campus administrative assistant

Pratt Institute

<div><div>Campus Security Assistant (71106)</div> 

Salary: $21.37 Hourly 
Location: NY, NY 
Job Type: Full Time 
Job Number: 202500306 
Department: Public Safety 
Closing: 4/1/2026 12:00 AM Eastern 
 
About Pratt 
 
Pratt Institute provides the creative leaders of tomorrow the professional knowledge and experience to make a better world. A world-class and internationally ranked college with programs in art, design, architecture, liberal arts and sciences, and information studies, Pratt offers nearly 50 undergraduate and graduate degree programs.
 
 
The Institute's impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, Pratt Munson College of Art and Design in Utica, New York. On Governors Island, Pratt is a core partner on the Stony Brook University team selected to develop the New York Climate Exchange, a research and educational hub poised to establish New York City as the global leader for the most pressing issue of our time: climate change. Another extension of Pratt's campus is the Research Yard, a 20,000-square-foot facility that brings together the research activities of Pratt Institute under one roof in the Brooklyn Navy Yard (BNY). 
 
Since our founding in 1887, Pratt has upheld the belief that education should be accessible to all who wish to learn. As a community, we define ourselves as standard setters who are:
 
<ul><li>Resourceful and collaborative problem solvers,
</li><li>Socially responsible and equity-centered creatives,
</li><li>Adaptable and resilient global stewards,
</li><li>Inquisitive and compassionate community members.
</li></ul> 
Description 
 
In accordance with the policies of Pratt Public Safety, and under the supervision of the Public Safety Tour Supervisor, incumbents will perform duties supporting the safe access to campus residence halls and as needed fixed Public Safety posts. 
 
Campus Security Assistants work closely with Public Safety Officers (Public Safety Officer Level II) and Residence Life professional staff. The major distinction between a Campus Security Assistant (Public Safety Officer Level I) and a Public Safety Officer (Public Safety Officer Level II) is that Campus Security Assistants are not required to have an NYS driver's license at the time of hire, nor to maintain the same throughout their employment with Pratt. 
 
Examples of Duties 
 
 
<div> 
Typical Post Duties 
<ul><li>
As needed, act as a First Responder to alarms, medical emergencies, and calls for service.</li><li>
Observe campus activities, reporting suspicious behavior and other incidents to the Public Safety Command Center/or a Public Safety Tour Supervisor.</li><li>
Enforce Institute rules and regulations as specified in Standard Operating Procedures, Post Orders, and Special Directives.</li><li>
Check IDs and parking passes / permits (where applicable) of students, faculty, staff, and visitors, in accordance with the Institute's access policy.</li><li>
Ensures Visitor Management procedures and the credentialing of visitors.</li><li>
Answer department radio and telephone lines, including emergency calls.</li><li>
Provide travel directions and instructions to Institute and campus buildings, offices, and services.</li><li>
Reports and documents items to campus Lost and Found.</li><li>
Coordinate and Communicate with the Public Safety Command Center, Tour.</li><li>
Supervisor(s), and Residence Life professional staff.</li><li>
Always present a positive and friendly attitude while greeting faculty, staff, students, and visitors.</li></ul>
Typical Administrative Duties<ul><li>
Maintain an account of daily job/post activities and incidents, as they occur, in the manner determined by the Campus Public Safety Director.</li><li>
Carefully monitor campus/building CCTV systems.</li><li>
Perform assigned Fire Safety duties, including acting as a Fire Warden or Fire Guard during fire drills, emergencies, and other building evacuations.</li><li>
Monitor building access control for community members and visitors.</li><li>
When assigned, maintain post and tour logs, guaranteeing that logs are kept current and entries are up-to-date.</li><li>
Maintain radio contact with the Public Safety Command Center.</li></ul></div><div> 
Qualifications 
 
