c suite executive assistant

McLeod Cobb Investments

<p>About the Role</p><p>A growing software-as-a-service company focused on improving care and support post pregnancy loss is seeking to hire a highly organized, proactive, and adaptable Temp-to-Perm Executive Assistant/Project Manager to support its CEO. This is a hybrid role where there are both executive assistant and project management responsibilities providing opportunity for extensive professional growth.</p><p>The ideal candidate has a deep interest in improving pregnancy loss care while thriving in a fast-paced, collaborative, and entrepreneurial environment. Experience supporting senior executives at the C-suite level is a requirement. This individual will serve as a trusted partner and project manager, managing complex calendars, coordinating travel, preparing expense reports, supporting recruiting efforts, and helping to drive operational efficiency for the CEO. This role requires five days/week on-site from 8:30am-5pm in a casual environment.</p><p>Qualifications</p><p>Prior experience supporting C-suite executives is required</p><p>Demonstrated success managing complex calendars and travel arrangements for senior leadership</p><p>Strong communication and interpersonal skills with the confidence to interact with senior executives and manage projects</p><p>Ability to work independently, anticipate needs, and navigate ambiguity</p><p>Collaborative team player who values partnership and relationship-building</p><p>Comfortable providing thoughtful pushback, asking questions, and seeking feedback when needed</p><p>Strong attention to detail and exceptional organizational skills</p><p>Bachelor&rsquo;s degree required</p><p>Stable work history; candidates with excessive job-hopping are not favored</p><p>Please no cover letters. Applications that do not answer the required questions will not be reviewed. We hand review every application meeting the job requirements and thank you for consideration of the role.</p><p>Learn more about the company at www.ollieperinatal.com</p><p>Pay: $125,000.00 per year</p><p>Application Question(s):</p><ul><li>Why are you interested in this role?</li><li>Tell us about your Bachelors Degree.</li><li>Please detail your experience reporting to C-suite level executives.</li></ul><p>Work Location: In person</p>

