ceo assistant

Turner Venture Holdings

<div>
 <p>
  <strong>
   Executive Assistant / Personal Assistant (EA/PA) &mdash; CEO-Level Support
  </strong>
 </p>
 <p>
  <strong>
   Location: Austin, TX (In-Person)
  </strong>
 </p>
 <p>
  We are hiring an Executive Assistant / Personal Assistant (EA/PA) to support a high-profile executives across business and personal priorities. This is a very high-trust role requiring excellent judgment, discretion, responsiveness, and execution.
 </p>
 <p>
  This position requires the candidate to be flexible, including availability outside standard business hours as needed.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location &amp; Travel
  </strong>
 </p>
 <ul>
  <li>
   Based in
   <strong>
    Austin, TX
   </strong>
   with
   <strong>
    regular in-person support
   </strong>
  </li>
  <li>
   Day-to-day locations vary across the Austin area based on schedule and commitments
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   Must be comfortable driving locally for operational needs (e.g., document/package pickup and drop-off)
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   Occasional travel with the executive may be required
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 </ul>
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 </p>
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  <strong>
   Responsibilities
  </strong>
 </p>
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  <strong>
   Executive Support (Business)
  </strong>
 </p>
 <ul>
  <li>
   Manage and maintain a complex calendar across time zones
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   Schedule and coordinate meetings, events, and travel
  </li>
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   Prioritize inbound requests and protect executive time
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   Prepare the executive for meetings (agendas, docs, reminders, context)
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   Handle confidential and sensitive communications with discretion
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   Needs to be responsive on nights, weekends, and holidays.
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 </ul>
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  <br/>
 </p>
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  <strong>
   Personal Assistant Support (Personal Operations)
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 <ul>
  <li>
   Manage professional and personal scheduling and appointments for the executive
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   Coordinate household staff, vendors, and service providers
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   Track bills, subscriptions, and recurring administrative tasks
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   Coordinate home-related logistics (scheduling repairs, deliveries, maintenance)
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   Organize events
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   Run errands, assist with personal shopping
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   Coordinate medical appointments, childcare coverage and other personal sensitive matters
  </li>
 </ul>
 <p>
  <br/>
 </p>
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  <strong>
   Email, Communications &amp; Executive Presence
  </strong>
 </p>
 <ul>
  <li>
   Manage multiple inboxes and triage communications
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   Draft responses and follow-ups when appropriate
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   Maintain tracking systems so nothing is missed
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   Communicate professionally with high-profile contacts and stakeholders
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   Represent the executive with strong executive presence in person when needed
  </li>
 </ul>
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  <br/>
 </p>
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  <strong>
   Spreadsheets, Reporting &amp; Admin Systems
  </strong>
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   Maintain multiple spreadsheets for expense tracking and reporting (including tax-related organization)
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   Ensure records are accurate, complete, and organized
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   Maintain clear systems for recurring administrative workflows
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   Coordinate with finance team on payments and invoices to vendors
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 </ul>
 <p>
  <br/>
 </p>
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  <strong>
   HR and Oversight
  </strong>
 </p>
 <ul>
  <li>
   Interview nanny, housekeeper candidates
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   Talk to vendors, contractors, hospitality managers, concierge services
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   Coordinate with staff and manage employment matters
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   7+ years supporting senior executives (EA and/or PA)
  </li>
  <li>
   Experience supporting a high-profile executive (CEO/founder/UHNW or equivalent)
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   Strong calendar management and scheduling experience
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   High discretion and strong judgment with confidential matters
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   High emotional intelligence and strong interpersonal skills
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   Strong written communication and follow-through
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   Comfortable managing spreadsheets and operational tracking
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   Proficiency with Google Workspace (Gmail, Calendar, Docs, Drive, Meet)
  </li>
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   Valid driver&rsquo;s license and comfort driving locally as needed
  </li>
 </ul>
</div>


