c suite assistant

talabat

<div>
 
 Job Description
 
 
 
 
 Whats on your plate?
 
 
 
 <ul>
 <li>
 Manage complex calendars, schedule meetings, and coordinate complex and detailed travel arrangements efficiently
 </li>
 <li>
 Prioritize and manage multiple tasks and projects with excellent attention to detail and organizational skills
 </li>
 <li>
 Prepare and support with reports, documents, and presentations for town halls, meetings, and summits
 </li>
 <li>
 Build and maintain strong relationships with internal teams, external partners, and stakeholders
 </li>
 <li>
 Handle sensitive and confidential information with discretion and emotional maturity
 </li>
 <li>
 Anticipate the needs of executives, demonstrating a proactive and &lsquo;two steps ahead&rsquo; mindset
 </li>
 <li>
 Resolve issues swiftly and effectively by thinking on your feet and maintaining composure under pressure
 </li>
 <li>
 Utilize G-Suite applications (Google Calendar, Docs, Sheets, Slides) to enhance productivity and collaboration
 </li>
 <li>
 Identify opportunities to improve processes and propose innovative solutions as a forward-thinking contributor
 </li>
 <li>
 Support the executive team with ad hoc projects, events,and operational support as needed
 </li>
 <li>
 Support with and lead on event management / team
 </li>
 <li>
 Work closely with the EA team to ensure consistency and seamless organization
 
 
 </li>
 </ul>
 
 What did we order?
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or in a similar role supporting C-suite management
 </li>
 <li>
 Exceptional organizational and multitasking abilities
 </li>
 <li>
 Strong interpersonal and communication skills, both written and verbal
 </li>
 <li>
 Ability to work independently with a proactive attitude and also thrive in a team environment
 </li>
 <li>
 Demonstrated emotional intelligence and discretion in handling confidential matters
 </li>
 <li>
 Proficiency in G-Suite and other office productivity tools
 </li>
 <li>
 Flexible, adaptable, and capable of maintaining composure in dynamic, fast-paced environments
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 We are seeking a highly organized and adaptable Executive Assistant to provide comprehensive support to our senior leadership team. The ideal candidate will excel in managing multiple C-suites and their priorities, demonstrating strong communication skills, and maintaining composure in high-pressure situations. This role requires a proactive, resourceful individual with exceptional interpersonal skills and the ability to work both independently and collaboratively.
</div>

Executive Assistant - MAT Cover 7-8 months

Confidential

<div>
 
 
 Job Overview:
 
 
 
 We are seeking an organized, resourceful, and detail-oriented Executive Assistant to provide high-level administrative support. The ideal candidate will be a proactive and strategic thinker, skilled in managing multiple priorities in a fast-paced environment, with a strong understanding of business operations and executive needs. This role requires exceptional communication, problem-solving, and project management skills to help the division achieve its goals efficiently and effectively.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate and facilitate internal and external meetings for the C-suite, ensuring agendas are set, materials are prepared, and follow-up actions are tracked.
 </li>
 <li>
 Act as the primary liaison between the C-suite and internal/external stakeholders, ensuring clear, accurate, and timely information flow.
 </li>
 <li>
 Anticipate the C-suite&rsquo;s needs, adjusting schedules as necessary and proactively resolving any conflicts or issues.
 </li>
 <li>
 Oversee the execution of corporate projects and initiatives, ensuring timelines, deliverables, and resources are properly coordinated.
 </li>
 <li>
 Prepare detailed reports, presentations, and other materials for C-suite meetings, ensuring they are well-researched, professional, and relevant.
 </li>
 <li>
 Draft, edit, and manage all correspondence (emails, letters, reports, etc.) on behalf of the C-suite, ensuring clarity and professionalism.
 </li>
 <li>
 Handle confidential and sensitive information with discretion, adhering to organizational policies and maintaining confidentiality.
 </li>
 <li>
 Proactively identify opportunities to improve business processes and contribute to the implementation of corporate initiatives.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 Minimum of 2-4 years in a senior administrative role, preferably supporting C-suite executives.
 </li>
 <li>
 Proficiency in Microsoft Office Suite Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Exceptional written and verbal communication skills in both English and Arabic.
 </li>
 </ul>
</div>

