business office associate

NetCo Logistics LLC

<p>We are looking for a competent Office Associate to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.</p><p><b>Responsibilities</b></p><ul><li>Organize office and assist associates in ways that optimize procedures</li><li>Sort and distribute communications in a timely manner</li><li>Create and update records ensuring accuracy and validity of information</li><li>Resolve office-related malfunctions and respond to requests or issues</li><li>Coordinate with other departments to ensure compliance with established policies</li><li>Maintain trusting relationships with suppliers, customers and colleagues</li></ul><p><b>Skills and Qualifications</b></p><ul><li>Proven experience as a back-office assistant, office assistant, or in another relevant administrative role</li><li>Ability to thrive in a fast-paced environment</li><li>Organized &amp; detail oriented; able to keep sight of multiple deadlines &amp; responsibilities</li><li>Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially during important deadline periods such as month-end closing</li><li>Working knowledge of office equipment</li><li>Thorough understanding of office management procedures</li><li>Excellent organizational and time management skills</li><li>Analytical abilities and aptitude in problem-solving</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office - excellent Excel skills required</li><li>Proficiency in QuickBooks is preferred</li></ul><p>Job Type: Full-time</p><p>Pay: $16.00 - $18.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Business Office Associate

Lexington Health

<div><p>LFP Chapin<br>
Full Time<br>
Day Shift<br>
7:30-4:30</p><br>
<p></p>
<p>
Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed teaching hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare and was first in the state to achieve Magnet <i>with Distinction</i> status for excellence in nursing care. Consistently ranked as best in the Columbia Metro area by U.S. News &amp; World Report, Lexington Health delivers more than 4,000 babies each year, performs more than 34,000 surgeries annually and is the region's third largest employer.</p><br>
<p></p>
<p>
Lexington Health also includes an accredited Cancer Center of Excellence, the state&rsquo;s first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer&rsquo;s care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.</p><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2>
</div><div><p>
Assists patients, visitors, providers and office staff in a courteous and friendly manner. Performs all duties efficiently and timely, while maintaining a positive patient flow. Serves as an office liaison when required.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2>
</div><div><p><b>
Minimum Education</b>: High School Diploma or Equivalent<br>
<b>Minimum Years of Experience</b>: 6 months in a related field involving administrative support and customer service activities<br>
<b>Substitutable Education &amp; Experience</b>: Experience can be substituted for successful completion of a Medical Office Administrative Assistant certificate program<br>
<b>Required Certifications/Licensure</b>: None.<br>
<b>Required Training</b>: None.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions</b></h2>
</div><div><ul><li>Maintains positive attitude. Has contact by phone, correspondence or in person meetings with persons in other departments or outside the practice. Tact is required in all communication and the employee is responsible for harmonious relationships.</li>
<li>Demonstrates the following:
<ul><li>Appropriate communication of information to all ages.<br>
i. Infant - birth to 1 year<br>
ii. Child - 1 year through 12 years<br>
iii. Adolescent - 13 years through 17 years<br>
iv. Adult - 18 years through 65 years<br>
v. Geriatric - over 65 years</li>
<li>Responsiveness to all patients and office staff requests.</li>
<li>Performance of duties assigned by authorized personnel or as required in an emergency, i.e., fire or disaster.</li>
</ul></li><li>Provides/Performs
<ul><li>Communication
<ul><li>Telephone (Answer, Transfer)</li>
<li>Orders/Messages - Accurate and timely relay of information</li>
</ul></li><li>Scheduling
<ul><li>Referrals</li>
<li>Appointments</li>
<li>Ancillaries</li>
<li>Surgeries</li>
<li>Hospital Admissions</li>
</ul></li><li>Medical Records
<ul><li>Documentation</li>
<li>Forms - Chart structure</li>
<li>Electronic chart maintenance</li>
<li>Image files</li>
<li>Faxing</li>
<li>Copying</li>
</ul></li><li>Mail - In and Out</li>
<li>Office Operations
<ul><li>Enter/Verify/Correct patient demographics and insurance information</li>
<li>Obtain necessary signatures and consents as appropriate</li>
<li>Post charges/payments</li>
<li>Collect payment for office visits</li>
<li>Daily updates</li>
<li>Deposits</li>
<li>Maintain cash drawer</li>
<li>Screening and collecting unpaid balances</li>
<li>Financial counseling when needed</li>
<li>Work accounts receivable</li>
<li>Precertification/Authorization</li>
</ul></li></ul></li><li>Operation of and responsibility for equipment (including, but not limited to, routine maintenance, ordering of supplies, log sheets and cleaning)
<ul><li>General Office Equipment, i.e., fax machine, copier, etc.</li>
</ul></li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Duties &amp; Responsibilities</b></h2>
</div><div><ul><li>In-service/Education<br>
a. Department Orientation<br>
b. Annual Training</li>
<li>Clerical log sheets/auditsa. Samplesb. Equipment</li>
<li>Other
 <ul><li>Coding
<ul><li>E&amp;M/basic visits</li>
<li>Office procedures/complex visits</li>
<li>Surgeries</li>
<li>Hospital Services</li>
<li>Correspondence</li>
<li>Statistical reports</li>
<li>Accounts payable</li>
<li>Payroll</li>
<li>Chaperone</li>
</ul></li><li>Provides support and guidance for clerical policies and procedures</li>
</ul></li><li>All other duties as assigned
</li></ul></div></div></div><p>We are committed to offering quality, cost-effective benefits choices for our employees and their families:</p>
<ul>
<li>Day ONE medical, dental and life insurance benefits</li>
<li>Health care and dependent care flexible spending accounts (FSAs)</li>
<li>Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.</li>
<li>Employer paid life insurance &ndash; equal to 1x salary</li>
<li>Employee may elect supplemental life insurance with low cost premiums up to 3x salary</li>
<li>Adoption assistance</li>
<li>LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment</li>
<li>Tuition reimbursement</li>
<li>Student loan forgiveness</li>
</ul>
<p><b>Equal Opportunity Employer</b><br>
It is the policy of Lexington Health to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. Lexington Health strives to provide a discrimination-free environment, and to recruit, select, on-board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. Lexington Health endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee&rsquo;s desires and abilities and the hospital&rsquo;s needs.</p></div>

