business office coordinator

ALG Senior

<div>About The Landings of Rocky Mount Mills:

At The Landings of Rocky Mount Mills, we are dedicated to creating safe, comfortable, and vibrant communities where seniors can thrive. Our Business Office Team plays a crucial role in ensuring our communities operate efficiently, supporting both residents and staff with exceptional administrative and financial management.

We are currently seeking a skilled, reliable, and detail-oriented Business Office Coordinator to join our team at The Landings of Rocky Mount Mills. This role is vital in managing the financial and administrative operations of our senior living communities, providing a well-organized and supportive environment for residents, families, and staff.

Why Join The Landings of Rocky Mount Mills?

At The Landings of Rocky Mount Mills, we foster a culture of compassion, leadership, and growth&mdash;for our residents and our team. We offer:
<ul>
<li>Competitive salary</li>
<li>Comprehensive health, dental, and vision insurance</li>
<li>Paid time off and holidays</li>
<li>Ongoing professional development opportunities</li>
<li>Company-paid life insurance</li>
<li>Company-paid Employee Assistance Program</li>
</ul>
Position Summary:

The Business Office Coordinator is responsible for the general management of office operations, including financial processes, record-keeping, and administrative support. This role ensures accurate financial reporting, smooth office functionality, and compliance with company policies while providing exceptional service to residents, families, and staff.

Essential Duties and Responsibilities:
<ul>
<li>Financial Management:</li>
</ul><ul><li><ul><li><ul><li>Oversee accounts payable and receivable, billing, and payroll processes.</li>
<li>Maintain accurate financial records and assist with budget preparation.</li>
<li>Ensure compliance with financial policies, procedures, and reporting standards.</li>
</ul></li></ul></li></ul><ul><li>Office Operations:</li>
</ul><ul><li><ul><li><ul><li>Manage daily administrative functions, ensuring office efficiency and organization.</li>
<li>Support human resources activities, including onboarding, maintaining employee records, and assisting with benefits administration.</li>
<li>Coordinate with department heads to streamline workflows and improve administrative processes.</li>
</ul></li></ul></li></ul><ul><li>Customer Service:</li>
</ul><ul><li><ul><li><ul><li>Provide exceptional customer service to residents, families, and staff, addressing inquiries promptly and professionally.</li>
<li>Serve as a key point of contact for internal and external communications.</li>
</ul></li></ul></li></ul><ul><li>Compliance &amp; Record-Keeping:</li>
</ul><ul><li><ul><li>Maintain confidential records in compliance with company policies and regulatory requirements.</li>
<li>Ensure timely completion of required reports and audits.</li></ul></li></ul> 

Qualifications:
<ul>
<li>Education:</li>
</ul><ul><li><ul><li><ul><li>Associate's or Bachelor's degree in Business Administration, Accounting, or related field preferred.</li>
</ul></li></ul></li></ul><ul><li>Experience:</li>
</ul><ul><li><ul><li><ul><li>Minimum of 1-2 years of experience in office administration, bookkeeping, or financial management, preferably in a healthcare or senior living setting.</li>
</ul></li></ul></li></ul><ul><li>Skills:</li>
</ul><ul><li><ul><li>Strong organizational skills with attention to detail.</li>
<li>Proficiency in Microsoft Office Suite and accounting software.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Ability to multitask, manage time effectively, and adapt to a fast-paced environment.</li>
</ul></li>
</ul>Physical Requirements:
<ul>
<li>Ability to sit, stand, and work at a computer for extended periods.</li>
<li>Occasionally lift office supplies or equipment up to 20 lbs.</li>
</ul>
Certifications &amp; Requirements:
<ul>
<li>Must successfully pass a background check and drug screening.</li>
</ul>
If you are an organized, detail-oriented professional with a passion for supporting efficient operations, we&rsquo;d love to have you on our team.

