business office coordinator

ALG Senior

<div>About The Landings of Rocky Mount Mills:

At The Landings of Rocky Mount Mills, we are dedicated to creating safe, comfortable, and vibrant communities where seniors can thrive. Our Business Office Team plays a crucial role in ensuring our communities operate efficiently, supporting both residents and staff with exceptional administrative and financial management.

We are currently seeking a skilled, reliable, and detail-oriented Business Office Coordinator to join our team at The Landings of Rocky Mount Mills. This role is vital in managing the financial and administrative operations of our senior living communities, providing a well-organized and supportive environment for residents, families, and staff.

Why Join The Landings of Rocky Mount Mills?

At The Landings of Rocky Mount Mills, we foster a culture of compassion, leadership, and growth&mdash;for our residents and our team. We offer:
<ul>
<li>Competitive salary</li>
<li>Comprehensive health, dental, and vision insurance</li>
<li>Paid time off and holidays</li>
<li>Ongoing professional development opportunities</li>
<li>Company-paid life insurance</li>
<li>Company-paid Employee Assistance Program</li>
</ul>
Position Summary:

The Business Office Coordinator is responsible for the general management of office operations, including financial processes, record-keeping, and administrative support. This role ensures accurate financial reporting, smooth office functionality, and compliance with company policies while providing exceptional service to residents, families, and staff.

Essential Duties and Responsibilities:
<ul>
<li>Financial Management:</li>
</ul><ul><li><ul><li><ul><li>Oversee accounts payable and receivable, billing, and payroll processes.</li>
<li>Maintain accurate financial records and assist with budget preparation.</li>
<li>Ensure compliance with financial policies, procedures, and reporting standards.</li>
</ul></li></ul></li></ul><ul><li>Office Operations:</li>
</ul><ul><li><ul><li><ul><li>Manage daily administrative functions, ensuring office efficiency and organization.</li>
<li>Support human resources activities, including onboarding, maintaining employee records, and assisting with benefits administration.</li>
<li>Coordinate with department heads to streamline workflows and improve administrative processes.</li>
</ul></li></ul></li></ul><ul><li>Customer Service:</li>
</ul><ul><li><ul><li><ul><li>Provide exceptional customer service to residents, families, and staff, addressing inquiries promptly and professionally.</li>
<li>Serve as a key point of contact for internal and external communications.</li>
</ul></li></ul></li></ul><ul><li>Compliance &amp; Record-Keeping:</li>
</ul><ul><li><ul><li>Maintain confidential records in compliance with company policies and regulatory requirements.</li>
<li>Ensure timely completion of required reports and audits.</li></ul></li></ul> 

Qualifications:
<ul>
<li>Education:</li>
</ul><ul><li><ul><li><ul><li>Associate's or Bachelor's degree in Business Administration, Accounting, or related field preferred.</li>
</ul></li></ul></li></ul><ul><li>Experience:</li>
</ul><ul><li><ul><li><ul><li>Minimum of 1-2 years of experience in office administration, bookkeeping, or financial management, preferably in a healthcare or senior living setting.</li>
</ul></li></ul></li></ul><ul><li>Skills:</li>
</ul><ul><li><ul><li>Strong organizational skills with attention to detail.</li>
<li>Proficiency in Microsoft Office Suite and accounting software.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Ability to multitask, manage time effectively, and adapt to a fast-paced environment.</li>
</ul></li>
</ul>Physical Requirements:
<ul>
<li>Ability to sit, stand, and work at a computer for extended periods.</li>
<li>Occasionally lift office supplies or equipment up to 20 lbs.</li>
</ul>
Certifications &amp; Requirements:
<ul>
<li>Must successfully pass a background check and drug screening.</li>
</ul>
If you are an organized, detail-oriented professional with a passion for supporting efficient operations, we&rsquo;d love to have you on our team.

