chief of staff assistant

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions</b></p><ul><li><p>
Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands.</p></li><li><p>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</p></li><li><p>
Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners.</p></li><li><p>
Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</p></li><li><p>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</p></li><li><p>
Maintains chief&rsquo;s current CV information</p></li><li><p>
Monitors chief&rsquo;s state license, DEA/MSCR certification, and Society Memberships and renew when necessary</p></li><li><p>
Coordinate any special functions requested by chief</p></li><li><p>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</p></li><li><p>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</p></li><li><p>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities.</p></li><li><p>
Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief&rsquo;s intent accurately to diverse stakeholders.</p></li><li><p>
Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives.</p></li><li><p>
Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions.</p></li><li><p>
Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment.</p></li><li><p>
projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned)</p></li><li><p>
Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets</p></li></ul><p></p><p><b>
Education</b><br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
<b>Experience</b></p><ul><li><p>
Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required</p></li><li><p>
Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred.</p></li></ul><p><b><br>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications.</p></li><li><p>
Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences.</p></li><li><p>
Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously.</p></li><li><p>
Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines.</p></li><li><p>
Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters.</p></li><li><p>
Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment.</p></li><li><p>
Strong problem-solving, troubleshooting, and analytical skills.</p></li><li><p>
Basic math and bookkeeping knowledge, including expense management and reconciliation.</p></li><li><p>
Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred.</p></li><li><p>
Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders.</p></li><li><p>
Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment.</p></li><li><p>
Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making.</p></li></ul><p></p><p><b>
This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times.</b></p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Sr. Executive Assistant

Utah Tech University

JOB
<br>Under the direction of the Chief of Staff, the Executive Assistant to the President provides high-level, proactive administrative and strategic support to advance the work of the President and the goals of the university. This role requires sound judgment, discretion, and the ability to manage sensitive information and competing priorities in a fast-paced, dynamic, and highly visible environment. The Executive Assistant oversees daily operations of the President’s Office, coordinates executive communications and scheduling, prepares materials and briefings, supports budget tracking, and serves as a welcoming and professional point of contact for campus guests and stakeholders. This position plays a critical role in ensuring the efficiency, responsiveness, and impact of the university’s executive leadership.
<br><br>
EXAMPLE OF DUTIES
<br>Provide proactive, high-level administrative support to the Office of the President, including managing correspondence, calendars, meeting minutes, communications, travel arrangements, and overall office operations. Anticipate needs and ensure smooth coordination of activities in a fast-paced executive environment.Serve as a professional and welcoming first point of contact for the President’s Office, greeting and assisting visitors, including VIP guests, university stakeholders, and community partners. Ensure all guests experience a respectful and service-oriented environment.Plan and execute all logistical details for meetings of the Board of Trustees, including scheduling, room reservations, technical setup, hospitality, material preparation, and on-site support. Draft, prepare, and distribute agendas and supporting materials for University Council, Board of Trustees, and other executive