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business co-ordinator / executive assistant

ceo office manager

NAMI | a 3D Printing Company

<div>
 
 
 Role Purpose
 
 
 
 The senior manager and corporate secretariat will provide high-level corporate governance support, manage board and committee operations, and oversee the administrative functions of the CEO's office.
 
 
 This role will ensure effective communication between the Board, senior management, and external stakeholders while maintaining governance best practices.
 
 
 
 
 
 
 Principal Accountabilities and Key Activities
 
 
 
 &bull; Manage all aspects of Board and Committee meetings, including the agenda
 
 
 preparation and follow-up on decisions
 
 
 &bull; Ensure timely preparation and delivery of all Board-related documents, including
 
 
 meeting materials, resolutions, and reports
 
 
 &bull; Oversee the Board election process according to relevant rules and regulations
 
 
 &bull; Maintain corporate records and ensure proper document security and accessibility
 
 
 &bull; Organize high-level meetings, including annual meetings, Board sessions, and
 
 
 Committee meetings, handling all logistics, and materials preparation
 
 
 &bull; Handle translation and interpretation needs for governance documents and
 
 
 meetings
 
 
 &bull; Work with leadership on Board-related communications and reporting
 
 
 &bull; Coordination with the Corp Comms Department
 
 
 Office Management
 
 
 &bull; Oversee all operations of the CEO's office, ensuring efficient workflow and
 
 
 alignment with corporate priorities
 
 
 &bull; Manage the CEO's communications, including high-level correspondence and
 
 
 information flow
 
 
 &bull; Organize and prioritize the CEO's schedule, focusing on strategic engagements
 
 
 &bull; This position requires accompanying the CEO on all business trips, including both
 
 
 domestic and international missions, with frequent travel expected throughout
 
 
 the year
 
 
 &bull; Develop and maintain systems for documentation, record-keeping, and executive management
 
 
 briefings
 
 
 &bull; Handle sensitive information with discretion and professionalism
 
 
 &bull; Executive summary with analysis for the CEO
 
 
 &bull; Coordinate all communications, briefs, talking points, and speeches needed by the CEO
 
 
 
 
 
 
 Education, Qualifications, and Experience
 
 
 
 Education
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in legal studies, Legal, Business Administration, or a related field (Master's degree preferred).
 </li>
 </ul>
 
 
 
 
 Experience
 
 <ul>
 <li>
 Proven experience in executive administrative assistance, with a strong background in managing calendars, scheduling meetings, and arranging travel.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 </ul>
 
 
 
 
 Nationality
 
 <ul>
 <li>
 Preferably Saudi
 </li>
 </ul>
 
 Languages
 
 <ul>
 <li>
 English mandatory, Arabic preferred
 </li>
 </ul>
</div>

CEO Office Manager

Infinite pl

<div>
 
 Infinite pl
 
 , is a digital led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through in-house, external, network, &amp; other investment capabilities which we utilize to orchestrate &amp; build innovative platforms that tackle complex problems within logistics &amp; adjacent sectors.
 
 
 Infinite pl&rsquo;s mission is nothing short of a logistics revolution! We're here to enrich the experiences of governments, businesses, and residents around the world through cutting-edge digital solutions. "We're not just players; we're game-changers."
 
 
 
 Role Overview
 
 
 The Office of the CEO serves as the control center of Infinite pl, coordinating strategy, operations, investor relations, and execution across the group.
 
 
 This role blends two essential dimensions:
 
 
 &emsp;&emsp;1.&emsp;&emsp;
 
 Executive Assistance
 
 &mdash; ensuring seamless day-to-day management of the CEO&rsquo;s time, meetings, travel, and communication.
 
 
 &emsp;&emsp;2.&emsp;&emsp;
 
 Strategic Coordination
 
 &mdash; driving alignment, follow-up, and delivery across high-priority projects and board commitments.
 
