catering administrative assistant

University of California Los Angeles

<div><div><div><div><div>The Catering Administrative Coordinator is responsible for providing administrative, financial, and personnel support to the Catering Production management team. Major duties include but are not limited to, managing staff scheduling and payroll, invoice processing, food and equipment inventory management, vendor relations, handling of customer and team-member inquiries, and generating reports necessary for the department's productivity and efficiency. The Catering Administrative Coordinator provides top-notch customer service to diverse audiences over the phone and in person. The incumbent prepares and processes routine correspondence including memos, letters, spreadsheets, policies, and standard operating procedures.</div> 
 
Salary &amp; Compensation 
 
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul>Qualifications 
<ul><li>
Proficient skill using standard business software (e.g. Microsoft Office Suite) and hospitality sales software (e.g. Delphi) (Required)</li></ul>
<ul><li>Ability to collaborate with colleagues and work cooperatively as part of a team (Required)</li></ul>
<ul><li>Ability to engage with diverse populations in a respectful and culturally responsive manner (Required)</li></ul>
<ul><li>Ability to diagnose and troubleshoot problems, recommending or implementing solutions and following through to completion (Required)</li></ul>
<ul><li>Ability to prioritize assignments and make appropriate adjustments despite changes in workload and competing deadlines (Required)</li></ul>
<ul><li>Ability to work efficiently under conditions of a fluctuating work load with frequent interruptions and distractions (Required)</li></ul>
<ul><li>Skill in performing basic bookkeeping transactions (Required)</li></ul>
<ul><li>Skill in writing grammatically correct business English, such as reports, memos, and other routine correspondence (Required)</li></ul>
<ul><li>Skill in operating a 10-key calculator by touch (Required)</li></ul>
<ul><li>Skill in analyzing operating procedures and recommending necessary changes consistent with accepted practices and policies (Required)</li></ul>
<ul><li>Ability to encourage and motivate individuals to work together to achieve department's goals and objectives (Required)</li></ul>
<ul><li>Ability to maintain confidentiality in the work environment and use discretion when interacting with others (Required)</li></ul>
 
Special Conditions for Employment 
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
<ul><li>Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.</li></ul>
<ul><li>Driving Record: The position is subject to the California DMV &quot;Pull Notice System&quot; and continued employment is contingent upon proof of a satisfactory driving record.</li><li>
Drive University vehicles, such as electric carts and vans (Required)</li></ul>
<ul><li>Evenings, weekends, holidays, and overtime based on departmental needs (Required)</li></ul>
 
Schedule 
 
Variable
 
Union/Policy Covered 
 
CX-Clerical &amp; Allied Services
 
Complete Position Description 
 
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;jobcode=40085407</div></div></div><div><div><div>
Apply</div></div></div></div>
 <div><div>Campus Requisition #:</div>
10484
<div>UC Payroll Title:</div>
BLANK AST 3
<div>Department:</div>
CATERING PRODUCTION
<div>Appointment Type:</div>
2 - Staff: Career
<div>Anticipated Hiring Pay Scale:</div>
$30.36/Hr.
<ul><li>Full Salary Range:</li></ul>
USD $30.36/Hr. - USD $43.49/Hr.
<div>Onsite | Remote | Hybrid Type:</div>
Fully Onsite
<div>Department Location:</div>
425 Westwood Plaza
<div>Full or Part Time:</div>
PART_TIME</div>

