business office associate

Lexington Health

<div>Lexington Urology 
Full Time 
AM/PM Shift 
Mon-Thurs 745-5, F 745-12

Sign-On Bonus: 0 


Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed teaching hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare and was first in the state to achieve Magnet with Distinction status for excellence in nursing care. Consistently ranked as best in the Columbia Metro area by U.S. News &amp; World Report, Lexington Health delivers more than 4,000 babies each year, performs more than 34,000 surgeries annually and is the region's third largest employer. 


Lexington Health also includes an accredited Cancer Center of Excellence, the state&rsquo;s first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer&rsquo;s care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.<div><div><div><h2 class="jobSectionHeader">
Job Summary</h2>
</div><div>
Assists patients, visitors, providers and office staff in a courteous and friendly manner. Performs all duties efficiently and timely, while maintaining a positive patient flow. Serves as an office liaison when required.
</div></div><div><div><h2 class="jobSectionHeader">
Minimum Qualifications</h2>
</div><div>
Minimum Education: High School Diploma or Equivalent 
Minimum Years of Experience: 6 months in a related field involving administrative support and customer service activities 
Substitutable Education &amp; Experience: Experience can be substituted for successful completion of a Medical Office Administrative Assistant certificate program 
Required Certifications/Licensure: None. 
Required Training: None.
</div></div><div><div><h2 class="jobSectionHeader">
Essential Functions</h2>
</div><div><ul><li>Maintains positive attitude. Has contact by phone, correspondence or in person meetings with persons in other departments or outside the practice. Tact is required in all communication and the employee is responsible for harmonious relationships.</li>
<li>Demonstrates the following:
<ul><li>Appropriate communication of information to all ages. 
i. Infant - birth to 1 year 
ii. Child - 1 year through 12 years 
iii. Adolescent - 13 years through 17 years 
iv. Adult - 18 years through 65 years 
v. Geriatric - over 65 years</li>
<li>Responsiveness to all patients and office staff requests.</li>
<li>Performance of duties assigned by authorized personnel or as required in an emergency, i.e., fire or disaster.</li>
</ul></li><li>Provides/Performs
<ul><li>Communication
<ul><li>Telephone (Answer, Transfer)</li>
<li>Orders/Messages - Accurate and timely relay of information</li>
</ul></li><li>Scheduling
<ul><li>Referrals</li>
<li>Appointments</li>
<li>Ancillaries</li>
<li>Surgeries</li>
<li>Hospital Admissions</li>
</ul></li><li>Medical Records
<ul><li>Documentation</li>
<li>Forms - Chart structure</li>
<li>Electronic chart maintenance</li>
<li>Image files</li>
<li>Faxing</li>
<li>Copying</li>
</ul></li><li>Mail - In and Out</li>
<li>Office Operations
<ul><li>Enter/Verify/Correct patient demographics and insurance information</li>
<li>Obtain necessary signatures and consents as appropriate</li>
<li>Post charges/payments</li>
<li>Collect payment for office visits</li>
<li>Daily updates</li>
<li>Deposits</li>
<li>Maintain cash drawer</li>
<li>Screening and collecting unpaid balances</li>
<li>Financial counseling when needed</li>
<li>Work accounts receivable</li>
<li>Precertification/Authorization</li>
</ul></li></ul></li><li>Operation of and responsibility for equipment (including, but not limited to, routine maintenance, ordering of supplies, log sheets and cleaning)
<ul><li>General Office Equipment, i.e., fax machine, copier, etc.</li>
</ul></li></ul></div></div><div><div><h2 class="jobSectionHeader">Duties &amp; Responsibilities</h2>
</div><div><ul><li>In-service/Education 
a. Department Orientation 
b. Annual Training</li>
<li>Clerical log sheets/auditsa. Samplesb. Equipment</li>
<li>Other
 <ul><li>Coding
<ul><li>E&amp;M/basic visits</li>
<li>Office procedures/complex visits</li>
<li>Surgeries</li>
<li>Hospital Services</li>
<li>Correspondence</li>
<li>Statistical reports</li>
<li>Accounts payable</li>
<li>Payroll</li>
<li>Chaperone</li>
</ul></li><li>Provides support and guidance for clerical policies and procedures</li>
</ul></li><li>All other duties as assigned
</li></ul></div></div></div>We are committed to offering quality, cost-effective benefits choices for our employees and their families:
<ul>
<li>Day ONE medical, dental and life insurance benefits</li>
<li>Health care and dependent care flexible spending accounts (FSAs)</li>
<li>Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.</li>
<li>Employer paid life insurance &ndash; equal to 1x salary</li>
<li>Employee may elect supplemental life insurance with low cost premiums up to 3x salary</li>
<li>Adoption assistance</li>
<li>LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment</li>
<li>Tuition reimbursement</li>
<li>Student loan forgiveness</li>
</ul>
Equal Opportunity Employer 
It is the policy of Lexington Health to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. Lexington Health strives to provide a discrimination-free environment, and to recruit, select, on-board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. Lexington Health endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee&rsquo;s desires and abilities and the hospital&rsquo;s needs.</div>