Executive Personal Assistant

Maverick Enterprises

<p>I am seeking a highly organized, energetic, and polished <b>Executive Assistant</b> to serve as my primary professional support in a fast-scaling tech startup. This role is designed for a professional who thrives in a dynamic environment and possesses the &quot;Executive Presence&quot; to represent the CEO&rsquo;s office globally.</p><p>You will be more than a coordinator; you will be an intuitive &quot;right-hand,&quot; responsible for seamlessly integrating the CEO&rsquo;s complex schedule and global commitments to ensure peak operational focus at all times.</p><p><b>Core Responsibilities</b></p><ul><li><b>Global Mobility:</b> Manage complex international itineraries, visas, and luxury travel. Accompany the CEO on global trips to ensure seamless operations abroad.</li><li><b>Startup Agility:</b> Act as a high-speed liaison between the CEO and the tech team, ensuring all &quot;action items&quot; are moving forward.</li><li><b>Strategic Gatekeeping:</b> Manage all incoming communications and visitors with high-level diplomacy, charm, and intelligence.</li><li><b>Executive Atmosphere:</b> Maintain a high-vibe, organized, and professional office environment that reflects the startup&rsquo;s modern culture.</li></ul><ul><li><b>Executive Presence:</b> Impeccable grooming, a sophisticated aesthetic, and a vibrant, high-energy personality.</li><li><b>Late-Shift Compatibility:</b> Comfortable with a 3:00 PM &ndash; 11:00 PM schedule.</li><li><b>Intuitive Presence:</b> High EQ&mdash;someone who can &quot;read the room,&quot; anticipate needs, and provide a supportive, loyal presence.</li></ul><p><b>Global Conference &amp; Networking Liaison:</b></p><ul><li><b>On-Site Representation:</b> Accompany the CEO to international tech conferences (e.g., LEAP, GITEX, ETC). You will be responsible for managing the CEO&rsquo;s booth/suite, greeting VIP guests, and facilitating introductions.</li><li><b>Social Diplomacy:</b> Attend high-level dinners and networking events. You must possess the social grace and charm to engage with founders, investors, and partners, acting as a polished extension of the CEO&rsquo;s brand.</li><li><b>Travel Intelligence:</b> Handle all real-time logistics during travel (on-the-fly meeting changes, transport, and hosting) so the CEO can focus entirely on networking and closing deals.</li></ul><p>Job Type: Full-time</p><p>Pay: Rs60,000.00 - Rs150,000.00 per month</p><p>Work Location: In person</p>

Executive Assistant to the CEO

Time Express Parcels

<p><b>Sector:</b> Courier, Freight &amp; Logistics<br/><b>Location:</b> Dubai<br/><b>Employment Type:</b> Full-time, Permanent</p><p><b>Role Overview</b></p><p>We are seeking a proactive, highly organized, and professional Personal Assistant to provide top-tier support to our CEO. In the fast-paced courier and freight industry, you will act as a critical gatekeeper and facilitator, managing complex logistics, executive communications, and the CEO&rsquo;s professional and personal agenda to optimize their efficiency.</p><p><b>Key Responsibilities</b></p><p>&middot; <b>Executive Coordination:</b> Manage the CEO's complex calendar, including scheduling high-priority meetings, appointments, and reminders.</p><p>&middot; <b>Logistics &amp; Travel:</b> Organize international and domestic travel logistics, including flights, visas, multi-city itineraries, and ground transportation.</p><p>&middot; <b>Freight Industry Support:</b> Assist with the preparation and review of logistics-specific documentation such as shipping instructions, export documents, and certificates of origin.</p><p>&middot; <b>Communication Management:</b> Serve as the primary liaison between the CEO and internal departments, global partners, and key stakeholders.</p><p>&middot; <b>Meeting Support:</b> Attend board and leadership meetings to record minutes, prepare briefing notes, and track follow-up action items.</p><p>&middot; <b>Personal Assistance:</b> Handle personal errands, family logistics, and property-related tasks to ensure the CEO remains focused on strategic growth.</p><p>&middot; <b>Information Management:</b> Manage sensitive business data and confidential correspondence with the highest level of integrity.</p><p><b>Required Qualifications &amp; Skills</b></p><p>&middot; <b>Experience:</b> Minimum 3&ndash;5 years of experience as a Personal or Executive Assistant to C-level leadership.</p><p>&middot; <b>Industry Knowledge:</b> Previous experience in freight forwarding, courier services, or logistics is highly preferred.</p><p>&middot; <b>Communication:</b> Exceptional verbal and written English skills; bilingual proficiency (e.g., Arabic, Chinese, or Russian) may be an advantage depending on the region.</p><p>&middot; <b>Tech Savviness:</b> Proficiency in MS Office Suite (Excel, PowerPoint, Outlook) and task management software.</p><p>&middot; <b>Attributes:</b> Calm under pressure, proactive problem-solver, and able to maintain absolute discretion.</p><p>&middot; <b>Mobility:</b> A valid driving license is mandatory for handling local logistics and errands.</p><p><b>Benefits</b></p><p>&middot; Competitive salary commensurate with experience.</p><p>&middot; Opportunities for international travel and professional growth.</p><p>&middot; Comprehensive health insurance and annual performance bonuses.</p><p><b>How to Apply</b></p><p>Interested candidates should submit their CV and a brief cover letter detailing their experience in the logistics sector to <b>cv@timexpress.ae</b></p><p>Job Type: Full-time</p>

