ceo assistant

Grifols Egypt for Plasma Derivatives (GEPD)

<div>
 To provide high-level, comprehensive administrative and strategic support to the CEO, managing daily operations, communication, and scheduling to ensure maximum executive efficiency.
 
 
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 Internal: CEO, Board of Directors, Executive Leadership Team, and all internal business units.
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 External: Key stakeholders, high-profile clients, international partners, and public vendors.
 
 
 
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 Key responsibility
 
 
 
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 Manage the CEO's complex calendar, including scheduling meetings, prioritizing appointments, and coordinating high-level corporate events.
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 Act as the primary gatekeeper and liaison between the CEO and internal/external stakeholders, managing communications with diplomacy and discretion.
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 Prepare and edit correspondence, communications, presentations, briefing notes, and confidential documents for the CEO.
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 Coordinate executive board meetings, compile agendas, and record accurate minutes of meetings for follow-up actions.
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 Manage complex travel arrangements and expense reporting for the executive office.
 
 
 
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 Academic Experience Required
 
 
 
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 Bachelor's degree in Business Administration, Communications, International Relations, or a related discipline.
 
 
 
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 Professional Experience Required
 
 
 
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 5+ years of experience supporting C-level executives, preferably within a fast-paced or global corporate environment.
 
 
 
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 Computing Skills
 
 
 
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 Advanced proficiency in MS Office (Outlook, Word, PowerPoint, Excel) and collaboration tools (Teams, Zoom).
 
 
 
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 Personal Skills
 
 
 
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 Impeccable integrity, confidentiality, and professional discretion.
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 Proactive, anticipatory mindset with the ability to multitasking seamlessly.
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 Superb written and verbal communication skills.
 
 
 
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 Languages
 
 
 
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 Native/Fluent level of English proficiency (both written and spoken).
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CEO Executive Assistant

Rawaj - Human Capital Management

<div>Leverage your abilities and join the dynamic team of a leading company specializing in Mining and Industrial Mineral .
The Executive Assistant to the CEO will be responsible for serving as the strategic right hand to the CEO, managing top-tier executive administrative functions, and acting as a critical filter for financial data with a strong financial and auditing background, featuring proven ability to audit complex financial reports, synthesize data into executive summaries, and ensure full operational and financial compliance.
Location: Riyadh, Saudi Arabia 
Key Accountabilities<ul><li>Financial Auditing &amp; Review: Review, audit, and analyze internal financial statements, budgets, and departmental reports submitted to the CEO to ensure accuracy, compliance, and alignment with corporate strategy.</li><li>Executive Summaries: Convert complex financial data, KPIs, and multi-page reports into concise, actionable executive summaries and visual presentations for the CEO's meetings and board presentations.</li><li>Liaison &amp; Coordination: Act as the primary gatekeeper and liaison between the CEO and the CFO/Finance department, ensuring smooth communication and timely follow-up on financial deliverables.</li><li>Executive Support: Manage the CEO's high-level calendar, schedule strategic meetings, and handle confidential correspondence with internal and external stakeholders.</li><li>Compliance &amp; Risk Monitoring: Monitor organizational compliance with KSA financial regulations, internal policies, and audit recommendations, highlighting any anomalies or risks directly to the CEO.</li><li>Office Budget Management: Oversee and audit the budget, expenses, and travel logistics for the CEO&rsquo;s office, ensuring cost-efficiency.</li></ul> 
Knowledge, Skills, and Experience<ul><li>
Education: Bachelor&rsquo;s degree in Accounting, Finance, or Business Administration.</li><li>
Experience: Minimum of 10+ years of experience, preferably with a hybrid career path (e.g., spent years as a Financial Analyst/Internal Auditor and transitioned into Executive Support at a multinational or large group level).</li><li>
 Communication: Fluent in written and spoken English and Arabic, with the ability to articulate financial concepts clearly to non-finance executives.
</li><li>Financial Acumen: Advanced knowledge of financial analysis, internal auditing principles, corporate governance, and budgeting.</li><li>
 Technical Proficiency: Advanced skills in MS Excel (Data analysis, Pivot Tables, financial modeling) and corporate ERP systems (e.g., SAP, Oracle).</li><li>
 Attention to Detail &amp; Confidentiality: Exceptional eye for detail to catch reporting discrepancies, combined with absolute discretion in handling highly sensitive corporate and financial information.</li></ul></div>