Apply today to make a difference at The Landings of Rocky Mount Mills!</div>

Business Office Coordinator

Newtown Public Schools

<div><div><div>NEWTOWN PUBLIC SCHOOLS

The Newtown Public School District values the benefits that a diverse workforce brings to our students and
 
community. We are committed to recruiting, supporting, mentoring, coaching and retaining a highly
 
motivated, dedicated, and enthusiastic staff. We welcome your interest in joining us and look forward to
 
meeting you!
Position: Business Office Coordinator
Location: District Central Office

Starting Date: Immediate

Salary: Union wage scale

Position Overview

Under the direction of the Director of Business and Finance, the Business Office Coordinator provides high- 
level administrative, financial, and operational support to the district&rsquo;s Business Office. This role is critical to
 
ensuring efficient office operations, accurate financial tracking, and strong coordination between schools,
 
central office, and external partners.

Key Responsibilities

 Coordinate daily operations of the Business Office, including managing the Director&rsquo;s calendar and
 
prioritizing workflow.
 Support budget development and monitoring, including tracking expenditures, maintaining forecasts,
 
and assisting with preparation of the annual budget book and related materials.
 Review and proofread financial reports and assist with distribution to the Board of Education and other
 
stakeholders.
 Coordinate contracts and vendor services, including preparation of bids, RFPs, and related
 
documentation.
 Serve as the Determining and Verifying Official for the free and reduced-price meal program, including
 
application processing, compliance, and communication with families and school staff.
 Maintain and verify district-wide data, including enrollment reporting and financial records.
 Process procurement card transactions, prepare journal entries, and support financial reporting.
 Reconcile school activity accounts and assist in resolving discrepancies.
 Coordinate Board of Education Finance subcommittee meetings, including agendas and minutes.
 Support payroll and accounts payable functions as needed.
 Serve as a point of contact for insurance-related matters, including student accident reporting.
 Provide general administrative support to the Central Office.
</div></div><div><div>Qualifications

 Associate&rsquo;s or Bachelor&rsquo;s degree in business administration, finance, accounting, or related field
 
preferred
 Prior experience in an administrative or business office setting, preferably in a school district or
 
municipal environment
 Strong organizational and time management skills with the ability to manage multiple priorities
 Experience with budgeting, financial tracking, or accounting systems preferred
 Proficiency in Microsoft Office and financial/data systems
 Strong attention to detail and accuracy
 Excellent communication and interpersonal skills
Application: Please apply online through the following link:

https://www.applitrack.com/newtown/onlineapp

Note: Three (3) current letters of reference are required
The Newtown Public School District is committed to a policy of equal opportunity/affirmative action for all qualified persons. The Newtown Public
 
School District does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religion,
 
sex, age, national origin, ancestry, alienage, marital status, sexual orientation, gender identity or expression, disability, pregnancy, genetic
 
information, veteran status, status as a victim of domestic violence, or any other basis prohibited by Connecticut state and/or federal
 
nondiscrimination laws, except in the case of a bona fide occupational qualification.</div></div></div>

