cafm assistant

Reliance Facilities Management

Job description:JOB TITLE: CAFM AsstREPORTS TO: Senior Manager &ndash; Abu Dhabi OperationsLOCATION: Abu DhabiJOB STATUS: Full-timeProfile:&middot; Dependable, confident and mature&middot; Efficient and accurate&middot; Able to maintain strict confidentiality when necessary&middot; Self-starter and independent worker, yet able and ready to be a team player&middot; Excellent computer skills for business needs (spreadsheets, email, online systems, CAFM systems)&middot; Good interpersonal and customer skills, excellent phone skills&middot; Flexible and able to thrive with a great variety of tasks&middot; Honesty and integrity (able to handle cash payments)&middot; Excellent organizational skills; able to organize tasks, create &amp; maintain information storage&middot; Good letter writing skills (able to compose accurate and professional communication)CAFM cum Facilities Management (FM) experience is required for this role.Job Description:Administrative&middot; Respond appropriately to e-mail, phone, walk-ins and written inquiries from internal and external customers and proactively ensure through communication that proper delivery of the request is meet through the standard and policies of the Company.&middot; Proper escalation of calls and convey to the designated person&middot; Logging and keeping of records of queries&middot; Preparing Minutes of the meeting&middot; Resolve administrative problems and inquiries&middot; Schedule and coordinate appointments and travel arrangements for facilities Mobile teams&middot; Maintain office supply inventories&middot; Coordinate maintenance of office equipment&middot; Communicate effectively and professionally with vendors regarding materials, quotes, scheduling, delivery, etc.&middot; Keeping and Updating all records for LPO/Invoices/Clients' Database/AMC Contracts/Vendors/Service Reports/Materials and others&middot; Filing, scanning, binding and printing of specific documents&middot; Update reports on regular basis or/and as requested by the management.&middot; Sending invoices and make follow up calls to Clients on pending payments&middot; Monitor all AMC Contract expiry dates and due payments and coordinate with appropriate department to execute and complete the works.&middot; Make monthly maintenance reports for smaller maintenance contracts within the company.&middot; Update in the CAFM system provided the company.Accounting Documentation&middot; Prepare LPO and Invoices&middot; Make payment collection on a regular basis&middot; Updating all receivables.&middot; To issue receipts and deposits all received cash/cheques&middot; Prepare payment vouchers related to various revenue and expenses&middot; Submit and Update all payment transactions to the Accounts Department&middot; Make monthly summary report for all Unpaid/Paid Invoices&middot; Handling and processing all petty cash transactionsJob Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

