business support assistant

Maxta Inc.

We are looking for a Business Assistant with excellent English skills to support senior management in communications with our US headquarters, while handling business reception, meeting coordination, document preparation, and daily administrative support.
 
Key Responsibilities
 Support senior management with daily business and administrative affairs — scheduling, meetings, travel arrangements, and client reception
 Serve as the communication bridge with our US entity and overseas partners — draft and manage English emails, meeting facilitation, document preparation, and follow-ups
 Prepare and organize business documents, presentations (PPT), meeting minutes, and bilingual (EN/ZH) materials
 Track client and internal collaboration items to ensure efficient execution and delivery
 Provide on-the-ground English communication support to management, improving overall business communication efficiency
 Requirements
 Requirements
 Bachelor's degree or above, preferably in English, Business Administration, or related fields
 Excellent English proficiency (listening, speaking, reading, writing) — capable of using English as a working language
 Detail-oriented, reliable, with strong execution skills and a high sense of responsibility
 Strong communication and coordination abilities; comfortable multitasking across parallel workstreams
 Professional appearance and demeanor; solid business etiquette and client reception skills
 Nice to Have
 Prior experience as a business assistant, administrative assistant, or executive assistant
 Experience at a foreign enterprise, US company, tech company, or startup environment
 Proven ability to handle English emails, meetings, and business documentation independently
 Benefits
 Competitive salary with performance bonuses
 Opportunity to work closely with Silicon Valley leadership team
 Exposure to cutting-edge enterprise AI technology
 International business environment (US-China-Singapore)
 Career growth path in a fast-moving AI infrastructure company
 Professional development and training support
 
Position Details
 Department
 Business Development
 Location
 USA (On-site)
 Type
 Full time
 Experience
 Junior-Mid
 Salary Range
 Competitive + Bonus
 Business Assistant Bilingual EN/ZH Executive Support Meeting Coordination Business Etiquette Document Management Email Communication

Business Assistant (English-Focused)

Dr. Fox Therapy

ob Title: Personal Assistant (Executive + Household Support)Overview: We are seeking a highly organized, proactive Personal Assistant to support a business owner of a boutique psychology practice. This role combines executive administrative support with personal, household, and family assistance. The ideal candidate is detail-oriented, resourceful, and able to manage both professional and personal responsibilities with discretion and efficiency.Responsibilities:Executive / Business Support<ul><li>Manage calendars, scheduling, and appointments using Google Workspace and Outlook</li><li>Handle email correspondence and follow-ups in a professional manner</li><li>Assist with client inquiries and scheduling coordination</li><li>Support basic administrative tasks (data entry, document organization, proofreading)</li><li>Coordinate meetings, events, and occasional travel arrangements</li><li>Assist with operational tasks and special projects as needed</li></ul>Personal, Household &amp; Family Assistance<ul><li>Run local errands (e.g., deposits, returns, pickups)</li><li>Assist with home organization projects (closets, storage, general tidiness)</li><li>Help coordinate vendors, deliveries, and home-related appointments</li><li>Provide personal &amp; family coordination assistance</li></ul>Qualifications:<ul><li>Prior experience as a personal or executive assistant preferred</li><li>Highly organized with strong attention to detail</li><li>Excellent communication skills (written and verbal)</li><li>Tech-savvy and comfortable with Google Workspace</li><li>Discreet, trustworthy, and able to handle confidential information</li><li>Proactive and able to anticipate needs</li><li>Comfortable working in both professional and home environments</li><li>Flexible, open-minded, supportive, easy to work with on teams</li></ul>Pay: $20.00 - $25.00 per hourWork Location: Hybrid remote in Brooklyn, NY 11238

Personal Assistant

ARMAKSA

<div>
 
 
 Company Description
 
 
 
 
 
