business systems administrator

Hastings Insurance

<div><h4 class="jobSectionHeader">Help shape and support the business systems that power our organization.</h4>

Hastings Insurance is seeking a Business Systems Administrator to join our Business Solutions Group. In this role, you'll support the administration, enhancement, and ongoing operation of business systems that support key organizational functions and business processes. Working closely with stakeholders, end users, and technical teams, you'll help gather and document requirements, maintain business rules and system configurations, coordinate system enhancements, and support solutions that improve operational effectiveness across the organization.

This position offers a unique blend of business systems administration, process improvement, user support, and cross-functional collaboration. You'll play an important role in helping business users maximize system capabilities while ensuring solutions align with organizational needs and objectives.
<h4 class="jobSectionHeader">
Location &amp; Schedule:</h4>

This is a full-time position working Monday through Friday, 8:00 a.m. to 4:30 p.m.

The role may be performed onsite at our Hastings, Michigan headquarters, in a hybrid arrangement, or remotely. Candidates residing in Michigan are strongly preferred, as regular onsite collaboration is expected, including a monthly in-office presence at our Hastings headquarters and additional visits as business needs require. Candidates residing outside of Michigan may be considered in limited circumstances.
<h4 class="jobSectionHeader">
What You'll Do:</h4>
<ul><li><h5 class="jobSectionHeader">Collaborate with stakeholders, business users, and technical teams to understand business needs, objectives, and system requirements.</h5>
</li><li><h5 class="jobSectionHeader">Gather, analyze, document, and validate business requirements for system enhancements, updates, and new functionality.</h5>
</li><li><h5 class="jobSectionHeader">Facilitate meetings, workshops, and discussions to support solution design and ensure alignment among stakeholders.</h5>
</li><li><h5 class="jobSectionHeader">Create workflow diagrams, process documentation, specifications, and other supporting materials to guide system modifications and enhancements.</h5>
</li><li><h5 class="jobSectionHeader">Build, maintain, and support product offerings, rating structures, forms, and business rules within applicable business systems.</h5>
</li><li><h5 class="jobSectionHeader">Manage system changes, enhancements, updates, and configurations to support business operations.</h5>
</li><li><h5 class="jobSectionHeader">Assist in evaluating solution options and facilitate communication between business partners and delivery teams.</h5>
</li><li><h5 class="jobSectionHeader">Collaborate in the planning, design, testing, deployment, and support of new applications and enhancements to existing systems.</h5>
</li><li><h5 class="jobSectionHeader">Troubleshoot system issues, document findings, and help coordinate resolution efforts with internal teams and business partners.</h5>
</li><li><h5 class="jobSectionHeader">Develop and maintain procedural documentation, reference materials, and user resources.</h5>
</li><li><h5 class="jobSectionHeader">Support system access administration and user security within assigned systems.</h5>
</li><li><h5 class="jobSectionHeader">Communicate system changes, enhancements, and updates to stakeholders and end users.</h5>
</li><li><h5 class="jobSectionHeader">Serve as a resource for business users by providing guidance, support, and system-related assistance.</h5>
</li><li><h5 class="jobSectionHeader">Actively participate in professional development and continuous learning opportunities.</h5>
</li><li><h5 class="jobSectionHeader">Perform other duties as assigned by leadership.</h5>
</li></ul><h4 class="jobSectionHeader">What You'll Bring:</h4>
<ul><li><h5 class="jobSectionHeader">Bachelor's degree or equivalent combination of education and experience.</h5>
</li><li><h5 class="jobSectionHeader">Experience supporting, administering, configuring, or enhancing business systems and applications.</h5>
</li><li><h5 class="jobSectionHeader">Experience gathering and documenting business requirements and translating business needs into system solutions.</h5>
</li><li><h5 class="jobSectionHeader">Ability to create clear, concise documentation, workflow diagrams, process maps, and specifications.</h5>
</li><li><h5 class="jobSectionHeader">Understanding of software development, testing, implementation, and support processes.</h5>
</li><li><h5 class="jobSectionHeader">Strong problem-solving, analytical, and organizational skills.</h5>
</li><li><h5 class="jobSectionHeader">Ability to coordinate activities, manage priorities, and work effectively across multiple stakeholders.</h5>
</li><li><h5 class="jobSectionHeader">Excellent written, verbal, and interpersonal communication skills.</h5>
</li><li><h5 class="jobSectionHeader">Experience working with business applications, system configurations, or business process workflows.</h5>
</li><li><h5 class="jobSectionHeader">Proficiency with Microsoft Office products.</h5>
</li></ul><h4 class="jobSectionHeader">Preferred Qualifications:</h4>
<ul><li><h5 class="jobSectionHeader">Experience supporting business systems within the property and casualty insurance industry.</h5>
</li><li><h5 class="jobSectionHeader">Experience with product configuration, rating, forms, business rules, or policy administration systems.</h5>
</li><li><h5 class="jobSectionHeader">Experience participating in software testing, implementation, and system enhancement initiatives.</h5>
</li><li><h5 class="jobSectionHeader">Lean Six Sigma Yellow Belt certification or related process improvement experience.</h5>
</li><li><h5 class="jobSectionHeader">Familiarity with workflow modeling, process mapping, and business process documentation.</h5>
</li></ul><h4 class="jobSectionHeader">About Us:</h4>

