c level executive assistant

Motion Recruitment

<div>
 
 
 Job Title: Executive Administrative Assistant
 
 
 
 
 Location: 6625 Excellence Way, Plano, TX 75024 (Fully Onsite)
 
 
 
 
 Duration: 12-Month Contract
 
 
 
 
 Type: Contract (W2)
 
 
 
 
 Pay Rate: $25/hr. on W2
 
 
 
 
 
 
 
 Job Summary / Roles &amp; Responsibilities
 
 
 <ul>
 <li>
 We are seeking a highly experienced Executive Administrative Assistant to provide dedicated support to a C-level VP within the Mobile organization.
 </li>
 <li>
 This role requires a polished, proactive, and detail-oriented Executive Assistant with direct experience supporting senior executives (VP-level or higher).
 </li>
 <li>
 This is a high-visibility position requiring exceptional professionalism, discretion, and bilingual communication skills (Korean &amp; English).
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage complex executive calendars, prioritizing meetings and resolving scheduling conflicts
 </li>
 <li>
 Maintain executive itinerary with meticulous attention to detail
 </li>
 <li>
 Coordinate domestic and international travel arrangements, accommodations, and logistics
 </li>
 <li>
 Own full-cycle travel and expense management, ensuring accuracy and timely processing
 </li>
 <li>
 Prepare executive-level presentations, reports, spreadsheets, and correspondence
 </li>
 <li>
 Screen communications and determine priority levels for executive notification
 </li>
 <li>
 Coordinate executive meetings, VIP visits, and internal leadership sessions
 </li>
 <li>
 Plan and execute internal and external events, including logistics and materials preparation
 </li>
 <li>
 Maintain confidentiality while handling highly sensitive executive and corporate information
 </li>
 <li>
 Provide administrative and operational support including documentation standards, templates, and executive reporting
 </li>
 <li>
 Support executive networking efforts and maintain strong professional relationships internally and externally
 </li>
 </ul>
 
 
 
 
 
 Required Skills / Must-Have Qualifications
 
 
 <ul>
 <li>
 Bilingual proficiency in Korean and English (speaking, reading, and writing) &ndash; Strict requirement
 </li>
 <li>
 Minimum 5+ years of Executive Assistant experience supporting VP-level or C-suite executives
 </li>
 <li>
 Demonstrated experience providing true executive-level support (not coordinator-level)
 </li>
 <li>
 Advanced executive calendar management skills
 </li>
 <li>
 Hands-on travel and expense management ownership
 </li>
 <li>
 Strong executive-level written and verbal communication skills
 </li>
 <li>
 High attention to detail and strong organizational abilities
 </li>
 <li>
 Ability to anticipate executive needs with minimal direction
 </li>
 <li>
 Experience operating in high-pressure, deadline-driven environments
 </li>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 <ul>
 <li>
 Experience supporting CEO or C-level leaders
 </li>
 <li>
 Experience in large corporate or global organizations
 </li>
 <li>
 Event planning and VIP coordination experience
 </li>
 <li>
 Strong PowerPoint and executive presentation development skills
 </li>
 <li>
 Ability to quickly ramp up and operate seamlessly with minimal onboarding visibility
 </li>
 </ul>
 
 
 
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree required
 </li>
 <li>
 Minimum 5 years of Executive Assistant experience supporting VP-level or higher executives
 </li>
 </ul>
 
 
 
 
 
 Additional Information
 
 
 <ul>
 <li>
 Fully onsite role in Plano, TX
 </li>
 <li>
 Candidates must be willing to relocate at their own expense (no relocation assistance provided)
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Travel requirement is low (&lt;10%)
 </li>
 <li>
 Primary focus is dedicated support to one executive, with occasional support for additional leaders during events
 </li>
 </ul>
 
 
</div>

Executive Administrative Assistant

7IHolding

<div>
 
 
 7i Holding
 
 is seeking a highly competent
 
 Executive Assistant
 
 to provide comprehensive support to the Managing Director.
 
 
 Professional fluency in
 
 Arabic
 
 and English (written and spoken) is required to effectively perform the responsibilities of this role.
 
 
 
 
 
 This position plays a critical role in ensuring the structured, efficient, and professional operation of the Managing Director&rsquo;s office within a fast-paced corporate environment.
 