or governance meetings. Compile, compose, edit, and finalize a wide range of professional documents, including internal and external correspondence, memoranda, reports, presentations, speeches, and formal communications for the Office of the President. Conduct research and prepare briefing materials, speeches, presentations, and talking points tailored to the President’s needs and audience. Ensure completeness, accuracy, and alignment of materials prepared for presidential action, including verifying content, format, and coordination with internal and external stakeholders.Maintain accurate and organized official records and archives, including files related to the Board of Trustees. Utilize a variety of university programs and platforms (MyUT, Banner, NEOED, Emburse, Novatime, etc.) to assist with the functioning of the Office of the President. Monitor and track President’s Office budgets and expenditures, including preparing budget reports and journal entries, reconciling transactions, maintaining budget documentation, and ensuring compliance with university financial policies and procedures.Support telephone and calendar management for the President, including fielding calls, scheduling meetings, managing requests for presidential time, and ensuring optimal scheduling of executive commitments.Under the direction of the Chief of Staff, assist with managing office staffing, workflow, and priorities, including oversight and task assignment for part-time or student assistants. Identify and implement efficiencies to enhance office operations and service.Uphold the highest standards of professionalism, discretion, and confidentiality in all matters pertaining to the President and the President’s Office.Take on special projects and institutional initiatives as assigned, contributing to cross-campus efforts that advance the university’s mission. Collaborate effectively with diverse stakeholders to ensure successful outcomes.Perform additional duties and responsibilities as assigned, demonstrating flexibility and initiative. Perform other duties as assigned.
<br><br>
SUPPLEMENTAL INFORMATION
<br><b>POSITION DETAILS, COMPENSATION AND BENEFITS:</b> Full-time overtime-exempt staff position. Annual salary of $65,000+ depending on qualifications and experience. Desired start date of May/June 2026. Excellent benefits package included that begins on start date; includes medical, dental, vision, disability, and life insurance, employee assistance and wellness programs, retirement plan contributions, and undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.utahtech.edu/employee-benefits/ under "Benefits Summary" for more details.ELECTRONIC APPLICATION PROCEDURES: Application review begins April 27, 2026. Submit application materials (including resume contents and contact information for three professional references) and upload a cover letter electronically. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.ABOUT THE UNIVERSITY: Utah Tech University is an open, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life." and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in2013 as a state university, our University is located in picturesque southwestern Utah, approximately 120 miles northeast of Las Vegas. The area is renowned for its red rocks, desert climate, over300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. Click here to learn more about the University.Utah Tech University is a fast-growing Utah public institution of higher education, with more than 13,000 students. We offer over 250 programs, including doctoral, masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered, who bring new ideas, possess values and career aspirations aligned with the University’s mission and vision, and are inspired to build a premier open, comprehensive, polytechnic university. Utah Tech employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must provide employment eligibility verification as required by the U.S. Citizenship and Immigration Services.Utah Tech is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at hr@utahtech.edu or 435-652-7500.Utah Tech University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. For more information or contact information, pleasevisithttps://titleix.utahtech.edu/reporting-discrimination/. For important information regarding academics, campus safety, student services, employment laws, and other regulatory requirements, visit Utah Tech University’s Right-to-Know https://utahtech.edu/right-to-know/ and Clery Act https://police.utahtech.edu/clery-act websites.

