c suite assistant

Atlantic Group

<div>
 <ul>
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 Location: New York, NY
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 Type: Perm (Contingency)
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 Job #48204
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 Salary: $135,000
 
 
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 Job Overview &ndash; Senior Executive Assistant (C-Suite Support)
 
 
 
 
 Compensation: $135,000 &ndash; $185,000/year + bonus
 
 
 
 
 Location: New York, NY (Hybrid)
 
 
 
 Atlantic Group is hiring a Senior Executive Assistant (C-Suite Support) in New York, NY for our client, providing high-level executive and personal support to a senior leader within a fast-paced corporate environment. In this hybrid role, you will manage complex calendars, coordinate extensive domestic and international travel, oversee confidential communications, and support both business and select personal administrative matters while leveraging Microsoft Office tools to ensure seamless executive operations.
 
 
 
 Responsibilities as the Senior Executive Assistant (C-Suite Support):
 
 
 
 <ul>
 <li>
 Executive Calendar &amp; Administrative Management: Manage complex business calendars, schedule high-level meetings, prioritize competing demands, and support day-to-day executive administrative needs.
 </li>
 <li>
 Travel &amp; Logistics Coordination: Coordinate detailed domestic and international travel including itineraries, accommodations, transportation, and real-time adjustments.
 </li>
 <li>
 Strategic Project &amp; Presentation Support: Prepare executive-level materials, presentations, and reports using PowerPoint and Excel while supporting ad hoc strategic initiatives.
 </li>
 <li>
 Confidential Communications &amp; Liaison Support: Serve as a trusted liaison between the executive, internal leadership, external partners, and key stakeholders while maintaining strict confidentiality.
 </li>
 <li>
 Personal &amp; Home Administrative Coordination: Manage select personal scheduling, coordinate family-related travel logistics, and interact professionally with household contacts as needed.
 
 
 </li>
 </ul>
 
 Qualifications for the Senior Executive Assistant (C-Suite Support):
 
 
 
 <ul>
 <li>
 Experience: 5+ years of experience supporting C-Suite or senior executive leadership within a corporate, financial services, or professional services environment required.
 </li>
 <li>
 Industry Knowledge: Experience operating in fast-paced, high-performance environments with exposure to executive-level decision-making and confidential matters.
 </li>
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 Technical Skills: Advanced proficiency in Microsoft Office Suite including PowerPoint and Excel required, with strong calendar management systems experience.
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 Skills &amp; Attributes: Highly organized and proactive professional with exceptional discretion, strong communication skills, sound judgment, and the ability to remain calm and composed under pressure.
 
 
 </li>
 </ul>
 
 Application Notice:
 
 Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.
</div>

Senior Executive Assistant (C-Suite Support)

Daley And Associates, LLC

<div>
 
 
 
 
 
 Executive Assistant
 
 
 
 
 
 
 
 
 
 We are currently seeking candidates for an Executive Assistant to opportunity with a highly successful alternative asset management firm located in Boston, MA. The Executive Assistant will be responsible for providing executive support to the CEO and C-Suite leadership, including performing complex calendar management, coordinating domestic and international travel arrangements, and overseeing meeting preparation. Additionally, the Executive Assistant will manage day-to-day office operations to ensure efficient daily operations. The ideal candidate will have 4-6+ years of executive assistant, administrative assistant, or office management experience in investment management, financial services, or related professional services environment.
 
 
 
 
 
 
 
 
 This is a 3-6+ month contract-to-hire opportunity, paying between $40-$50/hour (depending on experience). This position supports a hybrid work-model (onsite 4 days and remote 1 day per week). &nbsp;
 
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 
 
 
 Provide executive support to the CEO and C-Suite leaders, while overseeing day-to-day office operations
 
 
 
 </li>
 <li>
 
 
 
 Manage complex calendars, meetings, and domestic and international travel
 
 
 
 </li>
 <li>
 
 
 
 Prepare and manage executive correspondence, presentations, and briefing materials
 
 
 
 </li>
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 Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
 
 
 
 </li>
 <li>
 
 
 
 Track priorities and ensure timely follow-through on action items
 
 
 
 </li>
 <li>
 
 
 
 Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
 
 
 
 </li>
 <li>
 
 
 
 Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
 
 
 
 </li>
 <li>
 
 
 
 Handle confidential information with discretion and support special projects as needed
 