<div><p>LFP - Lexington<br>
Full Time<br>
Day Shift<br>
M-F 7:40a-5p, rotate 1/2 day</p><br>
<p></p>
<p>
Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed teaching hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare and was first in the state to achieve Magnet <i>with Distinction</i> status for excellence in nursing care. Consistently ranked as best in the Columbia Metro area by U.S. News &amp; World Report, Lexington Health delivers more than 4,000 babies each year, performs more than 34,000 surgeries annually and is the region's third largest employer.</p><br>
<p></p>
<p>
Lexington Health also includes an accredited Cancer Center of Excellence, the state&rsquo;s first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer&rsquo;s care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.</p><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2>
</div><div><p>
Assists patients, visitors, providers and office staff in a courteous and friendly manner. Performs all duties efficiently and timely, while maintaining a positive patient flow. Serves as an office liaison when required.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2>
</div><div><p><b>
Minimum Education</b>: High School Diploma or Equivalent<br>
<b>Minimum Years of Experience</b>: 6 months in a related field involving administrative support and customer service activities<br>
<b>Substitutable Education &amp; Experience</b>: Experience can be substituted for successful completion of a Medical Office Administrative Assistant certificate program<br>
<b>Required Certifications/Licensure</b>: None.<br>
<b>Required Training</b>: None.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions</b></h2>
</div><div><ul><li>Maintains positive attitude. Has contact by phone, correspondence or in person meetings with persons in other departments or outside the practice. Tact is required in all communication and the employee is responsible for harmonious relationships.</li>
<li>Demonstrates the following:
<ul><li>Appropriate communication of information to all ages.<br>
i. Infant - birth to 1 year<br>
ii. Child - 1 year through 12 years<br>
iii. Adolescent - 13 years through 17 years<br>
iv. Adult - 18 years through 65 years<br>
v. Geriatric - over 65 years</li>
<li>Responsiveness to all patients and office staff requests.</li>
<li>Performance of duties assigned by authorized personnel or as required in an emergency, i.e., fire or disaster.</li>
</ul></li><li>Provides/Performs
<ul><li>Communication
<ul><li>Telephone (Answer, Transfer)</li>
<li>Orders/Messages - Accurate and timely relay of information</li>
</ul></li><li>Scheduling
<ul><li>Referrals</li>
<li>Appointments</li>
<li>Ancillaries</li>
<li>Surgeries</li>
<li>Hospital Admissions</li>
</ul></li><li>Medical Records
<ul><li>Documentation</li>
<li>Forms - Chart structure</li>
<li>Electronic chart maintenance</li>
<li>Image files</li>
<li>Faxing</li>
<li>Copying</li>
</ul></li><li>Mail - In and Out</li>
<li>Office Operations
<ul><li>Enter/Verify/Correct patient demographics and insurance information</li>
<li>Obtain necessary signatures and consents as appropriate</li>
<li>Post charges/payments</li>
<li>Collect payment for office visits</li>
<li>Daily updates</li>
<li>Deposits</li>
<li>Maintain cash drawer</li>
<li>Screening and collecting unpaid balances</li>
<li>Financial counseling when needed</li>
<li>Work accounts receivable</li>
<li>Precertification/Authorization</li>
</ul></li></ul></li><li>Operation of and responsibility for equipment (including, but not limited to, routine maintenance, ordering of supplies, log sheets and cleaning)
<ul><li>General Office Equipment, i.e., fax machine, copier, etc.</li>
</ul></li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Duties &amp; Responsibilities</b></h2>
</div><div><ul><li>In-service/Education<br>
a. Department Orientation<br>
b. Annual Training</li>
<li>Clerical log sheets/auditsa. Samplesb. Equipment</li>
<li>Other
 <ul><li>Coding
<ul><li>E&amp;M/basic visits</li>
<li>Office procedures/complex visits</li>
<li>Surgeries</li>
<li>Hospital Services</li>
<li>Correspondence</li>
<li>Statistical reports</li>
<li>Accounts payable</li>
<li>Payroll</li>
<li>Chaperone</li>
</ul></li><li>Provides support and guidance for clerical policies and procedures</li>
</ul></li><li>All other duties as assigned
</li></ul></div></div></div><p>We are committed to offering quality, cost-effective benefits choices for our employees and their families:</p>
<ul>
<li>Day ONE medical, dental and life insurance benefits</li>
<li>Health care and dependent care flexible spending accounts (FSAs)</li>
<li>Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.</li>
<li>Employer paid life insurance &ndash; equal to 1x salary</li>
<li>Employee may elect supplemental life insurance with low cost premiums up to 3x salary</li>
<li>Adoption assistance</li>
<li>LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment</li>
<li>Tuition reimbursement</li>
<li>Student loan forgiveness</li>
</ul>
<p><b>Equal Opportunity Employer</b><br>
It is the policy of Lexington Health to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. Lexington Health strives to provide a discrimination-free environment, and to recruit, select, on-board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. Lexington Health endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee&rsquo;s desires and abilities and the hospital&rsquo;s needs.</p></div>