CEO Executive Assistant - Finance Sector | Saudi Arabia

LUXBURY PROPERTIES L.L.C

Job Title: Personal Assistant to CEO Location: Dubai, United Arab EmiratesCompany: Luxbury Properties LLCAbout UsLuxbury Properties LLC is a dynamic and growing real estate company specializing in both residential and commercial property sales, rentals, and management. We pride ourselves on providing exceptional service to our clients and fostering a supportive, professional environment for our team.Job DescriptionWe are looking for a professional and organized Personal Assistant to the CEO, providing direct administrative and executive support. The successful candidate will be responsible for managing schedules, coordinating meetings, handling communications, and ensuring the CEO's daily operations run efficientlyKey Responsibilities<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Handle correspondence, emails, phone calls, and follow-ups on behalf of the CEO.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Coordinate with internal departments, clients, and external stakeholders.</li><li>Maintain confidential records and sensitive business information.</li><li>Assist in organizing company events, meetings, and business activities.</li><li>Track deadlines, schedules, and important tasks to ensure smooth operations.</li><li>Perform general administrative and office support duties as assigned.</li></ul>Educational &amp; Professional Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2&ndash;3 years of Proven experience as a Personal Assistant, Executive Assistant, preferably at CEO level.</li><li>Experience in the real estate industry is mandatory.</li><li>Strong verbal and written communication skills in English.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time-management skills.</li><li>Ability to manage both corporate and personal responsibilities efficiently</li><li>Presentable, professional, and capable of working independently.</li></ul>Benefits<ul><li>Competitive salary based on experience.</li><li>Professional work environment.</li><li>Career growth opportunities within the company.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>What is your marital status?</li></ul>Experience:<ul><li>Personal Assistant or Executive Assistant: 3 years (Required)</li></ul>Work Location: In person

Personal Assistant to CEO

Industry Consultants, Inc.

