business office assistant

The Hamptons Center for Rehabilitation and Nursing

<div><h2 class="jobSectionHeader">Business Office Assistant</h2>
Rate: $22 Per Hour
Location: Southampton, NY
Reports To: Business Office Manager (BOM)<h3 class="jobSectionHeader">
Job Summary</h3>
The Business Office Assistant provides essential daily operational support to the Business Office Manager and Facility Administrator. This role ensures the financial and administrative functions of the facility run smoothly, focusing on accurate record-keeping, resident trust accounts, and professional communication with families and vendors.<h3 class="jobSectionHeader">
Key Responsibilities</h3>
Financial Operations &amp; Revenue Cycle Support<ul><li>
Billing &amp; Mail: Coordinate the timely distribution of monthly resident statements and ancillary bills via mail or email.</li><li>
Banking &amp; Deposits: Prepare and execute daily facility deposits; maintain an accurate log of all incoming checks and cash.</li><li>
Petty Cash Management: Oversee the distribution of petty cash; ensure every transaction is documented with a valid receipt and reconciled weekly.</li><li>
Resident Trust (PNA): Assist with Resident Personal Needs Accounts (PNA), including processing withdrawals and maintaining ledger accuracy in accordance with state regulations.</li></ul>
Administrative &amp; Compliance Support<ul><li>
Document Coordination: Manage the &quot;signature pipeline&quot; for the BOM and Administrator, ensuring contracts, admission paperwork, and financial consents are signed and filed promptly.</li><li>
Census Tracking: Assist the BOM in maintaining an accurate daily census to ensure billing alignment with the clinical department.</li><li>
Audit Readiness: Organize and maintain financial files and resident records to ensure the facility is &quot;survey-ready&quot; for Department of Health (DOH) or internal audits.</li><li>
Vendor Relations: Assist in processing accounts payable (A/P) invoices and ensuring local vendors provide necessary W-9 documentation.</li></ul>
Resident &amp; Family Relations<ul><li>
Front-End Communication: Serve as a point of contact for families regarding basic billing questions, redirecting complex Medicaid/Insurance inquiries to the BOM.</li><li>
Admission Support: Assist the Admissions team during the intake process by ensuring all financial disclosure forms are included in the admission packet.</li></ul><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
Experience: 1+ years of experience in an administrative or bookkeeping role; experience in a healthcare or long-term care setting is strongly preferred.</li><li>
Technical Skills: Proficiency in Microsoft Office (Excel/Word). Experience with PCC (PointClickCare) or MatrixCare is a plus.</li><li>
Traits: High level of integrity for handling cash/deposits, extreme attention to detail, and a professional &quot;customer service&quot; approach to elderly residents and their families.</li><li>
Local Knowledge: Familiarity with the Southampton area for local banking runs and vendor coordination.</li></ul><h3 class="jobSectionHeader">
Physical Requirements</h3><ul><li>
Ability to sit for extended periods at a computer workstation.</li><li>
Occasional local travel for bank deposits (must have valid driver&rsquo;s license).</li></ul></div>

Business Office Assistant

Corewell Health

<div>
 
 Entry level Receptionist Position
 
 which is a great way to get into a clinical environment.
 
 
 
 Job Summary
 
 
 
 Under the direction of the site designate leader, perform functions relating to business and office maintenance activities including but not limited to, patient appointments, registration, billing functions, cash collection, and phone communication. Follows the guidelines according to established policies and procedures. Must demonstrate and provide good customers skills. Follows Corewell philosophy of Patient and Family Centered Care at all times.
 
 
 
 Essential Functions
 
 
 
