c suite executive assistant

Core for Infrastructure Works Co. W.L.L by Al Nisf Group

Executive SecretaryExperience Required: 8&ndash;12+ years of experience providing executive-level support to C-suite executives (CEO, COO, or equivalent), preferably within the construction, infrastructure, or corporate sectors.Role Summary: We are seeking a highly organized, proactive, and discreet Executive Secretary to provide comprehensive support to the CEO and COO. The ideal candidate will be adept at managing executive workflows, coordinating high-level tasks and projects, and handling sensitive information with the utmost professionalism.Key Responsibilities &amp; Expertise:&middot; Executive Support &amp; Coordination: Proven experience managing schedules, calendars, meetings, and correspondence for top executives. Ability to prioritize tasks and ensure the smooth flow of information and actions across departments.&middot; Task &amp; Project Tracking: Skilled in monitoring and following up on executive-level tasks, initiatives, and strategic projects to ensure deadlines and objectives are consistently met.&middot; Administrative Excellence: Competent in handling daily office administration, document preparation, travel arrangements, minutes of meetings, and executive reporting with accuracy and discretion.&middot; Marketing &amp; Communication Support: Exposure to corporate communications, public relations, and marketing, with the ability to assist in presentations, proposals, internal campaigns, and stakeholder engagement activities.&middot; Problem Solving &amp; Initiative: Proactive approach to identifying executive needs, resolving issues independently, and supporting effective decision-making processes.&middot; Technical Proficiency: Advanced skills in MS Office Suite (Excel, PowerPoint, Outlook, Word), ERP systems, and digital collaboration platforms. Experience in preparing high-impact presentations and business documentation.&middot; Interpersonal &amp; Cross-Functional Coordination: Strong interpersonal and negotiation skills, with the ability to liaise confidently across departments and represent the executive office with professionalism.&middot; Confidentiality &amp; Ethics: Maintains a high level of confidentiality and professional integrity in handling sensitive business information and executive communications.&middot; Adaptability &amp; Multitasking: Able to manage multiple priorities in a dynamic, fast-paced environment, with attention to detail, organization, and consistent quality of output.&middot; Team Support &amp; Guidance: Capable of guiding junior staff, coordinating small teams when needed, and fostering collaborative work dynamics across the organization.Educational Qualifications:&middot; Bachelor&rsquo;s Degree in Business Administration, Management, or a related field &ndash; mandatory&middot; Additional qualifications in Marketing, Corporate Communication, or Office Management &ndash; preferredJob Type: Full-time

Executive Secretary

Naxnova

<div>
 
 The
 
 "Executive Assistant (EA)"
 
 position is a critical position supporting to
 
 "Managing Director (MD)"
 
 as it directly impacts their efficiency and effectiveness. A skilled executive assistant streamlines operations by managing schedules, prioritizing tasks and facilitating communication. Can allows the Managing Director to focus on strategic decisions and leadership, ultimately driving the company's success. The role also serves as a liaison between the director and other stakeholders, ensuring that important information flows smoothly and that deadlines are met.
 
 
 
 
 <ul>
 <li>
 
 Position:
 
 Executive Assistant (EA)
 </li>
 <li>
 
 Reporting to:
 
 Managing Director (MD)
 </li>
 <li>
 
 Location:
 
 Corporate Office, Andheri (East), Mumbai.
 </li>
 <li>
 
 Business Division:
 
 Traditional (Decoratives) + Printed Electronics
 </li>
 <li>
 
 Scope:
 
 3 Traditional Facilities in India + 1 Printed Electronics + New Facilities
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Oversee and manage the Managing Director's complex calendar, scheduling meetings and coordinating logistics.
 </li>
 <li>
 Prepare high-quality presentations, reports and correspondence for internal and external stakeholders.
 </li>
 <li>
 Serve as the primary point of contact between the Managing Director and clients, partners and team members.
 </li>
 <li>
 Facilitate communication and collaboration across departments to support project initiatives.
 </li>
 <li>
 Coordinate travel arrangements, including itineraries and accommodations, ensuring efficiency and cost-effectiveness.
 </li>
 <li>
 Maintain confidentiality while managing sensitive information and documents.
 </li>
 <li>
 Assist in strategic planning and project management, tracking deadlines and deliverables.
 </li>
 <li>
 Mentor and oversee junior administrative staff as needed.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, management, or a related field; advanced degree preferred.
 </li>
 <li>
 5+ years of experience as an executive assistant or in a senior administrative role, preferably supporting C-level executives.
 </li>
 <li>
 Exceptional organizational, time management and multitasking skills.
 </li>
 <li>
 Strong written and verbal communication skills with attention to detail.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and familiarity with project management tools.
 </li>
 <li>
 Ability to handle confidential information with integrity and professionalism.
 </li>
 <li>
 Demonstrated ability to work independently and collaboratively in a fast-paced environment.
 </li>
 <li>
 Opportunity to work closely with senior leadership in a dynamic and innovative environment.
 </li>
 <li>
 Professional growth and development opportunities.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 If you are passionate about driving business growth, fostering business relationships and contributing to our vision of excellence, we encourage you to apply!
 