 Established in 1995 and headquartered in Istanbul, Turkey, ARMAKSA is a leading provider of specialized vehicles and equipment for fire and rescue, winter maintenance, railroad operations, and public services. With over two decades of experience, the company collaborates with global manufacturers to deliver innovative and customized solutions for diverse client needs. Committed to excellence, ARMAKSA offers cutting-edge products and comprehensive after-sales support, backed by a 24/7 service system that ensures reliability and customer satisfaction. Continuously adapting to industry trends and technological advancements, ARMAKSA has built long-term relationships with clients, solidifying its reputation as a trusted industry leader.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 This is a full-time hybrid role for a Business Assistant based in Istanbul, with opportunities to work remotely part of the time. The Business Assistant will manage day-to-day administrative responsibilities, ensure effective communication within and outside the organization, support business operations, assist in customer service tasks, and provide analytical insights to help optimize processes and achieve business goals. The role requires multitasking and organizational skills to support the team efficiently.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 Proficiency in Administrative Assistance and Customer Service to manage operations and build strong client relationships
 </li>
 <li>
 Strong Communication and interpersonal skills to collaborate effectively with team members and external stakeholders
 </li>
 <li>
 Solid Analytical Skills for problem-solving, data interpretation, and process optimization
 </li>
 <li>
 Understanding of Business practices and organizational operations to support strategic goals
 </li>
 <li>
 High attention to detail and strong organizational skills
 </li>
 <li>
 Proficiency in Turkish and English
 </li>
 <li>
 Proficiency in office applications and tools (e.g., Microsoft Office Suite)
 </li>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field is desirable
 </li>
 <li>
 Previous experience in a similar role is an advantage
 </li>
 </ul>
</div>

Business Assistant

Punjabi Dhaba

Job Title: Assistant to Managing DirectorJob Type: Full-TimeLocation: Dubai, UAEJob Summary:We are looking for a smart and detail-oriented Assistant to Managing Director to support daily business operations and executive tasks. The ideal candidate should be organized, proactive, and comfortable working with data, reports, and presentations.Key Responsibilities:<ul><li>Provide administrative and operational support to the Managing Director</li><li>Prepare reports, presentations, and business documents</li><li>Handle data analysis and maintain records using Excel</li><li>Coordinate meetings, schedules, and communications</li><li>Assist in decision-making by providing accurate data insights</li><li>Manage emails, follow-ups, and internal coordination</li></ul>Requirements:<ul><li>Proficiency in Microsoft Excel and PowerPoint</li><li>Basic knowledge of data analysis</li><li>Strong organizational and communication skills</li><li>Ability to handle multiple tasks and meet deadlines</li><li>Professional attitude and attention to detail</li></ul>Preferred Qualifications:<ul><li>Previous experience in administrative or executive assistant role is a plus</li><li>Knowledge of business operations or reporting</li></ul>Salary &amp; Benefits:<ul><li>Attractive Salary &ndash; No Bar for the Right Candidate</li><li>Career growth and learning opportunities</li><li>Professional work environment</li></ul>How to Apply:Interested candidates can apply through Indeed or send their CV to: coo@5h.aeJob Types: Full-time, PermanentPay: From AED1,500.00 per monthWork Location: In person

Executive Assistant to Managing Director

Legacy Family

<div>Description:

The Dental Office Business Assistant is the welcoming face and voice of our clinic, providing exceptional customer service and administrative support. You will greet patients warmly, manage phone and email communications, coordinate appointment scheduling and confirmations, and handle insurance claims and payments with accuracy.
In addition to managing business operations, you&rsquo;ll support Dentists by maintaining a comfortable and safe environment for patients. Your professionalism, respect, and genuine care will set the tone for a positive experience for both patients and the entire dental team.
Schedule
Enjoy a healthy work-life balance with a consistent schedule
Monday - Thursday 8:00 AM - 5:00 PM | No late evenings, No weekends
Benefits
We value your hard work and commitment&mdash;so we&rsquo;ve designed a benefits package that truly supports you both professionally and personally:<ul><li>
Generous Paid Time Off and Paid Holidays to recharge and spend time doing what you love</li><li>
Comprehensive Health Coverage, including medical, dental, and vision insurance</li><li>
Life Insurance for peace of mind</li><li>
401(k) Retirement Plan with employer support to help you build your future</li><li>
A positive, team-oriented environment where your skills are appreciated and your well-being matters</li></ul>
Requirements:

Qualifications<ul><li>
High school diploma or equivalent (required)</li><li>
1 to 2 years of dental front office experience (preferred)</li><li>
Experience with dental software such as Dentrix, Eaglesoft, Fuse, Open Dental, or similar platforms is a plus</li><li>
Bilingual (English/Spanish) proficiency required.</li></ul></div>

P1 Dental Partners

<div>Join Our Team and Brighten Lives One Smile at a Time
At Martin Orthodontics we take pride in creating reasons to smile every day by delivering exceptional dental care to our patients. Due to the growth and expansion of our practice, we are excited to add a dedicated Business Assistant to join our passionate and patient-focused team. In this role, you will play a vital part in ensuring smooth daily operations, providing excellent customer service, and supporting our commitment to delivering quality care. If you thrive in a collaborative environment and are eager to grow with a dynamic practice, we&rsquo;d love to hear from you!
Your Schedule Will Be:
Monday: 7:00am &ndash; 4:30pm, Tuesday: 7:00am &ndash; 4:30pm, Wednesday: 7:00am &ndash; 2:30pm, Thursday: 7:00am &ndash; 4:30pm<ul><li>Includes morning huddle</li></ul><div>
Benefits &amp; Perks:</div> 
<div></div><ul><li>
Quarterly Bonus Potential &ndash; up to $700</li><li>
Health, Vision, and Life Insurance</li><li>
401(k) *subject to terms and eligibility</li><li>
Competitive Dental Services Employee Discount</li><li>
9 Paid Holidays &amp; PTO</li><li>
Flexible Spending Account</li><li>
Health Savings Account</li><li>
Scrub Allowance</li><li>
Continuing Education Allowance</li><li>
Licensure/Certification Reimbursement</li></ul>
Qualifications:
Required:<ul><li>
Dental / Medical Admin Experience (1+ years)<ul><li>
Ortho experience preferred</li><li>
Dental terminology and knowledge</li></ul></li><li>
Well versed in dental procedures, treatment plan presentation and patient education</li><li>
Dental Insurance Experience</li><li>
Knowledge of the CDT Codes</li><li>
Dentrix software experience preferred</li></ul>
As a Business Assistant, you will:<ul><li>
Welcome visitors and patients, ensuring efficient notification to staff and adeptly handle phone communications.</li><li>
Oversee appointment scheduling and calendar management to achieve practice's care objectives and financial targets.</li><li>
Address patient financial concerns, maintain accurate financial records, and hold at least a High School Diploma or Equivalent.</li></ul>
Why Choose Martin Orthodontics?<ul><li>
Family-Oriented, Patient-First Culture &ndash; At Martin Orthodontics, we believe every patient should feel welcomed, supported, and treated like family. Our team is dedicated to creating a warm, positive environment where patients feel comfortable throughout every step of their orthodontic journey. We prioritize personalized care, open communication, and building lasting relationships that create confident smiles and exceptional patient experiences.
</li><li>Modern Orthodontic Care &amp; Advanced Technology &ndash; We are committed to providing high-quality orthodontic treatment using the latest technology, modern techniques, and evidence-based care. From digital impressions to customized treatment planning, our practice focuses on delivering efficient, comfortable, and effective results while continuously staying current with advancements in orthodontics and patient care.</li><li>
Experienced Leadership with a Passion for Excellence &ndash; Led by highly trained orthodontists with decades of combined experience, our practice is built on a strong foundation of education, mentorship, and continuous learning. Our doctors are passionate about helping patients build confidence through healthy smiles while fostering a collaborative, team-oriented environment where employees can continue to grow professionally and personally.</li></ul> 
Why Being Partnered with P1 Dental Matters:
Partnering with P1 Dental offers us:<ul><li>
Cutting-edge Technology: Access to the latest in dental technology to enhance patient care.</li><li>
Efficiency &amp; Affordability: Better options for lab work and processes, ensuring top-tier care that's also affordable.</li><li>
Unwavering Support: It&rsquo;s not just about tools and technology; P1 Dental helps us deliver outstanding benefits to our team, without compromising the essence of our practice.</li></ul> 
Be Part of Something Bigger: By joining Martin Orthodontics and P1 Dental, you're not only stepping into a fulfilling role but also becoming part of a community dedicated to shaping the future of dentistry.
Ready to embark on a rewarding journey with us? Apply today!</div>