Business Office Associate

ACCA Careers

<div>
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Be the main point of contact for client inquiries and communication, ensuring quick and professional responses while keeping accurate records.
 </li>
 <li>
 Assign tasks to team members based on priority and workload, following up to ensure everything gets done efficiently with the help of task management tools.
 </li>
 <li>
 Organize and prioritize incoming emails, responding or passing them on as needed, while keeping your inbox tidy and managing email archives.
 </li>
 <li>
 Keep office operations running smoothly by monitoring supplies, coordinating maintenance, and assisting in event planning.
 </li>
 <li>
 Gather and analyze data to create insightful reports, making sure they're accurate and relevant, and presenting findings to the Managing Partner and team. Also, manage software, handle data securely, and adapt to changing priorities as needed.
 
 
 </li>
 </ul>
 
 Required Qualification:
 
 ACCA/ICMAP (Part-Qualified)/ Bachelor&rsquo;s Degree in Business Administration/Accounting &amp; Finance from a recognized institution
 
 
 
 Required Experience:
 
 At least 1-2 years of experience in the same domain (Top Audit/Tax consultancy firms experience candidates are preferred)
 
 
 
 Required Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Self-motivated, energetic, highly responsible, confident and proactive
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 MS Office (Excel)
 </li>
 <li>
 Sound knowledge of tax, accounting and corporate standards and principles
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Market Competitive Salary
 </li>
 <li>
 Provident Fund
 </li>
 <li>
 Medical Reimbursement
 </li>
 <li>
 Leave Encashment
 </li>
 <li>
 Performance-Based Bonuses
 </li>
 <li>
 Annual team-building and sports activities
 </li>
 <li>
 Recognition for high performance and contributions
 </li>
 </ul>
</div>

