c level executive assistant

Executive Administrative Assistant

Khazna Data Centers

<div>
 <p>
  <strong>
   JOB DESCRIPTION
  </strong>
 </p>
 <p>
  In this role, you will provide high-level administrative and operational support to senior leadership while ensuring the efficient day-to-day management of the office environment. You are responsible for calendar and travel management, stakeholder liaison, document preparation, and overseeing office operations to maintain a productive and professional workplace. The role serves as a key point of contact internally and externally, ensuring seamless communication and coordination across departments and with external stakeholders.
 </p>
 <p>
  <strong>
   RESPONSIBILITIES
  </strong>
 </p>
 <p>
  <strong>
   Calendar Management:
  </strong>
  Coordinate and manage the calendars of multiple C-Level Executives, scheduling meetings, appointments, and conference calls, and resolving scheduling conflicts.
 </p>
 <br/>
 <p>
  <strong>
   Coordination of Meetings:
  </strong>
  Organize and prepare meeting materials, such as agendas, presentations, and follow up action items. When necessary, attend meetings, take notes, and distribute meeting minutes.
 </p>
 <br/>
 <p>
  <strong>
   Travel Arrangements:
  </strong>
  Plan and coordinate complex travel itineraries, including flights, hotels, ground transportation, and visas, ensuring seamless travel experiences for the executives.
 </p>
 <br/>
 <p>
  <strong>
   Expense Management:
  </strong>
  Handle expense reports and reimbursement requests for the executives, ensuring compliance with company policies.
 </p>
 <br/>
 <p>
  <strong>
   Confidentiality:
  </strong>
  Maintain the utmost level of confidentiality and discretion when handling sensitive information and conversations.&nbsp;
 </p>
 <br/>
 <p>
  <strong>
   Administrative Support:
  </strong>
  Assist with various administrative tasks, including document preparation, data entry, filing, and maintaining organized records.
 </p>
 <br/>
 <p>
  <strong>
   Confidentiality:
  </strong>
 </p>
 <br/>
 <p>
  &sect; Handle sensitive information with the utmost discretion and maintain a high level of confidentiality.
 </p>
 <br/>
 <p>
  &sect; Handle the private relations and dealings of the C &ndash; Level Executives and handle confidential documents, meetings and relations.
 </p>
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 <p>
  &sect; Organize and maintain confidential files and records. Draft, edit, and proofread documents as needed.
 </p>
 <br/>
 <p>
  &sect; Carefully handle and direct all mailing and correspondences reaching the CEO Office and take
 </p>
 <br/>
 <p>
  necessary actions to direct to appropriate concerned persons.
 </p>
 <br/>
 <p>
  <strong>
   Policies, Systems, Processes &amp; Procedures:
  </strong>
 </p>
 <br/>
 <p>
  &sect; Provide inputs and implement policies, systems, and procedure for the assigned team so that all relevant procedural/legislative requirements, fulfilled while delivering a quality, cost-effective service.
 </p>
 <br/>
 <p>
  <strong>
   Continuous Improvement:
  </strong>
 </p>
 <br/>
 <p>
  &sect; Participate in the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
 </p>
 <br/>
 <p>
  <strong>
   Reporting:
  </strong>
 </p>
 <br/>
 <p>
  &sect; Prepare timely reports as required and ensures accuracy as per senior executive requirements and quality standards.
 </p>
 <br/>
 <p>
  <strong>
   Related Assignments
  </strong>
 </p>
 <br/>
 <p>
  &sect; The job holder may be required to undertake additional duties, which may be reasonably expected and forms part of the function of the job.
 </p>
 <p>
  <strong>
   QUALIFICATIONS
  </strong>
 </p>
 <p>
  <strong>
   Minimum Qualifications:
  </strong>
 </p>
 <br/>
 <p>
  &sect; Bachelor's degree preferred.
 </p>
 <br/>
 <p>
  <strong>
   Minimum Experience:
  </strong>
 </p>
 <br/>
 <p>
  &sect; Proven experience as an executive assistant supporting multiple C-level executives, preferably in a multinational organization.
 </p>
 <br/>
 <p>
  &sect; 5 years of work experience in coordination and office management and administration of Top Management Office.
 </p>
 <br/>
 <p>
  &sect; Previous experience in the ICT industry is a plus.
 </p>
 <br/>
 <p>
  <strong>
   Job-Specific Skills (Generic / Technical):
  </strong>
 </p>
 <br/>
 <p>
  &sect; Exceptional organizational and time-management skills.
 </p>
 <br/>
 <p>
  &sect; Strong communication and interpersonal skills.
 </p>
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 <p>
  &sect; High level of professionalism and discretion.
 </p>
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 <p>
  &sect; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </p>
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 <p>
  &sect; Discretion and the ability to handle confidential information with integrity.
 </p>
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 <p>
  &sect; Strong problem-solving skills and a proactive mindset.
 </p>
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 <p>
  &sect; Ability to work independently, handle multiple tasks simultaneously, and meet deadlines.
 </p>
</div>


