business office specialist

FlyAkeed

<div>About FlyAkeed:
FlyAkeed is an online platform that helps people book flights and hotels easily. We started in 2017 and are based in Riyadh, Saudi Arabia. Our travel solution simplifies the process of planning and handling work-related travel.
Highlights:
Current funding stage: Series A
FlyAkeed is supported by: PIF subsidiary Sanabil Investments, Elm, Artal Capital, Alrajhi Partners.
We are looking for a Workplace Specialist to join our team and take ownership of all aspects of the physical workplace. This role is critical to ensuring a safe, functional, and enjoyable working environment that supports productivity, collaboration, and employee well-being.
You will be responsible for managing our office space, facilities, supplies, maintenance, internet and IT infrastructure, food services, security, safety measures, and overall workplace experience.<h3 class="jobSectionHeader">
Responsibilities</h3><ul>
<li>Oversee day-to-day operations of the office and all workplace facilities.
</li><li>Manage office infrastructure, including internet, devices, workstations, utilities, and environmental systems (HVAC, lighting, etc.).
</li><li>Coordinate maintenance, repairs, and renovation projects as needed.
</li><li>Handle office supplies procurement, inventory, and vendor relationships.
</li><li>Manage food and beverage services for the workplace (e.g., snacks, coffee, catering).
</li><li>Supervise workplace security and ensure safety protocols are in place and compliant with local regulations.
</li><li>Support onboarding of new employees with workspace setup and necessary tools.
</li><li>Plan and implement space layout and seating arrangements that foster collaboration and efficiency.
</li><li>Act as a point of contact for internal teams to gather feedback and improve the overall workplace experience.
</li><li>Track and manage workplace budgets and expenditures.
</li><li>Stay updated with workplace and facilities trends to continuously enhance our environment.</li>
</ul>
Requirements<ul>
<li>
Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.
</li><li>2+ years of experience in workplace, office, or facilities management.
</li><li>Strong organizational and multitasking skills with attention to detail.
</li><li>Excellent communication and interpersonal skills to work with cross-functional teams and vendors.
</li><li>Good understanding of workplace design principles, health &amp; safety standards, and employee engagement strategies.
</li><li>Proficiency in Microsoft Office Suite and workplace/facilities management tools.
</li><li>Ability to adapt in a fast-paced, evolving environment.
</li><li>Passionate about creating a positive, functional, and engaging workplace culture.</li></ul></div>

Workplace Specialist

PLUS UAE

We are looking for a proactive and highly organized Office Manager to oversee the daily operations of our Business Setup division in Abu Dhabi. The ideal candidate must have strong leadership skills, experience managing cross-functional teams, and the ability to ensure smooth coordination between departments to achieve company targets.Key Responsibilities<ul><li>Manage and supervise all departments including HR, Marketing, Sales, Operations, Accounts, and Business Development.</li><li>Ensure smooth day-to-day functioning of office operations and team coordination.</li><li>Drive the achievement of monthly and quarterly targets across all departments.</li><li>Support the management team with performance reviews, reporting, and task follow-ups.</li><li>Oversee client interactions, documentation, and internal workflow compliance.</li><li>Conduct regular meetings to review performance and align departmental goals.</li><li>Assist in planning and executing marketing and business development activities.</li><li>Maintain an efficient work environment with clear communication and accountability.</li></ul>Requirements<ul><li>Minimum 10+ years of experience in office or operations management, preferably within a business setup, PRO services, or corporate service firm.</li><li>Strong organizational, communication, and leadership skills.</li><li>Proven ability to manage multi-department operations effectively.</li><li>Goal-oriented and capable of handling multiple priorities.</li><li>Bachelor&rsquo;s Degree in Business Administration or related field.</li><li>UAE experience preferred.</li></ul>UAE Driving LicenceJob Type: Full-time

Office Manager – Business Setup Services

Boston Consulting Group (BCG)

<div>
 Who We Are
 
 
 Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.
 
 
 To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures&mdash;and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.
 
 
 What You'll Do
 
 
 This role is responsible for coordinating the efficient running of a professional services office and leading the business services resources within that office. This role is a part of the Operations team and will mainly focus on managing office, business center and all related requirements end to end at Gurgaon &amp; Mumbai office, where we have / are having large build outs with multiple spaces built out including for different type of teams and for different large-scale collaborations
 
 
 Under the general direction of the Office Ops Manager, the incumbent will be responsible for the office Operations and facilities management. Will work in executing affiliations, client meetings, front office management, marketing &amp; L&amp;D events. The work may include working with events team to liaise with hotels &amp; external agencies for execution of events. Key responsibilities include ensuring optimum utilization of space.
 