Apply today to make a difference at The Landings of Rocky Mount Mills!</div>

Business Office Coordinator

Newtown Public Schools

<div><div><div>NEWTOWN PUBLIC SCHOOLS

The Newtown Public School District values the benefits that a diverse workforce brings to our students and
 
community. We are committed to recruiting, supporting, mentoring, coaching and retaining a highly
 
motivated, dedicated, and enthusiastic staff. We welcome your interest in joining us and look forward to
 
meeting you!
Position: Business Office Coordinator
Location: District Central Office

Starting Date: Immediate

Salary: Union wage scale

Position Overview

Under the direction of the Director of Business and Finance, the Business Office Coordinator provides high- 
level administrative, financial, and operational support to the district&rsquo;s Business Office. This role is critical to
 
ensuring efficient office operations, accurate financial tracking, and strong coordination between schools,
 
central office, and external partners.

Key Responsibilities

 Coordinate daily operations of the Business Office, including managing the Director&rsquo;s calendar and
 
prioritizing workflow.
 Support budget development and monitoring, including tracking expenditures, maintaining forecasts,
 
and assisting with preparation of the annual budget book and related materials.
 Review and proofread financial reports and assist with distribution to the Board of Education and other
 
stakeholders.
 Coordinate contracts and vendor services, including preparation of bids, RFPs, and related
 
documentation.
 Serve as the Determining and Verifying Official for the free and reduced-price meal program, including
 
application processing, compliance, and communication with families and school staff.
 Maintain and verify district-wide data, including enrollment reporting and financial records.
 Process procurement card transactions, prepare journal entries, and support financial reporting.
 Reconcile school activity accounts and assist in resolving discrepancies.
 Coordinate Board of Education Finance subcommittee meetings, including agendas and minutes.
 Support payroll and accounts payable functions as needed.
 Serve as a point of contact for insurance-related matters, including student accident reporting.
 Provide general administrative support to the Central Office.
</div></div><div><div>Qualifications

 Associate&rsquo;s or Bachelor&rsquo;s degree in business administration, finance, accounting, or related field
 
preferred
 Prior experience in an administrative or business office setting, preferably in a school district or
 
municipal environment
 Strong organizational and time management skills with the ability to manage multiple priorities
 Experience with budgeting, financial tracking, or accounting systems preferred
 Proficiency in Microsoft Office and financial/data systems
 Strong attention to detail and accuracy
 Excellent communication and interpersonal skills
Application: Please apply online through the following link:

https://www.applitrack.com/newtown/onlineapp

Note: Three (3) current letters of reference are required
The Newtown Public School District is committed to a policy of equal opportunity/affirmative action for all qualified persons. The Newtown Public
 
School District does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religion,
 
sex, age, national origin, ancestry, alienage, marital status, sexual orientation, gender identity or expression, disability, pregnancy, genetic
 
information, veteran status, status as a victim of domestic violence, or any other basis prohibited by Connecticut state and/or federal
 
nondiscrimination laws, except in the case of a bona fide occupational qualification.</div></div></div>

