campus administrative assistant

Wichita State University

<div><p><b>Department</b><br>
Student Wellness Center</p>
<p><b>
Campus Location</b><br>
Wichita, KS - WSU Main Campus</p>
<p><b>
Hire Type</b><br>
Part Time</p>
<p><b>
Pay</b><br>
Based on experience</p>
<p><b>
Work Schedule</b><br>
Flexible depending on class schedule</p>
<p><b>
Export Compliance Requirement</b><br>
No export control requirement.</p>
<p><b>
Job Story</b><br>
Looking for a friendly, reliable student to join our team at the Student Wellness Center! As a Front Desk Assistant, you&rsquo;ll be the first point of contact for students and help create a welcoming clinic environment.</p>
<p><b>
Job Summary</b><br>
A student assistant will carry out administrative and technical tasks requested by a supervisor. Depending on the area the student assistant is employed in, they may assist and mentor other students or provide support throughout the campus in various forms.</p>
<p><b>
Job Duties</b><br>
Greet and check in students<br>
<br>
Answer phones and help with questions<br>
<br>
Schedule and reschedule appointments<br>
<br>
Assist with basic office tasks<br>
<br>
Keep the front desk organized and professional</p>
<p><b>
Required Education</b><br>
High School diploma or equivalent. Enrolled in a minimum of 6 credit hours at Wichita State University.</p>
<p><b>
Additional Requirements</b><br>
Previous customer service or office experience<br>
<br>
Interest in healthcare</p>
<p><b>
Required Experience</b><br>
This is specific to each position and department. See additional requirements and preferences.</p>
<p><b>
Preferred Qualifications</b></p><br>
<p><b>
Additional Information</b></p><br>
<p><b>
Physical Requirements</b><br>
Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.</p></div><p></p>