Assistant to the President

City of Lansing, Michigan

<div><div><div><h2 class="jobSectionHeader"><b>Job Advertisement</b></h2></div>
<div><p>The City of Lansing Fire Department is seeking a <b>Full Time Administrative Specialist 30</b> to showcase their exceptional office management abilities and coordinate executive and administrative support functions for the Fire Chief, Assistant Chiefs, and Administrative Division Chief. Mastery in composing agendas/notes/minutes for meetings, initiating and authorizing payments for services to vendors, operating as the liaison between the Fire Chief, State Officials, Fire Board Commissioners, as well as providing support to complete work assignments with other administrative support staff members and outside stakeholders on an as needed basis also provide insight into the importance of this position for the Lansing Fire Administration office. If you are confident in those areas and have knowledge and proven efficiency with the Microsoft Office suite software and accounting/billing practices, we encourage you to apply.<br>
<br>
<b>Responsibilities include but not limited to:</b></p><ul><li><b>
Serves as an executive secretary to the Fire Chief, the Assistant Chiefs and the Administrative Division Chief.</b></li><li><b>
Acts as a liaison between the Chief, other departmental staff, and other employees to coordinate activities, transmit directions and decisions and ascertain status of projects and ensure proper follow-up</b></li><li><b>
Performs a wide range of administrative functions including authorizing purchases and initiating payments for departmental services and purchases to vendors.</b></li><li><b>
Drafts and writes correspondence, reports and other documentation for the Chief and other parties using a personal computer with word processing and spreadsheet and other software programs requiring finger dexterity and near vision skills to read a video display screen.</b></li><li><b>
Serves as a contact person between the Fire Chief and State Officials, vendors, legal advisors, Fire Commissioners and other parties to relay inquiries, establish agendas and solicit information.</b></li><li><b>
Provides advice and guidance to other office clerical staff regarding work assignments as needed and monitor the status of projects and duties to provide support to clerical staff on an as needed basis.</b></li><li><b>
Receives and deposits funds received for services and from donations in the office.</b></li><li><b>
Organize and maintain all aspects of the Lansing Board of Fire Commissioners such as communicating information to the fire commissioners, scheduling meetings, attend meetings, prepare meeting Agenda/Minutes and other documents and activities related to the Fire Board. Communicating with the City Clerk and Mayor&rsquo;s office regarding terms, meeting schedule and new members etc., as Fire Board Secretary.</b></li><li><b>
Provide foundational support to the Teamster 243 CTP office staff and relay information from the Chief, Assistant Chief and the Department Financial Officer to the secretaries regarding policies, procedures, work assignments, and office operations. Discuss projects and ideas with the Chief&rsquo;s and secretaries relating to the office.</b></li></ul><p><b>
Ideal candidates may qualify with:</b></p><div><ul><li><b>
High School Diploma AND</b></li><li><b>
A minimum of three (3) years of clerical experience including work with word processing and spreadsheet software</b></li><li><b>
OR an equivalent combination of training and experience may be considered.</b></li><li><b>
Proficiency of 45 wpm required.</b></li><li><b>
Must be dependable and possess a good work record</b></li></ul></div><div><b><br>
The City of Lansing is an Equal Employment Opportunity and Veteran Friendly Employer!</b><br>
</div>
The City of Lansing provides reasonable accommodation to applicants and employees with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, or during employment, notify the Department of Human Resources at (517) 483-4004. Determination on requests for reasonable accommodation will be made by case-by-case basis.</div></div></div><p></p>