Aviata Health Group

<div>Job Title: Business Office Coordinator 
Company: Aviata Health Group
Experience: 1-2 years 
Aviata Health Group is seeking a detail-oriented and organized Business Office Coordinator to support the financial and administrative operations of our center. This role is essential in ensuring accurate billing, resident fund management, and compliance with regulatory requirements while providing excellent support to residents, families, and vendors.
Key Responsibilities:<ul><li>
Manage and reconcile Resident Trust Funds</li><li>
Oversee resident/patient insurance premium payments for center-managed income</li><li>
Manage census entry, reporting, and reconciliation</li><li>
Participate in IDT Utilization Review processes and reporting for upcoming LTC conversions and potential payer issues</li><li>
Manage the collection and flow of Medical Pending documentation</li><li>
Assist with Medicaid Pending payer discussions and upcoming conversions</li><li>
Submit and obtain required Level of Care documentation for Medicaid Pending cases</li><li>
Apply for disability and Representative Payee status on behalf of residents/patients as needed</li><li>
Ensure timely completion and submission of annual Representative Payee reporting to Social Security</li><li>
Ensure all LTC Medicaid-eligible residents receive entitled Personal Needs Allowance (PNA) from the State and Social Security</li><li>
Assist with private collections and payment follow-up</li><li>
Manage the flow of payer and billing information between the center and billing office</li><li>
Manage, reconcile, and replenish facility petty cash</li><li>
Process vendor payment requests</li><li>
Complete AHCA Nursing Home Utilization Reporting, including monthly inpatient census days</li><li>
Apply for Medicare Part B and Part D on behalf of residents/patients as needed</li><li>
Assist residents, families, and vendors with payment-related concerns</li><li>
Manage disenrollment's and ensure proper documentation and follow-through</li></ul>
Qualifications:<ul><li>
Previous experience in healthcare business office, billing, or administrative support preferred</li><li>
Knowledge of Medicaid, Medicare, and insurance processes is a plus</li><li>
Strong organizational and reconciliation skills with attention to detail</li><li>
Excellent communication and interpersonal skills</li><li>
Ability to manage multiple priorities in a fast-paced environment</li><li>
Proficiency in Microsoft Office and healthcare systems preferred</li></ul>
Why Join Aviata Health Group?<ul><li>
Supportive team environment</li><li>
Opportunities for growth and development</li><li>
Competitive compensation and benefits</li></ul>
Apply today to become a vital part of our team and help support quality care through strong financial operations.
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
https://info.flclearinghouse.com/</div>

Sinceri Senior Living

This position will be 50% Sales Support / 50% Business Office
 
Work Schedule: Tuesday through Saturday
 
<ul>
<li>Perks and Benefits*</li>
<li>Earn up to 1% wage increase every quarter</li>
<li>401K Retirement Plan with Safe Harbor matching contribution</li>
<li>Length of Service Bonus Program of up to $5,000</li>
<li>Employee Referral Bonus of up to $1,000</li>
<li>Access to earned wages prior to payday</li>
<li>Generous PTO Plan</li>
<li>Career Development</li>
<li>An employee engaged scheduling system</li>
<li>Affordable Medical, Dental, Vision, Supplemental Benefits</li>
<li>Sinceri Senior Living Discount Marketplace</li>
<li>Walking Spree rewards for healthy habits</li>
</ul>
Oh, and did we mention an amazing Team Environment?
 
<ul>
<li>Some benefits may vary depending on position and employment status</li>
</ul>
Why You Should Work With Us: 
As a Sinceri Senior Living company, we are a fun loving, employee-centric community like no other! Maybe that’s why we have been certified by our employees as a Great Place to Work ® for our 7th Year in a row. Create your healthcare career with us and learn about all the career growth opportunities we offer.
 
Have we sparked your interest yet? Apply online and join our wonderful team. Questions about the application process? Come visit us and our staff will be happy to assist you!
 
Sinceri Senior living is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Minors must be at least 16 years of age to be employed by Sinceri Senior Living. Candidates submitted by unsolicited 3rd party recruiters will not be considered. Background checks for our communities in Florida will be completed through the Clearinghouse: https://info.flclearinghouse.com.
 
Purpose: 
Responsible for coordinating office functions, including A/R, A/P, and some HR functions and providing assistance to the Business Office Manager daily. Provides assistance to other department heads and staff as needed. Assists with answering phones and assisting residents, family members and potential clients with clerical duties as needed.
 