PA to the CEO

Fresh Air Fund

<div></div><div><div><div><div><div><div><b>ASSISTANT TO THE CHIEF EXECUTIVE OFFICER<br>
</b></div><div></div><div>The Fresh Air Fund is a youth development organization providing transformative outdoor experiences, at no cost, for New York City children from underserved communities. At six sleepaway camps in New York&rsquo;s Mid-Hudson Valley, children have new experiences, learn new skills and gain new perspectives. Youth also participate in year-round leadership, career exploration and educational programs.<br>
</div><div></div><div><b>The Fresh Air Fund is hiring an Assistant to the Chief Executive Officer (CEO) to join our team.<br>
</b></div><div></div><div><b>Position Summary:<br>
</b></div><div></div><div>The Fresh Air Fund seeks an energetic, goal-oriented professional to provide administrative support to the CEO on day-to-day activities in addition to supporting the CEO&rsquo;s efforts in board engagement, fundraising with major donors, and organizational leadership. This person will work closely with members across the organization and must be highly collaborative, flexible, and communicative.<br>
</div><div></div><br>
<div><b>This position is full-time, based in our New York City office and currently requires three days a week in the office. </b>The Fresh Air Fund offices are open and available all week, and all employees are permitted and encouraged to come to the office to work. The Fund may modify its remote work policy generally or with respect to any position at any time. This role reports to the Chief Executive Officer.<br>
</div><div></div><br>
<div><b>Responsibilities:<br>
</b></div><div></div><ul><li>Provide full administrative support to the CEO, including managing the calendar, coordinating internal and external engagements, scheduling travel arrangements, and practicing the highest level of discretion.
</li><li>Assist the CEO with preparation for internal and external meetings, including conducting research, creating agendas, confirming details of meetings, gathering materials, and ensuring talking points and background for meetings are prepared in advance.
</li><li>Prepare and/or edit correspondence, reports, and presentations on behalf of the CEO to ensure excellence in all written and verbal communication.
</li><li>Track and support CEO&rsquo;s deadlines and priorities.
</li><li>Set, review, and manage the Executive Department&rsquo;s operating budget.
</li><li>Coordinate all aspects of Board of Directors and Committee meetings, including scheduling with Committee Chairs, preparing agendas and materials, distributing invitations, managing A/V support, and taking meeting minutes.
</li><li>Assemble and distribute quarterly Board Meeting Books; manage deadlines for staff submissions, coordinate CEO&rsquo;s review, and copy edit all materials with strong attention to detail.
</li><li>Manage Microsoft Suite and other platforms to schedule meetings and distribute documents.
</li><li>Collaborate with leadership to ensure proper governance, including maintaining the organization&rsquo;s minute book, policies, and governing documents.
</li><li>Collaborate with the Development team to support CEO&rsquo;s portfolio of donors, including outreach, cultivation, and correspondence, while tracking all engagements in Salesforce.
</li><li>Support planning and execution of fundraising events, including CEO&rsquo;s participation.
</li><li>Manage reconciliation of monthly charges and travel reimbursements for the CEO.
</li><li>Troubleshoot IT needs for the CEO and manage technology for Board and Committee meetings, collaborating with the IS&amp;T team to ensure seamless hybrid participation.
</li><li>Support and manage special projects, as assigned, and serve as a contributing member of the staff by attending meetings and serving on related project teams.
</li><li>Liaise with all internal departments to uplift FAF culture and ensure that CEO&rsquo;s initiatives are understood by all employees.
</li>Other responsibilities as assigned.<br>
<li>
</li></ul></div><div></div><div><div><b>Qualifications:<br>
</b></div><div></div><ul><li>BA/BS degree.
</li><li>Strong administrative experience.
</li><li>Strong computer skills, including proficiency in Microsoft Office (Word, Excel, and PowerPoint).
</li><li>Willingness and enthusiasm to learn Salesforce; prior experience preferred but not required.
</li><li>Excellent communication and organizational skills, with great attention to detail and the ability to prioritize.
</li><li>Excellent writing, editing, and proofreading skills, with the ability to craft presentations, letters, and materials in the CEO&rsquo;s voice and within brand guidelines.
</li><li>Maturity, diplomacy, and professionalism in representing FAF and the CEO with high-profile Board members, donors, and stakeholders.
</li><li>Ability to work quickly and efficiently under pressure and meet tight deadlines.
</li><li>Must be able to effectively multi-task, manage competing priorities, and maintain focus on short-term and long-term goals of the CEO and organization.
</li><li>A team player with a passion for their work, positive attitude, drive for success, and enthusiasm to share creative ideas .
</li><li>Ability to work on-call occasionally, including certain evenings and weekends.
</li><li>Great i nterest in joining a youth development organization and supporting FAF&rsquo;s mission and vision.
</li></ul><p><i>As part of our commitment to maintaining a safe and healthy workplace, The Fresh Air Fund requires all employees to meet applicable vaccination requirements in accordance with federal, state, and local laws. As new public health issues arise, The Fresh Air Fund may require additional vaccinations. Proof of vaccination or an approved exemption will be required as a condition of employment, if applicable.<br>
</i><br>
</p></div><div></div><div><div><b>Salary &amp; Benefits
</b></div><div>The salary range for this role is $55,000 to $65,000. The Fresh Air Fund offers a generous benefits package including medical, dental and vision insurance, flexible spending accounts, commuter benefits, and employer and employee retirement contribution plans.<br>
</div><div></div><div><b>Application Instructions
</b></div><div>To apply, please submit an Assistant to the Chief Executive Officer application and cover letter. We are hiring on a rolling basis and encourage interested applicants to apply as early as possible. No calls or recruiters, please.<br>
</div><div></div><div><i>The Fresh Air Fund is proud to be an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in its work and on its staff. We strongly encourage candidates of all identities, experiences, orientations, and communities to apply.</i></div></div></div></div></div></div><div></div>