Administrative Specialist 30 (Fire Administration)

Art Basel

<div>
 <p>
  Art Basel is seeking a seeking a highly organized and proactive Executive Assistant &amp; Office Manager. This position will report to the Chief of Staff to the CEO and work with them to empower the CEO, act as the CEO's primary coordinator and scheduler as well as ensure smooth office operations. This role combines administrative support with office management responsibilities, requiring exceptional attention to detail and strong interpersonal skills.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant &amp; Office Manager will work together with the Chief of Staff to oversee the CEO's calendar and activities to ensure maximum efficiency and value. In addition to administrative-related tasks, the Executive Assistant &amp; Office Manager will have the unique opportunity to work closely with the CEO and Chief of Staff to learn how Art Basel functions and engage strategically with different departments and global teams.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Your Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    Executive Assistant Duties
   </em>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <u>
   Leadership Team Management &amp; Group and Board of Directors Coordination
  </u>
 </p>
 <ul>
  <li>
   Coordinate with Art Basel Leadership Team (Management Board and Executive Committee) to ensure they are well prepared for meetings and calls with CEO
  </li>
  <li>
   Anticipate needs and resolve issues proactively with internal key stakeholders, which include Leadership Team as well as Group (MCH) Management Team
  </li>
  <li>
   Work with Group (MCH) administrative team to coordinate Board of Directors Meetings
  </li>
 </ul>
 <p>
  <u>
   Calendar and Schedule Management
  </u>
 </p>
 <ul>
  <li>
   Responsible for calendar management, requiring interaction with both internal and external stakeholders
  </li>
  <li>
   Provide administrative support, which includes scheduling and owning special projects as requested
  </li>
  <li>
   Scheduling both virtual and in-person meetings and events with multiple stakeholders
  </li>
  <li>
   Tracking meeting requests and work with the Chief of Staff to prioritize and delegate meetings as necessary
  </li>
  <li>
   Prepare action items and next steps in collaboration with the Chief of Staff for CEO
  </li>
 </ul>
 <p>
  <u>
   Administrative Support
  </u>
 </p>
 <ul>
  <li>
   Support the Office of the CEO with various meetings, including agenda and materials distribution, and any other tasks as assigned
  </li>
  <li>
   Take comprehensive and concise notes and ensure follow-through on meeting action items
  </li>
  <li>
   Manage receipts, expenses, and reimbursements
  </li>
  <li>
   Maintain confidentiality when handling sensitive or non-routine information
  </li>
 </ul>
 <p>
  <u>
   Travel and Event Planning
  </u>
 </p>
 <ul>
  <li>
   Make travel arrangements, including scheduling reservations, accommodations, transportation and visas
  </li>
  <li>
   Plan, manage, and support travel-related logistics for events, conferences, and speaking engagements
  </li>
 </ul>
 <p>
  <u>
   Email and Communication Management
  </u>
 </p>
 <ul>
  <li>
   Manage email traffic for the CEO, including screening, drafting responses, deleting, labeling, and archiving emails
  </li>
  <li>
   Ensure that requests for action or information are relayed to the appropriate staff member
  </li>
  <li>
   Maintain communication with employees, liaising between the CEO and internal/external stakeholders
  </li>
 </ul>
 <p>
  <u>
   Project and Task Management
  </u>
 </p>
 <ul>
  <li>
   Prioritize and manage multiple projects simultaneously, following through promptly
  </li>
  <li>
   Assist in planning, maintaining documentation, and tracking the progress of projects
  </li>
  <li>
   Support the CEO and Chief of Staff to ensure smooth daily operations with global teams
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    Office Management Duties
   </em>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Oversee daily office operations and maintain a professional, productive work environment
  </li>
  <li>
   Oversee budgeting, invoicing, and financial processes
  </li>
  <li>
   Coordinate with office managers in other global locations
  </li>
  <li>
   Manage travel and expenses for the Art Basel team and provide onsite support at Art Basel Miami Beach Fair
  </li>
  <li>
   Organize team meetings, office events, and team-building activities
  </li>
  <li>
   Handle office supplies, mail, and equipment maintenance
  </li>
  <li>
   Manage office budgets and ensure timely payment of bills and insurance renewals
  </li>
  <li>
   Assist HR with payroll related tasks
  </li>
  <li>
   Assist with onboarding new employees
  </li>
  <li>
   Coordinate IT support
  </li>
  <li>
   Provide administrative support to senior executives, including scheduling and travel arrangements
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Your Profile:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s Degree or equivalent required.
  </li>
  <li>
   Minimum of 5 years&rsquo; experience in office management and executive support, with global exposure.
  </li>
  <li>
   Experience in the art world is a plus.
  </li>
  <li>
   Proficient in Microsoft Office and CRM systems.
  </li>
  <li>
   Detail-oriented team player with excellent organizational skills.
  </li>
  <li>
   Ability to work well under pressure, especially during fairs.
  </li>
  <li>
   Native English speaker: additional language skills are advantageous.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant to CEO Art Basel