 
</div>

Executive Assistant

EMKAAN Architectural + Engineering Consultancy

<div>
 
 
 Key Responsibilities
 
 
 
 
 
 Administrative &amp; Executive Support
 
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments to ensure efficient time management.
 </li>
 <li>
 Draft, review, and prepare correspondence, presentations, and reports on behalf of the CEO.
 </li>
 <li>
 Maintain accurate filing systems (digital and physical) for documents, contracts, and confidential records.
 </li>
 </ul>
 
 
 
 Communication &amp; Liaison
 
 
 
 <ul>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Screen phone calls, emails, and inquiries, handling them when appropriate.
 </li>
 <li>
 Ensure clear communication flow and proactive follow-up on pending matters.
 </li>
 </ul>
 
 
 
 Travel &amp; Event Coordination
 
 
 
 <ul>
 <li>
 Organize business travel itineraries, visas, flights, and accommodation for the CEO.
 </li>
 <li>
 Plan and coordinate company events, board meetings, and executive functions.
 </li>
 <li>
 Prepare agendas, minutes, and briefing materials for meetings.
 </li>
 </ul>
 
 
 
 Operational &amp; Business Support
 
 
 
 <ul>
 <li>
 Assist in project coordination, research, and preparation of business documents.
 </li>
 <li>
 Track deadlines, key deliverables, and ensure timely follow-up on action items.
 </li>
 <li>
 Provide support in confidential HR and business matters as delegated by the CEO.
 </li>
 </ul>
 
 ________________________________________
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred).
 </li>
 <li>
 3&ndash;5 years&rsquo; proven experience as a Personal Assistant, Executive Assistant, or similar role supporting C-Level Executives.
 </li>
 <li>
 Preferably a South African National, though other qualified applicants are welcome to apply.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital productivity tools.
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 <li>
 Strong organizational, time management, and multitasking abilities.
 </li>
 <li>
 High level of discretion, confidentiality, and professionalism.
 </li>
 <li>
 Valid UAE Driving License is mandatory.
 </li>
 </ul>
 
 ________________________________________
 
 
 
 Key Competencies
 
 
 <ul>
 <li>
 Strong interpersonal skills with the ability to build relationships at all levels.
 </li>
 <li>
 Proactive, resourceful, and able to work independently with minimal supervision.
 </li>
 <li>
 Attention to detail with the ability to anticipate the CEO&rsquo;s needs.
 </li>
 <li>
 Resilient under pressure, with the ability to manage tight deadlines and shifting priorities.
 </li>
 </ul>
 
 ________________________________________
 
 
 
 
 Reporting Structure
 
 
 
 <ul>
 <li>
 Reports directly to: Chief Executive Officer (CEO).
 </li>
 <li>
 Coordinates with: Senior Management, Department Directors, and External Stakeholders.
 </li>
 </ul>
</div>