Executive Assistant

District Support Services Center

<div><div><div><h2 class="jobSectionHeader"><b>Salary Range</b></h2><div><br>
<div><div>
</div><p>$64,989.46 - $84,486.50/annually, DOE</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Grade</b></h2><div><br>
<div><div>
</div><p>117</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Work Schedule</b></h2><div><br>
<div><div>
</div><p>Monday - Friday, 8am - 5pm</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Work Calendar</b></h2><div><br>
<div><div>
</div><p>12 Months</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Maricopa Summary</b></h2><div><br>
<div><div>
</div><p><b>10 Colleges. Unlimited Opportunities.</b></p><p><br>
The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision&mdash;<b>creating excellence in education for a better world.</b></p><p><br>
We focus on people&mdash;not profits.<br>
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we&rsquo;re changing college.</p><p>
We don&rsquo;t just support our community&mdash;we help build it.<br>
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.</p><p>
We believe our employees are our most valuable asset.<br>
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.</p><p><br>
Join us in making a real difference in the lives of over 140,000 college students each year.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Benefits</b></h2><div><br>
<div><div>
</div><p>Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:</p><p>
Affordable and Comprehensive Benefits Package:</p><br>
<ul><li>
Nationwide Medical, Dental, and Vision Coverage</li><li>
Paid Time Off: Vacation, Sick Leave, and Personal Time</li><li>
20 Paid Observed Holidays</li><li>
Company-paid Life Insurance, AD&amp;D, and Short-Term Disability plans, with the option to purchase supplemental coverage</li><li>
Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions</li><li>
Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)</li><li>
Tuition Reimbursement for employees and dependents</li><li>
Annual Professional Development Funding</li><li>
Flexible Work Schedules</li></ul><p></p><p><br>
Employee Health &amp; Wellness Programs:</p><br>
<ul><li>
District-Wide Wellness Program with Workshops and Webinars</li><li>
Monthly Health &amp; Wellness Calendar and Newsletter</li><li>
Virta Diabetes Reversal Program and Support Groups</li><li>
Employee Assistance Program (EAP)</li><li>
Sight-On-Site Eye Care Services</li><li>
Pre-Retirement Planning Events</li><li>
Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2><div><br>
<div><div>
</div><p>The <b>Executive Administrative Coordinator</b> provides C-suite executive level support to the President &amp; CEO of the Maricopa Community Colleges Foundation (MCCF). Secondarily, the position provides support to the leadership team including the Chief Operating Officer, Chief Development Officer and Fiscal Director.</p><p>
This position is the primary point of contact for internal and external constituencies on all matters pertaining to the Foundation and serves as the liaison to the MCCF Board of Directors; preparing agendas, presentations, developing minutes, acquiring financials, delivering communications and developing supporting documents. This position provides support to the President &amp; CEO for matters pertaining to the Chairman's Executive Council (CEC) and/or Governing Board.</p><p>
Work assignments and expectations are reflective of the district-wide and community focused scope of work. The <b>Executive Administrative Coordinator</b> organizes and coordinates executive outreach and external relations efforts and oversees special projects. This position works independently on projects and other assignments, from conception to completion, and handles a wide variety of activities and confidential matters with discretion, requiring a substantial amount of tact, judgment, and initiative.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions</b></h2><div><br>
<div><div>
</div><p>50% &ndash; President &amp; CEO Executive Support and Board Governance</p><ul><li>
Serve as the trusted Executive Assistant to the President &amp; CEO, anticipating needs, managing priorities, and ensuring seamless execution of executive responsibilities</li><li>
Manage the President &amp; CEO's complex and constantly changing calendar, exercising independent judgment to prioritize competing demands and strategically allocate executive time</li><li>
Serve as the primary point of contact for the President &amp; CEO, responding to inquiries, resolving issues independently when appropriate, and ensuring timely follow-up</li><li>
Prepare executive briefings, talking points, presentations, reports, correspondence, and meeting materials for Board meetings, community events, donor meetings, legislative visits, and executive presentations</li><li>
Research, compile, analyze, and summarize information to support executive decision-making and strategic initiatives</li><li>
Monitor and track strategic initiatives, organizational priorities, and executive action items to ensure timely completion and accountability across the organization</li><li>
Coordinate confidential executive communications involving personnel matters, legal issues, contracts, governance, and donor relations</li><li>
Serve as recording secretary for the Foundation Board of Directors and Executive Committee, ensuring accurate meeting minutes, official records, and compliance with governance requirements</li><li>
Coordinate all aspects of Board and committee meetings including annual calendars, agendas, board packets, resolutions, presentations, meeting logistics, minutes, action items, and follow-up</li><li>
Maintain accurate and confidential records related to board meetings including board policies, bylaws, committee rosters, governance documents, and historical records</li><li>
Ensure timely completion of Board action items and maintain tracking systems for Board requests and organizational follow-up</li><li>
Coordinate Board member orientation, onboarding, annual acknowledgements, conflict-of-interest statements, and governance documentation</li><li>
Maintain strong working relationships with Foundation Board members while providing exceptional customer service and responsiveness</li></ul><p>
30% &ndash; Executive Leadership Team &amp; Strategic Initiatives</p><ul><li>
Provide administrative and project support to the Chief Operating Officer, Chief Development Officer, and Fiscal Director</li><li>
