c suite assistant

Green Key Resources

<div>
 
 International law firm is seeking an Administrative Assistant to support a high-level executive. Must have 3+ years of relevant experience including c-suite support. Law firm experience is required.
 
 
 
 
 
 Onsite Monday - Friday
 
 
 Hours: 9:30am - 5:30pm
 
 
 Salary range: 90k - 110k base plus OT + bonus eligible
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage complex calendars, coordinate meetings, and ensure seamless scheduling.
 </li>
 <li>
 Prepare and process expense reports, including reconciliation of credit card transactions.
 </li>
 <li>
 Track deadlines and proactively follow up on deliverables to ensure timely completion.
 </li>
 <li>
 Assist in coordinating and executing special projects involving multiple stakeholders.
 </li>
 <li>
 Maintain professionalism and responsiveness in all interactions.
 </li>
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 Draft, proofread, and finalize documents, presentations, and correspondence.
 </li>
 <li>
 Handle confidential and sensitive information with discretion and integrity.
 </li>
 <li>
 Provide organizational support for events, meetings, and other firm activities.
 </li>
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 Assist with miscellaneous tasks, including errands and addressing time-sensitive needs.
 </li>
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 Collaborate with senior leadership on operational and strategic initiatives.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Minimum of 3+ years of experience supporting C-suite executives in a law firm.
 </li>
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 Exceptional written and verbal communication skills, with strong attention to detail.
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 Demonstrated ability to manage multiple priorities in a dynamic environment.
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 Strong organizational and time management skills.
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 Proactive and resourceful approach to problem-solving and task management.
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 Availability outside regular hours to support urgent business matters when needed.
 </li>
 </ul>
</div>

Administrative Assistant

Dechra Pharmaceuticals plc

<div>Job Introduction

Thanks for checking out our vacancy, we&rsquo;re delighted you want to learn more about Dechra!
Dechra is a growing, global specialist within the world of veterinary pharmaceuticals. Our expertise is in the development, manufacture, marketing and sales of high quality products exclusively for veterinarians worldwide.
Here at Dechra, our values are embedded within our culture and thrive within our family of almost 2000 colleagues globally. From manufacturing to marketing, (D)edication, (E)njoyment, (C)ourage, (H)onesty, (R)elationships and (A)mbition are at the heart of our everyday operations and the way we do business
The Opportunity<h1 class="jobSectionHeader">
We are seeking a highly organized and detail-oriented individual to join our team in our Boston Seaport Offices as an Executive Assistant. In this role, the EA will provide comprehensive administrative support to our Chief People and Culture Officer.</h1><h1 class="jobSectionHeader">
This role requires exceptional organizational, communication, and problem-solving skills, as well as a deep understanding of the wider organizational and functional events and meeting cadences. The EA will be a key partner to the CPO and ensure that their time is effectively utilized, and priorities are executed efficiently and professionally.</h1><h1 class="jobSectionHeader">
This EA role offers a unique opportunity to contribute to the success of our organization by providing crucial support. The post holder should be a dynamic and organized professional with a passion for assisting leaders in achieving their goals.</h1> 
So, what will you be doing? This role has a broad and varied scope and the successful candidate will have responsibility for duties including:
Calendar Management:<ul><li>
Provide support for the C-suite member and ad-hoc coverage across wider EA team as required</li><li>
Prevent and speedily resolve calendar conflicts, dealing with current issues and anticipating future conflicts</li><li>
Independently reschedule events being mindful of time zones and/or present practical alternatives in a timely manner and demonstrate clear understanding of the C-Suite member&rsquo;s priorities</li><li>
Support the C-suite member in adhering to cadence of external appointments</li></ul>
Information Management<ul><li>
Ensure that the C-suite member is well prepared for meetings (pre-read on the invite, timely reminders, admin arrangements etc.).</li><li>
Support the preparation of reports and presentations and coordinate inputs where necessary from multiple sources</li><li>
Organize and maintain files, documentation and records, managing confidential information with discretion</li><li>
Support email management for the C-suite member (management of emails/ensuring contacts, Teams channels and are fully updated and maintained)</li></ul>
Travel and Expenses<ul><li>
Plan and execute complex domestic and international travel arrangements, including management of itineraries, logistics, ensuring timely and cost-effective booking through authorised travel partners</li><li>
Support the C-suite member with travel/commuting arrangements where required</li><li>
Manage expenses on behalf of C-suite member, proactively asking for and expensing receipts and overseeing the timely processing of claims.</li><li>
Be able to obtain a sound understanding of Dechra&rsquo;s Travel &amp; Entertainment (T&amp;E) policy, ensuring timely and accurate expenses of claims, proactively asking for and expensing receipts , highlighting exceptions and corrective actions</li></ul>
Event Management<ul><li>
 Manage logistics for meetings and conferences/webinars and where required attend in person, whether this be in the US or overseas.</li><li>
Work with D&amp;T colleagues to minimise technical related issues for these events</li></ul>
Here at Dechra we pride ourselves on being an inclusive employer and we embrace candidates from all walks of life. We&rsquo;re particularly excited to hear from those who have/are:<ul><li>
Previous experience working in a EA/EA capacity, supporting members of a Senior/Executive leadership team (such as CFO, CPO, C-Suite member, etc), preferably in a corporate, global organisation</li><li>
Previous experience working with technology platforms such as MS Office/Teams, SAP, Concur, Power BI etc</li><li>
Experience working with highly sensitive/confidential data</li><li>
Ability to anticipate needs and take initiative to problem solve and adapt to changing needs</li><li>
Excellent prioritisation, organisations and time management skills</li><li>
Excellent interpersonal and customer service skills, with the ability to communicate effectively with all levels, establishing and maintaining effective working relationships</li><li>
Ability to work at pace, whilst maintaining high levels of accuracy and integrity</li></ul>
As a people first values-based culture, we provide free weekly wellness sessions focused on our employee's physical and mental wellbeing, and flexible work arrangements. We offer a generous employer 401k match and an other incentives for long-term financial wellness. Our full array of health, financial and voluntary benefit programs are what you would expect from a recognized Best Place to Work.</div>