Executive Assistant

Lennar

<div><div>Executive Assistant</div><div></div><div>
We are Lennar</div><div></div><div>
Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500&reg; company and consistently ranked among the top homebuilders in the United States.</div><div></div><div>
Join a Company that Empowers you to Build your Future</div><div></div><div>
The Executive Assistant is responsible for supporting senior executives by overseeing a range of high-level administrative functions. This position involves proactively managing executive schedules, coordinating complex travel arrangements, and facilitating communication across various departments. The Executive Assistant will lead efforts to streamline office operations, enhance executive productivity, and ensure seamless execution of key initiatives. This role requires a proactive, detail-oriented professional who excels in managing multiple priorities, solving problems, and driving organizational efficiency.</div><ul><li>
A career with purpose.</li><li>
A career built on making dreams come true.</li><li>
A career built on building zero defect homes, cost management, and adherence to schedules.</li></ul><div></div><div>
Your Responsibilities on the Team</div><ul><li>
Organize, prioritize, and manage large volumes of confidential and time-sensitive information.</li><li>
Answer and screen the President&rsquo;s phone calls, taking detailed messages.</li><li>
Greet visitors and coordinate setup and cleanup for business meetings.</li><li>
Arrange meetings, appointments, and business travel.</li><li>
Maintain and execute detailed systems and processes to support project goals.</li><li>
Proactively manage calendars, schedules, and appointments, anticipating priorities.</li><li>
Type business correspondence and create/edit spreadsheets and presentations using Microsoft Office on Mac.</li><li>
Collect and organize daily, weekly, and monthly reports.</li><li>
Prioritize and handle phone calls/emails, providing public relations support and resolving issues.</li><li>
Maintain an accurate and organized filing system and prepare expense reports.</li><li>
Develop processes for efficient office management, including supply ordering.</li><li>
Assign and track building access cards and troubleshoot office equipment.</li><li>
Serve as the main contact for building management issues (e.g., pest control, maintenance).</li><li>
Manage the company phone system, including updates to names and greetings.</li><li>
Coordinate meeting materials, handle mailings, and order food and gifts as needed.</li><li>
Undertake special projects and cross-train as required.</li></ul><div></div><div>
Requirements</div><ul><li>
High School Diploma or equivalent required.</li><li>
Experience as a C-level executive assistant is essential.</li><li>
Professional appearance and demeanor.</li><li>
Ability to perform multiple, detail-oriented tasks with simultaneous deadlines.</li><li>
Advanced communication skills, both written and verbal.</li><li>
Excellent organizational and writing skills.</li><li>
Strong work ethic, integrity, and loyalty.</li><li>
Team player with the ability to work well under pressure.</li></ul><div></div><div>
Physical &amp; Office/Site Presence Requirements:</div><div>
This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office supplies weighing 25 pounds or less. Finger dexterity is required to operate computer keyboard, calculator and telephone equipment.</div><div></div><div>
#LI-HP1</div><div>
#CB</div><div></div><div>
Life at Lennar</div><div></div><div>
At Lennar, we are committed to fostering a supportive and enriching environment for our Associates, offering a comprehensive array of benefits designed to enhance their well-being and professional growth. Our Associates have access to robust health insurance plans, including Medical, Dental, and Vision coverage, ensuring their health needs are well taken care of. Our 401(k) Retirement Plan, complete with a $1 for $1 Company Match up to 5%, helps secure their financial future, while Paid Parental Leave and an Associate Assistance Plan provide essential support during life's critical moments. To further support our Associates, we provide an Education Assistance Program and up to $30,000 in Adoption Assistance, underscoring our commitment to their diverse needs and aspirations. From the moment of hire, they can enjoy up to three weeks of vacation annually, alongside generous Holiday, Sick Leave, and Personal Day policies. Additionally, we offer a New Hire Referral Bonus Program, significant Home Purchase Discounts, and unique opportunities such as the Everyone&rsquo;s Included Day. At Lennar, we believe in investing in our Associates, empowering them to thrive both personally and professionally. Lennar Associates will have access to these benefits as outlined by Lennar&rsquo;s policies and applicable plan terms. Visit Lennartotalrewards.com to view our suite of benefits.</div><div></div><div>
Join the fun and follow us on social media to see what's happening at our company, and don't forget to connect with us on Lennar: Overview | LinkedIn&lt;<div>https://www.linkedin.com/company/lennar/</div>&gt; for the latest job opportunities.</div><div></div><div>
Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.</div></div>