Assistant to the Chief Executive Officer (Full-Time)

Curinos

<div><p>Curinos is the leading provider of data, technologies and insights that enable financial institutions to make better, and more profitable, data-driven decisions faster. Born out of the combination of two familiar industry powerhouses, Novantas and Informa&rsquo;s FBX business, Curinos brings to market a new level of industry expertise across deposits, lending and digital experience solutions and technologies.</p><p>
We are hiring a <b>Senior Executive Assistant (Temporary - 7 Months)</b> to join our team. This role is an incredible opportunity for someone looking to learn about a business, work alongside the brightest minds and cutting-edge technology, and drive a new level of thoughtful efficiency. This person will have the opportunity to grow their career, develop skills, and function as the CEO&rsquo;s &ldquo;right arm&rdquo;. The ideal candidate should be able to multitask, think critically and creatively, anticipate needs, complete special projects, and proactively update key stakeholders. This role will require a high level of discretion and the ability to maintain confidentiality. This individual will provide high-level administrative support to the CEO and manage day-to-day office operations. The successful candidate must have excellent communication skills, be proficient in Microsoft PowerPoint, Outlook, Teams and Excel and be able to plan company-wide events both large and small.</p><p><b>
This role is a remote position and </b><b>open to candidates based in the US (East Coast or Central Time Zone Only). I</b><b>f you are located within commuting distance of our New York City, Boston, or Chicago office locations, we encourage a hybrid schedule with in-office presence.</b></p><p><b>
Responsibilities</b></p><ul><li>
Eager to take on new tasks and show a strong interest in learning different aspects of the business</li><li>
Serve as the point of contact between the CEO and internal/external stakeholders; communicate directly, and on behalf of the CEO to key internal/external stakeholders</li><li>
Prepare reports, presentations, and other documents using Microsoft PowerPoint and Excel</li><li>
Complete special projects as assigned by the CEO</li><li>
Carry out event planning for large and small corporate events and coordinate upscale executive dinners</li><li>
Anticipate needs and proactively update key stakeholders on upcoming events, meetings, and other relevant information</li><li>
Display sound judgment and the ability to think critically and make decisions in a timely manner</li><li>
Handle confidential information and maintain strict confidentiality</li><li>
Willingness to receive feedback and implement changes to improve performance</li><li>
Ensure that the office operates smoothly and efficiently</li><li>
Manage the CEO's calendar and schedule appointments, meetings, and travel arrangements</li><li>
Complete and submit expense reports (in Nexonia)</li></ul><p><b>
Compensation Range: </b>$40/hour - $60/hour pending level of experience</p><p><b>
Desired Skills &amp; Expertise</b></p><ul><li>
Bachelor's degree required</li><li>
3-7 years of experience in a similar role supporting a CEO or executive</li><li>
Ability to work in a fast-paced environment, successfully prioritizing and executing many activities at once and responding flexibly to unforeseen circumstances</li><li>
Strong critical thinking and problem-solving skills</li><li>
Proficient in Microsoft PowerPoint, Outlook, Teams and Excel</li><li>
Strong written and verbal communication skills</li><li>
Ability to work independently and as part of a team</li><li>
Ability to maintain confidentiality</li><li>
High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, employees and external vendors</li><li>
Ability to organize and plan large and small events</li></ul><p><b>
Why work at Curinos?</b></p><ul><li>
Competitive benefits, including a range of Financial, Health and Lifestyle benefits to choose from</li><li>
Flexible working options, including home working, flexible hours and part time options, depending on the role requirements &ndash; please ask!</li><li>
Unlimited PTO policy, floating holidays, volunteering days and a day off for your birthday!</li><li>
Learning and development tools to assist with your career development</li><li>
Work with industry leading Subject Matter Experts and specialist products</li><li>
Regular social events and networking opportunities</li><li>
Collaborative, supportive culture, including an active DE&amp;I program</li><li>
Employee Assistance Program which provides expert third-party advice on wellbeing, relationships, legal and financial matters, as well as access to counselling services</li></ul><p><b>
Applying:</b></p><p>
We know that sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for a job if they don't meet all the requirements. If you're excited about working for us and have relevant skills or experience, please go ahead and apply. You could be just what we need!</p><p>
If you need any adjustments to support your application, such as information in alternative formats, special requirements to access our buildings or adjusted interview formats please contact us at careers@curinos.com and we&rsquo;ll do everything we can to help.</p><p><b>
Inclusivity at Curinos:</b></p><p>
We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, Curinos is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics.</p></div><p></p>

Senior Executive Assistant (Temporary - 7 Months)