Catering Production - Administrative Coordinator

Highgate

<div>Compensation Type: Hourly Highgate Hotels:
<div>
Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate&rsquo;s portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry&rsquo;s most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.</div>
Location:<div></div><div> 
Discover more sun and more fun! Escape to a tropical beachfront paradise complete with everything you need for the perfect getaway, including delicious dining, beachfront bars, relaxing comforts, and endless activities. Here you&rsquo;ll stay at one, play at two &mdash; with two connecting resorts right on the soft white sands of St. Pete Beach. Whether you&rsquo;re looking for family fun, a romantic retreat, a group getaway, or anything in between, it&rsquo;s all here at TradeWinds Island Resorts. https://www.tradewindsresort.com/careers</div> 
Overview:
<div>
Follow your passion all the way to paradise at TradeWinds Island Resort, a Tampa Bay Times Top Workplace for seven years in a row! TradeWinds features two destination resorts just 200 flip flops from one another along the gorgeous Gulf Coast on St. Pete Beach, a Top-Ranked US Beach.</div><div></div> 
TradeWinds Island Resorts is seeking a Catering and Conference Services Administrative Assistant. This individual is responsible for providing administrative support to the Director of Convention Services, Catering Sales Managers, and Conference Services Managers, and supports Group Sales Department for blocking all function space, and in-house meeting requests.
Responsibilities:
<ul><li>Act as liaison between Convention Services Managers, Catering Sales Managers, and clients in Manager's absence</li><li>
Assist in the preparation of daily, weekly, and monthly reports</li><li>
Block function space for Group Sales Managers and in-house requests
</li><li>Assist with Sales Office Manager duties in their absence
</li><li>Create and merge contracts and paperwork to prepare booking for the turnover process</li><li>
Assist in the preparation and distribution of banquet event orders, estimated invoices, resumes, and other event-related documentation and track completion status</li><li>
Responsible for group billing, deposits, final payments</li><li>
Create Diagrams in Social Tables and/or Meetings Matrix for Sales, Catering, and Convention Services Managers</li><li>
Maintain filing system</li><li>
Prepare managers expense reports</li><li>
Lead catcher, qualify leads and initial inquiries. Send resort brochures, menus, documentation, and preliminary proposals</li><li>
Load Managers RFPs and inquires in operating system
</li><li>Assist Catering Sales Managers with proposals as requested (Word, Wedding Wire, Proposal Path, CVENT, and other lead engines)
</li><li>Use Software applications such as: MS Word, Power Point, Excel, Opera Property Management System, Delphi.fdc, Teams, Outlook SharePoint.</li><li>
Maintain a functional knowledge of the Agilysys sales and catering software system to provide assistance in the maintaining accounts, including: traces; creating and updating bookings; updating events in the function diary; and preparing banquet event orders</li><li>
Answer incoming telephone calls, complete lead forms, and assist guests with questions, changes and special requests. Communicate requests to appropriate departments</li><li>
Assist with coordinating logistics information for Tradeshows, Site Inspections and Pre-planning meetings to include transportation, amenities, banquet event orders, schedule of events, etc.</li><li>
Support managers in monitoring monthly production goals and performance metrics, compiling data and generating reports for review</li><li>
Organize, maintain and monitor office correspondence and general organization of the Conference Services and Catering departments</li><li>
Maintain office equipment, order office supplies and general office responsibilities necessary to operate a professional, clean and well maintained office environment</li><li>
Complete special projects and reports as assigned by Director of Convention Services, Convention Service Managers and Catering Sales Managers</li><li>
Exercise decision making skills to direct requests both internal and external</li><li>
Stay up-to-date on upcoming groups and events</li><li>
Conduct market research and competitor analysis</li><li>
Perform any other job related duties as assigned</li></ul>
Qualifications:
<ul><li>Previous experience in a hotel or resort, banquet, sales, or conference services preferred</li><li>
High School Diploma, Bachelor's Degree preferred</li><li>
Ability to effectively communicate with internal and external customers, with high levels of patience, tact and diplomacy</li><li>
Ability to work effectively both independently and as part of a team, with a positive attitude and willingness to learn</li><li>
Knowledge of catering and convention services terminology, processes, and best practices is a plus</li><li>
Strong attention to detail and accuracy in all tasks
</li><li>Ability to follow written and verbal instructions</li><li>
Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, and clients</li><li>
Excellent reading, writing &amp; oral proficiency in the English language</li><li>
Strong organizational skills, with the ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail</li><li>
Ability to multitask and prioritize tasks in a fast paced environment</li><li>
Must have working knowledge of Excel, Word, Outlook, Power Point</li><li>
Strong guest service orientation</li><li>
High standard of appearance</li><li>
Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodation</li><li>
Occasional lifting and carrying of equipment or materials weighing up to 25 pounds may be required</li></ul></div>

Catering and Conference Services Administrative Assistant

Hilton

<div>
 The administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties.
 
