business support administrator

MT & ASSOCIATES, LLC

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul></div><div><div><b>Business Development / Contracts Administrator</b><br>
</div><div><b>Position Overview</b></div>
<div><b>This role is for an experienced Contracts Administrator who wants to put their federal contracting and business development expertise to work in a fast-moving, high-impact environment.</b> You thrive on deadlines, precision, and ownership, and you&rsquo;re ready to support government contracting, proposals, and compliance work where your skills truly matter.<br>
</div><div>This is not an entry-level position. The ideal candidate brings strong writing and compliance skills, can manage contract deliverables independently, and takes full ownership of outcomes with minimal oversight.</div>
<div>
<br>
MT &amp; Associates (MT&amp;A) is a woman-owned sign language and accessibility solutions firm building an A+ team of dynamic and detail-oriented professionals. We serve the Deaf community and our Partners by ensuring every message is heard and understood and delivered with ease and excellence.<br>
</div><div><b>Why We Love Working at MT&amp;A</b></div>
<ul><li>We take ownership, follow through, and support each other as a small, high-performing team</li>
<li>We care about the details because our work impacts real people</li>
<li>We value initiative, problem-solving, and staying calm when things change</li>
<li>Ideas matter and lead to real improvements</li>
<li>We offer competitive pay, health insurance, and paid time off</li>
</ul><div><b>Position Summary</b></div>
<div>This role is well suited for a strategic, detail-oriented professional who can identify and evaluate contract opportunities, manage bids in alignment with established processes, and continuously refine procedures for greater efficiency and effectiveness. The position supports business development across all areas of MT&amp;A&rsquo;s growth, including government and private industries, and may involve meeting one-on-one with clients, creating marketing materials and advertisements, and contributing to initiatives that directly influence organizational growth.<br>
</div><div><b>Key Responsibilities</b><br>
</div><div>Contracts &amp; Proposal Support</div>
<ul><li>Assist with government contracting activities including acquisitions, proposal support, and contract documentation</li>
<li>Support the development of capability statements, compliance matrices, and proposal packages</li>
<li>Draft and organize past performance narratives, resumes, and required submission materials</li>
<li>Track deliverables, modifications, and contract requirements to ensure timely compliance</li>
</ul><div>Document &amp; Process Management</div>
<ul><li>Maintain strong document control processes across contracts and proposals</li>
<li>Manage deadlines, version tracking, and internal review workflows</li>
<li>Ensure accuracy and attention to detail across all written deliverables</li>
<li>Standard operating procedures (SOP)</li>
</ul><div>Administrative &amp; Client Support</div>
<ul><li>Provide invoicing and contract administration support as needed</li>
<li>Coordinate communication with internal stakeholders and external partners</li>
<li>Support outreach and relationship-building efforts within the contracting space</li>
<li>Other duties as assigned</li>
</ul><div>Marketing</div>
<ul><li>Website data is current and relevant</li>
<li>Marketing messages are in line with business growth areas</li>
<li>Marketing plans organized and delivered on time</li>
</ul>
<div></div><div><b>Required Experience (Mandatory)</b></div>
<div>We are seeking someone who can contribute immediately without starting from zero. Applicants must have prior experience in one or more of the following areas:</div>
<ul><li>Government contracting or federal acquisitions</li>
<li>Proposal support or contract administration</li>
<li>Past performance write-ups, compliance documentation, or capability statements</li>
<li>Deliverable tracking, invoicing support, or modification management</li>
</ul>
<div></div><div><b>Key Traits &amp; Expectations</b><br>
</div><div>The ideal candidate is:</div>
<ul><li>Ownership-driven, process-minded, and accountable from start to finish</li>
<li>Clear, professional, and trusted for accuracy and consistency</li>
<li>Detail-obsessed with strong writing skills and respect for compliance</li>
<li>Deadline-driven, calm under pressure, and effective across competing priorities</li>
<li>Proactive, solutions-focused, and comfortable building relationships in a fast-paced environment</li></ul><br>
<div><br>
</div><div><b>Systems &amp; Tools Familiarity</b><br>
</div><div>Experience with the following is strongly preferred:</div>
<ul><li>GovWin</li>
<li>FPDS</li>
<li>USASpending.gov</li>
<li>SAM.gov</li>
<li>CRM platforms</li>
<li>Microsoft Office Suite</li>
<li>Familiarity with FAR (Federal Acquisition Regulation) requirements</li>
</ul>
<div></div><div><b>Work Environment</b></div>
<ul><li>Fully remote role</li>
<li>Must be comfortable working on camera</li>
<li>Occasional travel may be required depending on contract needs</li>
</ul><div>Remote/Hybrid (onsite isn&rsquo;t typical, but might occur)<br>
Salary: $50,000 - $55,000 per year<br>
</div><div>If you read this and said HECK YES - don&rsquo;t wait! Apply now and let&rsquo;s make communication more human, together.<br>
<br>
NOTE: If you're selected for the first round of interviews, you will be contacted to submit a video answering preliminary questions. Email communications will be sent via Career Plug.</div><div><br>
<br>
</div></div><div></div><p>Flexible work from home options available.</p></div>