 
 
 
 
 
 Role Purpose
 
 
 
 The Executive Assistant will serve as the primary coordination point for the Managing Director, managing priorities, facilitating executive-level communication, and ensuring seamless operational flow.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage the MD&rsquo;s complex calendar, meetings, travel, and priorities
 </li>
 <li>
 Serve as primary point of contact for internal and external stakeholders
 </li>
 <li>
 Prepare correspondence, reports, board materials, and presentations
 </li>
 <li>
 Organize leadership and board meetings, including agenda preparation and minute-taking
 </li>
 <li>
 Coordinate international travel arrangements and executive itineraries
 </li>
 <li>
 Liaise with Legal, HR, Finance, and external partners
 </li>
 <li>
 Handle confidential and sensitive matters with absolute discretion
 </li>
 <li>
 Prepare briefing materials, research reports, and executive summaries
 </li>
 <li>
 Support special projects and cross-functional initiatives
 </li>
 <li>
 Assist in crisis coordination and executive communication
 </li>
 <li>
 Oversee filing systems, documentation control, and office workflow
 </li>
 </ul>
 
 
 
 
 
 Mandatory Requirements
 
 
 <ul>
 <li>
 Fluent in Arabic and English (written and spoken)
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field
 </li>
 <li>
 4&ndash;6 years&rsquo; experience supporting C-level or Director-level executives
 </li>
 <li>
 Advanced Microsoft Office proficiency - Strong PowerPoint skills with the ability to prepare executive-level presentations and board materials
 </li>
 <li>
 Strong organizational discipline and executive presence
 </li>
 <li>
 Ability and flexibility to operate beyond standard office hours when business demands require
 </li>
 <li>
 High level of professionalism, discretion, and resilience
 </li>
 </ul>
 
 
 
 
 
 Preferred:
 
 
 <ul>
 <li>
 Experience supporting senior leadership in structured corporate environments
 </li>
 <li>
 Familiarity with board procedures and governance frameworks
 </li>
 </ul>
 
 
</div>

Executive Assistant

Confidential

<div>
 
 
 Role Overview
 
 
 
 We are seeking a highly polished, discreet, and proactive Executive Assistant to provide comprehensive support to the CEO of a fast-paced luxury retail group. This role requires exceptional organizational skills, attention to detail, and the ability to operate with sophistication and professionalism in a high-performance environment.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s complex calendar, scheduling meetings, appointments, and travel arrangements across multiple time zones
 </li>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders
 </li>
 <li>
 Prepare briefing documents, reports, presentations, and correspondence on behalf of the CEO
 </li>
 <li>
 Screen and prioritize emails, calls, and requests, ensuring efficient time management
 </li>
 </ul>
 
 
 Operational &amp; Strategic Coordination
 
 
 <ul>
 <li>
 Support the CEO in tracking key business priorities, projects, and follow-ups
 </li>
 <li>
 Coordinate with senior leadership, retail operations, and brand teams to ensure alignment on strategic initiatives
 </li>
 <li>
 Prepare agendas, minutes, and action trackers for executive meetings
 </li>
 <li>
 Assist in business reporting, data consolidation, and presentation preparation
 </li>
 </ul>
 
 
 Luxury Brand Representation
 
 
 <ul>
 <li>
 Uphold the brand&rsquo;s image through professional communication and presentation at all times
 </li>
 <li>
 Liaise with VIP clients, partners, and high-profile stakeholders with discretion and etiquette
 </li>
 <li>
 Support coordination of exclusive events, brand launches, and executive engagements
 </li>
 </ul>
 
 
 Administrative Excellence
 
 
 <ul>
 <li>
 Manage confidential documents and sensitive information with utmost discretion
 </li>
 <li>
 Oversee expense management, invoice tracking, and petty cash reconciliation
 </li>
 <li>
 Ensure smooth day-to-day office operations for the CEO
 </li>
 </ul>
 
 
 Key Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field
 </li>
 <li>
 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in luxury retail, fashion, or lifestyle sectors
 </li>
 <li>
 Exceptional communication and interpersonal skills
 </li>
 <li>
 Strong organizational and multitasking abilities with a high level of attention to detail
 </li>
 <li>
 Proficiency in Microsoft Office Suite and calendar management tools
 </li>
 <li>
 Ability to work under pressure, anticipate needs, and demonstrate sound judgment
 </li>
 <li>
 High level of integrity, discretion, and professionalism
 </li>
 </ul>
 