Spotsylvania County School District

<div><p>Spotsylvania County Public Schools is seeking an experienced <b>Administrative Assistant </b>to provide secretarial and clerical assistance for the River Run Administrative Services Instruction department, in direct support of the Chief Academic Officer. As a member of the Instruction department, this role may also assist with any projects or tasks related to the goals, objectives and programs of the department as led by the Chief Academic Officer.</p><p></p><p><b><br>
Essential Functions:</b></p><ul><li>
Assists the Chief Academic Officer in general administrative operations.</li><li>
Reports regularly to the Chief Academic Officer regarding developments, issues, or problems within the school division that require attention or action.</li><li>
Assists incoming callers and visitors by responding to questions, inquiries, and requests for information and services.</li><li>
Prepares and processes purchase orders for supplies, goods, and materials for the Chief Academic Officer&rsquo;s offices (Professional Learning and Federal Programs, School Performance and Core Curriculum, and Special Education).</li><li>
Develops, implements, and maintains efficient office systems and procedures.</li><li>
Composes correspondence and other materials for the Chief Academic Officer and obtains required signatures on letters and reports.</li><li>
Drafts communications for distribution to staff as requested.</li><li>
Directs incoming and outgoing correspondence for the Chief Academic Officer&rsquo;s office(s).</li><li>
Organizes and maintains files, records, and filing systems as directed.</li><li>
Maintains the Chief Academic Officer&rsquo;s schedule, including appointments, conferences, and meetings.</li><li>
Establishes and maintains record-keeping systems for programs under the supervision of the Chief Academic Officer.</li><li>
Collects, organizes, and formats data into appropriate reporting structures.</li><li>
Coordinates payroll processes for the Instruction Department.</li><li>
Oversees support staff within the Instruction Department.</li><li>
Serves as backup Administrative Assistant for the Executive Directors of Elementary or Secondary Education as needed, as well as other Instruction support staff functions as needed.</li><li>
Maintains current and historical data related to school closures, dismissals, and delayed openings.</li><li>
Supports the Instruction Department budget.</li><li>
Maintains inventory and organization of the mailroom within the River Run Administrative Services building.</li><li>
Collaborates with Human Resources, Information Technology, and Finance on onboarding new Instruction Department employees to ensure appropriate resources and access are provided.</li><li>
Triages parent concerns, responds as appropriate, and escalates issues when necessary.</li></ul><p>
Click here to read the full job description of this role.</p><p></p><p><b><br>
Education and Experience:</b></p><ul><li>
High School Diploma or GED</li><li>
A minimum of two (2) years working within an office setting, ideally serving as an Executive Assistant</li><li>
Demonstrated ability to deliver excellent client service</li></ul><p><b>
About Spotsylvania County Public Schools:</b></p><p></p><p><br>
Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.</p><p></p><p><br>
The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance.</p><p></p><p><br>
To learn more about Spotsylvania County Public Schools, please visit our website at https://www.spotsylvania.k12.va.us/.</p><p></p><p><b><br>
Employment Terms: </b>Employment is offered as an <b>12-month (243 Day)</b> contract, at a minimum of 7.5 hours worked daily. This position is evaluated annually.</p><p></p><p><b><br>
Benefits Eligibility: </b>Eligible</p><p></p><p><br>
Together, we prepare our students for their future. We look forward to welcoming you to the <b>#WeAreSpotsy</b> team.</p><p>
_____________________________________________________________________________________________</p><p></p><p><br>
Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.</p><p></p><p><i><br>
A workplace that values unique perspectives, fosters belonging, and ensures opportunities for all to thrive.</i></p></div>

Administrative Assistant for Chief Academic Officer

C2HR LLP

<p><b>Job Summary: </b>The <i><b>Chief Cook</b></i> is responsible for leading the culinary operations of a catering service of a particular site. This includes menu development, food preparation, team supervision, ensuring high-quality food standards, and maintaining a safe and clean kitchen. The <i><b>Chief cook</b></i> will work closely with the Site Manager and others to ensure a seamless culinary experience.</p><p><b>Key Responsibilities:</b></p><ul><li>The Chief cook oversees all kitchen operations, including menu planning, food preparation, staff supervision, and compliance with food safety standards. The role ensures high-quality meals are delivered efficiently and cost-effectively to meet client and catering requirements.</li><li>Plan, design, and update menus in line with client needs, seasonal availability, and nutritional requirements.</li><li>Supervise and coordinate all kitchen staff, including cooks, assistant cooks, and stewards.</li><li>Oversee food preparation and cooking to ensure consistent quality, taste, and presentation.</li><li>Ensure compliance with HACCP, food safety, hygiene, and occupational health standards.</li><li>Monitor inventory, order supplies, and coordinate with storekeepers and procurement to maintain stock levels.</li><li>Conduct regular inspections of kitchen, storage, and equipment for cleanliness and efficiency.</li><li>Train, mentor, and develop kitchen staff to improve skills and maintain high performance.</li><li>Handle client feedback on food quality and take corrective action when needed.</li></ul><p><b>Desired Candidate Profile:</b></p><ul><li>Diploma in Culinary Arts or equivalent professional qualification.</li><li>Minimum 8 years&rsquo; experience in catering, hotels, or large-scale food service, including at least 3&ndash;5 years in a supervisory/Chief cook role.</li><li>Experience in bulk cooking and catering for large groups is essential.</li><li>Strong leadership and team management skills.</li><li>Excellent knowledge of international cuisines / Arabic, nutrition, and dietary requirements.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Chief Cook

