business office coordinator

North Star Behavioral Health System

<div>Responsibilities:
<div>
JOB DESCRIPTION: The Business Office Coordinator is responsible for facilitating the flow of the business office&rsquo;s information and to provide a positive, responsive environment for receiving internal and external customers via telephone and face-to-face. The Business Office Coordinator provides clerical support for the Business Office Manager serves as the primary point of contact for the Billing Office.</div><div> 
</div><div>JOB RESPONSIBLITIES: 
</div><div></div><ul><li>Sorts reports, records previous day&rsquo;s census and e-mails out to administration.</li><li>
Verifies patient insurance to ensure coverage and payment.
</li><li>Scans all admission paperwork, previous days&rsquo; correspondence batch, census batches and ensures they are securely filed.
</li><li>Processing outgoing mail</li><li>
Manages the collection of copays at time of service.
</li><li>Processes and respond to all correspondence received by insurances to ensure proper payment.</li><li>
Communicates effectively with clients, vendors, and guarantors; tracks information regularly for required tasks.</li><li>
Communicates effectively with other clinical departments regarding missing information or to obtain correct data.</li><li>
Will assume basic payroll and accounts payable process functions in absence of the Payroll Specialist position.
</li><li>Performs other duties as assigned.</li></ul> 
EDUCATION/EXPERIENCE: High School Diploma or GED and one (1) year billing experience preferred.<div> 
KNOWLEDGE/SKILLS: 
</div><ul><li>Ability to perform assignments with minimal supervision;</li><li>
Ability to work successfully under highly stressful conditions;</li><li>
Ability to make sound, independent judgments based on scientific and/or ethical principles;</li><li>
Capability of adapting to varying workloads and work assignments on a constant basis;</li><li>
Effective comprehensive reading skills, strong communication skills, written and verbal.</li><li>
Must have a working knowledge of computers.</li></ul> 
MINIMUM REQUIREMENTS OF THE POSITON:
<ul><li>Must be able to complete new hire requirements such as State of Alaska Background Check and Drug Testing.</li><li>
Must be able to demonstrate special training, knowledge and skills specific to job and/or program within the first three (3) months of training.</li><li>
Must complete all mandatory in-services annually.</li><li>
Must be tested for Tuberculosis with a PPD skin test or chest x-ray upon hire; PPD skin test required annually or chest x-ray annually thereafter.</li></ul>
Qualifications:
<div>
GENERAL WORKING ENVIRONMENT: Working conditions for all employees are as follows, but not limited to a psychiatric hospital setting; some risk involved in the event of aggressive patient(s); work load may include day, evening, night, weekend and/or holiday shifts. Employees occasionally exposed to blood borne pathogens, and loud noise levels.</div><div> 
</div><div>Mental demands described herein are representative of those which must be met by an employee to successfully perform the essential functions of the job, but are not limited to the ability to remain calm in a stressful environment; and the emotional stability, physical stamina and agility to handle stress and respond quickly and effectively to emergency situations.</div> 
PHYSICAL REQUIREMENTS: Requirements include, but are not limited to the ability to communicate effectively with employees; the ability to effectively utilize communication equipment; the physical agility to manage cleaning equipment; the ability to read, write. 
<div></div><ul><li>
Frequently utilize physical ability for standing or sitting for long periods of time.</li><li>
Regularly utilize physical ability for speaking, hearing, and seeing with correction for close and distance vision, color discrimination, peripheral vision, depth perception and focusing ability. Speaking and hearing may be necessary for conversing with and assessing employees.</li><li>
Must be able to concentrate amidst distractions; must be able to perform work of a repetitive nature.</li><li>
Mental demands include but are not limited to emotional stability, physical stamina and agility to handle stress and respond quickly and effectively to emergency situations.</li><li>
The worker is subject to odors from paint, carpet adhesives, and other construction and cleaning chemicals used for routine maintenance and building renovation.</li></ul> 
EQUIPMENT/MATERIALS USED: Telephone, computer, copier, fax machine, ten key</div>

Business Office Coordinator

Tolead Logistics US Inc.