Aviata Health Group

<div>Job Title: Business Office Coordinator 
Company: Aviata Health Group
Experience: 1-2 years 
Aviata Health Group is seeking a detail-oriented and organized Business Office Coordinator to support the financial and administrative operations of our center. This role is essential in ensuring accurate billing, resident fund management, and compliance with regulatory requirements while providing excellent support to residents, families, and vendors.
Key Responsibilities:<ul><li>
Manage and reconcile Resident Trust Funds</li><li>
Oversee resident/patient insurance premium payments for center-managed income</li><li>
Manage census entry, reporting, and reconciliation</li><li>
Participate in IDT Utilization Review processes and reporting for upcoming LTC conversions and potential payer issues</li><li>
Manage the collection and flow of Medical Pending documentation</li><li>
Assist with Medicaid Pending payer discussions and upcoming conversions</li><li>
Submit and obtain required Level of Care documentation for Medicaid Pending cases</li><li>
Apply for disability and Representative Payee status on behalf of residents/patients as needed</li><li>
Ensure timely completion and submission of annual Representative Payee reporting to Social Security</li><li>
Ensure all LTC Medicaid-eligible residents receive entitled Personal Needs Allowance (PNA) from the State and Social Security</li><li>
Assist with private collections and payment follow-up</li><li>
Manage the flow of payer and billing information between the center and billing office</li><li>
Manage, reconcile, and replenish facility petty cash</li><li>
Process vendor payment requests</li><li>
Complete AHCA Nursing Home Utilization Reporting, including monthly inpatient census days</li><li>
Apply for Medicare Part B and Part D on behalf of residents/patients as needed</li><li>
Assist residents, families, and vendors with payment-related concerns</li><li>
Manage disenrollment's and ensure proper documentation and follow-through</li></ul>
Qualifications:<ul><li>
Previous experience in healthcare business office, billing, or administrative support preferred</li><li>
Knowledge of Medicaid, Medicare, and insurance processes is a plus</li><li>
Strong organizational and reconciliation skills with attention to detail</li><li>
Excellent communication and interpersonal skills</li><li>
Ability to manage multiple priorities in a fast-paced environment</li><li>
Proficiency in Microsoft Office and healthcare systems preferred</li></ul>
Why Join Aviata Health Group?<ul><li>
Supportive team environment</li><li>
Opportunities for growth and development</li><li>
Competitive compensation and benefits</li></ul>
Apply today to become a vital part of our team and help support quality care through strong financial operations.
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
https://info.flclearinghouse.com/</div>

12 Oaks Senior Living

<div>The Business Office Coordinator is responsible for coordinating and managing the office function, which includes but is not limited to accounts receivable, collections, accounts payable, payroll and resident and employee files for the Community and providing assistance to the Executive Director.
PRIMARY DUTIES &amp; RESPONSIBILITIES
<ul><li>Responsible for localized accounting functions for the community, including establishing ongoing procedures to collect and review information needed to assist in billing and accounting support services to meet business performance results, deadlines and reporting</li><li>
Responsible for collection of all census activity from departments for submission to home office</li><li>
Follows the monthly due dates calendar to ensure all financial data expectations and deadlines are met</li><li>
Responsible for all Accounts Receivable collection procedures</li><li>
Distributes resident billing timely and responds and researches resident and family inquiries in regards to charges, billing and payments</li><li>
Assigns all expenses to the proper department code numbers</li><li>
Makes bank deposits daily</li><li>
Maintains the petty cash process including ledger accounting for disbursements
</li><li>May participate in monthly budget variance conferences and provide reports
</li><li>Prepares refund requests for residents when applicable</li><li>
Performs Onboarding process of new hires to include paperwork and setting up in time clock</li><li>
Processes payroll to include inputting missed punched, holidays, getting proper approval, and submission on assigned day
</li><li>General accounting duties as necessary</li><li>
Performs all other tasks as requested</li></ul>
QUALIFICATIONS &amp; PHYSICAL REQUIREMENTS<ul><li>
Desire to work with the seniors in an environment that upholds their privacy, dignity, choice, independence, and individuality</li><li>
Excellent math skills</li><li>
Strong computer skills, proficient in MS Word and Excel, with the ability to learn customized programs quickly</li><li>
Professional appearance and demeanor</li><li>
Strong organization skills, able to multi-task, and can manage time to meet frequently changing deadlines in a fast-paced environment</li><li>
Able to deal with confidential information appropriately</li><li>
Strong attention to detail and interest in accuracy</li><li>
Able to communicate effectively with all levels of management, associates, residents, family members, and outside contacts
</li><li>Ability to maintain financial and other records with an attention to detail, providing needed information as requested</li><li>
Highly professional and dependable</li><li>
Strong problem and analytical skills</li></ul>
EDUCATION &amp; EXPERIENCE<ul><li>
High school diploma or GED required</li><li>
Prefer at least two-year college education</li><li>
Supervisory/management experience preferred</li><li>
Experience with business applications and accounting software</li></ul></div>