CAFM Assistant

Gladius Investments and Development

Job Title: Assistant Facilities ManagerDepartment: FM Operations / Mall ManagementRole Summary:The Assistant Facilities Manager supports the Facilities Manager in ensuring the efficient operation, maintenance, and safety of the shopping mall. The role focuses on maintaining high standards of mall presentation, engineering systems, and customer experience, aligned with Mall Management commitment to delivering &ldquo;Great Moments for Everyone, Every Day.&rdquo;This position plays a key role in managing both hard and soft services, tenant coordination, and ensuring compliance with safety and operational standards across the mall.Key Responsibilities:1. Facilities Operations &amp; Maintenance<ul><li>Assist in managing the day-to-day facility operations of the mall, including HVAC, electrical, plumbing, and civil systems etc.</li><li>Support implementation of planned preventive maintenance (PPM) programs for all mall assets</li><li>Ensure all MEP systems (HVAC, electrical, plumbing, fire &amp; life safety) are operational and compliant</li><li>Monitor BMS, CMMS systems and respond to faults or alarms promptly</li><li>Assist in handling emergency breakdowns with minimal disruption to mall operations.</li><li>Support energy management and sustainability initiatives.</li></ul>2. Mall Operations Support<ul><li>Assist in managing daily mall operations including cleaning, security, engineering, and ambience</li><li>Conduct routine inspections to ensure high standards of Maintenance, safety, and Asset conditions.</li><li>Support crowd control, parking systems, and footfall management</li></ul>3. Contractor &amp; Vendor Management<ul><li>Supervise contractors and service providers to ensure SLA and KPI compliance</li><li>Evaluate contractor performance and report issues for improvement</li><li>Coordinate maintenance activities and ensure timely service delivery</li></ul>4. Tenant Coordination<ul><li>Act as a point of contact for tenant maintenance issues</li><li>Support tenant fit-out processes and ensure adherence to mall guidelines</li><li>Ensure tenant satisfaction by maintaining operational excellence</li></ul>5. Health, Safety &amp; Compliance<ul><li>Ensure compliance with HSE policies, fire safety standards, and local regulations</li><li>Conduct safety inspections and risk assessments</li><li>Assist in audits related to facilities, safety, and security</li></ul>6. Budget &amp; Cost Control<ul><li>Assist in managing OPEX and CAPEX budgets</li><li>Monitor expenses and identify cost optimization opportunities</li><li>Support procurement and inventory of spare parts and materials</li></ul>7. Reporting &amp; Documentation<ul><li>Maintain records of maintenance activities, incidents, and inspections</li><li>Prepare reports on facilities performance and contractor efficiency</li><li>Ensure documentation is audit-ready and compliant</li><li>Prepare and Maintain MMR reports Monthly wise on client requirements.</li></ul>Requirements:Education:<ul><li>Bachelor&rsquo;s degree in Mechanical / Electrical / Civil Engineering</li></ul>Experience:<ul><li>5&ndash;8 years in Facilities Management</li><li>Mandatory: Experience in shopping malls, retail, or large commercial properties is highly preferred with knowledge of Chillers and cooling towers.</li><li>Experience within Mall operators or developers is highly preferred</li></ul>Skills &amp; Competencies:<ul><li>Strong knowledge of MEP systems and mall operations</li><li>Familiarity with CAFM/BMS/CMMS systems</li><li>Vendor and stakeholder management</li><li>Customer-focused mindset (tenant &amp; visitor experience)</li><li>Problem-solving and decision-making skills</li></ul>Preferred Qualifications:<ul><li>Certifications: NEBOSH / IOSH / FM certifications</li><li>Experience with large-scale malls (e.g., regional/community malls)</li><li>Knowledge of retail operations and tenant mix</li></ul>Reporting Line:Facilities Manager / Senior Manager &ndash; Mall ManagementKey Success Indicators:<ul><li>Zero major safety incidents</li><li>High tenant satisfaction scores</li><li>Compliance with SLA/KPI for maintenance</li><li>Efficient cost control vs. budget</li><li>Consistent mall presentation standards</li></ul>Pay: AED10,000.00 - AED15,000.00 per monthWork Location: In person