CarMax

<div>7190 - Austin South - 4400 S Interstate 35, Austin, Texas, 78745<p></p>
CarMax, the way your career should be!<p><b>
Summary:</b></p><p>
Peer leader and mentor to Business Operations Associates, responsible for delegation and follow-up of assigned work, processing and review of paperwork associated with sales and appraisal purchases, and providing and modeling iconic customer service.</p><p><b>
Essential Duties and Responsibilities:</b></p><ul><li>
Performs all essential duties and responsibilities of Business Operations Associate at a successful level as needed.</li><li>
Participates in the &ldquo;Manager on Duty&rdquo; role &ndash; responsible for delegating and directing the Business Office workflow including customer facing and non-customer facing tasks, answering questions related to transactions, and following up on assigned tasks.</li><li>
Participate and/or lead weekly leadership calibration discussions (LAB Meetings) and develops plans for observing Associate performance and addressing individual developmental needs.</li><li>
Mentors, coaches, and develops Associates in the Business Office to improve performance and grow next-level talent.</li><li>
Serves as the functional expert for state-specific and CarMax process knowledge, to reinforce execution and navigate complex problem-solving.</li><li>
Provides iconic customer service by listening, answering customer questions and resolving escalated customer concerns.</li><li>
Collaborates between store and Home Office teams to reconcile critical accounting, compliance, and customer service functions.</li><li>
Assesses risk in Asset Protection reviews and approves store cash handling procedures.</li><li>
Assists store personnel, other locations, and all store departments in their daily functions while adhering to CarMax guidelines.</li></ul><p></p><p><b>
Qualifications:</b></p><p>
Work requires ability to:</p><ul><li>
Model what good looks like when interacting with Associates, customers and vendors</li><li>
Create maintain a positive work environment</li><li>
Delegate effectively in order to meet deadlines</li><li>
Follow up with Associates inside and outside of the Business Office</li><li>
Make decisions using independent and sound judgment</li><li>
Resolve customer and associate concerns</li><li>
Read, interpret and transcribe data in to maintain accurate records</li><li>
Understand numeric filing system</li><li>
Use word processing, spreadsheet and other programs, displaying intermediate PC skills</li><li>
Multi-task in a high energy, fast-paced work environment</li><li>
Lift objects that weigh as much as 15-20 lbs</li><li>
Speak and listen effectively while working with internal and external customers in person and over the phone</li><li>
Complete CarMax provided training, allowing for cross-training and full coverage of Business Office</li></ul><p></p><p><b>
Working Conditions:</b></p><ul><li>
Pleasant but noisy office environment</li><li>
May require walking or standing for extended periods of time</li><li>
Flexible work hours with opening and closing shifts that includes nights, weekends, holidays</li><li>
Wears CarMax clothing (acquired through the company) at all times while working in the store</li></ul><p></p><p>
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.</p></div>