Executive Assistant

Sage Publication

<div>Sage is on a mission to improve care and quality of life for older adults, starting with those residing in senior living facilities. Falls are the leading cause of injury-related death among adults over 65. And yet, fall prevention and emergency response systems for older adults are archaic and ineffective. At Sage we've built a more modern way of understanding when older adults need help, including methods for residents to alert caregivers when in need of help, and corresponding software for caregivers to triage response. Our company mission is to create a product that our client counterparts love, and this role is a key part of that objective.

Sage is a small, tight team of ambitious, multi-disciplinary entrepreneurs. We are a software-enabled, mission-driven company, and are focused only on the problems that are central to achieving that mission. At Sage, we work hard and fast but also know that to build a truly important company, we need to treat our work as a marathon, and not a sprint. The journey matters.
<h3 class="jobSectionHeader">
About this Role</h3>

Sage is seeking an Executive Assistant to support two members of our C-suite and company operations. In this role, you will go beyond traditional administrative support to act as a proactive operator and trusted partner, ensuring they are focused on the highest-impact work.

You will manage and optimize time, communications, and key operational workflows, while contributing to a seamless and thoughtful experience for employees, candidates, and external stakeholders. This role reports to the Employee Experience Lead and requires working at the office in Union Square every Tuesday&ndash;Thursday.

Some examples of the work you&rsquo;ll be doing on any given day include&hellip;

Support our C-Suite: 
In this role, you will provide dedicated support to two members of Sage's C-suite, anticipating needs and enabling them to focus on strategic priorities and company growth. Act as a trusted partner who brings structure, clarity, and foresight to daily operations.

Manage complex calendars: 
Own and optimize calendars by prioritizing, sequencing, and protecting time in alignment with company priorities. Proactively resolve conflicts, ensure meetings have clear purpose and context, and drive efficient use of time across both professional and personal commitments.

Travel Management: 
Arrange seamless domestic travel, including end-to-end logistics, itineraries, and real-time problem solving to ensure a smooth and efficient experience.

Stakeholder Management &amp; Communications: 
Serve as a primary point of contact for internal and external stakeholders. Manage communications with clarity and intention, including drafting correspondence, screening inquiries, and prioritizing responses while maintaining a high standard of professionalism and tone.

Manage projects: 
Support and execute special projects as assigned, including research, event coordination, and operational initiatives. Identify opportunities to improve processes and implement more efficient ways of working.