 
<ul><li>A total of 2 years of full-time security work experience OR 4 years of U.S. Military service.</li><li>
Prior experience in concierge services, hospitality management, or security industry</li><li>
A.S. degree or equivalent in any field of study.</li></ul>
Minimum Qualifications:<ul><li>
Proof of meeting the minimum requirements is required prior to the appointment.</li><li>
A total of 1-year of full-time security work experience.</li><li>
English Proficiency: candidates must be able to speak, read, write, and comprehend the English Language well enough to meet the minimally acceptable performance standards set for job tasks.</li><li>
High School Diploma or GED.</li><li>
Upon being hired, agree to complete the following training as required by Section 89-G of Article 7A; all persons engaged in security guard activities be registered with the New York Department of State (DOS), and complete all training (unless exempt) at schools approved by the Division of Criminal Justice Services (DCJS).</li><li>
The following training courses include the 8-Hour Pre-Assignment Training- A general introductory course and the 16-Hour On-The-Job Training (OJT) - A course relevant to the duties of guards, requirements of the work site, and the needs of the employer. (You must complete this training within 90 days of employment as a security guard.)</li><li>
Upon being hired agree to complete a course(s) of instruction in first-aid, CPR &amp;AED, as well as any other health, safety, or related training deemed necessary by Pratt Institute, at Pratt's expense.</li><li>
Candidates must also meet physical requirements, including a screen for drug usage, and a background check, prior to being offered employment.</li></ul> 

Benefits: 
 
Medical 
Dental 
Vision 
HSA 
Company Sponsored Basic Life &amp; AD&amp;D 
Company Sponsored Long Term Disability 
Flex Spending Account (Health, Dependant Care) 
Commuter Benefits (Transit &amp; Parking) 
Disability (NYS) 
Short Term Disability (Voluntary) 
Long Term Disability 
Union Pension Plan 
Voluntary Supplemental Retirement Plan 
Paid Time Off (Vac &amp; Sick) 
 
Supplemental Information: 
 
 
<ul><li>Please submit your cover letter, resume, a copy of your valid drivers license and security license.</li><li>
If you are selected for an interview, please be prepared to provide at least 5 References via our online reference tool system. At least 2 of your References must be, or have been, your direct managers.</li></ul> 
 
Equal Employment Opportunity Statement 
 
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce. 
 
At Pratt, we prioritize equity and have established a systematic approach to guarantee fair treatment for everyone. If your background and expertise align with the requirements of the position, you will be contacted for further instructions. 
 
To apply, visit: https://www.schooljobs.com/careers/pratt/jobs/5219141/campus-security-assistant-71106 
 
jeid-53ebe90e67e5344f8deef39e24fc4baf</div></div>

Campus Security Assistant (71106)