 
 
 </li>
 <li>
 
 
 
 Perform additional responsibilities as needed
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 
 
 
 Bachelor&rsquo;s degree (required)
 
 
 
 </li>
 <li>
 
 
 
 4-6+ years of executive, administrative, and office assistant experience in investment management, financial services, or related professional services&nbsp;
 
 
 
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 Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
 
 
 
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 Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
 
 
 
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 Strong organizational, time management, and prioritization skills
 
 
 
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 High degree of professionalism, discretion, and sound judgement
 
 
 
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 Exceptional follow through skills with strong attention to detail
 
 
 
 
 </li>
 </ul>
 
 
 
 For immediate consideration, interested and qualified candidates should send their resume to Jenny at&nbsp;jfriedman@daleyaa.com.
 
 
 
 
 
 
 
 
 
 
 
 
</div>

Executive Assistant

Playfly Sports

<div><div>EXECUTIVE ASSISTANT

New York, New York

On-Site 


THE RUNDOWN

Playfly Sports is looking for an Executive Assistant to join our team in New York City. 


The Executive Assistant will provide high-level administrative and strategic support to the CEO and C-Suite team with the daily management of their commitments. The person in this role will coordinate meeting calendarization and operational support, ensuring proper time management and upkeep of administrative tasks such as expense reports and recurring meetings with stakeholders. Additionally, they will prepare correspondence, presentations, reports, and briefing documents for the C-Suite for high priority meetings. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong judgment and the ability to manage competing priorities in a fast-paced environment. 


WHAT YOU&rsquo;LL ACCOMPLISH 

<ul><li>Lead the strategic organization of C-Suite team before meetings by preparing pre-meeting documents (e.g., recaps of previous meetings, relevant background information), taking notes during meetings, and recapping action items after meetings.</li></ul>
<ul><li>Coordinate calendars and planning of meetings and events (with internal and external clients), including any logistical elements of such meetings (e.g., technical support, refreshments)</li></ul>
<ul><li>Assist with formatting communications and presentation decks</li></ul>
<ul><li>Plan and book all travel, optimizing and coordinating travel itineraries and transportation requirements for location, meeting requirements and attendees</li></ul>
<ul><li>Manage and submit expense reports, for C-Suite team in a timely manner</li></ul>
<ul><li>Ensure proper time management for C-Suite, filtering meeting requests and dynamically addressing changes in schedule based on business priority on their behalf by developing a deep understanding of the underlying business and stakeholders</li></ul>
<ul><li>Monitor key deadlines and proactively manage follow-ups</li></ul>
<ul><li>Maintain confidentiality, demonstrate professionalism, and anticipate needs while operating with minimal supervision.</li></ul>
<ul><li>Support special projects and cross-functional initiatives</li></ul>
<ul><li>Other job-related duties as assigned</li></ul> 


WHAT YOU&rsquo;LL BRING
<ul><li>Bachelor&rsquo;s degree preferred, or equivalent work experience</li></ul>
<ul><li>At least 2 years of executive administration experience</li></ul>
<ul><li>Excellent written and oral skills, including email with high-level executives and clients</li></ul>
<ul><li>High level of discretion and professionalism</li></ul>
<ul><li>English required, secondary language(s) a plus</li></ul>
<ul><li>Must be proficient in Microsoft Office suite (PowerPoint, Excel, Outlook, Word)</li></ul>
<ul><li>Must be proficient in Slack</li></ul>
<ul><li>A working understanding of AI support (e.g. Co-Pilot, ChatGPT)</li></ul>
<ul><li>Exceptional organizational, analytical and problem-solving skills and superior attention to detail</li></ul>
<ul><li>Ability to manage calendars and work across time zones seamlessly</li></ul>
<ul><li>Intellectually curious and a self-starter</li></ul>
<ul><li>Ability to multitask, works effectively under daily time constraints, and use discretion in managing sensitive communications and business relationships</li></ul> 


TRAVEL, LIFTING, PHYSICAL REQUIREMENTS
<ul><li>Expectation to be in office 4 to 5 days/week + days leadership team is in office.</li></ul>
<ul><li>Ability to travel for any work-related projects requiring in-person presence.</li></ul> 


COMPENSATION</div><div><div><div><div> 
Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.</div></div>
The base pay range for this role is:
$75,000 - $85,000 USD</div></div><div><div>
<div>
WHAT WE DO

