chief operating officer

Magnet

<div>
 
 
 Employer Overview
 
 
 
 A global technology company specializing in advanced control room solutions that support mission-critical operations. Its unified platform, powered by AI and IoT, connects digital and physical systems to provide real-time operational intelligence, enabling organizations to move from reactive to proactive decision-making.
 
 
 
 
 
 
 Job Summary
 
 
 
 We are seeking a strategic and results-driven Chief Operating Officer (COO) to oversee and optimize the organization&rsquo;s operational performance. The role will drive operational excellence, align cross-functional departments, and ensure the company&rsquo;s growth strategy is executed efficiently and sustainably.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Design and implement company-wide operational strategies and procedures.
 </li>
 <li>
 Oversee daily business operations including HR, Finance, and Legal.
 </li>
 <li>
 Establish and monitor key performance indicators (KPIs) for organizational growth.
 </li>
 <li>
 Optimize internal resources to achieve maximum efficiency and profitability.
 </li>
 <li>
 Lead cross-departmental collaboration to ensure business alignment with goals.
 </li>
 <li>
 Manage corporate governance and vendor relationships.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 MBA or BSc in Business Administration or Engineering.
 </li>
 <li>
 12+ years of operational leadership experience.
 </li>
 <li>
 Leadership and decision-making
 </li>
 <li>
 Strategic thinking
 </li>
 <li>
 Cross-functional collaboration
 </li>
 <li>
 Strategic management
 </li>
 <li>
 P&amp;L oversight
 </li>
 <li>
 Organizational scaling
 </li>
 <li>
 Business management systems and operational analytics tools.
 </li>
 <li>
 Ability to design and execute operational strategies across the organization.
 </li>
 <li>
 Ability to oversee multi-departmental operations, including HR, Finance, and Legal.
 </li>
 <li>
 Ability to establish and monitor KPIs for business performance and growth.
 </li>
 <li>
 Ability to optimize operational efficiency and profitability.
 </li>
 <li>
 Ability to manage vendor relationships and corporate governance frameworks.
 </li>
 <li>
 Fluent in
 
 English
 
 (written and spoken).
 </li>
 </ul>
</div>

Chief Operating Officer

Koehn Construction Services

Job Overview We are seeking a dynamic and visionary Chief Operating Officer (COO) to lead our organization&rsquo;s strategic and operational initiatives. In this pivotal role, you will oversee the company&rsquo;s day-to-day operations, drive process improvements, and ensure alignment with our long-term goals. Your leadership will foster a culture of excellence, innovation, and continuous growth, empowering teams to deliver exceptional results. The ideal candidate is an energetic leader with extensive experience in operations management, strategic planning, and business development who thrives in a fast-paced environment and is passionate about driving organizational success.Responsibilities<ul><li>Develop and execute comprehensive operational strategies that support the company&rsquo;s vision and growth objectives.</li><li>Lead and supervise multiple departments, ensuring seamless coordination across functions such as finance, HR, sales, and product development.</li><li>Implement effective change management practices to adapt to evolving market conditions and organizational needs.</li><li>Drive process improvement initiatives to enhance efficiency, reduce costs, and optimize resource allocation.</li><li>Oversee budgeting, forecasting, and financial planning to ensure sustainable growth and operational stability.</li><li>Cultivate strong relationships with stakeholders, including senior leadership, partners, and clients, to support business development efforts.</li><li>Manage large-scale projects and programs from inception through completion while maintaining high standards of quality and timeliness.</li><li>Promote a culture of leadership development by mentoring senior managers and supervising experience across teams.</li><li>Lead strategic planning sessions to identify opportunities for expansion, innovation, and competitive advantage.</li></ul>Qualifications<ul><li>Proven experience in operations management with a track record of leading large teams in a senior leadership capacity.</li><li>Strong expertise in change management, strategic planning, and process improvement methodologies.</li><li>Demonstrated success in managing budgets, forecasting financial performance, and executing business development strategies.</li><li>Excellent project management skills with the ability to oversee multiple initiatives simultaneously.</li><li>Exceptional leadership qualities with the ability to motivate teams, foster collaboration, and drive organizational change.</li><li>Supervising experience that highlights your capability to develop talent and build high-performing teams.</li><li>Background in program management with a focus on operational excellence within fast-paced or complex environments. Join us as we shape the future of our organization through innovative leadership! This role offers an exciting opportunity for an energetic leader committed to making a meaningful impact across all facets of our business while fostering a vibrant workplace culture built on excellence and continuous improvement.</li></ul>Pay: $92,354.13 - $111,222.17 per yearWork Location: Remote