Minimum Eligibility Requirements: 
<ul>
<li>Working knowledge of computers including Excel, Word, and MS Office is required.</li>
<li>A desire and willingness to learn new systems.</li>
<li>Must possess effective verbal/written communication skills, solid mathematical skills, strong organizational skills, and be detail oriented.</li>
<li>Ability to represent the Community in a positive and professional manner.</li>
<li>Must be able to work effectively in an individual or team setting.</li>
<li>Must be able to perform duties and responsibilities (Essential Job Functions) with or without reasonable accommodation.</li>
<li>Adheres and Promotes to our company mission statement and core values.:::</li>
</ul>
Essential Functions: 
Accounts Receivable
 <ul>
<li>Post resident payments, and ensure timely and accurate input.</li>
<li>Collect resident payments in a timely manner private, Medicaid, and other balances owed to the company by residents. Develop and implement collection plans, as needed, to deal with collection issues that cannot be immediately resolved.</li>
<li>Resident Information</li>
<li>Collect new resident information as well as all resident changes. Account for Move-In, Move-Out and Transfers. Collect, compute, and enter arrears charges. Send out resident billings. Enter rate changes and verify accuracy of all charges on resident’s account.</li>
</ul>
Accounts Payable
 <ul>
<li>Receive invoices and ensure accuracy of invoice and goods purchased.</li>
<li>Code invoices and obtain proper authorization.</li>
<li>Maintain orderly A/P files according to the bookkeeping manual.</li>
<li>Handles Vendor relationships, including monitoring AP checks/dashboards for proper payment of invoices.</li>
<li>Petty Cash Maintenance</li>
<li>Obtain receipts and prepare weekly credit card reconciliations.</li>
</ul>
Other
 <ul>
<li>Answering the phones and referring to the appropriate department or person.</li>
<li>Communicate effectively between departments for special events, vendors, guest meals, visitors, outside providers, and inquiries.</li>
<li>Follow Marketing guidelines for phone inquiries.</li>
<li>All other duties as assigned::::::::</li>
</ul>
Working Conditions: 
Able to work full-time, with possible weekend work.
 
Physical/Sensory Requirements: 
Sedentary Work – Ability to exert 10 pounds of force occasionally, and/or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.:
 
#LI-CM1

INIX Consulting & Brokerage

About INIX Consulting &amp; BrokerageINIX is a boutique M&amp;A and business brokerage firm specializing in the confidential sale of privately held businesses. With a reputation for excellence, transparency, and value maximization, we guide business owners through every step of selling their company.We are seeking a highly organized, detail-oriented, and execution-driven Business Operations Coordinator to enhance our operational capabilities and strategic execution. This is a high-impact role for a skilled professional who thrives on structure, organization, and process improvement.This position is ideal for an experienced Office Assistant, Operations Coordinator, or past Business Owner looking to work closely with a highly successful advisor while gaining exposure to the M&amp;A and business brokerage industry. Ideal as a part time second career with opportunity to grow within the company based on particular skill set.Why Join Us?Direct impact: Your role will keep the firm running efficiently, ensuring smooth execution.Diverse responsibilities: Work across operations, marketing coordination, and administrative tasks. Room for growth: As you gain industry knowledge, this role can evolve into a higher-level operations position.Hybrid flexibility: Work both remotely and in-office for key meetings and coordination.Purpose of the Role: As a Business Operations Coordinator, you will play a critical role in ensuring the seamless execution of daily operations, supporting client engagements, and helping to scale the firm&rsquo;s growth. This role is ideal for someone who thrives in a structured, process-driven environment while also being adaptable in a fast-paced setting. You will be the key point of coordination across operations, marketing, and client support, ensuring everything runs smoothly behind the scenes.1. Operations &amp; Deal Management<ul><li>Manage and optimize daily operational tasks to ensure efficiency and effectiveness in business processes.</li><li>Coordinate logistics for client meetings, workshops, and other events.</li><li>Manage client onboarding (ensure NDAs, agreements, and initial paperwork are processed correctly).</li><li>Coordinate document collection and data rooms for due diligence.</li><li>Support deal tracking by maintaining key dates, deadlines, and next steps.</li><li>Ensure smooth transaction flow by keeping sellers, buyers, and partners organized.</li><li>Handle confidential and sensitive information with discretion and integrity.</li></ul>2. Marketing &amp; Business Development Support<ul><li>Research speaking opportunities, sponsorships, and industry associations for outreach and networking.</li><li>Ensure timely execution of marketing initiatives by coordinating with the Marketing Coordinator and tracking deliverables to completion</li><li>Assist with event logistics for webinars, presentations, and networking events.</li><li>Support brand implementation by working with the external Brand Strategist.</li></ul>3. Client Support <ul><li>Prepare proposals and engagement letters for client prospects.</li><li>Track and monitor follow-ups, deadlines, and deliverables.</li><li>Act as a point of contact for client requests, ensuring clear communication and smooth follow-through to maintain an exceptional client experience.</li></ul>4. Administrative <ul><li>Enter and track invoices to ensure smooth financial operations.</li><li>Manage scheduling and logistics for meetings and calls.</li><li>Assist with contract management and basic compliance tracking.</li><li>Maintain organized files and documentation.</li></ul>Qualifications:<ul><li>Proven experience in administrative support, operations coordination, or a similar role.</li><li>Strong organizational and time-management abilities.</li><li>Process driven and execution-focused</li><li>Ability to adapt to continual change in priorities</li><li>Exceptional communication skills, both written and verbal, and professional phone etiquette.</li><li>Proficiency in Microsoft Office Suite, Google Suite and experience with CRM platforms and marketing software</li><li>Basic Social Media management knowledge</li><li>Demonstrated ability to handle confidential information.</li><li>Aptitude for strategic thinking and problem-solving.</li></ul>How to Apply:Please submit your resume along with a cover letter detailing why you are the perfect fit for this role. Highlight any pertinent experience that showcases your ability to manage the responsibilities listed above. We are excited to review your application and the prospect of you joining our team.Pay: $17.00 - $21.00 per hourBenefits:<ul><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Experience:<ul><li>relevant: 2 years (Required)</li></ul>Ability to Commute:<ul><li>Bloomfield Hills, MI 48304 (Preferred)</li></ul>Ability to Relocate:<ul><li>Bloomfield Hills, MI 48304: Relocate before starting work (Preferred)</li></ul>Work Location: Hybrid remote in Bloomfield Hills, MI 48304