ZG Subpoena Solutions

<div>About ZG Subpoena Solutions (ZGSS) 
ZG Subpoena Solutions (ZGSS) is a leading provider of expert-driven, technology-enabled legal process solutions for digital-first and highly regulated companies. Founded by one of the nation&rsquo;s premier privacy and compliance law firms, ZGSS has become a trusted partner to some of the world&rsquo;s most sophisticated platforms for managing subpoenas, civil investigative demands, national security orders, and emergency disclosure requests.

ZGSS operates at the intersection of law, compliance, operations, and technology, helping clients reduce risk, scale responsibly, and operate with defensibility in high-stakes environments. While managed services are the foundation of our business today, ZGSS is intentionally expanding its technology and SaaS capabilities to deliver more automated, repeatable, and scalable solutions over time.

The Business Operations Assistant (located in Chicago) is responsible for the office administration of both our Chicago and Modesto offices, while upholding ZGSS core values, adhering to all company policies, including accurately recording time worked on a daily basis using dedicated systems, and maintaining all assigned assets.

Core Responsibilties
<ul>
<li>Oversee daily administrative tasks for both office locations, including welcoming visitors and maintaining office supply inventory.</li>
<li>Maintain organized electronic filing systems to ensure efficient document retrieval and data management.</li>
<li>Ensure accurate data entry and assist in the timely creation of reports by compiling monthly operational metrics.</li>
<li>Prepare and edit various forms of communication, such as memos, emails, reports, and instructional materials, to support daily business operations.</li>
<li>Coordinate and schedule staff meetings and organizational gatherings.</li>
<li>Review team time entries for accuracy, track out-of-office requests on the shared calendar, and notify client liaisons of team availability.</li>
<li>Facilitate the administrative side of onboarding for new hires, ensuring they have the necessary materials and system access.</li>
<li>Offer administrative support to leadership on various initiatives, helping to keep projects on schedule and tasks organized.</li>
<li>Serve as a point of contact for internal team needs, helping to facilitate collaboration and the sharing of internal resources.</li>
<li>Track receipts and categorize by specific project budgets.</li>
<li>Organize and coordinate company outings and events, including assisting with the logistics of the annual retreat.</li>
<li>Coordinate and execute holiday and corporate gifting programs for the company and its clients.</li>
</ul>
Capabilities and Experience
<ul>
<li>Minimum of one (1) year of experience in office administration or equivalent experience.</li>
<li>High School graduate or equivalent, Bachelor&rsquo;s Degree preferred.</li>
<li>Exceptional organizational, analytical, research, and problem-solving abilities.</li>
<li>Quick to adapt to new technologies and processes, with a proactive approach to self-learning and experimentation.</li>
<li>Skilled in efficiently organizing tasks, workflows, physical spaces, and resources.</li>
<li>Capable of making independent decisions daily, identifying the most effective methods for task management.</li>
<li>Meticulous attention to detail, ensuring accuracy and precision in all tasks.</li>
<li>Proficient in a variety of software, including Adobe Acrobat, Google Workspace, Excel, Word, and web applications.</li>
</ul>
What We Provide You
<ul>
<li>A hybrid work arrangement (4 days onsite in Chicago office/1 day remote)</li>
<li>Work-life balance, generous PTO (earn up to 15 days annually), and 11 paid holidays</li>
<li>Competitive compensation</li>
<li>A full range of generous benefits including medical, flexible spending accounts, dental, vision, short-term and long-term disability, employee assistance program (EAP), commuter benefits, and more</li>
<li>401(k) retirement plan and profit sharing</li>
<li>Onsite fitness center (Chicago)</li>
<li>Weekly DoorDash meal allowance</li>
<li>Employee discount program</li>
<li>Quarterly volunteer opportunities</li>
<li>A proud commitment to employee well-being</li></ul> 
 
Compensation: Annual base salary range of $47,500.00 - $52,000.00 depending on education, experience, and geographic location.</div>

Business Operations Assistant

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