Coordinate projects on behalf of the President &amp; CEO and executive leadership team</li><li>
Support the Resource Development Council by coordinating monthly planning meetings and Council meetings, including scheduling, agenda preparation, presentations, communications, reports, surveys, and special projects</li><li>
Assist with planning and execution of annual retreats, fundraising initiatives, and development activities</li><li>
Support event coordination efforts, including logistics, technology needs, space planning, and vendor coordination</li><li>
Plan and facilitate executive leadership meetings, retreats, strategic planning sessions, conferences, and events; serve as a point of coordination for executive projects and initiatives</li><li>
Conduct research and compile information and data to support executive reports, presentations, and decision-making</li><li>
Track deliverables, timelines, and action items to support operational and strategic objectives</li><li>
Assist with implementation of strategic initiatives by monitoring milestones, deadlines, risks, and deliverables</li><li>
Prepare executive dashboards, reports, and metrics for leadership review</li></ul><p>
15% &ndash; Office Operations and Administrative Coordination</p><ul><li>
Coordinate executive office workflow and establish systems that improve communication and information management</li><li>
Maintain executive filing systems, governance records, and confidential organizational documents in accordance with records retention requirements</li><li>
Maintain the appearance, functionality, and organization of the Foundation office</li><li>
Manage office supplies, equipment, and vendor coordination</li><li>
Process and distribute incoming and outgoing mail</li><li>
Greet Foundation guests and serve as liaison for office visitors</li><li>
Coordinate staff meetings, room scheduling, and shared calendars</li><li>
Act as liaison between the Foundation office and district departments, educational institutions, external organizations, and the public, managing information flow appropriately</li><li>
Assist with onboarding and coordination of new employees</li><li>
Recommend improvements to administrative policies, office systems, and workflows to enhance efficiency and effectiveness</li></ul><p>
5% &ndash; Special Projects and Other Duties</p><ul><li>
Support organizational planning by coordinating executive priorities, timelines, and implementation activities</li><li>
Identify opportunities to improve executive office operations through process improvement and technology solutions</li><li>
Perform highly confidential assignments requiring independent judgment and sound decision-making</li><li>
Perform special projects and other duties as assigned in support of the Foundation&rsquo;s mission and leadership priorities</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2><div><br>
<div><div>
</div><p>Bachelor&rsquo;s Degree from a regionally accredited institution in business administration and six (6) years of varied and increasingly responsible and complex office, secretarial or administrative office support experience including public contact. A minimum of two (2) years of experience supporting a C-suite executive level manager</p><p>
OR</p><p>
An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Desired Qualifications</b></h2>
<div>
<div></div><div><ul><li>Six or more years experience supporting a C-suite Executive</li><li>
Five or more years with non-profit board management</li><li>
Five or more years of experience coordinating, executing, and evaluating projects and activities</li><li>
Five or more years of experience working with a diverse group of people including internal and external</li><li>
Excellent communications skills as evidenced in cover letter and resume</li><li>
Documented experience developing and delivering presentations</li><li>
Intermediate experience with Microsoft Office Suite</li><li>
One year of full-time relevant MCCCD experience during the previous two years</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Special Working Conditions</b></h2><div><br>
<div><div>
</div><p>May be required to travel to one or all of the ten Maricopa Community Colleges to assist or train staff. May be required to work some evening and weekend hours.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
How to Apply</b></h2><div><br>
<div><div>
</div><p>Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.</p><p><br>
Additional materials will not be accepted after the job posting has closed.</p><p><b><br>
Missing materials or incomplete employment history </b><b>will not</b><b> be considered.</b></p><p><br>
Please ensure your materials clearly provide the following information.</p><ul><li>
Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.</li><li>
Indicate whether former or current employment is Full-Time or;</li><li>
Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)</li><li>
Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.</li><li>
Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.</li></ul><p>
Maricopa County Community College District (MCCCD) complies with the Americans with Disabilities Act (ADA) of 1990. Qualified applicants or candidates with disabilities can submit a reasonable accommodation request at any point in the hiring process, and MCCCD&rsquo;s policy is to provide reasonable accommodation unless such accommodation would cause an undue hardship. If a reasonable accommodation is needed, please contact the ADA Coordinator from the hiring campus location for assistance via email at adasupport@domail.maricopa.edu</p><p><br>
MCCCD is an Equal Opportunity Employer.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Posting Close Date</b></h2><div><br>
<div><div>
</div><p>Open until filled</p><p><br>
First Review: <b>Tuesday, August 18, 2026</b></p><p><br>
Applications received after the review date may not be screened</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
EEO, Title IX, &amp; Clery Act</b></h2><div><br>
<div><div>
</div><p>Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.</p><p><br>
Title IX of the Education Amendments of 1972, states: &quot;No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.&quot;</p><p><br>
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.</p><p><br>
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.</p></div></div></div></div></div><p></p>