 <ul>
 <li>
 Good interpersonal and communication skills. Answers telephone and directs calls to appropriate area/personnel. Utilizes effective communicative skills. in incorporated specific age, culture, and developmental needs.
 </li>
 <li>
 Access computer or appointment stored information necessary to perform patient exam. Initializes required paperwork associated with each procedure, including patient verification and confirmation of physician&rsquo;s orders. Generates exam request. Relays information to patients and family members according to and following HIPAA Regulations.
 </li>
 <li>
 Schedules appointments, consults with physician&rsquo;s/physician offices as needed. Managing film purging and transfer.
 </li>
 <li>
 Answer phones, provide assistance and direct calls in a courteous and efficient manner.
 </li>
 <li>
 Strong communication skills and ability to prioritize work. Must be a team player. Must be able to manage concerns and situations of immediate importance. Provide adequate and prompt information to all customers. Enforce patient privacy and confidentiality.
 </li>
 <li>
 Monitors inventories related to the job and orders accordingly.
 </li>
 <li>
 Provide adequate and prompt information to all customers.
 </li>
 <li>
 Demonstrates competence in computer applications.
 </li>
 <li>
 Maintains employee medical record correspondence per protocol in the proper record format.
 </li>
 <li>
 Pulls and files medical records. Interfiles all correspondence and ancillary test results.
 </li>
 <li>
 Operates standard office equipment such as Microsoft office systems, calculators, photocopiers, dictation equipment, and fax machines.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Required
 
 
 <ul>
 <li>
 High School Diploma or equivalent.
 </li>
 <li>
 Strong communication skills, multi-task oriented, sensitivity to others.
 </li>
 <li>
 Ability to prioritize, self-motivated and ability to handle stressful situations.
 </li>
 <li>
 Able to accurately manage a great number of details in a fast paced environment while providing excellent customer service according to Corewell standards.
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 1-year experience in a clinical office setting
 </li>
 <li>
 Basic computer skills
 
 
 </li>
 </ul>
 
 About Corewell Health
 
 
 
 As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence
 
 
 How Corewell Health cares for you
 
 
 <ul>
 <li>
 Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.
 </li>
 <li>
 On-demand pay program powered by Payactiv
 </li>
 <li>
 Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
 </li>
 <li>
 Optional identity theft protection, home and auto insurance, pet insurance
 </li>
 <li>
 Traditional and Roth retirement options with service contribution and match savings
 </li>
 <li>
 Eligibility for benefits is determined by employment type and status
 
 
 </li>
 </ul>
 
 Primary Location
 
 
 
 SITE - Medical Building Grosse Pointe - 16815 Jefferson Ave - Grosse Pointe
 
 
 
 Department Name
 
 
 
 Cardiology Grosse Pointe HOPD - Medical Group East WB Mkt
 
 
 
 Employment Type
 
 
 
 Full time
 
 
 
 Shift
 
 
 
 Day (United States of America)
 
 
 
 Weekly Scheduled Hours
 
 
 
 40
 
 
 
 Hours of Work
 
 
 
 Variable
 
 
 
 Days Worked
 
 
 
 Monday to Friday
 
 
 
 Weekend Frequency
 
 
 
 N/A
 
 
 
 
 
 
 CURRENT COREWELL HEALTH TEAM MEMBERS &ndash; Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only.
 
 
 
 
 
 
 
 Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.
 
 
 
 
 Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.
 
 
 
 
 An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.
 
 
 
 
 You may request assistance in completing the application process by calling 616.486.7447.
 
</div>

North Shore Health

Business Office Assistant
 
Now Hiring Full Time
 
Offering up to $20/hr
 
Trust, engagement, competence, respect and passion – these are the values under which North Shore Healthcare operates every day. Our dedicated team of professionals strive to deliver quality care to our residents and their families. We are one of the leading employers and providers of post-acute care in the Midwest and we are seeking exceptional individuals to join our team. If you value being a leader, working in a progressive environment and having opportunities to grow in your career, North Shore Healthcare is the Right Choice for you.
 
Summary/Objective: 
Maintains and is responsible for the nursing schedule. Responsible for assisting the Business Office Manager with the collection and input of information within the accounting systems. Also assists with the maintenance of complete and accurate trust account records, census information, billing, and residents’ accounts receivable statements. Maintains the Admission/Financial files and be responsible for completing and tracking the Medicaid process through to approval. Works with residents and families in the execution of admissions documents, assisting them in the completion of appropriate applications for admissions, financial assistance, etc.
 