UNIS

<div>Description:
<p>
 <b>Executive Assistant &amp; Project Manager</b></p><p><b>
(Chief of Staff Track)</b></p><p><b>
Position Summary</b></p><p>
We are seeking a high-performance Executive Assistant &amp; Project Manager (EA/PM) to serve as the operational right hand to the Chief Revenue &amp; Strategy Officer (CRSO). This is not a traditional administrative role &mdash; it is a hybrid executive enablement and program management position designed to accelerate execution across revenue, strategy, operations, and cross-functional initiatives.</p><p>
The ideal candidate combines executive-level polish, project management discipline, and AI-native operating capability. This individual will manage critical workstreams, executive communications, strategic deliverables, operating cadences, and enterprise coordination while leveraging AI platforms such as ChatGPT and Claude to dramatically increase productivity and execution speed.</p><p>
This role is structured as a development path toward Chief of Staff responsibilities for the right candidate.</p><p><b>
Key Responsibilities:</b></p><p><b>
Executive Support</b></p><ul><li>
Manage and optimize the CRSO&rsquo;s calendar, priorities, travel, and executive communications</li><li>
Prepare executive briefings, meeting agendas, pre-reads, and follow-up recaps</li><li>
Serve as a gatekeeper and trusted extension of the Office of the CRSO</li><li>
Handle sensitive and confidential information with professionalism and discretion</li></ul><p><b>
Project &amp; Program Management</b></p><ul><li>
Own and track strategic workstreams, initiatives, and executive priorities</li><li>
Coordinate cross-functional projects across leadership teams and stakeholders</li><li>
Maintain project plans, risk registers, status reporting, and operating cadences</li><li>
Drive initiatives from kickoff through execution and completion</li></ul><p><b>
Deliverables &amp; Business Operations</b></p><ul><li>
Build executive-level presentations, memos, board materials, and reports</li><li>
Support data analysis, spreadsheet modeling, and business reporting</li><li>
Ensure accuracy, formatting discipline, and high-quality output across all deliverables</li></ul><p><b>
AI-Native Execution</b></p><ul><li>
Leverage AI tools such as ChatGPT, Claude, and custom GPT workflows as a daily operating layer</li><li>
Automate and accelerate recurring workflows, reporting, research, meeting recaps, and content creation</li><li>
Engineer prompts, workflows, and AI-assisted systems that increase operational leverage and productivity</li><li>
Maintain strong judgment and quality control over AI-generated output</li></ul>
Requirements:<p></p><h3 class="jobSectionHeader"><b><br>
Required</b></h3><ul><li>
2+ years supporting senior executives in high-growth, fast-paced environments</li><li>
Experience managing projects, programs, or cross-functional initiatives</li><li>
Advanced proficiency in Microsoft Excel / Google Sheets and PowerPoint / Google Slides</li><li>
Strong written and verbal communication skills with exceptional attention to detail</li><li>
Demonstrated daily use of AI platforms (ChatGPT, Claude, etc.) in a professional workflow</li><li>
Experience with project management tools such as Asana, ClickUp, Monday.com, Notion, or Smartsheet</li><li>
High discretion, professionalism, and ability to manage confidential information</li></ul><h3 class="jobSectionHeader"><b>
Preferred</b></h3><ul><li>
PMP, CAPM, Scrum, or related project management certification</li><li>
Experience in logistics, transportation, supply chain, SaaS, or PE-backed companies</li><li>
Exposure to Chief of Staff or executive operations environments</li><li>
Familiarity with BI tools, SQL, or Python</li><li>
Bilingual English/Spanish</li></ul><p><br>
</p><p><b>BENEFITS</b></p><ul><li>
Medical insurance</li><li>
Dental insurance</li><li>
Vision insurance</li><li>
Paid Time Off</li></ul><p>
#ZR</p></div>

Executive Assistant & Project Manager

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