 
 <ul>
 <li>
 Handling end-to-end facilities, interiors and infrastructure of the office and liaising with all contractors for the same. Orchestrating across different departments for maintenance of all equipment in the organization and enhancing the overall efficiency.
 </li>
 <li>
 Supervise &amp; suggest enhancements for Office Maintenance &amp; Cafeteria Management
 </li>
 <li>
 Provide support in preparation of and take accountability for all administration budgets.
 </li>
 <li>
 Provide support in developing and implementing a comprehensive administration manual with all policies, processes, and procedures
 </li>
 <li>
 Liaising with government and regulatory bodies like Electricity Boards, Local Government Agencies for obtaining necessary sanctions / approvals and ensuring smooth working condition in premises.
 </li>
 <li>
 Develop strong relationships with key stakeholders to ensure the business needs are managed effectively. Manage and proactively monitor services to ensure delivery is at optimal levels Office Management: Budgeting, capacity planning and cost control of all office services.
 </li>
 <li>
 Responsible for office layout and space allocation, build-outs, and repairs/ maintenance.
 </li>
 <li>
 Negotiate and build relationships with key suppliers to ensure the best price, quality, and service &ndash; hotels, catering, corporate stationery, car hire, travel agencies, airlines etc.
 </li>
 <li>
 Implement the office security and employee safety plan, including disaster management/emergency services. Ensure regular training is organized, and timely updates are made to the emergency plan.
 </li>
 <li>
 Liaison with property owner on all day-to-day requirements.
 </li>
 <li>
 Work in conjunction with office admin team.
 
 
 </li>
 </ul>
 What You'll Bring
 
 
 <ul>
 <li>
 Any graduation degree with 10+ years' experience in a similar role within a high-performing professional services environment.
 </li>
 <li>
 role model with strong values &amp; experience of change management
 </li>
 <li>
 excellent organisational skills with strong mentoring and coaching skills
 </li>
 <li>
 flexible approach and ability to manage conflicting priorities
 </li>
 <li>
 Positive outlook and professional approach
 </li>
 <li>
 Excellent oral and written English language communication skills
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
 
 
 </li>
 </ul>
 
 Key Competencies
 
 
 
 <ul>
 <li>
 Can develop and manage relationships with key stakeholders at all levels of the organisation. Builds strong networks and collaborative relationships
 </li>
 <li>
 Open and approachable, builds trust quickly and skilled at dealing with people issues both professionally and confidentially
 </li>
 <li>
 Demonstrates good judgement and the ability to resolve conflicts successfully. Calm and effective under pressure, demonstrates high levels of resilience
 </li>
 <li>
 Works autonomously and proactively but escalates when needed. Drive and enthusiasm to motivate and encourage a wide diverse team
 </li>
 <li>
 Knowledge of F&amp;B / events is an added advantage
 </li>
 <li>
 Hands-on and flexible approach. Recognize and maintain confidentiality
 </li>
 <li>
 Ability to manage and resolve issues and address any team related concerns
 
 
 </li>
 </ul>
 Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
 
 
 BCG is an E - Verify Employer. Click here for more information on E-Verify.
</div>

