c suite executive assistant

McLeod Cobb Investments

About the RoleA growing software-as-a-service company focused on improving care and support post pregnancy loss is seeking to hire a highly organized, proactive, and adaptable Temp-to-Perm Executive Assistant/Project Manager to support its CEO. This is a hybrid role where there are both executive assistant and project management responsibilities providing opportunity for extensive professional growth.The ideal candidate has a deep interest in improving pregnancy loss care while thriving in a fast-paced, collaborative, and entrepreneurial environment. Experience supporting senior executives at the C-suite level is a requirement. This individual will serve as a trusted partner and project manager, managing complex calendars, coordinating travel, preparing expense reports, supporting recruiting efforts, and helping to drive operational efficiency for the CEO. This role requires five days/week on-site from 8:30am-5pm in a casual environment.QualificationsPrior experience supporting C-suite executives is requiredDemonstrated success managing complex calendars and travel arrangements for senior leadershipStrong communication and interpersonal skills with the confidence to interact with senior executives and manage projectsAbility to work independently, anticipate needs, and navigate ambiguityCollaborative team player who values partnership and relationship-buildingComfortable providing thoughtful pushback, asking questions, and seeking feedback when neededStrong attention to detail and exceptional organizational skillsBachelor&rsquo;s degree requiredStable work history; candidates with excessive job-hopping are not favoredPlease no cover letters. Applications that do not answer the required questions will not be reviewed. We hand review every application meeting the job requirements and thank you for consideration of the role.Learn more about the company at www.ollieperinatal.comPay: $125,000.00 per yearApplication Question(s):<ul><li>Why are you interested in this role?</li><li>Tell us about your Bachelors Degree.</li><li>Please detail your experience reporting to C-suite level executives.</li></ul>Work Location: In person

Executive Assistant

<div>
 
 
 About the Role
 
 
 
 
 
 
 We are recruiting on behalf of a well-established, multi-billion-dollar global organization with a long-standing Dubai office. The business is seeking a polished, adaptable Executive Assistant to support two senior leaders with distinct working styles and priorities.
 
 
 
 
 
 This is a high-calibre, high-trust position suited to an EA who can move fluidly between a structured, legally-minded principal and a fast-paced, high-energy operations principal reading the room, adapting their approach, and keeping both running smoothly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 - Provide dedicated Executive Assistant support to two senior leaders, adapting style and approach to each
 
 
 - Manage complex, frequently shifting diaries and scheduling across multiple time zones
 
 
 - Arrange extensive international travel (predominantly across APAC), including flights, accommodation, visas, and detailed itineraries
 
 
 - Coordinate meetings, offsites, and leadership conferences, including logistics and briefing materials
 
 
 - Work closely alongside the Legal function, supporting the Head of Legal &amp; Operations with correspondence, documentation, and case/contract-related coordination as needed
 
 
 - Draft and manage confidential correspondence, reports, and documentation with discretion
 
 
 - Provide a degree of personal/lifestyle support where required (e.g. arranging appointments, meals, day-to-day logistics while travelling)
 
 
 - Act as a key point of contact and gatekeeper between the principals and internal/external stakeholders
 
 
 - Anticipate needs proactively and manage competing priorities calmly under pressure
 
 
 - Support ad hoc projects and cross-functional coordination as required
 
 
 
 
 
 
 Ideal Candidate Profile
 
 
 
 
 
 
 - Proven experience as an Executive Assistant supporting senior leadership (SVP/C-suite level)
 
 
 - Experience supporting more than one principal simultaneously strongly preferred
 
 
 - Background within a law firm, legal, or compliance-focused environment strongly preferred, given the close cross-functional working relationship with the Head of Legal &mdash; candidates from financial services, banking, or other highly regulated corporate environments will also be strongly considered
 
 
 - High emotional intelligence with a genuinely adaptable, "chameleon" personality &mdash; equally comfortable with structure and with fast-paced, high-energy environments
 
 
 - Strong track record managing complex international travel and visa arrangements
 
 
 - Confident, calm, and resourceful under pressure; comfortable pushing back and managing up when needed
 
 
 - Excellent written and verbal communication skills
 
 
 - Willingness and flexibility to travel internationally as required
 
 
 - Polished, professional, and highly discreet &mdash; accustomed to handling confidential information
 
 
 
 
</div>

Confidential

<div>
 
 This is a rare and high-impact opportunity to support the
 
 Chairman and senior leadership
 
 at the very centre of the organisation. The role requires impeccable judgment, absolute discretion, and the ability to operate with confidence in a fast-paced, high-performance environment.
 
