business operations assistant

ZG Subpoena Solutions

<div>About ZG Subpoena Solutions (ZGSS) 
ZG Subpoena Solutions (ZGSS) is a leading provider of expert-driven, technology-enabled legal process solutions for digital-first and highly regulated companies. Founded by one of the nation&rsquo;s premier privacy and compliance law firms, ZGSS has become a trusted partner to some of the world&rsquo;s most sophisticated platforms for managing subpoenas, civil investigative demands, national security orders, and emergency disclosure requests.

ZGSS operates at the intersection of law, compliance, operations, and technology, helping clients reduce risk, scale responsibly, and operate with defensibility in high-stakes environments. While managed services are the foundation of our business today, ZGSS is intentionally expanding its technology and SaaS capabilities to deliver more automated, repeatable, and scalable solutions over time.

The Business Operations Assistant (located in Chicago) is responsible for the office administration of both our Chicago and Modesto offices, while upholding ZGSS core values, adhering to all company policies, including accurately recording time worked on a daily basis using dedicated systems, and maintaining all assigned assets.

Core Responsibilties
<ul>
<li>Oversee daily administrative tasks for both office locations, including welcoming visitors and maintaining office supply inventory.</li>
<li>Maintain organized electronic filing systems to ensure efficient document retrieval and data management.</li>
<li>Ensure accurate data entry and assist in the timely creation of reports by compiling monthly operational metrics.</li>
<li>Prepare and edit various forms of communication, such as memos, emails, reports, and instructional materials, to support daily business operations.</li>
<li>Coordinate and schedule staff meetings and organizational gatherings.</li>
<li>Review team time entries for accuracy, track out-of-office requests on the shared calendar, and notify client liaisons of team availability.</li>
<li>Facilitate the administrative side of onboarding for new hires, ensuring they have the necessary materials and system access.</li>
<li>Offer administrative support to leadership on various initiatives, helping to keep projects on schedule and tasks organized.</li>
<li>Serve as a point of contact for internal team needs, helping to facilitate collaboration and the sharing of internal resources.</li>
<li>Track receipts and categorize by specific project budgets.</li>
<li>Organize and coordinate company outings and events, including assisting with the logistics of the annual retreat.</li>
<li>Coordinate and execute holiday and corporate gifting programs for the company and its clients.</li>
</ul>
Capabilities and Experience
<ul>
<li>Minimum of one (1) year of experience in office administration or equivalent experience.</li>
<li>High School graduate or equivalent, Bachelor&rsquo;s Degree preferred.</li>
<li>Exceptional organizational, analytical, research, and problem-solving abilities.</li>
<li>Quick to adapt to new technologies and processes, with a proactive approach to self-learning and experimentation.</li>
<li>Skilled in efficiently organizing tasks, workflows, physical spaces, and resources.</li>
<li>Capable of making independent decisions daily, identifying the most effective methods for task management.</li>
<li>Meticulous attention to detail, ensuring accuracy and precision in all tasks.</li>
<li>Proficient in a variety of software, including Adobe Acrobat, Google Workspace, Excel, Word, and web applications.</li>
</ul>
What We Provide You
<ul>
<li>A hybrid work arrangement (4 days onsite in Chicago office/1 day remote)</li>
<li>Work-life balance, generous PTO (earn up to 15 days annually), and 11 paid holidays</li>
<li>Competitive compensation</li>
<li>A full range of generous benefits including medical, flexible spending accounts, dental, vision, short-term and long-term disability, employee assistance program (EAP), commuter benefits, and more</li>
<li>401(k) retirement plan and profit sharing</li>
<li>Onsite fitness center (Chicago)</li>
<li>Weekly DoorDash meal allowance</li>
<li>Employee discount program</li>
<li>Quarterly volunteer opportunities</li>
<li>A proud commitment to employee well-being</li></ul> 
 
Compensation: Annual base salary range of $47,500.00 - $52,000.00 depending on education, experience, and geographic location.</div>