Assistant Facilities Manager

Modon Facilities Management - L.L.C - S.P.C

1. Technical Duties:<ul><li>Multi-Skilled Technician responsibilities will be such as HVAC, electrical, plumbing assets troubleshooting. Supporting in performing electrical repairs, HVAC maintenance &amp; civil works.</li><li>Multi skilled technician duties will be overseeing other trades on Building operations.</li><li>Performing for installation, maintenance, repair of MEP systems &amp; associated systems as well.</li><li>Trouble shooting &amp; carry out preventive maintenance schedules and record tasks using CAFM systems.</li><li>Performing brazing &amp; welding tasks related to PPR, HDPE pipes, HVAC systems as well.</li><li>Assist in carrying out Planned preventive maintenance (PPM)for Plumbing equipment, including Water supply piping (Cold &amp; Hot water systems), Drainage, waste piping systems, sanitary fixtures, Water heaters, Pumps (Transfer, Pressurization, Sump, Booster or similar pumps), Valves (Gate, Butterfly or similar), NRV, Rainwater harvesting systems etc&hellip;.</li><li>Executes PPM &amp; reactive works for HVAC assets like FAHU, AHU, Split units, FCU, chillers etc&hellip;&hellip;</li><li>Perform Maintenance/repairing of High pressure, pipes, fittings.</li><li>Executes PPM &amp; reactive works for electrical assets like MDB, Capacitor Bank, SMDB, DB, control panel etc&hellip;&hellip;</li><li>Replace faulty valves &amp; fixtures-unblock drainage systems.</li><li>Carry out additional tasks assigned by management on an ongoing basis.</li><li>Be available 24/7 standby duty as per duty roaster</li><li>Respond to breakdown calls and rectify faults within defined SLAs.</li><li>Provide technical support for events and exhibitions, including set-ups and temporary installations.</li><li>Conduct inspections and perform safe testing of systems during commissioning, shutdown, and start-up periods.</li><li>Assist &amp; support for other MEP trades on operation.</li><li>Evaluate Plumbing systems &amp; Identify system deficiencies, life-safety hazards, risks &amp; remaining useful life (RUL).</li><li>Proactive approach towards Building assets.</li><li>Recommend repair, replacement, or upgrade strategies.</li><li>Respond to breakdown calls &amp; rectify faults within defined SLAs.</li><li>Conduct inspections &amp; perform safe testing of system during commissioning shutdown &amp; start up periods</li><li>Day to day MEP site operations on site</li><li>Utility monitoring of site, report &amp; take action in case any abnormal rise in Utilities</li><li>Initiate energy management solutions like water saving &amp; ensure proper energy saving ongoing at site</li></ul>2. Support Services:<ul><li>Coordinate with supervisors to complete scheduled maintenance activities.</li><li>Assist engineers and senior technicians with major repairs and system overhauls.</li><li>Collaborate as part of an interdisciplinary maintenance team across residential communities, event centers, and hospitality assets.</li><li>Coordinate with technical team to complete schedules maintenance activities.</li><li>Complete BCA Report withing deadline by capturing all asset conditions in detail.</li><li>Tools Inventory</li></ul>3. Health, Safety &amp; Environment:<ul><li>Adhere to all HSE guidelines and standard operating procedures set by Modon.</li><li>Ensure tools and equipment are properly maintained and in safe working conditions.</li><li>Immediately report unsafe practices, incidents, or hazards to the supervisor.</li><li>Refrain from Unsafe work activities which are hazards</li></ul>Qualification:<ul><li>Education: Diploma or technical certification in Mechanical, Electrical, HVAC, or a related field.</li><li>Experience: Minimum of 6 years in a multi-technical maintenance or facilities service&rsquo;s role.</li><li>Experience in residential, commercial, or hospitality facilities is preferred.</li></ul>Competencies:<ul><li>Technical knowledge of HVAC, plumbing, and electrical systems</li><li>Ability to troubleshoot and solve problems with minimal supervision</li><li>Familiarity with CAFM systems</li><li>Team player with strong multitasking abilities</li><li>Basic communication skills (English &ndash; mandatory; Arabic is a plus)</li></ul>Job Type: Full-timeWork Location: In person

Multi Skilled Technician

Salayel Hospitality

<div>
 
 Job Purpose
 
 
 
 To provide proactive administrative and helpdesk support to the Operations and Property Management teams at
 
 Salayel
 
 , ensuring smooth day-to-day operations, effective communication, accurate documentation, and timely reporting in line with company policies. The role requires
 
 fluency in Arabic and English
 
 to effectively coordinate service requests, communicate with tenants, vendors, and internal stakeholders, and support operational activities.
 
 
 Key Responsibilities
 
 
 Help Desk &amp; Operations Support
 
 
 <ul>
 <li>
 Manage and respond to all incoming helpdesk calls, emails, and service requests in a timely and professional manner.
 </li>
 <li>
 Log, track, and monitor service requests through the helpdesk system to ensure timely resolution.
 </li>
 <li>
 Coordinate with internal teams and service providers to ensure completion of maintenance and operational requests.
 </li>
 <li>
 Escalate unresolved issues, complaints, and operational concerns to management when required.
 </li>
 <li>
 Provide prompt administrative support and respond to tenant and employee queries in Arabic and English.
 </li>
 <li>
 Maintain clear communication with stakeholders regarding request status and service updates.
 
 
 </li>
 </ul>
 Administration &amp; Office Management
 
 
 <ul>
 <li>
 Provide administrative support to Operations Managers, Property Managers, and Assistant Property Managers.
 </li>
 <li>
 Maintain accurate records, databases, and filing systems (electronic and physical).
 </li>
 <li>
 Manage schedules and diaries to ensure efficient coordination of operational activities.
 </li>
 <li>
 Monitor office supplies, manage inventory, and coordinate replenishment when required.
 </li>
 <li>
 Support day-to-day office coordination and assist in resolving operational issues.
 