Compassus

<div>Company:
Compassus 
Position Summary
The Business Office Coordinator is responsible for modeling the Compassus values of Compassion, Integrity, Excellence, Teamwork, and Innovation and for promoting the Compassus philosophy, using the 6 Pillars of Success as the foundation. S/he is responsible for upholding the Code of Ethical Conduct and for promoting positive working relationships within the company, among all departments, and all external stakeholders. The Business Office Coordinator is accountable for the planning, coordination, and management of the business office as well as related operational activities of the program in accordance with hospice policy and procedure, including but not limited to, billing for reimbursement, payroll, and administrative quality improvement. 
Position Specific Responsibilities<ul><li>
Facilitates communications between departments and team members in order to ensure the appropriate functional subject matter expert is part of problem-solving and solutions.</li><li>
Provides back office assistance with training.</li><li>
Aligns clinical team with appropriate training, such as Homecare Homebase, the Online Learning Hub (Modules) on Promise Point, or the Homework&rsquo;s Manuals on iConnect for Cerner.</li><li>
Troubleshoots when users experience difficulty with the application.</li><li>
Assists in maintaining updated financial records, including accounts payable, deposits, donations, etc.</li><li>
Assists with documentation and coordination of donations and memorials per Compassus policy.</li><li>
Pulls and audits prebilling batches at least once a week.</li><li>
Submits invoices to Docuphase (Accounts Payable) and ensures invoices are sent on a timely basis to take advantage of discounts and avoid late charges.</li><li>
Submits claims to Hospice Area Executive of Operations (ACO) and assures that the ACO has signed off on claims before sending them to the appropriate accounts payable regional mailbox; sends claims a minimum of once per week.</li><li>
Serves as liaison with long-term care facilities&rsquo; billing departments.</li><li>
Maintains records and ensures accuracy of billing for pharmacy, medical supplies, etc., as directed.</li><li>
Orders office supplies, forms, collateral materials, logo wear, and medical supplies and equipment as directed.</li><li>
Enters and maintains confidential information in Workday.</li><li>
Ensures that new team members complete all necessary discipline-specific onboarding processes and orientation.</li><li>
Follows Records Retention policy for financial, clinical, personnel, and vendor/contract.</li><li>
Tracks, updates, and aids in compliance with colleague professional licenses, in-service training, contract renewals, and physician licenses within the HRIS.</li><li>
Processes payroll according to company procedures.</li><li>
Serves as HR Business Partner and liaisons between team members and candidates/applicants and the Human Resources and Payroll departments for onboarding, payroll, HRIS, benefits, etc.</li><li>
Maintains necessary information in Workday for contractors who don&rsquo;t have self-service system ability to maintain their own (e.g., Medical Directors, Nurse Practitioners).</li><li>
Monitors and maintains a master calendar of program-specific activities required by regulatory agencies.</li><li>
Assists the program in constant preparedness for regulatory review including CHAPS and State Surveyors.</li><li>
Maintains and serves as a resource for troubleshooting on all office equipment.</li><li>
Maintains inventory records on program equipment.</li><li>
May act as the environmental officer for the Emergency Preparedness Plan.</li><li>
May record and maintain minutes of staff meetings, in-service, and attendance.</li><li>
Performs other duties as assigned.</li></ul> 
Education and/or Experience<ul><li>
High school diploma or GED required.</li><li>
Associate or Bachelor's degree preferred.</li><li>
Experience in insurance and Medicare/Medicaid billing and reimbursement preferred.</li><li>
Experience in office management helpful.</li></ul> 
Skills<ul><li>
Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage.</li><li>
Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from leaders, team members, investors, and external parties. Strong written and verbal communications.</li><li>
Other Skills and Abilities: Ability to understand, read, write, and speak English. Articulates and embraces integrated healthcare at home philosophy. Experience in EMR or working in a Practice Management System. Demonstrated leadership skills with the ability to move into a people manager position in a relatively short period of time, if needed. Ability to handle stressful situations. Ability to multi-task in a fast-paced environment. Ability to work well with others. Approachable and an effective communicator. Strong initiative and ability to work in a self-directed environment. Strong organizational and interpersonal skills. Ability to work a flexible schedule, to include some evenings and weekends. Ability to document as required by regulations. Ability to maintain confidentiality of information, such as patient, colleague, and company files. Must have reliable transportation. Travel may be required based on locations and program.</li></ul> 
Physical Demands and Work Environment: The demands of this role necessitate a team member to effectively perform essential functions. Adaptations can be made to accommodate team members with disabilities. Regular standing, walking, and manual dexterity are fundamental, along with the ability to lift and move objects up to 25 pounds. Visual acuity requirements include close and distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. This description provides a general overview and may vary by role and department, capturing the nuanced demands and conditions inherent to positions in our organization. 
 