Executive Administrative Coordinator

DLA Piper

<div><p>DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let&rsquo;s see what we can achieve. Together.
</p><p></p><p><b>Summary
</b></p><p>The Executive Assistant, working in collaboration with and in support of the firm&rsquo;s strategic initiatives , provides high-level executive assistance to partners and/or members of senior leadership of the firm. The Executive Assistant connects departments to provide comprehensive support, anticipating needs while effectively and proactively meeting timelines and priorities. The role completes a broad variety of tasks including partnering with leadership, partners, and other key stakeholders to execute firm initiatives, managing calendars; preparing project-based budgets; preparing documents and composing confidential and/or sensitive correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and ensuring meetings, supporting materials and events are executed efficiently and effectively.
<br>
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<b>Location
</b></p><p>This position is located in our New York office and offers a hybrid work schedule.
<br>
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<b>Responsibilities
</b></p><ul><li><p>Performs practice area support responsibilities for assigned partners.
</p></li><li><p>Manages sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the firm. Navigates dynamic political situations with excellent judgment and situational awareness.
</p></li><li><p>Develops and maintains professional relationships, ensuring efficient teamwork and providing clear and timely information. Works collaboratively and proactively with others to facilitate timely and effective implementation of strategic plans, objectives, and projects, managing timelines and executing simultaneous deliverables.
</p></li><li><p>Prepares Word, Excel, PowerPoint presentations, agendas, reports, spreadsheets, and other documents. Maintains reports and spreadsheets and distributes on a regular basis.
</p></li><li><p>Coordinates events, seminars, and retreats, managing logistics, engaging vendors, and preparing materials to ensure a successful event.
</p></li><li><p>Works proactively with lawyers, firm leadership, and various departments preparing materials for various meetings, events, and projects.
</p></li><li><p>Analyzes and reviews contract proposals for various projects, performing cost analysis against the budget.
</p></li><li><p>Coordinates and participates in department, practice group, committee, and firm meetings, preparing agendas and meeting materials, managing logistics and engaging appropriate parties to ensure a successful meeting.
</p></li><li><p>Prepares communications and materials on behalf of partners, departments, practice area and/or firm leadership, which may include confidential correspondence and documents.
</p></li><li><p>Plans and manages complex travel arrangements, provides itineraries and travel documents and processes expense reports.
</p></li><li><p>Organizes complex calendars and schedules; resolves scheduling conflicts and partners with key stakeholders and other teams for meeting details.
</p></li><li><p>Works closely and proactively with partners and leadership to keep them informed of upcoming commitments and responsibilities, prepares materials in advance, and follows up appropriately.
</p></li><li><p>Responds to emails and calls on behalf of partner and/or firm leaders, has extensive direct contact with clients and business contacts.
</p></li><li><p>Performs work impacting partner financial viability with client matters.
</p></li><li><p>Partners with billing and collections departments, monitoring client budgets for reporting purposes and provides updates to partners and leadership.
</p></li><li><p>Maintains paper and electronic filing systems, ensuring compliance with Information Governance policies.
</p></li><li><p>Other duties as assigned.<br>
<br>
</p></li></ul><p><b>Desired Skills
</b></p><p>Excellent communication, interpersonal and time management skills; proven ability to manage projects, meet deadlines and execute deliverables. Commitment to excellence and performs at the highest level possible on a consistent basis. Ability to function well in a fast-paced environment; performs additional duties as assigned. Demonstrates strong work ethics and a flexible, dependable, and positive attitude. Uses discretion, confidentiality, and good judgment to handle practice group, client, and firm leadership matters. Advanced proficiency needed in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
<br>
<br>
<b>Minimum Education
</b></p><ul><li><p>High School Diploma or GED.<br>
<br>
</p></li></ul><p><b>Preferred Education
</b></p><ul><li><p>Bachelor&rsquo;s degree in Business, Finance or related field preferred.<br>
<br>
</p></li></ul><p><b>Minimum Years of Experience
</b></p><ul><li><p>5 years&rsquo; experience providing exceptional administrative support to senior leaders or C-suite executives.<br>
</p></li></ul><p><br>
<b>Essential Job Expectations
</b></p><p>While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:<br>
<br>
</p><ul><li><p>Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
</p></li><li><p>Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
</p></li><li><p>Provide timely, accurate, and quality work product.
</p></li><li><p>Successfully meet deadlines, expectations, and perform work duties as required.
</p></li><li><p>Foster positive work relationships.
</p></li><li><p>Comply with all firm policies and practices.
</p></li><li><p>Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
</p></li><li><p>Ability to work under pressure and manage competing demands in a fast-paced environment.
</p></li><li><p>Perform all other duties, tasks or projects as assigned.<br>
<br>
</p></li></ul><p>Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
<br>
<br>
<b>Physical Demands
</b></p><p>Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.<br>
</p><p><br>
<b>Work Environment
</b></p><p>The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm&rsquo;s discretion in the future.
<br>
<br>
<b>Disclaimer
</b></p><p>The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm&rsquo;s discretion at any time. This job description does not change the at-will nature of employment.<br>
<br>
</p><p><b>Application Process
</b></p><p>Applicants must apply directly online instead of sending application materials via email.<br>
<br>
</p><p><b>Accommodation
</b></p><p>Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com .<br>
<br>
</p><p>Agency applications will not be considered.<br>
<br>
</p><p>No immigration sponsorship is available for this position.
<br>
<br>
The firm&rsquo;s expected hiring range for this position is $53.07 - $70.32 per hour depending on the candidate&rsquo;s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.<br>
<br>
</p><p>The compensation offered for employment will also be dependent on other factors including the candidate&rsquo;s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).
<br>
<br>
Applicants who are not based in the jurisdiction in which this position is posted and who apply for this role are doing so voluntarily and are not eligible for relocation assistance. Any relocation benefits, if any, are provided only where a relocation is required at the firm&rsquo;s direction and in accordance with applicable policy and law.<br>
<br>
</p><p>#LI-KP1
<br>
#LI-Hybrid
</p><p></p><p><i>DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. </i>Job applicant poster viewing center <i>.</i></p></div>

