business office director

Cloisters of the Valley Senior Living

Cloisters of the Valley Memory Care is looking to hire a full time Business Office Director. This position is hourly and requires an individual with strong Human Resource skills.Job Duties:Responsible for the general administration of human resources and accounting systems in accordance with federal, state, and local regulations. Manage all human resources duties including recruit, hire, orientation and training, managing employee files, benefits, and payroll. Will handle all accounts receivable and payable duties and clerical support.Reports to: Executive Director.PERFORMANCE EXPECTATIONS&middot; AR &ndash; measured by zero bad debt&middot; AP &ndash; measured by zero late charges&middot; Employee Satisfaction &ndash; measured by employee retention, timely performance appraisals, employee appreciationESSENTIAL DUTIESSuccessful performance requires satisfactory completion of all essential duties and responsibilities. The essential duties described below are representative of the skills and ability necessary while performing the basic functions of the position. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of the position.&middot; Perform all Human Resource responsibilities for the community, including payroll, managing personnel files, orientation and training, and handling employee issues and inquiries as directed.&middot; Recruit, hire, evaluate, schedule, provide timely performance appraisals, and supervise business office employees in accordance with company policy and procedures.&middot; Responsible for posting available job positions in the community and placing print or on-line job opportunity advertisements.&middot; Screen new applicants, coordinate background checks and health screening, assist with interview process, and ensure all required documentation is obtained.&middot; Responsible for all aspects of employee orientation and training.&middot; Manage employee benefit program and provide timely communication of eligibility requirements and changes to employees.&middot; Oversee all aspects of payroll including submission of hours, ensuring accuracy by communicating with department directors, tracking labor hours and overtime and submitting reports to Executive Director.&middot; Responsible for all accounting functions including accounts receivable and collections, accounts payable, and management reports. Including preparing resident statements, post deposits, and ensure timely payment of all invoices.&middot; Maintain resident&rsquo;s business files and ensure files are complete.&middot; Process and manage workers&rsquo; compensation claims, obtain Certificates of Insurance for all community vendors, maintain valid driver&rsquo;s licenses and certificates of insurance for all employees that drive on company business.&middot; Assure confidentiality in all matters, including but not limited to employee and resident information.&middot; Participate in daily management meetings to communicate key issues within the community.&middot; Maintain compliance with all Federal (Title 22) and state regulations and company policies and procedures applicable to job duties.&middot; Assist sales and marketing by providing community tours, promoting programs and activities, participation in marketing events.&middot; Assist with coverage of job duties within the department to ensure completion of essential duties during employee absences.&middot; Maintain a safe and secure environment for all staff, residents and guests, following established safety standards.&middot; Encourage teamwork among all departments and assist with conflict resolution.&middot; Present positive and professional image.&middot; Per State of California regulations, as a &ldquo;mandated reporter&rdquo; you must report all known or suspected incidents of resident abuse of dependent adults or elders.&middot; Performs other duties as assigned and consistent with the success of the position.MINIMUM QUALIFICATIONSMinimum Age Requirement: Must be at least 18 years of age.Education: Bachelor&rsquo;s Degree from 4 year college or university preferred.AR Billing ExperienceAP Billing ExperienceFirst Aid Training as required.Proficient in Excel.Experience:Prefer at least three (3) years experience providing residential care to the elderly. Additional experience in specialized dementia care preferred.Professionalism/Personal Ethics:Has respect and compassion towards older adults. Demonstrates concern for the physical and emotional needs of residents and their families. Inspires trust and builds a culture of teamwork. Upholds values of company and shows personal integrity.Mathematical/Reasoning Skills:Able to perform calculations for budget and financial responsibilities, understand and define problems, collect data and resolve issues in stressful situations.Communication SkillsClearly and informatively communicate complex ideas to a diverse audience (employees, residents, family members, and agencies in writing and verbally. Analyze and interpret complex information and respond appropriately.Computer SkillsProficient in operating office equipment and computers including email, word processing, excel applications.Working Conditions:Well-lighted and with appropriate ventilation and temperature levels.Other Requirement: Employee must pass a criminal record clearance, health screening and drug testing prior to beginning work in the community.Physical Demands: Must be able to regularly listen and speak to individuals, sit and stand for long periods, move about the community, bend, reach, and grasp. May occasionally need to lift up to 20 lbs., and assist with pushing, helping or lifting residents. Good vision is required.Job Type: Full-timePay: $26.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Healthcare Setting: 2 years (Preferred)</li><li>Medical billing: 2 years (Preferred)</li><li>Human resources: 3 years (Required)</li></ul>Ability to Commute:<ul><li>San Diego, CA 92108 (Required)</li></ul>Work Location: In person

Business Office Director

Rabbi Pesach Raymon Yeshiva

<div>Business Administrator 

Reports To: Director of Finance &amp; Operations 
Classification: Full-Time

Position Overview

The Business Administrator plays a key role in supporting the financial operations of the school, with a primary focus on tuition management, payment processing, and administrative support. Reporting to the Director of Finance &amp; Operations, this individual is responsible for managing tuition agreements, monitoring payment plans, processing deposits, tracking donations and grants, and assisting with payroll and general business office functions when needed.