Heriot-Watt University

<div>Job Posting Title: Timetabling Administrator
Grade and Salary: Grade 5
FTE and working pattern: Full Time
Organisation Name: Registry and Student Services 
About Heriot Watt University:
Heriot-Watt University has five campuses: three in the UK (Edinburgh, Scottish Borders and Orkney), one in Dubai and one in Malaysia. The University offers a highly distinctive range of degree programmes in the specialist areas of science, engineering, design, business and languages.
With a history dating back to 1821, Heriot-Watt University has established a reputation for world-class teaching and practical, leading-edge research, which has made it one of the top UK universities for business and industry. We connect with industry at every level and develop programmes to match their needs : so employers get work-ready industry-fit graduates.
Heriot-Watt is also Scotland's most international university, boasting the largest international student cohort.
We have an established set of values that help us to nurture innovation and leadership, and show our commitment to continuous improvement and development in all our activities. 
About our School/Directorate and Team:
The Global Registry and Academic Support Directorate supports our students and staff across the full student&acirc;&euro;&macr;life-cycle&acirc;&euro;&macr;from enrolment to graduation.
The Directorate has responsibility as the definitive record-keeper of all student information,&acirc;&euro;&macr;programme&acirc;&euro;&macr;and course details, as well as leading services that help students settle and stay at the University. This includes providing professional help and advice through a range of support and wellbeing services.
The Directorate supports academic and professional services staff across the University in&acirc;&euro;&macr;a number of&acirc;&euro;&macr;areas,&acirc;&euro;&macr;including:&acirc;&euro;&macr;academic, institutional and student related Regulations and Policies, and global, national and institutional quality matters.
It delivers these services through five Divisions, each managed by a Global Head, and two Heads&acirc;&euro;&macr;of Campus Registry and Student Services:
<ul><li>Student Life
</li><li>Online Students
</li><li>Academic Operations
</li><li>Academic Quality
</li><li>Academic Secretariat, Regulation and Policy
</li><li>Head of Registry&acirc;&euro;&macr;&amp; Student Services&acirc;&euro;&macr;: Dubai Campus
</li><li>Head of Registry &amp; Student Services -&acirc;&euro;&macr;Malaysia Campus
</li></ul>The Academic Operations Division consists of five teams: Academic Operations Liaison, Academic
The Timetabling Team is responsible for supporting all aspects of teaching and exam timetabling; these are activities where the primary service users are academics and students. The team also supports general room bookings as a service for all members of staff and students. 
 The Academic Operations Division is made up of four areas:
<ul><li>Timetabling &amp; Scheduling: Coordinates with the Schools to develop and deliver a balanced teaching timetable, and manages resource bookings to optimize use of space across campus.
</li><li>Exams &amp; Graduation: Coordinates logistics for final exams including the exam timetable, training and allocation of invigilators, and exam registration. Manages and prepares for Dubai graduation ceremonies in coordination with the team in Edinburgh.
</li><li>Post-graduate Research Administration: Provides administrative support for processes related to the post-graduate research student journey.
</li>School Academic Support Administration: Provides centralized, administrative support to Schools for Learning &amp; Teaching activities, including record keeping, logistical arrangements for Academic Reviews and accreditation visits, preparations for exam boards, etc. as well as general administrative tasks such as appointment booking, travel arrangements, minute taking, etc. 
<li>
</li></ul>Purpose of Role The role-holder will be responsible for supporting the operation and development of teaching timetabling for the Dubai Campus across all Schools and modes of study; allocating students to exam rooms; and support room bookings in Resource Booker. The role holder will aim to maximise the efficiency of our timetable while providing high quality services to staff, students and visitors.
The role-holder may occasionally be asked to support other teams within academic operations during busy periods for those teams 
Summary of Key Duties and Responsibilities:
<ul><li>Accurately identify programme and course offerings for each semester, facilitate the collection of teaching requirements for course timetabling, staff assignments and room allocations via SharePoint. Accurately audit data available each semester in the timetabling system to ensure timely preparation of timetables. Timetabling for one or two small Schools will be assigned.
</li><li>Allocate rooms for teaching activities with the aim of using space as efficiently as possible.
</li><li>Ensure all aspects of cross-campus teaching are considered to produce student- and staff-friendly timetables in Dubai.
</li><li>Ensure timetables are produced within the agreed Dubai timetabling timelines.
</li><li>Audit, identify and resolve any room, teaching staff and student-set conflicts, potentially created on the timetables.
</li><li>Ensure teaching activities take precedence over any other campus activities and events.
</li><li>Ensure timetables are consistent according to the Dubai campus regulations.
</li><li>Work on timetabling data reports upon request.
</li><li>Accurately allocate students to exam rooms via the exam timetabling software.
</li><li>Provide input on ways to help maximise space utilisation at the Dubai campus.
</li><li>Contribute by providing feedback on any space development projects undertaken by the campus.
</li><li>Provide colleagues with advice and guidance on timetabling constraints and issues faced.
</li><li>Ensure ad-hoc room bookings are managed timely and efficiently via Resource Booker.
</li><li>Undertake training to support expertise, personal and professional development
</li><li>Collaborate in redesigning processes related to timetabling.
</li>Provide admin support to other teams of the RAS Directorate when needed according to an agreed division of labour outlined by the Head of RAS. 
<li>
</li></ul>Education, Qualifications &amp; Experience:
These are the criteria on which the short-listing and recruitment selection will be based.
Essential
<div><ul><li>Educated to at least first degree or equivalent practical experience in the workplace
</li></ul><ul><li>Strong analytical skills
</li></ul><ul><li>Experience of working within a similar environment as outlined above
</li></ul><ul><li>Competent in the use of relevant IT packages and experience with using Excel
</li></ul><ul><li>Well-developed interpersonal skills
</li></ul><ul><li>Demonstrable professional and proactive approach
</li></ul><ul><li>Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment
</li></ul><ul><li>Demonstrable provision of excellent customer service
</li></ul></div>Desirable
<div><ul><li>Experience of redesigning and improving processes or procedures
</li></ul><ul><li>Experience of working in a timetabling role in higher education
</li></ul><ul><li>Collaboration with multi-location teams
</li></ul>Experience of using Scientia timetabling software 
<ul><li>
</li></ul></div>Heriot-Watt University Values
With a history dating back to 1821, Heriot-Watt University has established a reputation for world-class teaching and professionally relevant, leading-edge research, which has made it one of the top UK universities for business and industry.
We are a vibrant, forward-looking university, well known for the quality of our degrees with employers actively seeking out our graduates. Heriot-Watt is also Scotland's international university with an unsurpassed international in-country presence. We deliver degree programmes to circa 30,000 students in 143 countries around the world, have a further overseas campus in Dubai and boast the largest international student cohort in Scotland.
At Heriot-Watt we've created an environment that nurtures innovation and leadership - where our researchers, staff and students can realise their potential and develop their ambitions.
We are proud of our collegiate atmosphere and integrated teaching and research approach which has helped to build a community of committed academics and highly motivated students. Our focus on careers delivers results and we've an excellent reputation for graduate employability.
In addition to the Edinburgh campus, we currently have campuses in the Scottish Borders, Orkney, Dubai and Malaysia. For all of our campuses we aim to provide stimulating, supportive environments conducive to effective learning and research, where staff and students can excel. At Heriot-Watt, we have an established set of values that help us to nurture innovation and leadership, and show our commitment to continuous improvement and development in all our activities.
Our values describe our deeply held beliefs and our community spirit. They characterise not only how we are as a higher education institution but also frame how we want to be.
Our values are:
<ul><li>Belong
</li><li>Collaborate
</li><li>Inspire
</li><li>Celebrate
</li></ul>As learning, living and working institution, we use our values as the building blocks of how we go about doing our work and how we each conduct ourselves as members of Heriot-Watt University. They represent what binds us together as a University community and help us to become the best at what we do.
For full details on our University, please view our website https://www.hw.ac.uk/about.htm 
&acirc;&euro;&tilde;How to Apply' 
Please submit your CV and a cover letter setting out how you meet the criteria for this role.
Shortlisted candidates may be invited to complete an on-demand-video interview as the first stage of the selection process. Successful candidates will then proceed to in-person formal interviews at our Dubai campus, where you will be asked to deliver a brief presentation on a relevant topic. Following the formal interview, the preferred candidate will attend a second interview with senior staff at the Dubai campus before a final offer decision is made.
At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.
Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.
Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all. 
The appointment is conditional upon successful completion of all Labor and Immigration formalities, and the start date will need to be delayed if the employment visa is not in place.</div>