Business Development / Contracts Administrator

Waymo

<div><p>MOUNTAIN VIEW, CALIFORNIA, UNITED STATES</p>
<p>FULL-TIME</p>
<p>ADMINISTRATIVE SUPPORT</p>
<p>4648</p></div>
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</div><div><div><p>Waymo is an autonomous driving technology company with the mission to be the world's most trusted driver. Since its start as the Google Self-Driving Car Project in 2009, Waymo has focused on building the Waymo Driver&mdash;The World's Most Experienced Driver&trade;&mdash;to improve access to mobility while saving thousands of lives now lost to traffic crashes. The Waymo Driver powers Waymo&rsquo;s fully autonomous ride-hail service and can also be applied to a range of vehicle platforms and product use cases. The Waymo Driver has provided over ten million rider-only trips, enabled by its experience autonomously driving over 100 million miles on public roads and tens of billions in simulation across 15+ U.S. states.</p></div><p>
Wherever Waymo works, Business Support teams are on the job. We're the partners who plan events, work with external partners, and orchestrate the daily activities of our teams and leaders, the real estate specialists who find and build amazing workspaces and research facilities; the systems experts who develop and run our intuitive IT and business tools. Together, we do everything it takes to keep Waymo rolling.</p>
<p>
In this hybrid role, you will report into Executive Team Leadership.</p>
<p><b>
You will:</b></p>
<ul>
<li>Independently execute essential administrative functions, including travel, expenses, confidential calendar management, and facilities coordination with limited guidance</li>
<li>Proactively solve problems, exercising sound judgment and discretion even with limited information</li>
<li>Collaborate effectively and build trust with executives, cross-functional partners (e.g., HR, Finance, Chief of Staff), and teams across the organization to achieve complex objectives</li>
<li>Utilize strong communication and interpersonal skills to build rapport, influence collaboration, and engage effectively with diverse internal and external stakeholders</li>
<li>Lead and deliver medium-to-large scale projects or events from initiation through completion</li>
<li>Influence collaboration between Waymonauts and build rapport, positively impacting team velocity</li>
</ul>
<p><b>You have:</b></p>
<ul>
<li>Bachelor's degree or equivalent practical experience</li>
<li>5+ years of experience providing direct executive support, project management, or event planning to senior leaders (VP+) within a fast-paced technology or startup environment</li>
<li>Experience managing complex scheduling and logistics with external partners, demonstrating responsiveness, flexibility, and sound judgment with confidentiality.</li>
<li>Exceptional organizational, time management, and prioritization skills with the ability to manage multiple complex tasks in a dynamic settin</li>
<li>Excellent communication and interpersonal skills: Proven ability to build strong relationships, collaborate effectively across diverse teams/functions, and maintain strict confidentiality.</li>
<li>Strong business acumen, analytical problem-solving skills, and the ability to adapt effectively to different leadership styles and partnership dynamics.</li>
</ul>
<p><b>We prefer:</b></p>
<ul>
<li>Tech Proficiency: Demonstrated ability to leverage technology for increased efficiency and quickly adopt new tools.</li>
<li>Project Leadership &amp; Operational Problem Solving: Proven ability to lead projects, manage processes, and independently resolve operational issues through strategic thinking and data analysis.</li>
</ul>
<p><b>Travel Requirement: </b>Occasional travel, while rare, might be needed to support a combination of partnership and internal onsite support at other locations (domestic and international).</p><div><div>
<div><p>
The expected hourly range for this position is listed below. Actual starting pay will be based on job-related factors, including exact work location, experience, relevant training and education, and skill level. Waymo employees are also eligible to participate in Waymo&rsquo;s discretionary annual bonus program, equity incentive plan, and generous Company benefits program, subject to eligibility requirements.</p></div>
<div>
Hourly Range</div>
<div>$51.45&mdash;$64.91 USD</div></div></div></div></div></div></div>