Duolingo

<div>
 Our mission at Duolingo is to develop the best education in the world and make it universally available. It&rsquo;s a big mission, and that&rsquo;s where you come in!
 <br/>
 <br/>
 At Duolingo, you&rsquo;ll join a team that cares about educating our users, experimenting with big ideas, making fact-based decisions, and finding innovative solutions to complex problems. You&rsquo;ll have limitless learning opportunities and daily collaborations with world-class minds &mdash; while doing work that&rsquo;s both meaningful and fun.
 <br/>
 <br/>
 Join our life-changing mission to develop education for our half a billion (and growing!) learners around the world.
 <br/>
 <br/>
 Read our blog to learn more.
 <br/>
 <br/>
 <strong>
  About The Role...
  <br/>
  <br/>
 </strong>
 We&rsquo;re hiring a Senior Executive Assistant to support two C-level leaders, owning the operational details that help them spend time where it matters most and keep their busy days running smoothly. This role is based in New York City with in-office presence Monday&ndash;Thursday and light travel as needed.
 <br/>
 <br/>
 <strong>
  🧠 You will...
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support our Chief Product Officer and our Chief Technology Officer, primarily in the areas of: calendar management, travel management, and internal event planning and culture building
  </li>
  <li>
   Provide lighter support to our VP of Learning and Curriculum in the areas listed above
  </li>
  <li>
   Contribute to the health and evolution of the Executive Operations team
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  ✅ You have...
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   10+ years as an executive assistant or similar, with a significant portion of time at a fast-paced, tech-centric company at a similar or later growth stage than Duolingo
  </li>
  <li>
   A track record of utmost judgment and anticipating and solving problems proactively
  </li>
  <li>
   Outstanding attention to detail, especially with calendars, travel, events, and written communication
  </li>
  <li>
   Tech-savviness and are experimenting frequently with AI and automation with increasing success
  </li>
  <li>
   Ability to build trust and get things done together with a variety of personalities and roles
  </li>
  <li>
   Resilience to navigate constant change, both on calendars and in the organization
  </li>
  <li>
   Experience planning multiple complex events in a leadership role
  </li>
  <li>
   Experience supporting teams across multiple global time zones and frequent travel
  </li>
  <li>
   Ability to work in the office M-Th
  </li>
  <li>
   Ability to travel up to 15% of the time, usually between Pittsburgh and NYC
  </li>
  <li>
   Comfort reporting into Duolingo&rsquo;s People function as an Executive Operations team member
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  ⭐ Exceptional candidates will have...
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience supporting product, technology, and/or engineering executives
  </li>
  <li>
   Proficiency with G Suite, Slack, Zoom, Mac, and generative AI in an EA context
  </li>
  <li>
   Experience managing others or leading administrative programs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  We post a multi-level salary range for all of our roles.
  <br/>
  <br/>
 </strong>
 <em>
  This is not inclusive of the rest of our awesome portfolio that includes equity compensation and world-class benefits. Our salary ranges are the same for all US locations. Your recruiter can share more details about the range for a specific level during the hiring process.
 </em>
 <em>
  The actual salary within the range is determined by many factors including but not limited to, skills, experience, education, and internal equity.
  <br/>
  <br/>
 </em>
 <strong>
  Salary Range
  <br/>
  <br/>
 </strong>
 $130,900&mdash;$177,100 USD
 <br/>
 <br/>
 Take a peek at how we care for our employees' holistic well-being with our benefits here.
 <br/>
 <br/>
 We will do everything we can within reason to make sure that your interview takes place in an environment that fairly and accurately assesses your skills. If you need assistance or accommodation, please contact accommodations@duolingo.com.
 <br/>
 <br/>
 Duolingo is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
 <br/>
 <br/>
 By applying for this position your data will be processed as per the Duolingo Applicant Privacy Notice.
 <br/>
 <br/>
 Sign up for job alerts here.
</div>