New Horizons Ranch and Center

<div>New Horizons | Abilene &amp; Brownwood, TX 
 
Since 1971, New Horizons has been committed to Keeping Kids First by providing safe, therapeutic, and loving environments where children and families can heal, grow, and succeed. We serve children and adolescents impacted by abuse, neglect, and exploitation through our Child Placing Agency, Family Programs, and two Residential Treatment Programs: Audrey Grace House in Abilene and The Ranch near Brownwood. 
We are seeking a mission-driven, strategic, and hands-on Chief Operating Officer (COO) to lead the operations of all programs and ensure excellence in care, compliance, and organizational performance. This executive leader works closely with Program Administrators and Directors to ensure services reflect our philosophy, meet the highest standards of safety and quality, and operate effectively across multiple sites. 
This role requires a leader who can balance big-picture strategy with daily operational leadership while fostering a culture where safety, accountability, and child-centered care guide every decision. 
 
What You&rsquo;ll Do<ul><li>
Provide operational oversight of all New Horizons programs</li><li>
Lead, support, and develop Program Administrators and Directors</li><li>
Ensure compliance with state regulations, licensing standards, and internal policies</li><li>
Oversee organization-wide quality improvement and performance management systems</li><li>
Collaborate with the CFO to support budget planning, monitor financial performance, and ensure operational decisions align with the organization&rsquo;s fiscal health</li><li>
Strengthen systems, processes, and cross-program collaboration</li><li>
Promote a culture of safety, accountability, and trauma-informed, child-centered care</li><li>
Partner with executive leadership on strategy, growth, and financial sustainability</li><li>
Support workforce planning, hiring, and leadership development efforts</li><li>
Monitor program performance, risk trends, and corrective action efforts</li><li>
Represent New Horizons with community, professional, and state partners</li></ul>
What We&rsquo;re Looking For<ul><li>
Master&rsquo;s degree in social work, psychology, or related human services field</li><li>
5&ndash;7+ years of progressive leadership experience in child welfare, residential care, behavioral health, or related services</li><li>
Licensed Child-Care Administrator in Texas (or ability to obtain)</li><li>
Experience overseeing multi-program or multi-site operations preferred</li><li>
Strong knowledge of trauma-informed care and child welfare regulations</li><li>
Experience leading quality improvement initiatives using data</li><li>
Exceptional leadership, communication, and problem-solving skills</li><li>
Strong emotional intelligence, sound judgment, and commitment to child safety</li><li>
Proficiency in Microsoft Office and data systems</li></ul>
Working Conditions 
Work is performed in a combination of office, residential, and community-based environments across multiple program locations. Regular travel between Audrey Grace House in Abilene and The Ranch near Brownwood is required. The role may involve evening or weekend availability to respond to operational needs, critical incidents, or regulatory matters. The position requires frequent interaction with children and adolescents who have experienced trauma, as well as families, staff, and community partners. The environment may include emotionally sensitive situations, behavioral crises, and high-stress circumstances requiring calm, professional leadership. This role carries significant responsibility, involves independent decision-making, and includes representing the organization in community and professional settings. 
 
Physical Requirements 
The role requires the ability to sit, stand, and move throughout office and residential program environments for extended periods. Frequent walking within facilities and travel between sites is required. The position involves regular use of a computer and standard office equipment, as well as effective communication in person, virtually, and by phone. The individual must be able to respond promptly in emergency situations, which may require moving quickly within program environments. Occasional lifting of up to 20 pounds may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 
 
Compensation &amp; Benefits 
Salary Range: $120,000 &ndash; $140,000 annually 
Compensation is based on experience, education, and leadership background. 
 
 Why Join New Horizons? 
At New Horizons, you become part of a mission-driven organization committed to protecting and empowering children. Our leadership team values expertise, encourages innovation, and ensures every voice is heard. We believe that when we care well for our team, they can care exceptionally for kids. 
 
 What You Get When You Work for New Horizons<ul><li>
A generous benefits package currently above industry standards including</li><li>
Health Insurance</li><li>
Paid Time Off starting on your first day</li><li>
401(k) retirement match after 1 year of employment</li><li>
Flexible Spending Account contribution after 2 years of employment</li><li>
Paid work anniversary trips beginning at 5 years of service</li></ul> 
The systems you build, the leaders you support, and the decisions you make here will directly shape the lives of children who need safety the most. If you&rsquo;re ready to lead with purpose and keep kids first in every decision, we&rsquo;d be honored to meet you. 
 