At Hastings Insurance, we are a trusted partner to our agents, policyholders, and the communities we serve. For more than 135 years, we have helped individuals, families, and businesses protect what matters most and rebuild after loss. We are proud to be rated A (Excellent) by A.M. Best Company, reflecting our financial strength and long-term stability.

While our history is strong, our focus is forward. We invest in technology, strengthen partnerships with independent agents, and continuously refine our products to meet the evolving needs of today&rsquo;s customers. Our strategy centers on responsible growth, expanding our reach while remaining agile, disciplined, and service-driven.

Our people make that possible. Hastings employees thrive in a down-to-earth, collaborative environment that values initiative, accountability, and steady progress. We offer a competitive benefits package that includes a 401(k) with company matching contributions, generous vacation and sick leave, fully paid tuition and professional development reimbursement, and incentive compensation bonus opportunities. At Hastings, your work matters and your growth is supported.
<h4 class="jobSectionHeader">
Our Commitment as an Employer:</h4>

We believe diverse perspectives strengthen our organization and drive better outcomes. We are committed to building an inclusive workplace where every employee feels respected, supported, and empowered to contribute.

We are proud to be an equal opportunity employer. Employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, appearance, disability, veteran status, family status, marital status, or any other legally protected characteristic.

We are also committed to providing an accessible and welcoming experience for all candidates. If you require accommodation during the application or interview process, please contact our Talent Acquisition team at 800-442-8277.
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Business Systems Administrator