Executive Assistant

Howden

<div>
 
 The Personal Assistant (PA) will provide high-level administrative support to the Regional CEO, as well as potentially other C-suite executives as required, ensuring efficient day-to-day operations, effective time management, and seamless coordination across business activities. The role requires a high level of discretion, initiative, and professionalism, acting as a key point of contact between the executive team and internal/external stakeholders.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage and maintain the CEO&rsquo;s calendar, ensuring efficient scheduling of meetings, calls, and travel.
 </li>
 <li>
 Prepare briefing notes, agendas, presentations, and reports for internal and external meetings.
 </li>
 <li>
 Coordinate complex travel arrangements, including regional and international trips, visas, and itineraries.
 </li>
 <li>
 Handle confidential information with discretion and maintain the highest level of professionalism.
 </li>
 </ul>
 
 
 
 
 
 Strategic &amp; Operational Support
 
 
 <ul>
 <li>
 Support the CEO in monitoring and following up on strategic initiatives, ensuring deadlines and deliverables are met.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Stakeholder Management
 
 
 <ul>
 <li>
 Liaise between the CEO and internal/external stakeholders (partners, clients, and employees).
 </li>
 <li>
 Support the CEO in managing stakeholder relationships across different countries in the region.
 </li>
 <li>
 Coordinate and prepare for regional leadership conferences, townhalls, and client events.
 </li>
 </ul>
 
 
 
 
 
 Office &amp; Team Coordination
 
 
 <ul>
 <li>
 Oversee administrative support within the CEO&rsquo;s office to ensure smooth operations.
 </li>
 <li>
 Manage expense reports, approvals, and budgets related to the CEO&rsquo;s office.
 </li>
 </ul>
 
 
 
 
 
 Special Projects
 
 
 <ul>
 <li>
 Take ownership of ad-hoc projects as delegated by the CEO, often involving cross-functional coordination.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Minimum 5 years&rsquo; experience in an executive assistant or senior administrative role, ideally within the insurance sector
 </li>
 <li>
 Experience supporting C-suite or senior executives in a fast-paced, international environment.
 </li>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 </ul>
 
 
 
 
 
 What do we offer in return?
 
 
 
 A career that you define, supported by a strong commitment to technical and soft skills training.
 
 
 We offer a comprehensive package of rewards and benefits - including great medical insurance, competitive salary, and more.
 
 
 We provide a workplace where everyone has a voice, where volunteering in the community is part of the day job, and where everyone is encouraged to play a part towards our sustainability goals. We want people who want to make a difference - not just in the workplace, but in the industry and in the wider community.
 
 
 
 
 
 
 Our culture: People First
 
 
 
 Our core values dictate how we live and work. We are a group with independence and people at its heart and we are a home for talent with a unique culture: the biggest small company in the world.
 
 
 The focus on being a People First business has always been at the very heart of the Group; Our vision was to create an independent business with a unique culture and one that would survive and thrive as a business controlled by the people working for it. And finding the most talented and entrepreneurial people to join the Group has been and will continue to be key.
 
 
 
 
 
 
 Diversity &amp; Inclusion
 
 
 
 At HOWDEN we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, marital status or family circumstances.
 
 
 
</div>

Personal Assistant

Eva Interiors

<div>
 
 
 Position Purpose
 
 
 
 The Personal Assistant to the CEO provides high-level administrative, organizational, and strategic support to ensure the CEO&rsquo;s office operates smoothly and efficiently. The role requires exceptional professionalism, discretion, and attention to detail, acting as a trusted partner to the CEO in managing priorities, communications, and business commitments.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, meetings, and travel arrangements.
 </li>
 <li>
 Prepare meeting agendas, take minutes, and follow up on action items.
 </li>
 <li>
 Handle correspondence, reports, and presentations on behalf of the CEO.
 </li>
 <li>
 Prioritize and screen calls, visitors, and requests for the CEO&rsquo;s attention.
 </li>
 </ul>
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 Act as the first point of contact for the CEO with internal teams and external stakeholders.
 </li>
 <li>
 Draft, edit, and proofread documents, reports, and presentations.
 </li>
 <li>
 Maintain strict confidentiality and represent the CEO&rsquo;s office with professionalism.
 </li>
 </ul>
 
 
 Project &amp; Task Coordination
 
 
 <ul>
 <li>
 Monitor key projects, deadlines, and deliverables for the CEO.
 </li>
 <li>
 Conduct research, compile information, and prepare executive summaries.
 </li>
 <li>
 Coordinate with departments to ensure timely submission of required reports.
 </li>
 </ul>
 