 
 
 What will I be doing?
 
 
 
 An administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. Specifically you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Opens incoming mail, dates stamps and distributes accordingly
 </li>
 <li>
 Sends outgoing mail, both interoffice and outside of the hotel
 </li>
 <li>
 Routes mail, faxes and other printed matter
 </li>
 <li>
 Prepares and types correspondence and fairly complex numerical/financial reports, as directed
 </li>
 <li>
 Prepares correspondence on behalf of management
 </li>
 <li>
 Duplicates, copies and distributes and mails material for the department/office
 </li>
 <li>
 Orders and maintains office supplies and equipment
 </li>
 <li>
 Maintains files and equipment in an orderly and professional manner
 </li>
 <li>
 Uses the property's email system and maintains their email box, as is policy
 </li>
 <li>
 Additionally this position may or may not have access and/or control over the email box of assigned supervisor(s)
 </li>
 <li>
 Appropriate business use of telephone and voice email system
 </li>
 <li>
 Greets internal and external customers in a friendly and professional manner
 </li>
 <li>
 Announces visitors and/or handles requests, as appropriate
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 An Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Excellent administration and IT skills
 </li>
 <li>
 Committed to delivering a high level of customer service, both internally and externally
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Ability to work under pressure
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous administrative experience in a fast paced environment
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Cairo Grand Nile
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

F&B Administrative Assistant

<div>F&amp;B Administrative Assistant
The administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. 
What will I be doing? 
An administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. Specifically you will be responsible for performing the following tasks to the highest standards:<ul>
<li>Opens incoming mail, dates stamps and distributes accordingly</li>
<li>Sends outgoing mail, both interoffice and outside of the hotel</li>
<li>Routes mail, faxes and other printed matter</li>
<li>Prepares and types correspondence and fairly complex numerical/financial reports, as directed</li>
<li>Prepares correspondence on behalf of management</li>
<li>Duplicates, copies and distributes and mails material for the department/office</li>
<li>Orders and maintains office supplies and equipment</li>
<li>Maintains files and equipment in an orderly and professional manner</li>
<li>Uses the property's email system and maintains their email box, as is policy</li>
<li>Additionally this position may or may not have access and/or control over the email box of assigned supervisor(s)</li>
<li>Appropriate business use of telephone and voice email system</li>
<li>Greets internal and external customers in a friendly and professional manner</li>
<li>Announces visitors and/or handles requests, as appropriate</li></ul>
What are we looking for? 
An Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>Excellent verbal and written communication skills</li>
<li>Excellent administration and IT skills</li>
<li>Committed to delivering a high level of customer service, both internally and externally</li>
<li>Flexibility to respond to a range of different work situations</li>
<li>Ability to work under pressure</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Previous administrative experience in a fast paced environment</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Daley And Associates, LLC

<div>
 
 
 
 
 
 Administrative Assistant - Boston, MA (Hybrid)
 
 
 
 
 
 
 
 
 
 We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful Investment Management firm located in Boston, MA. The Administrative Assistant will provide comprehensive administrative support to 2-3 senior leaders. Core responsibilities include managing complex calendars, travel arrangements (domestic/international), meeting preparation and coordination, internal/external correspondence, vendor relations, and expense reporting.
 