At Compassus, including all Compassus affiliates, diversity, equity, and inclusion are fundamental to our Pillars of Success. We are committed to creating a fair work environment where our team members feel welcomed, highly valued, and respected. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
#LI-MM1
Build a Rewarding Career with Compassus 
At Compassus, we care for our team members as much as we care for our patients and their families. Through our Care for Who I Am culture, we show compassion, respect, and appreciation for every individual. Embark on a career that cares for you while you care for others.
Your Career Journey Matters 
We&rsquo;re dedicated to helping you grow and succeed. Whether you&rsquo;re pursuing leadership roles, specialized training, or exploring new career paths, we provide the tools and support you need to thrive.<div>
The Compassus Advantage 
<ul><li>Meaningful Work: Make an impact every day by honoring the quality of life of our patients, supporting them and their families with compassion, and creating moments that truly matter.</li><li>Career Development: Access leadership pathways, mentorship, and personalized professional development.</li><li>Innovation Meets Compassion: Collaborate with a supportive team using the latest tools and technologies to deliver exceptional care.</li><li>Enhanced Benefits: Enjoy competitive pay, flexible time off, tuition reimbursement, and wellness programs designed for your well-being.</li><li>Recognition and Support: Be celebrated for your contributions through recognition programs that honor your dedication.</li><li>A Culture of Belonging: Thrive in a culture where you can be your authentic self, valued for your unique contributions and supported in a community that embraces diversity and inclusion.</li></ul></div>
Ready to Join? 
At Compassus, your career is more than a job&mdash;it&rsquo;s an opportunity to make a lasting impact. Take the next step and join a team that empowers you to grow, innovate, and thrive.</div>

Sinceri Senior Living

This position will be 50% Sales Support / 50% Business Office
 
Work Schedule: Tuesday through Saturday
 
<ul>
<li>Perks and Benefits*</li>
<li>Earn up to 1% wage increase every quarter</li>
<li>401K Retirement Plan with Safe Harbor matching contribution</li>
<li>Length of Service Bonus Program of up to $5,000</li>
<li>Employee Referral Bonus of up to $1,000</li>
<li>Access to earned wages prior to payday</li>
<li>Generous PTO Plan</li>
<li>Career Development</li>
<li>An employee engaged scheduling system</li>
<li>Affordable Medical, Dental, Vision, Supplemental Benefits</li>
<li>Sinceri Senior Living Discount Marketplace</li>
<li>Walking Spree rewards for healthy habits</li>
</ul>
Oh, and did we mention an amazing Team Environment?
 
<ul>
<li>Some benefits may vary depending on position and employment status</li>
</ul>
Why You Should Work With Us: 
As a Sinceri Senior Living company, we are a fun loving, employee-centric community like no other! Maybe that’s why we have been certified by our employees as a Great Place to Work ® for our 7th Year in a row. Create your healthcare career with us and learn about all the career growth opportunities we offer.
 
Have we sparked your interest yet? Apply online and join our wonderful team. Questions about the application process? Come visit us and our staff will be happy to assist you!
 
Sinceri Senior living is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Minors must be at least 16 years of age to be employed by Sinceri Senior Living. Candidates submitted by unsolicited 3rd party recruiters will not be considered. Background checks for our communities in Florida will be completed through the Clearinghouse: https://info.flclearinghouse.com.
 