Collaborate with Recruiting: 
Partner closely with the Recruiting team to coordinate Founder interviews, ensuring a seamless and high-quality candidate experience. Manage scheduling, communication, and logistics with precision and care.

Maintain confidentiality: 
Handle confidential and sensitive information with discretion and sound judgment, maintaining the highest level of trust and professionalism.

Values-Driven Communication: 
Act as a cultural ambassador in all interactions, embodying Sage&rsquo;s values through clear, thoughtful, and respectful communication with employees, candidates, and external partners.
<h3 class="jobSectionHeader">
Requirements</h3>

Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s degree.</li>
<li>4+ years as an Executive Assistant.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proactive, self-starter who can anticipate needs, troubleshoot challenges, and implement solutions.</li>
<li>Excellent organizational skills.</li>
<li>Warmth and positivity: you love making people feel welcome and valued, whether they&rsquo;re a team member of a visitor.</li>
<li>Experience working with Google Suite and Slack.</li>
</ul>
Preferred Qualifications
<ul>
<li>Experience working for a fast growing startup</li>
<li>Experience working with Greenhouse ATS</li>
</ul><h3 class="jobSectionHeader">Benefits and Pay</h3>

Our headquarters are located in New York City's Union Square. We believe in cross team collaboration. We think good ideas can come from anyone, and we've designed our processes to encourage participation from all. While we take our mission seriously, we don't take ourselves too seriously. We like to host offsites, outings, and team meals where we can connect as people, not just as colleagues. We offer office lunch and a fully stocked snack bar. While we are an in office culture, we allow up to 2 remote days per week.

Our benefits package for employees includes competitive base compensation along with stock options. The expected annual salary range for this role is $110,000-$140,000 USD, depending upon the job level, which will depend on your level of expertise, your experience, and your qualifications. We also provide fully-paid health and dental insurance coverage for all of our employees, along with other health benefits including vision insurance, membership to premium primary and urgent care, and online medical health providers. We also have a take as you need time off policy, in addition to 7 paid holidays and a company wide winter break during the holidays.
<h3 class="jobSectionHeader">
EEO Statement</h3>

Sage is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Sage makes hiring decisions based solely on qualifications, merit, and business needs at the time.</div>

Taraki

<div>
 Our client
 
 Navigator HR
 
 is looking for
 
 Executive Assistant
 
 in
 
 Lahore.
 
 
 
 
 Job Description:
 
 
 
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 Manage the CEO's calendar end-to-end &mdash; schedule, prioritize, and protect time by coordinating internal and external meetings, appointments, and travel arrangements with zero conflicts.
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 Act as the first point of contact for the CEO's office &mdash; screen calls, emails, and correspondence, and ensure timely responses or escalations where needed.
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 Prepare, proofread, and format professional documents including reports, proposals, letters, and internal communications on behalf of the CEO.
 </li>
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 Create polished, visually compelling PowerPoint presentations for board meetings, client pitches, and internal briefings &mdash; with accuracy, consistency, and strong design sensibility.
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 Attend key meetings, record detailed and accurate minutes of meeting (MoM), and distribute them to relevant stakeholders in a timely manner.
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 Own the follow-up process on all action items arising from meetings &mdash; track deadlines, chase pending deliverables from department heads, and report status back to the CEO proactively.
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 Maintain a structured task management system for the CEO &mdash; log priorities, flag approaching deadlines, and provide daily briefings on pending matters.
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 Coordinate and arrange internal and external meetings, including logistics such as venue booking, agenda preparation, attendee invites, and pre-meeting briefing packs.
 </li>
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 Handle sensitive and confidential information &mdash; including HR matters, financial data, and strategic plans &mdash; with absolute discretion and professionalism at all times.
 </li>
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 Liaise with department heads, vendors, clients, and external stakeholders on behalf of the CEO to ensure seamless communication and coordination.
 </li>
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 Manage travel arrangements including flight bookings, hotel reservations, visa processing, and detailed itinerary preparation for domestic and international trips.
 </li>
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 Maintain organised filing systems &mdash; both physical and digital &mdash; for contracts, correspondences, reports, and other critical documents with easy retrieval.
 </li>
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 Support the CEO in special projects and ad hoc research tasks &mdash; gather data, summarise findings, and present insights in a clear and structured format.
 </li>
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 Anticipate the CEO's needs before they arise &mdash; think two steps ahead, flag potential issues early, and keep the office running smoothly without constant direction.
 