This role requires a high level of discretion, strong organizational skills, and the ability to collaborate across departments to ensure efficient and accurate financial operations.

Key Responsibilities

Tuition &amp; FACTS Management
<ul>
<li>Set up annual tuition and fee agreements for all families in FACTS</li>
<li>Process financial aid awards in FACTS and apply them to tuition agreements</li>
<li>Monitor and manage FACTS payment plans throughout the year</li>
<li>Follow up on failed or missed FACTS payments</li>
<li>Bill and track incidental expenses (e.g., sports, after-school programs)</li>
</ul>
Cash Management &amp; Deposits
<ul>
<li>Deposit physical checks (remote deposit when possible)</li>
<li>Deposit cash and other checks at bank</li>
<li>Record and track donations in donation tracking system</li>
</ul>
Financial Support &amp; Administration
<ul>
<li>Track and manage applicable grants to identify cost savings</li>
<li>Provide ongoing support to the Director of Finance &amp; Operations</li>
<li>Assist with payroll processing in the absence of Business Office Staff member responsible for HR</li>
<li>Manage transportation expenses (one school bus)</li>
</ul>
Qualifications &amp; Skills
<ul>
<li>Bachelor&rsquo;s degree in Accounting, Business, Finance, or related field required</li>
<li>3-4 years of accounting or bookkeeping experience ideally in a nonprofit or independent school setting preferred</li>
<li>Strong sense of discretion and professionalism</li>
<li>Excellent written and verbal communication skills</li>
<li>Experience with FACTS Tuition Management strongly preferred</li>
<li>Payroll processing experience is a plus</li>
<li>Ability to collaborate effectively with cross-functional teams (e.g., Admissions)</li></ul> 


Salary &amp; Benefits
<ul><li> Salary range: $40,000&ndash;$55,000 based on qualifications and experience.</li></ul>
<ul><li> RPRY offers a competitive benefits package that includes PTO, QTR, and other employee benefits</li></ul></div>

Business Office Administrator at RPRY

Trio Healthcare

<div>Job Title: Business Office Manager/HR Director 
Job Location: Jamestown Place Health and Rehab 
Job Type: Full-time 
Salary: Negotiable
Job Summary
The Business Office Manager is responsible for managing the day-to-day operations of the business office, including resident billing, accounts receivable, collections, payroll processing, and financial reporting. This role ensures accurate financial records and provides exceptional customer service to residents, families, and staff. The Human Resource Director leads, directs, plans and coordinates policies and activities of the human resources department in accordance with applicable federal, state, and local standards and regulations, and as directed by the Administrator.
Key Responsibilities<ul><li>
Plan, develop, organize, implement, evaluate and direct the overall financial operation of the facility as well as its programs and activities, in accordance with generally accepted accounting principles and current state and federal laws/regulations.</li><li>
Report the facility&rsquo;s financial performance at least monthly, and more frequently as needed, to the Administrator and the Board of Managers, Directors, and/or governing body as directed.</li><li>
Identifies, in conjunction with the Administrator and selected department heads, the facility&rsquo;s key performance financial indicators. Establishes an ongoing system to monitor these key indicators. These key performance indicators promote the fiscal health of the facility.</li><li>
Evaluates key performance indicator outcomes with department heads to determine the need for action from leadership and/or management such as re-education or revisions related to the facility&rsquo;s financial outcomes.</li><li>
Develops and implements processes and systems in the Business Office to manage billing, collections (A/R), accounts payable (A/P), patient trust, liability notices, general ledger functions, business/payroll taxes, purchase orders, cash flow and all necessary business transactions using generally accepted accounting principles.</li><li>
Ensures the Business Office procedures comply with regulatory requirements related to bed-hold notice requirements.</li><li>
Develop and implement payroll accounting processes, including special accounting functions required by any employee benefit or retirement plans, insurance accounting required by the federal Family and Medical Leave Act, etc.</li><li>
Produces monthly facility income statement.</li><li>
Prepares financial records and cost reports for submission to authorized government agencies as required by current regulations.</li><li>
Utilizes and is proficient in various excel, word, adobe, and other electronic reporting formats.</li><li>
Maintains schedules for capital expenses and fixed asset depreciation.</li><li>
Assists in planning, developing, organizing, implementing, evaluating and directing the HR department.</li><li>
Maintains written job descriptions and performance evaluations for each staff position in accordance with applicable laws.</li><li>
Reviews all requests for new or replacement personnel, fills requests as approved, and arranges interviews, appointments, etc.</li><li>
Checks applications and references for prospective employees and arranges for interviews as required or directed.</li><li>
Maintains job applications for personnel eligible to work in the facility.</li><li>
Maintains confidentiality of all pertinent employee information in accordance with the Privacy Act, as well as the facility&rsquo;s established policies governing the release of information.</li><li>
Verifies the employee&rsquo;s right to work in this country in accordance with current laws, regulations and guidelines, obtains the appropriate documentation and is filed in the employee&rsquo;s personnel record.</li><li>
Other duties as assigned.</li></ul>
Qualifications<ul><li>
Bachelor&rsquo;s degree in accounting, Business Administration or related field preferred.</li><li>
A bachelor&rsquo;s degree in human resources, Business Administration or related field, from an accredited college or university is preferred.</li><li>
Must have, as a minimum, three (3) years of experience with demonstrated success in human resource management.</li><li>
Knowledgeable of the laws, regulations, and guidelines concerning personnel administration in post-acute care settings.</li><li>
Must have at least three (3) years of experience in a billing or supervisory capacity in the business office of a hospital, nursing home, or other related health care facility.</li><li>
Knowledgeable of skilled nursing home regulations, procedures, laws, regulations and guidelines pertaining to long-term care.</li></ul>
Benefits<ul><li>
Competitive Wages and Benefits Package</li><li>
401(K) Plan</li><li>
Paid Time Off</li><li>
Positive and compassionate environment</li><li>
Supportive Leadership team</li><li>
Additional incentives</li></ul></div>