Playfly Sports is the full-service, leading sports marketing and media company that enables brands to engage with sports fans on a local, regional, and national level through scaled linear, digital, and experiential assets. Playfly Sports drives outcome-based solutions into 90-million households via more than 7,800 live U.S. broadcasts of MLB, NBA, and NHL games; and influences sports fans of all ages through the management of college and high school multimedia rights, uniform branding, and high-profile sports sponsorship platforms. Playfly Sports has the unique ability to partner, innovate, and advance the aspirations of athletes, brands, academic institutions, and sports fans across the U.S. Playfly Sports is Powered by Partnership. Visit Playfly Sports online at playfly.com

WHAT WE STAND FOR

At Playfly, we know that a diverse, equitable, and inclusive company is a more innovative and successful one, but more importantly, we believe it&rsquo;s just the right thing to do. Through conversations, company initiatives, community events and partnerships, policy changes, data analysis, workshops, and support groups, we are dedicated to creating a workplace where everyone can thrive. We are here for the long haul and to do the meaningful work that creates true institutional change within our workplace, with our partners, and in the communities we serve.

EEOC &amp; DIVERSITY STATEMENT

Playfly Sports affirms that inequality is detrimental to our associates, our clients, and the communities we serve. Our goal is to impact lasting change through our actions. Together, we unite for equality and equity. Playfly Sports is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.

ACCOMMODATIONS

Playfly Sports is committed to the full inclusion of all qualified individuals, and as part of this commitment, Playfly Sports will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact recruiting@playfly.com.

We are unable to sponsor or take over sponsorship of an employment visa for this role at this time
</div>
</div><div><div>Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>
<div></div>
<div>For California and UK Residents, please read our Privacy Policy</div></div></div></div>

Ignite Visibility

<div><div><div><div><div><div><div><div><div><div><div><div><div><div>Job Title: Executive Assistant to the C-Suite 
Location: Remote (U.S. based, EST or CST time zones) 
Employment Type: Full-Time
About the Role
We are not looking for a traditional assistant. We are seeking a seasoned, polished Executive Assistant to provide a strategic uplift to our C-level leadership in a fast-paced, agile digital marketing agency environment. This is a critical role for an experienced professional (5-6 years) who can operate as a seamless extension of the executive.
This is a step-change in how we approach executive support. We need a partner who can navigate a high-growth agency setting and manage complex workflows with a proactive, high-judgment approach. Your mission will be to maximize executive impact by providing clarity in chaos, anticipating needs before they arise, and managing high-stakes operations with complete autonomy.
Who You Are: Core Competencies &amp; Mindset<ul><li>
Highly Organized &amp; Detail-Oriented: You are the person others trust to never let anything fall through the cracks. Your meticulous approach to logistics, communication, and follow-through ensures that the executive operates with precision and efficiency at all times.</li><li>
Proactive &amp; Strategic Anticipation: You don't wait to be asked. You understand the executive's short-term tactics and long-term goals, using that insight to prepare materials, block strategic thinking time, and filter low-priority distractions before they consume valuable bandwidth.</li><li>
High-Stakes Judgment: You have the poise and discretion to manage sensitive information and board-level communications. You know when to act independently and when to escalate.</li><li>
Process Optimization: You are a systems thinker. You don't just follow workflows; you build and refine them to create efficiency across the entire executive support layer.</li><li>
Resilience &amp; Adaptability: You thrive in the fast-moving, ever-changing world of digital marketing and remain calm under pressure.</li></ul>
What You&rsquo;ll Do: Key Responsibilities
Strategic Calendar &amp; Resource Protection:<ul><li>
Own the executive's time with fierce protection. Proactively manage a complex, dynamic calendar across multiple time zones (EST/CST/PST), ensuring time is allocated to strategic priorities, deep work, and preparation.</li><li>
Serve as a high-level strategic filter, triaging internal and external requests with sound judgment regarding urgency and business impact to ensure the executive's focus remains on what matters most.</li><li>
Conduct light email management, flagging high-priority communications and drafting responses where appropriate to ensure critical matters are addressed swiftly.</li></ul>
Executive Communications &amp; Liaison:<ul><li>
Serve as the primary point of contact for internal teams and external partners, ensuring all interactions are handled with professionalism and the executive's voice in mind.</li><li>
Draft, review, and refine internal communications and presentations to ensure clarity and alignment with company goals.</li></ul>
High-Stakes Project &amp; Logistics Coordination:<ul><li>
Orchestrate complex travel itineraries (domestic and occasional international), including ground transportation and accommodations, with contingency plans for last-minute changes.</li><li>
Plan and execute high-profile events such as board meetings and executive off-sites, managing all logistics with a sharp eye for detail.</li><li>
Oversee the submission and tracking of expense reports, ensuring strict compliance with company policies.</li></ul>
Operational &amp; Business Support:<ul><li>
Act as a strategic liaison to other departments (IT, Finance, HR) to resolve administrative issues swiftly, ensuring the executive's workflow is never interrupted.</li><li>
Identify and implement new tools and processes to streamline executive operations and improve bandwidth across the leadership team.</li></ul>
Qualifications &amp; Experience<ul><li>
Experience: 5-6 years of EA experience with a minimum of 3 years supporting C-level executives in high-growth environments (marketing agency, SaaS, Tech, Professional Services experience is strongly preferred).</li><li>
Location &amp; Availability: Must be based in the Eastern (EST) or Central (CST) time zones. Must be available during standard U.S. business hours with the flexibility to support early or late meetings as needed a C-Suite in PST.</li><li>
Technical Mastery: Expert-level proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets), Slack, Zoom, and modern scheduling tools.</li><li>
Communication: Impeccable written and verbal English communication skills.</li><li>
Judgment: Proven track record of handling highly confidential information with the utmost discretion and integrity.</li></ul>
To Apply: 
Please submit your resume and a brief cover letter explaining your experience in a high-level C-suite support role within an agency environment and why you are looking for a strategic partnership opportunity.</div></div></div></div></div></div></div></div></div></div></div></div></div></div><div></div>