Senior Executive Assistant

Cincinnati Museum Center & National Underground Railroad Freedom Center

<div><h1 class="jobSectionHeader"><b>Executive Assistant to the President and COO</b></h1>
<h1 class="jobSectionHeader"><b>NATIONAL UNDERGROUND RAILROAD FREEDOM CENTER</b></h1>
<div><b>Title:</b> Executive Assistant to the President &amp; COO<br>
<b>Department:</b> Administration<br>
<b>Reports To:</b> President<br>
<b>Status:</b> Full-Time, Exempt</div>
<div><b>Salary:</b> 48,000</div>
<div>The Executive Assistant to the President and COO plays a critical role in supporting the executive leadership and the organization's administrative functions. This position involves providing high-level administrative support to the President and COO, as well as to the organization's Board of Directors. The ideal candidate will possess exceptional organizational and effective communication skills, be meticulous and prudent, and be able to work in a fast-paced, dynamic environment.</div>
<div></div><h1 class="jobSectionHeader"><b>Key Responsibilities:</b></h1>
<div><ul><li><b>Executive Support:</b></li></ul>
</div>
<div></div><ul><li>Assist with the President and COO's time management, including calendar management, handling internal and external meeting logistics, and managing business travel arrangements.</li>
<li>Prioritize and coordinate meeting schedules, ensuring efficient use of time and resources.</li>
<li>Prepare and organize materials for meetings, presentations, and conferences.</li>
<li>Maintain contract database, record retention, and utilization of standard templates for contracts.</li>
<li>Act as a liaison between the executives and internal/external stakeholders, exercising diplomacy and professionalism in all communications.</li>
<li>Maintain the highest standards of discretion and judgement.</li>
</ul>
<div></div><h1 class="jobSectionHeader"><b>2. Board of Directors Administrative Support:</b></h1>
<div></div><ul><li>Act as the primary point of contact for Board of Directors' officers, committee chairs and members, maintaining open lines of communication and coordinating timely responses to inquiries.</li>
Coordinate administrative requirements and logistics for Board meetings, including scheduling, preparing board packages <li>- agendas, distributing materials, and arranging catering.</li>
<li>Maintain accurate records of Board meetings, minutes, resolutions, and decisions.</li>
<li>Assist in the preparation of Board presentations and reports.</li>
</ul>
<div></div><h1 class="jobSectionHeader"><b>3. Administrative Support:</b></h1>
<div></div><ul><li>Assist the President and COO in financial tasks such as expense reporting, corporate card reconciliations.</li>
<li>Handle confidential and sensitive information with discretion.</li>
<li>Assist the senior leadership team on various projects and initiatives aligned with strategic priorities based on COO&rsquo;s instruction.</li>
<li>Manage parking voucher procurement and distribution process, in collaboration with HR.</li>
<li>Assist the President and COO and Philanthropy Team with donor cultivation and stewardship, as appropriate.</li></ul><br>
<div></div><h1 class="jobSectionHeader"><b>4. Communication and Correspondence:</b></h1>
<div></div><ul><li>Manage assigned communications on behalf of the President and COO, ensuring that emails, letters, memos, and other correspondence are clear, accurate, timely, and professionally written.</li>
<li>Screen and prioritize incoming calls and mail, directing them to the appropriate parties.</li>
</ul>
<div></div><h1 class="jobSectionHeader"><b>5. Additional:</b></h1>
<div></div><ul><li>Participate in special projects and initiatives led by the President and COO, which may involve research, data analysis, and coordination with cross-functional teams.</li>
<li>NURFC admission voucher donation system, obtain requests, determine mission driven donations to be given, prepare donation letters, and send vouchers.</li>
<li>Other duties as assigned by the President and COO.</li>
</ul>
<div></div><h1 class="jobSectionHeader"><b>Qualifications:</b></h1>
<div></div><ul><li>Bachelor's degree in business administration, or a related field preferred.</li>
<li>Proven experience (10 years) as an executive assistant supporting C-level executives or senior leaders.</li>
<li>Strong proficiency in office software tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and virtual collaboration platforms.</li>
<li>Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.</li>
<li>Exceptional verbal and written communication skills, including professional correspondence.</li>
<li>Previous experience with Board of Directors or Trustees coordination or governance is highly advantageous.</li>
<li>High level of integrity and ability to handle confidential information with utmost discretion.</li>
<li>Experience in financial tasks, budget tracking, and basic financial analysis is a plus.</li>
<li>Strong attention to detail and accuracy in work.</li>
</ul>
<div></div><div>Cincinnati Museum Center and the National Underground Railroad Freedom Center are proud to be Equal Opportunity Employers. We do not discriminate against any applicant or employee based upon race, religion, color, national origin, sex, gender (including pregnancy, childbirth, breast feeding, or related medical conditions), sexual orientation, gender identity, gender expression, age, disability, genetic information, military status, veteran status, or any other status or characteristic protected by law.</div>
<div></div><div>Please apply at https://www.cincymuseum.org/jobs or email resume to HR@cincymuseum.org</div></div>

Executive Assistant to President & COO National Underground Railroad Freedom Center