Mast Roofing & Construction

<div>Mast RoofingConstruction in Oley, PA is seeking a full-time Office Administrator / Business Administrator / Office Manager (DOE) to help lead the daily administrative, financial, and people operations of our growing company with precision, accountability, and professionalism. This is a high-responsibility position for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping systems, communication, and operations running smoothly.
This full-time position requires flexibility, strong organizational ability, and a solutionsfocused mindset. The ideal candidate is motivated to work 45-50 hours per week and can confidently balance administrative support, payroll, accounts payable and receivable, HR coordination, scheduling, and company event planning while maintaining exceptional attention to detail.
As an Office Administrator / Business Administrator / Office Manager, you can expect to earn a competitive annual salary based upon experience, plus bonus opportunities, and enjoy a full benefits package including medical, vision, dental, retirement plan with company match, paid time off (PTO), and opportunities for continued growth and leadership development within the company.
Are you highly organized, analytical, and dependable? Do you communicate clearly, stay calm under pressure, and enjoy creating structure and consistency in a busy environment? Are you someone who values integrity, accountability, and serving others well? If so, we may be the right fit for you.
ABOUT MAST ROOFINGCONSTRUCTION
We are a faith-based, family-run, full-service residential and light commercial roofing and construction company. For over 28 years, we have built an exceptional reputation as a company that truly cares about the needs of our clients. We rely on expert training, cutting-edge technology, and extensive industry experience to provide the highest quality workmanship and customer experience possible.
Our mission is simple: To honor God by serving those around us with excellence.
Our Core Values - W.I.S.E. - shape everything we do:<ul><li>
Work Hard</li><li>
With Integrity</li><li>
Serving Others</li><li>
With Excellence</li></ul>
We truly value our employees and their families. We strive to maintain a positive, professional, team-oriented culture where personal growth, leadership development, accountability, and long-term career opportunities are encouraged. We are looking for someone who takes ownership, communicates well, works efficiently, and helps strengthen both our culture and our operations every day.
A DAY IN THE LIFE OF AN OFFICE ADMINISTRATOR / BUSINESS ADMINISTRATOR / OFFICE MANAGER
As the Office Administrator / Business Administrator / Office Manager, you play a critical role in the overall success of Mast RoofingConstruction. You help create an organized, responsive, and professional environment that supports our employees, clients, vendors, and leadership team. You are often the operational hub of the company - balancing priorities, solving problems quickly, and ensuring important details never fall through the cracks.
You oversee accounts payable and receivable, process weekly payroll accurately and on time, maintain employee records and benefit programs, support recruiting and onboarding efforts, coordinate company events, and help ensure the office operates efficiently each day. You are comfortable managing shifting priorities while remaining detail-oriented, systematic, and dependable.
You communicate clearly and professionally, maintain confidentiality, and hold yourself to a high standard of integrity and accountability. You proactively identify issues, follow through on responsibilities, and help improve systems and processes whenever possible. Your ability to stay organized, adaptable, and people-focused directly contributes to the strength of our team and the experience of our clients.
KEY RESPONSIBILITIESACCOUNTABILITIES<ul><li>
Oversee Accounts Receivable and Accounts Payable while maintaining strong vendor and client relationships</li><li>
Process weekly payroll accurately and on time, including commissions, PTO, deductions, and employee compensation updates</li><li>
Provide reliable Human Resources support including recruiting coordination, onboarding, offboarding, and employee records management</li><li>
Coordinate company meetings, training events, team functions, travel arrangements, and company-wide events</li><li>
Maintain organized calendars, schedules, and internal administrative systems</li><li>
Monitor bank accounts, credit card accounts, deposits, and financial activity daily</li><li>
Assist leadership with reports, documentation, compliance, and operational administrative support</li><li>
Maintain a clean, organized, and professional office environment</li><li>
Communicate professionally and effectively with employees, vendors, customers, and leadership</li><li>
Help strengthen company culture through professionalism, responsiveness, consistency, and servant leadership</li></ul>
PREFERRED QUALIFICATIONS<ul><li>
Minimum 3 years of administrative, office management, bookkeeping, HR, or business operations experience preferred</li><li>
QuickBooks Online experience preferred</li><li>
Strong organizational ability and attention to detail</li><li>
Ability to manage multiple priorities and shifting responsibilities efficiently</li><li>
Strong analytical, problem-solving, and decision-making skills</li><li>
Professional communication skills - both verbal and written</li><li>
Experience with QuickBooks, payroll systems, spreadsheets, and general office software preferred</li><li>
Ability to maintain confidentiality and professionalism at all times</li><li>
Dependable, accountable, and self-motivated</li><li>
Ability to work effectively under pressure while maintaining accuracy and consistency</li><li>
Positive attitude with a servant-minded, team-oriented approach</li></ul>
SERVICE AREAS
This is not a hybrid or remote role. This is a full-time onsite position at our company offices in Oley, PA that supports our operations throughout Berks County and surrounding areas, including Reading and Allentown, PA.
ARE YOU READY TO JOIN OUR TEAM?
Are you ready to build a long-term career with a growing company that values integrity, excellence, teamwork, and personal development? Do you enjoy creating structure, helping people, solving problems, and contributing to a strong company culture?
If so, complete our quick, mobile-friendly application today. We look forward to meeting you!</div>