Executive Assistant to the C-Suite (Remote)

Joulé

<div>
 Job Title: Senior Executive Assistant &ndash; Part Time
 
 
 
 Location: San Rafael, CA
 
 
 
 Type: Contract
 
 
 
 Compensation: $30 - $39.72 hourly
 
 
 
 Contractor Work Model: Hybrid (onsite day can be any day Mon-Thurs.)
 
 
 
 Hours: 16 hours (1 day onsite, 1 day remote)
 
 
 
 
 
 Overview
 
 
 
 
 
 
 We are seeking an exceptional Senior Executive Assistant to support the external government affairs team. This opportunity requires a polished professional who thrives in a fast-paced, dynamic environment.
 
 
 More than an administrative partner, the Senior Executive Assistant will serve as a trusted extension of this externally-facing team&mdash;anticipating needs, taking initiative, and creating leverage.
 
 
 
 What You&rsquo;ll Do
 
 
 &bull; Orchestrate complex scheduling, travel, communications, and offsite preparation with accuracy, and efficiency.
 
 
 &bull; Serve as a trusted liaison of external partners
 
 
 &bull; Partner in building and sustaining positive environment by supporting offsites, events, and initiatives that strengthen engagement.
 
 
 &bull; Leveraging digital tools&mdash;including emerging technologies like AI&mdash;to drive efficiency and unlock new ways of working.
 
 
 &bull; Draft, review, and refine executive-level communications, presentations, and reports with clarity, accuracy, and professional polish.
 
 
 &bull; Handle budgeting of group, including management of ARIBA contracts, PO generation, and invoicing.
 
 
 &bull; Prepare federally required reports.
 
 
 
 
 
 
 What You Bring
 
 
 &bull; 10+ years of experience supporting C-suite or senior executives in complex, global, or high-growth organizations.
 
 
 &bull; A reputation for being proactive, kind, and highly attuned to anticipating the needs of executives.
 
 
 &bull; Demonstrated success managing senior leadership teams.
 
 
 &bull; Exceptional organizational skills with the ability to manage multiple, shifting priorities in high-pressure environments.
 
 
 &bull; Superior written and verbal communication skills, with executive-level polish.
 
 
 &bull; Strong problem-solving ability and creativity in approaching challenges.
 
 
 &bull; Proven fluency with modern digital tools and platforms; comfort guiding others in navigating emerging technologies.
 
 
 
 
 &nbsp;
 
 System One, and its subsidiaries including Joul&eacute;, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
 
 
 
 
 System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
 
 
 
 
 
 Ref: #558-Scientific
</div>

Senior Executive Assistant- Part Time

Global Procurement Solutions, Inc.