Student Front Desk Assistant - Student Wellness Center

South University

South University provides a warm, supportive learning environment that will encourage you to join a community of faculty, staff and students eager to play a role in helping you achieve your professional goals, on campus and online.
<br><br>
The South University 125-year story—past, present, and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to students, faculty, staff, alumni and supporters of South University. Whether you have been part of the University family for many years, have recently come our way, or are thinking about joining us, you will find South University to be a place you can call home.
<br><br>
What's next for you is the first priority for us!
<br><br>
Visit www.southuniversity.edu today to learn more about what makes us stand apart as a place where you can make a difference in the lives of students eager to learn and grow.
<br><br>
South University, the right direction for a brighter future.
<br><br>
<b>Benefits:</b><br>
<ul>
<li>Medical</li>
<li>Dental</li>
<li>Vision</li>
</ul>
FSA/HSA
<br>Tuition Assistant Program
<br>Long/Short Term Disability
<br>Life Insurance
<br>Employee Assistance Program
<br>401K Match
<br>Paid Time Off
<br>12 Paid Holidays
<br><ul>
<li>includes domestic partner coverage</li>
</ul>
<b>SUMMARY:</b><br>
Under general supervision of the Campus Director and Dean for Academic Affairs and Operations perform, coordinate and oversee campus administrative duties in support of the campus academic programs, campus and general administrative needs as defined in the job elements below. This position requires the ability to act confidentially, handle sensitive information and exercise independent judgment. Some technical knowledge of the specific area of assignment may also be required.
<br><br>
<b>KEY JOB ELEMENTS:</b><br>
1. Performs academic, campus and limited general administrative and clerical duties as assigned by the Campus Director & Dean of Academic Affairs and Operations.
<br>2. Collaborate with Vice Chancellors, Assistant Vice Chancellors, University Directors, College Deans and Department Chairs in carrying out the priorities of the University including, but not limited to items pertaining to supporting programmatic accreditation and assessment reporting.
<br>3. Maintains correspondence logs, files, information databases, and other tracking systems as necessary. Prepares Executive Committee, OPM, PACs, and other programmatic meeting minutes. Organizes programmatic meeting dates, meeting structure, and sends out agendas. Distributes Executive Committee weekly KPI updates to campus program leaders.
<br>4. Ensure signage for classrooms, campus services and office spaces are clearly marked.
<br>5. Create, distribute and collect faculty contracts, student files, and faculty files containing required programmatic documentation.
<br>6. Assists with directing students with locating campus leaders, including directing them toward offices, phone, e-mail or classrooms. Ensure signage for classrooms, campus services and office spaces are clearly marked and accessible.
<br>7. If requested by Campus Director, may provide new employees with on boarding information, such as tours and campus directories, office or cubicle accommodations, employee access badges; business cards, and ensure new hires have necessary equipment and accesses to assume assigned duties on day one. Maintain campus keys in coordination with the university Director of Facilities and Campus Director/Dean of Academic Affairs and Operations.
<br>8. Ensure employee engagement and recognition activities are organized and occurring on a regular schedule, such as service awards, employee recognition and leading employee engagement committee work.
<br>9. Responsible for onboarding of new hires. This includes I-9 completion and background check completion. Maintain all personnel files.
<br>10. Responsible for all adjunct contracts and appointment letters. Ensures adjunct pay is calculated and submitted timely on the pay schedule. Responsible for all proctor scheduling, contracts and payments.
<br>11. Responsible for monitoring all job postings for the campus and reviewing applicants for qualifications. Once qualified, responsible for sending to hiring managers and assisting with the scheduling of interviews.
<br>12. Campus purchasing support for local service providers and suppliers. Includes ordering office or program related supplies and scheduling assistance as necessary. Maintains office equipment such as fax machines, postage meters, copy machines and printers. Responsible for mail distribution and receiving support.
<br>13. A cell phone is required for use during work hours and after hours as needed. This position requires flexibility with schedule as needed to support the campus events.
<br>14. Other duties as assigned.
<br><br>
<b>JOB REQUIREMENTS:</b><br>
<ul>
<li>Bachelor’s Degree in a related discipline.</li>
<li>Minimum of four years’ progressively more responsible administrative experience in a</li>
</ul>
corporate or academic environment supporting mid to upper level manager(s).
<br><ul>
<li>1-2 years of previous HR experience preferred</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong interpersonal skills.</li>
<li>Superior organizational and problem resolution skills.</li>
<li>Business computing skills (validated by testing where applicable) to include the following - Word, Excel, PowerPoint, Outlook</li>
<li>Ability to use database programs (CampusVue)</li>
<li>Professional telephone/video manner and personal appearance.</li>
<li>Interact effectively as a member of a team and work collaboratively across all</li>
</ul>
levels of the organization.
<br><ul>
<li>Listen to customers (e.g. students, staff, etc.) and to understand and respond</li>
</ul>
positively to their requests.
<br><ul>
<li>Multi- task, meet deadlines, and deliver a work product in line with quality standards.</li>
</ul>
<b>ENVIRONMENT:</b><br>
The duties and characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email, video conference, and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.
<br><br>
South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.