Associate – Office Operations

Dunlop Tires

<div>The salary range listed is the total compensation that includes base salary and potential monthly commission, with further details to be discussed during the interview process.
The Associate Dealer Programs Manager is responsible for overseeing all aspects of dealer program administration, planning, execution, and development. This role manages the Associate Dealer Program, Consumer Rebate Program, and Retail Sales Spiff Program while working closely with internal teams and external partners to drive program growth, effectiveness, and market competitiveness.
The position collaborates extensively with Sales, FAST, Finance, TBR, and executive leadership on program enrollments, payouts, reporting, strategic planning, and the development of innovative initiatives. The Associate Dealer Programs Manager also builds and maintains strong relationships with dealers and distributors across the 2W, 4W, and TBR business segments.
Essential Responsibilities<ul><li>
Manage third-party vendor relationships and program administration.</li><li>
Collaborate with Sales, FAST, TBR, Finance, and other internal departments to support program objectives.</li><li>
Develop and maintain strong relationships with Fanatic distributors and dealers.</li><li>
Coordinate and facilitate promotional communications across internal departments and external partners.</li><li>
Prepare and analyze sales incentive (Spiff) reporting in partnership with Sales and Finance teams.</li><li>
Generate and maintain sales and program performance reports utilizing Business Intelligence (BI) tools, Excel, and pivot tables.</li><li>
Participate in Daily Morning Sales Review (MSR) meetings and provide program updates as needed.</li><li>
Manage department budgets, reconciliations, and financial reporting.</li><li>
Plan, execute, and evaluate quarterly promotional campaigns and incentive programs.</li><li>
Oversee quarterly and annual program reconciliations, payouts, and compliance activities.</li><li>
Lead and manage the Associate Dealer Program, ensuring effective program execution and dealer engagement.</li><li>
Provide ongoing support and communication to distributor sales representatives and dealer partners.</li><li>
Supervise, train, and develop direct reports, including administrative staff, assistants, and temporary employees.</li><li>
Analyze program performance, market trends, and competitive activity to identify opportunities for program enhancements and promotional initiatives.</li><li>
Oversee consumer rebate program implementation, communication, reconciliation, and reporting processes.</li><li>
Track, manage, and follow up on action items to ensure timely completion and accountability.</li><li>
Present program results, recommendations, and strategic initiatives to management and executive leadership.</li></ul>
Job-related location requirement:
<ul><li>Candidates must reside in California and within reasonable distance to our corporate office, Rancho Cucamonga, CA.</li></ul>
Schedule: 8:00am - 5:00pm (core business hours). Managers may adjust schedule as needed based on business needs.
After your first 30 days onsite, you'll transition to our hybrid schedule:
<ul><li>In-office: Monday, Tuesday, Thursday
</li><li>Remote: Wednesday, Friday</li></ul>
A minimum of three to five (3&ndash;5) years of experience in a corporate environment is required, with demonstrated experience collaborating across departments, preparing reports, managing data, and working with external vendors. Experience within the automotive, powersports, or related industry is preferred. Bachelor&rsquo;s degree in Marketing, Business Administration, Management, or a related field from an accredited college or university is required. An equivalent combination of education and relevant work experience may be considered.
Skills and Qualifications<ul><li>
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.</li><li>
Strong analytical, organizational, and problem-solving skills.</li><li>
Excellent written and verbal communication skills.</li><li>
Effective presentation and interpersonal skills, with the ability to communicate across all levels of the organization.</li><li>
Highly organized, detail-oriented, and able to manage multiple priorities in a deadline-driven environment.</li><li>
Self-motivated with the ability to work independently and as part of a team.</li><li>
Demonstrated ability to lead, influence, and motivate others.</li><li>
Ability and willingness to travel approximately 15% or more of the time by air and ground transportation.</li></ul>
Ability to sit, stand, walk, bend, stoop, crouch, reach, and use hands and fingers for extended periods. Ability to communicate effectively through speaking and hearing. May occasionally be required to lift and move items weighing up to 50 pounds. Ability to participate in a variety of outdoor events and activities, including those held in off-road, desert, mountainous, and other rugged environments. This position operates in a variety of environments, including office settings, dealer and customer locations, outdoor motorsports venues, entertainment facilities, restaurants, sporting events, and other event locations. Travel by air and ground transportation is required. The employee may be exposed to varying weather conditions and outdoor environments based on business and customer needs.</div>

Associate Dealer Programs Manager

The Home Depot

Job Description Position Purpose: Associates in Store Support positions are responsible for a variety of non-sales functions. This may include ensuring an outstanding customer order fulfillment experience, assisting customers in the lot or providing administrative services. Direct customer or vendor interaction is sometimes required for these positions. Whether directing customers to store departments or merchandise, answering customer questions on product order status, handling cash management or program compliance, these positions play a critical role in ensuring the highest level of customer satisfaction. Individuals in these positions must work cooperatively with other Associates, vendors, carriers, and productively with little/some supervision, be detail-oriented, and have proven time management skills. They must demonstrate a high level of integrity at all times, respond to operational concerns of all associates and remain focused on store specific business objectives while supporting key operational responsibilities. Specific positions may include: Office Associate, Order Fulfillment Associate, Lot Associate, and Customer Service Representative.