Decagon

<div>
 <strong>
  About Decagon
  <br/>
  <br/>
 </strong>
 Decagon is the leading conversational AI platform empowering every brand to deliver concierge customer experiences.
 <br/>
 <br/>
 Our technology enables industry-defining enterprises like Avis Budget Group, Block&rsquo;s Cash App and Square, Chime, Oura Health, and Hunter Douglas to deploy AI agents that power personalized, deeply satisfying interactions across voice, chat, email, SMS, and every other channel.
 <br/>
 <br/>
 We&rsquo;re building a future where customer experiences are being redefined from support tickets and hold music to faster resolutions, richer conversations, and deeper relationships. We&rsquo;re proud to be backed by world-class investors who share that vision, including a16z, Accel, Bain Capital Ventures, Coatue, and Index Ventures, along with many others.
 <br/>
 <br/>
 We&rsquo;re an in-office company, driven by a shared commitment to excellence and velocity. Our values &mdash; Just Get It Done, Invent What Customers Want, Winner&rsquo;s Mindset, and The Polymath Principle &mdash; shape how we work and grow as a team.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 We&rsquo;re looking for a proactive and highly organized
 <strong>
  Executive Assistant
 </strong>
 to support our Chief Revenue Officer (CRO). This is a fast-paced, high-impact role where you&rsquo;ll manage complex calendars, coordinate travel, plan events, act as a liaison for internal teams, and provide personal assistance as needed.
 <br/>
 <br/>
 We need a sharp, dependable partner who can anticipate needs, maintain alignment on what matters most, and ensure information flows seamlessly across the organization.
 <br/>
 <br/>
 <strong>
  In this role, you will
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex calendars, prioritize meetings across competing requests, and keep schedules running smoothly
  </li>
  <li>
   Handle travel and event logistics end-to-end, including last-minute changes and plans
  </li>
  <li>
   Act as a central point of contact, keeping communication moving and organized
  </li>
  <li>
   Support preparation for meetings, take notes, and track follow-ups and action items
  </li>
  <li>
   Support personal logistics and requests
  </li>
  <li>
   Help support team culture through onboarding, events, and day-to-day coordination
  </li>
  <li>
   Track and manage team budgets and financial reporting
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Your background looks something like this
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Have 2+ years of Executive Assistant experience supporting C-level leaders or founders (ideally in a fast paced start-up environment)
  </li>
  <li>
   Excel at managing complex calendars, travel, and competing priorities with precision
  </li>
  <li>
   Are proactive, resourceful, and solutions-oriented, always thinking two steps ahead
  </li>
  <li>
   Communicate effectively, concise when needed, detailed when necessary
  </li>
  <li>
   Thrive in a fast-moving, high-growth environment where flexibility is essential
  </li>
  <li>
   Handle confidential information with discretion and professionalism
  </li>
  <li>
   Anticipating needs before they arise
  </li>
  <li>
   Has a &ldquo;no job is too small&rdquo; attitude and takes on challenges with enthusiasm
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Medical, dental, and vision benefits
  </li>
  <li>
   Take what you need vacation policy
  </li>
  <li>
   Daily lunches, dinners and snacks in the office to keep you at your best
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation
  <br/>
  <br/>
 </strong>
 $97,200-$145,000 + Equity
</div>