Business Operations Coordinator

Clear Guidance Partners

Overview We are seeking a detail-oriented person with great communication skills to handle the role of Assistant Dispatch and Office Coordinator. The ideal candidate will play a role in ensuring the smooth operation of our office and help process client service requests.Experience with law firms, managed service providers, dispatch, or administrative positions preferred but not required.General Summary:The Assistant Dispatch/Office Coordinator is responsible for attaining maximum utilization of the service team&rsquo;s time through daily dispatch of service requests with a special focus on answering phones. This can be a remote or hybrid position in our Austin office. If hybrid, you will be in the office 3 days a week with 2 days of remote work.Perform service request intake from clients via phone; assign, schedule, and dispatch service team resources for remote or onsite service according to urgency, and contractual service level agreement (SLA). A strong sense of customer service is a must; you are an essential part of service delivery. This job will evolve and change with the business, and some responsibilities will be subject to change.Position Responsibilities: &middot; Coordination of all IT support groups to ensure maximum utilization of team members&rsquo; time: Accomplished by following the defined triage and dispatch process.&middot; Pre-process service requests as they arrive through phone, email, manual entry, or direct client input: Evaluate urgency, team availability, communicate any &ldquo;Hair on Fire&rdquo; situations.&middot; Schedule internal and field technical resources on the Halo dispatch portal in a way that achieves maximum utilization and efficiency of the team.&middot; Fast turnaround of client requests to adhere to defined SLAs and increase customer satisfaction.&middot; Ability to work in a team and communicate effectively, especially when communicating with CGP team members about their schedule and workload.&middot; Identify and manage tickets that fall out of service level agreements in a way that ensures team, management, and client awareness.&middot; Understand processes in Halo by completing assigned training materials and blueprints on Halo University: Accomplish by completing dispatcher, help desk technician, and service manager degrees in Halo university.&middot; Employee involvement to develop role, create processes, and suggest improvements as needed.&middot; Additional administrative tasks as assigned, including but not limited to:o Lunch orderso Travel bookingo Client Equipment orderso Event Planning&middot; Other tasks as assigned.For hybrid position:&middot; Assist with in office tasks as needed including but not limited to coordinating couriers, unboxing/setting up laptops and computers, and office organization.Job offer is contingent upon passing a background check.This position offers great opportunity for growth. If you are interested in starting a career in the tech industry, apply now!Job Type: Full-timePay: $20.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Austin, TX 78759

Assistant Dispatch/Office Coordinator

Cenith Innovations

<div>
 
 
 Company Description
 
 
 
 Cenith Innovations develops mission-specific planning tools and autonomous systems that address complex last-mile challenges. The company is dedicated to understanding the unique demands of each mission, providing tailored solutions to ensure effective and functional autonomy in the field. Cenith values innovation and hands-on problem-solving to deliver impactful results. Its dynamic environment fosters creativity and collaboration to tackle complex challenges head-on.
 