Personal Assistant (PA) to the CEO

Somewhere

Role: Executive AssistantPriority Location: GlobalWorking Hours: 8h00AM - 5h00PM ESTStart Date: ImmediatelySalary Range: $1,500 - $2,000Type of contract: Full-TimeType of job: RemoteAbout The CompanyOur client is a dynamic, high-growth proprietary trading firm that specializes in quantitative strategies and market-making across global financial markets. We are seeking a highly proactive, organized, and discrete Executive Assistant (EA) to provide comprehensive administrative and operational support to our senior leadership team, ensuring maximum efficiency in a fast-paced, high-stakes trading environment.Job SummaryThe Executive Assistant serves as a critical strategic partner, gatekeeper, and organizational anchor for the firm's senior leadership. The successful candidate will anticipate needs, handle confidential information with absolute discretion, and manage complex logistics to ensure the executives can focus exclusively on critical trading and business development activities.Key Responsibilities Administrative &amp; Calendar ManagementProactive Calendar Management: Manage and maintain complex, fluid calendars, including scheduling, prioritizing, and resolving conflicts for all internal and external meetings, across multiple time zones.Travel Coordination: Arrange and manage all aspects of domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.Correspondence &amp; Communication: Screen and prioritize incoming calls, emails, and correspondence. Draft, proofread, and prepare professional communications, reports, and presentations on behalf of the executives.Expense Management: Accurately process and reconcile expense reports, invoices, and corporate credit card statements, ensuring adherence to firm policy.Confidential Information: Handle all sensitive business and personal information, including trading strategies, compensation data, and proprietary research, with strict confidentiality and integrity.Operational &amp; Project SupportMeeting Support: Organize and coordinate high-level meetings (e.g., Board meetings, investor relations calls), including preparing agendas, distributing pre-read materials, and potentially taking and distributing detailed meeting minutes.Office Liaison: Act as a key liaison between the executive office and internal departments (e.g., Trading, Tech, Finance, Legal) and external stakeholders (e.g., clients, investors, vendors).Project Assistance: Provide logistical and administrative support for special projects and initiatives, conducting basic research and compiling data summaries as needed for strategic decision-makingQualifications Required Skills &amp; Experience4+ years of experience as an Executive Assistant, ideally supporting C-level or senior partners in a financial services, trading, or high-tech environment.Expert proficiency in the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and experience with virtual meeting software (e.g., Zoom, Microsoft Teams).Exceptional organizational and time management skills with a demonstrated ability to prioritize multiple tasks and meet tight deadlines in a demanding, fast-paced setting.Outstanding verbal and written communication skills with a meticulous attention to detail and professional demeanor.Proven ability to exercise sound judgment and work independently with minimal direction.

Marsh & McLennan Companies, Inc.

Company: Marsh Description: Marsh is seeking a motivated professional for a key leadership role based in Dubai: Position: Assistant Vice President - Client Executive What You Can Expect: Strategic Leadership Conduct thorough GAP analyses on client accounts to identify growth opportunities Build and maintain strong C-suite relationships to support client retention and revenue growth Help define and guide the strategic direction of client relationships Stay well-informed about client industries, m Company: Marsh Description: Marsh is seeking a motivated professional for a key leadership role based in Dubai: Position: Assistant Vice President - Client Executive What You Can Expect: Strategic Leadership Conduct thorough GAP analyses on client accounts to identify growth opportunities Build and maintain strong C-suite relationships to support client retention and revenue growth Help define and guide the strategic direction of client relationships Stay well-informed about client industries, market trends, and competitive landscapes Enhance client perception of Marsh's value through innovative risk advisory solutions Protect client accounts from competitor penetration Collaborate on thought leadership initiatives and contribute to new product development Operational Excellence Manage a portfolio of corporate clients across various industries Assist in designing and implementing customized risk management and insurance programs Address client service and relationship issues promptly Support renewal strategies and service delivery plans Ensure compliance with company policies and procedures Coordinate with risk consulting, Mercer Marsh Benefits, and other service teams Maintain accurate sales records and oversee administrative processes Financial Performance Support client retention efforts to achieve high retention rates Contribute to meeting new business revenue targets Help drive revenue growth through cross-selling and deepening client engagement Assist in reporting budget and forecasts in line with corporate policies What You Will Be Rewarded With: Flexible hybrid working model: three days in-office, two days remote Competitive benefits package including 28 annual leave days, medical coverage, life assurance, employee assistance programs, and additional flexible benefits Your Key Responsibilities : Build and nurture trusted, long-term client relationships Use a consultative approach to client engagement and solution delivery What You Need to Have: University degree 5 years of insurance experience, preferably within a multinational organization Proven knowledge of large corporate general lines insurance Experience in the UAE market is a plus Arabic language proficiency is a must What Will Make You Stand Out: CII certification or recognized general insurance awards Strong sales and negotiation skills Marsh, a business of Marsh McLennan (NYSE: MMC), is the world's top insurance broker and risk advisor. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow on LinkedIn and X. Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, skin color, or any other characteristic protected by applicable law.