 
 
 
 
 
 
 
 This is a 6+ month contract-to-hire opportunity paying between $30-34/hour (depending on experience). This role supports a hybrid work model (onsite 3 days/week and remote 2 days/week).
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 
 
 
 Provide comprehensive administrative support for 2-3 senior leaders, leveraging a proactive, detail-oriented, and solutions-oriented approach to day-to-day operations.
 
 
 
 </li>
 <li>
 
 
 
 Perform complex calendar management and scheduling via Microsoft Outlook.
 
 
 
 </li>
 <li>
 
 
 
 Oversee travel arrangements and travel itineraries for domestic and international travel
 
 
 
 </li>
 <li>
 
 
 
 Handle meeting coordination and preparation, ensuring seamless logistical coordination and meeting execution.
 
 
 
 </li>
 <li>
 
 
 
 Prepare and deliver reporting, meeting materials, and project status updates while ensuring timeliness and accuracy.
 
 
 
 </li>
 <li>
 
 
 
 Manage internal and external correspondence.
 
 
 
 </li>
 <li>
 
 
 
 Assist with new-hire onboarding processes, including communicating with IT to order/request new-hire equipment.
 
 
 
 </li>
 <li>
 
 
 
 Manage vendor relationships and vendor communication related to daily activities, event coordination, and meeting logistics (including catering).
 
 
 
 </li>
 <li>
 
 
 
 Assist with event planning and work collaboratively with internal/external partners to deliver seamless coordination and execution.
 
 
 
 </li>
 <li>
 
 
 
 Perform expense reporting.
 
 
 
 </li>
 <li>
 
 
 
 Provide additional support as needed.
 
 
 
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 
 
 
 Bachelor&rsquo;s degree (required).
 
 
 
 </li>
 <li>
 
 
 
 3-5+ years of experience in an administrative assistant, executive assistant, or related administrative support role.
 
 
 
 </li>
 <li>
 
 
 
 Previous experience in investment management, financial services, or a similar industry preferred.
 
 
 
 </li>
 <li>
 
 
 
 Proven record of success in managing complex calendars and scheduling using Microsoft Outlook.
 
 
 
 </li>
 <li>
 
 
 
 Strong experience coordinating travel arrangements (domestic and international).
 
 
 
 </li>
 <li>
 
 
 
 Proficiency in Microsoft Office Suite: Word, PowerPoint, Excel, and Outlook.
 
 
 
 </li>
 <li>
 
 
 
 Demonstrated ability to manage competing priorities and deadlines while adapting to evolving needs.
 
 
 
 </li>
 <li>
 
 
 
 Proactive, detail-oriented, and solutions-oriented approach.
 
 
 
 </li>
 <li>
 
 
 
 Excellent communication (written and verbal) and interpersonal skills.
 
 
 
 </li>
 <li>
 
 
 
 Record of success overseeing project timelines and deliverables while ensuring clear communication throughout project processes.
 
 
 
 </li>
 </ul>
 
 
 
 For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
 
 
 
</div>

Administrative Assistant

Faena

<div>Company Description 
The FAENA Movement is a journey of art, culture, and community. Rooted in the soulful traditions of the South and elevated by imaginative design, our culture celebrates authentic hospitality and transformative experiences. We create spaces where dreams are brought to life&mdash;through bold ideas, meaningful collaboration, and a deep sense of purpose. 
 