Amber Guy and Associates 

<p><b>About Us:</b><br/>Guy and Associates is a growing virtual assistance firm that provides high-level support to tax, accounting, and finance professionals. We specialize in helping our clients streamline their operations, manage their workload, and grow their businesses. We're looking for a detail-oriented, tech-savvy, and motivated individual to join our team as a part-time Executive Assistant.</p><p>Our firm is based in Spartanburg, SC however this is a remote position. The Executive Assistant will serve as the primary point of contact for C-suite Executives. You&rsquo;ll be responsible for keeping operations running smoothly, ensuring all communication is clear and timely, and anticipating the needs of our executive team.</p><p>The role will begin as <b>part-time</b> during a 90-day training and onboarding period, with the <b>potential to transition into a full-time role</b> based on performance and organizational needs.</p><p><b>Key Responsibilities:</b></p><ul><li>Maintain calendars, coordinate appointments, and proactively manage scheduling conflicts</li><li>Manage email inboxes: triage, respond, and follow-up as needed to ensure nothing slips through the cracks</li><li>Communicate directly with clients and stakeholders with professionalism and warmth</li><li>Organize meetings, prepare agendas, and ensure the executive team is briefed in advance</li><li>Track tasks and deadlines across multiple projects to ensure timely execution</li><li>Maintain accurate records, notes, and documentation for internal processes</li><li>Provide general administrative support and office coordination</li><li>Represent the company positively and professionally at all times, especially in client-facing interactions</li></ul><p><b>Qualifications:</b></p><ul><li>5+ years as an administrative or executive assistant experience preferred (tax or accounting industry a plus)</li><li>Excellent verbal and written communication skills</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to manage multiple priorities and projects simultaneously</li><li>Strong interpersonal skills&mdash;confident, calm, and client-focused</li><li>Problem-solving mindset and logical thinker; able to make decisions independently when needed</li><li>Comfortable in a fast-paced environment with frequent shifting priorities</li><li>Tech-savvy with working knowledge of Google Workspace, Microsoft Office, and scheduling tools</li></ul><p><b>What Success Looks Like in This Role:</b></p><ul><li>You&rsquo;re reliable, proactive, and solutions-oriented</li><li>You keep things moving without needing to be micromanaged</li><li>You can anticipate the needs of the team and take initiative</li><li>You stay calm under pressure and handle sensitive information with discretion</li><li>You prioritize client care and represent the company&rsquo;s values at every interaction</li></ul><p><b>What We Offer:</b></p><ul><li>Starting hourly rate of $17&ndash;$19 (depending on experience)</li><li>Weekends off and a consistent Monday&ndash;Friday schedule</li><li>Opportunity to grow into a full-time, long-term position</li><li>Supportive and team-oriented work environment</li><li>A meaningful role where your contributions are recognized and valued</li></ul><p>Pay: $18.00 - $19.00 per hour</p><p>Experience:</p><ul><li>Executive administrative support: 5 years (Required)</li></ul><p>Work Location: In person</p>

Executive Administrative Assistant

Tower Digital

<p><b>Job Summary</b></p><p>We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This pivotal role combines executive administrative support with comprehensive office management, ensuring seamless daily operations and effective collaboration across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to support our leadership team and maintain an efficient office atmosphere. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your professional skills.</p><p><b>Duties</b></p><ul><li>Provide dedicated administrative support to C-suite executives, including managing complex calendars, scheduling meetings, and coordinating business travel arrangements.</li><li>Oversee daily office operations, including supply management, facilities coordination, and maintaining a professional work environment.</li><li>Organize and coordinate company events, meetings, and internal communication initiatives to foster team engagement and company culture.</li><li>Handle correspondence via email, phone, and video conferencing software with professionalism and confidentiality.</li><li>Manage bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.</li><li>Assist with project coordination by tracking deadlines, preparing reports, and collaborating with various teams to ensure project milestones are met.</li><li>Maintain accurate data entry records, file documents systematically, and perform clerical duties such as proofreading, transcription, and document formatting.</li><li>Facilitate communication between departments and external partners to enhance workflow efficiency.</li><li>Support the onboarding of new employees by organizing orientation materials and managing internal communication channels.</li></ul><p><b>Experience</b></p><ul><li>Proven experience as an executive assistant or office manager in a fast-paced professional environment.</li><li>Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and productivity software for effective task management.</li><li>Experience with calendar management tools such as Microsoft Outlook Calendar or similar scheduling platforms.</li><li>Strong organizational skills with the ability to prioritize tasks effectively and handle multiple projects simultaneously.</li><li>Familiarity with bookkeeping software like QuickBooks for financial record keeping and basic accounting functions.</li><li>Excellent written and verbal communication skills with attention to detail in proofreading and transcription tasks.</li><li>Ability to handle confidential information discreetly while maintaining professionalism at all times.</li><li>Experience coordinating events or meetings, including logistics planning and vendor communication.</li><li>Technical proficiency in video conferencing software (e.g., Zoom, Microsoft Teams) for remote meetings.</li><li>Customer service skills combined with phone etiquette expertise for internal and external interactions.</li></ul><p>Join us in this vital role where your organizational prowess will empower our leadership team and streamline our office operations! This is a paid position designed for motivated professionals eager to make an impactful difference within a collaborative environment.</p><p>Pay: From $80,000.00 per year</p><p>Work Location: Hybrid remote in Tenafly, NJ 07670</p>