Assistant Vice President - Client Executive, General Lines

GULF DIGITAL LLC

Personal Assistant to the CEO &ndash; Job Description2-4 years Dubai- UAE experience The Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the CEO&rsquo;s day-to-day operations run smoothly and efficiently. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The PA serves as a gatekeeper and liaison between the CEO and internal/external stakeholders, maintaining a high degree of professionalism and confidentiality at all times.Key Responsibilities:<ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and other documents on behalf of the CEO.</li><li>Handle incoming communications (calls, emails, messages), prioritize them, and respond or redirect as necessary.</li><li>Coordinate high-level meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Organize and manage complex travel itineraries, including accommodations, transportation, and logistics.</li><li>Act as a liaison between the CEO and senior executives, clients, partners, and staff.</li><li>Maintain strict confidentiality of sensitive information and exercise discretion in all interactions.</li><li>Assist in personal tasks and errands, as required, to support the CEO's ability to focus on strategic priorities.</li><li>Monitor deadlines and ensure the CEO is well-prepared for all engagements and commitments.</li><li>Conduct research, compile data, and prepare briefing materials as needed.</li></ul>Skills &amp; Qualifications:<ul><li>Proven experience as an Executive Assistant or Personal Assistant to C-level executives.</li><li>Excellent organizational and time-management skills with strong attention to detail.</li><li>Outstanding verbal and written communication abilities.</li><li>High level of integrity, discretion, and professionalism.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.</li><li>Ability to multitask, work under pressure, and meet tight deadlines.</li><li>Discreet, proactive, and resourceful with a problem-solving mindset.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Experience in a corporate or fast-paced business enviroment</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per month

Personal Assistant to CEO

Booknrent

Location: Kalma Chowk Gulberg III, LahoreDuty Timing: 9 working hoursWhat we are looking for:Preference for FAST, LUMS, LSE, NUST or BNU AlumniWe are seeking a highly organized, proactive, and discreet Personal Assistant (PA) to provide comprehensive administrative, logistical, and personal support to our Chief Executive Officer (CEO). The ideal candidate will be a meticulous planner, an excellent communicator, and possess the ability to handle a wide range of tasks and confidential information with the utmost professionalism. This role requires flexibility, exceptional time management skills, and the capacity to anticipate needs and operate with minimal supervision.Key Responsibilities:Administrative &amp; Executive Support<ul><li>Manage and maintain the CEO's complex calendar, including scheduling internal and external meetings, conferences, and appointments, ensuring no conflicts and providing all necessary materials in advance.</li><li>Handle all correspondence&mdash;including emails, phone calls, and physical mail&mdash;prioritizing, drafting responses, and ensuring timely follow-up.</li><li>Coordinate detailed travel arrangements (domestic and international), including flights, accommodations, ground transportation, and creating comprehensive itineraries.</li><li>Prepare and edit documents, presentations, reports, and correspondence, often dealing with highly sensitive and confidential information.</li><li>Organize and maintain filing systems (both digital and physical) for easy retrieval of documents.</li><li>Process and track expense reports and invoices, ensuring accuracy and timely submission.</li><li>Act as a gatekeeper and liaison between the CEO and internal staff, external partners, and high-profile clients.</li></ul>Meeting &amp; Event Coordination<ul><li>Coordinate logistics for executive and other important meetings, including reserving rooms, setting up necessary technology, and distributing materials when and wherever required.</li><li>Attend meetings as needed to take minutes or represent him in his absence, track action items, and ensure timely follow-up.</li><li>Assist in planning and executing corporate events and personal engagements as requested.</li><li>Handle sensitive and confidential personal information with absolute discretion.</li></ul>QualificationsRequired<ul><li>Proven experience (typically 3+ years) as an Executive Assistant, Personal Assistant, or similar role supporting a C-level executive.</li><li>Exceptional proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.</li><li>Superior organizational and time management skills, with a demonstrable ability to multitask, prioritize, and meet deadlines in a fast-paced environment.</li><li>Proficiency in English language, excellent written and verbal communication skills with a polished and professional demeanor.</li><li>Demonstrated ability to handle confidential information with impeccable discretion and integrity.</li><li>Proactive, resourceful, and capable of anticipating needs without explicit direction.</li></ul>Preferred<ul><li>4 years Bachelor's degree or equivalent professional qualification from reputable institutions.</li><li>Familiarity with various travel booking platforms and global time zones.</li><li>Preference for FAST, LUMS, LSE, NUST or BNU Alumni</li></ul>Work Environment &amp; Benefits<ul><li>Location: Lahore. This is primarily an in-office role.</li><li>Hours: Standard Business Hours, M-S, 9:00 AM - 6:00 PM. Flexibility to work outside of standard hours and be on call for urgent matters is required and expected.</li><li>Compensation: Competitive salary commensurate with experience.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs90,000.00 per monthWork Location: In person

Personal Assistant to the CEO

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Personal Assistant to the CEO