Campus Executive Assistant

Cameron University

<div><p><b>C3620B</b></p>
<p><b>
Job Description: </b>The Student Housing and Residence Life Administrative Assistant supports the operations and staff of the Office of Student Housing and Residence Life. Additionally, the Administrative Assistant works to support all students to ensure their success while living on campus and attending Cameron University. The Administrative Assistant reports directly to the Director of Student Housing and Residence Life and supports the other staff members in the office.</p>
<p>
Job Duties of the Administrative Assistant include but are not limited to:</p>
<ul>
<li>Professionally and efficiently execute Cameron University&rsquo;s commitment to student success</li>
<li>Establishes and maintains effective work relations with students, faculty, staff, and the general public</li>
<li>Greets and screens visitors, phone calls and email: relays messages, responds or takes necessary action or referrals for resolution</li>
<li>Advises campus stakeholders of processes, procedures, and services offered</li>
<li>Responsible for efficient functioning of front office</li>
<li>Provides administrative support for department to include data entry/management</li>
<li>Assists with development, implementation, and compliance of department policies and procedures</li>
<li>Assist in the preparation and maintenance of the department budget</li>
<li>Prepares requisitions and purchase orders, and credit card documentation</li>
<li>Processes all departmental and resident mail</li>
<li>Maintains inventory of supplies and equipment</li>
<li>Manages care package program for residents</li>
<li>Maintains and reports tracking files</li>
<li>Supervises part time student office assistants</li>
<li>Supervises review of Student Housing and Residence Life cameras</li>
<li>Assists with internal calendars and schedules</li>
<li>Other duties as assigned</li></ul><br>
<p></p>
<p><b>
Supervision: </b>Reports to the Director of Student Housing and Residence Life</p><br>
<p></p>
<p><b>
MINIMUM QUALIFICATIONS:</b></p>
<div>
<ul><li>High school degree or equivalent</li></ul>
<ul><li>Detail oriented and organized</li></ul>
<ul><li>Friendly, welcoming, positive, and team player</li></ul>
<ul><li>Excellent customer service skills, judgement, and integrity</li></ul>
<ul><li>Strong interpersonal and communication skills</li></ul>
<ul><li>Ability to prioritize, coordinate, and complete multiple, complex tasks</li></ul>
<ul><li>Proficient in the use of Microsoft Office</li></ul>
<ul><li>Demonstrated ability to work with online software/applications</li></ul>
<ul><li>Ability to work with individuals from diverse backgrounds</li></ul></div><br>
<p></p>
<p><b>
PREFERRED QUALIFICATIONS:</b></p>
<div>
<ul><li>Proven writing and proofreading skills</li></ul>
<ul><li>Advanced use of Microsoft Office</li></ul>
<ul><li>Experience working at an institution of Higher Education</li></ul>
<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in any field</li></ul>
<ul><li>Two to four years experience with administrative and/or project management programs/work</li></ul></div><br>
<p></p>
<p><b>
SALARY:</b></p>
<p>
$24,500</p><br>
<p></p>
<p><b>
BENEFITS:</b></p>
<p>
Cameron University offers a wide variety of comprehensive programs to benefit our employees. We are proud to offer such benefits as paid medical coverage for our employees, ample time off opportunities and employee tuition waiver programs. To view all benefits available to employees, visit: https://www.cameron.edu/hr/staff-benefits-summary.</p><br>
<p></p>
<p><b>
INSTITUTION:</b></p>
<p>
Cameron University (www.cameron.edu) is a state-supported regional institution located in Lawton, Oklahoma, that offers undergraduate and graduate degrees. Dedicated to excellence, the university provides a wide range of economic, cultural, and educational opportunities for the betterment of all citizens. Master's-level graduate degrees are offered in business, behavioral sciences, and education; baccalaureate programs are offered in more than forty disciplines, and associate degrees are offered in many other studies. The close proximity of Fort Sill contributes to an area rich in cultural diversity and provides the opportunity for frequent cooperative efforts. The combined community of Lawton/Fort Sill has a population of more than 100,000 and is located adjacent to the picturesque Wichita Mountains Wildlife Refuge. A copy of the University&rsquo;s Annual Security Report, listing crime statistics and university policies, is available by contacting the Office of Public Safety or by accessing the report online at www.cameron.edu/ops.</p><br>
<p></p>
<p><b>
APPLYING:</b></p>
<p>
Attachments should include a cover letter indicating experience applicable to position, resume, transcripts (unofficial are acceptable), names, addresses, phone numbers, and email addresses of three professional references.</p><p><br>
<b>
DEADLINE:</b></p>
<p>
Applications will be accepted until the position is filled.</p><br>
<p></p>
<p><b>
EEO/AA Employer/VETS/Disability</b></p></div><p></p>