Business Operations Assistant

Stocking Factory

We are a growing, online personalized memorial stone business looking for a versatile &quot;right-hand&quot; team member. This isn't just a production job; we need someone who can manage the full lifecycle of an order. You will be responsible for taking a customer&rsquo;s vision from a digital file to a finished, shipped product.The ideal candidate is a problem-solver who is highly proficient with computers and enjoys a mix of creative digital work and hands-on physical tasks.Please Google Stocking Factory and check out our shop to familiarize yourself with our products.Responsibilities:<ul><li>Customer Experience: Handle basic customer service inquiries and proactively follow up on order details to keep production moving.</li><li>Design &amp; Prep: Use CorelDRAW and Photoshop to prepare layouts and edit photos for engraving (we will train you on our specific workflow, but computer proficiency is a must).</li><li>Production Support: Assist with the operation of laser engraving equipment to create high-quality memorial stones.</li><li>Logistics: Carefully pack and ship finished products to ensure they arrive safely to our customers.</li><li>Problem Solving: Think on your feet to troubleshoot minor issues and keep daily operations running smoothly.</li></ul>Qualifications:<ul><li>Tech-Savvy: High level of comfort with computers and design software. Experience in CorelDRAW or Photoshop is a major plus, but we are willing to train the right person who has a strong technical foundation.</li><li>Detail-Oriented: In the memorial stone business, accuracy is everything. You must have a keen eye for spelling and design layout.</li><li>Adaptable: Comfortable switching between office tasks (emails/design) and warehouse tasks (packing/shipping).</li><li>Reliable: Someone who takes pride in their work and can work independently.</li></ul>Work Details:<ul><li>Job Type: Part-time (with a clear path to Full-time as order volume increases).</li><li>Schedule: 4-hour to 8-hour shifts available.</li><li>Location: In-person at our Big Pine Key, FL location (Required).</li></ul>Pay: $18.50 - $19.50 per hourWork Location: In person

Business Operations & Design Assistant

ARMAKSA

<div>
 
 
 Company Description
 
 
 
 
 
 Established in 1995 and headquartered in Istanbul, Turkey, ARMAKSA is a leading provider of specialized vehicles and equipment for fire and rescue, winter maintenance, railroad operations, and public services. With over two decades of experience, the company collaborates with global manufacturers to deliver innovative and customized solutions for diverse client needs. Committed to excellence, ARMAKSA offers cutting-edge products and comprehensive after-sales support, backed by a 24/7 service system that ensures reliability and customer satisfaction. Continuously adapting to industry trends and technological advancements, ARMAKSA has built long-term relationships with clients, solidifying its reputation as a trusted industry leader.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 This is a full-time hybrid role for a Business Assistant based in Istanbul, with opportunities to work remotely part of the time. The Business Assistant will manage day-to-day administrative responsibilities, ensure effective communication within and outside the organization, support business operations, assist in customer service tasks, and provide analytical insights to help optimize processes and achieve business goals. The role requires multitasking and organizational skills to support the team efficiently.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 Proficiency in Administrative Assistance and Customer Service to manage operations and build strong client relationships
 </li>
 <li>
 Strong Communication and interpersonal skills to collaborate effectively with team members and external stakeholders
 </li>
 <li>
 Solid Analytical Skills for problem-solving, data interpretation, and process optimization
 </li>
 <li>
 Understanding of Business practices and organizational operations to support strategic goals
 </li>
 <li>
 High attention to detail and strong organizational skills
 </li>
 <li>
 Proficiency in Turkish and English
 </li>
 <li>
 Proficiency in office applications and tools (e.g., Microsoft Office Suite)
 </li>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field is desirable
 </li>
 <li>
 Previous experience in a similar role is an advantage
 </li>
 </ul>
</div>

Business Assistant

Hollingsworth Pack Corporation

Hollingsworth Pack is a small business with nearly 30-years of experience performing professional consultant services in the construction industry for government and private clients worldwide. Team members that flourish in our culture possess excellent written and verbal communication skills, can work in a multi-cultural team environment, and show initiative for customer-service. We offer a flexible work schedule and are committed to providing a work-life balance tailored to each employee&rsquo;s individual needs.Hollingsworth Pack clients include private individuals, United States corporations, foreign corporations, the US Federal Government, the French Government, the US Military, Foreign government entities, local governments, and religious organizations, in addition to working as a consultant for other A/E firms. We believe that this diversity of clients and our geographical locations build our knowledge base and quality of service, improving our ability to work proactively in the design and construction phases.Job Description: Part-Time Administrative AssistantLocation: Cabot, VT (Hybrid: In-Person &amp; Remote)Position Type: Part-Time Hourly Rate: $20-$25/hour Hours: In person Monday &amp; Tuesday 9:30-1:30. Remote work other other days. 10 Hours a week guaranteed with possibility of growth.Overview:We are seeking a detail-oriented and organized Part-Time Administrative Assistant to work with our Business Operations team in Vermont. As the job will involve a high degree of responsibility and independence, we are looking for candidates with strong organizational skills, high working morale, and ready analytical abilities. A high level of patience will be expected, not to mention, a certain comfort level with delivering accurate work in a timely manner. The ideal candidate should be comfortable working with numbers and proficient in various computer systems, including Microsoft Word, Excel, and PowerPoint.Key Responsibilities:<ul><li>Provide support to the business operations team in areas such as:</li><li>Payroll processing</li><li>Financial reporting</li><li>Document filing and organization</li><li>General Administrative support tasks</li></ul>Qualifications:<ul><li>Strong attention to detail and ability to manage multiple tasks efficiently.</li><li>Comfortable with numbers and basic financial concepts.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Familiarity with document scanning and printing equipment.</li><li>Excellent communication and organizational skills.</li></ul>If you are a motivated individual looking to contribute to a dynamic team in a part-time capacity, we encourage you to apply!Job Type: Part-timePay: $20.00 - $25.00 per hourWork Location: Hybrid remote in Cabot, VT 05647

Administrative Assistant

Beth Israel Lahey Health

Boston, MA &bull; Beth Israel Deaconess Medical Center &bull; Full-time &bull; Day
 <div>When you join the growing BILH team, you're not just taking a job, you&rsquo;re making a difference in people&rsquo;s lives.