Lead Business Office Associate in Training

The Irvine Company

<p></p><div><div><div><div><h2 class="jobSectionHeader"><b>Position Summary:</b></h2></div><div><p>
Supports the operations management leadership team (Senior Manager, Manager and Assistant Manager) by performing administrative and reporting functions, integral to the day to day management of assigned office properties. Exhibits superior customer service in all communication with customers as the initial point of contact.</p><div><br>
</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Key Responsibilities:</b></h2></div><div><ul><li>
Resolve customer service calls and requests; escalate requests that are above scope to Senior Associate.</li><li>
Answer phone, distribute mail and prepare email and regular mail.
</li><li>Verify phone and voice mail systems are working properly.</li><li>
Activate and deactivate access cards and order keys.</li><li>
Maintain a key sign-in/out log for outside vendors.</li><li>
Ensure that the management office is presentable at all times (high rise).</li><li>
Maintain all office/kitchen supplies and inventory, including printers and copier if needed (high rise); issue purchase orders.</li><li>
Maintain and distribute nightly security passdown logs (high rise).</li><li>
Maintain and distribute janitorial logs (high rise).</li><li>
Create general notices and communications to customers.</li><li>
Monitor all customer service requests to ensure timely and efficient resolution.</li><li>
May support Senior Associate with accounts payable and accounts receivable.</li><li>
Coordinate with service providers as needed to ensure top quality work is performed in a timely manner.</li><li>
Complete all general filing (electronic or paper).</li><li>
Coordinate Conference Center usage.</li><li>
Assist with move-ins and move-outs.</li><li>
Update various databases, spreadsheets, and directories.</li><li>
May review, audit, collect customer insurance certificates, and maintain compliance.</li><li>
Maintain vacant suites and marketing materials.</li><li>
May manage the new and existing employee hiring process to include, but not limited to, phone, computer, signage, and business cards (high rise).</li><li>
Assist operations management team in facilitating customer events.</li><li>
Provide administrative support to operations team as needed.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications / Other Expectations:</b></h2></div><div><ul><li>
Bachelor's degree preferred</li><li>
Professional appearance and demeanor</li><li>
Business writing capability</li><li>
Organized and self-motivated</li><li>
Calm in emergency situations</li><li>
Ability to thrive and multi-task in fast-paced environment</li><li>
Punctual with attendance and dependable work ethic</li><li>
Zero to two years of relevant work experience</li><li>
Proficient in Word, Excel and Outlook</li><li>
Detail oriented and able to prioritize tasks</li><li>
Customer service focused</li></ul><p>
This position, depending on physical location, may require:</p><ul><li>
Valid California driver&rsquo;s license; Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company&rsquo;s MVR policy, and is part of the essential duties of this position.)</li></ul></div></div></div><p><b>
Compensation:</b></p><p>
Base Pay Range: $26.54 - $34.52</p><p></p><p><br>
Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.</p><p>
The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.</p><p></p><p><b><br>
About Us:</b><br>
Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York.<br>
<br>
We&rsquo;ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.<br>
<br>
We take as much pride in our employee community as we do the communities we create. It&rsquo;s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.<br>
<br>
Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.<br>
<br>
Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.</p><p>
#LI-Onsite</p></div>