Lead Specialist - Office Operations

Christus Health

Description POSITION SUMMARY: Responsible for performing billing, collections and reimbursement services of claims and duties of the hospital business office. In doing so, ensures that all claims billed and collected meet all government-mandated procedures for Integrity and Compliance. Requirements EDUCATION: HS Diploma or equivalency requiredCERTIFICATION/LICENSES: None requiredSKILLS: <ul><li>Must have good verbal and written communication skills in order to present and explain information to internal and external customers</li><li>Ability to write letters using proper English, grammar, spelling, vocabulary, and punctuation</li><li>Must have practical experience with Adobe, Word, Excel and Microsoft Outlook applications. Also, any other computer applications related to the work (document imaging systems, Organizational Share Point, Revenue Cycle systems) </li><li>Must have ability to make independent decisions that are generally guided by established procedures.</li><li>Must have a desire to learn ethical and compliant business practices. </li><li>Must be able to handle sensitive, stressful and confidential situations and account information. </li><li>Must have excellent keyboarding and 10-key skill-set.</li><li>Must have knowledge to perform functions requiring the use of the Internet.</li><li>Willingness and ability to learn new task.</li><li>Understanding of alternative Business Office financial resources</li><li>Ability to provide information and/or recommendations related to sources of recovery</li><li>Knowledge of general hospital A/R accounts</li></ul><ul><li>GENERAL/ORGANIZATIONAL COMPETENCIES: </li></ul><ul><li>Quality/Compliance: Achieves a standard of excellence with work processes and outcomes, honoring Organizational policies and all regulatory requirements.</li><li>Customer focus: Strives for high customer satisfaction, going out of our way to be helpful and pleasant, making it as easy as possible on the patient, family member or customer rather than our department or organization.</li><li>Safety Mindset: Promptly reports or corrects any unsafe condition. Records/reports the need for service maintenance or repair of equipment and removes any faulty equipment from service.</li><li>Communication: Balances listening and talking, speaking and writing clearly and accurately, influencing others, keeping others informed.</li><li>Collegiality: Is helpful, respectful, approachable and team oriented, building strong working relationships and a positive work environment.</li><li>Initiative: Takes ownership of the work, doing what is needed without being asked, following through</li><li>Efficiency: Plans, manages time well, is on time, is cost conscious, and thinks of better ways to do things.</li><li>Coach-ability: Is receptive to feedback, demonstrates a willingness to learn, and embraces continuous improvement.</li><li>Demonstrates an ability to work in a collaborative manner. </li><li>Diversity: Acknowledges and respects cultural diversity in all interactions. </li></ul>EXPERIENCE: Two years of experience preferred in any of the following: Medicare, Medicaid and/or Commercial Insurance billing, collections, payment and reimbursement verification and/or refunds. College education in business and/or accounting may substitute for experience on a year for year basis up to two years.NATURE OF SUPERVISION: Responsible to: Manager, Business OfficeENVIRONMENT: -Bloodborne pathogen: AWorks in a clean, well-lighted smoke free environment.PHYSICAL REQUIREMENTS: Long periods of sitting, walking. Must be flexible in work schedule. Subject to stressful situations. Extended use of video display terminal and keyboard utilizing sound ergonomic principles. May be required to push, pull or lift up to 20 pounds.

HB Revenue Cycle Business Specialist II/ Patient Account Services / Full-Time

CFinanciO

We are seeking a Company Secretary semi-qualified professional who has completed articleship and has hands-on experience in handling registrations, compliances, and documentation with various government authorities like MCA. The role involves managing multiple types of business registrations, ensuring timely filings, and coordinating with clients and departments to streamline the registration &amp; compliance process.Key Responsibilities: Business Registrations &amp; Compliances<ul><li>Handle end-to-end registration and incorporation of various entities such as: Private Limited Companies, LLPs, and Partnership Firms</li><li>GST, PAN, TAN, Import-Export Code, MSME/Udyam..etc</li><li>FSSAI, Shops &amp; Establishment, Professional Tax, EPF, and ESIC registrations</li><li>Manage amendments, closures, and renewals of existing registrations.</li><li>Prepare and file share issue and transfer, change of directors, share holders documents, board resolutions, and related ROC forms.</li></ul>Regulatory &amp; Statutory Compliances:<ul><li>Assist in maintaining statutory registers and records for companies and LLPs.</li><li>Support in filing annual returns (MGT-7, AOC-4) and event-based compliances.</li><li>Liaise with MCA, GST, PF, ESIC, FSSAI, and other departments for clarifications and submissions.</li></ul>Documentation &amp; Coordination<ul><li>Prepare client onboarding checklists and documentation formats.</li><li>Coordinate with Chartered Accountants, legal consultants, and clients for data collection.</li><li>Maintain an internal tracker for all registration and compliance activities.</li></ul>Process &amp; Workflow Management<ul><li>Develop standardized templates and workflows for registration processes.</li><li>Ensure timely completion of tasks with proper status reporting.</li><li>Maintain high standards of accuracy and compliance.</li></ul>Qualifications &amp; Skills:<ul><li>CS Inter / CS Professional (pursuing or semi-qualified).</li><li>Completed 15-month CS Articleship or equivalent experience.</li><li>1&ndash;3 years of practical experience in company incorporations, MCA filings, and regulatory registrations.</li><li>Good understanding of Companies Act, LLP Act, and allied laws.</li><li>Working knowledge of MCA portal, GST portal, PF/ESIC portal, and MSME/Udyam portal.</li><li>Proficient in MS Office / Google Workspace; familiarity with Zoho, Airtable, or CRM tools is an added advantage.</li><li>Strong documentation, communication, and coordination skills.</li></ul>Compensation:<ul><li>Based on experience and skillset</li><li>Performance-based incentives for each successful registration / project milestone.</li></ul>Career Growth Path:<ul><li>Opportunity to evolve into Compliance Manager / Corporate Law Associate.</li><li>Exposure to diverse business sectors and client portfolios.</li><li>Learning support for completing CS Final and building expertise in corporate structuring, secretarial audit, and startup compliance advisory.</li></ul>Job Type: Full-timePay: From &#8377;20,000.00 per monthWork Location: In person