OverviewWe are seeking a highly skilled, detail-oriented Executive Assistant to support the CEO of Ruff Ryders Lifestyle.This is a high-level executive support position requiring strong discretion, patience, emotional intelligence, and advanced organizational ability. The role supports the CEO across multiple active business verticals including entertainment, media, lifestyle branding, and business development.The Executive Assistant serves as a critical operational extension of the CEO, ensuring structure, clarity, and execution across a fast-moving, multi-project environment.This is a part-time hybrid role (3 days in-office in Yonkers, NY 10701) transitioning into a full-time position based on performance and business needs.Areas of Support (What You&rsquo;ll Work On)You will directly support the CEO across multiple verticals, including:<ul><li>Entertainment &amp; Media Operations (projects, partnerships, initiatives)</li><li>Business Development &amp; Strategic Partnerships</li><li>Internal Operations &amp; Executive Workflow Management</li><li>Brand &amp; Lifestyle Business Initiatives</li><li>Cross-functional coordination across active projects and teams</li></ul>What You&rsquo;ll Do (Day-to-Day Responsibilities)<ul><li>Manage CEO calendar, coordinating 10&ndash;20+ meetings weekly, prioritizing urgency and resolving conflicts</li><li>Handle 30&ndash;60 executive communications daily, including emails, follow-ups, and correspondence</li><li>Track and manage 15&ndash;25 active tasks weekly across multiple business verticals</li><li>Prepare 5&ndash;10 executive briefs, agendas, or summaries weekly</li><li>Maintain structured follow-up cycles, ensuring action items are addressed within 24&ndash;72 hours depending on priority</li><li>Support execution of special projects, partnerships, and CEO-led initiatives</li><li>Coordinate logistics for meetings, travel, and high-level engagements</li><li>Serve as primary liaison between CEO and internal/external stakeholders</li><li>Ensure all priorities are tracked through completion with full accountability</li></ul>Operational Tracking &amp; OrganizationThis role requires strong systems thinking and disciplined execution, including:<ul><li>Maintain a daily CEO task tracker, updated 1&ndash;2x per day</li><li>Weekly prioritization of 7&ndash;10 key initiatives</li><li>Manage and track 8&ndash;12 active tasks at any time, each with clear ownership and deadlines</li><li>Maintain organized records of:</li><li>Meeting outcomes and decisions</li><li>Follow-ups and dependencies</li><li>Project and task status across all verticals</li></ul>Strong Candidates Will Demonstrate<ul><li>Ability to manage a lean workload (8&ndash;12 active tasks weekly) with full ownership and follow-through</li><li>Experience in fast-paced executive or entrepreneurial environments with shifting priorities</li><li>High level of discretion, defined as:</li><li>Handling confidential business, financial, and strategic information appropriately</li><li>Exercising judgment on sensitive communications and internal matters</li><li>Maintaining trust with CEO-level information and relationships</li><li>Strong organizational discipline with real-time tracking systems</li><li>Ability to consistently close the loop on all tasks without gaps in execution</li><li>Strong prioritization skills in environments with competing priorities</li><li>Self-directed execution with accountability from start to completion</li><li>Ability to operate as both a support function and independent operator</li></ul>Compensation &amp; Structure<ul><li>Part-Time Role transitioning to Full-Time Position</li><li>Hybrid: 3 days in-office (Yonkers, NY 10701)</li><li>Competitive compensation based on experience</li><li>Full-time transition based on performance and business needs</li></ul>Commitment<ul><li>Part-time to full-time structure</li><li>Hybrid schedule (3 in-office days required)</li><li>Flexibility required for high-priority executive needs</li><li>Alignment with CEO priorities and business operations</li></ul>Why This Role Stands OutThis is an opportunity to:<ul><li>Work directly with the CEO of a culturally influential, multi-vertical brand</li><li>Gain exposure to entertainment, media, and business development operations</li><li>Play a central role in executive execution and organizational flow</li><li>Transition into a full-time executive operations role based on performance</li></ul>Pay: $20.00 - $25.00 per hourWork Location: Hybrid remote in Yonkers, NY 10701

Executive Assistant to the CEO

InterEx Group

<div>
 
 
 Role:
 
 Executive Assistant (Personal &amp; Professional)
 
 
 
 Location:
 
 Miami, Florida (on-site)
 
 
 
 Reporting to:
 
 CEO
 
 
 
 
 
 We are looking for an exceptional Executive Assistant to work directly alongside our CEO, Jamie Fraser: a serial entrepreneur, industry leader, and one of the most recognised figures in his field.
 
 
 
 
 
 
 About our CEO:
 
 
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 Two-time Entrepreneur of the Year (Great Britain &amp; Recruiter, 2023), the first ever double award winner
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 Largest social media following in his industry, with 50&ndash;100 million Instagram engagements per month
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 LinkedIn Top Voice
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 Founded his first business at 22, which now turns over &pound;100M+
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 Active across multiple business ventures
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 Donates &pound;150K to charity annually
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 About the Role:
 
 
 
 This is not a standard Executive Assistant position. The successful candidate will manage both his professional and personal life, with a heavy personal element. You should approach this role as though our CEO's life becomes your operational responsibility. You'll be working directly with him, across everything, and no two days will look the same.
 
 
 
 
 
 
 Responsibilities include:
 
 
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 Diary and appointment management
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 Travel and booking coordination
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 Nutrition and lifestyle organisation
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 Research and project support
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 Managing day-to-day operations around CEO's schedule
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 Supporting across all personal matters as they arise
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 This is not a 9&ndash;5 role. The right person will be highly responsive and available seven days a week when needed.
 