Business Office Manager/HR Director (BOM/HR)

<div>Job Title: Business Office Manager/HR Director 
Job Location: Xenia Health and Rehab 
Job Type: Full-time 
Salary: Negotiable
Job Summary
The Business Office Manager is responsible for managing the day-to-day operations of the business office, including resident billing, accounts receivable, collections, payroll processing, and financial reporting. This role ensures accurate financial records and provides exceptional customer service to residents, families, and staff. The Human Resource Director leads, directs, plans and coordinates policies and activities of the human resources department in accordance with applicable federal, state, and local standards and regulations, and as directed by the Administrator.
Key Responsibilities<ul><li>
Plan, develop, organize, implement, evaluate and direct the overall financial operation of the facility as well as its programs and activities, in accordance with generally accepted accounting principles and current state and federal laws/regulations.</li><li>
Report the facility&rsquo;s financial performance at least monthly, and more frequently as needed, to the Administrator and the Board of Managers, Directors, and/or governing body as directed.</li><li>
Identifies, in conjunction with the Administrator and selected department heads, the facility&rsquo;s key performance financial indicators. Establishes an ongoing system to monitor these key indicators. These key performance indicators promote the fiscal health of the facility.</li><li>
Evaluates key performance indicator outcomes with department heads to determine the need for action from leadership and/or management such as re-education or revisions related to the facility&rsquo;s financial outcomes.</li><li>
Develops and implements processes and systems in the Business Office to manage billing, collections (A/R), accounts payable (A/P), patient trust, liability notices, general ledger functions, business/payroll taxes, purchase orders, cash flow and all necessary business transactions using generally accepted accounting principles.</li><li>
Ensures the Business Office procedures comply with regulatory requirements related to bed-hold notice requirements.</li><li>
Develop and implement payroll accounting processes, including special accounting functions required by any employee benefit or retirement plans, insurance accounting required by the federal Family and Medical Leave Act, etc.</li><li>
Produces monthly facility income statement.</li><li>
Prepares financial records and cost reports for submission to authorized government agencies as required by current regulations.</li><li>
Utilizes and is proficient in various excel, word, adobe, and other electronic reporting formats.</li><li>
Maintains schedules for capital expenses and fixed asset depreciation.</li><li>
Assists in planning, developing, organizing, implementing, evaluating and directing the HR department.</li><li>
Maintains written job descriptions and performance evaluations for each staff position in accordance with applicable laws.</li><li>
Reviews all requests for new or replacement personnel, fills requests as approved, and arranges interviews, appointments, etc.</li><li>
Checks applications and references for prospective employees and arranges for interviews as required or directed.</li><li>
Maintains job applications for personnel eligible to work in the facility.</li><li>
Maintains confidentiality of all pertinent employee information in accordance with the Privacy Act, as well as the facility&rsquo;s established policies governing the release of information.</li><li>
Verifies the employee&rsquo;s right to work in this country in accordance with current laws, regulations and guidelines, obtains the appropriate documentation and is filed in the employee&rsquo;s personnel record.</li><li>
Other duties as assigned.</li></ul>
Qualifications<ul><li>
Bachelor&rsquo;s degree in accounting, Business Administration or related field preferred.</li><li>
A bachelor&rsquo;s degree in human resources, Business Administration or related field, from an accredited college or university is preferred.</li><li>
Must have, as a minimum, three (3) years of experience with demonstrated success in human resource management.</li><li>
Knowledgeable of the laws, regulations, and guidelines concerning personnel administration in post-acute care settings.</li><li>
Must have at least three (3) years of experience in a billing or supervisory capacity in the business office of a hospital, nursing home, or other related health care facility.</li><li>
Knowledgeable of skilled nursing home regulations, procedures, laws, regulations and guidelines pertaining to long-term care.</li></ul>
Benefits<ul><li>
Competitive Wages and Benefits Package</li><li>
401(K) Plan</li><li>
Paid Time Off</li><li>
Positive and compassionate environment</li><li>
Supportive Leadership team</li><li>
Additional incentives</li></ul></div>

