c suite assistant

Lionsgate

<div>
 
 
 Summary of Position
 
 
 
 Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO
 </li>
 <li>
 Assist with managing calendars, scheduling meetings, and preparing meeting materials
 </li>
 <li>
 Coordinate travel arrangements and itineraries as needed
 </li>
 <li>
 Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings
 </li>
 <li>
 Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items
 </li>
 <li>
 Act as a liaison and point-of-contact on behalf of the executive office when needed
 </li>
 <li>
 Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly
 </li>
 <li>
 Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences
 </li>
 <li>
 Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support
 </li>
 <li>
 Uphold the highest standards of professionalism and confidentiality across all responsibilities
 </li>
 <li>
 Be available after hours for urgent, time-sensitive needs, as required
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Skills
 
 
 <ul>
 <li>
 Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc.
 </li>
 <li>
 Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint)
 </li>
 <li>
 Strong verbal and written communication skills
 </li>
 <li>
 Meticulous attention to detail and highly organized
 </li>
 <li>
 Ability to multitask, manage shifting priorities, and remain calm under pressure
 </li>
 <li>
 Comfortable working in a dynamic, fast-paced environment with senior-level executives
 </li>
 <li>
 A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant
 </li>
 </ul>
 
 
 
 
 
 Nice to Haves
 
 
 <ul>
 <li>
 1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries
 </li>
 <li>
 Experience supporting multiple executives or working in a &ldquo;floater&rdquo; or cross-functional support role
 </li>
 <li>
 Passion for the entertainment industry and an interest in executive leadership operations
 </li>
 <li>
 Familiarity with industry workflows such as production, agencies, or talent relations
 </li>
 </ul>
 
 
 
 
 
 About Lionsgate
 
 
 
 Lionsgate (NYSE: LION) is one of the world&rsquo;s leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio&rsquo;s bold and entrepreneurial culture.
 
 
 
 
 
 
 Our Benefits
 
 
 <ul>
 <li>
 Full Coverage &ndash; Medical, Vision, and Dental
 </li>
 <li>
 Work/Life Balance &ndash; generous sick days, vacation days, holidays, and Impact Day
 </li>
 <li>
 401(k) company matching
 </li>
 </ul>
 
 
 
 
 
 Compensation
 
 
 
 $43,000 - $45,000
 
 
 
 
 
 
 EEO Statement
 
 
 
 
 Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.
 
 
</div>

Assistant, C-Suite

Edelman

<div>
 We&rsquo;re looking for an Executive Assistant (EA) to support our CEO in Saudi Arabia. This role is essential in ensuring efficient, proactive, and confidential executive-level support. You&rsquo;ll work closely with the CEO and leadership team to manage priorities, communication flow, and day-to-day operations, serving as a trusted gatekeeper and connector.
 
 
 This is an opportunity to join a dynamic, purpose-driven team where your attention to detail, cultural fluency, and organizational excellence will help advance strategic priorities and team success.
 
 
 
 Who you are?
 
 
 
 <ul>
 <li>
 A proactive and highly organized professional with a high level of discretion and cultural sensitivity
 </li>
 <li>
 Fluent in Arabic and English (written and spoken), with excellent communication skills
 </li>
 <li>
 Solutions-oriented, calm under pressure, and capable of anticipating needs before they arise
 </li>
 <li>
 Comfortable working with senior stakeholders and maintaining confidentiality at all times
 
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do?
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO, including calendar, travel, and meeting management
 </li>
 <li>
 Act as a key liaison between the CEO and internal/external stakeholders
 </li>
 <li>
 Manage information flow in a timely and accurate manner, including preparation of briefs, agendas, presentations, and reports
 </li>
 <li>
 Support the planning and coordination of events, offsites, and leadership meetings
 </li>
 <li>
 Monitor tasks and ensure timely follow-ups across cross-functional teams
 </li>
 <li>
 Handle confidential information with the utmost discretion
 </li>
 <li>
 Translate or proofread documents as needed between English and Arabic
 </li>
 <li>
 Act as a cultural ambassador, ensuring smooth communications across global and local teams
 