Office Administrator

Information Technology Strategies

<div>Information Technology Strategies, Inc. is a government IT solutions provider servicing commercial and government initiative in various parts of the United States. We are currently seeking a Senior Systems Administrator to work for our company.
Summary:<ul><li>
Client Agency is Defense Logistics Agency</li><li>
Ensures the stable operation of DLA&rsquo;s Okta environments.</li><li>
This includes planning, developing, installing, configuring,maintaining, supporting, and optimizing all network software and communication links within DLA&rsquo;s Okta footprint. Organizes and directs the configuration and operation of DLA&rsquo;s Okta.</li><li>
Analyzes and resolves end user softwareprogramand connectivity issues.</li><li>
Conducts capacity and performance analysis and provides system configuration change and upgrade recommendations.</li><li>
Increases system administrator efficiency and accuracy via the use of automated tools and scripts, develops system administrator procedures, and conducts system administrator training and skills assessment.</li><li>
Provides end user training.</li><li>
Provides recommendations on technology direction to align with business vision.</li><li>
Provides local and remote maintenance support to various operational systems within the DLA Okta footprint.</li><li>
Support includes general maintenance, upgrades, and newinstallsof servers and applications.</li><li>
Directs the work of other system administrators to provide the day-to-day system administration to include system and resource optimization, and userassistance.</li><li>
Applies advanced technical knowledge of application networking, including load balancing applications, and ensuring fault tolerance.</li></ul>
Requirements:<ul><li>
Must possess IT-II security clearance or have a current National Agency Check with Local Agency Check and Credit Check (NACLC).(Basic Federal Clearance requirements are U.S. Citizenship, clear criminal history check, no recent or pending bankruptcies)</li><li>
Relevant Okta certification from a nationally recognized technical authority.</li><li>
Five (5) years of overall professional experience supporting Okta environments with progressively higher responsibility in the IT field.</li><li>
Proposed Okta administrators shall be fully trained with demonstrable experience deploying andmaintainingOkta environments for large enterprises.</li><li>
Personnel will also be well-versed in configuring Okta integrations to work with typical enterprise technologies like Active Directory, firewalls, APIs, Zero Trust endpoints,etc.</li><li>
Oral presentation experience and excellent oral and written communication skills.</li></ul>
Work With Us
IT-Strat is a technology consulting company that holds various contract vehicles including best in class vehicles. IT-Strat has supported multiple clients including the Department of Homeland Security (DHS), Customs and Border Protection (CBP) and Immigration and Customs Enforcement (ICE via both prime and meaningful subcontracts). Additionally, IT-Strat has prime contracts with Defense Information Systems Agency (DISA), Defense Logistics Agency (DLA) and many others. We maintain relationships with multiple large businesses.
IT-Strat was established in 2002. We are a certified Woman Owned Small Business. IT-Strat also successfully graduated as an SBA 8(A) company. It was an 8(a) company from 2008 through 2017 and currently still has 8(a) contract vehicles.
Benefits We Offer:<ul><li>
Four Medical/Vision options including an HSA plan</li><li>
Dental and Orthodontia plan</li><li>
Vision Materials plan</li><li>
Paid Life, Short-Term Disability, and Long-Term Disability</li><li>
401K Retirement Program with company contribution</li><li>
Paid Vacation, Holidays, Sick Leave, Floating Holidays, Bereavement Leave</li><li>
Semi-monthly pay cycle</li></ul>
Information Technology Strategies (&ldquo;IT-Strat&rdquo;) is an Equal Employment Opportunity employer, and it is our policy to consider applicants for employment without regard to sex, race, color, creed, religion, national origin, sexual orientation, marital status, age, disability, veteran status, alienage, ancestry, and any other factors prohibited by law. Employment selections are based on company and client requirements and the qualifications and skills of the candidate. IT-Strat is committed to actively capitalizing on the diversity of skills, talents, and perspectives of our employees.</div>