<div><div><p>Location</p><div>
Remote (US)</div></div><div><p>
Employment Type</p><div>
Temporary</div></div><div><p>
Location Type</p><div>
Remote</div></div><div><p>
Department</p><div>
Corporate</div></div><div><p>
Compensation</p><ul><div><p>
This is a temporary, 5&ndash;6 month salaried position with an annualized compensation range of $125K &ndash; $145K &bull; (approximately $52,000&ndash;$72,500 for the duration of the role).</p></div></ul><div><div>
At G2, we&rsquo;re committed to building an equitable and inclusive workplace for all. That's why our compensation program is rooted in market data, transparency, fairness, and individual performance.</div><div></div><div>
Compensation in an offer is determined by factors such as the candidate&rsquo;s experience, relevant skills, and job-related knowledge.</div><div></div><div>
We&rsquo;ve built a company-wide framework to provide employees clarity on how compensation and success is measured at each level. This career framework supports our employees' professional growth and guides them to their PEAK.</div><div></div><div>
We also support our employees by offering generous benefits, such as flexible work, ample parental leave, and unlimited PTO. Click here to learn more about our benefits.</div></div></div></div>
<br><div><div><div><b>About G2 - The Company</b></div><p><br>
G2 is the world's largest and most trusted software marketplace. When you join G2, you&rsquo;re joining the industry&rsquo;s leading team that helps businesses reach their peak potential by powering decisions and strategies with trusted insights from real software users.</p><p></p><p>
Now, we have joined forces with Capterra, SoftwareAdvice, and GetApp to create the largest source of online data and software insights to fuel intelligent buying in the age of AI. With 200M+ combined annual visitors and 6M verified reviews, we are now the centralized place to enable software buyers to make better and faster decisions with confidence.</p><p></p><p>
And we are just getting started! We are setting out to transform the global B2B software industry and become the most trusted data foundation for buyers and sellers of software for the age of AI.</p><p></p><p>
Does that sound exciting to you? Come join us as we try to reach our next PEAK!</p><p></p><p><b>
About G2 - Our People</b></p><p></p><p>
At G2, everything we are and what we do is grounded in our PEAK values&mdash; (<i>P</i>erformance + <i>E</i>ntrepreneurship + <i>A</i>uthenticity + <i>K</i>indness. Working at G2 means you are part of a value-driven, growing global community that climbs PEAKs together. We cheer for each other&rsquo;s successes, learn from our mistakes, and support and lean on one another during challenging times. With ambition and entrepreneurial spirit we push each other to take on challenging work, which will help us all to grow and learn.</p><p></p><p>
You will be part of a global, diverse team of smart, dedicated, and kind individuals - each with unique talents, aspirations, and life experiences. At the heart of our community and culture are our people-led ERGs, which celebrate and highlight the diverse identities of our global team. As an organization, we are intentional about our DEI and philanthropic work (like our G2 Gives program) because it encourages us all to be better people.</p><p></p><p>
About The Role</p><p>