<ul><li>To learn more about New Horizons and other positions that may be available please visit our website: https://www.newhorizonsinc.com/</li></ul>
9uwaw0Ko42</div>

Mt. Pleasant Window & Remodeling Co.

Chief Operating Officer (COO) Mt. Pleasant Window &amp; Remodeling Location: Export, PA Job Type: Full-TimeCategory: Executive LeadershipPay: $140,000 &ndash; $190,000 + BonusesAbout UsMt. Pleasant Window &amp; Remodeling is a third-generation, family-owned home improvement company serving Western Pennsylvania for nearly 50 years. We specialize in windows, doors, roofing, siding, and bathroom remodeling. As a fast-growing and ambitious company, we are building a leadership team capable of driving our next phase of expansion.Position OverviewWe are seeking a high-impact Chief Operating Officer (COO) to lead and scale our organization. This role is designed for a proven Integrator who can unify Sales, Marketing, Operations, and Financial direction while building the systems, structure, and accountability needed to support aggressive growth.You will run the day-to-day business, lead the leadership team, and build the operating system that allows the company to scale effectively; freeing the Visionary to focus on growth.What You Will OwnSales &amp; Marketing Leadership<ul><li>Oversee Director of Sales and Field Marketing leadership</li><li>Align sales and marketing into one unified revenue engine</li><li>Drive company-wide performance metrics including demo rates, close rates, and revenue targets</li><li>Enforce accountability to processes, KPIs, and consistency</li><li>Ensure marketing generates profitable, trackable leads with strong ROI</li><li>Oversee call center performance (inbound, outbound, and rehash) using data-driven metrics</li></ul>Operational &amp; Production Leadership<ul><li>Own the full operational lifecycle: sale &rarr; remeasure &rarr; install &rarr; service &rarr; completion</li><li>Improve gross profit margins, job costing accuracy, and labor efficiency</li><li>Implement SOPs, checklists, and capacity planning systems</li><li>Strengthen scheduling, warehouse/material flow, and installation execution</li><li>Reduce cycle times, callbacks, and customer friction</li><li>Lead production managers, installers, crews, and service teams with strong accountability</li></ul>Financial Direction &amp; Reporting<ul><li>Partner with ownership and accounting to improve financial visibility</li><li>Enhance budgeting, forecasting, and division-level P&amp;L management</li><li>Ensure disciplined job costing and margin control</li><li>Support administrative, HR, and compliance systems</li><li>Track financial KPIs and drive data-informed decision-making</li></ul>Leadership &amp; People Development<ul><li>Lead the Leadership Team and run all executive-level meetings</li><li>Develop managers into strong, accountable leaders</li><li>Establish alignment, communication, and discipline across departments</li><li>Implement scorecards, quarterly goals and accountability systems</li><li>Foster a high-performance, results-driven culture</li></ul>Scaling &amp; Growth<ul><li>Build infrastructure to support multi-stage growth</li><li>Improve organizational structure as the company expands</li><li>Identify and eliminate operational bottlenecks</li><li>Prepare the business for multi-division and/or multi-location expansion</li></ul>What We&rsquo;re Looking ForThis is a company operator role - not a single-department leader.Required Qualifications<ul><li>5+ years of senior leadership experience in home improvement, construction, trades, or related industry</li><li>Proven experience leading Sales, Marketing, and Operations simultaneously</li><li>Strong track record of improving margins, efficiency, and accountability</li><li>Deep understanding of job costing, production flow, and capacity planning</li><li>Experience building SOPs and scalable systems</li><li>Ability to implement and manage an operating system</li><li>Demonstrated leadership development and team accountability skills</li><li>Highly data-driven with strong KPI and forecasting experience</li></ul>Preferred Qualifications<ul><li>Bachelor&rsquo;s degree in Business, Construction Management, Operations, or related field (preferred, not required)</li><li>Master&rsquo;s degree is a plus</li><li>Experience scaling a contractor by $20M+</li><li>Multi-division or multi-location leadership experience</li><li>Prior experience implementing a formal operating system</li></ul>Who You Are<ul><li>A builder who creates structure where none exists</li><li>A systems thinker who understands how departments interconnect</li><li>A leader of leaders; not a micromanager</li><li>A disciplined operator who thrives in fast-paced environments</li><li>A results-driven professional with high standards and accountability</li><li>A strong communicator who creates clarity and alignment</li></ul>Compensation &amp; Benefits<ul><li>Base Salary: $140,000 &ndash; $190,000</li><li>Performance Bonus: 20&ndash;25% of base salary</li><li>Tied to profitability (EBITDA/NOP) and key KPIs including gross margin, scheduling efficiency, demo flow, and customer satisfaction</li><li>Significant growth and advancement opportunity as the company scales</li></ul>Apply TodayIf you are an experienced operator ready to build, scale, and lead at a high level, we want to hear from you. Submit your resume and a brief overview of your leadership experience and impact.Pay: $140,000.00 - $190,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Chief Operating Officer (COO)