<div>
 
 
 Not Remote | High-Pressure | Multi-Company Role
 
 
 
 
 
 
 
 Reports To:
 
 President
 
 
 
 
 
 
 Overview
 
 
 
 
 
 
 
 About Us &amp; Role Overview
 
 
 
 We are a
 
 mission-driven organization
 
 supporting a diverse portfolio of
 
 for-profit and nonprofit entities
 
 spanning
 
 federal government contracting, finance, real estate, firearms-related industries
 
 , and multiple
 
 501(c)(3), 501(c)(4), 501(c)(6), and VSO (c)(19)
 
 organizations. Our work is rooted in
 
 service, execution, and long-term value creation
 
 , requiring disciplined operations, trusted leadership support, and uncompromising standards.
 
 
 
 
 
 This role is not administrative support in the traditional sense. We are seeking a
 
 highly experienced Executive/ Personal Assistant
 
 who operates as a
 
 strategic execution partner
 
 to senior leadership across
 
 multiple companies and initiatives
 
 . The position demands exceptional judgment, intellectual rigor, discretion, and the ability to
 
 protect executive time while keeping complex, high-impact work moving forward at speed
 
 . You will also be responsible for
 
 managing all aspects of executive readiness and seamless execution
 
 , ensuring both professional and priority personal logistics are anticipated, coordinated, and flawlessly executed to maximize efficiency and focus.
 
 
 
 
 
 The ideal candidate thrives in
 
 high-pressure, high-velocity environments
 
 , can anticipate needs before they are verbalized, and brings order to complexity. You must be capable of managing a
 
 dense, ever-changing calendar
 
 , coordinating across leadership teams and external stakeholders, and maintaining flawless execution across competing priorities. This role requires calm, decisive action, loyalty, and the ability to operate independently without hand-holding.
 
 
 
 
 
 This is a
 
 full-time, in-office position
 
 based in
 
 Altamonte Springs, Florida
 
 and is best suited for a seasoned executive assistant who is mission-driven, detail-obsessed, technologically competent, and capable of handling wide-ranging responsibilities every day, without excuses.
 
 
 
 
 
 
 Core Responsibilities
 
 
 
 
 
 
 
 Executive &amp; Time Management
 
 
 <ul>
 <li>
 Protect executive time at all costs by
 
 running a complex, dynamic calendar
 
 across multiple companies.
 </li>
 <li>
 Manage both executive and personal scheduling, priorities, and communication with precision and authority, to ensure optimal use of time and focus.
 </li>
 <li>
 Anticipate needs before they are spoken and proactively resolve logistical needs that impact the executive&rsquo;s availability, readiness, and performance.
 </li>
 <li>
 Filter, prioritize, and manage all inbound communication (email, calls, requests).
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Coordination
 
 
 <ul>
 <li>
 Serve as a central coordination point between the executive and leadership teams.
 </li>
 <li>
 Coordinate with internal teams, manufacturers, distributors, political entities, and external organizations.
 </li>
 <li>
 Draft, prepare, and manage executive correspondence, reports, and presentations.
 </li>
 <li>
 Maintain the executive&rsquo;s voice, standards, and expectations in all communications.
 </li>
 </ul>
 
 
 
 
 
 Project &amp; Execution Management
 
 
 <ul>
 <li>
 Keep both executive and personal projects moving forward simultaneously, ensuring both commitments are seamlessly managed.
 </li>
 <li>
 Track deadlines, deliverables, and action items across multiple initiatives and companies.
 </li>
 <li>
 Follow up relentlessly to ensure execution and accountability.
 </li>
 <li>
 Prepare summaries, reports, and project updates for leadership.
 </li>
 </ul>
 
 
 
 
 
 Travel, Events &amp; Meetings
 
 
 <ul>
 <li>
 Ensure travel arrangements account for executive preferences, readiness, and seamless transitions between professional and personal commitments.
 </li>
 <li>
 Plan and manage complex domestic and international travel.
 </li>
 <li>
 Coordinate executive meetings, board meetings, conferences, and off-sites.
 </li>
 <li>
 Prepare agendas, materials, and ensure follow-through on all action items.
 </li>
 <li>
 Take accurate, actionable meeting minutes and distribute as directed.
 </li>
 </ul>
 