The Executive Assistant is a multi-faceted and high performing role sitting within the Office of CEO providing direct administrative and calendar management support to the CEO + CFO while also working closely with and supporting the entire G2 Executive Leadership team. This role requires exceptional judgment, attention to detail, and the ability to handle sensitive information with the highest level of confidentiality and discretion. The ideal candidate thrives in dynamic settings, anticipates executive needs, and manages multiple priorities with professionalism and efficiency, and is expected to be available outside of normal working hours for critical, time-sensitive support for the CEO and CFO as they arise. This is not your typical administrative role: it&rsquo;s a true strategic partnership with two of G2&rsquo;s most visible leaders, ensuring they stay focused on the highest-impact work both inside and outside the company. This role is a key part of the executive leadership team helping us achieve our PEAK vision and business goals.</p><p></p><p><b>
Responsibilities:
</b></p><p><b>C-Level Executive Support</b></p><p><b><i>
CEO:</i></b></p><ul><li><div>
Provide inbox management; draft, send and reply to emails with professionalism and a tone aligned to the CEO&rsquo;s voice</div></li><li><div>
Provide full calendar management for the CEO ensuring prioritization, proactive scheduling, and seamless coordination of complex internal and external commitments</div></li><li><div>
Coordinate domestic and international travel, prepare detailed itineraries, and manage end-to-end logistics to ensure a frictionless experience</div></li><li><div>
Draft, proofread, and help manage executive and team communications, presentations, and other materials with accuracy and impact</div></li><li><div>
Work with sales team to support customer meetings, including agenda creation and briefing materials</div></li><li><div>
Handle expense reports, budget tracking, and administrative systems for the CEO</div></li><li><div>
Coordinate with marketing team to effectively manage CEO&rsquo;s social media, speaking engagements, interviews, podcasts and all other PR related activities</div></li><li><div>
Manage CEOs LinkedIn message inbox to reply with CEO tone and judgment</div></li></ul><p><b><i><br>
CFO:</i></b></p><ul><li><div>
Provide calendar management for the CFO ensuring prioritization, proactive scheduling, and seamless coordination of complex internal and external commitments</div></li><li><div>
Coordinate domestic and international travel, prepare detailed itineraries, and manage end-to-end logistics to ensure a frictionless experience</div></li><li><div>
Handle expense reports, budget tracking, and administrative systems for the CFO</div></li></ul><p></p><p><b>
Office of CEO + Executive Leadership Team Engagement:</b></p><ul><li><div>
Own and execute weekly ELT meeting agenda, track weekly actions items and ensure deliverables are being executed</div></li><li><div>
Coordinate in person Executive Sync Weeks by managing agendas, logistics and alignment on sessions for G2&rsquo;s leadership team ensuring effective time management</div></li><li><div>
Collaborate with Chief People Officer + CFO to plan agenda for November ELT offsites and own logistics (breakfast / lunch / dinner / activity planning)</div></li><li><div>
Coordinate logistics for September in person board meeting</div></li></ul><p></p><p><b>
CEO/External Commitments:</b><b> </b>Provide support for CEO&rsquo;s work across the entrepreneurial family including, but not limited to, the below responsibilities:</p><ul><li><div>
Manage external calendars and commitments with entrepreneurial family companies by coordinating across the multiple organizations, ensuring there are no conflicts between G2 and external obligations</div></li><li><div>