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 Working days:
 
 Monday to Friday, Miami based.
 
 
 
 
 
 
 What We're Looking For:
 
 
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 Extremely high attention to detail
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 Highly organised with the ability to manage competing priorities
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 Able to represent Jamie professionally in all interactions
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 Open-minded with a "no task too small" mentality
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 Calm under pressure
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 Fast-moving and proactive, ahead of the curve, not behind it
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 Very well presented
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 Spanish speaking is a significant bonus
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 Who This Role Will Suit:
 
 
 
 This role is ideal for someone ambitious who wants to operate at the very highest level and be part of something truly exciting. If you thrive in a fast-paced, high-performance environment and want to grow alongside a world-class entrepreneur, we'd love to hear from you.
 
</div>

Executive Assistant

I Find Real Estate L.L.C

Executive Personal Assistant to CEOLocation: Sharjah, UAE Travel Requirement: Frequent travel across the UAE and Middle EastBecome the CEO's Trusted Right HandVR Investment is seeking an exceptional Executive Personal Assistant to the CEO who can seamlessly manage executive, business, and personal affairs at the highest level.This is a high-impact role for a highly organized, discreet, and proactive professional who thrives in a fast-paced environment and can confidently support a dynamic CEO with international business interests, high-level relationships, and extensive travel commitments.The ideal candidate will possess exceptional communication skills, strong business acumen, multilingual capabilities, and the ability to anticipate needs before they arise.Key ResponsibilitiesExecutive &amp; Calendar Management<ul><li>Manage a complex and constantly evolving executive calendar, including board meetings, investor meetings, VIP engagements, strategic discussions, and international appointments.</li><li>Serve as the primary liaison between the CEO and internal/external stakeholders.</li><li>Coordinate communication with investors, developers, government entities, partners, clients, and VIPs.</li><li>Ensure timely follow-up and execution of key action items.</li></ul>Travel &amp; Lifestyle Management<ul><li>Organize comprehensive international travel arrangements, including visas, flights, hotels, transportation, and detailed itineraries.</li><li>Coordinate business and personal travel schedules across multiple countries.</li><li>Handle travel arrangements for family members and household staff when required.</li><li>Ensure seamless logistics and last-minute adjustments.</li></ul>Financial &amp; Banking Coordination<ul><li>Assist with banking transactions and financial administration as authorized by the CEO.</li><li>Coordinate banking activities, fund transfers, deposits, investment-related documentation, and financial records.</li><li>Maintain strict confidentiality and accuracy in all financial matters.</li></ul>Asset &amp; Property Administration<ul><li>Maintain and manage records of personal and corporate assets, including real estate portfolios and luxury vehicles.</li><li>Coordinate with developers, brokers, property owners, legal advisors, and government authorities.</li><li>Support property acquisitions, transfers, registrations, and related documentation.</li></ul>Legal &amp; Documentation Management<ul><li>Oversee all documents requiring CEO review, approval, and signature.</li><li>Coordinate contracts, agreements, applications, corporate documentation, and legal correspondence.</li><li>Liaise with legal consultants, notaries, government departments, and PROs.</li><li>Track and manage renewals of passports, visas, insurance policies, licenses, and other critical documents for the CEO and family.</li></ul>Personal &amp; Healthcare Coordination<ul><li>Manage medical appointments, executive health check-ups, and wellness schedules.</li><li>Maintain confidential records of healthcare providers and important medical contacts.</li><li>Coordinate personal appointments and lifestyle requirements.</li></ul>Corporate Relations &amp; Special Projects<ul><li>Coordinate executive events, VIP meetings, and corporate hospitality activities.</li><li>Arrange premium corporate gifts for key partners, investors, and VIP clients.</li><li>Support special projects, confidential assignments, and strategic initiatives as directed by the CEO.</li></ul>Requirements<ul><li>Bachelor's Degree in Business Administration, Management, or a related field.</li><li>Minimum 2+ years of experience as an Executive Assistant, Personal Assistant, or Chief Executive Assistant supporting senior leadership.</li><li>Exceptional organizational and project management skills.</li><li>Ability to manage multiple priorities under pressure while maintaining accuracy and professionalism.</li><li>Strong understanding of executive administration, travel coordination, banking procedures, and documentation management.</li><li>High level of discretion, confidentiality, and professional integrity.</li><li>Advanced proficiency in Microsoft Office and digital productivity tools.</li><li>UAE Driving License is mandatory.</li></ul>Language RequirementsTo support the CEO's international business network, candidates with multilingual capabilities will be highly preferred.Required:<ul><li>Fluent English (written and spoken)</li></ul>Highly Preferred:<ul><li>Arabic</li><li>Russian</li><li>Mandarin Chinese</li></ul>Additional languages are considered a strong advantage.Why Join VR Investment?<ul><li>Work directly alongside the CEO and senior leadership.</li><li>Exposure to high-level business operations, investments, and strategic decision-making.</li><li>Dynamic international work environment.</li><li>Opportunity to build an influential career with a fast-growing organization.</li><li>Significant professional growth and leadership exposure.</li></ul>Apply NowIf you are highly organized, proactive, multilingual, and capable of managing executive responsibilities with professionalism and discretion, we invite you to join VR Investment as a trusted partner to the CEO.This is more than an assistant role&mdash;it is an opportunity to become an integral part of the leadership journey of a growing international business.Work Location: In person