 
 Administrative Management
 
 
 <ul>
 <li>
 Organize travel itineraries, visas, accommodation, and logistics.
 </li>
 <li>
 Maintain structured filing systems (digital and physical).
 </li>
 <li>
 Process expense reports and manage budgets related to the CEO&rsquo;s office.
 </li>
 </ul>
 
 
 Strategic Support
 
 
 <ul>
 <li>
 Anticipate the CEO&rsquo;s needs and proactively provide solutions.
 </li>
 <li>
 Ensure optimal use of the CEO&rsquo;s time by prioritizing and streamlining tasks.
 </li>
 <li>
 Support board meetings and executive sessions with accurate documentation.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 Minimum 5 years&rsquo; proven experience as a Personal Assistant or Executive Assistant at C-suite level.
 </li>
 <li>
 Strong organizational, time management, and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and collaboration tools.
 </li>
 <li>
 High level of discretion, integrity, and professionalism.
 </li>
 <li>
 Ability to work in a fast-paced, dynamic environment with changing priorities.
 </li>
 </ul>
 
 
 Preferred Profile
 
 
 <ul>
 <li>
 Previous experience supporting CEOs or senior executives in multinational or high-growth companies.
 </li>
 <li>
 Strong business acumen and ability to handle sensitive and confidential matters.
 </li>
 <li>
 Proactive, detail-oriented, and solution-focused professional.
 </li>
 </ul>
 
 
</div>

<div>
 
 
 Position Purpose:
 
 
 
 
 
 
 The Executive Assistant to the CEO is responsible for delivering high-level administrative, organizational, and strategic support to ensure the effective operation of the CEO&rsquo;s office. The role covers managing complex schedules, preparing reports and executive summaries, handling confidential communications, and coordinating key meetings and projects.
 
 
 
 
 
 
 Expected Outcome:
 
 
 
 Efficiently managed CEO office operations, well-prepared documentation, streamlined communication, and proactive support that enables the CEO to focus on strategic priorities and drive EVA Interiors&rsquo; business objectives.
 
 
 3. Key Accountabilities
 
 
 
 Key Accountability 1: Executive &amp; Calendar Management
 
 
 <ol>
 <li>
 Manage and prioritize the CEO&rsquo;s calendar, meetings, travel, and events.
 </li>
 <li>
 Anticipate scheduling conflicts and proactively resolve them.
 </li>
 <li>
 Ensure smooth coordination of daily, weekly, and monthly agendas.
 </li>
 </ol>
 
 
 Key Accountability 2: Reporting &amp; Documentation
 
 
 <ol>
 <li>
 Prepare executive summaries, reports, briefing packs, and board materials.
 </li>
 <li>
 Draft, review, and proofread correspondence, ensuring accuracy and professionalism.
 </li>
 <li>
 Maintain effective document control systems with version tracking.
 </li>
 </ol>
 
 
 Key Accountability 3: Meeting &amp; Communication Support
 
 
 <ol>
 <li>
 Coordinate high-level meetings, prepare agendas, and compile supporting documents.
 </li>
 <li>
 Record accurate minutes, track action points, and follow up on execution.
 </li>
 <li>
 Act as liaison between CEO and stakeholders, ensuring timely communication.
 </li>
 </ol>
 
 
 Key Accountability 4: Strategic &amp; Project Coordination
 
 
 <ol>
 <li>
 Support CEO-led initiatives by tracking milestones and preparing status updates.
 </li>
 <li>
 Conduct research, compile data, and prepare insight reports for decision-making.
 </li>
 <li>
 Coordinate with internal teams to ensure timely delivery of CEO priorities.
 </li>
 </ol>
 
 
 Key Accountability 5: Stakeholder &amp; External Relations
 
 
 <ol>
 <li>
 Serve as the first point of contact for clients, partners, and board members.
 </li>
 <li>
 Represent the CEO&rsquo;s office with discretion and professionalism.
 </li>
 <li>
 Maintain strong relationships across senior leadership and external networks.
 </li>
 </ol>
 
 4. Operating Environment
 
 <ul>
 <li>
 The Executive Assistant operates in a high-pressure, confidential, and fast-paced environment directly supporting the CEO. The role requires excellent judgment, prioritization, and the ability to manage multiple tasks across business, operational, and client-facing contexts simultaneously.
 </li>
 </ul>
 
 
 
 
 
 Technical Skills &amp; Knowledge:
 