Ensure CEO has detailed pre-reads and briefings for all board meetings, advisory calls, and investor check-ins</div></li><li><div>
Assist CEO in managing spouse and family relationships including scheduling personal activities to fit in with the work scheduling</div></li><li><div>
Maintain a clear and compliant separation between G2 business and external responsibilities, while ensuring the CEO&rsquo;s schedule, workload, and availability are balanced appropriately</div></li></ul><p></p><p>
Minimum Qualifications:</p><p>
We realize applying for jobs can feel daunting at times. Even if you don&rsquo;t check all the boxes in the job description, we encourage you to apply anyway.</p><ul><li><div>
 10+ years of experience as an Executive Assistant and in operating roles in a fast-paced high growth tech company environment</div></li></ul><ul><li><p>
Proven track record of supporting senior leaders with complex calendar, inbox, travel, and communication needs</p></li><li><p>
Strong organizational skills, attention to detail, and the ability to prioritize and manage competing demands with agility</p></li><li><p>
Ability to understand full company business strategy and context to help prioritize CEO and leadership activities</p></li><li><p>
Excellent written and verbal communication skills, with the ability to tailor messaging and voice for executives, employees, and external stakeholders</p></li><li><p>
Advanced proficiency with Google Suite and the ability to quickly learn and adopt company-specific systems and tools (Slack, Salesforce, Navan, etc)</p></li><li><p>
Discretion, professionalism and sound judgment when handling sensitive and confidential information</p></li><li><p>
Experience in leveraging AI and emerging technologies to streamline processes, anticipate needs, and drive greater efficiency and proactivity in executive and team support</p></li><li><p>
Ability to work cross-functionally and build trusted relationships across leadership, employees, and external partners</p></li></ul><p>
#LI-REMOTE</p><p></p><p><b>
Our Commitment to Inclusivity and Diversity</b></p><p></p><p>
At G2, we are committed to creating an inclusive and diverse environment where people of every background can thrive and feel welcome. We consider applicants without regard to race, color, creed, religion, national origin, genetic information, gender identity or expression, sexual orientation, pregnancy, age, or marital, veteran, or physical or mental disability status.</p><p></p><p>
-</p><p></p><p><b><br>
How We Use AI Technology in Our Hiring Process</b><br>
G2 incorporates AI-powered technology to enhance our candidate evaluation process. These tools may assist with initial application screening, skills assessment analysis, and identifying candidates whose qualifications align with specific role requirements. While AI technology supports our recruitment workflow, all final hiring decisions remain under human oversight and judgment.</p><p><b><br>
Your Choice Matters:</b> If you would prefer that your application be reviewed without AI assistance, you can opt out by entering your email address in the email entry field at the bottom of the Automated Processing Legal Notice. Choosing to opt out will not disadvantage your application in any way&mdash;we will ensure your materials receive a thorough manual review by our hiring team.<br>
For additional details about how we handle your information throughout the application process, please review G2's Applicant Privacy Notice.</p></div></div><p></p>

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