Administrative Business Partner

Baker Tilly US

<div>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world&rsquo;s leading financial centers &ndash; New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.
 <br/>
 <br/>
 Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram.
 <br/>
 <br/>
 Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.
 <br/>
 <br/>
 <em>
  Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.
  <br/>
  <br/>
 </em>
 <em>
  Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.
  <br/>
  <br/>
 </em>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 The Administrative Business Partner provides high-quality administrative support to enable efficient client delivery, internal operations, and leadership execution. Depending on alignment, this role may support:
 <br/>
 <br/>
 <ul>
  <li>
   Principals and leadership teams within a defined geography, or
  </li>
  <li>
   A centralized, FIFO queue-based support model serving Senior Managers through Directors across the firm.
   <br/>
   <br/>
  </li>
 </ul>
 Geography-aligned ABPs typically operate in an in-person or hybrid capacity to facilitate onsite coordination, meetings, and local relationship support. Queue-based ABPs typically operate in a remote capacity, managing ticketed requests through standardized workflows and SLAs.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Scheduling &amp; Calendar Coordination: Manage scheduling for assigned leaders; for queue-based work, schedule meetings based on ticket requests and internal SLAs.
  </li>
  <li>
   Travel &amp; Expense Coordination: Coordinate travel, lodging, itineraries, and expense reports; more prevalent in geo/principal support than queue-based models
  </li>
  <li>
   Meeting &amp; Event Logistics: For geo support: reserve rooms, manage catering, AV, visitor access, and onsite setup. For queue support: schedule virtual meetings and ensure materials circulation.
  </li>
  <li>
   Communication &amp; Document Support: Prepare routine correspondence, update documents, maintain distribution lists, and support drafting/formatting.
  </li>
  <li>
   Client Deliverables Coordination: Coordinate production of internal/external deliverables including copying, collating, assembly, scanning, and distribution across teams (applies heavily in geo support).
  </li>
  <li>
   Operational Discipline &amp; Systems Management: Manage ticketing platforms (FIFO) as applicable, SharePoint/Teams folders, knowledge assets, and data entry; support SLAs and process adherence.
  </li>
  <li>
   Perform other duties as required and assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High School Diploma required
  </li>
  <li>
   3 to 5 years relevant experience required
  </li>
  <li>
   Strong organizational and time management skills with the ability to manage multiple requests, deadlines, and priorities.
  </li>
  <li>
   Attention to detail and accuracy in calendaring, document preparation, and administrative coordination.
  </li>
  <li>
   Professional communication skills (written and verbal) with the ability to interface with employees at all levels.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and collaboration platforms such as Teams and SharePoint.
  </li>
  <li>
   Ability to learn and utilize administrative systems, including ticketing platforms, expense systems, travel tools, and workflow applications.
  </li>
  <li>
   Customer service mindset with strong interpersonal skills and the ability to build rapport with leaders and team members.
  </li>
  <li>
   Problem solving and anticipation skills to proactively identify conflicts, issues, and resource needs.
  </li>
  <li>
   Ability to maintain confidentiality and discretion in handling sensitive information.
  </li>
  <li>
   Adaptability in a dynamic, matrixed environment with shifting priorities and business needs.
  </li>
  <li>
   Demonstrated reliability and follow-through to meet expectations and service commitments.
  </li>
  <li>
   Able to work overtime as requested during peak seasons.
   <br/>
   <br/>
  </li>
 </ul>
 The pay rate range for this job position is $18.96 to $31.50 Actual compensation is influenced by a variety of relevant factors including but not limited to applicant&rsquo;s skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.
</div>


Google

<div>This role is not eligible for U.S. immigration sponsorship.<h3 class="jobSectionHeader"><b>
Minimum qualifications:</b></h3><ul>
<li>2 years of administrative experience in a technology or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).</li></ul><br>
<h3 class="jobSectionHeader"><b>
Preferred qualifications:</b></h3><ul>
<li>3 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.</li>
</ul><div><h2 class="jobSectionHeader"><b>About the job</b></h2>
As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Google products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.Administrative jobs at Google are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on Google users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.<div></div><div><br>
The US base salary range for this full-time position is $79,000-$112,000 + bonus + equity + benefits. Our salary ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.</div><div></div><div><br>
Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits. Learn more about benefits at Google.</div></div><div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2><ul>
<li>Schedule, maintain, and update calendar events, with some guidance. Prepare meetings for the executive or team.</li>
<li>Execute expense management activities.<br>
</li>
<li>Assess and advocate for office space needs.</li>
<li>Plan and organize internal and external programs and events and manage event logistics in collaboration with internal partners and external vendors.</li>
<li>Complete travel coordination tasks.</li>
</ul></div>Google is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Google's EEO Policy and EEO is the Law. If you have a disability or special need that requires accommodation, please let us know by completing our Accommodations for Applicants form.</div>