CPL Aromas

<div>
 As the largest fragrance only fragrance house in the world, we take pride in proactively shaping the future of the fragrance industry. We focus all our creativity, innovation, and energy into making fragrances and nothing else. CPL Aromas is home to some of the world&rsquo;s leading perfumers, and we&rsquo;re trusted by top brands to translate their creative vision into beautiful scents. We provide career and development opportunities for talented individuals across a range of disciplines &ndash; from all support functions to customer facing roles. A job at CPL Aromas promises a unique career path for anyone with a passion for the world of fragrance. With operations all over the world, we celebrate a diverse range of cultures at CPL Aromas and, we offer equal opportunities and flexibilities.
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 <strong>
  Reports To
  <br/>
  <br/>
 </strong>
 CEO (Chief Executive Officer)
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 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 Support the CEO in daily administrative tasks and assist in internal/external communications, Customer relations, Project management etc.
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 <strong>
  Tasks and Responsibilities
  <br/>
  <br/>
 </strong>
 Administrative Support
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 <ul>
  <li>
   Assist the CEO with daily administrative tasks, including scheduling meetings, managing calendars, and preparing reports.
  </li>
  <li>
   Organize and maintain files, documents, and records.
  </li>
  <li>
   Handle internal and external communications on behalf of the CEO.
  </li>
  <li>
   Prepare presentations, documents, and other materials as required.
   <br/>
   <br/>
  </li>
 </ul>
 Customer Communication
 <br/>
 <br/>
 <ul>
  <li>
   Act as a point of contact for external customers, addressing inquiries and providing information to support sales activities.
  </li>
  <li>
   Collaborate with the sales team to ensure customer needs are met and follow up on sales leads.
  </li>
  <li>
   Assist in the preparation of sales proposals, contracts, and other customer-related documentation.
  </li>
  <li>
   Maintain a database of customer interactions and ensure timely follow-up on all customer communications.
   <br/>
   <br/>
  </li>
 </ul>
 Project Support
 <br/>
 <br/>
 <ul>
  <li>
   Assist in special projects as directed by the CEO, including research, data analysis, and project coordination.
  </li>
  <li>
   Support cross-functional teams as needed to ensure the successful completion of projects.
   <br/>
   <br/>
  </li>
 </ul>
 Continuous Improvement
 <br/>
 <br/>
 <ul>
  <li>
   Identify and suggest process improvements to enhance efficiency within the role and the broader organization.
  </li>
  <li>
   Stay updated with industry trends and best practices relevant to the company&rsquo;s business.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills And Attributes Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, Communications, or a related field (or currently pursuing).
  </li>
  <li>
   Strong organizational skills with attention to detail.
  </li>
  <li>
   Excellent verbal and written communication skills.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Ability to multitask and prioritize tasks effectively.
  </li>
  <li>
   Strong interpersonal skills and the ability to build relationships with external customers and internal team members.
  </li>
  <li>
   A proactive attitude with a willingness to learn and take on new challenges
   <br/>
   <br/>
  </li>
 </ul>
 All qualified applicants will be considered for employment irrespective of race, ethnicity, national origin, religion, age, sex, gender identity or disability status. Due to large volume of applications, we are only able to contact applicants who meet the role requirements. The salary package offer will only be discussed with the final candidate, based on the individual&rsquo;s relevant experience and skills. Should your skills and experience fit the above criteria, please click apply link to submit your application.
</div>