AYUDA

<div>Description:

PURPOSE STATEMENT
Provide strategic leadership for Ayuda&rsquo;s internal operations and central support functions, including finance, people/operations, grants infrastructure, systems, and client intake; strengthen cross-functional coordination, organizational effectiveness, and decision support; and partner with the Executive Director on financial stewardship, organizational planning, and operational execution.
ORGANIZATIONAL PROFILE
Ayuda is a 501 (c)(3) nonprofit organization dedicated to providing direct legal, social and language access services, education, and outreach to low-income immigrants in the Washington, DC metropolitan area. Since 1973, Ayuda has provided critical services on a wide range of issues, in the process acquiring nationally recognized expertise in several fields including immigration law, language access, domestic violence and human trafficking. Ayuda has office locations in Washington, DC, Silver Spring, MD and Fairfax, VA.
WHY DO YOU WANT THIS JOB?
Because, just like everyone at Ayuda, you believe:<ul><li>
In seeing communities where all immigrants succeed and thrive in the United States.</li><li>
In the overall success of our organization and all our programs.</li><li>
That families should be healthy and safe from harm.</li><li>
That all people should have access to professional, honest, and ethical services, regardless of ability to pay or status in this country.</li><li>
That diversity and equality make this country better.</li></ul>
WHAT WILL THIS JOB ENTAIL?
Strategy, Vision and Organizational Leadership<ul><li>
Contribute to the development of Ayuda&rsquo;s strategic goals and objectives as well as the overall management of the organization.
</li><li>Strengthen Ayuda&rsquo;s internal operating model by improving cross-functional coordination, decision-making, accountability, and the effectiveness of central support systems.
</li><li>Provide senior leadership and operational coordination when the Executive Director is out of office, including support for priority decisions and continuity across central functions.
</li><li>Ensure that Operations, HR, Finance, IT, and grant management systems are optimized for efficient performance throughout the organization.
</li><li>Provide strategic leadership in decisions around what funding Ayuda pursues and help build/improve systems for how funding restrictions and requirements are managed within the organization.
</li><li>Advise the Executive Director and senior leadership on financial strategy, budgeting, resource allocation, growth priorities, and policy matters, in partnership with the Director of Finance.
</li><li>Serve as the management liaison to the board finance committee in partnership with the Director of Finance to support discussion of financial strategy, organizational performance, and major financial decisions.
</li><li>Serve as the management liaison to the board governance committee in partnership with the Director of Operations and Director of Development to effectively communicate governance issues at select Board of Director and Committee meetings.
</li><li>Maintain continuous lines of communication open, keeping the Executive Director informed of critical issues.
</li><li>Represent the organization externally, as necessary, such as in banking and lease negotiations.
</li><li>Be accountable for implementing best practices in organizational policies and procedures to ensure compliance, maximize efficiency, and enhance staff experience.
</li></ul>Team Development/Leadership<ul><li>
Create and develop an exceptional partnership with leadership across the organization and within their own team.
</li><li>Oversee, direct, and organize the work of the finance, grants, and operations/HR teams.
</li><li>Promote a culture of high performance and continuous improvement.
</li><li>Ensure staff members receive timely and appropriate training and development.
</li><li>Lead, coach, and develop direct reports and teams through clear goals, accountability, professional development, and a supportive, high-performance management approach.
</li></ul>Finance, Grants, HR and Operations<ul><li>
Oversee central support functions, including people/operations and finance, and ensure these functions are aligned, well-managed, and effectively support organizational priorities. Oversee grants and contracts infrastructure, including systems and coordination that support proposal development, compliance, reporting, and grant-related financial management.
</li><li>Guide the prioritization and improvement of internal systems and technology, in partnership with operational leaders, to strengthen coordination, information flow, and organizational effectiveness.
</li><li>Lead and strengthen Ayuda&rsquo;s budgeting, forecasting, and management reporting processes, in partnership with the Director of Finance and Executive Director, to support sound decision-making, resource allocation, and organizational planning.
</li><li>Strengthen organizational policies, internal controls, and operating procedures to improve compliance, clarity, and effective decision-making.
</li><li>Plan, coordinate, and execute the organization&rsquo;s annual budget process in partnership with the Director of Finance and Executive Director.
</li><li>Support organizational accountability for strategic plan implementation, including development of internal and board-facing progress reporting.
</li><li>Provide analytical support to Ayuda&rsquo;s internal management team, including the development of internal management reporting capabilities.
</li><li>Prepare Financial projections to support decision-making for the organization.</li></ul>
This position will be based primarily in our DC office, but will require occasional visits to the Virginia and Maryland office. This position is hybrid and will include both in-person and remote workdays. On average, the COO would be expected to be in the office at least 1-2 days a week.
Requirements:

