business office coordinator

Hyde Park Surgery Center (11805)

Business Office Coordinator Welcome to Hyde Park Surgery Center We have 3 OR rooms. We perform outpatient surgical procedures in ENT, Orthopedic, Pain Management, Spine. Position requires weekdays only no holidays, weekends, or call. Some early mornings and later evenings may be required; schedule subject to change based on surgical schedule and flow of the day. Business Office Coordinator at Hyde Park Surgery Center The Business Office Coordinator (BOC) assists the Business Office Manager with the day-to-day operations of the business office. The BOC is also responsible for the day-to-day supervision of Registration and Medical Records. The BOC will be in charge of the business office in the absence of the business manager. This is a full-time position, with hours subject to fluctuation based on patient census and needs of the center. Responsibilities: Knows, adheres to, and enforces all policies of the business office Assist business office manager with supervising of business office employees and processes Responsible for the hiring, orientation, performance reviews and training of registration and medical records staff Responsible for thorough working knowledge of accounts receivable system including maintenance of the managed care contracts Reconciles the cash receipts to the deposit log Informs business office manager of applicable day-to-day situations Supervise all medical records activities of the center in a manner consistent with the clinical needs of the center Follows all equipment safety guidelines and is personally responsible for knowledgeable use and care of equipment Assist business manager with overall strategic planning of the business office Assist the Business Office Manager to develop and maintain policies & procedures and systems to minimize DSO and the rate of bad debt and increase the productivity of related operations Perform other activities as requested by the business manager, and assume other appropriate operational responsibilities as necessary Qualifications • High School Graduate or equivalent; bachelor's degree preferred • Three years' supervisory experience in a medical setting; hospital, surgery center; physician's office • Proficiency in in accounting and ability to use computer-automated accounting systems • Familiarity with Accounts Payable and related processes • Experience working with different types of third-party payers including HOM, PPO and Medicare/Medicaid, etc. • Familiarity with scheduling, verification of benefits and patient intake. • Demonstrates accountability, integrity, professionalism, openness, receptive to change, creativity and innovative. What We Offer As an organization, one way we care for our communities and each other is by providing a comprehensive benefits package that includes the following, subject to employment status: <ul> <li> Medical, dental, vision, and prescription coverage </li> <li> Life and AD&D coverage </li> <li> Availability of short- and long-term disability </li> <li> Flexible financial benefits including FSAs and HSAs </li> <li> 401(k) and access to retirement planning </li> <li> Paid holidays and vacation </li> </ul> Who We Are At USPI, we create relationships that create better care. We partner with physicians and healthcare systems to provide first-class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner. USPI is committed to, and proud of our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population. Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

Business Office Coordinator

Elderwood

<div>
 
 Salary
 
 
 
 Pay: $23.00 - $29.90 / hour
 
 
 
 Overview
 
 
 
 Join Our Team as a Human Resources &amp; Business Office Coordinator
 
 
 Elderwood Assisted Living at Williamsville
 
 
 Are you an HR professional who loves being hands-on and making things happen?
 
 
 Elderwood Assisted Living at Williamsville is seeking a dynamic and self-driven Human Resources &amp; Business Office Coordinator (HRC) to join our close-knit senior living community. This is a &ldquo;doer&rdquo; role&mdash;perfect for someone who thrives on being resourceful, rolling up their sleeves, and handling everything from recruitment to onboarding, payroll, benefits, and business office responsibilities. If you're a problem solver, this is your kind of job.
 
 
 In addition to HR duties, this role oversees key business office functions, including maintaining accurate census and rate information in PCC, managing resident trust account transactions and reconciliations, overseeing facility and resident petty cash, and processing incoming payments. The Coordinator ensures timely and accurate monthly resident statements, tracks private pay collections and spend downs, and follows up on Medicaid pending cases. This role also collaborates with the Care Coordinator to maintain accurate level-of-care documentation.
 
 
 This is an exceptional opportunity for someone looking to grow in their HR career, gaining exposure across a broad range of HR and business functions while making a meaningful impact in the lives of our staff and residents.
 