Required Education and Experience: 
<ul>
<li>High School diploma (or equivalent)</li>
<li>Accounting/bookkeeping proficiency</li>
<li>Computer proficiency with Microsoft products</li>
<li>Thorough knowledge of HR practices and principles</li>
</ul>
Preferred Education and Experience: 
<ul>
<li>Experience in a fast-paced environment</li>
<li>Post-acute care or health care experience preferred</li>
</ul>
Benefits: 
We offer a comprehensive benefit packages which includes: 
<ul>
<li>Health insurance for full-time employees starting the first of the month following 30 days of employment</li>
<li>Dental and vision insurance for full and part-time staff</li>
<li>401(K) Program for full and part-time staff</li>
<li>6 paid holidays plus one floating holiday for full-time staff</li>
<li>Company paid life insurance for full-time staff</li>
<li>Voluntary life and disability insurance for full-time staff</li>
<li>Paid Time Off</li>
</ul>
Our mission is to establish a culture that reinforces the values necessary to be the premier health services provider and employer in each of the communities we serve. We understand that choosing where you want to go in your career is a big decision. We would like the opportunity to show you that North Shore Healthcare is the Right Choice for you.

Business Office Assistant - Full-Time

Mental Health Resource Center

<div><div><div>Benefits:</div>
<ul><li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul></div><div><div>Benefits/Perks</div>
<ul><li>Medical, Dental, and Vision Insurance</li>
<li>Life Insurance</li>
<li>Disability Insurance</li>
<li>403b</li>
<li>PTO</li>
<li>Paid Holidays</li>
<li>Flexible Spending Account</li>
<li>Employee Assistance Program</li>
</ul><div>Company Overview</div>
<div>Mental Health Resource Center is a not-for-profit Florida corporation that provides a wide range of mental health and behavioral health care services to the community such as 24-hour emergency services, inpatient psychiatric services for children, adolescents, and adults as well as outpatient services such as medication management, case management, and counseling.</div><div> 
</div>
<div>Job Summary</div>
<div>Renaissance Behavioral Health Systems is looking for an Office Assistant-Floater to join its Business team in the Jacksonville area. This is an ideal opportunity for an individual who has good time management skills and is comfortable with working in an ever changing team atmosphere. 
</div><div>The Office Assistant-Floater provides administrative and clerical support to Renaissance Behavioral Health and Mental Health Resources Center departments as assigned.</div><div> 
</div>
<div>Responsibilities</div>
<ul><li>Completes duties and fills in for positions in departments at all RBHS and MHRC locations as assigned.</li>
<li>Provides phone coverage in a timely, courteous manner.</li>
<li>Provides data entry for services, payments, adjustments, appointments, registrations and enrollments through the patient information system.</li>
<li>Conducts intake interviews for both outpatient and inpatient departments.</li>
<li>Prepares insurance claims for submission to insurance companies and payment/denial follow up.</li>
<li>Assists individuals with the completion of the sliding fee application.</li>
<li>Performs insurance verifications.</li>
<li>Prepares bank deposits. Delivers monies to banking institutions and returns bank receipts to accounting department for approval.</li>
<li>Ensures compliance with internal and external confidentiality policies.</li>
</ul><div>Qualifications</div>
<ul><li>In order to be considered, candidates must have a High School diploma or equivalent and one year general office experience is required.</li>
<li>Ability to use a multi-line phone and paging system.</li>
<li>Proficiency in Microsoft Office programs and use of the Internet.</li>
<li>Proficiency in electronic records and billing software demonstrated within three months of employment.</li>
<li>Excellent customer Service skills are essential and this individual must be able to interact appropriately with internal and external customers, including individuals served, families, caregivers, community service providers, supervisory staff and other department professionals.</li>
<li>Requires telephone and person-to-person interactions with individuals with mental illness in an outpatient setting and locked unit.</li>
</ul><div>Position Details</div>
<div>This position is a Full Time position: hours for this position are to be determined by the supervisor and vary based on assignment.
 
 
Renaissance Behavioral Health Systems and Mental Health Resource Center are Equal Opportunity Employers.</div></div></div>