Job OverviewWe are seeking a reliable and organized Office &amp; Operations Coordinator to support daily office administration and operational coordination activities. This role will assist with office management, warehouse communication, employee administration, vendor coordination, and general business support.The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment while handling multiple tasks.Responsibilities<ul><li>Support daily office operations and administrative activities.</li><li>Maintain company records, documents, and business files.</li><li>Coordinate office supplies, equipment, and facility-related needs.</li><li>Schedule meetings and assist with administrative tasks.</li><li>Communicate and coordinate with warehouse staff regarding daily operational matters.</li><li>Follow up on inbound, outbound, inventory, and customer-related requests.</li><li>Assist in tracking operational issues and reporting updates to management.</li><li>Help ensure smooth communication between the office and warehouse teams.</li><li>Assist with recruiting activities and interview scheduling.</li><li>Support employee onboarding and offboarding processes.</li><li>Maintain personnel records and employee documentation.</li><li>Communicate with vendors, carriers, contractors, and service providers.</li><li>Coordinate maintenance requests and service arrangements.</li><li>Maintain operational records and reports.</li><li>Assist management with assigned projects and follow-up tasks.</li><li>Perform other duties as needed to support company operations.</li></ul>Skills<ul><li>Fluent in both English and Chinese (required).</li><li>Strong communication and organizational skills.</li><li>Proficiency in Microsoft Office and Google Workspace.</li><li>Ability to multitask and work independently.</li><li>Previous office, administrative, customer service, or coordination experience preferred but not required.</li><li>Logistics or warehouse experience is a plus.</li></ul>jimmy yang6264640337Pay: $22.00 - $24.00 per hourWork Location: In person

Office & Operations Coordinator

Memorial Health System of Southwest Oklahoma

<div><div><h2 class="jobSectionHeader">Job Brief</h2>

FULL TIME
</div>
<div><div><div><div>Memorial Health System of Southwest Oklahoma - Gore Blvd. Lawton, OK 73505

Compensation: Based on Experience</div></div> 
</div>
</div><div></div><div>DEFINITION:
The office coordinator performs a variety of clerical and retail tasks that require basic knowledge of systems and procedures. Under the direction of the immediate supervisor, the position is responsible for the daily operations of the DME which includes answering phones, Scanning, Retail Sales, payments and patient demographics, faxing, copying, researching ICD-10 codes or HCPC codes, and knowledge of insurance companies and their payment systems. The position interacts exclusively with patients of all ages and cultures, physicians and mid-level practitioners, hospital staff, the clinic nurse(s) and outside business (pharmacies, drug representatives, etc.) 
PREFERRED QUALIFICATIONS:
High School graduate or greater
Basic computer and secretarial skills.
Knowledge of medical terminology helpful.
Ability to type, computer, communication and customer service skills
Medical terminology and coding experience helpful.</div></div>

Office Coordinator - DME

Newport Vineyards

Controller / Office CoordinatorReports To: Owner / CEOClassification: Full-Time, ExemptLocation: Middletown, RIAbout UsNewport Vineyards &amp; Taproot Brewing Co. is a premier beverage and hospitality destination set on 100 acres of preserved farmland. As a vibrant agricultural hub, we integrate award-winning viticulture, craft brewing, and farm-to-table culinary programs. Our fast-paced, collaborative team operates across a diverse estate&mdash;including scratch kitchens, a bustling brewery, and high-volume event spaces&mdash;dedicated to innovation, quality, and a deep connection to our local community.OverviewNewport Vineyards is looking for a highly capable, detail-driven professional to serve as the financial and administrative backbone of our growing vineyard, winery, brewery, and hospitality business. This role blends daily bookkeeping and financial record-keeping with essential office coordination and support. You will manage day-to-day accounting (AP/AR, payroll, and reporting), maintain office equipment and supplies, and support executive leadership to keep the business running smoothly behind the scenes. The ideal candidate is proactive, discreet, and comfortable wearing multiple hats in a fast-paced, hospitality-driven environmentKey ResponsibilitiesBookkeeping &amp; Accounting<ul><li>Oversee day-to-day bookkeeping, including accounts payable/receivable, payroll, and bank reconciliations.</li><li>Maintain accurate financial records and ensure compliance with accounting standards.</li><li>Prepare monthly, quarterly, and annual financial and tax reports.</li></ul>Office Management<ul><li>Manage vendor relationships, contracts, and office supplies.</li><li>Help develop and maintain internal systems, policies, and procedures.</li><li>Support HR functions employee records, and benefits administration.</li></ul>Executive Support<ul><li>Prepare reports, presentations, and materials for executive decision-making.</li><li>Assist with strategic projects and follow-ups to ensure execution.</li><li>Handle confidential information with the highest level of professionalism.</li></ul>Operational Oversight<ul><li>Collaborate with leadership across hospitality, production, and retail teams.</li><li>Identify opportunities to improve operational efficiency and cost control.</li><li>Support special projects, events, and business initiatives as needed.</li></ul>Qualifications<ul><li>Education: Bachelor&rsquo;s degree or equivalent experience.</li><li>Experience: 3&ndash;7+ years in accounting, bookkeeping, or financial management.</li><li>Technical Skills: Strong knowledge of accounting software such as QuickBooks, Sage, or similar.</li><li>Industry Savvy: Experience in hospitality or small business environments is a plus.</li><li>Mindset: A proactive professional who demonstrates discretion, professionalism, and sound judgment.</li></ul>Total Rewards &amp; Compensation<ul><li>Salary: Competitive base salary commensurate with experience.</li><li>Benefits: Comprehensive Health, Dental, and Vision; Simple IRA with company match percentage; and PTO.</li><li>The Estate Perks: Discounts on our award-winning wines, craft beers, and farm-to-table dining.</li><li>Environment: The opportunity to work on a stunning, historic 100-acre estate alongside a passionate, collaborative team.</li></ul>Why Newport Vineyards?<ul><li>Competitive salary and comprehensive benefits.</li><li>The opportunity to work on a stunning, historic 100-acre estate.</li><li>A collaborative environment alongside winemakers, brewers, and event professionals.</li></ul>Pay: From $85,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Controller / Office Coordinator