 
 
 Position Overview
 
 
 
 <ul>
 <li>
 Coordinate payroll and benefits processes with accuracy and confidentiality
 </li>
 <li>
 Maintain employee files and regulatory documentation
 </li>
 <li>
 Support employee relations, performance tracking, training, and HR communications
 </li>
 <li>
 Lead HR components of new hire orientation and benefit education
 </li>
 <li>
 Oversee business office functions including resident trust accounts, petty cash, and private pay collections
 </li>
 <li>
 Collaborate closely with Talent Acquisition and Hiring Managers to be a strategic partner in the recruitment process, effectively leveraging our robust Applicant Tracking System to identify and secure high-quality candidates.
 </li>
 <li>
 Partner closely with leadership and corporate HR to ensure compliance and foster a positive workplace culture
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 Experience in HR administration, recruitment, or business office management
 </li>
 <li>
 Strong knowledge of HR processes and the curiosity to continuously learn
 </li>
 <li>
 Highly organized, detail-oriented, and comfortable managing multiple priorities
 </li>
 <li>
 Proficient with systems like ADP, Microsoft Office, and Applicant Tracking Systems
 </li>
 <li>
 Bachelor&rsquo;s degree in Human Resources or related field preferred
 </li>
 <li>
 Positive energy, strong communication skills, and a solutions-focused mindset
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Supportive leadership and collaborative team culture
 </li>
 <li>
 Training and professional development
 </li>
 <li>
 Medical, Dental, Vision, 401K with match, and PTO
 </li>
 <li>
 A chance to grow with one of Western NY&rsquo;s most trusted senior care providers
 
 
 </li>
 </ul>
 Elderwood Village at Williamsville&rsquo;s unique in-town setting in the bustling Village of Williamsville, NY, offers senior living within walking distance of shopping, banking, cafes, restaurants, churches, and a public library.
 
 
 
 Join a team that values compassion, teamwork, and dedication.
 
 
 
 
 Responsibilities
 
 
 
 
 Human Resources &amp; Business Office Coordinator
 
 
 
 
 Recruitment
 
 
 
 <ul>
 <li>
 Responsible for the timely sourcing, interviewing, &amp; onboarding of candidates through the Applicant Tracking System.
 </li>
 <li>
 Maintaining an accurate and timely submission of the weekly open positions report.
 </li>
 <li>
 Participation in marketing the facility through recruitment events held at the facility as well various organizations and schools; i.e. open interviews &amp; job fairs.
 </li>
 <li>
 Ensure internal posting process is properly managed within the facility, and for employees involved in facility-to-facility transfers.
 </li>
 <li>
 Promote company Employee Referral Program.
 </li>
 <li>
 Accurately track employee referral program and timely payout of referral bonuses.
 
 
 </li>
 </ul>
 
 Onboarding And Training
 
 
 
 <ul>
 <li>
 Orient and complete new hire paperwork for all new staff members and ensure that employment regulatory requirements are met; to include but not limited to, reviewing benefit program eligibility, describing benefit plans, and confirmation of enrollment completion.
 </li>
 <li>
 Schedule new hires for General Orientation and deliver HR training component.
 
 
 </li>
 </ul>
 
 Administrative
 
 
 
 <ul>
 <li>
 Obtain all required regulatory documentation for all licensed &amp; certified persons hired at the facility at time of hire, and annually thereafter; i.e. professional licenses and CPR and other Life Safety certifications. If not certified arrange for training.
 </li>
 <li>
 Obtain medical documentation required for Measles, Rubella and TST for applicable new hires. Coordinate new hire physicals.
 </li>
 <li>
 Ensure that all personnel actions are properly documented (location, address, rate of pay and status change, disciplinary actions and signature receipts).
 </li>
 <li>
 Maintain staff member personnel records in accordance with regulatory agency requirements and HR Policy &amp; Procedure Manual.
 </li>
 <li>
 Initiate probationary and annual performance evaluation process.
 </li>
 <li>
 Administer 30 Day New Hire Surveys &amp; Exit Interviews in accordance with company policy.
 </li>
 <li>
 Order name badges, business cards and computer access as needed.
 </li>
 <li>
 Timely processing of employee termination and maintain staff roster in several databases.
 </li>
 <li>
 Coordinate uniform benefit allowance and fitting and acquiring of uniforms under the allowance program.
 
 
 </li>
 </ul>
 
 Payroll and Benefit Administration
 
 
 
 <ul>
 <li>
 Timely distribution of information on the company&rsquo;s benefits package to all eligible employees, monitor pending enrollments and provide follow up to verify completion.
 </li>
 <li>
 Responsible for accurate and timely data entry of employee information and ongoing maintenance in ADP HRIS.
 </li>
 <li>
 Review all employee timecards in time &amp; attendance system for accuracy and approvals.
 </li>
 <li>
 Run various reports out of ADP reporting
 </li>
 <li>
 Assist employees with benefit/payroll inquires.
 </li>
 <li>
 Interpret personnel policies and procedures and communicate benefit program details to staff.
 </li>
 <li>
 Upon termination of staff, distribute documentation relating to benefits such as Health Insurance, 401K, Life Insurance, and Dental Insurance.
 </li>
 <li>
 Helps coordinate all employee activities, as established by executive staff.
 </li>
 <li>
 Compile and track paperwork for staff members on leave of absence; maintain compliance with FMLA and other regulatory leaves; maintain communication with staff members on return to work expectations.
 