 
 </li>
 </ul>
 Documentation &amp; Reporting
 
 
 <ul>
 <li>
 Maintain, update, and control SOPs, operational manuals, and shared drive documentation.
 </li>
 <li>
 Ensure operational and property documentation at Salayel is accurate, updated, and properly stored.
 </li>
 <li>
 Prepare daily, weekly, monthly, and ad hoc operational reports as required.
 </li>
 <li>
 Maintain transmittal logs, attendance records, leave records, and operational documentation.
 </li>
 <li>
 Support document control and record management processes.
 
 
 </li>
 </ul>
 Coordination
 
 
 <ul>
 <li>
 Liaise with internal departments including HR, Finance, Procurement, IT, and external service providers.
 </li>
 <li>
 Coordinate and support administrative staff such as drivers, cleaners, and office assistants when required.
 </li>
 <li>
 Facilitate communication between tenants, service providers, and management, particularly where Arabic language support is required.
 </li>
 <li>
 Perform additional duties as assigned by management.
 
 
 </li>
 </ul>
 Key Performance Indicators (KPIs)
 
 
 <ul>
 <li>
 Timely logging and closure of helpdesk requests.
 </li>
 <li>
 Accurate tracking and reporting of service requests.
 </li>
 <li>
 Timely submission of monthly inventory and operational reports.
 </li>
 <li>
 Up-to-date SOPs and operational documentation.
 </li>
 <li>
 Effective coordination and resolution of operational issues.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 Education
 
 
 Diploma in any discipline (Administration or Business Administration preferred).
 
 
 Office Management certification is an advantage.
 
 
 
 Experience
 
 
 
 Minimum
 
 3 years of experience
 
 in helpdesk coordination, administration, or operations support.
 
 
 Experience in
 
 property management, facilities management, or service coordination
 
 is preferred.
 
 
 Skills &amp; Knowledge
 
 
 <ul>
 <li>
 Fluency in Arabic and English (spoken and written) &ndash; mandatory.
 </li>
 <li>
 Strong knowledge of helpdesk coordination and administrative processes.
 </li>
 <li>
 Familiarity with ERP systems, CAFM systems, or helpdesk platforms.
 </li>
 <li>
 Advanced MS Office skills.
 </li>
 <li>
 Excellent communication, organization, and multitasking abilities.
 </li>
 <li>
 High attention to detail and strong customer service orientation.
 
 
 </li>
 </ul>
 Job Challenges
 
 
 <ul>
 <li>
 Managing high volumes of service requests and urgent operational issues.
 </li>
 <li>
 Coordinating between multiple departments and service providers.
 </li>
 <li>
 Maintaining service quality and response times in a fast-paced operational environment.
 </li>
 </ul>
</div>

Help Desk Coordinator (Arabic Speaker)

Wasael Property Management

<div>
 
 Job Purpose
 
 
 
 Responsible for managing all Civil and Fit Out projects including planning, execution and completion. Responsible for coordinating with Clients and Vendors, reporting progress, planning activities and mitigating risks to ensure delivery of projects and work orders within agreed time, cost and quality standards.
 
 
 Principal Accountabilities
 
 
 <ul>
 <li>
 Coordinate with contractors, project designers, suppliers and vendors. Plan overall project completion including ordering materials, raising payment requests and purchase orders in line with Wasael procurement rules.
 </li>
 <li>
 Maintain a risk register. Revise, update and report to the Projects and Civil Works Manager on design, construction and project related risks. Provide mitigation options for approval.
 </li>
 <li>
 Act as primary contact with external consultants, contractors and vendors for assigned projects.
 </li>
 <li>
 Prepare Project Proposals and Requests for Proposal for approval.
 </li>
 <li>
 Manage project requirements, maintain internal cost control procedures and monitor and document project progress.
 </li>
 <li>
 Manage coordination with internal Wasael departments to ensure turnkey project delivery.
 </li>
 <li>
 Schedule, chair and attend all project meetings. Record minutes and track action items.
 </li>
 <li>
 Act as the central point for receiving project information. Distribute communication to the project team and stakeholders under the direction of the Projects and Civil Works Manager.
 </li>
 <li>
 Prepare weekly project dashboards on design, construction and handover status focusing on time, quality and cost.
 </li>
 <li>
 Respond to queries from contractors, suppliers and designers under the direction of the Projects and Civil Works Manager to resolve design and site issues.
 </li>
 <li>
 Manage project scope. Ensure all scope of work is defined and awarded to contractors. Prepare scope descriptions and RFP when required.
 </li>
 <li>
 Communicate with Client representatives through scheduled meetings. Record minutes and document action items.
 </li>
 <li>
 Support the Senior Quantity Surveyor in managing contracts, progress payments and final account completion.
 </li>
 <li>
 Support Value Engineering exercises to achieve cost or time savings.
 </li>
 <li>
 Follow up CAFM and FSI system work orders and report on AMC Service Provider performance.
 </li>
 <li>
 Perform other duties as assigned by the Direct Manager.
 