Trainee

Smartcat

<div>
 <strong>
  About Smartcat
  <br/>
  <br/>
 </strong>
 Smartcat is building the future of work, where human expertise meets digital teammates to drive 10x to 1000x productivity gains for the world's leading enterprises.
 <br/>
 <br/>
 We're on the frontier of an entirely new category: Agentic AI. We enable enterprises to build high-performing hybrid workforces made up of both humans and AI agents. These AI agents aren't generic copilots. They're fully trained digital teammates that learn from your best people, your content, and your business strategy&acirc;&euro;&rdquo;ready to get to work from day one.
 <br/>
 <br/>
 Our platform combines generative AI, human-in-the-loop workflows, and a living Enterprise Skill Graph that continuously learns and improves. Whether you're launching a product globally, onboarding new hires, translating learning content, or aligning legal teams across regions, Smartcat turns knowledge into action and action into scale.
 <br/>
 <br/>
 Over 1,000 companies, including 20% of the Fortune 500, rely on Smartcat to bring their business to the world&acirc;&euro;&rdquo;instantly, accurately, and in every language. As a Series C company with 130% year-over-year growth, we're scaling fast and investing in people who want to shape the future of work with us.
 <br/>
 <br/>
 Join us in unlocking global potential, one human and agent team at a time.
 <br/>
 <br/>
 Mission
 <br/>
 <br/>
 In this role, you'll shield the CEO's time, anticipate needs, and ensure operational excellence behind the scenes. This role demands extreme ownership, discretion, and the ability to operate independently at the highest level of trust
 <br/>
 <br/>
 <strong>
  Key Responsibilities/Outcomes
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Own and independently manage the CEO's calendar, inbox and travel arrangements
  </li>
  <li>
   Prioritize, triage, and draft email responses; flag key messages and forward to relevant internal stakeholders
  </li>
  <li>
   Coordinate hiring processes for leadership roles handled by the CEO
  </li>
  <li>
   Prepare briefing notes, background summaries, and context for key meetings
  </li>
  <li>
   Upon request: search, analyze, and extract actionable information regarding technology and language market dynamics and changes, competitor landscape, etc.
  </li>
  <li>
   Manage and contribute to special projects as needed
  </li>
  <li>
   Support personal administrative tasks and errands as needed
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How You'll Ramp
  <br/>
  <br/>
 </strong>
 By Day 30
 <br/>
 <br/>
 <ul>
  <li>
   Build a deep understanding of the CEO's goals, decision-making style, time preferences, and top priorities
  </li>
  <li>
   Shadow existing processes for executive support and related projects
  </li>
  <li>
   Immerse yourself in internal tools (G-suite) and systems (Slack, Notion, Miro, etc.)
  </li>
  <li>
   Take over email triage, meeting preparation, and daily briefings with increasing autonomy
  </li>
  <li>
   Establish a rhythm for daily check-ins and weekly syncs with the CEO
   <br/>
   <br/>
  </li>
 </ul>
 Day 60
 <br/>
 <br/>
 <ul>
  <li>
   Audit and streamline the CEO's calendar, identifying low-leverage meetings, time blocks for focus, and better prep flows
  </li>
  <li>
   Take over CEO meeting prep end-to-end (agendas, briefs, decks, notes, and follow-ups), with consistent quality
  </li>
  <li>
   Own travel, speaking engagement logistics, and external relationship scheduling without oversight
  </li>
  <li>
   Build trusted relationships with other senior leaders to help the CEO stay aligned cross-functionally