HOW DO YOU KNOW IF YOU CAN DO THIS JOB?
Eligibility Requirements:<ul><li>
Must be legally able to work in the United States and maintain proper work authorization throughout employment.</li><li>
Must be able to meet the physical requirements of the position presented in a general office environment.</li></ul>
Qualifications:
The following qualifications are the qualities, experiences, and skills we seek in a candidate.
Candidates who don't feel that they meet every single qualification, but who still believe they&rsquo;d be the right fit for this role, are encouraged to consider applying! We're eager to meet people that believe in our mission and can contribute to our team in a variety of ways - not just candidates who check all the boxes.
Behavioral Qualifications:<ul><li>
Proven ability to operate as an effective tactical AND strategic thinker
</li><li>Exhibits calm under pressure and can make impactful decisions when organization is under stress or going through change.
</li><li>Exhibits a leadership presence which is observable in their actions
</li><li>Decisive with the confidence to take informed decisions, including gathering relevant data and information quickly when needed.
</li><li>Excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills
</li><li>Strong mentoring, coaching experience to a team with diverse levels of expertise</li><li>
Entrepreneurial team player who can multitask
</li><li>Superior management skills; ability to influence and engage direct and indirect reports and peers
</li><li>Self-reliant, energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives.
</li><li>Demonstrated passion and commitment to Ayuda&rsquo;s mission.
</li></ul>Technical Qualifications:<ul><li>
Minimum of 10 years' experience in progressively senior leadership roles in operations, finance, administration, or organizational leadership, including experience overseeing cross-functional support functions in a complex organization.
</li><li>Experience using budgeting, forecasting, and management reporting to support strategic decision-making; deep technical accounting expertise is not required.
</li><li>Bachelor's degree required; MBA or Nonprofit management certificate or courses a plus.</li><li>
Recent experience as an employee or board member of a nonprofit organization.</li><li>
Proven track record of success leading progressive organizational change.</li><li>
Exceptional written, oral, interpersonal, and presentation skills.</li><li>
Experience and comfort with technology, including CRM and financial systems.</li><li>
Demonstrated ability to build trust and cohesion across functions.</li><li>
Effective at translating strategy into management practices, decision-making, and execution.</li><li>
Ability to effectively balance structure, accountability, and responsiveness.</li></ul>
SALARY AND BENEFITS:
The anticipated salary for this position is $150,000 - $180,000 depending on experience.
We are proud of the benefits we can offer that include:
<ul><li>Platinum-level medical insurance plan 100% employer-paid</li><li>
Dental and vision insurance 100% employer paid</li><li>
Long-term disability insurance 100% employer paid</li><li>
Life and AD&amp;D insurance 100% employer paid</li><li>
Pre-tax 401(k) with Employer match on first 3% of salary</li><li>
Vacation Days: 21 days per year until year 3, 27 per year in years 3-7 and 33 days per year after 7 years employment. Employees begin with 3 days of vacation leave.
</li><li>New employees begin with 5 days of Health &amp; Wellness (sick) leave and accrue an additional 5 hours per pay period plus emergency medical leave up to 12 weeks per year</li><li>
12 weeks paid parental leave</li><li>
24 days paid holidays and staff wellness days, including Winter Break, the last week of the year</li><li>
Job-related professional development fees (including annual state bar dues and professional memberships)</li><li>
Flexible work schedules</li></ul>
Employees with federal student loan debt may be eligible to apply for Public Service Loan Forgiveness through the Department of Education. For more information, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service.
TO APPLY:
Please apply with resume and cover letter. Writing samples may be requested.
Applications will be considered on a rolling basis until the position is filled. Apply early for full consideration. No phone calls, please.
EQUAL OPPORTUNITY EMPLOYMENT STATEMENT:
Ayuda is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
We believe that a diversity of experiences, opinions, and backgrounds is integral to achieving our mission and vision. We celebrate diversity and seek to leverage the passion, energy, and ideas of a culturally diverse team. Our hiring decisions are based on merit, and our hiring and promotion practices comply with all applicable anti-discrimination laws.</div>