 
 <ul>
 <li>
 Fluent in English (written &amp; spoken)
 </li>
 <li>
 Fluent in Arabic
 </li>
 <li>
 Advanced MS Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Expertise in scheduling tools and digital collaboration platforms (Teams, Zoom, Google Workspace)
 </li>
 <li>
 Strong executive reporting, summarization, and document control skills
 </li>
 <li>
 Project coordination and stakeholder management experience
 </li>
 <li>
 Board-level reporting and presentation preparation
 </li>
 <li>
 ERP/CRM system knowledge (Epicor, Salesforce, etc.)
 </li>
 <li>
 Excellent interpersonal and communication skills
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 
 
 
 <ul>
 <li>
 8&ndash;12 years of experience as an Executive Assistant
 </li>
 <li>
 Minimum 5 years supporting C-Suite executives (CEO, CFO, COO, etc.)
 </li>
 <li>
 Proven track record in handling confidential information with discretion
 </li>
 <li>
 Experience in report writing, executive summaries, and board-level documentation
 </li>
 <li>
 Regional MENA experience with exposure to global practices
 </li>
 <li>
 Industry background in Interior Design, Consulting, or Professional Services
 </li>
 </ul>
</div>

NOMIA

<div>Nomia helps companies reduce cost, manage risk, and increase efficiency for non-strategic third-party spend. We act as an extension of our customer&rsquo;s procurement team by executing the end-to-end sourcing, supplier onboarding and contracting process for indirect categories of spend.
We are focused on delivering an innovative and disruptive procurement solution to our customers to make managing non-strategic spend simpler, more transparent, and better value.
We are a global team based in the United Kingdom, Singapore, Dubai, Poland, India, and the United States.
The Role
We&rsquo;re seeking a proactive, highly organised Personal Assistant to support our Chief Revenue Officer.
You&rsquo;ll manage the day-to-day rhythm of their professional and (when needed) personal responsibilities&mdash;ensuring time is optimised, communication flows smoothly, and priorities stay aligned.
Responsibilities<ul>
<li>
Calendar &amp; Schedule Management: Coordinate complex internal and external meetings, manage diary entries, set reminders, resolve conflicts, and prioritise engagements efficiently
</li><li>Communications Support: Act as a primary point of contact for the CRO&mdash;manage emails, calls, correspondence, and liaise with colleagues, clients, and external partners
</li><li>Travel &amp; Logistics: Arrange business travel, accommodation, and itineraries with attention to detail and flexibility.</li>
<li>Meeting Preparation: Prepare agendas, briefing notes, papers, and follow up on action items. Optionally, draft presentations or summaries as needed.</li>
<li>Expense &amp; Task Tracking: Process expense reports and manage administrative tasks to keep operations running smoothly.</li>
<li>Event &amp; Project Support: Help organise internal events, workshops, and special projects related to revenue initiatives as required.</li>
<li>Ad-hoc Personal Support: Provide occasional personal assistance&mdash;errand coordination, restaurant reservations, household bookings&mdash;depending on the CRO&rsquo;s needs, while maintaining discretion and efficiency</li>
</ul>
Qualifications/Skills<ul>
<li>
Excellent organisational skills and keen attention to detail.</li>
<li>Proven experience supporting C-suite/Executives in fast paced environments</li>
<li>Language: Both English and Arabic</li>
<li>Strong communication&mdash;written and verbal&mdash;with a professional, discreet manner.</li>
<li>Ability to prioritise effectively and multitask in a fast-paced executive environment.</li>
<li>Proficient in productivity software (Outlook, Teams, G Suite, MS Office).</li>
<li>Tech-savvy, adaptable, and comfortable working across time zones or hybrid settings.</li>
<li>Demonstrated discretion handling confidential information.</li>
<li>Initiative-driven mindset and proactive problem solving.</li>
</ul>
General Information
<ul><li>Adhere to Nomia&rsquo;s data protection and information security policies at all times.</li>
<li>Promote diversity and inclusion in line with Nomia&rsquo;s core values.</li>
<li>This is a hybrid role, with two office days per week required, potentially more during training or as requested by your supervisor.</li>
<li>Contribute to continuous improvement in systems and processes.</li>
<li>Please note that this role description is a guideline, and duties may evolve over time.</li></ul></div>

Personal Assistant to Executive

<div>
 
 TheLoops, an IFS company, is the first enterprise-grade AI Agent platform built for mission-critical applications and industries. Our AI Agents act as digital coworkers that are governed, secure, always learning, and working 24/7 to drive measurable business outcomes.
 