Business Registrations & Compliance Expert - Semi-Qualified CS (Article Finished)

Creative Office Environments

<div>Summary: The Marketing Specialist assists in the development and implementation of the company&rsquo;s marketing strategy and ensures all marketing efforts serve to achieve immediate and long-term business goals, identifying and executing improvements for processes, content, and lead generation

Responsibilities:
<ul>
<li>Manage Social Channels: The Marketing Specialist will create, manage, and optimize social media content for LinkedIn, Instagram, and Facebook. This consists of reposting of partner-provided content (approximately 8-12 posts per month) and creation of original content (approximately 4 per month).</li>
<li>Manage Website: Creative maintains a WordPress-based website. The Digital Marketing Specialist will maintain job postings and generate a minimum of one blog post per month. The Marketing Specialist will also periodically review website performance and make recommendations to improve visitor engagement.</li>
<li>Project Documentation: The Marketing Specialist will photograph/video and write a one-page summary for completed projects identified by Sales Leadership. This is typically one per month.</li>
<li>Marketing Materials Support: The Marketing Specialist will maintain a library of marketing materials, including proposal templates, letterhead, business cards, and other supporting materials. They will also periodically review these documents, updating them as required.</li>
<li>Event Marketing: The Marketing Specialist will create promotional materials and manage invitations for key events throughout the year, using the Eventbrite platform.</li>
<li>Proposal Support: The Marketing Specialist will assist staff members with the creation of proposals and RFP responses, ensuring that outgoing documents are reviewed for compliance with brand standards.</li>
<li>Digital Marketing Reporting: Every quarter, the Marketing Specialist will prepare a Digital Marketing Report, detailing engagement, audience growth, and revenue attribution. This report will also include recommendations for improvements and descriptions of upcoming campaigns.</li>
</ul>
 Education and/or Experience
<ul>
<li>Bachelor&rsquo;s degree in business administration, marketing, communications, or a related field; 2-5 years of experience in a marketing role</li>
</ul>
Computer Skills: Demonstrates proficiency in Microsoft Applications, Adobe Applications, and WordPress. Strong knowledge of various marketing and analytics tools and content management systems.

Other Key Traits, Skills, and Abilities:
<ul>
<li>Enthusiastic, Can-do attitude a must.</li>
<li>Able to think creatively and independently.</li>
<li>Strong written and verbal communication skills</li>
<li>Excellent analytical skills and a knack for data analysis</li>
<li>Ability to travel as necessary</li>
</ul>
Physical Demands: While performing the duties of this job, the employee is regularly required to sit or stand; walk and talk or hear. The employee must frequently lift and/or move up to 25 pounds.

 Primary Environment: Ambient room temperatures, lighting, and traditional office equipment found in a typical office. Occasional exposure to building areas where use of personal protective equipment such as hard hats, hearing protection and safety glasses may be required.

Creative is an EEO/AA/VEVRAA Employer</div>

Marketing Specialist

Lorien

Customs Compliance Senior Specialist - 12-month contract - Watford Office - 2 Days Per Week Lorien is recruiting for a Customs Compliance Senior Specialist to join the global team of our client supporting the flow of merchandise into the US market! We're looking for a detail-oriented and proactive Customs Compliance Senior Specialist to provide administrative and operational support for our Customs Compliance function. You'll work closely with international stakeholders and 3rd party service providers to ensure timely and compliant import processes across Europe, Africa, Asia, and Oceania. Some of your responsibilities would include: <ul> <li>Oversee and support global import operations and regulatory compliance.</li><li>Monitor performance metrics and drive continuous improvement.</li><li>Ensure accurate product classification and timely US import entry filings.</li><li>Train and educate internal teams, vendors, and agents on compliance procedures.</li><li>Analyze trade data and manage exception handling to mitigate risks and delays.</li><li>Support strategic initiatives and monthly billing processes.</li></ul> What will make you successfull in this role: <ul> <li>Previous experience in trade/import regulations and compliance. </li><li>Strong organizational and communication skills.</li><li>Proficiency in Microsoft Office (Excel, Power BI, PowerPoint).</li><li>A collaborative mindset and eagerness to learn.</li></ul> Be part of a fast-paced, global supply chain operation where your attention to detail and problem-solving skills will make a real impact. Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Customs Compliance Senior Specialist

Search 10000+ Business office specialist jobs near you this November. New roles added regularly across leading industries. Apply today.