Martis Camp

<div>For more than two decades, Martis Camp has been recognized as one of the premier private communities in the Tahoe region&mdash;where families and friends gather to enjoy an exceptional mountain lifestyle defined by world-class amenities, natural beauty, and a strong sense of community. Located in Truckee, California, Martis Camp encompasses a collection of fine amenities, including the Camp Lodge, Family Barn, Beach Shack, Lost Library, and a Tom Fazio-designed golf course. The Club provides a four-season experience with recreation, dining, wellness, and outdoor adventure woven into every aspect of daily life.
POSITION SUMMARY:
The Executive Assistant provides high-level administrative and operational support to the Chief Operating Officer (COO) and the Martis Camp Club Board of Directors. This role serves as a key partner to the COO, helping manage priorities, streamline the flow of information, and ensure effective coordination, alignment, and follow-through across leadership initiatives.
The position requires exceptional organization, sound judgment, and the ability to anticipate needs in a fast-paced, high-expectation environment. The ideal candidate is detail-oriented, proactive, and professional, with the ability to interact confidently with senior leadership, Board members, and key stakeholders while maintaining the highest level of discretion. Occasional evening and weekend availability may be required based on operational needs.
ESSENTIAL JOB RESPONSIBILITIES:
Executive Support to the Chief Operating Officer (Approx.75%)<ul><li>
Proactively manage the COO&rsquo;s daily, weekly, and long-range commitments to ensure sustained focus on strategic priorities.</li><li>
Coordinate and track key priorities, initiatives, deadlines, and follow-ups to ensure timely execution.</li><li>
Draft and send communications on behalf of the COO, reflecting appropriate tone, intent, and professionalism.</li><li>
Prepare and coordinate meetings and events as needed. Anticipate scheduling conflicts, preparation needs, and follow-up requirements.</li><li>
Support and coordinate executive-level projects, including tracking milestones, coordinating stakeholders, and ensuring completion.</li></ul>
Executive Team Support (Approx.10%)<ul><li>
Provide executive-level coordination and administrative support to senior leadership, including the CFO, Senior Director of Operations, and Director of Human Resources.</li><li>
Coordinate executive and cross-functional meetings, including agendas, materials, and logistics.</li><li>
Track action items, commitments, and deadlines resulting from leadership meetings.</li><li>
Support leadership retreats, planning sessions, and key organizational events.</li><li>
Assist with special projects, events, and cross-functional initiatives as assigned.</li><li>
Maintain a working knowledge of MCC governance structure, bylaws, and leadership processes.</li></ul>
Board of Directors Liaison (Approx.10%)<ul><li>
Support the COO in organizing Board and committee meetings, including agenda development, materials, logistics, and minutes.</li><li>
Serve as a liaison to the Club&rsquo;s Board of Directors, ensuring timely, accurate, and professional communication.</li><li>
Coordinate Board calendars, document distribution, and follow-up on action items.</li><li>
Support internal (Ambassador) and external (Member) communications, including drafting and coordinating the distribution.</li><li>
Maintain highly organized digital and physical filing systems with strong version control.</li><li>
Support governance processes and maintain organized Board records.</li></ul>
Member Services Support (Approx.5%)<ul><li>
Provide limited operational support during peak periods or staff absences to ensure continuity of member service.</li><li>
Assist with new member welcome visits and orientations as needed.</li></ul>
Other duties as assigned by the COO.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge<ul><li>
Strong understanding of administrative and executive support best practices.</li><li>
Knowledge of governance best practices and applicable regulations</li><li>
Meeting coordination, agenda preparation, and minute-taking.</li><li>
Office management systems, scheduling tools, and document organization.</li><li>
Basic understanding of hospitality, private club, or luxury service environments (preferred).</li></ul>
Core Competencies<ul><li>
Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines</li><li>
Strong written and verbal communication skills with a professional executive presence</li><li>