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 5+ years of experience supporting C-suite or senior leaders, ideally in an international or communications environment
 </li>
 <li>
 Strong command of Arabic and English (fluency required)
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
 </li>
 <li>
 Exceptional interpersonal and organizational skills
 </li>
 <li>
 High emotional intelligence and a collaborative mindset
 </li>
 <li>
 Experience managing complex calendars and coordinating across multiple time zones
 </li>
 <li>
 Ability to work independently and prioritize in a fast-paced, evolving environment
 
 
 
 </li>
 </ul>
 
 Why Edelman?
 
 
 
 <ul>
 <li>
 At Edelman, we believe in trust as the cornerstone of communication&mdash;and our culture is grounded in empathy, curiosity, and collaboration. We&rsquo;re proud to champion diversity, equity, inclusion, and belonging (DEIB), and we strive to reflect the communities we serve.
 </li>
 <li>
 We welcome applicants of all backgrounds and identities, and we&rsquo;re committed to creating an inclusive environment where everyone feels they belong.
 </li>
 </ul>
</div>

Executive Assistant to CEO

Kempinski Hotel

This position provides high-level administrative and strategic support to the C-Suite, acting as a trusted partner, gatekeeper, and liaison between the executive office and internal/external stakeholders. The role requires exceptional discretion, organizational agility, and the ability to anticipate needs, manage complex priorities, and ensure the seamless execution of executive operations.
<ul>
<li>Manage complex calendars and schedules across multiple time zones, coordinating meetings and appointments efficiently.</li>
<li>Prepare and format correspondence, presentations, and reports with accuracy and professionalism.</li>
<li>Handle comprehensive travel logistics, including flights, accommodations, visas, and detailed itineraries.</li>
<li>Manage expense reports, budget tracking, and general administrative workflows.</li>
<li>Coordinate and prepare documentation for insurance claims.</li>
<li>Support tax reporting processes, including data gathering, document organization, and coordination.</li>
<li>Maintain organized filing systems, databases, and tracking tools for easy access and follow-up.</li>
<li>Coordinate and support internal and external meetings, events, and conferences.</li>
<li>Oversee meeting logistics; booking rooms, preparing materials, and ensuring all arrangements run smoothly.</li>
<li>Manage all incoming and outgoing communications, mail, and courier services.</li>
<li>Prepare and update PowerPoint presentations, Excel reports, and other business documents.</li>
<li>Assist the C-Suite with Executive Committee agendas, meeting minutes, and distribution of materials.</li>
<li>Support visiting executives and partners with travel, hotel, and transfer arrangements.</li>
<li>Provide office support, including maintaining pantry supplies, ordering stationery supplies, and ensuring a tidy and welcoming office environment.</li>
</ul>

Executive Assistant C-Suite

Infleqtion

<div>
 
 About Infleqtion
 
 
 
 
 Infleqtion
 
 harnesses the power of quantum to expand human potential.
 
 
 We design, build, and sell quantum computers, precision sensors, and software, commercializing atom-based quantum products that deliver orders-of-magnitude improvement in computing, sensing, and timing applications. Our technologies support breakthroughs across artificial intelligence, national security, energy optimization, scientific discovery, material science, and space exploration.
 
 
 As the world's only full-spectrum quantum company, Infleqtion operates at the intersection of science and scalability. Our teams in Boulder, Chicago, Madison, Oxford, and Melbourne are building quantum systems that transform research into reality and accelerate the world's quantum advantage.
 
 
 At Infleqtion, we're building the quantum future one atom at a time.
 
 
 
 The Opportunity
 
 
 
 We are seeking a highly organized, proactive, and adaptable
 
 Executive Administrative Assistant
 
 to support members of our senior leadership team.
 
 
 This is a
 
 Colorado-based hybrid role
 
 with regular in-office presence in Louisville. The ideal candidate will balance strategic awareness with hands-on execution, manage multiple executives and competing priorities with ease, and maintain confidentiality in all matters.
 