As we continue our expansion into the Kingdom of Saudi Arabia, FAENA The Red Sea will mark a new chapter&mdash;visionary in spirit, exceptional in execution. We&rsquo;re building more than a hotel; we&rsquo;re shaping a world of beauty, wonder, and connection. If you&rsquo;re driven by creativity, excellence, and a desire to be part of something extraordinary, we invite you to help bring this vision to life. 
Job Description 
We are hiring for a F&amp;B Administration Assistant at FAENA The Red Sea, where vibrant dining experiences meet precision behind the scenes, supporting the EAM F&amp;B and leadership team, this role ensures the smooth coordination of daily operations through exceptional organization, communication, and attention to detail. From managing schedules and documentation to supporting reporting and events, you play a critical role in enabling the team to deliver bold, memorable, and flawlessly executed experiences across every venue.
Key Responsibilities<ul><li>
Provide day-to-day administrative support to the Director of F&amp;B and leadership team</li><li>
Manage calendars, meetings, and departmental communications with accuracy and efficiency</li><li>
Prepare reports, presentations, and internal documentation to support operational needs</li><li>
Maintain organized filing systems, contracts, menus, and departmental records</li><li>
Coordinate meetings, take minutes, and track follow-ups on key action points</li><li>
Assist with monthly reporting, including financial and operational data consolidation</li><li>
Support payroll inputs, attendance tracking, and scheduling coordination</li><li>
Act as a liaison between F&amp;B and other departments to ensure smooth communication</li><li>
Assist with event administration, including proposals, contracts, and coordination</li><li>
Support menu updates, pricing documentation, and system uploads</li><li>
Maintain up-to-date knowledge of all F&amp;B outlets and offerings</li><li>
Provide administrative and occasional operational support during peak periods</li></ul> 

Qualifications 
<ul><li>
1&ndash;2 years&rsquo; experience in an administrative role within hospitality or a similar environment</li><li>
Diploma or degree in Hospitality, Business Administration, or a related field preferred</li><li>
Strong proficiency in Microsoft Office (Excel, Word, PowerPoint)</li><li>
Familiarity with systems such as Opera, Micros, or similar is an advantage</li><li>
Highly organized with strong multitasking and time management skills</li><li>
Excellent communication skills in English and Arabic</li><li>
Detail-oriented with a high level of accuracy and professionalism</li><li>
Strong interpersonal skills and ability to work cross-functionally</li><li>
Discreet and able to handle confidential information with integrity</li><li>
Proactive, adaptable, and solutions-driven</li><li>
Passion for hospitality and delivering exceptional guest experiences</li></ul></div>

F&B Administration Assistant (Saudi National)

Dragonfly Global

Job SummaryIN OFFICE position - IRVINE, CAWe are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our executive office, providing comprehensive administrative support to ensure smooth daily operations. Your energetic approach and exceptional organizational skills will help manage calendars, coordinate meetings, handle correspondence, and streamline office functions. This individual works with key business leaders &amp; executives to help organize office operations and procedures, plans various meetings and events.Responsibilities<ul><li>Manage complex calendars, schedule appointments, and coordinate meetings for executives with precision and efficiency.</li><li>Perform small and large scale event planning including scheduling of conference room</li><li>Prepare, proofread, and organize correspondence, reports, and presentations using Microsoft Office and Google Workspace tools, Power Point, Excel, SAP, Adobe Illustrator</li><li>Greet visitors at the front desk warmly, directing them appropriately while maintaining a professional front desk presence.</li><li>Support office management tasks such as ordering supplies, coordinating maintenance requests, and overseeing general administrative duties.</li><li>Provide personal assistance to executives including calendar management, travel arrangements, and task prioritization, including company vehicle rentals</li><li>Provide administrative support for purchase card processes, catering, office supplies, travel, expense reporting, company display updates and meetings</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles with clerical experience in a professional setting.</li><li>Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills.</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.</li><li>Exceptional phone etiquette skills with experience handling multi-line phone systems and providing superior customer service.</li><li>Ability to manage time efficiently while handling multiple priorities simultaneously.</li><li>Personal assistant or executive support experience is a plus for understanding high-level administrative needs.</li><li>Strong ability to think ahead and anticipate needs for upcoming situations</li></ul>Pay: $85,000.00 - $100,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive Assistant: 3 years (Required)</li><li>Aerospace Industry: 1 year (Preferred)</li><li>Microsoft office: 2 years (Required)</li><li>Excel: 2 years (Required)</li></ul>Work Location: In person

Executive Administrative Assistant

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10000 catering administrative assistant jobs Near Me

Catering Production - Administrative Coordinator

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