business office coordinator

ALG Senior

<div>About The Landings of Rocky Mount Mills:

At The Landings of Rocky Mount Mills, we are dedicated to creating safe, comfortable, and vibrant communities where seniors can thrive. Our Business Office Team plays a crucial role in ensuring our communities operate efficiently, supporting both residents and staff with exceptional administrative and financial management.

We are currently seeking a skilled, reliable, and detail-oriented Business Office Coordinator to join our team at The Landings of Rocky Mount Mills. This role is vital in managing the financial and administrative operations of our senior living communities, providing a well-organized and supportive environment for residents, families, and staff.

Why Join The Landings of Rocky Mount Mills?

At The Landings of Rocky Mount Mills, we foster a culture of compassion, leadership, and growth&mdash;for our residents and our team. We offer:
<ul>
<li>Competitive salary</li>
<li>Comprehensive health, dental, and vision insurance</li>
<li>Paid time off and holidays</li>
<li>Ongoing professional development opportunities</li>
<li>Company-paid life insurance</li>
<li>Company-paid Employee Assistance Program</li>
</ul>
Position Summary:

The Business Office Coordinator is responsible for the general management of office operations, including financial processes, record-keeping, and administrative support. This role ensures accurate financial reporting, smooth office functionality, and compliance with company policies while providing exceptional service to residents, families, and staff.

Essential Duties and Responsibilities:
<ul>
<li>Financial Management:</li>
</ul><ul><li><ul><li><ul><li>Oversee accounts payable and receivable, billing, and payroll processes.</li>
<li>Maintain accurate financial records and assist with budget preparation.</li>
<li>Ensure compliance with financial policies, procedures, and reporting standards.</li>
</ul></li></ul></li></ul><ul><li>Office Operations:</li>
</ul><ul><li><ul><li><ul><li>Manage daily administrative functions, ensuring office efficiency and organization.</li>
<li>Support human resources activities, including onboarding, maintaining employee records, and assisting with benefits administration.</li>
<li>Coordinate with department heads to streamline workflows and improve administrative processes.</li>
</ul></li></ul></li></ul><ul><li>Customer Service:</li>
</ul><ul><li><ul><li><ul><li>Provide exceptional customer service to residents, families, and staff, addressing inquiries promptly and professionally.</li>
<li>Serve as a key point of contact for internal and external communications.</li>
</ul></li></ul></li></ul><ul><li>Compliance &amp; Record-Keeping:</li>
</ul><ul><li><ul><li>Maintain confidential records in compliance with company policies and regulatory requirements.</li>
<li>Ensure timely completion of required reports and audits.</li></ul></li></ul> 

Qualifications:
<ul>
<li>Education:</li>
</ul><ul><li><ul><li><ul><li>Associate's or Bachelor's degree in Business Administration, Accounting, or related field preferred.</li>
</ul></li></ul></li></ul><ul><li>Experience:</li>
</ul><ul><li><ul><li><ul><li>Minimum of 1-2 years of experience in office administration, bookkeeping, or financial management, preferably in a healthcare or senior living setting.</li>
</ul></li></ul></li></ul><ul><li>Skills:</li>
</ul><ul><li><ul><li>Strong organizational skills with attention to detail.</li>
<li>Proficiency in Microsoft Office Suite and accounting software.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Ability to multitask, manage time effectively, and adapt to a fast-paced environment.</li>
</ul></li>
</ul>Physical Requirements:
<ul>
<li>Ability to sit, stand, and work at a computer for extended periods.</li>
<li>Occasionally lift office supplies or equipment up to 20 lbs.</li>
</ul>
Certifications &amp; Requirements:
<ul>
<li>Must successfully pass a background check and drug screening.</li>
</ul>
If you are an organized, detail-oriented professional with a passion for supporting efficient operations, we&rsquo;d love to have you on our team.