 
 The selected individual will operate as the CEO&rsquo;s
 
 right hand
 
 , maintaining clarity, discipline, and flow across everything that reaches or leaves the CEO&rsquo;s desk. They must combine administrative excellence with strategic intelligence, moving effortlessly from managing logistics to drafting notes or following up with board members.
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Executive &amp; Administrative Management
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Manage the CEO&rsquo;s calendar, schedule, travel, meetings, and personal appointments with meticulous organization
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Filter and prioritize incoming communication &mdash; ensuring only critical matters reach the CEO while all others are handled proactively
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Coordinate logistics for all internal and external meetings, including documentation, briefings, and action follow-ups
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Handle confidential correspondence, expenses, and executive administration with discretion and accuracy
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Prepare meeting notes, summaries, and next-step trackers following CEO engagements
 </li>
 <li>
 Strategic Project &amp; Investor Coordination
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Track the progress of CEO-led initiatives
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Prepare briefings, slides, and documentation for meetings, presentations, and stakeholder updates
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Serve as the focal point between the CEO and internal functions (Finance, Legal, Ventures)
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Ensure follow-through on all decisions made by the CEO or board &mdash; creating accountability and visible progress
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Coordinate sensitive materials such as Information Memoranda, Q&amp;A documents, and shareholder correspondence
 </li>
 <li>
 Executive Communication &amp; Interface
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Draft and proofread emails, letters, executive notes, and official correspondence with clarity and tone alignment
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Liaise with senior executives, investors, government partners, and advisors to schedule discussions or obtain updates
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Maintain and update the CEO&rsquo;s internal communication channels &mdash; ensuring clarity of direction and timely responses
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Support internal presentations and messaging related to board, audit, or investor engagements
 </li>
 <li>
 Operational Rhythm &amp; Governance
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Manage the CEO&rsquo;s operational rhythm &mdash; weekly leadership meetings, board preparation, and performance dashboards
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Coordinate with departments to consolidate progress reports and ensure alignment with Infinite pl&rsquo;s priorities
 
 
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 
 <ul>
 <li>
 8&ndash;12 years of experience in executive administration, office management, or project coordination &mdash; ideally supporting a CEO or Managing Director
 </li>
 <li>
 Strong exposure to board-level communication, investor-facing material, or corporate documentation
 </li>
 <li>
 Experience in a fast-paced environment &mdash; ideally within consulting, investment, or digital/technology sectors
 </li>
 <li>
 Bilingual (English essential, Arabic preferred) with excellent writing and communication skills
 </li>
 <li>
 Proficiency in Microsoft Office, Google Workspace, and modern productivity tools (Asana, Notion, or similar)
 
 
 
 
 </li>
 </ul>
 
 Attributes:
 
 
 
 
 <ul>
 <li>
 Highly organized, anticipatory, and disciplined: always two steps ahead
 </li>
 <li>
 Analytical and literate: can read a board document and summarize it for the CEO clearly
 </li>
 <li>
 Composed under pressure: thrives in high-speed, high-stakes environments
 </li>
 <li>
 Discreet and trustworthy: handles confidential matters with absolute integrity
 </li>
 <li>
 Professional presence: able to represent the CEO&rsquo;s office with calm confidence
 </li>
 <li>
 Emotionally intelligent: knows when to push, when to hold, and when to
 
 
 
 
 </li>
 </ul>
 Infinite pl ♾️ - where innovation meets logistics, and the journey is Infinitely boundless!
 
 
 Let's disrupt logistics together and explore infinite opportunities!
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Executive Assistant

Edelman

<div>
 We&rsquo;re looking for an Executive Assistant (EA) to support our CEO in Saudi Arabia. This role is essential in ensuring efficient, proactive, and confidential executive-level support. You&rsquo;ll work closely with the CEO and leadership team to manage priorities, communication flow, and day-to-day operations, serving as a trusted gatekeeper and connector.
 
 
 This is an opportunity to join a dynamic, purpose-driven team where your attention to detail, cultural fluency, and organizational excellence will help advance strategic priorities and team success.
 
 
 
 Who you are?
 