Timetabling Administrator - Dubai Campus

Cypress-Fairbanks Independent School District

<div>QUALIFICATIONS:<ul><li>
Proof of high school graduation/GED equivalent.</li><li>
Demonstrated proficiency in applied technology (Microsoft Office).</li><li>
Demonstrated proficiency in general office management and procedures.</li><li>
Possess excellent interpersonal and communication skills.</li><li>
Must have a high level of integrity and confidentiality regarding student records, employment records and campus issues.</li><li>
Must be self-motivated, possess the ability to work under pressure, handle multiple tasks and work collaboratively.</li><li>
Possess the ability to provide leadership in building responsibilities.</li></ul>
TERMS OF EMPLOYMENT:
230 Days 
SALARY/PAY GRADE:
$36,562/CP-6 as approved by the Board of Trustees. 
ESSENTIAL FUNCTIONS:<ul><li>
Manage a complex office environment with frequent interruptions.</li><li>
Maintain confidentiality of personnel files, records and student information.</li><li>
Prepare and type correspondence and reports for principal.</li><li>
Record staff absences and prepare reports. Request and assist substitute teachers and paraprofessionals.</li><li>
Order instructional/office supplies and assist teachers with orders for supplies.</li><li>
Maintain financial records; secure monies received; prepare monies for deposit; dispense monies (paychecks, travel checks, reimbursements, etc.).</li><li>
Prepare documents/school calendars, etc. distribute to district and building personnel.</li><li>
Assist in preparation for graduation and other functions.</li><li>
Work with custodial, maintenance, food service and other district departments to coordinate school activities.</li><li>
Perform other duties as assigned by the principal.</li><li>
Regular and reliable attendance is an essential job function.</li></ul>
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; tolerate moderate noise levels; work with frequent interruptions. Repetitive hand motions; prolonged use of a computer, prolonged sitting. 
APPLICATION INFORMATION:
Applications will be reviewed. Not all applicants will be interviewed. Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication. 
Applying for this posting places your name in a pool of applicants who wish to be considered for an Administrative Assistant III position as they become available in the district.</div>