Administrative Assistant I, Student Housing & Residence Life

Central Piedmont Community College

<div><div><div><h2 class="jobSectionHeader"><b>General Function</b></h2></div>
<p></p><div><p><b>What is CPCC Services Corporation &ndash; Youth Central:</b></p><p>
Services Corporation is a 501(c)3 organization within Central Piedmont which supports the college&rsquo;s vision, mission, educational and financial goals through innovative businesses and services.</p><p>
Youth Central is a small, diverse team dedicated to providing fun and engaging enrichment programs for 4th&ndash;12th graders while introducing them to the college environment at Central Piedmont.</p><b>
This is a seasonal position from June 22nd- Aug. 6th, 2026. Assistant is asked to be available the entire 7 weeks.</b><p><b><br>
General Function:</b></p><p>
The Lab Assistant supports the delivery of youth enrichment programs during the Fall, Spring, &amp;/or Summer session. This position assists instructors with classroom activities, helps facilitate a safe and engaging learning environment, and provides general administrative and operational support to ensure program success.</p><div><i>
Applicants are encouraged to apply promptly, as this posting may be taken down before the listed closing date once adequate candidate interest has been reached.</i></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Duties and Responsibilities</b></h2></div>
<p></p><div><ul><li>Engage students in a fun and positive manner</li><li>Assists with administrative preparation of camps</li><li>Organize student information and maintain accurate records for each camp session</li><li>Track dietary restrictions and allergies to ensure safety</li><li>Keep inventory of materials and supplies and clearly communicate the need for additional purchases</li><li>Model professionalism and accountability by adhering to the dress code and college policies</li><li>Responsibility and supervision of students during drop-off, pick-up, and classroom/camp time</li><li>Willing and able to multi-task, be timely, and resolve conflicts as they arise</li><li>At ease with communicating with students, parents/caregivers, and faculty/staff in a professional manner</li><li>Required to complete the college&rsquo;s ongoing compliance training in a timely manner</li><li>Report any notable concerns or incidents to the Assistant Director or Executive Director respectively.</li><li>Additional duties as assigned</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Requirements and Preferred Qualifications</b></h2></div>
<p></p><div><ul><li>High School Diploma or GED required; must be 18 years of age or older</li><li>Strong organization, planning and communication skills</li><li>Self-starter with ability to work independently and as part of a team</li><li>Ability and willingness to be committed to working scheduled camps</li><li>Dependable, approachable, patient, and sensitive to the needs of a diverse group of students</li><li>Ability to travel to Central Piedmont campuses with reliable transportation</li><li>Must be willing to conduct a background check</li><li>Proficiency in Microsoft Word, Excel, and email communication</li></ul><p><b>
Preferred Qualifications:</b></p><ul><li>Experience working with youth and families from diverse and cultural backgrounds either in a similar or related capacity</li><li>CPR/Basic First Aid certification a plus</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Information</b></h2></div>
<p></p><div><p>Working Days: Monday - Thursday</p><p><b>
Knowledge, Skills, Abilities, and Worker Characteristics:</b></p><ul><li>Must be able to work on the assigned camp dates and times</li><li>Ability to work well with individuals with diverse backgrounds and ages</li><li>Excellent verbal skills, including public speaking and written communication.</li><li>Highly positive attitude and strong work ethics.</li><li>Ability to multitask, be persistent, and resolve conflicts as they arise.</li><li>Comfort and ability to communicate with parents/caregivers and other supports in young people&rsquo;s lives.</li></ul><p><b>
Working Conditions:</b></p><p>
Typical office/classroom/camp environment; frequently lifting and carrying items up to 50 lbs.; frequently twisting or bending at the waist or reaching overhead; potential traveling between buildings on campus or to other campuses; infrequently sitting at a desk or workstation using a computer display, keyboard, mouse and telephone.</p></div></div></div><p></p>