 
 
 
 
 As
 
 Executive Assistant to the Chairman
 
 , you will act as a trusted strategic partner, managing complex business and personal priorities. You will oversee demanding schedules, sensitive communications, VIP engagements, and coordination across multiple entities&mdash;always staying several steps ahead to ensure seamless execution.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the Chairman&rsquo;s calendar, inbox, meetings, and travel logistics with foresight and precision
 </li>
 <li>
 Prepare, review, and handle executive correspondence, presentations, reports, and confidential documentation
 </li>
 <li>
 Serve as a key liaison between the Chairman, executives, board members, and high-profile external stakeholders
 </li>
 <li>
 Act as a true gatekeeper, triaging communications and protecting executive focus and priorities
 </li>
 <li>
 Attend meetings, capture minutes, track action items, and drive follow-ups to completion
 </li>
 <li>
 Coordinate across departments and business units to support strategic initiatives and leadership alignment
 </li>
 <li>
 Provide support on personal matters including property, private travel, and lifestyle arrangements
 </li>
 <li>
 Anticipate needs, identify risks, and proactively resolve issues before they escalate
 </li>
 <li>
 Build trusted relationships across the organisation to enable smooth information flow and execution
 </li>
 <li>
 Uphold the highest standards of professionalism, confidentiality, and discretion at all times
 </li>
 </ul>
 
 
 
 
 
 Candidate Profile
 
 
 <ul>
 <li>
 Minimum
 
 3 years&rsquo; experience
 
 supporting C-suite executives, founders, or principals (UK and UAE experience preferred)
 </li>
 <li>
 Highly proactive, adaptable, and calm under pressure in dynamic environments
 </li>
 <li>
 Exceptionally polished verbal and written communication skills
 </li>
 <li>
 Strong organisational, planning, and project coordination capabilities
 </li>
 <li>
 Fluent in English; additional languages are an advantage (bilingual or trilingual preferred)
 </li>
 <li>
 Meticulous attention to detail with a solutions-driven mindset
 </li>
 <li>
 High emotional intelligence and sound judgment when handling sensitive matters
 </li>
 <li>
 Flexible with working hours to provide senior-level executive support
 </li>
 </ul>
 
 
</div>

DLA Piper

<div>DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let&rsquo;s see what we can achieve. Together.
Summary
The Executive Assistant, working in collaboration with and in support of the firm&rsquo;s strategic initiatives , provides high-level executive assistance to partners and/or members of senior leadership of the firm. The Executive Assistant connects departments to provide comprehensive support, anticipating needs while effectively and proactively meeting timelines and priorities. The role completes a broad variety of tasks including partnering with leadership, partners, and other key stakeholders to execute firm initiatives, managing calendars; preparing project-based budgets; preparing documents and composing confidential and/or sensitive correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and ensuring meetings, supporting materials and events are executed efficiently and effectively.
 
 
Location
This position is located in our New York office and offers a hybrid work schedule.
 
 
Responsibilities
<ul><li>Performs practice area support responsibilities for assigned partners.
</li><li>Manages sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the firm. Navigates dynamic political situations with excellent judgment and situational awareness.
</li><li>Develops and maintains professional relationships, ensuring efficient teamwork and providing clear and timely information. Works collaboratively and proactively with others to facilitate timely and effective implementation of strategic plans, objectives, and projects, managing timelines and executing simultaneous deliverables.
</li><li>Prepares Word, Excel, PowerPoint presentations, agendas, reports, spreadsheets, and other documents. Maintains reports and spreadsheets and distributes on a regular basis.
</li><li>Coordinates events, seminars, and retreats, managing logistics, engaging vendors, and preparing materials to ensure a successful event.
</li><li>Works proactively with lawyers, firm leadership, and various departments preparing materials for various meetings, events, and projects.
</li><li>Analyzes and reviews contract proposals for various projects, performing cost analysis against the budget.
</li><li>Coordinates and participates in department, practice group, committee, and firm meetings, preparing agendas and meeting materials, managing logistics and engaging appropriate parties to ensure a successful meeting.
</li><li>Prepares communications and materials on behalf of partners, departments, practice area and/or firm leadership, which may include confidential correspondence and documents.
</li><li>Plans and manages complex travel arrangements, provides itineraries and travel documents and processes expense reports.
</li><li>Organizes complex calendars and schedules; resolves scheduling conflicts and partners with key stakeholders and other teams for meeting details.
</li><li>Works closely and proactively with partners and leadership to keep them informed of upcoming commitments and responsibilities, prepares materials in advance, and follows up appropriately.
</li><li>Responds to emails and calls on behalf of partner and/or firm leaders, has extensive direct contact with clients and business contacts.
</li><li>Performs work impacting partner financial viability with client matters.
</li><li>Partners with billing and collections departments, monitoring client budgets for reporting purposes and provides updates to partners and leadership.
</li><li>Maintains paper and electronic filing systems, ensuring compliance with Information Governance policies.
</li><li>Other duties as assigned. 
 
