents, contracts, and internal reports.</li><li>Assist in the onboarding of new staff and internal HR coordination.</li><li>Coordinate between departments and external partners to ensure efficient workflows.</li></ul>Requirements:<ul><li>Female applicants only (team setup and office structure).</li><li>Minimum 2 years of experience in office management, executive assistance, or operations.</li><li>Strong communication and negotiation skills in English (Arabic or German is a plus).</li><li>Excellent organizational abilities and attention to detail.</li><li>Proficient in MS Office (Excel, Word, Outlook) and basic familiarity with CRMs or ERP tools.</li><li>Professional, trustworthy, and discreet when handling confidential matters.</li><li>Capable of managing multiple priorities independently.</li></ul>What We Offer:<ul><li>Competitive salary package based on experience.</li><li>Employment visa, medical insurance, and annual leave.</li><li>A dynamic, international work environment.</li><li>Long-term career growth and training opportunities.</li></ul>Job Type: Full-time

OFFICE & OPERATIONS ASSISTANT (Fermale Candidates Only) – Dubai

Secret Gardens LLC

<div></div><div>Secret Gardens is seeking a proactive Office &amp; Sales Assistant to support showroom operations, client engagement, and pre-sales activities. This role combines office coordination, client management, and sales support in a fast-paced, dynamic environment. 
Key Responsibilities: 
1. Client Lead &amp; Pre-Sales Management 
<ul><li>
Respond to client inquiries via WhatsApp, Instagram, calls and emails. 
</li><li>
Enter and manage leads in CRM; follow up and re-engage inactive prospects. 
</li><li>
Coordinate with sales team for proper lead handover. 
</li><li>
Stay updated on market trends and target communities.</li></ul> 
2. Client Relationship Management 
<ul><li>
Maintain consistent follow-up and address client concerns. 
</li><li>
Ensure positive client experiences and greet regular clients by name.</li></ul> 
3. Office &amp; Showroom Management 
<ul><li>
Maintain a clean and professional showroom and prepare meeting rooms with materials and refreshments. 
</li><li>
Ensure equipment (TVs, Zoom devices, air purifiers) and decor are functional and presentable. 
</li><li>
Monitor daily operations, including deliveries, kitchen, and washroom supplies.</li></ul> 
4. Calendar &amp; Meeting Management 
<ul><li>
Manage company calendar and meeting room bookings. 
</li><li>
Oversee Zoom meetings and ensure proper scheduling and equipment setup. 
</li><li>
Coordinate with all teams to avoid conflicts and ensure smooth operations.</li></ul> 
5. Office Support &amp; Events 
<ul><li>
Manage office supplies, stock pantry items, and maintain records. 
</li><li>
Assist with company events, marketing activities, and internal functions. 
</li><li>
Record minutes of meetings and maintain business card logs.</li></ul><div></div><h3 class="jobSectionHeader"> 
Requirements</h3><ul><li>
1 - 2 years&rsquo; experience in office administration, sales support, or client service. 
</li><li>
Strong communication, organizational, and multitasking skills. 
</li><li>
Proficient in CRM tools, Microsoft Office, and social media platforms. 
</li><li>
Customer-focused, proactive, and team-oriented. 
</li><li>
Experience in landscaping, interior design, or construction is a plus. 
</li><li>
Must be confident greeting and talking with clients in person, over the phone and written communication.</li></ul></div><div></div>

Office and Sales Assistant

Global Fluorine Chemical Factory L.L.C

We are looking for a proactive and detail-oriented Business Assistant to support our management team in day-to-day business operations and coordination tasks.Job Requirement<ul><li>Bachelor Degree / Diploma</li><li>Fluent in Chineese, Arabic &amp; English</li><li>Must process sense of responsibility</li><li>Having Experience in relevant field will be an add on</li><li>A proactive approach to problem-solving with strong decision-making skills.</li></ul>Job Types: Full-time, PermanentPay: Up to AED6,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>Chineese (Required)</li><li>Arabic (Required)</li><li>English (Required)</li></ul>

Business Assistant

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