Executive Assistant/Office Manager

InfinityRx

<p><b>Company:</b> InfinityRx</p><p><b>Location: </b>Westbury, NY</p><p><b>Reports To:</b> CEO and CBDO</p><p><b>Job Type:</b> Full-time &ndash; On-site position</p><p><b>About InfinityRx</b></p><p>InfinityRx is a healthcare technology and services company focused on improving patient access and affordability for life-saving therapies. We partner with pharmaceutical manufacturers, healthcare providers, pharmacies, and service vendors to administer patient affordability and support programs through proprietary technology and operational expertise.</p><p>This position offers an exciting opportunity to work with a high-performing team within a fast-paced environment, fostering a culture of exceptional client service and technical proficiency.</p><p><b>Job Summary</b></p><p>We are seeking a highly organized and discreet <b>Executive Assistant / HR Administrator, </b>preferrably with experience in the pharmaceutical or healthcare industry, to provide high-level support to our senior leadership team. This role requires a professional who can seamlessly manage executive calendars, coordinate department-wide communications, and handle sensitive HR documentation. In addition to traditional executive assistant duties, this position will assist with essential HR functions, including recruitment, onboarding, employee benefits administration, and HR data management. The ideal candidate possesses exceptional multitasking abilities, a high degree of confidentiality, and a deep understanding of HR practices.</p><p><b>Key Responsibilities</b></p><p><b>Executive Support</b></p><ul><li><b>Calendar &amp; Travel Management:</b> Manage and maintain complex calendars, coordinating meetings, appointments, and corporate travel arrangements.</li><li><b>Communications:</b> Act as the primary point of contact between senior internal staff and external partners. Screen communications, route correspondence, and draft emails or memos.</li><li><b>Meeting Preparation:</b> Prepare agendas, presentations, and briefing materials for staff/client meetings; record detailed notes and minutes during meetings as required.</li><li><b>Carry out special projects </b>as allocated by leadership.</li><li><b>Anticipate needs of senior leadership: </b>Prioritize and ensure follow up of projects, assignments, and workflow matters.</li><li><b>Assist in document managing:</b> Document and monitor the archives of the organization for easy storage and retrieval.</li><li><b>Conduct research </b>and sourcing information as required.</li><li><b>Events: </b>Assist in coordinating events and expositions.</li><li><b>Communication:</b> Communicate with stakeholders, clients, visitors to achieve aims of project.</li></ul><p><b>Human Resources Administration</b></p><ul><li><b>Manage employee HR files</b>; employment contracts and letters to staff regarding their employment.</li><li><b>Manage the recruitment and selection process</b>: Job posting and follow-up</li><li><b>Administer the &lsquo;on-boarding&rsquo; and exiting of staff: </b> including employment screening.</li><li><b>Benefits Administration:</b> Support the administration of employee benefits,</li><li><b>Performance Management:</b> Track performance review cycles</li></ul><p><b>General HR Operations</b></p><ul><li><b>Policy Implementation:</b> Assist in updating employee handbooks, company policies, employment documentation, and maintaining compliance with labor laws (e.g., EEO, FLSA).</li><li><b>Employee Inquiries:</b> Serve as a first point of contact for employees, answering general HR-related questions or routing them to the appropriate HR specialist.</li><li><b>Special Projects:</b> Assist leadership with special projects such as employee engagement surveys, corporate wellness events, or restructuring initiatives.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li><b>Education:</b> Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field (or equivalent work experience) is highly preferred.</li><li><b>Experience:</b> 3&ndash;5 years of experience providing administrative support to C-suite or senior-level executives.</li><li><b>Industry: </b>Healthcare, pharmaceutical, or pharmacy highly preferred.</li><li><b>HR Knowledge:</b> Foundational understanding of HR principles, practices, and employment laws.</li><li><b>Tech Savvy:</b> Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li><b>Confidentiality:</b> Unwavering commitment to maintaining the highest level of confidentiality and discretion when handling sensitive employee and company data.</li><li><b>Communication:</b> Excellent written and verbal communication skills.</li><li><b>Organization:</b> Outstanding organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.</li></ul><p><b>Benefits</b></p><ul><li>401(k)</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Paid time off</li><li>Modern Office</li><li>Annual merit-based salary increases</li><li>Fully stocked snack kitchen</li></ul><p>Pay: $60,000.00 - $80,000.00 per year</p><p>Application Question(s):</p><ul><li>How many years experience in Human Resources Administration?</li><li>How many years experience as an Executive Assistant?</li></ul><p>Work Location: In person</p>