Apply today to make a difference at The Landings of Rocky Mount Mills!</div>

Business Office Coordinator

Aviata Health Group

<div>Job Title: Business Office Coordinator 
Company: Aviata Health Group
Experience: 1-2 years 
Aviata Health Group is seeking a detail-oriented and organized Business Office Coordinator to support the financial and administrative operations of our center. This role is essential in ensuring accurate billing, resident fund management, and compliance with regulatory requirements while providing excellent support to residents, families, and vendors.
Key Responsibilities:<ul><li>
Manage and reconcile Resident Trust Funds</li><li>
Oversee resident/patient insurance premium payments for center-managed income</li><li>
Manage census entry, reporting, and reconciliation</li><li>
Participate in IDT Utilization Review processes and reporting for upcoming LTC conversions and potential payer issues</li><li>
Manage the collection and flow of Medical Pending documentation</li><li>
Assist with Medicaid Pending payer discussions and upcoming conversions</li><li>
Submit and obtain required Level of Care documentation for Medicaid Pending cases</li><li>
Apply for disability and Representative Payee status on behalf of residents/patients as needed</li><li>
Ensure timely completion and submission of annual Representative Payee reporting to Social Security</li><li>
Ensure all LTC Medicaid-eligible residents receive entitled Personal Needs Allowance (PNA) from the State and Social Security</li><li>
Assist with private collections and payment follow-up</li><li>
Manage the flow of payer and billing information between the center and billing office</li><li>
Manage, reconcile, and replenish facility petty cash</li><li>
Process vendor payment requests</li><li>
Complete AHCA Nursing Home Utilization Reporting, including monthly inpatient census days</li><li>
Apply for Medicare Part B and Part D on behalf of residents/patients as needed</li><li>
Assist residents, families, and vendors with payment-related concerns</li><li>
Manage disenrollment's and ensure proper documentation and follow-through</li></ul>
Qualifications:<ul><li>
Previous experience in healthcare business office, billing, or administrative support preferred</li><li>
Knowledge of Medicaid, Medicare, and insurance processes is a plus</li><li>
Strong organizational and reconciliation skills with attention to detail</li><li>
Excellent communication and interpersonal skills</li><li>
Ability to manage multiple priorities in a fast-paced environment</li><li>
Proficiency in Microsoft Office and healthcare systems preferred</li></ul>
Why Join Aviata Health Group?<ul><li>
Supportive team environment</li><li>
Opportunities for growth and development</li><li>
Competitive compensation and benefits</li></ul>
Apply today to become a vital part of our team and help support quality care through strong financial operations.
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
https://info.flclearinghouse.com/</div>

Sinceri Senior Living

This position will be 50% Sales Support / 50% Business Office
 
Work Schedule: Tuesday through Saturday
 
<ul>
<li>Perks and Benefits*</li>
<li>Earn up to 1% wage increase every quarter</li>
<li>401K Retirement Plan with Safe Harbor matching contribution</li>
<li>Length of Service Bonus Program of up to $5,000</li>
<li>Employee Referral Bonus of up to $1,000</li>
<li>Access to earned wages prior to payday</li>
<li>Generous PTO Plan</li>
<li>Career Development</li>
<li>An employee engaged scheduling system</li>
<li>Affordable Medical, Dental, Vision, Supplemental Benefits</li>
<li>Sinceri Senior Living Discount Marketplace</li>
<li>Walking Spree rewards for healthy habits</li>
</ul>
Oh, and did we mention an amazing Team Environment?
 
<ul>
<li>Some benefits may vary depending on position and employment status</li>
</ul>
Why You Should Work With Us: 
As a Sinceri Senior Living company, we are a fun loving, employee-centric community like no other! Maybe that’s why we have been certified by our employees as a Great Place to Work ® for our 7th Year in a row. Create your healthcare career with us and learn about all the career growth opportunities we offer.
 
Have we sparked your interest yet? Apply online and join our wonderful team. Questions about the application process? Come visit us and our staff will be happy to assist you!
 