Part Time Camp Admin Assistant

Northbridge University

<div><p>The <b>Campus Administration Support </b>is responsible for delivering exceptional customer service and administrative and clerical support. Reporting directly to the Campus Executive Director and operating within designated business hours, this position serves as the frontline representative for Northbridge University. The Campus Support Officer is expected to support campus staff to achieve operational targets while upholding company policies.</p><p></p><p><b><br>
Pembroke Pines Campus - In-Person / On-site.</b></p><p><b>
Hourly Pay</b> - $17.00 Per Hour</p><p></p><p><b><br>
Minimum Requirements:</b></p><ul><li><b>
Completed high school diploma or higher.</b></li><li>
Have excellent customer service skills.</li><li>
Knowledge of Microsoft Outlook, Excel, and Word.</li><li>
Ability to work extended hours (which will include evenings and Saturdays), in order to meet business objectives.</li></ul><p></p><p><b><br>
Essential Duties and Responsibilities:</b></p><ul><li>
Provide excellent customer service, including answering incoming calls, transferring calls, listening to voicemails and taking messages.</li><li>
Utilize CRM and Campus Nexus platform to record and document interactions with prospective students.</li><li>
Serve as a liaison to support internal departments and communicate feedback on documents received.</li><li>
Answer questions regarding accreditation, policy, transcript requests, and admissions standards.</li><li>
Maintain quality assurance and audit reports for entered information.</li><li>
Review and process transcript request forms, including contacting institutions when necessary.</li><li>
Request funds for transcript payments and maintain activity logs.</li><li>
Respond emails and correspond with students through CRM within 24 hours.</li><li>
Greet visitors in a professional manner and make them feel welcome.</li><li>
Receive, confirm and accept purchasing orders.</li><li>
Perform accurate data entry for new student enrollment.</li><li>
Scan and upload documents to the system.</li><li>
Assist with school activities and Continuing Education classroom setup.</li><li>
Assist with proctoring certification exams as needed.</li><li>
Process incoming mail/packages sent to the campus</li><li>
Manage, organize and distribute electronic devices for students</li><li>
Conduct inventory checks for campus supplies and marketing materials</li><li>
Adhere to all company policies, procedures, and business ethics codes.</li><li>
Type correspondence as requested by the School Director and Director of Admissions.</li><li>
Logs and assigns leads to each admission representative as directed by the Director of Admissions.</li><li>
Prepare security ID badge for new students and/or staff.</li><li>
Assists in the preparation of certain school activities as needed.</li></ul><p></p><p><b><br>
Benefits:</b></p><ul><li>
Medical Coverage -Including additional options HSA, and FSAs - Dependent, and Health Care</li><li>
Dental/Vision Insurance Coverage</li><li>
12 Paid Holidays / Paid Time Off / Paid Volunteer Day</li><li>
401[k] with 50% Employer Matching</li><li>
Short-Term Disability Life Insurance</li><li>
Supplemental Life Insurance Options</li><li>
Growth Opportunities / Education Assistance and Professional Development Benefits</li></ul><p></p><p><b><br>
No Cost Benefits:</b></p><ul><li>
Group Life Insurance</li><li>
Long Term Disability</li><li>
Talent Referral Program</li><li>
TicketsatWork - Discount Entertainment Program</li><li>
Enjoy a paid day off on your birthday (available to full-time employees after two years)</li></ul><p></p><p><b><br>
Why Join Northbridge University?</b></p><p>
At Northbridge University, you become part of a community devoted to academic excellence, innovation, and human development. Every employee, from faculty to administrative staff, plays a key role in advancing the growth of our students while enhancing their own professional journey. We foster a culture of teamwork, respect, and ongoing learning, where innovative ideas are welcomed and talent is supported. Our employees enjoy professional growth opportunities, career stability, and the satisfaction of contributing to an organization that changes lives through education.</p><p>
At Northbridge University, you&rsquo;re not just building a career&mdash;you&rsquo;re creating a meaningful purpose.
</p><p>For additional information on who we are &ndash; https://northbridge.edu/en/who-we-are</p><p><b>
Northbridge University</b> is an Equal Opportunity/Affirmative Action Employer and does not discriminate based on race, color, religion, gender, age, national origin, disability, Protected Veteran status, sexual orientation, or any other characteristic protected by federal, state, or local law.</p><div><b><i>
The selected applicant will undergo a background check, educational verification, and drug testing.</i></b></div></div>