Executive Assistant / HR Administrator

Siemens

<div><p><b>Senior Executive Assistant</b></p><p>
Siemens / Asset Management Software | Raleigh, NC</p><p></p><p>
At Siemens, we help organizations transform maintenance and operations through connected insights, AI-powered technology, and intelligent asset management solutions. Our software enables customers to manage the full lifecycle of assets, facilities, and infrastructure while improving efficiency, reducing risk, and optimizing long-term investments. By connecting data, people, and processes, we empower organizations to make smarter decisions, maximize asset performance, and achieve more resilient operations.</p><p></p><p><b><br>
Description:</b></p><p>
We are seeking a highly experienced <b>Senior Executive Assistant</b> to serve as a strategic partner to members of the Executive Leadership Team.</p><p>
This role extends far beyond traditional administrative support. The Senior Executive Assistant acts as an Executive Business Partner who enables organizational effectiveness, strengthens executive operating rhythms, drives accountability for key initiatives, and ensures leaders are focused on the highest-value business priorities.</p><p>
Operating within a centralized Executive Support organization, this individual serves as a trusted advisor and operational partner to senior executives across Product, Technology, Strategy, and Operations Support Services.</p><p>
The successful candidate possesses exceptional business acumen, executive presence, organizational intelligence, sound judgment, and the ability to manage ambiguity while operating at the highest levels of the organization.</p><p><b>
Work Location &amp; Schedule</b></p><ul>
<li>This position is based on site at our Siemens Asset Management Software USA office in Raleigh, North Carolina and requires in-office attendance Monday through Friday during standard business hours. Relocation assistance will not be provided.</li>
<li>Due to the highly collaborative nature of supporting executive leadership, regular in-person partnership is essential to success in this role.</li>
<li>Additional flexibility may be required to support executive schedules, leadership meetings, and key business priorities.</li></ul><p><b>
You&rsquo;ll make an impact by:</b></p><p><b>
Executive Partnership &amp; Strategic Support</b></p><ul>
<li>Serve as a trusted business partner and representative for executive leaders.</li>
<li>Understand organizational priorities, strategic objectives, and business outcomes to proactively align executive time and attention.</li>
<li>Anticipate emerging priorities, risks, conflicts, and opportunities before they require executive intervention.</li>
<li>Act as a force multiplier by improving executive effectiveness, focus, and organizational impact.</li>
<li>Prepare executives with comprehensive briefing materials, context, stakeholder insights, and decision-support information.</li>
<li>Support executive decision-making through data gathering, issue tracking, and preparation of recommendations.</li>
<li>Ensure executive actions and commitments are translated into clear ownership, accountability, and follow-through.</li></ul><p><b>
Executive Operations &amp; Business Rhythm Management</b></p><ul>
<li>Manage executive operating cadences, including leadership team meetings, quarterly business reviews, annual planning cycles, strategic off-sites, board interactions, and company-wide communications.</li>
<li>Design and maintain systems that track priorities, commitments, milestones, and organizational dependencies.</li>
<li>Drive execution of leadership action items and strategic deliverables.</li>
<li>Monitor progress against executive priorities and proactively escalate risks, bottlenecks, or missed commitments.</li>
<li>Coordinate cross-functional initiatives involving multiple executive leaders and stakeholder groups.</li>
<li>Improve organizational efficiency through process optimization and operational discipline.</li>
</ul><p><b>
Executive Calendar &amp; Priority Management</b></p><ul>
<li>Own executive calendar strategy to optimize time, focus, and business impact.</li>
<li>Apply business judgment to prioritize meetings, requests, and competing demands.</li>
<li>Ensure executive time allocation reflects organizational priorities.</li>
<li>Balance internal leadership needs with customer, partner, investor, and employee engagements.</li>
<li>Exercise independent decision-making regarding scheduling priorities and executive access.</li>
</ul><p><b>
Executive Communications &amp; Stakeholder Management</b></p><ul>
<li>Facilitate communication between executive leaders and internal and external stakeholders.</li>
<li>Draft, review, and coordinate executive communications, presentations, town halls, talking points, and briefing materials.</li>
<li>Build trusted relationships with leaders across the organization.</li>
<li>Partner effectively with executive leadership, customers, board members, external advisors, and business partners.</li>
<li>Serve as an ambassador for executive leaders, demonstrating professionalism, credibility, and sound judgment.</li>
</ul><p><b>
Leadership Team Facilitation</b></p><ul>
<li>Drive planning and execution of Executive Leadership Team meetings.</li>
<li>Support agenda development, decision tracking, and leadership team effectiveness.</li>
<li>Facilitate preparation for strategic planning sessions, business reviews, and executive off-sites.</li>
<li>Capture key outcomes, decisions, risks, and follow-up actions.</li>
<li>Establish disciplined governance around executive commitments and leadership priorities.</li>
</ul><p><b>
Executive Project &amp; Program Leadership</b></p><ul>