 
 Preferred Attributes
 
 
 <ul>
 <li>
 Experience in luxury retail or premium consumer brands
 </li>
 <li>
 Exposure to international business environments
 </li>
 <li>
 Strong sense of aesthetics, branding, and customer experience
 </li>
 <li>
 Agile, resourceful, and solutions-oriented mindset
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
 <li>
 Opportunity to work closely with senior leadership in a prestigious luxury retail environment
 </li>
 <li>
 Exposure to high-level business strategy and decision-making
 </li>
 <li>
 Dynamic and fast-paced work culture with growth opportunities
 </li>
 </ul>
 
 
</div>

Alrawasi Co.

Role PurposeProvide high‑level executive and administrative support to the CEO to ensure the smooth, efficient, and confidential operation of the executive office. Own the CEO&rsquo;s calendar, meeting cadence, information flow, and critical follow‑ups across the leadership team and external partners.Key Responsibilities<ul><li>Executive Calendar &amp; Travel: Own the CEO&rsquo;s calendar; schedule across time zones; coordinate complex travel, visas, and itineraries; prepare detailed travel packs.</li><li>Meeting Management: Prepare agendas, attend meetings, take minutes, and track action items to closure; coordinate leadership and board meetings.</li><li>Communication: Draft/review emails, memos, proposals, and presentations; maintain professional correspondence standards; handle inbound requests and prioritize access to the CEO.</li><li>Board &amp; Leadership Support: Assemble board packs and executive summaries; coordinate signatures/approvals; maintain document repositories.</li><li>Information Flow: Maintain an organized filing system (digital/paper), ensure version control, and protect confidential information at all times.</li><li>Follow‑ups &amp; Deadlines: Proactively chase deliverables from stakeholders; maintain a visible tracker for CEO priorities and due dates.</li><li>Stakeholder Liaison: Interface with clients, partners, and government entities; coordinate protocol for VIP visits and events.</li><li>Office Operations: Process expenses, purchase orders, and reimbursements; manage vendor coordination relevant to the executive office.</li><li>Ad‑hoc Projects: Support special initiatives and CEO directives with research, scheduling, and coordination.</li></ul>Required Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>5+ years in Executive Assistant/Executive Secretary roles supporting C‑level leaders.</li><li>Outstanding written and verbal communication in English; Arabic is strongly preferred where applicable.</li><li>Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.</li><li>Proven experience handling confidential and time‑sensitive information.</li><li>Strong judgment, professionalism, and high attention to detail.</li></ul>Preferred (Nice to Have)<ul><li>Industry exposure to [hospitality, real estate, F&amp;B, tech].</li><li>Experience preparing board materials and working with legal/finance documentation.</li><li>Familiarity with tools like Slack/Teams, Zoom, Notion, Trello, Asana, DocuSign.</li></ul>Core Competencies<ul><li>Organization &amp; Prioritization under pressure</li><li>Executive communication and stakeholder management</li><li>Problem‑solving and proactive ownership</li><li>Discretion, integrity, and confidentiality</li><li>Follow‑through and results orientation</li></ul>Job Type: Full-time

Executive Secretary to the CEO

C-SUITE ASSISTANTS

<div>
 
 
 Hybrid Executive Assistant to CEO/Office Manager, Atlanta, GA
 
 
 
 
 
 
 A global company is looking for an Executive Assistant to support the CEO and assist with managing the office. The current EA has been in the role for 4 years. The role is hybrid: 4 days in-office, 1 day remote and the EA will have their own office.
 
 
 
 
 
 
 About the Job:
 