 
 
 
 
 Confidentiality &amp; Trust
 
 
 <ul>
 <li>
 Handle sensitive and confidential matters with absolute discretion.
 </li>
 <li>
 Maintain strict confidentiality regarding executive decisions, strategies, and operations.
 </li>
 <li>
 Act with loyalty, professionalism, and judgment at all times.
 </li>
 <li>
 Exercise sound judgment when managing matters that extend beyond standard business operations.
 </li>
 </ul>
 
 
 
 
 
 Administrative Leadership
 
 
 <ul>
 <li>
 Implement and improve systems, workflows, and administrative best practices.
 </li>
 <li>
 Mentor or oversee junior administrative staff as needed.
 </li>
 <li>
 Continuously improve efficiency and execution standards.
 </li>
 </ul>
 
 
 
 
 
 Environment &amp; Expectations
 
 
 <ul>
 <li>
 
 High pressure
 
 </li>
 <li>
 
 High speed
 
 </li>
 <li>
 
 Multi-company responsibility
 
 </li>
 <li>
 Extended hours may be required depending on executive needs and travel.
 </li>
 <li>
 This role requires calm execution under pressure and zero drama.
 </li>
 </ul>
 
 
 
 
 
 You Must Be Able To
 
 
 <ul>
 <li>
 Protect executive time relentlessly
 </li>
 <li>
 Run an extremely complex calendar
 </li>
 <li>
 Manage communication and scheduling flawlessly
 </li>
 <li>
 Coordinate across leadership teams
 </li>
 <li>
 Anticipate needs before they are spoken
 </li>
 <li>
 Keep all projects moving forward
 </li>
 <li>
 Stay calm under pressure
 </li>
 <li>
 Turn chaos into clean execution
 </li>
 </ul>
 
 
 
 
 
 Who You Must Be
 
 
 <ul>
 <li>
 Loyal
 </li>
 <li>
 Intelligent
 </li>
 <li>
 Detail-obsessed
 </li>
 <li>
 Fast-moving
 </li>
 <li>
 Mission-driven
 </li>
 <li>
 Tech-competent
 </li>
 <li>
 Highly organized
 </li>
 <li>
 Zero drama
 </li>
 <li>
 Zero excuses
 </li>
 <li>
 Able to learn and maintain executive voice and standards
 </li>
 <li>
 Capable of handling wide responsibilities every day
 </li>
 </ul>
 
 
 
 
 
 Not for You If
 
 
 <ul>
 <li>
 You get overwhelmed easily
 </li>
 <li>
 You need hand-holding
 </li>
 <li>
 You want a comfortable or slow-paced job
 </li>
 <li>
 You avoid pressure or accountability
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Qualifications
 
 
 
 
 
 
 
 Required:
 
 
 <ul>
 <li>
 
 5+ years
 
 as an Executive Assistant or similar role supporting senior or C-suite leadership
 </li>
 <li>
 Proven experience in high-demand, fast-paced environments
 </li>
 <li>
 Ability to manage multiple executives, companies, or complex operations
 </li>
 <li>
 Strong references (will be checked)
 </li>
 </ul>
 
 
 
 
 
 Preferred:
 
 
 <ul>
 <li>
 Former military strongly preferred
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
 </li>
 <li>
 Experience with project management tools, CRM systems, and collaboration platforms (Teams, Zoom, Webex)
 </li>
 </ul>
 
 
 
 
 
 Serious candidates only.
 
 
 
 
 
 
 
 NO rookies.
 
 
 
 
 
 
 
 Very experienced professionals only, with proof.
 
 
 
 
 
 
 
 References will be called and verified.
 
 
 
 
 
 
 
 Physical Demands and Work Environment
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;The position may require extended hours during peak periods or when supporting senior leadership.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;You will work within an energetic, dynamic environment alongside both civilian professionals and former military personnel, fostering collaboration, accountability, and high performance.
 
</div>

Executive/ Personal Assistant (On-Site - Altamonte Springs, FL)

WPS Health Solutions

<div>Our Executive Assistant provides high-level administrative support to designated C-Suite executives. This role requires a strong sense of discretion, confidentiality, and the ability to make sound decisions independently. The role requires the ability to manage multiple priorities, coordinate complex schedules, and handle sensitive information with integrity. This role is essential in ensuring the smooth operation of the executive office and supporting the leadership team in meeting organizational objectives.