 
 </li>
 </ul>
 
 Unemployment &amp; Workers Compensation
 
 
 
 <ul>
 <li>
 Ensure timely response to claims for unemployment insurance. Verify that all termination data is reported to payroll within one pay period of termination date.
 </li>
 <li>
 Represent the company in UI and WC hearings when necessary.
 </li>
 <li>
 Participate in facility Safety Committee.
 </li>
 <li>
 Compile and submit information for unemployment, Worker's Compensation and disability claims; maintain OSHA 300 log.
 
 
 </li>
 </ul>
 
 Employee Relations
 
 
 
 <ul>
 <li>
 Ability to triage employee concerns and issues; knowing when to escalate to the Administrator and/or EAS HR.
 </li>
 <li>
 Ensure consistent application of policy &amp; procedures to include corrective disciplinary actions.
 </li>
 <li>
 Maintain disciplinary log.
 </li>
 <li>
 Drive facility recognition and retention programs; i.e. Employee of the Month, birthdays, anniversaries.
 
 
 </li>
 </ul>
 
 Business Office (For ALF Buildings Only)
 
 
 
 <ul>
 <li>
 Responsible for updating census and rate information in PCC.
 </li>
 <li>
 Responsible for resident trust transactions in RFMS system and monthly reconciliation of the resident trust bank account.
 </li>
 <li>
 Responsible for reconciling the resident trust petty cash box and the facility petty cash box on a daily basis.
 </li>
 <li>
 Reviews monthly statements for accuracy and sends to residents/responsible parties.
 </li>
 <li>
 Scans all checks received into appropriate bank accounts and sends batch reports to AR central office for posting.
 </li>
 <li>
 Responsible for all private collections, including resident room and board, level of care, and spend down charges.
 </li>
 <li>
 Maintains private pay tracking log and updates as needed.
 </li>
 <li>
 Follow up on all Medicaid pending cases for status from the county and the resident/responsible party.
 </li>
 <li>
 Works with Care Coordinator to make sure that levels of care are updated appropriately in PCC.
 
 
 </li>
 </ul>
 
 From
 
 
 
 USD $22.40/Hr.
 
 
 
 Qualifications
 
 
 
 
 Human Resources &amp; Business Office Coordinator
 
 
 
 <ul>
 <li>
 Bachelor's degree in Human Resource Administration or Business degree preferred; PHR Certification preferred.
 </li>
 <li>
 Training or experience in human resources processes required.
 </li>
 <li>
 Interpersonal skills in person and over the phone required Strong organizational, time management skills necessary Strong computer skills required Valid State Driver&rsquo;s License and clean driving record required
 </li>
 <li>
 Ability to handle personnel situations with tact, and in compliance with state and federal laws required
 </li>
 <li>
 Attention to detail and accuracy with numbers required.
 </li>
 <li>
 Recognition of importance of confidentiality regarding applicants and staff information required.
 </li>
 <li>
 Elderwood expects all current and new employees to be vaccinated against COVID-19. If hired, you will be required to provide proof of vaccination. Employees may request a medical exemption from vaccination.
 
 
 </li>
 </ul>
 
 EOE Statement
 
 
 
 WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.
</div>

Human Resources & Business Office Coordinator

Sunrise Senior Living

This position is Sunday - Thursday 9am-5pm. Off days are Fridays &amp; SaturdaysThe Business Office Coordinator (BOC) is responsible for assisting the community with business administration, human resources, and system related business processes such as, Payroll and Human Resources Administration, Recruitment Administration and Process, Information Monitoring/Process and Systems, Financial Systems Close and Management, Business Processes-Key Controls, Technical/Professional Knowledge, and Quality Assurance.RESPONSIBILITIES &amp; QUALIFICATIONSEssential DutiesAs a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows:Payroll &amp; Human Resources<ul><li>Create and maintain team member personnel information in appropriate systems; Human Resources Information System (HRIS), timekeeping system, Applicant Tracking System (ATS).</li><li>Ensure team members follow applicable federal, state, local laws/provincial labor laws, and Sunrise timekeeping policies in recording/punching hours worked.</li><li>Process payroll and follow established business processes and &ldquo;Do It Daily&rdquo; processing activities and submit accurate bi-weekly payroll by established schedule.</li><li>Coordinate, maintain, and update team member benefits administration and is a resource to direct team members for answers and resolutions.</li><li>Complete payroll reconciliation per Sunrise internal business controls.</li><li>Process and manage unemployment and worker&rsquo;s compensation claims and update claim activity as necessary.</li><li>Clearly communicate and convey information and ideas through a variety of messages that engages the audience.</li><li>Champion the team member on-boarding and welcome orientation process, maintain personnel files and binders according to applicable federal, state, local laws and regulations/provincial labor/labour laws, and Sunrise policy.</li><li>Partner with leadership team by championing the overall recruitment process; process candidates in the ATS system and perform background screenings, license verifications, and other required screenings/verifications per applicable federal and state laws/provincial labor/labour laws and Sunrise policy.</li><li>Maintain training compliance and records and performance appraisal records and perform ongoing data entry into the Sunrise University portal.</li></ul>Information Monitoring, Process, and Systems<ul><li>Set up ongoing procedures to collect and review information needed to assist in billing and accounting support services to meet business performance results, deadlines, and reporting.</li><li>Perform business processes in the following technology systems:</li><li>Billing system.</li><li>Time keeping management system.</li><li>Recruitment Applicant Tracking System.</li></ul>Financial System Close and Management<ul><li>Understand and utilize financial data and tools to accurately reflect the business performance.</li><li>Follow monthly accounting calendar and scheduled tasks to ensure all financial data expectations and deadlines are met.</li></ul>Business Processes &ndash; Key Controls<ul><li>Ensure business controls are followed with company policy and completed for each business area.</li><li>Assist in providing audit materials and information as requested.</li><li>Meet business process deadlines consistently.</li><li>Execute business processes to ensure completeness and consistency in compliance to standard operating procedures (SOP).</li><li>Maintain and organize audit materials and information for audit review.</li><li>Complete and verify accuracy of payroll and census reconciliation and email to Regional Business Manager by deadline.</li></ul>Quality Assurance &amp; Safety<ul><li>Focus on Resident Centered Care and quality.</li><li>Develop a thorough working knowledge of current and evolving federal, state/provincial laws and regulations/provincial labor/labour laws, and policies for business controls and compliance.</li><li>Review, read, notate, and initial Daily Log to document and learn about pertinent information.</li><li>Partner with community team to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety and promoting Risk Management programs and policies and adhering to safety rules and regulations.</li><li>Practice safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS), and Lockout Tagout.</li></ul>Financial Management<ul><li>Assist in the presentation and value of Sunrise&rsquo;s products and services for our residents, families, team members, and targeted referral sources.</li><li>Assist the Executive Director (ED) in completing the annual community budget.</li><li>Understand and manage the department budget to include labor/labour and other expenses and its impact on the community&rsquo;s bottom line.</li><li>Assist with review of monthly financial statements.</li><li>Process and submit monthly expenses and budget data timely per Sunrise policies and internal business controls.</li><li>Coordinate with the community team to achieve maximum staff economies and cross training when applicable.</li></ul>Training, Leadership and Team Member Development<ul><li>Partner in the delivery and participation in Sunrise University Training and self-study programs during the required timeframe.</li><li>Develop a working knowledge of state regulation/provincial labor/labour laws and ensures compliance through supervising and coaching team members.</li><li>Achieve the Team Member Engagement goals and actively lead in the Engagement Improvement Planning sessions.</li><li>Assist with team member staffing and scheduling according to operational and budgetary guidelines.</li><li>Ensure daily review of timekeeping practices and payroll reports.</li><li>Coordinate the community performance appraisal process and reporting.</li><li>Hold team accountable and correct actions when necessary and document for record keeping.</li><li>Attend regular meetings; Stand Up, Cross Over, Department Head, Town Hall, Quality Improvement, and others as directed by the ED.</li><li>Keep abreast of professional developments in the field by reading and attending conferences and training sessions.</li><li>Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met.</li><li>Perform other duties as assigned.</li></ul>Core Competencies<ul><li>Competent in organizational and time management skills</li><li>Ability to handle multiple priorities</li><li>Ability to delegate assignments to the appropriate individuals based on their skills, roles, and interests</li><li>Possess written and verbal skills for effective communication and the ability to facilitate small group presentations</li><li>Demonstrates good judgment and problem solving and decision-making skills</li></ul>Experience and QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required.<ul><li>Associate degree or bachelor&rsquo;s degree preferred or a minimum of two (2) years&rsquo; experience in business finance/accounting AND two (2) years&rsquo; experience in a human resource generalist role</li><li>Supervisory and management experience including hiring staff, coaching, and performance management of daily operations</li><li>Demonstrates excellence in computer skills, Microsoft Office (Windows, Outlook, Excel) and Sunrise applications with the ability to learn new applications</li><li>As applicable, all Sunrise team members who drive a Sunrise vehicle must review and sign the Driver job description and understand the key essential duties for safety and regulatory compliance.</li></ul>Job Type: Full-timePay: $25.00 - $35.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Business Office Coordinator/ HR Representative