</li></ul>Desired Skills
Excellent communication, interpersonal and time management skills; proven ability to manage projects, meet deadlines and execute deliverables. Commitment to excellence and performs at the highest level possible on a consistent basis. Ability to function well in a fast-paced environment; performs additional duties as assigned. Demonstrates strong work ethics and a flexible, dependable, and positive attitude. Uses discretion, confidentiality, and good judgment to handle practice group, client, and firm leadership matters. Advanced proficiency needed in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
 
 
Minimum Education
<ul><li>High School Diploma or GED. 
 
</li></ul>Preferred Education
<ul><li>Bachelor&rsquo;s degree in Business, Finance or related field preferred. 
 
</li></ul>Minimum Years of Experience
<ul><li>5 years&rsquo; experience providing exceptional administrative support to senior leaders or C-suite executives. 
</li></ul> 
Essential Job Expectations
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: 
 
<ul><li>Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
</li><li>Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
</li><li>Provide timely, accurate, and quality work product.
</li><li>Successfully meet deadlines, expectations, and perform work duties as required.
</li><li>Foster positive work relationships.
</li><li>Comply with all firm policies and practices.
</li><li>Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
</li><li>Ability to work under pressure and manage competing demands in a fast-paced environment.
</li><li>Perform all other duties, tasks or projects as assigned. 
 
</li></ul>Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
 
 
Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. 
 
Work Environment
The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm&rsquo;s discretion in the future.
 
 
Disclaimer
The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm&rsquo;s discretion at any time. This job description does not change the at-will nature of employment. 
 
Application Process
Applicants must apply directly online instead of sending application materials via email. 
 
Accommodation
Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com . 
 
Agency applications will not be considered. 
 
No immigration sponsorship is available for this position.
 
 
The firm&rsquo;s expected hiring range for this position is $53.07 - $70.32 per hour depending on the candidate&rsquo;s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws. 
 
The compensation offered for employment will also be dependent on other factors including the candidate&rsquo;s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).
 
 
Applicants who are not based in the jurisdiction in which this position is posted and who apply for this role are doing so voluntarily and are not eligible for relocation assistance. Any relocation benefits, if any, are provided only where a relocation is required at the firm&rsquo;s direction and in accordance with applicable policy and law. 
 
#LI-KP1
 
#LI-Hybrid
DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center .</div>

M I R A L.L.C

<div>
 We are seeking a highly organized, proactive, and professional
 
 Executive Assistant / Office Manager
 
 to support our senior leadership team, including the CEO and CFO. This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office.
 
 
 The ideal candidate will have
 
 at least 5 years of experience as an Executive Assistant or Office Manager
 
 , with
 
 previous experience in a real estate development company strongly preferred
 
 . The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive executive support to the CEO and CFO.
 </li>
 <li>
 Manage complex calendars, appointments, and meeting schedules.
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries.
 </li>
 <li>
 Prepare meeting agendas, presentations, reports, and executive correspondence.
 </li>
 <li>
 Record meeting minutes and follow up on action items to ensure timely completion.
 </li>
 <li>
 Act as the primary point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Manage confidential documents and sensitive business information with the highest level of discretion.
 </li>
 <li>
 Coordinate board meetings, investor meetings, and executive presentations.
 </li>
 <li>
 Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes.
 </li>
 <li>
 Organize company events, executive meetings, and business functions.
 </li>
 <li>
 Liaise with various departments to ensure projects and executive requests are completed on time.
 </li>
 <li>
 Monitor office supplies, vendor relationships, and administrative budgets where applicable.
 </li>
 <li>
 Assist with special projects and strategic initiatives as assigned by management
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field is preferred.
 </li>
 <li>
 Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager.
 </li>
 <li>
 Previous experience within a real estate development, construction, or property development company is highly preferred.
 </li>
 <li>
 Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director).
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
 </li>
 <li>
 Experience preparing reports, presentations, and executive documentation.
 </li>
 <li>
 Ability to prioritize multiple tasks and work under pressure.
 </li>
 <li>
 Strong problem-solving and interpersonal skills.
 </li>
 <li>
 UAE experience will be considered a strong advantage
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary package
 </li>
 <li>
 Employment visa
 </li>
 <li>
 Medical insurance
 </li>
 <li>
 Opportunity to work directly with senior leadership
 </li>
 <li>
 Professional and dynamic work environment
 </li>
 <li>
 Career growth within a leading real estate development company
 </li>
 </ul>
</div>