 
 
 
 
 
 Role Description
 
 
 
 The Office &amp; Operations Coordinator provides in-person hands-on support for the day-to-day needs of our Bend office/warehouse, as well as remote administrative support for our internal operations team. Responsibilities include assisting the Bend office and internal operations team with compliance tracking, purchasing, inventory coordination, and general office organization.
 
 
 The ideal candidate is detail-oriented, dependable, self-motivated, and comfortable working independently while also collaborating closely with multiple teams. Candidates with experience in a production environment and a production management role are preferred.
 
 
 This position is well-suited for someone eager to learn business operations and grow professionally.
 
 
 
 
 
 
 Primary Responsibilities
 
 
 
 
 Office Administration
 
 
 <ul>
 <li>
 
 Assist leadership with general administrative tasks
 
 </li>
 <li>
 
 Support the day-to-day operations of a small office environment
 
 </li>
 <li>
 
 Answer phones and route calls as needed
 
 </li>
 <li>
 
 Sort and distribute packages; coordinate incoming shipments
 
 </li>
 <li>
 
 Maintain office supply inventory and restock as needed
 
 </li>
 <li>
 
 Coordinate basic office maintenance and service appointments
 
 </li>
 <li>
 
 Keep shared spaces organized, professional, and compliant with safety regulations
 
 </li>
 </ul>
 
 Purchasing and Vendor Coordination
 
 <ul>
 <li>
 
 Assist with ordering office supplies, equipment, and operational materials
 
 </li>
 <li>
 
 Obtain vendor quotes when requested
 
 </li>
 <li>
 
 Track purchase orders and maintain expense records
 
 </li>
 <li>
 
 Receive and process invoices for internal review
 
 </li>
 </ul>
 
 Inventory and Receiving
 
 <ul>
 <li>
 
 Receive and log incoming shipments
 
 </li>
 <li>
 
 Verify received items against purchase orders
 
 </li>
 <li>
 
 Assist with organizing and tracking inventory
 
 </li>
 <li>
 
 Support periodic inventory counts and reconciliation
 
 </li>
 </ul>
 
 Compliance and Administrative Support
 
 <ul>
 <li>
 
 Track and monitor completion of required annual employee trainings
 
 </li>
 <li>
 
 Maintain organized records of compliance documentation and certifications
 
 </li>
 <li>
 
 Assist with maintaining state registrations, business licenses, and annual report tracking
 
 </li>
 <li>
 
 Support compliance with state labor law requirements, including required notifications and postings within Gusto
 
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 High school diploma required; associate&rsquo;s or bachelor&rsquo;s degree preferred
 </li>
 <li>
 1&ndash;3 years of administrative, office, or operations experience preferred (internships acceptable)
 </li>
 <li>
 Strong attention to detail and organizational skills
 </li>
 <li>
 Comfortable working with spreadsheets and basic reporting
 </li>
 <li>
 Proficiency in Microsoft Office or Google Workspace
 </li>
 <li>
 Ability to manage multiple tasks and meet deadlines
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Self-motivated and able to take initiative
 </li>
 <li>
 Works well in a team environment and takes direction effectively
 </li>
 </ul>
 
 
 
 
 
 Key Attributes for Success
 
 
 <ul>
 <li>
 
 Dependable and punctual
 
 </li>
 <li>
 
 Proactive problem solver
 
 </li>
 <li>
 
 Organized and process-oriented
 
 </li>
 <li>
 
 Willingness to learn new systems and procedures
 
 </li>
 <li>
 
 Maintains confidentiality with sensitive information
 
 </li>
 </ul>
 
 
 
</div>

Office & Operations Coordinator

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