VARINDER SINGH CONTRACTOR 

Job Title: Office &amp; Operations CoordinatorCompany: HG LoadFlix Technologies Pvt LtdLocation: Urmar Tanda, Punjab, India (On-Site)Job Description:HGLoadFlex is seeking a smart, proactive, and detail-oriented female Office &amp; Operations Coordinator to manage our Transport Management Software (TMS), handle office administration, prepare tender documents, and oversee basic accounting tasks. The ideal candidate should be organized, tech-savvy, and have excellent problem-solving skills.Key Responsibilities:<ul><li>Manage Transport Management Software (TMS): Enter and update data, track shipments, and ensure smooth software operations.</li><li>Handle phone calls: Communicate professionally with clients, vendors, and transport partners.</li><li>Prepare tender documents: Assist in documentation, submission, and follow-ups for new business opportunities.</li><li>Oversee office administration: Maintain records, process invoices, and handle paperwork.</li><li>Manage accounts: Basic bookkeeping, invoice tracking, and coordinating payments.</li><li>Problem-solving: Quickly address and resolve operational or client-related issues.</li><li>Support daily business operations: Assist in scheduling, coordinating logistics, and other office tasks.</li></ul>Requirements:<ul><li>candidate with prior experience in office administration, logistics, or transport-related work.</li><li>Strong communication skills (verbal and written).</li><li>Tech-savvy with proficiency in MS Office (Excel, Word) and business software.</li><li>Analytical and problem-solving skills with an ability to think independently.</li><li>Well-organized and detail-oriented, capable of multitasking.</li><li>Previous experience in transport/logistics or handling tenders is a plus.</li></ul>Why Join Us?<ul><li>Full-time, on-site position in Chandigarh with a growing logistics company.</li><li>Work in a professional and structured office environment.</li><li>Career growth opportunities in transport operations and business management.</li></ul>Job Types: Full-time, PermanentPay: From &#8377;12,000.00 per monthExperience:<ul><li>Computer skills: 2 years (Required)</li><li>Data entry: 1 year (Required)</li></ul>Work Location: In person

Office & Operations Coordinator

Position: Office CoordinatorLocation: Head OfficeJob Type: Full-Time (9 AM &ndash; 5 PM)Experience: Fresh to 2 YearsEducation: Minimum GraduationJob Summary:We&rsquo;re looking for an Office Coordinator to maintain coordination between the Head Office and site managers. The role involves collecting updates, preparing reports, and presenting consolidated information to the DirectorKey Responsibilities:Coordinate with site staff and managers for daily updates.Compile and maintain reports for management review.Prepare summaries and presentations for the Director.Assist in administrative and operational tasks as needed.Requirements:Good communication and interpersonal skills.Proficiency in MS Office.Presentable and well-organized personality.How to Apply:Interested candidates may send their updated CVs to with the subject line Application for Office Coordinator.Job Type: Full-timePay: Rs35,000.00 - Rs40,000.00 per monthWork Location: In person

Office Coordinator

Intermark product lines pvt ltd

We are seeking a proactive and detail-oriented Office &amp; Business Coordinator (FEMALE) to manage administrative operations while supporting business activities across departments.Key Responsibilities:<ul><li>Oversee and manage day-to-day office operations, supplies, and maintenance</li><li>Coordinate interdepartmental tasks and ensure timely follow-up on deliverables</li><li>Assist in planning, scheduling, and executing meetings and internal events</li><li>Prepare and maintain business documents, reports, and presentations</li><li>Serve as a point of contact for clients, vendors, and internal teams</li><li>Support finance and management with documentation and coordination</li><li>Track ongoing projects, monitor progress, and report updates to management</li><li>Maintain organized filing systems for both physical and digital records</li><li>Identify and suggest improvements in business processes and administrative workflows</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field</li><li>2-3 years of experience in an administrative or coordination role</li><li>Excellent organizational, multitasking, and time-management skills</li><li>Good written and verbal communication abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and business tools.</li></ul>Location: PECHS, Block 6, KarachiShift: 09:00am-05:30pmApply now at hr@intermarkproduct.com or via Indeed.Job Type: Full-timeJob Type: Full-timePay: Rs45,000.00 - Rs65,000.00 per monthWork Location: In person