 
 You'll work collaboratively with other administrative professionals to ensure consistency, efficiency, and seamless coordination across the organization. The right person thrives in a fast-moving environment, stays composed under pressure, and brings order to complexity.
 
 
 This role is ideal for a professional who takes an
 
 Infleqtion-first
 
 approach &mdash; supporting leadership collectively, balancing priorities across the organization, and ensuring seamless coordination across teams.
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to senior executives, including complex calendar, meeting, and communication management
 </li>
 <li>
 Coordinate travel logistics and detailed itineraries for domestic and international trips
 </li>
 <li>
 Prepare expense reports and ensure timely processing
 </li>
 <li>
 Serve as a trusted liaison between executives, employees, and external partners
 </li>
 <li>
 Anticipate needs, manage shifting priorities, and ensure leaders are prepared for meetings and commitments
 </li>
 <li>
 Support the preparation of presentations, reports, and board materials
 </li>
 <li>
 Coordinate logistics for leadership meetings, site visits, and events
 </li>
 <li>
 Maintain confidentiality of highly sensitive information
 </li>
 <li>
 Collaborate closely with other administrative team members to ensure alignment, consistency, and coverage
 </li>
 <li>
 Manage projects and special assignments as needed to support executive initiatives
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in a related field, or equivalent combination of education and experience
 </li>
 <li>
 At least 5 years of experience supporting senior executives or C-suite leaders in a dynamic or high-growth organization
 </li>
 <li>
 Proven ability to manage multiple executives, shifting priorities, and fast-changing schedules with professionalism
 </li>
 <li>
 Advanced proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel
 </li>
 <li>
 Exceptional organizational and time-management skills with attention to detail
 </li>
 <li>
 Strong judgment, discretion, and the ability to handle confidential information
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Calm and resourceful when information is incomplete or priorities change
 </li>
 <li>
 Collaborative, team-oriented, and confident working closely with other administrative professionals
 </li>
 <li>
 Experience coordinating international travel and event logistics is a plus
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Benefits
 
 
 <ul>
 <li>
 Salary range: 87,000 to 109,000 USD/year
 </li>
 <li>
 100% company-paid medical, dental, vision, short/long-term disability
 </li>
 <li>
 Employer-funded Health Savings Account
 </li>
 <li>
 Unlimited PTO
 </li>
 <li>
 401(k) match
 </li>
 <li>
 Company-paid Life and AD&amp;D Insurance
 </li>
 <li>
 Flexible Savings Account
 </li>
 <li>
 Paid FMLA, Maternity/Paternity Leave
 </li>
 <li>
 Employee Assistance Program
 </li>
 <li>
 Student Loan Repayment
 </li>
 <li>
 Equity package
 </li>
 </ul>
</div>