 
 
 <ul>
 <li>
 A proactive and highly organized professional with a high level of discretion and cultural sensitivity
 </li>
 <li>
 Fluent in Arabic and English (written and spoken), with excellent communication skills
 </li>
 <li>
 Solutions-oriented, calm under pressure, and capable of anticipating needs before they arise
 </li>
 <li>
 Comfortable working with senior stakeholders and maintaining confidentiality at all times
 
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do?
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO, including calendar, travel, and meeting management
 </li>
 <li>
 Act as a key liaison between the CEO and internal/external stakeholders
 </li>
 <li>
 Manage information flow in a timely and accurate manner, including preparation of briefs, agendas, presentations, and reports
 </li>
 <li>
 Support the planning and coordination of events, offsites, and leadership meetings
 </li>
 <li>
 Monitor tasks and ensure timely follow-ups across cross-functional teams
 </li>
 <li>
 Handle confidential information with the utmost discretion
 </li>
 <li>
 Translate or proofread documents as needed between English and Arabic
 </li>
 <li>
 Act as a cultural ambassador, ensuring smooth communications across global and local teams
 
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 5+ years of experience supporting C-suite or senior leaders, ideally in an international or communications environment
 </li>
 <li>
 Strong command of Arabic and English (fluency required)
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
 </li>
 <li>
 Exceptional interpersonal and organizational skills
 </li>
 <li>
 High emotional intelligence and a collaborative mindset
 </li>
 <li>
 Experience managing complex calendars and coordinating across multiple time zones
 </li>
 <li>
 Ability to work independently and prioritize in a fast-paced, evolving environment
 
 
 
 </li>
 </ul>
 
 Why Edelman?
 
 
 
 <ul>
 <li>
 At Edelman, we believe in trust as the cornerstone of communication&mdash;and our culture is grounded in empathy, curiosity, and collaboration. We&rsquo;re proud to champion diversity, equity, inclusion, and belonging (DEIB), and we strive to reflect the communities we serve.
 </li>
 <li>
 We welcome applicants of all backgrounds and identities, and we&rsquo;re committed to creating an inclusive environment where everyone feels they belong.
 </li>
 </ul>
</div>

Executive Assistant to CEO

<div><div><div><div><div>Riyadh</div><div>Edelman &ndash; Administration /</div><div>Hybrid</div></div></div>
</div><div><div><div>
We&rsquo;re looking for an Executive Assistant (EA) to support our CEO in Saudi Arabia. This role is essential in ensuring efficient, proactive, and confidential executive-level support. You&rsquo;ll work closely with the CEO and leadership team to manage priorities, communication flow, and day-to-day operations, serving as a trusted gatekeeper and connector.</div><div>
This is an opportunity to join a dynamic, purpose-driven team where your attention to detail, cultural fluency, and organizational excellence will help advance strategic priorities and team success.</div></div><div><div><h3 class="jobSectionHeader">
Who you are?</h3><ul><ul><li>
A proactive and highly organized professional with a high level of discretion and cultural sensitivity</li><li>
Fluent in Arabic and English (written and spoken), with excellent communication skills</li><li>
Solutions-oriented, calm under pressure, and capable of anticipating needs before they arise</li><li>
Comfortable working with senior stakeholders and maintaining confidentiality at all times</li></ul></ul></div></div><div><div><h3 class="jobSectionHeader">
What You&rsquo;ll Do?</h3><ul><ul><li>
Provide comprehensive administrative support to the CEO, including calendar, travel, and meeting management</li><li>
Act as a key liaison between the CEO and internal/external stakeholders</li><li>
Manage information flow in a timely and accurate manner, including preparation of briefs, agendas, presentations, and reports</li><li>
Support the planning and coordination of events, offsites, and leadership meetings</li><li>
Monitor tasks and ensure timely follow-ups across cross-functional teams</li><li>
Handle confidential information with the utmost discretion</li><li>
Translate or proofread documents as needed between English and Arabic</li><li>
Act as a cultural ambassador, ensuring smooth communications across global and local teams</li></ul></ul></div></div><div><div><h3 class="jobSectionHeader">
What We&rsquo;re Looking For</h3><ul><ul><li>
5+ years of experience supporting C-suite or senior leaders, ideally in an international or communications environment</li><li>
Strong command of Arabic and English (fluency required)</li><li>
Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)</li><li>
Exceptional interpersonal and organizational skills</li><li>
High emotional intelligence and a collaborative mindset</li><li>
Experience managing complex calendars and coordinating across multiple time zones</li><li>
Ability to work independently and prioritize in a fast-paced, evolving environment</li></ul></ul></div></div><div><div><h3 class="jobSectionHeader">
Why Edelman?</h3><ul><ul><li>
At Edelman, we believe in trust as the cornerstone of communication&mdash;and our culture is grounded in empathy, curiosity, and collaboration. We&rsquo;re proud to champion diversity, equity, inclusion, and belonging (DEIB), and we strive to reflect the communities we serve.</li><li>
We welcome applicants of all backgrounds and identities, and we&rsquo;re committed to creating an inclusive environment where everyone feels they belong.</li></ul></ul></div></div></div></div>

Executive Assistant to CEO HYBRID — RIYADH

SAUR

<div>
 
 SAUR is as a pure player in water and essential services, working to protect the environment in the heart of the territories it serves.
 