Sinceri Senior living is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Minors must be at least 16 years of age to be employed by Sinceri Senior Living. Candidates submitted by unsolicited 3rd party recruiters will not be considered. Background checks for our communities in Florida will be completed through the Clearinghouse: https://info.flclearinghouse.com.
 
Purpose: 
Responsible for coordinating office functions, including A/R, A/P, and some HR functions and providing assistance to the Business Office Manager daily. Provides assistance to other department heads and staff as needed. Assists with answering phones and assisting residents, family members and potential clients with clerical duties as needed.
 
Minimum Eligibility Requirements: 
<ul>
<li>Working knowledge of computers including Excel, Word, and MS Office is required.</li>
<li>A desire and willingness to learn new systems.</li>
<li>Must possess effective verbal/written communication skills, solid mathematical skills, strong organizational skills, and be detail oriented.</li>
<li>Ability to represent the Community in a positive and professional manner.</li>
<li>Must be able to work effectively in an individual or team setting.</li>
<li>Must be able to perform duties and responsibilities (Essential Job Functions) with or without reasonable accommodation.</li>
<li>Adheres and Promotes to our company mission statement and core values.:::</li>
</ul>
Essential Functions: 
Accounts Receivable
 <ul>
<li>Post resident payments, and ensure timely and accurate input.</li>
<li>Collect resident payments in a timely manner private, Medicaid, and other balances owed to the company by residents. Develop and implement collection plans, as needed, to deal with collection issues that cannot be immediately resolved.</li>
<li>Resident Information</li>
<li>Collect new resident information as well as all resident changes. Account for Move-In, Move-Out and Transfers. Collect, compute, and enter arrears charges. Send out resident billings. Enter rate changes and verify accuracy of all charges on resident’s account.</li>
</ul>
Accounts Payable
 <ul>
<li>Receive invoices and ensure accuracy of invoice and goods purchased.</li>
<li>Code invoices and obtain proper authorization.</li>
<li>Maintain orderly A/P files according to the bookkeeping manual.</li>
<li>Handles Vendor relationships, including monitoring AP checks/dashboards for proper payment of invoices.</li>
<li>Petty Cash Maintenance</li>
<li>Obtain receipts and prepare weekly credit card reconciliations.</li>
</ul>
Other
 <ul>
<li>Answering the phones and referring to the appropriate department or person.</li>
<li>Communicate effectively between departments for special events, vendors, guest meals, visitors, outside providers, and inquiries.</li>
<li>Follow Marketing guidelines for phone inquiries.</li>
<li>All other duties as assigned::::::::</li>
</ul>
Working Conditions: 
Able to work full-time, with possible weekend work.
 
Physical/Sensory Requirements: 
Sedentary Work – Ability to exert 10 pounds of force occasionally, and/or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.:
 
#LI-CM1

Clear Guidance Partners

Overview We are seeking a detail-oriented person with great communication skills to handle the role of Assistant Dispatch and Office Coordinator. The ideal candidate will play a role in ensuring the smooth operation of our office and help process client service requests.Experience with law firms, managed service providers, dispatch, or administrative positions preferred but not required.General Summary:The Assistant Dispatch/Office Coordinator is responsible for attaining maximum utilization of the service team&rsquo;s time through daily dispatch of service requests with a special focus on answering phones. This can be a remote or hybrid position in our Austin office. If hybrid, you will be in the office 3 days a week with 2 days of remote work.Perform service request intake from clients via phone; assign, schedule, and dispatch service team resources for remote or onsite service according to urgency, and contractual service level agreement (SLA). A strong sense of customer service is a must; you are an essential part of service delivery. This job will evolve and change with the business, and some responsibilities will be subject to change.Position Responsibilities: &middot; Coordination of all IT support groups to ensure maximum utilization of team members&rsquo; time: Accomplished by following the defined triage and dispatch process.&middot; Pre-process service requests as they arrive through phone, email, manual entry, or direct client input: Evaluate urgency, team availability, communicate any &ldquo;Hair on Fire&rdquo; situations.&middot; Schedule internal and field technical resources on the Halo dispatch portal in a way that achieves maximum utilization and efficiency of the team.&middot; Fast turnaround of client requests to adhere to defined SLAs and increase customer satisfaction.&middot; Ability to work in a team and communicate effectively, especially when communicating with CGP team members about their schedule and workload.&middot; Identify and manage tickets that fall out of service level agreements in a way that ensures team, management, and client awareness.&middot; Understand processes in Halo by completing assigned training materials and blueprints on Halo University: Accomplish by completing dispatcher, help desk technician, and service manager degrees in Halo university.&middot; Employee involvement to develop role, create processes, and suggest improvements as needed.&middot; Additional administrative tasks as assigned, including but not limited to:o Lunch orderso Travel bookingo Client Equipment orderso Event Planning&middot; Other tasks as assigned.For hybrid position:&middot; Assist with in office tasks as needed including but not limited to coordinating couriers, unboxing/setting up laptops and computers, and office organization.Job offer is contingent upon passing a background check.This position offers great opportunity for growth. If you are interested in starting a career in the tech industry, apply now!Job Type: Full-timePay: $20.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Austin, TX 78759