 
 </li>
 </ul>
 Relationships
 
 
 
 Internal:
 
 All business departments
 
 
 
 External:
 
 Contractors, vendors, consultants, local authorities, Client representatives
 
 
 
 Qualifications
 
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Degree in Architecture or Civil Engineering
 </li>
 <li>
 Chartered membership of a recognised professional body preferred (RIBA, RICS, ICE)
 </li>
 <li>
 Project Management Professional certified preferred
 </li>
 <li>
 Valid UAE Driving License
 
 
 </li>
 </ul>
 
 Work Experience
 
 
 
 <ul>
 <li>
 Minimum 5 years experience in Project Management at supervisory level
 </li>
 <li>
 Experience managing budgets and schedules from project inception to completion including authority approvals
 </li>
 <li>
 Ability to resolve coordination issues between disciplines such as Interior Design and MEP
 </li>
 <li>
 Minimum 2 years experience in GCC preferred
 
 
 </li>
 </ul>
 
 Knowledge
 
 
 
 <ul>
 <li>
 Strong knowledge of architectural design, drafting, building materials, building codes, construction techniques and cost management
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Able to interpret project requirements, coordinate and distribute information across the project team
 </li>
 <li>
 Able to request information and approvals when required and report progress and risks to stakeholders
 
 
 </li>
 </ul>
 Indicative KPIs
 
 
 <ul>
 <li>
 Complete projects within agreed timeframes
 </li>
 <li>
 Complete projects within agreed budgets
 </li>
 <li>
 Meet project quality standards with consideration for value engineering requirements
 
 
 </li>
 </ul>
 Job Challenges
 
 
 <ul>
 <li>
 Managing multiple projects simultaneously
 </li>
 <li>
 Handling large volumes of information and tasks
 </li>
 <li>
 Prioritising workload and responding fast to urgent requests from End Users or Clients
 </li>
 </ul>
</div>

Project Engineer

Sundus

<div>
 
 Job Code:
 
 JPC - 5937
 
 
 
 Job Title:
 
 Personal Assistant
 
 
 
 Location:
 
 Abu Dhabi, UAE
 
 
 
 Job Overview
 
 
 
 We are seeking a highly organized and proactive
 
 Personal Assistant
 
 to provide comprehensive administrative and secretarial support. The ideal candidate will be responsible for managing schedules, coordinating communications, and ensuring the smooth day-to-day operations of the department.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage and maintain calendars, including scheduling meetings and appointments
 </li>
 <li>
 Handle correspondence, emails, and phone communications in a professional manner
 </li>
 <li>
 Coordinate meetings, prepare agendas, and maintain meeting minutes/records
 </li>
 <li>
 Arrange travel bookings, accommodation, and related logistics
 </li>
 <li>
 Provide full administrative and secretarial support to management
 </li>
 <li>
 Prepare reports, documents, and presentations as required
 </li>
 <li>
 Maintain organized filing systems and ensure proper documentation control
 </li>
 <li>
 Liaise with internal teams and external stakeholders effectively
 </li>
 <li>
 Support day-to-day departmental operations and activities
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in a relevant field
 </li>
 <li>
 Proven experience as a Personal Assistant, Executive Assistant, or similar role
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 <li>
 Strong multitasking and coordination abilities
 </li>
 </ul>
</div>

Personal Assistant

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

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