Senior Systems Administrator

Uline

<div><div>IT Security Administrator
Corporate Headquarters
12575 Uline Drive, Pleasant Prairie, WI 53158
</div><div>Safeguard systems for a growing North American enterprise! As a Uline IT Security Administrator, you&rsquo;ll manage security controls, strengthen resilience and protect our business from ever-changing threats.
Careers Packed with Potential. Backed by 45+ years of success, Uline offers opportunities to grow your career with stability you can count on.
Position Responsibilities
<ul><li>Administer and maintain IT security applications and systems, ensuring reliability, scalability, and alignment with organizational security objectives.
</li><li>Collaborate with IT and other business teams to design and implement robust security procedures that strengthen our security posture while supporting seamless business operations.
</li><li>Contribute to our threat operations program, including personnel support, policy enforcement and cybersecurity awareness initiatives.
</li><li>Communicate technical security concepts effectively to business users, developers, architects and managers.
</li></ul>Minimum Requirements
<ul><li>Bachelor's degree in computer science, information technology or related field.
</li><li>5+ years of IT security operations experience.
</li><li>Proven experience with enterprise-level applications and security practices.
</li><li>Professional certifications such as Security+, CISSP, or equivalent is highly desirable.
</li><li>Uline does not participate in the H1-B lottery.
</li></ul>Benefits
<ul><li>Complete health insurance coverage and 401(k) with 6% employer match that starts day one!
</li><li>Multiple bonus programs.
</li><li>Paid holidays and generous paid time off.
</li><li>Tuition Assistance Program that covers professional continuing education.
</li></ul>Employee Perks
<ul><li>On-site caf&eacute; and first-class fitness center with complimentary personal trainers.
</li><li>Over four miles of beautifully maintained walking trails.
</li></ul>About Uline
Uline, a family-owned company, is North America&rsquo;s leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations.
Uline is a drug-free workplace. All new hires must complete a pre-employment hair follicle drug screening. All positions are on-site.
EEO/AA Employer/Vet/Disabled
#LI-KK2
#CORP
(#IN-PPITL1)
#ZR-HQIT
</div>Our employees make the difference and we are committed to offering exceptional benefits and perks! Explore https://www.uline.jobs/#working-here_blankUline.jobs to learn more!</div>

IT Security Administrator

Hitachi Rail

<div>
 
 About Us
 
 
 
 A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there's something for everyone to get stuck into. And that's where you come in.
 
 
 Cairo, Egypt (On-Site)
 
 
 
 Role Overview:
 
 
 
 
 We are seeking a System Administrator with strong expertise in SQL database management and experience in Linux and Windows server environments. The successful candidate will maintain, optimize, and secure our IT infrastructure, ensuring system reliability, managing database performance, and supporting business-critical applications.
 
 
 
 
 Work Location: Attaba Metro Station
 
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Install, configure, and maintain Linux and Windows servers.
 </li>
 <li>
 Monitor system performance and troubleshoot issues.
 </li>
 <li>
 Manage servers and IT equipment, ensuring proper configuration and security policies.
 </li>
 <li>
 Administrator SQL databases (installation, configuration, backup, recovery).
 </li>
 <li>
 Optimize queries and ensure high database performance.
 </li>
 <li>
 Implement data integrity and security measures.
 </li>
 <li>
 Schedule and monitor backups and disaster recovery plans.
 </li>
 <li>
 Apply patches and updates to systems and databases.
 </li>
 <li>
 Develop scripts for routine tasks and system monitoring.
 </li>
 <li>
 Maintain detailed documentation of configurations and procedures.
 </li>
 <li>
 Ensure compliance with IT policies and standards.
 