Store Support

Navitus Health Solutions / Lumicera Health Services

<div>Company: Navitus About Us: Navitus - Putting People First in Pharmacy - Navitus was founded as an alternative to traditional pharmacy benefit manager (PBM) models. We are committed to removing cost from the drug supply chain to make medications more affordable for the people who need them. At Navitus, our team members work in an environment that celebrates diversity, fosters creativity and encourages growth. We welcome new ideas and share a passion for excellent service to our customers and each other._____________________________________________________________________________________________________________________________________________________________________________________________________________. Current associates must use SSO login option at https://employees-navitus.icims.com/ to be considered for internal opportunities. ____________________________________________________We are committed to providing equal employment opportunity to all applicants and employees and comply with all applicable nondiscrimination regulations, including those related to protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or handicap. Pay Range: USD $23.42 - USD $27.89 /Hr. STAR Bonus % (At Risk Maximum): 0.00 - Ineligible Work Schedule Description (e.g. M-F 8am to 5pm): M-F 8am to 5pm Overview:
<div>
Navitus Health Solutions is seeking a Coordinator, Human Resources to join our team!</div><div></div><div> 
This is a hybrid role is working 2-3 days in office in Madison WI location.</div><div></div><div> 
The Coordinator, Human Resources provides essential support to enterprise-wide HR functions, partnering closely with the HR Generalist team to implement and maintain key programs, policies, and procedures. This role is responsible for a variety of administrative and operational tasks, including recordkeeping, associate file management, compliance monitoring, and initiatives that foster a positive workplace culture.</div><div></div><div> 
Reporting to Sr. Manager, Human Resources, the Coordinator plays a critical role in ensuring consistency and efficiency across HR practices. The Coordinator will support daily tactical operations, uphold compliance with federal and state employment regulations, and contribute to continuous improvement efforts in HR workflows and service delivery.</div><div></div><div> 
 Is this you? Find out more below!</div>
Responsibilities:

How do I make an impact on my team?<ul><li>
Provide day-to-day support to the HR Generalist team, ensuring compliance with federal/state regulations and company policies</li><li>
Manage new hire documentation, intake coordination, sourcing support, and serve as the first point of contact for associate inquiries</li><li>
Maintain and monitor team trackers (e.g., LOA, ADA, onboarding, performance issues) to ensure accuracy and timely updates</li><li>
Oversee associate relations inboxes: assign tasks, respond to inquiries, and collaborate with HR Generalists as needed</li><li>
Maintain secure and organized HR associate records and files</li><li>
Assist with office logistics including management of keys, security fobs, and photo badges, as needed</li><li>
Coordinate associate recognition efforts, including ordering flowers and gifts, as needed</li><li>
Verify associate licenses and certifications through third-party agencies on a monthly and annual basis</li><li>
Schedule and coordinate meetings related to LOA, ADA reviews, and other HR needs</li><li>
Assist with updates and distribution of HR documents (e.g., handbooks, policies, procedures, confidentiality agreements) and ensure documents are posted to the correct sites</li><li>
Other duties as assigned</li></ul>
Qualifications:

What our team expects from you?<ul><li>
Associate&rsquo;s degree in Human Resources, Business Administration, or related field, or equivalent work experience, required. Bachelor's degree in Human Resources Administration or Business Administration preferred.</li><li>
SHRM-CP or PHR is preferred</li><li>
1 year of experience as a Human Resources professional required</li><li>
This is a hybrid role in Madison WI working 2-3 days in office</li><li>
1 year of associate relations experience preferred</li><li>
Experience with coordinating team workflow, tracking of work, and project support preferred</li><li>
Understanding of leave of absence program management and administering ADA in accordance with federal and state laws preferred</li><li>
General knowledge of core Human Resources functions, including recruitment, compensation, benefits administration, and EEO/AAP compliance preferred</li><li>
Participate in, adhere to, and support compliance program objectives</li><li>
The ability to consistently interact cooperatively and respectfully with other employees</li></ul>
What can you expect from Navitus?<ul><li>
Top of the industry benefits for Health, Dental, and Vision insurance</li><li>
20 days paid time off</li><li>
4 weeks paid parental leave</li><li>
9 paid holidays</li><li>
401K company match of up to 5% - No vesting requirement</li><li>
Adoption Assistance Program</li><li>
Flexible Spending Account</li><li>
Educational Assistance Plan and Professional Membership assistance</li><li>
Referral Bonus Program &ndash; up to $750!</li></ul>
#LI-Onsite
Location : Address: 361 Integrity Drive Location : City: Madison Location : State/Province: WI Location : Postal Code: 53717 Location : Country: US</div>

Coordinator, Human Resources

Humana

<div><h1 class="jobSectionHeader">Become a part of our caring community 
</h1>
The Associate Actuary, Analytics/Forecasting analyzes and forecasts financial, economic, and other data to provide accurate and timely information for strategic and operational decisions. You will evaluate industry, economic, financial, and market trends to forecast the organization's short, medium and long-term financial and competitive position.
The Associate Actuary, Analytics/Forecasting reports to the Associate Director, Analytics/Forecasting. You will own the input and reasonableness checks for various assumptions as part of a granular Medicare Advantage underwriting margin forecast. You will collaborate with data suppliers to understand the data, troubleshoot problems, and conduct root cause analysis. You will support the monthly presentation of results to stakeholders for strategic decision making. You will make enhancements to the methodology of claims/premium forecasting and eventually include other lines of business in the model (currently only includes Medicare Advantage Individual).<h1 class="jobSectionHeader"> 
Use your skills to make an impact 

</h1>Required Qualifications<ul><li>
Bachelor's Degree</li><li>
Associate of Society of Actuaries (ASA) designation or Fellow of the Society of Actuaries (FSA) designation</li><li>
Demonstrated ability to articulate ideas effectively in both written and oral forms</li><li>
MS Office proficiency in MS Word and Excel</li></ul>
Preferred Qualifications<ul><li>
Member of the American Academy of Actuaries (MAAA)</li><li>
MS Office proficiency with PowerPoint</li><li>
Experience with DataBricks</li><li>
Experience with SAS or SQL Server Management Studio</li><li>
Understanding of Medicare Advantage Individual</li></ul>
Additional Information
This is a remote position.
Work At Home / Internet Information:
To ensure Home or Hybrid Home/Office employees' ability to work effectively, the self-provided internet service of Home or Hybrid Home/Office employees must meet the following criteria:<ul><li>
At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is required; wireless, wired cable or DSL connection is suggested.</li><li>
Satellite, cellular and microwave connection can be used only if approved by leadership.</li><li>
Employees who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense.</li><li>
Humana will provide Home or Hybrid Home/Office employees with telephone equipment appropriate to meet the business requirements for their position/job.</li><li>
Work from a dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information.</li></ul>
SSN Alert: Humana values personal identity protection. Please be aware that applicants may be asked to provide their Social Security Number, if it is not already on file. When required, an email will be sent from Humana@myworkday.com with instructions on how to add the information into your official application on Humana's secure website.
Travel: While this is a remote position, occasional travel to Humana's offices for training or meetings may be required.
Scheduled Weekly Hours
40
Pay Range
The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc. 

$106,900 - $147,000 per year 

This job is eligible for a bonus incentive plan. This incentive opportunity is based upon company and/or individual performance.
Description of Benefits
Humana, Inc. and its affiliated subsidiaries (collectively, &ldquo;Humana&rdquo;) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.
Application Deadline: 06-23-2026<h1 class="jobSectionHeader"> 

About us 
</h1>
About Humana: Humana Inc. (NYSE: HUM) is a leading U.S. healthcare company. Through our Humana insurance services and our CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health &ndash; delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare and Medicaid, families, individuals, military service personnel, and communities at large. Learn more about what we offer at Humana.com and at CenterWell.com. 
 