Associate - Office ($26.54 - $34.52)

University of Alabama, Birmingham

<div></div><div><div><div><div><div><b>Description</b><div></div><p><b>
OFFICE ASSOCIATE II</b></p><p><b>
University of Alabama at Birmingham</b></p><p><b>
General Responsibilities</b></p><p>
Under general supervision, performs standard clerical and administrative duties. Requires demonstrated knowledge of the fundamental concepts, practices and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience.</p><ul><li><p>
Reads, prioritizes and routes incoming mail.</p></li><li><p>
Makes travel arrangements and reservations.</p></li><li><p>
Schedules appointments.</p></li><li><p>
Orders supplies, maintains databases and reports.</p></li><li><p>
Assists with special projects.</p></li><li><p>
Drafts and types correspondence.</p></li><li><p>
May supervise other support personnel.</p></li><li><p>
May handle confidential information, dictation and transcription.</p></li><li><p>
May verify insurance and process medical record requests.</p></li></ul><p></p><p><b><br>
Key Roles &amp; Responsibilities</b></p><ul><li><p>
Solves internal office systems problems and acts as liaison to other departments, agencies and vendors regarding routine administrative and office activities.</p></li><li><p>
Oversees personnel functions of assigned unit and/or directly supervises subordinate office staff.</p></li><li><p>
Monitors routine budget and/or grant activities.</p></li><li><p>
Prepares and processes Oracle requisitions and purchase orders as authorized.</p></li><li><p>
Researches, collects and analyzes data and prepares a variety of special and recurring analyses and reports.</p></li><li><p>
Attends various department meetings and other related conferences.</p></li><li><p>
Coordinates departmental student/patient-related activities specific to department mission, such as scheduling tests, contacting referring physicians, assisting students, answering inquiries, processing required academic documents, etc.</p></li><li><p>
Monitors departmental space and equipment and coordinates individual moves and equipment accounting according to established procedures.</p></li><li><p>
Performs other duties as assigned.</p></li></ul><p><b>
Hourly Range: </b>$15.00-$24.40</p><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><b>
Education</b></p><p>
High School diploma or GED and five (5) years of related experience required.</p><p><br>
UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.</p><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> University</div><div><b>
Job Category</b><b>:</b> Clerical &amp; Administrative</div><div><b>
Organization</b><b>:</b> 311551600 OB/GYN - Maternal &amp; Fetal Medicine</div><div><b>
Employee Status</b><b>:</b> Regular</div><div><b>
Shift</b><b>:</b> Day/1st Shift</div><div><b>
Work Arrangement (final schedule to be determined by the department/hiring manager)</b><b>:</b> Onsite</div></div></div></div></div><div></div>