Executive Assistant (CEO/CFO Office)

MIRA Construction

<div>We are seeking a highly organized, proactive, and professional Executive Assistant / Office Manager to support our senior leadership team, including the CEO and CFO. This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office.
The ideal candidate will have at least 5 years of experience as an Executive Assistant or Office Manager, with previous experience in a real estate development company strongly preferred. The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment.
Key Responsibilities<ul><li>
Provide comprehensive executive support to the CEO and CFO.
</li><li>Manage complex calendars, appointments, and meeting schedules.
</li><li>Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries.
</li><li>Prepare meeting agendas, presentations, reports, and executive correspondence.
</li><li>Record meeting minutes and follow up on action items to ensure timely completion.
</li><li>Act as the primary point of contact between executives and internal/external stakeholders.
</li><li>Manage confidential documents and sensitive business information with the highest level of discretion.
</li><li>Coordinate board meetings, investor meetings, and executive presentations.
</li><li>Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes.
</li><li>Organize company events, executive meetings, and business functions.
</li><li>Liaise with various departments to ensure projects and executive requests are completed on time.
</li><li>Monitor office supplies, vendor relationships, and administrative budgets where applicable.
</li><li>Assist with special projects and strategic initiatives as assigned by management.</li></ul> 

Requirements 
<ul><li>
Bachelor's degree in Business Administration or a related field is preferred.
</li><li>Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager.
</li><li>Previous experience within a real estate development, construction, or property development company is highly preferred.
</li><li>Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director).
</li><li>Excellent written and verbal communication skills in English.
</li><li>Strong organizational and multitasking abilities.
</li><li>High level of professionalism, confidentiality, and attention to detail.
</li><li>Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
</li><li>Experience preparing reports, presentations, and executive documentation.
</li><li>Ability to prioritize multiple tasks and work under pressure.
</li><li>Strong problem-solving and interpersonal skills.
</li><li>UAE experience will be considered a strong advantage.</li></ul> 

Benefits 
<ul><li>
Competitive salary package
</li><li>Employment visa
</li><li>Medical insurance
</li><li>Opportunity to work directly with senior leadership
</li><li>Professional and dynamic work environment
</li><li>Career growth within a leading real estate development company</li></ul></div>

Alaska Native Tribal Health Consortium

<div>The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction.
ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska&rsquo;s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation&rsquo;s largest state.
Our vision: Alaska Native people are the healthiest people in the world. 
 
ANTHC offers a competitive and comprehensive Benefits Package for all Benefit Eligible Employees, which includes:
<ul><li>Medical Insurance provided through the Federal Employee Health Benefits Program as a Tribal Employee, with over 20 plans and tiers.
</li></ul><ul><li>Cost-Share Dental and Vision Insurances
</li></ul><ul><li>Discounted Pet Insurance
</li></ul><ul><li>Retirement Contributions with Pre-Tax or Roth options into a 403(b).
</li></ul><ul><li>401(a) ANTHC Retirement Plan: After one year of employment, ANTHC will begin making matching contributions of up to 5% of your eligible pay, based on your own contributions. In addition, you may be eligible for an annual discretionary contribution of up to 3% from the employer.
</li></ul><ul><li>Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.
</li></ul><ul><li>Eleven Paid Holidays
</li></ul><ul><li>Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment
</li></ul><ul><li>Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&amp;D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.
</li></ul><ul><li>Flexible Spending Accounts for Healthcare and Dependent Care.
</li></ul><ul><li>Ancillary Cash Benefits for accident, hospital indemnity, and critical illness.
</li></ul><ul><li>On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.
</li></ul><ul><li>Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.
</li></ul><ul><li>Tuition Discounts for you and your eligible dependents at Alaska Pacific University.
</li></ul><ul><li>On-Site Training Courses and Professional Development Opportunities.
</li></ul><ul><li>License and certification reimbursements and occupational insurance for medical staff.
</li></ul><ul><li>Emergency Travel Assistance
</li></ul><ul><li>Education Assistance or Education leave eligibility
</li></ul><ul><li>Discount program for travel, gym memberships, amusement parks, and more.
</li></ul><div>Visit us online at www.anthc.org or contact Recruitment directly at HRRecruiting@anthc.org. 
 