Assistant Dispatch/Office Coordinator

Cenith Innovations

<div>
 
 
 Company Description
 
 
 
 Cenith Innovations develops mission-specific planning tools and autonomous systems that address complex last-mile challenges. The company is dedicated to understanding the unique demands of each mission, providing tailored solutions to ensure effective and functional autonomy in the field. Cenith values innovation and hands-on problem-solving to deliver impactful results. Its dynamic environment fosters creativity and collaboration to tackle complex challenges head-on.
 
 
 
 
 
 
 Role Description
 
 
 
 The Office &amp; Operations Coordinator provides in-person hands-on support for the day-to-day needs of our Bend office/warehouse, as well as remote administrative support for our internal operations team. Responsibilities include assisting the Bend office and internal operations team with compliance tracking, purchasing, inventory coordination, and general office organization.
 
 
 The ideal candidate is detail-oriented, dependable, self-motivated, and comfortable working independently while also collaborating closely with multiple teams. Candidates with experience in a production environment and a production management role are preferred.
 
 
 This position is well-suited for someone eager to learn business operations and grow professionally.
 
 
 
 
 
 
 Primary Responsibilities
 
 
 
 
 Office Administration
 
 
 <ul>
 <li>
 
 Assist leadership with general administrative tasks
 
 </li>
 <li>
 
 Support the day-to-day operations of a small office environment
 
 </li>
 <li>
 
 Answer phones and route calls as needed
 
 </li>
 <li>
 
 Sort and distribute packages; coordinate incoming shipments
 
 </li>
 <li>
 
 Maintain office supply inventory and restock as needed
 
 </li>
 <li>
 
 Coordinate basic office maintenance and service appointments
 
 </li>
 <li>
 
 Keep shared spaces organized, professional, and compliant with safety regulations
 
 </li>
 </ul>
 
 Purchasing and Vendor Coordination
 
 <ul>
 <li>
 
 Assist with ordering office supplies, equipment, and operational materials
 
 </li>
 <li>
 
 Obtain vendor quotes when requested
 
 </li>
 <li>
 
 Track purchase orders and maintain expense records
 
 </li>
 <li>
 
 Receive and process invoices for internal review
 
 </li>
 </ul>
 
 Inventory and Receiving
 
 <ul>
 <li>
 
 Receive and log incoming shipments
 
 </li>
 <li>
 
 Verify received items against purchase orders
 
 </li>
 <li>
 
 Assist with organizing and tracking inventory
 
 </li>
 <li>
 
 Support periodic inventory counts and reconciliation
 
 </li>
 </ul>
 
 Compliance and Administrative Support
 
 <ul>
 <li>
 
 Track and monitor completion of required annual employee trainings
 
 </li>
 <li>
 
 Maintain organized records of compliance documentation and certifications
 
 </li>
 <li>
 
 Assist with maintaining state registrations, business licenses, and annual report tracking
 