 
 <ul>
 <li>
 Serve as a liaison to the board of directors/owners and senior management teams
 </li>
 <li>
 Organize and coordinate executive outreach and external relations efforts
 </li>
 <li>
 Be the primary point of contact on all matters pertaining to the Chief Executive Officer
 </li>
 <li>
 Manage an active calendar of appointments
 </li>
 <li>
 Process expense reports
 </li>
 <li>
 Compose and prepare correspondence that is sometimes confidential
 </li>
 <li>
 Arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings
 </li>
 <li>
 Work independently on projects, from conception to completion
 </li>
 <li>
 Manage presentations and gather information as necessary
 </li>
 <li>
 Assist with planning corporate events
 </li>
 <li>
 Supervise direct reports to ensure effective oversight and management of the office
 </li>
 <li>
 Travel to conventions and Board meetings 4 times a year.
 </li>
 <li>
 Coordinate and prioritize meetings for the CEO
 </li>
 <li>
 Run meetings and keep them on track and aligned with the agenda
 </li>
 <li>
 Create the agenda for senior leadership meetings
 </li>
 <li>
 Vet and prioritize the CEO&rsquo;s emails
 </li>
 <li>
 Follow up with the executive team on projects and deadlines
 </li>
 <li>
 Some off-hour availability required
 </li>
 </ul>
 
 
 
 
 
 About You:
 
 
 <ul>
 <li>
 Minimum of 5-10 years of experience supporting a C-Level executive
 </li>
 <li>
 BA/BS from a college or university a plus
 </li>
 <li>
 Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, and Social Media web platforms
 </li>
 <li>
 Strong communication skills: written and verbal
 </li>
 <li>
 Strategic thinker
 </li>
 <li>
 Understand the importance of confidentiality and trust when supporting a CEO
 </li>
 <li>
 Dynamic and proactive comfortable in a fast-paced environment.
 </li>
 <li>
 Polished, professional demeanor and the gravitas to interact with high-level executives
 </li>
 <li>
 Outstanding communication skills
 </li>
 </ul>
 
 
 
 
 
 Benefits and Perks:
 
 
 
 Salary, Bonus, Benefits (medical, dental vision), 401K (Safe Harbor) , Cell phone reimbursement, Paid Vacation
 
 
 
 
 
 
 Hours:
 
 
 
 8:30 AM-5:30 PM
 
</div>

Hybrid Executive Assistant to CEO

Toogether People Consulting

<div>
 
 We are currently looking for a top-tier
 
 Executive Assistant to support the CEO
 
 of one of our clients.
 
 
 
 
 
 This role goes beyond traditional assistance &mdash; we are looking for someone who can act as a strategic partner, bringing structure, foresight, and precision to a highly dynamic environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage an extremely complex and fluid calendar, ensuring optimal time prioritization
 </li>
 <li>
 Coordinate international travel, leadership meetings, and high-stakes engagements
 </li>
 <li>
 Prepare high-quality presentations, reports, and executive briefings
 </li>
 <li>
 Act as a key point of contact between the CEO and senior stakeholders
 </li>
 <li>
 Anticipate needs, identify priorities, and proactively drive follow-ups
 </li>
 <li>
 Support execution of strategic initiatives and cross-functional coordination
 </li>
 <li>
 Handle sensitive and confidential matters with absolute discretion
 </li>
 </ul>
 
 
 
 
 
 Who You Are
 
 
 <ul>
 <li>
 Experienced in supporting C-level executives, preferably in fast-paced, high-growth environments
 </li>
 <li>
 Highly organized with exceptional attention to detail
 </li>
 <li>
 Proactive, solution-oriented, and able to think several steps ahead
 </li>
 <li>
 Strong communicator with excellent command of English
 </li>
 <li>
 Comfortable navigating ambiguity and shifting priorities
 </li>
 <li>
 Trustworthy, resilient, and calm under pressure
 </li>
 </ul>
 
 
 
 
 
 What Makes This Role Unique
 
 
 <ul>
 <li>
 Direct exposure to executive decision-making at the highest level
 </li>
 <li>
 A central role in a rapidly evolving business environment
 </li>
 <li>
 High visibility and real impact across the organization
 </li>
 </ul>
 
 
 
 
 
 
 
 TOOGETHER IK Se&ccedil;me Yerle&scedil;tirme ve Dan&inodot;&scedil;manl&inodot;k Hizmetleri Ltd &Scedil;ti. &Ouml;zel &Idot;stihdam B&uuml;rosu Olarak 14/08/2023 - 13/08/2026 tarihleri aras&inodot;nda faaliyette bulunmak &uuml;zere, T&uuml;rkiye &Idot;&scedil; Kurumu taraf&inodot;ndan 09.08.2023 tarih ve 14364932 say&inodot;l&inodot; karar uyar&inodot;nca 1538 nolu belge ile faaliyet g&ouml;stermektedir.
 