</div>Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.
Summary:
 
Under general direction of the Executive, will assist in advancing the organization initiatives and goals. Facilitates collaboration between the Executive and Executive Team. Supports Executive and Senior Leadership in performing a variety of duties including organizing daily/weekly/monthly work, project deadlines and deliverables. Maintain the day-to-day functions and provide high-level administrative support to the Executive and Executive Staff. Assume responsibility for efficient calendar management and administrative function to support assigned Executive. Independent judgement is required to plan, prioritize, and organize a diversified workload, and recommends changes and improvements.
Responsibilities: 
 
All
A ttend Executive meetings as requested, prepare all forms of communication, including but not limited to: preparing for Board meetings as well as other Executive meetings, preparing for complex presentations and reports, drafting speeches, taking succinct notes, and providing attendees with a summary of decisions, actions, and follow-ups. Prepares the Executive in advance for meetings and helps with prompt completion of deliverables and deadlines; collaborates with other leaders as necessary to complete. Ensure efficient time management, travel management, and calendar management by working closely with the Executive and planning forward 30-60-90 days. Expertly organize, manage, and host virtual conferences and seminars. Possess technological expertise in managing and setting up virtual meetings. 
M aintain email distribution lists to ensure they are up-to-date and aligned with appropriate business groups. Coordinates travel end-to-end, including all logistics and itineraries. In accordance with established policies and procedures, make purchases, reconcile and process expense reports while maintaining high level of fiscal integrity and professionalism. Evaluate, develop and maintain internal office procedures in order to best support the department to ensure consistent workflow. Work closely with other Executive Assistants to support other Executive&rsquo;s work. 
C oordinate events of varied scale including hosting dignitaries, elected officials and V.I.Ps. Provides leadership, direction, and guidance to assigned staff. Develops goals and priorities in conjunction with employees, and assigns tasks and projects. Develops staff skills and training plans. Counsels, trains, and coaches subordinate staff. 
P rovides a smooth onboarding experience for new Executive. 
P erforms other duties as assigned. 
E xecutive Assistant I
P erforms diversified and complex administrative duties and may provide some guided project coordination.
G eneral knowledge of department budget, budget criteria and working within budget Reconcile Credit Cards.
S ubmit and tracking of invoices to ensure timely payment to vendor.
T racking and maintaining contracts assigned to Executive.
S ustain a daily calendar of meetings and events.
E xcellent communication and time management skills; proven ability to meet deadlines.
A rrange travel and accommodations for Executives. Prepare expense reports.
C oordinates meetings.
T ake minutes of the meeting and share follow up items.
P repare handouts, agendas.
P articipate in preparation meetings to ensure understanding of Executive expectations.
R equired to attend regular scheduled committee and Board meetings to provide support and take notes for follow up in applicable area.
C alendar Board Report due dates.
P roactively request presentations from direct reports.
M aintain action items list post meeting follow-up.
R eview draft presentations in alignment with Board correspondence requirements and final packaging.
P roactively support meetings in real time, making requests of direct reports and ensuring prompt response and follow up of requests.
S creen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
M onitor Executive email and triage for level of importance. Follow up on response.
B e responsive to emails/texts/phone calls, with contact outside normal business hours.
P repare Word, Excel, PowerPoint Presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
M anaging of Timekeeping Functions for all direct reports.
M aintains and orders office supplies.
M anage the Executive's contacts.
P lan and organize work activities.
T rack and maintain policies and procedures.
M aintain the SCM Matrix for accuracy of reporting for the Executive.
E nsures ANTHC is following ANTHC brand and standard communication process.
E nsure completion of HR related documents and contracts.
A ssist with the recruitment of direct report vacancies.
C oordinates recruitment in partnership with Human Resources.
C oordinates interviews with other Executives.
E nsure prompt action for organizational requirements ensuring on time complete action (Evaluations, Annual Compliance Training, etc.).
E nsuring contractual employees meets expectations.
R equest or run reports as needed.
C onserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. 
E xecutive Assistant II
C oordinates and performs a variety of confidential and complex administrative duties and may support the implementation of projects.
A pproves Credit Card charges.
O versee coordination of budgeting.
S ubmit and tracking of invoices to ensure timely payment to vendor.
O rganizes complex calendars and schedules; resolving any scheduling issues.
F inalize meeting materials, receiving timely.
P lanning appointments and events.
C oordinate meetings/prep to complete presentations.
R eview presentations and provide edits (grammar/formatting) timely.
A ssign post action follow up to direct reports.
A nswer and respond to phone inquiries on behalf of Executive.
D rafts email responses on behalf of Executive.
D raft Policies and Procedures for the department.
P rocess HR forms.
D evelops Interview Questions. 
E xecutive Assistant III
C oordinates and performs a full range of advanced level, confidential, and complex administrative duties. Prior approval is required before using this title.
M anages credit cards for department, perform audits as needed to ensure compliance.
A ssist with the Management of Department Budget; participating in approval process.
S trategically manages Executives time with respect to priorities, goals and objectives.
M anages Travel Budget.
A pprove direct reports travel.
D raft and Reviews Board Presentations to finalize.
E xpedite requests proactively in an effort to provide prompt and timely response for requests that occur in the meeting. Assigning action follow up to the direct report.
M onitors inbox, draft correspondence and send on behalf of Executive.
D rafts and prepares correspondence for internal announcements, board meetings, and organizations that the Executive is involved with.
F inalizes Policies and Procedures for the department/division.
D evelops detailed work plans, policies and procedures, which include clear milestones and assignment of project task responsibilities and schedules.
T racks the day-to-day activities required to ensure projects are completed on time, successfully, and in a manner consistent with organizational goals, departmental policies, and/or the standard terms and conditions of the contract, if applicable.
C oordinates assigned staff in all aspects of the planning, design and implementation of highly complex projects.
S uccessfully manages the scope of the project, including client priorities and expectations of product and services, ensuring customer satisfaction.
A ccess to Executive correspondence and sensitive and confidential information.
I s available on-call as needed.
Other information: 
 