Administrative Business Partner, Cloud Business Platform

BlackRock

<div><div><div>Location:</div>
<div><div><b>New York, New York</b></div>
</div></div><div><div>Team:</div>
<div><b>Administrative Support</b></div>
</div><div>Job Requisition #: <b>R263230</b></div>
<div>Date posted: <b>Apr. 09, 2026</b></div></div><p></p>
<br><div><h2 class="jobSectionHeader"><b>Job description</b></h2>
<div><p><b>About this role</b></p><p><b>
Role at a Glance:</b></p><ul><li><p>
Aladdin is BlackRock&rsquo;s end-to-end investment platform. Just like the markets and users it services, it is sophisticated and constantly evolving:</p></li><li><p>
Over 300 unique clients</p></li><li><p>
Presence in over 50 countries</p></li><li><p>
Aladdin clients include some of the world&rsquo;s most sophisticated asset managers, insurance companies, banks, treasuries, and pension funds.</p></li></ul><p><b>
About this Role:</b></p><ul><li><p>
We are looking for a dynamic admin to join our team and support senior leaders within Aladdin. The ideal candidate is a professional who has experience supporting senior leaders in a fast-paced global firm. The candidate will be responsible for calendar management, supporting office operations, and coordination of events and team activities. The candidate should be motivated, resourceful, organized, and able to operate independently with strong attention to detail.</p></li></ul><p><b>
Key Responsibilities:</b></p><ul><li><p>
Manage daily calendars for senior leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.</p></li><li><p>
Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.</p></li><li><p>
Coordinate travel arrangements and submit expense reports in an efficient manner using Concur.</p></li><li><p>
Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).</p></li><li><p>
Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.</p></li><li><p>
Build and maintain good business relationships with executives and administrative staff across the organizations.</p></li><li><p>
Complete ad hoc administrative requests in a timely and detailed manner.</p></li></ul><p><b>
Qualifications:</b></p><ul><li><p>
5+ years of administrative experience, preferably at a large global organization in the financial services industry.</p></li><li><p>
Ability to work independently and assume additional responsibilities as the need arises.</p></li><li><p>
A positive and &lsquo;can-do&rsquo; attitude.</p></li><li><p>
Desire and ability to provide outstanding service to internal and external clients.</p></li><li><p>
Maintains focus with sense of urgency, while upholding respect for others.</p></li><li><p>
Proven track record to managing competing priorities and meeting tight deadlines.</p></li><li><p>
Excellent communication skills (written and verbal).</p></li><li><p>
Strong computer skills (MS Word, Excel, PowerPoint, Outlook).</p></li><li><p>
A high level of attention to detail.</p></li><li><p>
Discretion in handling confidential information in all aspects of work.</p></li><li><p>
Bachelor&rsquo;s degree is strongly preferred</p></li></ul>
For New York, NY Only the salary range for this position is USD$76,000.00 - USD$135,000.00 which is the equivalent of USD$36.54 - USD$64.90 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.
<p><b>
Our benefits</b><br>
<br>
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.</p><p><b>
Our hybrid work model</b></p><p>
BlackRock&rsquo;s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person &ndash; aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.</p><p><b>
About BlackRock</b></p><p>
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children&rsquo;s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.</p><p>
This mission would not be possible without our smartest investment &ndash; the one we make in our employees. It&rsquo;s why we&rsquo;re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.</p><div>
For additional information on BlackRock, please visit @blackrock<div>
(opens in new window)</div>
 | Twitter: @blackrock<div>
(opens in new window)</div>
 | LinkedIn: www.linkedin.com/company/blackrock<div>
(opens in new window)</div></div><p></p><div>
BlackRock is proud to be an equal opportunity workplace. We are committed to equal employment opportunity to all applicants and existing employees, and we evaluate qualified applicants without regard to race, creed, color, national origin, sex (including pregnancy and gender identity/expression), sexual orientation, age, ancestry, physical or mental disability, marital status, political affiliation, religion, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law. <b>View the </b><b>EEOC&rsquo;s Know Your Rights poster and its supplement</b><div><b>
(opens in new window)</b></div><b>
 and the </b><b>pay transparency statement</b><div><b>
(opens in new window)</b></div><b>
.</b></div><div>
BlackRock is committed to full inclusion of all qualified individuals and to providing reasonable accommodations or job modifications for individuals with disabilities. If reasonable accommodation/adjustments are needed throughout the employment process, please email Disability.Assistance@blackrock.com<div>
(opens in new window)</div>
. All requests are treated in line with our <b>privacy policy</b><div>
(opens in new window)</div>
.<div>
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BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.</div>
<div><div><b>Job Requisition #</b>
<br>
R263230</div></div></div><p></p>