 
 Further details on our web site: http://www.saur.com/.
 
 
 
 
 
 Currently we are looking for an
 
 Executive Assistant
 
 
 
 ,
 
 
 for our office in Riyadh, KSA.
 
 
 
 
 
 
 Mission
 
 :
 
 
 Maintaining official departmental records and executing administrative and not administrative responsibilities in line with the organizational operating policies and procedures in an effort to attain corporate goals and objectives; by performing the following duties.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 Reporting to the GCC Chief Executive Officer, and works in close cooperation with the General Manager of Saudi Arabia and the HR Director of Saudi Arabia, Being based at Riyadh. The responsibilities of the role will be:
 
 <ul>
 <li>
 Ensures all administrative activities are handled efficiently, including but not limited to: calls screened and re-directed where necessary in an effective and efficient manner to help maximise productivity (e.g. correspondence, communications, appointments, weekly schedules, itineraries.. etc
 </li>
 <li>
 Co-ordinating complex travel and accommodation arrangements for all GCC team.
 </li>
 <li>
 Co-ordinating logistics and on-boardings including medical insurance enrollments, access Door Key, Office Desk, Business cards, Office orientation, travel and accommodation arrangements for all employees.
 </li>
 <li>
 Performs all other business related tasks as assigned by the CEO, the Managing Director &amp; the HR Director
 </li>
 <li>
 Support to onboarding &amp; Employee Integration: design, lead and maintain the key processus which are important for any new employee (find a house, school subcriptions, etc.. IQAMA process, etc.
 </li>
 <li>
 Support to onboarding &amp; Employee Integration.
 </li>
 <li>
 External Partnerships &amp; Vendor Management: Lead and manage initiatives involving negotiations with service providers that support employee and office daily needs, such as real estate contracts, travel agencies, hotels, and other partners within the GCC region.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Experience Background: minimum 5 years in a similar position
 </li>
 <li>
 Educational background: University Degree or equivalent
 </li>
 <li>
 Certifications: Bachelor Degree
 </li>
 <li>
 Location: Riyadh
 </li>
 <li>
 Geographic scope: Saudi Arabia and GCC
 </li>
 <li>
 Languages: Arabic, English
 </li>
 <li>
 Travel requirements: sometimes
 </li>
 <li>
 Saudi citizenship
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Benefits:
 
 
 <ul>
 <li>
 Competitive salary package.
 </li>
 <li>
 Opportunities for career advancement within the company.
 </li>
 <li>
 Friendly and dynamic work environment.
 </li>
 </ul>
 
 
 
 
 
 SAUR is a company committed to diversity and equal opportunities. In this way, the selection process ensures that all candidates have an equal opportunity to apply without distinction as to race, colour, religion, sex, national origin, age, sexual orientation, gender identity or any other characteristic protected by law
 
 
</div>

FAMA Technologies

<div>
 Apply Now !
 
 
 Chief Operating Officer (COO)
 
 
 Riyadh, Saudi Arabia
 
 
 
 Job Summary
 
 
 
 The
 
 Chief Operating Officer (COO)
 
 is a key member of the executive leadership
 
 
 team, responsible for overseeing the organization&rsquo;s day-to-day operational functions. This role requires strategic vision, operational excellence, and leadership to ensure the company achieves its objectives efficiently and effectively.
 
 
 The
 
 COO
 
 reports directly to the
 
 FT-CEO
 
 and works closely with other senior executives to develop and implement business strategies, processes, and initiatives.
 