 
 
 </li>
 </ul>
 
 Qualifications &amp; Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field
 </li>
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 3&ndash;6 years of experience as an Executive or Personal Assistant, preferably supporting C-suite
 </li>
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 Advanced proficiency in Microsoft Office &mdash; Word, Excel, PowerPoint, and Outlook
 </li>
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 Exceptional written and verbal communication skills in English and Urdu
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 Strong command of business writing, email etiquette, and professional correspondence
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 Demonstrated ability to manage multiple priorities and meet tight deadlines
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 High level of discretion, integrity, and emotional intelligence
 </li>
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 Meticulous attention to detail &mdash; errors and missed deadlines are simply not acceptable in this role
 
 </li>
 </ul>
</div>

Executive Assistant - Navigator HR

DaBella

<div>Overview 
We are seeking a precision-driven, impact-focused Executive Assistant to support the CEO in managing daily operations, high-stakes scheduling, and strategic initiatives. In this critical role, you will be the gatekeeper and force-multiplier for the CEO, ensuring every detail is handled with accuracy, every deadline is met, and every commitment is executed flawlessly.
You&rsquo;ll thrive here if you are organized to your core, work best in a structured yet high-speed environment, and take pride in delivering results under pressure. This role demands a high degree of independence, factual decision-making, and the ability to anticipate needs before they arise.
About DaBella 
DaBella is one of the fastest-growing home improvement companies in the nation, powered by our core values &mdash; We Lead, We Care, We Grow. By joining DaBella, you&rsquo;ll play a direct role in amplifying the impact of our CEO while helping drive a company that&rsquo;s transforming the industry.
Compensation: $80,000-$110,000
Key Responsibilities<ul><li>
Masterfully manage the CEO&rsquo;s calendar, scheduling, and prioritization to ensure optimal productivity.</li><li>
Arrange and oversee complex domestic and international travel with precision and efficiency.</li><li>
Prepare high-quality reports, presentations, and correspondence that are accurate and compelling.</li><li>
Coordinate and execute executive meetings &mdash; from agenda creation to follow-up on action items.</li><li>
Serve as a trusted liaison between the CEO and key internal/external stakeholders.</li><li>
Manage confidential and sensitive information with the highest level of discretion.</li><li>
Oversee administrative processes such as expense reporting, invoicing, and vendor management.</li><li>
Drive progress on special projects, research, and high-priority initiatives with minimal oversight.</li></ul>
Qualifications<ul><li>
3&ndash;5 years of Executive Assistant experience, preferably supporting C-suite executives.</li><li>
Proven mastery of Microsoft Office and Google Workspace.</li><li>
Impeccable organizational skills and an ability to thrive in fast-paced, deadline-driven settings.</li><li>
Excellent communication skills &mdash; clear, concise, and direct.</li><li>
Strong judgment, discretion, and independence in decision-making.</li><li>
Willingness to travel up to 50%.</li></ul>
Benefits &amp; Perks<ul><li>
Medical, Dental, and Vision Insurance</li><li>
Health Savings Account (HSA) &amp; Life Insurance</li><li>
Short- and Long-Term Disability Insurance</li><li>
401k Plan</li><li>
Gym Membership Subscription &amp; Employee Assistance Program (EAP)</li><li>
Leadership development opportunities, including access to books, courses, and conferences</li><li>
Volunteer Paid Time Off (VPTO)</li></ul>
Time Off<ul><li>
80 hours of Paid Time Off annually with incremental increases</li><li>
6 paid holidays starting from day one</li></ul>
If you thrive in a fast-paced environment and excel at supporting executive leadership, we&rsquo;d love to hear from you. Apply today to make a lasting impact.
Learn more about DaBella at www.DaBella.us
#INDCORPORATE</div>