 
 
 
 As we grow, we&rsquo;re looking for driven, collaborative and ambitious individuals to help us deliver the future of AI-powered operations
 
 
 
 
 By joining our team, you will have the opportunity to be part of a
 
 global, diverse environment;
 
 you will be joining a
 
 winning team
 
 with a
 
 
 commitment to sustainability;
 
 
 and a company where we get things done so that you can
 
 make a positive impact
 
 on the world.
 
 
 
 
 We&rsquo;re looking for innovative and original thinkers to work in an environment where you can
 
 #MakeYourMoment
 
 so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.
 
 
 
 
 If you want to change the status quo, we&rsquo;ll help you make your moment. Join Team Purple. Join IFS.
 
 
 
 
 
 
 Job Description
 
 
 
 
 As the Executive Assistant, you will act as the right hand to the CEO and CTO, enabling them to focus on strategic priorities by managing their schedules, coordinating travel, preparing documents, and handling expenses. You will also take on key office management responsibilities &mdash; ensuring the workspace runs efficiently, suppliers are managed effectively, and team operations are well supported. This is a role for someone who thrives in a dynamic environment, can juggle multiple priorities, and enjoys both executive-level interaction and hands-on operational tasks. This will also include managing our new office in Silicon Valley
 
 
 
 
 * This role must be able to site onsite 4+ days/week in the San Francisco Area
 
 
 
 
 
 Executive Support
 
 
 
 
 
 &middot; Manage complex and frequently changing calendars for the CEO and CTO of the Loops and SVP AI Revenue Operations, scheduling meetings across time zones.
 
 
 
 
 &middot; Coordinate domestic and international travel arrangements, including itineraries, visas, and accommodation.
 
 
 
 
 &middot; Prepare and process expense reports in a timely manner.
 
 
 
 
 &middot; Draft, edit, and prepare correspondence, presentations, and meeting materials.
 
 
 
 
 &middot; Organise and prepare for meetings, including gathering documents, setting up technology, and ensuring follow-up actions are tracked.
 
 
 
 
 &middot; Act as the primary point of contact for internal and external stakeholders on behalf of the CEO and CTO.
 
 
 
 
 
 Office Management &amp; Operations
 
 
 
 
 
 &middot; Oversee day-to-day office operations, ensuring supplies, equipment, and facilities are maintained.
 
 
 
 
 &middot; Manage relationships with vendors, contractors, and building management.
 
 
 
 
 &middot; Coordinate team events, meetings, and social activities.
 
 
 
 
 &middot; Support onboarding and offboarding processes in collaboration with HR.
 
 
 
 
 &middot; Maintain office policies, procedures, and health &amp; safety compliance.
 
 
 
 
 &middot; Provide ad hoc support to other leadership team members as needed.
 
 
 
 
 
 General Administration
 
 
 
 
 
 &middot; Assist with budget tracking and invoice processing for office-related expenses.
 
 
 
 
 &middot; Maintain accurate records and filing systems (both digital and physical).
 
 
 
 
 &middot; Support special projects and company initiatives, often working with cross-functional teams.
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant, or Office Manager (experience supporting C-suite executives preferred).
 </li>
 <li>
 Strong organisational and time management skills, with the ability to prioritise effectively.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High level of discretion and confidentiality.
 </li>
 <li>
 Strong problem-solving skills and ability to work independently.
 </li>
 <li>
 Proficiency with MS Office, Google Workspace, and virtual meeting platforms.
 </li>
 <li>
 Experience in a startup or fast-paced environment is highly desirable.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 <ul>
 <li>
 Salary Range: $90,000-$100,000 + 10% variable bonus
 </li>
 <li>
 Flexible paid time off, including sick and holiday
 </li>
 <li>
 Medical, dental, &amp; vision insurance
 </li>
 <li>
 401K with Company contribution
 </li>
 <li>
 Flexible spending accounts
 </li>
 <li>
 Life insurance and disability benefits
 </li>
 <li>
 Tuition assistance
 </li>
 <li>
 Community involvement and volunteering events
 </li>
 </ul>
 
 
 We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles, while also valuing inclusive workplace experiences. By fostering a sense of community, we drive innovation, strengthen connections, and nurture belonging. Our commitment ensures you can work in a way that suits you best, while also engaging with colleagues to share ideas and build meaningful relationships.
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. VEVRAA Federal Contractor, Equal Opportunity Employer
 
 
 
</div>

Executive Assistant- IFS The Loops

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