 
 
 </li>
 </ul>
 
 Required Skills &amp; Qualifications:
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Computer Science, IT, or related field.
 </li>
 <li>
 3-5 years of experience as a System Administrator with SQL database expertise.
 </li>
 <li>
 Strong knowledge of:
 </li>
 <ul>
 <li>
 Linux and Windows server environments
 </li>
 <li>
 Microsoft SQL Server, MySQL, or PostgreSQL
 </li>
 </ul>
 <li>
 Familiarity with virtualization (VMware, Hyper-V) and cloud platforms.
 </li>
 <li>
 Excellent troubleshooting and problem-solving skills.
 </li>
 <li>
 Knowledge of networking fundamentals and security best practices.
 </li>
 </ul>
 Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers .
 
 
 
 At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.
 
 
 
 We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail .
</div>

System Administrator

ALEMCO

<div>
 
 
 Administrator | Dubai, UAE
 
 
 
 Are you a highly organized professional with strong reporting, analytical, and coordination skills? Do you enjoy working with data, dashboards, and operational reporting while supporting large-scale construction projects?
 
 
 
 
 
 We are looking for an Administrator to support our Post-Contract Technical, Procurement Department by managing reporting systems, dashboards, procurement trackers, and operational coordination activities across multiple live projects.
 
 
 
 
 
 
 
 
 
 Who We are?
 
 
 
 ALEC Holdings, part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises.
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEMCO provides integrated MEP and facilities services that power some of the region&rsquo;s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance - supported by an inclusive and skilled team with a passion for engineering excellence.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 This is an exciting opportunity to join a newly established and growing department where you will play a key role in developing reporting structures, enhancing visibility across projects, and supporting management decision making.
 
 
 
 
 
 At ALEC, we believe in empowering our people, encouraging innovation, and providing opportunities for long-term professional growth.
 
 
 
 
 
 
 About Your Team
 
 
 
 Reporting directly to the Head of Post-Contract Technical Procurement and Head of Engineering, you will work closely with Engineering team.
 
 
 
 
 
 You will support departmental operations through accurate reporting, data management, coordination activities, and governance initiatives that contribute to the success of major MEP projects.
 
 
 
 
 
 
 Your Role
 
 
 
 As an Administrator, you will support the operational, reporting, and administrative functions of the Post-Contract Technical Procurement Department.
 
 
 
 
 
 You will be responsible for maintaining dashboards, trackers, and reporting tools while ensuring management has accurate and timely visibility of procurement and project-related information.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Maintain and update departmental dashboards, trackers, logs, and reporting systems.
 </li>
 <li>
 Prepare weekly and monthly management reports, presentations, and departmental updates.
 </li>
 <li>
 Ensure accuracy, consistency, and integrity of procurement and operational data.
 </li>
 <li>
 Monitor procurement status information and maintain visibility across live projects.
 </li>
 <li>
 Coordinate reporting requirements across Procurement, Engineering, Commercial, QA/QC, and Management teams.
 </li>
 <li>
 Support governance initiatives by maintaining structured reporting and documentation systems.
 </li>
 <li>
 Assist in the development and implementation of reporting tools and digital platforms.
 </li>
 <li>
 Track departmental KPIs and provide insights on trends, performance, and operational activities.
 </li>
 <li>
 Coordinate meetings, action trackers, and follow-up activities.
 </li>
 <li>
 Support process improvement initiatives through data analysis and reporting enhancements.
 </li>
 <li>
 Ensure information is maintained in a structured and accessible format for management review.
 </li>
 </ul>
 
 
 
 
 
 Essential
 
 
 <ul>
 <li>
 Advanced Microsoft Excel skills, including formulas, data analysis, reporting structures, and tracker management.
 </li>
 <li>
 Strong reporting and dashboard management capability.
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 Strong analytical mindset with high attention to detail.
 </li>
 <li>
 Effective communication and stakeholder coordination skills.
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Desirable
 