Executive Assistant to the CEO

myVA Rocks, LLC

Hey hey! We&rsquo;re looking for a highly skilled Executive Virtual Assistantto provide senior-level support to C-suite leaders, founders, and high-performing entrepreneurs. This role is ideal for an experienced EA who thrives in fast-paced environments, excels at anticipating needs, and operates as a true strategic partner, not just a task executor.Our clients rely on us to protect their time, increase their capacity, and help them operate with clarity and confidence. If you&rsquo;re known for being resourceful, proactive, and detail-obsessed, you may be the perfect fit.This role requires a blend of executive presence, operational excellence, and strong communication skills.Key Responsibilities: <ul><li>Manage complex executive calendars with proactive conflict resolution and strategic prioritization</li><li>Protect executive time by filtering requests, triaging communications, and ensuring daily alignment</li><li>Prepare leaders for meetings through agendas and follow-up tracking</li><li>Handle email and inbox management, including drafting responses and managing workflow</li><li>Serve as a professional liaison between executives and internal/external partners</li><li>Support leadership meetings, board prep, and cross-functional coordination</li><li>Document processes and create efficiencies within the executive&rsquo;s workflow</li><li>Plan and coordinate detailed travel itineraries aligned with business goals</li><li>Manage reservations, logistics, changes, and expense tracking with accuracy</li><li>Maintain a high level of discretion when handling confidential information</li></ul>Contract- up to 40 hours/wk100% remote- always!Flexible schedule- but you&rsquo;ll need consistent availability during standard U.S. business hoursRate: $20/hrOur VAs come from everywhere and are going places. If you have a great attitude, great attention to detail, love hyper-flexibility, and believe it's important to lift as you rise, we'd love to talk to you.This role is available to candidates working and residing in AL, AZ, AR, CO, DE, FL, GA, ID, IN, IA, KS, KY, LA, ME, MD, MI, MN, MS, MO, MT, NE, NV, NH, NM, NC, ND, OH, OK, OR, PA, RI, SC, SD, TN, TX, UT, VT, VA, WA, WI, WV, WY.Required Qualifications:<ul><li>5+ years supporting C-suite executives, founders, or senior leaders (remote or in-person)</li><li>Strong decision-making abilities with a proactive, anticipatory work style</li><li>Exceptional communication skills with impeccable grammar and professional presence</li><li>Highly organized with outstanding attention to detail and follow-through</li><li>Ability to prioritize, multitask, and remain calm under shifting deadlines</li><li>A trustworthy, approachable partner whom executives enjoy working with</li></ul>We&rsquo;re looking forward to hearing from you!myVA Rocks, LLC may request consumer reports, as defined by the federal Fair Credit Reporting Act, on you from a consumer reporting agency in connection with your employment application and for employment purposes. A consumer report is a compilation of information that might affect your employability. These reports may contain information about your character, general reputation, personal characteristics and mode of living. The reports may also contain information about you relating to your criminal history, credit history, driving and/or motor vehicle records, education or employment history, or other background checks.Job Type: ContractPay: $20.00 per hourExpected hours: up to 40/hrs per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: RemotePay: $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Admin Executive Virtual Assistant

Elios

<div>
 
 
 
 Physician Assistant
 
 
 
 
 Outpatient Clinic setting
 
 
 
 
 
 Seeking someone comfortable with Prenatal care (even if you don't have prior experience)
 
 
 
 
 
 
 **Qualifies for Loan Forgiveness program
 
 (Extra money in your pocket on top of the salary and bonus)
 
 
 
 
 
 
 
 
 
 
 
 
 Why look at this position?
 
 
 
 
 
 <ul>
 <li>
 This organization lives their mission of caring for the Community and those most in need - from the C Suite to each clinic and employee
 </li>
 <li>
 No nights
 </li>
 <li>
 Amazing training opportunity to get into a specialty area
 </li>
 <li>
 Strong, collaborative team
 </li>
 <li>
 Flexible scheduling
 </li>
 <li>
 Strong benefits package (can be discussed during phone conversation)
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Details:
 
 
 <ul>
 <li>
 Schedule: Monday - Friday position with a reasonable Clinical/Administrative hours breakdown
 </li>
 <li>
 Flexible scheduling as needed / fitting the team and patient schedules
 </li>
 <li>
 Must be a Nurse Practitioner or Physician Assistant
 </li>
 <li>
 2+ years experience as an NP or PA is ideal, but not required
 </li>
 <li>
 Attractive total compensation package including Salary and Bonus
 </li>
 </ul>
 
 
</div>

Physician Assistant

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10000 c suite assistant jobs Near Me

Administrative Assistant

Executive Assistant

Executive Assistant

Executive Assistant - Navigator HR

Executive Assistant to the CEO

Admin Executive Virtual Assistant

Physician Assistant