Administrative Assistant III 2026-2027, Middle School, Grades 6-8 (Fall Vacancies)

California State University, San Bernardino

<div><div>Job no: 555709 
Work type: Student Assistant - Federal Work Study 
Location: San Bernardino - San Bernardino Campus 
Categories: Unit 11 - UAW - California Alliance of Academic Student Workers, Part Time, Student Services, On-site (work in-person at business location) 
</div>
<div>Work Study:
Federal Work- Study Student Information: https://www.csusb.edu/financial-aid/prospective-current-students/federal-work-study/federal-work-study-student

Eligibility Requirements
<div>
<ul><li>Must complete a Free Application for Federal Student Aid (FAFSA) for the current award year</li></ul>
<ul><li>Must maintain Satisfactory Academic Progress standards</li></ul>
<ul><li>Must be enrolled in at least half-time. (6 units undergraduate; 3 units graduate) per semester</li></ul>
<ul><li>Must have a federal need of at least $2,000</li></ul>
<ul><li>Submit all requested financial aid documentation from your To-Do-List by the due date</li></ul>
<ul><li>Must have an official award notification from the Financial Aid Office</li></ul>
<ul><li>Must be a U.S. citizen, eligible non-citizen, or permanent resident</li></ul>
</div>
FWS Waiting List: Students not awarded FWS may be added to the FWS Waiting List. Please email us at workstudy@csusb.edu

NOTE: Program funding is limited, applying through the FWS Waiting List does not guarantee a FWS award.

Job Summary:

Moreno Valley College's Office of TRIO Programs is the umbrella to five TRIO grants (ACES Student Support Services, Upward Bound Math and Science, Educational Talent Search, Upward Bound, and Veteran&rsquo;s Upward Bound), which are part of the federal TRIO programs to provide outreach and student services programs designed to identify and provide services for individuals from first-generation, income qualifying, and other underrepresented or at promised backgrounds to help them prepare for and graduate from college while preparing them for a viable career pathways. Moreno Valley College&rsquo;s TRIO Programs serve students ranging from rising 6th graders through community college level students to help them develop core academic skills to be successful in school and help them to connect to future college opportunities. A TRIO Work Study Fellow could be placed at: ACES Student Support Services &ndash; community college students who are interested in completing a certificate or degree and transferring to a four-year college/university. Upward Bound Math and Science &ndash; 9 th through 12th grade high school students at Vista del Lago High School (Moreno Valley) who have expressed interest in pursuing college and career opportunities in STEM. Upward Bound&ndash; 9 th through 12th grade high school students at Valley View High School (Moreno Valley) who have expressed interest in attending college (open to any college major/career pathway). Educational Talent Search &ndash; 6 th &ndash; 12th grade students at Vista del Lago, Valley View, Badger Springs MS, Landmark MS, Mountain View MS, and Palm MS (Moreno Valley) who are interested in going to college and learning about careers. Veterans Upward Bound &ndash; works with Veterans who are transitioning from serving in the military and are interested in going to college and/or developing skills to transition to employment in civilian pathways.