Executive Administrative Assistant

Venus Group

Job description:Job Title: Marketing Executive Assistant to DirectorLocation: Lahore Reporting To: Director Salary Range: PKR 55,000 &ndash; 75,000 per month Experience Required: Minimum 2 yearsJob PurposeWe are seeking a dynamic and detail-oriented Marketing Executive Assistant who possesses excellent written and spoken English skills and a strong understanding of marketing principles. The ideal candidate will support the Director by managing schedules, preparing marketing proposals, coordinating communication, and assisting in the execution of marketing-related tasks.Key Responsibilities1. Communication &amp; Documentationa. Draft and edit marketing proposals, presentations, campaign briefs, and business emails in clear, professional English.b. Prepare meeting agendas, minutes, and action plans related to marketing projects and collaborations.c. Handle confidential marketing and strategic documents with discretion and accuracy.2. Calendar &amp; Schedule Managementa. Maintain and manage the Director&rsquo;s calendar, appointments, and deadlines. b. Arrange and confirm meetings, calls, and reminders proactively. c. Coordinate with internal and external stakeholders for scheduling purposes.3. Travel &amp; Logisticsa. Develop detailed travel plans and itineraries, including flight schedules, hotel bookings, and ground transportation.b. Manage travel expenses and documentation.c. Handle last-minute changes in travel or meeting schedules efficiently.<ul><li>Plan travel for marketing events, conferences, or client meetings.</li><li>Handle last-minute changes in travel or event schedules efficiently.</li></ul>4. Administrative Supporta. Assist in preparing marketing reports, competitive analyses, and social media content calendars.b. Coordinate with marketing vendors, agencies, and partners.c. Help track deadlines for campaigns, product launches, or creative deliverables.d. Organize and maintain electronic and physical marketing files.Requirements<ul><li>Bachelor&rsquo;s degree in Marketing, Business Administration, Mass Communication, or a related field.</li><li>Minimum 2 years of experience in a similar role as a Marketing Assistant, Executive Assistant in a marketing department, or related field.</li></ul>Skills &amp; Competencies<ul><li>Exceptional written and verbal communication skills in English.</li><li>Strong understanding of marketing terminology and processes.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to draft marketing proposals, campaign briefs, and reports.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Discretion and professionalism in handling confidential information.</li><li>Ability to work independently and prioritize tasks effectively.</li><li>Attention to detail and proactive problem-solving skills.</li><li>Ability to draft marketing proposals, campaign briefs, and reports.</li><li>Familiarity with marketing tools or platforms (e.g. Google Workspace, Canva, social media management tools) is a plus.</li></ul>Job Type: Full-timePay: Rs55,000.00 - Rs75,000.00 per monthWork Location: In person

Marketing Executive Assistant to Director

The Arts Club Dubai

<div><div>ABOUT US<div></div><div> 
The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners. 
 
It is the first international outpost of the celebrated and historical private members&rsquo; club, established in 1863 in Mayfair, London. The Club&rsquo;s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield. 
 
A lifestyle for our members. 
 
The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.</div><div></div><div> 
The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team. 
The Executive Assistant provides comprehensive, high-level administrative and organizational support to C-suite executives, including the CEO, CFO. Acting as a trusted partner, the Executive Assistant ensures the smooth management of executive operations, communications, and strategic priorities. This role is integral in optimizing executive productivity, facilitating seamless coordination across departments, and managing sensitive information with the utmost discretion, accuracy, and professionalism.
WHAT WILL YOU DO
Your main duties and responsibilities are:
Executive Support<ul>
<li>Provide dedicated administrative support to the CEO, CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.</li>
<li>Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.</li>
<li>Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.</li>
<li>Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items.</li>
</ul>Operational Coordination<ul>
<li>Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li>
<li>Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.</li><li>
Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office.</li>
<li>Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.</li>
</ul>Project and Communication Management
<ul><li>Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.</li>
<li>Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.</li>
<li>Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.</li>
</ul><div>Additional Responsibilities</div><div></div><div> 
<ul>
<li>Demonstrate professionalism, integrity, and discretion at all times, representing the company&rsquo;s values and standards of excellence.</li>
<li>Maintain a high standard of personal appearance and conduct, serving as a role model within the organization.</li>
<li>Attend required meetings, briefings, and training sessions as directed by management.</li>
<li>Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency.</li>
<li>Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.</li> 
</ul><div></div> 
<div>WHAT WE ARE LOOKING FOR</div></div></div><div></div><div> 
The successful candidate will have the following experience and skills:</div><div></div><div> 
<ul>
<li>Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives.</li>
<li>Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.</li>
<li>Strong written and verbal communication skills, with professional business correspondence etiquette.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.</li>
<li>Demonstrated ability to exercise sound judgment, discretion, and confidentiality.</li>
<li>Experience in complex scheduling and international travel coordination.</li>
<li>Bachelor&rsquo;s degree preferred; equivalent experience may be considered.</li> 
</ul></div><div></div> 
<div>THE BENEFITS 
 
The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package. 
</div></div>
INDBOH</div>

Executive Assistant to C-Suite Executives

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