 </li>
 <li>
 
 Support compliance with state labor law requirements, including required notifications and postings within Gusto
 
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 High school diploma required; associate&rsquo;s or bachelor&rsquo;s degree preferred
 </li>
 <li>
 1&ndash;3 years of administrative, office, or operations experience preferred (internships acceptable)
 </li>
 <li>
 Strong attention to detail and organizational skills
 </li>
 <li>
 Comfortable working with spreadsheets and basic reporting
 </li>
 <li>
 Proficiency in Microsoft Office or Google Workspace
 </li>
 <li>
 Ability to manage multiple tasks and meet deadlines
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Self-motivated and able to take initiative
 </li>
 <li>
 Works well in a team environment and takes direction effectively
 </li>
 </ul>
 
 
 
 
 
 Key Attributes for Success
 
 
 <ul>
 <li>
 
 Dependable and punctual
 
 </li>
 <li>
 
 Proactive problem solver
 
 </li>
 <li>
 
 Organized and process-oriented
 
 </li>
 <li>
 
 Willingness to learn new systems and procedures
 
 </li>
 <li>
 
 Maintains confidentiality with sensitive information
 
 </li>
 </ul>
 
 
 
</div>

Office & Operations Coordinator

Magna Legal Services

About Us:Magna Legal Services provides end-to-end legal support services to law firms, corporations, and governmental agencies throughout the nation. As an end-to-end service provider, we can provide strategic advantages to our clients by offering legal support services at every stage of their legal proceedings.Job Description:Job Title: Accounting CoordinatorPosition Summary:Magna Legal Services is seeking a dedicated Accounting Coordinator to join our team in Riverside, CA. In this role, you will be responsible for supporting our AR Clerk and AP Clerk in their daily tasks and responsibilities. Our ideal candidate is detail oriented, a self-starter, punctual and reliable, and can work in a fast-paced environment. This is an on-site position located at our office in Riverside, CA.Key Responsibilities:<ul><li>Generating and reviewing 100-200 invoices per day.</li><li>Sort, alphabetize, and file check stubs &amp; invoices.</li><li>Prepare and send statements to clients.</li><li>Prepare and work within excel and LEDES files, for invoice submission to clients.</li><li>Track invoice submissions to online client portals and address any issues.</li><li>Support Billing Manager with any other tasks as needed</li></ul>Qualifications:<ul><li>High School Diploma required, Associate&rsquo;s Degree preferred.</li><li>3+ years of accounting experience.</li><li>Proficiency in Microsoft excel.</li><li>Ability to type 50-60 WPM.</li><li>The ability to multi-task and meet deadlines.</li></ul>Compensation: USD $20.00 - $21.00 per hour.An employee&rsquo;s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of the total compensation package for employees.Magna Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Job Type: Full-timePay: $20.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Riverside, CA 92509 (Required)</li></ul>Work Location: In person

Accounting Coordinator

Luminey

Location: Raiwind, Lahore Job Type: (Full-Time)We are looking for a motivated and well-organized Office Coordinator to manage daily administrative and coordination tasks. The ideal candidate will support smooth office operations, assist different departments, and ensure proper record management.Key Responsibilities<ul><li>Manage day-to-day administrative and office coordination activities</li><li>Organize and maintain office files, records, and documentation</li><li>Coordinate communication between different departments</li><li>Schedule meetings and manage office calendars</li><li>Perform data entry and maintain accurate records</li><li>Provide administrative support to HR and accounts teams</li><li>Ensure smooth office operations and provide updates to management when required</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or relevant qualification preferred</li><li>Basic knowledge of MS Office (Word, Excel)</li><li>Good communication and coordination skills</li><li>Organized, responsible, and detail-oriented</li><li>Ability to work in a professional office environment and handle multiple tasks efficiently</li></ul>Job Type: Full-timeWork Location: In person

Office Coordinator

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