ZS Knitwear

Job Title: Office Assistant to DirectorsWe are looking for a highly skilled and professional Office Assistant to DirectorsKey Responsibilities: Manage and organize the CEO&rsquo;s calendar, meetings, and appointments. Prepare high‑quality presentations, reports, and documentation as required. Ensure smooth daily operations across all departments during the CEO&rsquo;s absence. Coordinate with cross‑functional teams (design, production, sourcing, Q/C, sales, marketing) to monitor progress, resolve issues, and ensure timely deliverables. Maintain confidentiality and handle sensitive information with the utmost professionalism. Oversee travel arrangements, including flights, hotels, visas, and local transportation.Qualifications: Minimum 16 years of education with an MBA or MPA degree. Strong verbal and written communication skills. Proficiency in MS Office Suite (PowerPoint, Excel, Outlook, etc.) Highly detailed‑oriented, organized, and proactive. Prior experience in the textile or knitwear industry is strongly preferred.Contact Info Email: fizahr@zsknitwear.comJob Type: Full-timeWork Location: In person

Office Assistant to Directors

Oceano Apex LLC

Job Title: Office Administrator SpecialistLocation: Ontario Towers in Business Bay, Dubai, U.A.E.Reports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Office Administrator Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Office Administrator Specialist

New York University

Position Summary: 
NYU's Stern School of Business has an exciting opportunity available for an Associate Director, Dean’s Office Affairs in the Office of the Dean. The Associate Director will provide high-level executive support to the Dean and the Dean’s Office, orchestrating complex logistics, and crafting communications to internal and external stakeholders. They will manage operations, including the calendar, travel itineraries, daily briefing book, event briefings and remarks, and responding to constituent inquiries. They will work with the Dean’s Office leadership to understand priorities and proactively align office activities accordingly to ensure adherence to deadlines and the highest quality standards. The Associate Director will manage communications, crafting and sending correspondence. They will serve as a liaison for a wide range of internal and external stakeholder groups and cultivate relationships with faculty, administrators, and students. The Associate Director will also manage special projects in partnership with the Chief of Staff and Director, as well as support events sponsored by the Dean’s Office, such as receptions, conferences, programs, and meetings with faculty, administrators, and corporate partners.
 
Qualifications: 
The selected candidate will have a bachelor's degree and 5 years of relevant experience with office operations, drafting and editing external communications, events, project management, or an equivalent combination of education and experience. Proven ability to communicate sensitive information and interact with high-profile stakeholders with professionalism and experience handling confidential information with discretion is essential. Excellent problem-solving skills, project management, interpersonal, and communication skills are also required. Knowledge of standard office software.
 
Additional Information: 
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $80,000 to $100,000. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.
 
New York University Stern School of Business, located in the heart of Greenwich Village and deeply connected with the City for which it is named, is one of the nation’s premier management education schools and research centers. NYU Stern offers a broad portfolio of transformational programs at the graduate, undergraduate and executive levels, all of them enriched by the dynamism and deep resources of one of the world’s business capitals. NYU Stern is a welcoming community that inspires its members to embrace and lead change in a rapidly transforming world.
 
For more information about working at NYU please visit our website at: http://www.nyu.edu/about/careers-at-nyu.html.
 
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
 
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Associate Director, Dean's Office Affairs

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Business Office Director

Business Office Administrator at RPRY

Business Office Manager/HR Director (BOM/HR)

Business Office Manager/HR Director (BOM/HR)

Office Assistant to Directors

Office Administrator Specialist

Associate Director, Dean's Office Affairs