Purpose: 
Responsible for coordinating office functions, including A/R, A/P, and some HR functions and providing assistance to the Business Office Manager daily. Provides assistance to other department heads and staff as needed. Assists with answering phones and assisting residents, family members and potential clients with clerical duties as needed.
 
Minimum Eligibility Requirements: 
<ul>
<li>Working knowledge of computers including Excel, Word, and MS Office is required.</li>
<li>A desire and willingness to learn new systems.</li>
<li>Must possess effective verbal/written communication skills, solid mathematical skills, strong organizational skills, and be detail oriented.</li>
<li>Ability to represent the Community in a positive and professional manner.</li>
<li>Must be able to work effectively in an individual or team setting.</li>
<li>Must be able to perform duties and responsibilities (Essential Job Functions) with or without reasonable accommodation.</li>
<li>Adheres and Promotes to our company mission statement and core values.:::</li>
</ul>
Essential Functions: 
Accounts Receivable
 <ul>
<li>Post resident payments, and ensure timely and accurate input.</li>
<li>Collect resident payments in a timely manner private, Medicaid, and other balances owed to the company by residents. Develop and implement collection plans, as needed, to deal with collection issues that cannot be immediately resolved.</li>
<li>Resident Information</li>
<li>Collect new resident information as well as all resident changes. Account for Move-In, Move-Out and Transfers. Collect, compute, and enter arrears charges. Send out resident billings. Enter rate changes and verify accuracy of all charges on resident’s account.</li>
</ul>
Accounts Payable
 <ul>
<li>Receive invoices and ensure accuracy of invoice and goods purchased.</li>
<li>Code invoices and obtain proper authorization.</li>
<li>Maintain orderly A/P files according to the bookkeeping manual.</li>
<li>Handles Vendor relationships, including monitoring AP checks/dashboards for proper payment of invoices.</li>
<li>Petty Cash Maintenance</li>
<li>Obtain receipts and prepare weekly credit card reconciliations.</li>
</ul>
Other
 <ul>
<li>Answering the phones and referring to the appropriate department or person.</li>
<li>Communicate effectively between departments for special events, vendors, guest meals, visitors, outside providers, and inquiries.</li>
<li>Follow Marketing guidelines for phone inquiries.</li>
<li>All other duties as assigned::::::::</li>
</ul>
Working Conditions: 
Able to work full-time, with possible weekend work.
 
Physical/Sensory Requirements: 
Sedentary Work – Ability to exert 10 pounds of force occasionally, and/or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.:
 
#LI-CM1

Willow Creek Behavioral Health

<div>Business Office Coordinator -on site | Willow Creek Behavioral Health | Green Bay, Wisconsin
About the Job:
The Business Office Coordinator is responsible for accurate, timely and complete documentation regarding insurance verification, billing and collections. Provides administrative support to Business Office department.
Roles and Responsibilities:<ul><li>Audits the admission packets and verifies benefits along with all patient demographic information in the patient accounting system.</li><li>Provides financial counseling and information to patients and/or guarantors regarding their benefits and financial obligations.</li><li>Collects any out-of-pocket payments (deductibles, copays, exhausted days, etc.).</li><li>Completes financial disclosure paperwork for patients that request assistance including verifying income and expenses.</li><li>Completes adjustment forms for any charity or administrative adjustments for approval.</li><li>Completes promissory notes for patients that request payment arrangements.</li><li>Updates daily the upfront collection log, charity log, and admin adjustment log. Reviews with BOD on a weekly basis.</li><li>Gathers and interprets data from system and takes appropriate course of action to initiate time-sensitive and strategic steps resulting in payment.</li><li>Checks the accuracy of figures, calculations and postings pertaining to business transactions recorded by others.</li><li>Provides clerical support to other Business Office staff.</li></ul><ul><li>High school diploma or equivalent required.</li><li>Three or more years' experience in related field required, preferably in behavioral health field.</li></ul>
Why Willow Creek Behavioral Health?Willow Creek Behavioral Health offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. Qualified candidates should apply by submitting a resume. Willow Creek Behavioral Health is an EOE.
Veterans and military spouses are highly encouraged to apply. Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.</div>

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