Responsibilities:
<div>
Under direct supervision, duties include but not limited to:
 
<ul><li>Serve as a mentor/tutor during the academic year, Saturday Academies, family meetings, field experiences,</li></ul>
extended breaks, and other targeted programs to promote college/career pathways and financial aid/literacy. 
<ul><li>Assist with facilitating ice breakers, warm up activities, and workshops.</li><li>Assist with transition programs for middle school to high school bridge programs and high school to college</li></ul>
bridge programs. 
<ul><li>Assist with developing and delivering mini presentations/announcements about college and college</li></ul>
support programs. 
<ul><li>Assist with large TRIO programs, such as Cash for College workshops, TRIO College Information Days,</li></ul>
College Application Bootcamps, STEM Nights, National TRIO Day, family sessions, leadership 
programs, and other collaborative programs. 
<ul><li>Assist with field experiences to college, career, community services, and/or cultural events.</li><li>Provide tutoring in core academic subjects (i.e. math, language arts, science, language other than English,</li></ul>
etc.) 
<ul><li>Assist with developing mini presentations/announcements about college, community resources, social</li></ul>
services, academic services, financial aid, and other opportunities. 
<ul><li>Assist with providing message connections with participants and families on program social media,</li></ul>
Google classroom, other platforms, and phone calls. 
<ul><li>Other duties as assigned.</li></ul></div>

Minimum Qualifications:
<ul><li>Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position.</li>
</ul><ul><li>Special Qualification: Admission or registration as a CSU student.</li>
</ul>
Required Qualifications:
<ul>
<li>Maintain a 2.0 G.P.A. or greater per semester and cumulative.</li>
<li>Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate)</li>
<li>International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate)</li>
<li>Eligible to work in the United States</li>
<li>Payroll Requirement: Social Security Card</li>
</ul>
Special Conditions:

FWS Off-Campus Instructional Student Assistant/
 
FWS eligible, enrolled CSU, San Bernardino students are eligible to apply for FWS student employment positions. This position will work off-campus at a designated location receiving direction via a Federal Work Study campus collaborator.

Compensation and Benefits:

Student Employment Anticipated Hiring Range: Determined by Work Study.

The compensation offered will consider internal equity and experience among other factors.

Position Information:

Work status: Part-Time, Temporary, Seasonal

Academic year available hours: Monday through Friday (8:00 am &ndash; 5:00 pm).

Summer available hours: Monday through Thursday (7:00 am - 5:30 pm). 
 
The application deadline is: March 26, 2026; however, the position may close when an adequate number of qualified applications are received

This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment
Background Check
 
Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position.

Driver&rsquo;s License Check
 
Possession of a valid Driver's License may be required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

I-9 
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation 
We provide reasonable accommodation to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking 
CSUSB is a smoke and tobacco-free campus. See policy https://calstate.policystat.com/policy/6591951/latest/.

Clery Act 
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act.
</div>
Advertised: 27 Feb 2026 Pacific Standard Time 
Applications close: 26 Mar 2026 Pacific Daylight Time</div>