   <br/>
   <br/>
  </li>
 </ul>
 Day 90
 <br/>
 <br/>
 <ul>
  <li>
   Be seen by the CEO as indispensable&acirc;&euro;&rdquo;anticipating needs, enabling faster decisions, and freeing up leadership capacity
  </li>
  <li>
   Drive 1&Atilde;&cent;??2 high-impact projects for the CEO (e.g., vendor evaluation, relocation)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Fluency in English, both spoken and written
  </li>
  <li>
   1+ years prior experience in a similar (administrative) role
  </li>
  <li>
   Outstanding organizational, time management and multitasking skills, strong attention to detail
  </li>
  <li>
   Proficient in G-suite tools: Google Calendar, Google Sheets, Gmail, etc.
  </li>
  <li>
   Strong analytical skills: ability to critically assess options and make responsible choices.
  </li>
  <li>
   Strong communication skills: ability to interact with various stakeholders and adjust the tone accordingly
  </li>
  <li>
   High discretion, loyalty, and proactive attitude
  </li>
  <li>
   Someone passionate about the company's mission and eager to contribute
  </li>
  <li>
   Comfortable with ambiguity and self-managing in a highly intense startup environment
  </li>
  <li>
   Experience with Greenhouse, Slack, Notion, Miro is a plus
  </li>
  <li>
   Ability to work in EST timezone
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why joining Smartcat might be your best move so far
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Fully remote teamWe are a global team of 200+ enthusiastic people spread across 30+ countries. We have been fully remote since 2020, with some locations populated with more Smartcaters than others, such as Boston, Belgrade, Lisbon, Tbilisi and Yerevan.
  </li>
  <li>
   Be part of an AI Native OrganizationWe are highly innovative, using AI across all areas of the organization to accelerate decision-making and free people to focus on strategy and high-impact work. We embrace new ideas and encourage all Smartcaters, regardless of level or department, to manage their own AI Agents. At Smartcat you'll shape how AI transforms the workplace and play an integral role in ensuring Smartcat remains a leader in AI innovation.
  </li>
  <li>
   Innovating a $100 Billion industrySmartcat is reshaping the $100B multilingual content industry with an AI-powered platform that makes it easy for companies to create, translate, and localize global content at scale. Our platform enables enterprise teams to move away from slow, traditional outsourcing methods, and achieve fast, high-quality results, at a fraction of the cost.
  </li>
  <li>
   Join the rocketship to scale-up 10x and beyond together We are looking for someone to become an integral part of our team and play a crucial role in the most exciting part of our journey: transitioning from a post-Series C startup to a company exceeding $100M in ARR and $1B in valuation. Our journey isn't for the faint of heart. We are growing at 130% YoY, thanks to our strong product-market fit and high-performing team, and plan to accelerate from here.
  </li>
  <li>
   Smartcat CultureWhere Diversity Meets High Performance At Smartcat, we are committed to building a culture that highlights respect and appreciation for each individual's unique background and perspective, while maintaining a strong focus on results and engagement. We believe in welcoming everyone and fostering an inclusive environment where team members can be their authentic selves at work. Our commitment to inclusion is steadfast, and we stand firmly against discrimination and harassment.
  </li>
 </ul>
</div>


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