 
 <ul>
 <li>
 Experience with Power BI, Aconex, or similar reporting/document management systems.
 </li>
 <li>
 Exposure to procurement, project controls, engineering coordination, or operational support functions.
 </li>
 <li>
 Experience supporting multiple stakeholders across departments.
 </li>
 <li>
 Middle East construction industry experience.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor's Degree or Diploma in Business Administration, Engineering, Project Management, Data Analytics, or a related field.
 </li>
 <li>
 Minimum 3&ndash;5 years of experience in administration, reporting, project coordination, data management, or operational support roles.
 </li>
 <li>
 Experience within construction, engineering, procurement, or project environments is preferred.
 </li>
 <li>
 Demonstrated experience maintaining dashboards, trackers, and management reporting systems.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of the UAE&rsquo;s most iconic projects
 </li>
 <li>
 A collaborative, supportive environment that values efficiency and excellence
 </li>
 <li>
 Opportunities for professional growth and career progression
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Ready to elevate your career?
 
 Join ALEC and play a key role in delivering iconic projects while growing in a dynamic and supportive team environment. We&rsquo;re excited to hear from you!
 
 
 
 
 
 
 Apply today and be part of something excellent!
 
 
 
 
 
 
 
 Please note: we encourage you to apply as soon as possible, as this advert may close once we&rsquo;ve found the right candidate. Although we can&rsquo;t respond to every application, we thank you for taking the time to apply and for consider
 
 ing a future with us.
 
</div>

Administrator

I Buy Real Estate 

Job Title: Office Manager / Real Estate AdministratorLocation: Abu Dhabi, UAEJob Summary:We are seeking a highly organized and proactive Office Manager / Real Estate Administrator to oversee daily office operations while providing comprehensive administrative support to the sales team throughout the property transaction process. The ideal candidate will ensure smooth office operations, maintain compliance with documentation requirements, and assist agents in managing listings, contracts, and deal closures.Key Responsibilities:Office Management<ul><li>Manage the day-to-day operations of the office and ensure an efficient working environment.</li><li>Oversee office supplies, equipment, maintenance, and vendor relationships.</li><li>Maintain company records, filing systems, and confidential documents.</li><li>Coordinate meetings, appointments, and internal communications.</li><li>Assist management with reports, presentations, and administrative tasks.</li><li>Monitor office expenses and support budget administration.</li></ul>Real Estate Administration<ul><li>Supporting our sales and leasing agents with day-to-day admin tasks.</li><li>Prepare, review, and organize transaction documents, contracts, agreements, and supporting paperwork.</li><li>Coordinate with buyers, sellers, developers and government authorities throughout the sales process.</li><li>Track transactions from reservation to transfer and ensure all required documents are completed on time.</li><li>Maintain client and property records within the CRM/ internal system.</li><li>Support agents with listing forms, viewing schedules, and client documentation.</li><li>Coordinate commission records and transaction reports.</li><li>Ensure compliance with company policies and UAE real estate regulations.</li><li>Keeping office files and records neat and up-to-date</li></ul>Requirements:<ul><li>Bachelor's degree or diploma in Business Administration or a related field.</li><li>Minimum 3 years of experience in office administration, preferably within a real estate company.</li><li>Strong understanding of real estate transaction processes in Abu Dhabi.</li><li>Experience handling contracts, property documentation, and CRM/internal systems.</li><li>Excellent organizational and multitasking skills.</li><li>Strong communication and interpersonal abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint).</li><li>Ability to work under pressure and manage multiple transactions simultaneously.</li></ul>Preferred Qualifications:<ul><li>Previous experience supporting real estate brokers or property consultants.</li><li>Familiarity with Abu Dhabi real estate procedures and documentation requirements.</li><li>Knowledge of CRM platforms and property portals.</li></ul>Work Location: In person

Office Manager / Real Estate Administrator

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