Moreno Valley College Student Assistant Federal Work Study Off-Campus

YOLO COUNTY OFFICE OF EDUCATION

To apply for this position, go to: https://www.edjoin.org/home/jobposting/2191087Purpose Statement The job of Administrative Assistant is done for the purpose/s of providing a wide variety of complex and confidential administrative and secretarial support to their assigned Executive Manager; performing a variety of complex and responsible secretarial and administrative support duties to assist with administrative processes; serving as primary secretarial support; providing assistance and information to YCOE staff, County and State officials, parents and media; training staff; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities.This job reports to Assigned Executive ManagerEssential FunctionsCompiles data from a wide variety of sources (e.g. time sheets, calendars, expenditures/budget, Internet research, etc.) for the purpose of preparing reports, making recommendations; and/or preparing information for assigned executive manager.Coordinates a wide variety of projects, functions and/or program components (e.g. meetings, in-service events, etc.) for the purpose of completing complex meeting requirements, activities and conference schedules, agendas, and processes. Coordinates staff development processes and activities (e.g. trainings, advertising, CEUs, facilities arrangements, etc.) for the purpose of providing development opportunities, recording and tracking attendee information in compliance with YCOE policies.Maintains a wide variety of manual and electronic documents files and records (e.g. budget data, employee records, financial records, reports, contracts, directories, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.Monitors a wide variety activities on behalf of assigned executive manager (e.g. program components, meeting arrangements, account balances, work order status, etc.) for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.Oversees the work activities within the office for the purpose of organizing assignments, monitoring progress, and ensuring completion within established guidelines.Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing leadership and/ or receiving information, recording minutes or providing other administrative support, and supporting the needs of the attendees. Prepares a wide variety of reports, documents and correspondence of a confidential and non-confidential nature (e.g. letters, memorandums, meeting minutes, charts, periodic and ad-hoc reports, contracts, manuals, policies and procedures; budget development information, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.Presents information on a variety of administrative procedures (e.g. department/program policies, submission procedures, etc.) for the purpose of orienting new personnel and/or disseminating information to existing personnel.Processes confidential communication (e.g. student IEPs, staff salary data, personnel reviews, meeting discussions, etc.) for the purpose of implementing necessary confidential processes for the executive manager.Provides database maintenance, including operation of a variety of computer software processes for the purpose of ensuring error free operation of a variety of databases.Provides budget development support and review of multiple budget information for the purpose of ensuring implementation of all necessary budgets' preparation, in compliance with administrative guidelines and/or regulatory requirements.Represents assigned executive manager in their absence for the purpose of conveying and/or gathering information required for their functions.Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations that address a variety of administrative requirements.Responds to a wide variety of inquiries from internal and external parties (e.g. staff, administration, YCOE departments; County, State and Federal agencies; parents, students; legislators; community agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.Pay: $4,592.00 - $6,155.00 per monthBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant, Student Support Services, Vacancy 26-144

Southern Careers Institute

<div>The Campus Receptionist is responsible for operating the multiline telephone system, answer incoming calls and direct the callers to the appropriate personnel. 


ESSENTIAL DUTIES, RESPONSIBLITIES, AND EXPECTATIONS
<ul><li>Create a positive first impression on all visitors by being the friendly, calm and courteous greeter of our students, our customers, and our vendors;</li></ul>
<ul><li>Retrieve messages from voice mail and forwards to appropriate personnel;</li></ul>
<ul><li>Answer incoming telephone calls, determine the purpose of the calls and forward the calls to appropriate personnel or department;</li></ul>
<ul><li>Maintain a clean front area that is uncluttered and projects a professional image;</li></ul>
<ul><li>Take and deliver messages or transfers calls to voice mail when appropriate personnel are unavailable;</li></ul>
<ul><li>Create files, review prospective student documents for accuracy, make copies, and scan documents into system;</li></ul>
<ul><li>Create and/or run reports as required;</li></ul>
<ul><li>Answer question about organization and provide callers with address, directions, and other information;</li></ul>
<ul><li>Welcome on-site visitors, determine the nature of their business, and announce visitors to appropriate personnel;</li></ul>
<ul><li>Monitor all activity at the front door of the campus;</li></ul>
<ul><li>Maintain confidentiality of Institute information, specifically student data;</li></ul>
<ul><li>Manage and deliver outgoing mail and receive, sort, and route incoming mail;</li></ul>
<ul><li>Maintain and route publications, packages and sign for items delivered by professional courier;</li></ul>
<ul><li>Maintain fax machines, assist users with sending and receiving faxes, send, retrieve and route incoming and outgoing faxes;</li></ul>
<ul><li>Take payments for services and products;</li></ul>
<ul><li>Order, receive and maintain office supplies;</li></ul>
<ul><li>Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary;</li></ul>
<ul><li>Perform other clerical duties as needed, such as filing, photocopying, and collating;</li></ul>
<ul><li>Represent the Institute and all affiliated brands in the most professional and positive light at all times;</li></ul>
<ul><li>Regular, consistent, on-time attendance is an essential function of the job;</li></ul>
<ul><li>Perform other duties as required or assigned.</li></ul> 


QUALIFICATIONS

The requirements listed below are representative of the knowledge, skills, and/or abilities required to successfully perform the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 