OFFICE ASSOCIATE II

The SSA Group

Office Associate
<br><br>
<b>Who are we:</b><br>
For more than 50 years, SSA has partnered with cultural attractions to design the hospitality experience journey, freeing our partners to remain mission-focused. We bring together admissions, culinary, and retail with innovation and human connection to shape a seamless guest journey.
<br><br>
Our focus is on people, innovation, and operational intelligence as a means to create special moments with lasting impact. We call it 452 Hospitality, the foundation of how we serve our partners and their communities.
<br><br>
<b>Position Title:</b> Office Associate
<br><b>Reports to:</b> Office Supervisor(s) and Administrative Operations Manager
<br><br>
<b>Responsibilities:</b><br>
<ul>
<li>Live out 452 Hospitality by delivering warm, welcoming, and memorable experiences for every guest and client</li>
<li>Assist operational managers and park staff as needed, as delegated by the Administrative Operations Manager.</li>
<li>Support recruiting efforts and onboarding of new employees.</li>
<li>Maintain a clean, safe, and organized work environment.</li>
<li>Uphold company policies and procedures.</li>
<li>Provide administrative support, including answering phones and word processing.</li>
<li>Communicate documentation on discrepancies to the Administrative Operations Manager and other responsible staff.</li>
<li>Maintain and secure the cash room, ensuring limited access and adherence to company policies.</li>
<li>Issue and check in all banks, ensuring all paperwork and daily closing sheets are completed.</li>
<li>Assist with uniform handling in the absence of the Administrative Operations Manager.</li>
<li>Perform cash pick-ups, change orders, and reconcile daily receipts as needed.</li>
<li>Manage I-9 forms and employee file maintenance.</li>
<li>Contribute to community efforts through hiring, engagement activities, and opportunities for giving back.</li>
<li>Perform other tasks as deemed necessary.</li>
</ul>
<b>Job Requirements:</b><br>
<ul>
<li>Strong interpersonal and communication skills.</li>
<li>Ability to read, count, and write to accurately complete all documentation and daily paperwork.</li>
<li>Exceptional problem-solving and decision-making skills, with strong organizational abilities.</li>
<li>Demonstrated financial management, analytical, and planning skills.</li>
<li>Thrive in a team environment while working independently, showing flexibility in a fast-paced setting.</li>
<li>Proficient in office functions, including online cash management systems, POS systems, and Excel.</li>
<li>Physical ability to lift and move boxes (10-35 lbs), and stand for extended periods as required.</li>
<li>Ability to work varied hours, including nights, weekends, and holidays, as needed.</li>
</ul>
<b>IDEA + Belonging:</b><br>
<ul>
<li>Promote inclusivity and support within the team and across all units.</li>
<li>Focus on removing barriers and empowering team members at all levels.</li>
<li>Lead by example through sustainability and conservation efforts, teaching unit staff as necessary.</li>
<li>Engage with SSA and the community through hiring efforts, engagement activities, and initiatives focused on giving back.</li>
</ul>
Previous Experience
<br><br>
<ul>
<li>Two-three years cash handling experience.</li>
<li>Two years administrative experience preferred.</li>
<li>All education backgrounds accepted.</li>
</ul>
This is by no means an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job description. The Company reserves the right to revise the job description or to require that other or different tasks are performed when circumstances change (i.e. emergencies, changes in personnel, workload, rush jobs or technological developments)
<br><br>
Compensation and Benefits
<br><br>
<ul>
<li>Eligible for overtime pay.</li>
<li>On-Demand Pay Program: Get access to a portion of earned wages before payday.</li>
<li>Meal Plan & Employee Discounts at applicable locations.</li>
<li>Participation in a 401(k) program with a 15% company match (must be 21 years or older, eligible after one year of employment with 1,000 hours worked, available to enroll during Open Enrollment Periods).</li>
<li>Tuition Discount through Partnership College.</li>
<li>Up to 8 hours of Bereavement Leave</li>
<li>Holiday pay of 1.5× the regular rate is provided for hours worked on Christmas Day and Thanksgiving Day.</li>
<li>Paid sick leave is provided in accordance with applicable state and local laws. Accrual rates, caps, and usage rules vary by location.</li>
</ul>
<b>Locations include:</b> Arizona, California, Chicago, Pittsburgh, Connecticut, Illinois, Massachusetts, Michigan, Minnesota, Missouri, New Mexico, New York, Rhode Island, Washington, D.C.. Colorado: Employees accrue 1 hour of paid sick leave for every 30 hours worked, up to 48 hours per year, under the Healthy Families and Workplaces Act (HFWA). Maryland: Employees accrue at least 1 hour of paid sick and safe leave for every 30 hours worked, up to 40 hours per year, as required under the Maryland Healthy Working Families Act. Washington: Employees accrue 1 hour of paid sick leave for every 40 hours worked, in accordance with the Seattle Paid Sick and Safe Time.
<br><br>
SSA Holdings and its affiliated companies, including SSA Group, A&F Souvenir, Cinchio Solutions, and Behavioral Essentials, are equal opportunity employers. We are committed to diversity and inclusion in our hiring practices and welcome applicants from all backgrounds. A diverse team strengthens our collective impact.
<br><br>
<b>All California Residents:</b> By submitting your job application, you agree you have reviewed the SSA Group California Consumer Privacy Act (CCPA) Candidate and Employee Privacy Notice ("Notice").
<br><br>
<b>San Francisco Residents:</b> Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Please see the "Fair Chance Ordinance - Know Your Rights" document for more information. By submitting your job application, you agree you have reviewed the "Fair Chance Ordinance - Know Your Rights" document.
<br><br>
<b>OFFICE USE ONLY:</b><br>
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