Performs general business support responsibilities related to the student&rsquo;s program of study under department supervision

Job Description:

Essential Responsibilities: 

Organizes and performs a variety of responsibilities that provide practical experience in the field of the Student's academic program and support the business functions of the department.

Required Qualifications: 

<ul>
<li>High School diploma or GED required.</li>
<li>0-1 years of related work experience required.</li>
<li>Currently enrolled in an academic program in a college, university, or other advanced educational institution</li>
<li>Experience with computer systems required, including web-based applications and some Microsoft Office applications, which may include Outlook, Word, Excel, PowerPoint or Access.</li>
</ul>
Competencies:
<ul>
<li>Written Communications:Ability to communicate clearly and effectively in written English with internal and external customers.</li>
<li>Oral Communications:Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.</li>
<li>Knowledge:Ability to demonstrate basic knowledge of fundamental concepts, practices and procedures with the ability to use them in routine situations. Specialized knowledge not required.</li>
<li>Team Work:Ability to interact respectfully with other employees, professional staff and/or external contacts to offer ideas, identify issues, obtain information or deliver services.</li>
<li>Customer Service:Ability to demonstrate a positive attitude and respond to requests in a timely and respectful manner.</li></ul> 


Physical Nature of the Job: 
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally 


Pay Range:
$15.00 &ndash; $23.00

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

<h2 class="jobSectionHeader">As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.</h2>

<h2 class="jobSectionHeader">More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.</h2>

<h2 class="jobSectionHeader">Equal Opportunity Employer/Veterans/Disabled</h2></div>
 <div><h3 class="jobSectionHeader">Job details</h3>
<ul><li><div>Employment: Full-time</div></li>
<li><div>Hours/Week: 40</div></li>
<li><div>Shift: Day</div></li>
<li><div>Category: Business Operations</div></li>
<li><div>Pay Range: $15.00 - $23.00</div></li>
<li><div>FLSA: Non-Exempt</div></li>
<li><div>Req ID: JR92371</div></li></ul></div>

Accounting/Finance Student

BeBouncy Global Services LLC

Job Title: Executive AssistantAbout the OpportunityBeBouncy Global Services LLC is seeking a highly organized and proactive Executive Assistant to support senior leadership and ensure smooth day-to-day business operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has strong communication and organizational skills.If you are detail-oriented, professional, and ready to grow in a dynamic international business environment, we encourage you to apply.Key Responsibilities<ul><li>Provide high-level administrative support to executives and management</li><li>Manage calendars, meetings, appointments, and travel arrangements</li><li>Prepare reports, presentations, and internal documents</li><li>Handle emails, correspondence, and confidential information professionally</li><li>Coordinate with internal departments and external partners</li><li>Organize meetings, take minutes, and follow up on action items</li><li>Maintain filing systems and office documentation</li><li>Assist in day-to-day office operations and administrative tasks</li><li>Support recruitment, HR coordination, or finance tasks when required</li></ul>Requirements<ul><li>Proven experience as an Executive Assistant, Administrative Assistant, or Office Coordinator</li><li>Strong communication skills in English (Arabic is a plus)</li><li>Excellent organizational and multitasking abilities</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work independently and handle confidential information</li><li>Professional attitude and strong attention to detail</li><li>High school diploma required; diploma or degree preferred</li></ul>Why Join Us<ul><li>Work in a professional and international business environment</li><li>Opportunity to grow into senior administrative or operations roles</li><li>Exposure to multiple departments and business functions</li><li>Supportive team culture focused on development and efficiency</li><li>Stable long-term career opportunity in Oman</li></ul>How to ApplyInterested candidates are encouraged to apply with an updated CV. Shortlisted applicants will be contacted for interview scheduling.Job Type: Full-timePay: RO700.000 - RO1,200.000 per monthWork Location: In person

Executive Assistant

Dr Hassan Al-Abdulla Dental Center

<ul><li>Monitor ongoing business operations and follow up on tasks</li><li>Prepare business summaries, updates and performance reports</li><li>Manage personal appointments</li><li>Handle personal errands and tasks</li></ul>Requirements:<ul><li>Proven experience as a Personal Assistant, Executive Assistant or similar role</li><li>Background in handling both business and personal tasks is highly preferred</li><li>Valid driver's license</li></ul>Job Type: Full-timeWork Location: In person

Personal Assistant

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