Triex LLC

Triex is seeking a highly organized and detail-oriented Business Operations Coordinator to support the day-to-day operations of our growing additive manufacturing business of our Filabot and Massive Dimension brands.This role is responsible for ensuring that the operational and administrative foundation of the company runs smoothly. Responsibilities include bookkeeping, purchasing, inventory administration, order processing, business systems administration, and general office operations.The ideal candidate enjoys creating structure, solving problems, maintaining accurate records, and supporting a fast-paced team. This position works closely with leadership, suppliers, customers, and manufacturing partners to help ensure efficient business operations.This is a part-time position (approximately 20&ndash;30 hours per week) with the potential to expand as the company grows.About TriexTriex is the parent company of Filabot and Massive Dimension, two innovative manufacturing technology businesses serving customers in education, research, recycling, defense, aerospace, industrial manufacturing, and advanced materials.Our mission is to enable sustainable and scalable manufacturing through innovative material processing and large-format additive manufacturing solutions.Key ResponsibilitiesAccounting &amp; Bookkeeping<ul><li>Create and distribute customer invoices</li><li>Monitor accounts receivable and follow up on outstanding payments</li><li>Process vendor invoices and accounts payable</li><li>Maintain accurate records in QuickBooks</li><li>Assist with monthly financial reporting and close activities</li></ul>Purchasing &amp; Supplier Coordination<ul><li>Create and manage purchase orders</li><li>Maintain supplier records and pricing information</li><li>Track open purchase orders and delivery schedules</li><li>Match purchase orders, receipts, and invoices</li></ul>Inventory &amp; Manufacturing Administration<ul><li>Maintain inventory accuracy within Katana</li><li>Monitor inventory levels and identify replenishment needs</li><li>Support production planning and manufacturing administration</li></ul>Order Processing &amp; Customer Administration<ul><li>Process customer orders through Shopify and internal systems</li><li>Ensure orders are accurately entered and fulfilled</li><li>Coordinate with operations and customer service team</li></ul>Business Systems Administration<ul><li>Support administration of QuickBooks, Katana, and Shopify</li><li>Ensure data accuracy across systems</li><li>Help identify opportunities for automation and process improvements</li><li>Support implementation of new operational processes</li></ul>General Business Administration<ul><li>Support employee administrative activities</li><li>Organize operational documentation and records</li><li>Prepare routine reports and KPI updates</li><li>Assist leadership with special projects and operational initiatives</li></ul>Qualifications Required<ul><li>5+ years of experience in bookkeeping, office administration, operations, accounting support, or business administration</li><li>Experience with QuickBooks or similar accounting software</li><li>Strong organizational and time management skills</li><li>Excellent attention to detail and accuracy</li><li>Proficiency with Microsoft Office and Google Workspace</li><li>Ability to work independently and manage multiple priorities</li></ul>Preferred<ul><li>Experience in manufacturing, industrial, or hardware businesses</li><li>Inventory management experience</li><li>Experience with ERP systems such as Katana, NetSuite, or similar</li><li>Shopify experience</li><li>Purchasing or supply chain experience</li><li>Associate's or Bachelor's degree in Business, Accounting, Operations, or related field</li></ul>Pay: $42,991.12 - $58,817.26 per yearBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Barre, VT 05641