Education and/or Experience:
<ul><li>Certificate showing at least one year of completion from college or technical school;</li></ul>
<ul><li>OR, 3-6 months of training and related work experience;</li></ul>
<ul><li>OR, equivalent combination of education and experience.</li></ul> 


Computer Skills:
<ul><li>Strong knowledge of computer systems including Microsoft Office Suite;</li></ul>
<ul><li>Experience using all industry-leading computers, printers and fax machines.</li></ul> 


Writing and Communication Skills:
<ul><li>Clear and succinct communication, both verbally and in writing with a diverse community, student population and with team members and instructors at all levels of the company;</li></ul>
<ul><li>Listen to and understand a wide-range of issues from both students and Institute team members;</li></ul>
<ul><li>Strong interpersonal skills;</li></ul>
<ul><li>Strong verbal communication, written communication, listening, record keeping and information management;</li></ul>
<ul><li>Maintain a calm and friendly demeanor when instructing and assisting students.</li></ul> 


Skills, Abilities, or Other Qualifications:
<ul><li>Prioritize, multi-task, perform well under pressure, meet deadlines, and work a flexible schedule;</li></ul>
<ul><li>Work under minimal supervision and exhibit self-starter traits;</li></ul>
<ul><li>Take initiative and use independent judgment within established guidelines;</li></ul>
<ul><li>Successfully interface with office staff and instructors, students and manager;</li></ul>
<ul><li>Effectively analyze situations and perform conflict resolution;</li></ul>
<ul><li>Ability to coach and motivate students for goal achievement;</li></ul>
<ul><li>Ability to research, critically think about and analyze student records and policy for resolution;</li></ul>
<ul><li>Maintain confidential information and abide by all Family Education Rights and Privacy Act (FERPA) rules and regulations;</li></ul>
<ul><li>Collect, analyze and interpret data in assigned teaching field to provide up-to-date instruction and information;</li></ul>
<ul><li>Highly organized and pay attention to detail;</li></ul>
<ul><li>Passionate belief in the value of our Education Programs.</li></ul> 


PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 


Physical Demands:
<ul><li>Frequently required to talk and hear in person and over the phone;</li></ul>
<ul><li>Occasionally stand and walk to interact with customers, students and staff;</li></ul>
<ul><li>Frequently sit at a desk and use a computer or telephone for extended periods of time;</li></ul>
<ul><li>Frequent use of hands and fingers to handle or feel for reaching or lifting with hands and arms;</li></ul>
<ul><li>Specific vision abilities required by this job include close vision, distance vision, peripheral vision and the ability to focus;</li></ul>
<ul><li>Frequent use of the vision for up close inspection of various electronic screens and printed content.</li></ul> 


Mental demands:
<ul><li>A creative mindset;</li></ul>
<ul><li>Frequent, extended use of a computer and other electronic devices;</li></ul>
<ul><li>Ability to learn and comprehend instructions and orientation;</li></ul>
<ul><li>Understand the meaning of words and body language used by customers, current and prospective students, alumni and employers and respond effectively to achieve Institute goals;</li></ul>
<ul><li>Frequent creative thinking and analysis.</li></ul></div>

Campus Receptionist

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
 </li>
 <li>
 Prepare and maintain documents, reports, and correspondence.
 </li>
 <li>
 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
 </li>
 <li>
 Serve as Secretary for the AUS Alumni CEO Club:
 </li>
 <ul>
 <li>
 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
 </li>
 <li>
 Maintain accurate records of all club activities, including membership lists and meeting notes.
 </li>
 <li>
 Facilitate communication among members and distribute relevant information.
 </li>
 </ul>
 <li>
 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
 </li>
 <li>
 Collaborate with team members to support ongoing projects and departmental initiatives.
 </li>
 <li>
 Identify and implement improvements to administrative processes to enhance efficiency.
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office management software.
 </li>
 <li>
 maintain confidentiality and handle sensitive information.
 </li>
 <li>
 interpersonal skills and the ability to work collaboratively in a team environment.
 </li>
 <li>
 Adaptable and Multitasking skills.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Search 10000+ Campus administrative assistant jobs near you this March. New roles added regularly across leading industries. Apply today.