Executive Personal Assistant to CEO

Shafi Group limited

Executive Support:<ul><li>Act as the primary point of contact for the CEO, managing schedules, meetings, and travel arrangements.</li><li>Handle confidential information with discretion and professionalism.</li><li>Prepare reports, presentations, and other business documents as required</li></ul>Operations Management:<ul><li>Oversee daily business operations and ensure smooth workflow across departments.</li><li>Assist in planning, organizing, and executing company initiatives.</li><li>Monitor key operational activities and provide updates to the CEO.</li></ul>Business Communication:<ul><li>Draft and manage internal and external business communications on behalf of the CEO.</li><li>Liaise with stakeholders, clients, and partners to maintain strong professional relationships.</li><li>Ensure clear and timely communication between the CEO and the team.</li></ul>*Administrative Management:<ul><li>Maintain and organize important business records, contracts, and reports.</li><li>Handle correspondence, emails, and calls on behalf of the CEO.</li><li>Manage office operations, procurement, and other administrative tasks as needed.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>At Least 3 to 4 years of experience as an Executive Assistant, Operations Manager, or similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent verbal and written communication abilities.</li><li>Proficiency in Microsoft Office and other business management tools.</li><li>Ability to work under pressure and handle confidential information professionally.</li><li>Strong problem-solving and decision-making skills.</li></ul>Work Environment &amp; Benefits:<ul><li>Competitive salary with performance-based incentives.</li><li>Dynamic work environment with direct exposure to senior leadership.</li><li>Opportunities for professional growth and development.</li></ul>Administrative Management:<ul><li>Maintain and organize important business records, contracts, and reports.</li><li>Handle correspondence, emails, and calls on behalf of the CEO.</li><li>Manage office operations, procurement, and other administrative tasks as needed.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>At Least 3 to 4 years of experience as an Executive Assistant, Operations Manager, or similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent verbal and written communication abilities.</li><li>Proficiency in Microsoft Office and other business management tools.</li><li>Ability to work under pressure and handle confidential information professionally.</li><li>Strong problem-solving and decision-making skills.</li></ul>Work Environment &amp; Benefits:<ul><li>Competitive salary with performance-based incentives.</li><li>Dynamic work environment with direct exposure to senior leadership.</li><li>Opportunities for professional growth and development.</li></ul>Language:<ul><li>Professional English (Required)</li></ul>Work Location: In personJob Type: Full-timePay: Rs50,000.00 - Rs100,000.00 per monthWork Location: In person

Chief Executive Assistant

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