Administrative Business Professional

Sayre Memory Care Residence

<p><b>Job Summary</b><br/>We are seeking a highly organized and professional Administrative Assistant to support our office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various computer applications. This role is vital in maintaining smooth daily operations, providing exceptional customer service, and ensuring efficient administrative workflows. The position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are essential.</p><p><b>Duties</b>.</p><ul><li>Answer the telephone, transfer calls, take and deliver messages.</li><li>Greet visitors and guest and provide direction and/or connection to the right person.</li><li>Enter daily census into computer system, prepare reports, and submit end of month summary to Administrator.</li><li>Ensure there is an ample supply of forms used and make copies as needed. Maintain business office supplies, and order supplies as necessary, keeping within budget.</li><li>Provide clerical support to include: typing, filing, copying, data entry, and record keeping to the Administrator and other Directors, and Nursing Staff.</li><li>Receive and distribute mail and insure outgoing mail is mailed daily.</li><li>Meet with new employees to complete initial paperwork.</li><li>Create and maintain personnel files and ensure confidentiality of files.</li><li>Obtain the licenses and proof of liability insurance (as appropriate) of professional and contractor staff, and ensure licenses are current and filed in personnel or business files.</li><li>Develop system of organization of records and file maintenance; and ensure organized maintenance of system.</li><li>Complete the date processing of applicable documentation forms.</li><li>Attend in-service trainings, applicable staff development events, and staff meetings.</li><li>Perform other duties as assigned by the Administrator.</li></ul><p><b>Skills</b></p><p>Best practice in business office and record management; effective supervision &amp; training techniques; maintenance of employee records; third party reimbursement practices &amp; procedures, computer operations; data entry; report writing; ability to produce accurate and timely work; effective written, oral, and interpersonal skills; ability to maintain confidentiality; effective problem solving skills; organized skill; ability to prioritize.</p><p>This position provides a vital support role within our organization by ensuring efficient administrative processes while delivering outstanding service to clients and staff alike.</p><p>Pay: $13.00 - $16.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant

Wheeler & Taylor Inc

<p><b>About Us</b><br/>We are a growing, fast-paced insurance agency looking for a detail-oriented and motivated Agency Support Administrator to support our internal operations, systems, and carrier relationships.</p><p><b>Position Overview</b><br/>The Agency Support Administrator plays a key role in supporting day-to-day technology and operational tasks across the organization. This role works closely with leadership, accounting, and service teams to manage system access, carrier/vendor relationships, compliance processes, and reporting.</p><p><b>Key Responsibilities</b></p><ul><li>Manage carrier and vendor login access (add/remove users, bi-annual audits)</li><li>Maintain commission access for accounting systems</li><li>Process and track producer carrier appointments (including CT requirements)</li><li>Handle Power of Attorney (POA) requests, submissions, and revocations</li><li>Update producer-company codes in internal systems</li><li>Assist with LexisNexis appointment tracking</li><li>Manage licensing renewals and continuing education requirements</li><li>Audit and correct agency data (names, addresses, terminated producers)</li><li>Support internal reporting and operational workflows</li></ul><p><b>Qualifications</b></p><ul><li>High school diploma required; associate degree or coursework in IT, Business, or related field preferred</li><li>Basic understanding of computer systems, databases, or internal platforms</li><li>Strong attention to detail and organizational skills</li><li>Self-starter with the ability to manage multiple tasks and priorities</li><li>Ability to follow procedures and handle sensitive information responsibly</li></ul><p>Pay: $40,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Agency Support Administrator

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