Campus Administration Support (Pembroke Pines Campus)

University of New Mexico

<div><h2 class="jobSectionHeader"><b>Admin Assistant 3</b></h2>
<div><div><div><div><b>Requisition ID</b></div> <div>req36139</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Assistant 3 - CAS Dean's Office</div>
</div><br>
<div><div><b>Position Grade</b></div> <div>08</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div><p>
The University of New Mexico College of Arts &amp; Sciences seeks a full-time Administrative Assistant to serve as backup at the front desk at the Dean&rsquo;s Office and provide general support and assistance for a variety of activities and tasks to include but not limited to TA/GA/RA Graduate Assistantships, Student Academic Scholarships, Payroll &amp; Leave Usage processing, and Course Scheduling process backup.</p><p>
The Administrative Assistant will also provide Outreach/Marketing &amp; Event Planning support to three academic centers: The Institute for American Indian Research (IFAIR), the Institute for Medieval Studies (IMS), and the Feminist Research Institute (FRI).
 </p><p><b>****The final salary for this position is dependent upon total Education and Experience****</b></p>
<p>
See the Position Description for additional information.</p></div><br>
</div><br>
<div><div><b>Conditions of Employment</b></div>
<ul><li>If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.</li><li>
Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.</li><li>
All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.</li></ul>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div><p>
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.</p><p>
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.</p></div></div><br>
<div>
<div><b>Preferred Qualifications</b></div>
<div><ul><li> Excellent customer service skills and professional demeanor</li></ul>
<ul><li> Ability to work independently and manage/prioritize multiple projects</li></ul>
<ul><li> Payroll processing such as Banner/PHATIME and UKG/LoboTime</li></ul>
<ul><li> Event planning and coordination experience</li></ul>
<ul><li> Marketing skills via social media, newsletter development, and/or web development</li></ul>
<ul><li> Experience as a UNM P-Card holder to include reallocation and reconciliation, UNM purchasing systems including Chrome River and LoboMart</li></ul>
<ul><li> Experience using MyReports functions</li></ul><br>
<br>
</div></div><br>
<div><div><b>Additional Requirements</b></div>
</div><br>
<div></div><div><div><b>Campus</b></div> <div>Main - Albuquerque, NM</div>
</div><br>
<div><div><b>Department</b></div> <div>Arts Sciences Admn Support (711D)</div>
</div><br>
<div><div><b>Employment Type</b></div> <div>Staff</div>
</div><br>
<div><div><b>Staff Type</b></div> <div>Regular - Full-Time</div>
</div><br>
<div><div><b>Term End Date</b></div>
</div><br>
<div></div><div><div><b>Status</b></div> <div>Non-Exempt</div>
</div><br>
<div><div><b>Pay</b></div> <div>Hourly: $18.09 - $23.27 (DOE)</div>
</div><br>
<div><div><b>Benefits Eligible</b></div> <div>This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.</div>
</div><br>
<div><div><b>ERB Statement</b></div> <div>As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.</div>
</div><br>
<div><div><b>Background Check Required</b></div> <div>Yes</div>
</div><br>
<div><div><b>For Best Consideration Date</b></div> <div>4/6/2026</div>
</div><br>
<div><div><b>Eligible for Remote Work</b></div> <div>No</div>
</div><br>
<div><div><b>Eligible for Remote Work Statement</b></div>
</div><br>
<div></div><div><div><b>Application Instructions</b></div>
<div>
<p>Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.</p>
Please attach an updated Cover Letter detailing your interest and relevant experience, Resume/UNMJobs application, and provide contact information for at least 3 Professional References from current and/or past Supervisors.<br>
</div></div><br>
<div><div><p><b>Positions posted with a Staff Type of </b><b><i>Regular</i></b><b> or </b><b><i>Term</i></b><b> are eligible for the Veteran Preference Program. See the </b><b>Veteran Preference Program webpage </b><b>for additional details.
</b></p><p>The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.</p>
<p>
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.</p></div></div></div></div></div><div></div>