Equal Opportunity Employer
It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.</div>

Associate Actuary

Woodside Hotel Group

<div>The Monterey Plaza Hotel &amp; Spa is a luxury property. This 280 room property has four penthouse suites, over 22,000 square feet of meeting space, expansive exterior space known as the Plaza, the Promenade and the Terrace, and an award-winning food and beverage program. Banquets, Schooners, Coastal Kitchen, Lobby Lounge, Tidal Coffee, and Room Service provide guests, groups, and local visitors numerous dining options. Vista Blue Spa offers a wide array of services in an outstanding location on the penthouse suite level and hosts the Fitness Center in addition to retail and sundries. The Monterey Plaza is the only property consistently ranked No. 1 for both business and leisure by Trip Advisor in Monterey.
We are seeking a Meeting &amp; Events Coordinator to join our outstanding team.
The Meetings &amp; Events Coordinator is responsible to provide administrative support to the Meetings &amp; Events department in the execution of their business plan and assist with supporting the sales and marketing efforts of the property. Thusly, they conduct correspondence; proof written materials; take and deliver detailed messages; prepare and distribute banquet event orders; and execute all assigned work with a high degree of attention to detail, and provide crucial administrative support to the sales and service effort as business demands.
The Meeting and Events Coordinator represents the department in a manner that enhances the reputation of the hotel at the property level, within the client-base, the local community and industry.
ESSENTIAL FUNCTIONS<ul><li>
Completes critical administrative responsibilities. Types, proofs, corrects and amends banquet event orders (BEOs) and general correspondence such as letters, memorandums, reports, meeting minutes, Schooners pre-menus, banquet, and executive wedding menus. Creates and maintains client files; prepares group and local social file folders. Manages, updates, and amends BEOs. Records revisions and additions to schedule and other changes. Communicates changes via a Daily Change Log Report. Prepares and sends guest satisfaction surveys to groups and local social clients.</li><li>
Completes all reports in a timely and conscientious manner as required or upon request. Maintains accurate and thorough records. For example, maintains daily Guarantee Sheets, a weekly Event Log, and detailed Function Sheets. Creates and distributes the Daily and a 10-Day Events Report. Updates the hotel&rsquo;s electronic reader boards daily.</li><li>
Ensures accurate and timely communication to the Meetings &amp; Events and operation teams. For example, responsible for the distribution of changes made to group Resumes, Function Sheets and BEOs using the appropriate format. Types and distributes group Resumes to the appropriate hotel departments. Sends a weekly email to the managers reminding them of upcoming BEOs, Traffic Reports, and Resumes and their location on the share drive. Communicates, monitors and complies with due dates for distribution.</li><li>
Provides telephone coverage and support according to hotel standards. Follows the steps of guest service while making and receiving calls; takes and provides detailed messages. Assists clients as needed or directed in person, by email and telephone.</li><li>
Completes billing documents and distributes as directed or required. For example, creates cost recap reports for in-house meeting, menu tastings, and promotional events and distributes to the Executive Chef and Controller; recaps over $250 are also sent to the Managing Director. Assists the management team with finalizing banquet checks and other documents for Accounts Receivable and as requested.</li><li>
Assists the team in preparing for meetings by collecting and packaging materials for their use.</li><li>
Maintains PAR&rsquo;s with respect to hotel collateral and department office supplies.</li><li>
Assembles wedding and sales kits and gift amenities.</li><li>
Creates and distributes handwritten note cards for amenities. Interacts with local vendors and suppliers as required or requested.</li><li>
Assists the Director with various marketing tasks, reports and projects. For example, sends, receives, and researches group history reports.</li><li>
Processes and distributes credit applications and rooming lists.</li><li>
Conducts other correspondence at the direction of the department Director.</li><li>
Works cooperatively with the sales team providing administrative support as business demands. Provides telephone coverage as requested; taking and relaying messages. Similarly assists on administrative tasks that supports the Group Rooms Coordinator as directed by management during periods of peak demand.</li><li>
Works cooperatively and in coordination with all other hotel departments and third-parties to deliver exceptional guest service to a Four Star standard.</li><li>