</div>

Executive Assistant to Chief Executive Officer

Duolingo

<div>
 Our mission at Duolingo is to develop the best education in the world and make it universally available. It&rsquo;s a big mission, and that&rsquo;s where you come in!
 
 
 At Duolingo, you&rsquo;ll join a team that cares about educating our users, experimenting with big ideas, making fact-based decisions, and finding innovative solutions to complex problems. You&rsquo;ll have limitless learning opportunities and daily collaborations with world-class minds &mdash; while doing work that&rsquo;s both meaningful and fun.
 
 
 Join our life-changing mission to develop education for our half a billion (and growing!) learners around the world.
 
 
 Read our blog to learn more.
 
 
 
 About The Role...
 
 
 
 We&rsquo;re hiring a Senior Executive Assistant to support two C-level leaders, owning the operational details that help them spend time where it matters most and keep their busy days running smoothly. This role is based in New York City with in-office presence Monday&ndash;Thursday and light travel as needed.
 
 
 
 🧠 You will...
 
 
 
 <ul>
 <li>
 Support our Chief Product Officer and our Chief Technology Officer, primarily in the areas of: calendar management, travel management, and internal event planning and culture building
 </li>
 <li>
 Provide lighter support to our VP of Learning and Curriculum in the areas listed above
 </li>
 <li>
 Contribute to the health and evolution of the Executive Operations team
 
 
 </li>
 </ul>
 
 ✅ You have...
 
 
 
 <ul>
 <li>
 10+ years as an executive assistant or similar, with a significant portion of time at a fast-paced, tech-centric company at a similar or later growth stage than Duolingo
 </li>
 <li>
 A track record of utmost judgment and anticipating and solving problems proactively
 </li>
 <li>
 Outstanding attention to detail, especially with calendars, travel, events, and written communication
 </li>
 <li>
 Tech-savviness and are experimenting frequently with AI and automation with increasing success
 </li>
 <li>
 Ability to build trust and get things done together with a variety of personalities and roles
 </li>
 <li>
 Resilience to navigate constant change, both on calendars and in the organization
 </li>
 <li>
 Experience planning multiple complex events in a leadership role
 </li>
 <li>
 Experience supporting teams across multiple global time zones and frequent travel
 </li>
 <li>
 Ability to work in the office M-Th
 </li>
 <li>
 Ability to travel up to 15% of the time, usually between Pittsburgh and NYC
 </li>
 <li>
 Comfort reporting into Duolingo&rsquo;s People function as an Executive Operations team member
 
 
 </li>
 </ul>
 
 ⭐ Exceptional candidates will have...
 
 
 
 <ul>
 <li>
 Experience supporting product, technology, and/or engineering executives
 </li>
 <li>
 Proficiency with G Suite, Slack, Zoom, Mac, and generative AI in an EA context
 </li>
 <li>
 Experience managing others or leading administrative programs
 
 
 </li>
 </ul>
 
 We post a multi-level salary range for all of our roles.
 
 
 
 
 This is not inclusive of the rest of our awesome portfolio that includes equity compensation and world-class benefits. Our salary ranges are the same for all US locations. Your recruiter can share more details about the range for a specific level during the hiring process.
 
 
 The actual salary within the range is determined by many factors including but not limited to, skills, experience, education, and internal equity.
 
 
 
 
 Salary Range
 
 
 
 $130,900&mdash;$177,100 USD
 
 
 Take a peek at how we care for our employees' holistic well-being with our benefits here.
 
 
 We will do everything we can within reason to make sure that your interview takes place in an environment that fairly and accurately assesses your skills. If you need assistance or accommodation, please contact accommodations@duolingo.com.
 
 
 Duolingo is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
 
 
 By applying for this position your data will be processed as per the Duolingo Applicant Privacy Notice.
 
 
 Unfortunately, there is a rise in scammers pretending to be real Duolingo employees. Duolingo and our employees will never ask for your Social Security number, bank details, or passport info, and we&rsquo;ll never ask you to deposit a check, purchase equipment, or exchange money during the interview process. Real Duolingo employees always use an email that ends in
 
 @duolingo.com
 
 or
 
 @recruiting.duolingo.com
 
 . Stay alert and double-check these details before sharing any information.
 
 
 Sign up for job alerts here.
</div>

Senior Executive Assistant

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