KNOWLEDGE and SKILLS
A ll
K nowledge of federal Native programs and/or Tribal government.
P ossess exceptional interpersonal, written and verbal communication skills and establishes collaborative relationships with ease.
A bility to remain calm and focused under pressure while being proactive and anticipating the needs of the Executive and team.
E xcellent and reliable follow-through.
A bility to quickly understand and align with Executive priorities on a daily/weekly/monthly basis; manages schedules, upcoming due dates and assists with the achievement of Executive Goals proactively.
H ighly organized and creative with excellent skills in managing concurrent, fast-moving projects; possesses strong problem solving, project management and time management skills.
A dapt well to change and enjoys a fast-paced, changing and varied workload.
A dvanced or expert-level skills with Microsoft Office.
E xpert level skills with virtual meeting platforms including the ability to host meetings and troubleshoot technical problems.
D emonstrates independence and require minimal supervision to accomplish tasks or projects; ability to prioritize work and meetings and synthesize information to determine action items without guidance.
A ctively participates in own personal, professional and skill development.
A sks for constructive feedback often and quickly incorporates improvements in performance.
W orks effectively and positively as part of a cohesive team.
A nticipates, assesses and pivots direction when changes are needed and is directionally correct in doing so.
R eliable and trustworthy work attitude of high integrity, ability to handle confidential information. 
M INIMUM EDUCATION QUALIFICATION
A ll Bachelor's degree in business or a related field. Progressively responsible professional work-related experience, education, or training may be substituted on a year-for-year basis for college education. 
M INIMUM EXPERIENCE QUALIFICATION
E xecutive Assistant I
N on-supervisory &ndash; Three (3) years of experience in administrative support or supervising staff or in project management. 
E xecutive Assistant II
N on-supervisory &ndash; Four (4) years of experience supporting Senior Management or Executive experience with responsibilities for administrative support to a C Suite Executive or experience supervising staff or project management. 
E xecutive Assistant III
N on-supervisory &ndash; Five (5) years of experience supporting Senior management or Executive experience with responsibilities for administrative support to a C Suite Executive or experience supervising staff or project management. 
M INIMUM CERTIFICATION QUALIFICATION
N /A 
P REFERRED EDUCATION QUALIFICATION
N /A 
P REFERRED EXPERIENCE QUALIFICATION
N /A 
P REFERRED CERTIFICATION QUALIFICATION
N /A 
A DDITIONAL REQUIREMENTS
N /A</div>

Executive Assistant I- DEHE Office Administration

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Executive Assistant I- DEHE Office Administration