Observes all safety protocols and holds others accountable to hotel and departmental safety standards and procedures.</li><li>
Completes other duties and special projects as assigned.</li></ul> 
Due to the nature of the hospitality industry, they will be required to work a flexible schedule that meets business demands. While the schedule will primarily be Monday through Friday, the schedule may also sometimes include weekend or holiday shifts. Overtime is not permitted without prior approval of the department director.
This job description has not been designed to cover or contain a comprehensive listing of all of the activities, duties or responsibilities that are required of an associate for this job. Further, duties, responsibilities and activities may change at any time with, or without, notice.
Regular attendance in conformance with the standards, which may be established by the Hotel from time to time, is essential to the successful performance of this position. Associates with irregular attendance will be subject to disciplinary action up to and including termination.
Due to the cyclical nature of the hospitality industry, associates may be required to work varying schedules to reflect the business needs of the Hotel.
Upon employment, all associates are required to fully comply with the Hotel rules and regulations for the safe and efficient operation of the Hotel facilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul><li>A team player and solution oriented</li><li>
Able to work in a busy and demanding environment</li><li>
Must have a flexible work schedule, including ability to work on evenings and weekends, based on business levels</li><li>
Excellent time management skills, the ability to build rapport with others, and communicate according to Forbes 4-Star and hotel brand standards verbally and in written form.</li><li>
Ability to type 50 wpm, proofreading skills, strong working knowledge of MS Office programs, such as Excel, Word, and Outlook is necessary, proofreading skills.</li><li>
Familiarity with Adobe products or similar programs.</li><li>
Experience with project management and scheduling preferred.</li><li>
Reads writes and speaks English fluently</li><li>
Ability to manage multiple projects to deadline is important</li><li>
Ability to multi-task, prioritize and manage time well so as to productively and efficiently accomplish work tasks</li><li>
Operate with the highest ethical standards and able to maintain confidentiality of work</li><li>
Excellent communication skills, both written and verbal and strong organizational skills</li><li>
Meets legal age requirements for the position</li></ul>
EDUCATION and/or EXPERIENCE
Two years prior administrative assistant experience is required. High School diploma or GED needed. Two years or more of college is preferred or the equivalent in work experience. Experience in hotel operations or previous sales or catering assistant experience preferred.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the associate is regularly required to sit, stand, walk, and talk or hear. The associate frequently is required to use hands to finger, handle, or feel; reach with hands and arms. The associate may frequently lift and/or move up to 10 pounds.<h1 class="jobSectionHeader">
WORK ENVIRONMENT</h1>
The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position operates in an office environment that may be noisy and routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Occasional hotel meeting rooms and site tours. The position requires prolonged sitting in an office. The associate may be exposed to outdoor temperatures and weather conditions.
GROOMING
All associates must maintain a neat, clean and well-groomed appearance (specific standards available.)
PAY SCALE
The pay rate for this position is $25.40 per hour. This is the pay rate for this position that the Hotel reasonably expects to pay. 
Monterey Plaza Hotel &amp; Spa is an equal employment opportunity employer. Company policy prohibits unlawful discrimination based on race, color, national origin, ancestry, ethnicity, religion (including religious dress and grooming), sex, gender, sexual orientation, gender identity (including gender-related appearance and behavior), partnership status, pregnancy (childbirth, breastfeeding, or related medical condition), age, physical or mental disability, medical condition, military or veteran status, status as a victim of domestic violence, sexual assault, or stalking, genetic information, marital status, ethnicity, alienage, citizenship status or any other protected classification, in accordance with applicable federal, state, and local laws. Consistent with the American&rsquo;s With Disabilities Act, applicants may request accommodation needed to complete the application process. Please contact the People and Culture Department if you have any questions regarding this policy.</div>

Meeting & Events Coordinator, Monterey Plaza Hotel & Spa

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