 
 Strategic Leadership
 
 
 Operational Leadership
 
 
 Financial Oversight
 
 
 Performance Optimization
 
 
 Stakeholder Management
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Oversee End-to-End Business Operations
 </li>
 <li>
 Drive Business Growth and Performance
 </li>
 <li>
 Customer Needs Assessment &amp; Relationship Management
 </li>
 <li>
 Contract Negotiation &amp; Strategic Partnerships
 </li>
 <li>
 Technology &amp; Process Optimization
 
 
 </li>
 </ul>
 Must Have
 
 
 <ul>
 <li>
 MBA or equivalent in in Business Administration
 </li>
 <li>
 Certified Information Systems Manager (CISM)
 </li>
 <li>
 Project Management Professional (PMP)
 </li>
 <li>
 Six Sigma Certification
 </li>
 <li>
 10 years proven experience in senior operational
 
 
 </li>
 </ul>
 Nice to have
 
 
 <ul>
 <li>
 Experience in Business Communications
 </li>
 <li>
 Multilingual Proficiency
 </li>
 <li>
 Operation &amp; Growth Strategies
 </li>
 <li>
 Advanced Analytical &amp; Problem-Solving Skills
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Collaborate with the FT-CEO to define and execute the company&rsquo;s vision, mission, and strategic goals.
 </li>
 <li>
 Translate strategy into actionable steps for growth, operational efficiency, and profitability.
 </li>
 <li>
 Develop and implement operational policies that align with the company&rsquo;s vision and objectives.
 </li>
 <li>
 Provide leadership to key operational teams, aligning them with the organization's goals and objectives.
 </li>
 <li>
 Monitor industry trends and adjust strategies to maintain competitiveness.
 </li>
 <li>
 Oversee the day-to-day operations across all business functions, including finance, HR, sales, marketing, IT, and supply chain.
 </li>
 <li>
 Establish and enforce company policies, procedures, and performance standards to drive efficiency and compliance.
 </li>
 <li>
 Ensure compliance with legal, regulatory, and company standards across all operations.
 </li>
 <li>
 Ensure seamless coordination between departments to enhance productivity and resolve operational bottlenecks.
 </li>
 <li>
 Work closely with the CFO to manage budgets, forecast financial needs, and analyze financial performance.
 </li>
 <li>
 Optimize resource allocation and manage costs to achieve financial targets.
 </li>
 <li>
 Evaluate operational risks and implement measures to mitigate them.
 </li>
 <li>
 Develop and monitor key performance indicators (KPIs) to measure operational success.
 </li>
 <li>
 Analyze operational data and processes to identify opportunities for efficiency and cost savings.
 </li>
 <li>
 Drive a culture of continuous improvement and innovation across the organization.
 </li>
 <li>
 Develop leadership capabilities within the organization through mentoring and professional development programs.
 </li>
 <li>
 Recruit and retain top talent while promoting a diverse and inclusive workplace.
 </li>
 <li>
 Ensure all employees have clarity about their roles and responsibilities.
 </li>
 <li>
 Build and lead high-performing teams by setting clear objectives and fostering a culture of accountability.
 </li>
 <li>
 Promote collaboration and effective communication across departments.
 </li>
 <li>
 Act as a key point of contact for internal and external stakeholders, including partners, vendors, and clients.
 </li>
 <li>
 Build and maintain strong relationships with key stakeholders, including customers, partners, and clients.
 </li>
 <li>
 Represent the organization in meetings, negotiations, and events as needed.
 </li>
 <li>
 Ensure alignment between stakeholder expectations and operational deliverables.
 </li>
 <li>
 Act as a trusted advisor to the FT-CEO and board, providing insights on operational issues and trends.
 
 
 </li>
 </ul>
 Our Product
 
 
 Discover our products.
 
 
 
 READ
 
 
 
 What We Offer
 
 
 Each employee has a chance to see the impact of his work. You can make a real contribution to the success of the company.
 
 
 Several activities are often organized all over the year, such as weekly sports sessions, team building events, monthly drink, and much more
 
 
 Sport Activity
 
 
 Play any sport with colleagues,
 
 
 the bill is covered.
 
 
 Perks
 
 
 A full-time position
 
 
 Attractive salary package.
 
 
 Trainings
 
 
 12 days / year, including
 
 
 6 of your choice.
 
 
 
 Apply Now!
 
</div>

Chief Operating Officer (COO)

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