Administrative Assistant 3 - CAS Dean's Office

Worcester State University

<div><b>Location: </b>Worcester, MA <b>Category: </b>Staff <b>Posted On: </b>Thu Mar 19 2026 <b>Job Description:</b><br>
<br>
<p><b>OFFICIAL TITLE:</b> Administrative Assistant I<br>
<b>SUPERVISION RECEIVED:</b> Associate Dean for Graduate Studies &amp; Professional Development<br>
<b>SUPERVISION EXERCISED:</b> May supervise part-time personnel assigned to the department</p>
<p><b>General Statement of Duties:</b> This position will support three areas: Dual Enrollment/Early College, DGCE registration, and Center for Effective Instruction.</p>
<p>Incumbents of positions in this series monitor assigned unit activities; confer with agency staff; maintain liaison with others; review and analyze data concerning assigned unit activities; prepare reports; respond to inquiries; compile data; and perform related work as required.
</p><p>The basic purpose of this work is to provide administrative support in connection with assigned unit activities such as office services, records control, agency personnel services, etc. Major work contacts are with agency staff and the public.
</p><p><b>Responsibilities:</b></p>
<p><b>(E) = Essential
</b></p><ul><li>(E) Monitors assigned unit activities to ensure effective operations in compliance with established standards.
</li><li>(E) Confers with staff in order to exchange information, to coordinate efforts and to obtain information concerning program and activities.
</li><li>(E) Maintains liaison with various local, state and federal agencies and others to exchange information, to resolve problems and to coordinate activities.
</li><li>(E) Reviews and analyzes data concerning assigned unit activities in order to improve work methods, determine progress, revise established procedures and/or to provide information to superiors.
</li><li>(E) Prepares reports concerning assigned unit activities in order to furnish required information and to make recommendations concerning procedures, programs and activities.
</li><li>(E) Responds to inquiries in order to provide information concerning assigned unit activities.
</li><li>(E) Performs related duties such as compiling data for use in reporting assigned unit activities.</li><li>
(E) Compose letters and review documents for completeness, content and compliance with regulatory and legal standards.</li><li>
(E) Create and update shared Google documents for Dual Enrollment/Early College high school partners</li><li>
(E) Process registrations for Dual Enrollment/Early College (DE/EC), Division of Graduate and Continuing Education (DGCE), and Center for Effective Instruction (CEI)</li><li>
Assist with managing roster changes for Dual Enrollment/Early College (DE/EC), Division of Graduate and Continuing Education (DGCE), and Center for Effective Instruction (CEI)</li><li>
Send final rosters to instructors and guidance counselors for DE/EC courses</li><li>
Mail informational postcards to all DE/EC students who pass their DE/EC courses</li><li>
End students' DE/EC programs in Colleague each term</li><li>
(E) Arrange for course shells to be added to schedule on a rolling basis</li><li>
(E) Collect, record, and deposit payments for DE/EC, DGCE, and CEI offerings</li><li>
(E) Work with IT on registration uploads for Dual Enrollment/Early College</li><li>
(E) Track and monitor financial aid and/or grants and scholarships to cover class costs</li><li>
(E) Invoice grants to cover class costs</li><li>
(E) Process application materials for Apprenticeship and other CEI programs</li><li>
(E) Create instructor contracts in Interview Exchange and Google Docs</li><li>
(E) Monitor instructor contracts to ensure payments are made</li><li>
(E) Help manage mail, emails, and phone calls and messages for DE/EC, DGCE and CEI</li><li>
(E) Support DE/EC and CEI directors and DE/EC program coordinator with administrative tasks, including running reports</li><li>
(E) Respond to students' and 3rd-party partners' inquiries</li><li>
(E) Track and record payments collected, as well as expenses, for reporting purposes</li><li>
(E) Provide outstanding customer service to students, instructors, and colleagues</li><li>