Salary Range: $75,000 - $85,000 
The base pay offered for this position may vary within the posted range based on your job-related knowledge, skills and experience.

Hybrid Work: 
This position will be hybrid, having the regional availability to come in our office 3 to 4 days a week.
 
Our office location: WPS Corporate Center Building - 1717 W. Broadway in Madison, WI.

How do I know this opportunity is right for me? In this role you will:
<ul>
<li>Coordinate and manage complex C-Suite calendars and scheduling, ensuring efficient time management for executives.</li>
<li>Provide onsite and virtual support for meetings, including preparation and coordination of logistics.</li>
<li>Prepare correspondence, reports, presentations, agendas, and meeting minutes using various business applications.</li>
<li>Arrange business travel and coordinate on-site, off-site, hybrid, and virtual meetings.</li>
<li>Lead special projects focused on process improvements and operational efficiencies.</li>
<li>Prepare responses to routine correspondence and inquiries, ensuring timely and professional communication.</li>
<li>Assist with regulatory filings as needed, maintaining accuracy and compliance.</li>
<li>Coordinate and submit expense reports, ensuring adherence to company policies.</li>
<li>Compile and manage team weekly reports, ensuring data is accurate and delivered on time.</li>
<li>Handle sensitive information and maintain strict confidentiality.</li>
</ul>
Minimum Qualifications
<ul><li>Bachelor&rsquo;s Degree in related field or equivalent combination of education and work experience.</li>
<li>4 or more years of experience providing high-level administrative support, with proven success in supporting C-suite executives.</li>
<li>Exceptional ability to manage competing priorities with a strong aptitude for decision-making and time management.</li>
<li>Proficiency in meeting technology, including setting up and troubleshooting platforms like MS Teams, and other virtual meeting tools.</li>
<li>Excellent verbal and written communication skills, with the ability to interact effectively with individuals at all levels, demonstrating professionalism and clarity.</li>
<li>Proven ability to prioritize and manage multiple assignments while maintaining focus on both short-term deadlines and long-term objectives.</li>
<li>Proactively identifies and solves problems, demonstrating resourcefulness and creativity while driving operational efficiencies and leveraging technology to streamline processes.</li>
</ul>
Preferred Qualifications
<ul>
<li>7 or more years of experience providing high-level administrative support, with proven success in supporting C-suite executives.</li>
<li>Experience working in a fast paced, highly collaborative, and complex environment.</li>
</ul>
Remote Work Requirements
<ul>
<li>High speed cable or fiber internet</li>
<li>Minimum of 10 Mbps downstream and at least 1 Mbps upstream internet connection (can be checked at https://speedtest.net)</li>
<li>Please review Remote Worker FAQs for additional information</li>
</ul>
Benefits
<ul>
<li>Hybrid work</li>
<li>Performance bonus and/or merit increase opportunities</li>
<li>401(k) with a 100% match for the first 3% of your salary and a 50% match for the next 2% of your salary (100% vested immediately)</li>
<li>Competitive paid time off</li>
<li>Health insurance, dental insurance, and telehealth services start DAY 1</li>
<li>Professional and Leadership Development Programs
 </li><li>Review additional benefits: (https://www.wpshealthsolutions.com/careers/)</li>
</ul>
Who We Are

WPS, a health solutions company, is a leading not-for-profit health insurer and federal government contractor headquartered in Madison, Wisconsin. WPS offers health insurance plans for individuals, families, seniors and group health plans for small to large businesses. We process claims and provide customer support for beneficiaries of the Medicare program and manage benefits for millions of active-duty and retired military personnel across the U.S. and abroad. WPS has been making healthcare easier for the people we serve for nearly 80 years. Proud to be military and veteran ready.

Culture Drives Our Success

WPS&rsquo; culture is where the great work and innovations of our people are seen, fueled and rewarded. We accomplish this by creating an open and empowering employee experience. We recognize the benefits of employee engagement as an investment in our workforce&mdash;both current and future&mdash;to effectively seek, leverage, and include differing and unique perspectives that fuel agility and innovation on high-performing teams. This results in people bringing their authentic selves to work every day in an organization that successfully adapts to business changes and new opportunities.

We are proud of the recognition we have received from local and national organization regarding our culture and workplace: WPS Newsroom - Awards and Recognition.

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