<li>Independently lead projects that improve executive effectiveness and organizational performance.</li>
<li>Coordinate cross-functional initiatives on behalf of executive leaders.</li>
<li>Develop project plans, stakeholder engagement strategies, communication plans, and progress reporting mechanisms.</li>
<li>Partner with senior leaders to remove obstacles and accelerate execution.</li>
<li>Identify opportunities to simplify processes and improve organizational agility.</li>
</ul><p><b>
Board &amp; Corporate Governance Support</b></p><ul>
<li>Support board meeting preparation and governance activities.</li>
<li>Coordinate executive reviews, presentation materials, supporting documentation, and decision packages.</li>
<li>Ensure alignment across executive stakeholders regarding board deliverables and timelines.</li>
<li>Maintain strict confidentiality of highly sensitive corporate information.</li>
</ul><p><b>
AI, Productivity &amp; Continuous Improvement</b></p><ul>
<li>Leverage AI-enabled workplace technologies, workflow automation, and digital productivity tools to improve executive support effectiveness.</li>
<li>Identify opportunities to automate recurring administrative processes.</li>
<li>Use data and analytics to improve executive productivity, meeting effectiveness, and operational efficiency.</li>
<li>Champion continuous improvement initiatives across the Executive Support function.</li>
<li>Contribute to development of best practices, standards, playbooks, and capability-building programs for Executive Assistants.</li>
</ul><p><b>
Leadership Across the Executive Support Function</b></p><ul>
<li>Share best practices, tools, and operating models that elevate executive support capabilities.</li>
<li>Provide coverage and support for Executive Leadership Team members as needed.</li>
<li>Contribute to a culture of excellence, accountability, inclusion, innovation, and continuous learning.</li></ul><p></p><p><b><br>
You&rsquo;ll win us over by:</b></p><p><b>
Experience &amp; Expertise</b></p><ul>
<li>10+ years supporting senior executives in complex, fast-paced organizations.</li>
<li>Experience supporting C-suite executives, Executive Leadership Teams, or Board-level interactions.</li>
<li>Demonstrated success serving as a strategic business partner to executive leaders.</li>
<li>Experience managing highly complex calendars, priorities, stakeholder relationships, and cross-functional initiatives.</li>
<li>Proven ability to influence outcomes across organizations without direct authority.</li>
<li>Experience coordinating global stakeholders across multiple regions and time zones.</li>
</ul><p><b>
Skills &amp; Attributes</b></p><ul>
<li>Exceptional organizational, project management, and communication skills.</li>
<li>Strong business acumen and ability to exercise independent judgment.</li>
<li>Ability to manage confidential and highly sensitive information with discretion.</li>
<li>Advanced proficiency with Microsoft Office 365, including Outlook, Teams, PowerPoint, Excel, and Word.</li>
<li>Strong stakeholder management and relationship-building skills.</li>
<li>Ability to work effectively in a fast-paced, ambiguous, and highly visible environment.</li></ul><p></p><p><b><br>
You'll Thrive Even More If You Also Bring</b></p><ul>
<li>Experience supporting multiple C-suite executives within a complex, global organization.</li>
<li>Experience managing Executive Leadership Team operating rhythms, strategic planning cycles, and board-related activities.</li>
<li>Advanced skills in executive communications, including presentations, briefing materials, talking points, and stakeholder correspondence.</li>
<li>Formal project or program management experience leading cross-functional initiatives from planning through execution.</li>
<li>Experience establishing governance processes, driving accountability, and tracking strategic priorities.</li>
<li>Knowledge of board governance, corporate reporting, and executive-level decision-making processes.</li>
<li>Experience leveraging AI-enabled tools, workflow automation, and productivity technologies to improve efficiency.</li>
<li>A continuous improvement mindset with a track record of simplifying processes and enhancing organizational effectiveness.</li>
<li>Experience mentoring or partnering with other Executive Assistants within a centralized support organization.</li>
<li>Exposure to Product, Technology, SaaS, Strategy, or Operations organizations.</li></ul><p><b><br>
You&rsquo;ll benefit from:</b></p><ul>
<li>Competitive compensation and comprehensive benefits package.</li>
<li>Flexible and hybrid work opportunities where available.</li>
<li>Professional development and continuous learning opportunities.</li>
<li>Exposure to senior leadership and strategic business initiatives.</li>
<li>A collaborative, innovative, and inclusive culture.</li>
<li>The opportunity to make a meaningful impact across the organization.</li>
</ul><p>
Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.</p><p>
At Siemens, you'll have the opportunity to grow your career while helping organizations operate smarter, safer, and more sustainably. We foster a culture of innovation, collaboration, and continuous learning, where employees are empowered to make a difference every day. If you're excited about solving real-world challenges and shaping the future of asset management, we encourage you to apply.</p><p></p><p><b><br>
Our Commitment to Equity and Inclusion in our Diverse Global Workforce:
</b></p><p>We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the every day with us.
</p>Siemens maintains a Drug Free workplace in accordance with applicable law.<br>
<div></div>
$81,753 $140,148</div>

Senior Executive Assistant

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