FULL TIME Medical Business Office Assistant - Floater

Iverticals IT Solutions

Job Summary We are seeking a dynamic and dedicated Female Office Assistant to join our professional team. This role is vital in ensuring the smooth operation of daily office activities, providing exceptional customer service, and maintaining an organized and efficient work environment. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to support various administrative functions. This paid position offers an excellent opportunity for someone eager to grow their office management experience in a lively and supportive setting.Duties<ul><li>Greet visitors and clients with professionalism and warmth, managing front desk responsibilities effectively</li><li>Answer multi-line phone systems promptly, directing calls accurately and courteously</li><li>Manage appointment scheduling and calendar organization using Google Workspace and Microsoft Office tools</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and confidentiality</li><li>Handle customer inquiries via phone or email, providing exceptional support and resolving issues efficiently</li><li>Maintain office supplies inventory, place orders as needed, and ensure the workspace remains tidy and organized</li><li>Assist with basic bookkeeping tasks using QuickBooks and support office management activities to streamline operations</li></ul>Requirements<ul><li>Proven experience in office administration or clerical roles, with a strong background in customer service</li><li>Excellent computer literacy, including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills</li><li>Familiarity with multi-line phone systems, phone etiquette, and front desk operations</li><li>Bilingual abilities are highly preferred to serve diverse clients effectively</li><li>Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively</li><li>Experience with medical or dental receptionist duties is a plus but not mandatory</li><li>Personal assistant or medical receptionist experience will be considered advantageous</li><li>Ability to handle confidential information discreetly while demonstrating professionalism at all times</li></ul>Join us as an Office Assistant where your enthusiasm meets opportunity! We value energetic individuals who are eager to contribute positively to our team. This role offers a vibrant work environment where your organizational talents will shine while supporting our daily business operations.Job Type: Full-timePay: From $10,000.00 per monthWork Location: Remote

Job for office assistant-Female Only

Hearlink Hearing Solution Center

Location: UAEWe are looking for a reliable Operations Assistant to support daily office operations. This role combines driving, office support, and basic maintenance tasks to ensure smooth day-to-day business operations.The ideal candidate is practical, flexible, and comfortable handling different operational responsibilities.Key Responsibilities<ul><li>Provide driving support for company errands, deliveries, document collection, and pickups</li><li>Assist with office organization and cleanliness to maintain a professional work environment</li><li>Perform basic maintenance and technical tasks such as small repairs, equipment installation, and setup</li><li>Support daily operational and administrative tasks as required</li><li>Handle purchasing, logistics coordination, and document delivery when needed</li><li>Ensure office facilities remain organized, safe, and functional</li></ul>Requirements<ul><li>Valid UAE Driving License (mandatory)</li><li>Own vehicle preferred</li><li>Good English communication skills required</li><li>Ability to handle multiple operational tasks</li><li>Basic knowledge of tools, repairs, and installations</li><li>Reliable, responsible, and organized personality</li><li>Ability to work independently and follow instructions</li></ul>Preferred<ul><li>Experience in office support, operations assistant, driver, or maintenance roles</li><li>Familiarity with basic tools and technical tasks</li><li>Flexible attitude and willingness to assist across different tasks</li></ul>Interested candidates may apply by submitting their CV through Indeed.Job Type: Full-timePay: AED2,000.00 - AED3,500.00 per month

Office Boy / Office Assistant

Million Dreams Real Estate

Job Summary: We are looking for a reliable and responsible individual to handle a dual role as Driver and Office Assistant. The candidate will be responsible for safe transportation duties as well as supporting daily administrative and office tasks. The ideal candidate should be organized, punctual, and able to manage multiple responsibilities efficiently.Key Responsibilities:Driving Duties<ul><li>Safely drive company staff to meetings, site visits, and other business-related locations.</li><li>Pick up and deliver documents, packages, and office materials as required.</li><li>Maintain cleanliness and proper condition of the company vehicle.</li><li>Ensure timely vehicle servicing, fuel refilling, and routine maintenance.</li><li>Follow all traffic rules and company safety policies.</li></ul>Office Assistant Duties<ul><li>Assist with basic administrative and clerical tasks.</li><li>Support office operations such as arranging meeting rooms and preparing materials.</li><li>Assist in submitting and collecting documents from government offices or business partners when required.</li><li>Help with office errands and general support tasks assigned by management.</li></ul>Requirements:<ul><li>Valid UAE driving license.</li><li>Good knowledge of Dubai roads and locations.</li><li>Good communication and time management skills.</li><li>Ability to handle both field and office responsibilities.</li><li>Prior experience in a similar role is an advantage.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Driver & Office Assistant

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Business Office Assistant

Business Office Assistant

Business Office Assistant - Full-Time

FULL TIME Medical Business Office Assistant - Floater

Job for office assistant-Female Only

Office Boy / Office Assistant

Driver & Office Assistant