Business Operations Coordinator

Premio Travel and Tours

Job Description: We are looking for a reliable and organized Office Coordinator to support daily office operations. The ideal candidate will help maintain an efficient workplace by handling administrative tasks and coordinating office activities.Responsibilities:<ul><li>Answer phone calls and emails</li><li>Schedule meetings and appointments</li><li>Maintain office records and files</li><li>Order and manage office supplies</li><li>Welcome visitors and provide assistance</li><li>Support staff with administrative tasks</li></ul>Requirements:<ul><li>High school diploma or equivalent</li><li>Basic computer skills (Microsoft Office)</li><li>Good communication and organizational skills</li><li>Ability to multitask and work independently</li></ul>Job Type: Full-timePay: Rs30,000.00 - Rs40,000.00 per monthWork Location: In person

Office Coordinator

Windsor Engineers

<div>BUSINESS AS UNUSUAL 
At Windsor Engineers, we believe in doing things differently. We are committed to creating a balanced and fulfilling work environment where you can love both your work and your life. We focus on People, Purpose, and Performance, aiming to make engineering fun and impactful. We are dedicated to disrupting the status quo and delivering world-class client experiences. 
ABOUT THE ROLE 
Windsor is seeking a reliable, detail-oriented individual to support the daily operation and appearance of our Duluth office as a part-time Office Cleaning &amp; Stocking Coordinator. This role is responsible for maintaining a clean, welcoming workspace and ensuring that office snacks, beverages, and supplies are well stocked. This position plays an important role in creating a positive and productive environment for our team while supporting daily office needs through organization, cleanliness, and consistency. Schedule for this part-time hourly position is flexible and we anticipate between 5-10 hours per week. 
WHAT YOU'LL DO<ul><li>
Demonstrate Windsor&rsquo;s core values: The Right Attitude, Ownership, and Constant Improvement.</li><li>
Perform weekly cleaning of the Duluth office including sweeping, mopping, and vacuuming floors.</li><li>
Clean and sanitize countertops, tabletops, and desks.</li><li>
Dust surfaces and clean office windows as needed.</li><li>
Empty trash and recycling throughout the office.</li><li>
Maintain stocked break room supplies including snacks, coffee, and beverages.</li><li>
Purchase and restock office cleaning supplies.</li><li>
Monitor and purchase paper goods such as paper towels, napkins, tissues, plates, and utensils.</li><li>
Purchase and restock miscellaneous office supplies including printer paper, ink, pens, and other general needs.</li><li>
Communicate proactively when supplies are running low.</li><li>
Work independently with minimal supervision while maintaining consistent quality and reliability.</li><li>
Complete duties outside of normal office hours when possible to minimize disruption (early mornings, evenings, or weekends).</li></ul> 
QUALIFICATIONS<ul><li>
Prior experience in cleaning, custodial work, office support, or similar responsibilities preferred.</li><li>
Strong attention to detail and ability to maintain cleanliness and organization.</li><li>
Ability to work independently and manage time efficiently.</li><li>
Reliable transportation required.</li><li>
Ability to lift and carry light to moderate supplies estimated up to 40 pounds.</li><li>
Dependable, trustworthy, and consistent in attendance.</li><li>
Flexible availability to work outside standard business hours.</li></ul> 
BENEFITS<ul><li>
Accrued PTO- 1 hour for every 30 hours worked.</li></ul><ul><li>
401k Match.</li><li>
Overtime &amp; Holiday Pay- 1.5X hourly wages for hours worked on holidays or over 40+ week.</li></ul> 
READY FOR SOMETHING DIFFERENT? 
Windsor hires amazing people who live our core values. We invest in our people, help them plan out their career, and empower them to pursue opportunities for growth and success. Windsor prioritizes employee engagement to build trust, gather input, and define mutual definitions of success. We also focus on getting the right people in the right seats that allow them to succeed. 
While Windsor is on a mission to do extraordinary things, this shouldn't come at a cost to our well-being. We take this seriously and know that when our employees are happy and healthy, they do their best work. We love work and may take it a little too seriously, but we also know that there is more to life! 
When we focus on our priorities, we find real purpose in what we do. We are willing to work hard for it. 
What is your personal purpose and how can we help you fulfill it?
How can we support it? How can the success of Windsor help you be the best you?
Let&rsquo;s chart the course! 
Visit our website and LinkedIn page to learn more about Windsor.</div>

Office Cleaning & Stocking Coordinator

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