Office & Business Coordinator (FEMALE)

Payfuture

<div>
 
 
 Full Title
 
 : Office &amp; Workplace Experience Coordinator
 
 
 
 Location
 
 : Dubai, UAE
 
 
 
 Employment Type:
 
 Full-time, On-site
 
 
 
 
 
 
 About the Role
 
 
 
 We&rsquo;re looking for a proactive, detail-oriented Office &amp; Workplace Experience Coordinator to own the day to day operations of our Dubai office. You&rsquo;ll play a key role in making our space functional, welcoming, and reflective of our culture. From facilities and vendor management to hospitality and onboarding, this is a hands-on role where no two days are the same.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee the daily operations of the Dubai office, ensuring a clean, organised, and inviting environment at all times
 </li>
 <li>
 Manage relationships with building management, facilities teams, and external vendors, resolving issues swiftly and cost-effectively
 </li>
 <li>
 Maintain supplies, utilities, deliveries, and maintenance, keeping everything running smoothly
 </li>
 <li>
 Track and manage operational budgets including vendor contracts, subscriptions and invoice processing
 </li>
 <li>
 Act as the first point of contact for all visitors, ensuring a seamless, friendly, and professional experience
 </li>
 <li>
 Own guest registration, meeting room setup, and provide excellent hospitality for internal and external events
 </li>
 <li>
 Ensure communal areas are visually on-brand and reflect our company culture
 </li>
 <li>
 Maintain up to date health and safety policies; act as fire warden and first aid coordinator as required under UAE regulations
 </li>
 <li>
 Organise and document regular safety checks, drills, and compliance audits
 </li>
 <li>
 Ensure accessibility, safety and comfort for all employees and guests
 </li>
 <li>
 Collaborate with the People team to bring company culture to life through thoughtful physical and social experiences
 </li>
 <li>
 Coordinate and support team celebrations, milestones, lunches, and office socials
 </li>
 <li>
 Organise and execute in-office and off-site events; including logistics, vendors, setup and post-event wrap-up
 </li>
 <li>
 Prepare new hire desks, IT, swag, and orientation packs in partnership with the People team
 </li>
 <li>
 Be a warm, supportive presence during onboarding to ensure new joiners feel welcomed and set up for success
 </li>
 <li>
 Provide general People Team support across other office locations as needed
 </li>
 <li>
 Coordinate office upgrades or redesigns; including space planning, communication, and supplier management
 </li>
 <li>
 Manage branded merchandise and swag, including inventory and fulfilment for new joiners or events
 </li>
 <li>
 Continuously seek ways to improve the office experience and enhance daily operations
 </li>
 </ul>
 
 
 
 
 
 Essential Skills &amp; Experience
 
 
 <ul>
 <li>
 Proven experience in a similar office or workplace coordination role, ideally in a fast-paced, scaling environment
 </li>
 <li>
 Excellent organisational skills and ability to manage multiple priorities simultaneously
 </li>
 <li>
 Strong ownership mentality and keen attention to detail
 </li>
 <li>
 Confident coordinating in-office events and team initiatives
 </li>
 <li>
 People first mindset with a practical, solutions-oriented approach
 </li>
 <li>
 Proficient with collaboration tools such as Slack, Notion, Microsoft Office, and guest management systems
 </li>
 </ul>
 
 
 
 
 
 Desired Attributes
 
 
 <ul>
 <li>
 Strong interpersonal skills - able to build rapport across all levels and resolve issues with empathy and professionalism
 </li>
 <li>
 Proactive and self-motivated -
 
 
 you take initiative and don&rsquo;t wait to be told what needs to be done
 </li>
 <li>
 Detail oriented and organised - you care about getting the small things right and have a system for everything
 </li>
 <li>
 Clear communicator -
 
 
 fluent in written and spoken English, able to convey messages confidently across the business
 </li>
 </ul>
 
 
</div>

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