(E) Provide on-the-job training and orientation for employees.</li><li>
(E) Review, analyze and prepare reports concerning assigned unit activities.</li><li>
(E) Oversee and coordinate the activities of subordinates in connection with the preparation and maintenance of reports, records and documents.</li><li>
Perform other duties as assigned within the Administrative Assistant classification.</li></ul>
<ul><li>Class specifications may be found at http://www.mass.edu/foradmin/humanresources/classspecshrd.asp</li></ul><br>
<b>
Job Requirements:</b><p><b><br>
Required Qualifications:</b>
</p><ul><li>Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.
</li></ul><p>Substitutions:</p>
<p>I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.*
</p><p>II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*</p>
<ul><li>Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
</li></ul><p>NOTE: Educational substitutions will only be permitted for a maximum of two years of the required experience.</p>
<ul><li>Knowledge of the principles and practices of office management.
</li><li>Knowledge of the methods of general report writing.
</li><li>Knowledge of the methods used in the preparation of charts, graphs and tables.
</li><li>Knowledge of the types and uses of general office equipment.</li><li>
Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
</li><li>Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations.
</li><li>Ability to follow written and oral instructions.
</li><li>Ability to gather information through questioning individuals and by examining records and documents.
</li><li>Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
</li><li>Ability to assemble items of information in accordance with established procedures.
</li><li>Ability to determine proper format and procedure for assembling items of information.
</li><li>Ability to prepare general reports.
</li><li>Ability to maintain accurate records.
</li><li>Ability to prepare and use charts, graphs, and tables.
</li><li>Ability to communicate effectively in oral expression.
</li><li>Ability to give written and oral instructions in a precise, understandable manner.
</li><li>Ability to deal tactfully with others.
</li><li>Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds.</li><li>
Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and /or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
</li><li>Ability to exercise sound judgment.</li><li>
Ability to exercise discretion in handling confidential information.</li><li>
Knowledge of the principles, practices and techniques of supervision.</li></ul>
<p><b>Preferred Qualifications:</b></p>
<ul><li>Knowledge and experience working with Colleague.</li><li>
Knowledge and experience working with Google documents.</li></ul><br>
<b>
Additional Information:</b><p><br>
Worcester State University is an Affirmative Action/Equal Opportunity Employer which seeks to reflect the diversity of its community.</p>
<p>Here at Worcester State University, it is strongly recommended that all employees be vaccinated against COVID-19 before they begin employment.<br>
<br>
This is a grade 15, non-exempt, full-time (37.5 hours/week), benefited AFSCME position. The bi-weekly salary is $2,110.33 (annual salary is $54,868.58). The work schedule is Monday- Friday (on-campus) 8:45am- 5:00pm.</p>
<p>Worcester State University offers a competitive benefits package that includes:</p>
<ul><li>a choice of 8 different pre-taxed, health insurance plan options</li><li>
pension and supplemental plan retirement options</li><li>
life insurance up to 8x the annual salary</li><li>
long-term disability coverage</li><li>
dental insurance</li><li>
10 vacation days accrued per year</li><li>
15 sick days accrued per year</li><li>
5 personal days per year</li><li>
paid holidays</li><li>
Free on-campus gym access.</li><li>
tuition remission for self, spouse, and dependent children</li><li>
and more...</li></ul>
<p>We are an equal opportunity/Affirmative Action Employer. M/F/D/V. Members of traditionally underrepresented groups are strongly encouraged to apply.</p></div>

Administrative Assistant I - Worcester State University

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