Demonstrated ability to anticipate needs, exercise sound judgment, and proactively solve problems</li><li>
Ability to work independently with a high level of ownership and accountability</li><li>
Professionalism, discretion, and diplomacy when working with executives, board members, and club members</li><li>
Strong collaboration skills and ability to build effective working relationships</li><li>
Ability to remain poised and effective in a fast-paced or high-pressure environment</li></ul>
Technical Skills<ul><li>
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>
Experience with collaboration platforms such as Microsoft Teams, Zoom, SharePoint, and cloud-based document systems</li><li>
Familiarity with project tracking tools</li></ul>
PREFERRED EDUCATION, EXPERIENCE, CERTIFICATIONS, AND LICENSURE:<ul><li>
Proven experience as an Executive Assistant or in a comparable senior executive support role.</li><li>
Demonstrated experience coordinating and managing projects, including timelines, deliverables, and cross-functional communication</li><li>
Associate's degree or higher preferred, or</li><li>
Three to five years of experience in corporate, private clubs, or luxury hospitality service environments, or similarly high-touch organizations, preferred.</li><li>
Familiarity with board governance processes, including agenda preparation and minute-taking best practices.</li></ul>
PHYSICAL REQUIREMENTS:<ul><li>
Ability to sit for extended periods while working at a computer.</li><li>
Occasional lifting of up to 20 lbs. (e.g., meeting materials, office supplies).</li><li>
Ability to move between office spaces and meeting rooms.</li><li>
Must be able to work on-site at Martis Camp Club and occasionally assist during events</li></ul>
CONFIDENTIALITY:
In your role, you will be privy to and included in discussions containing sensitive and/or confidential information. You may also participate in decision-making conversations due to that knowledge. All matters shared with you by the Chief Operating Officer, Senior Director of Operations, Chief Financial Officer, or by a Board Member shall be considered &ldquo;club business and matters.&rdquo; You may be required to attend Club Leadership Meetings or other meetings with the COO, CFO, and SDO, where you again may be privy to sensitive and/or confidential information and communication. Due to the unique nature of the Club, the Club&rsquo;s Board of Directors, the COO, the SDO, the Club&rsquo;s members, the &ldquo;club business and matters&rdquo;, and the Club in general, all have a high expectation of privacy, and the terms of this Agreement are intended to preserve and protect such expectation of privacy.
SALARY RANGE &amp; BENEFITS:
Salary range - $80,000 - $110,000 (DOE), with competitive benefit package-<ul><li>
Medical, Dental, Vision, Life Insurance</li><li>
Dependent Care Flexible Spending Account</li><li>
401K with up to 7% employer match</li><li>
Paid Time Off</li><li>
Annual Fitness Bonus</li><li>
Cellphone Allowance</li><li>
529 College Saving Account</li><li>
Scholarship Opportunities</li><li>
Retail Spa and Golf shop discounts</li><li>
Ambassador Recognition Activities and Events</li><li>
Eligible for Annual Member Holiday Fund</li><li>
Free Ambassador Fitness, Golf &amp; Tennis Clinics (when available)</li><li>
Work Tango Recognition and Incentive Programs</li></ul>
TO APPLY: Submit your resume, cover letter, and provide answers to the required questions.<ul><li>Martis Camp Club is an equal opportunity employer.</li></ul> 

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Executive Assistant to the Chief Operating Officer (COO)

Dutchess County Regional Chamber of Commerce / The Chamber Foundation

Position Title: Administrative Assistant Reports to: Executive ManagementPosition OverviewThe Dutchess County Regional Chamber of Commerce seeks a highly organized and detail-oriented Administrative Assistant to support Executive Management and the broader team. This role is designed to enhance day-to-day efficiency, assist with internal coordination, and help ensure projects and communications are executed seamlessly. The Administrative Assistant will play a key role in keeping operations organized, supporting team productivity, and helping the organization run smoothly.Key Responsibilities:Administrative &amp; Project Support&middot; Assist in coordinating new initiatives and special projects, including scheduling, logistics, and follow-up.&middot; Support proofreading of organizational materials such as scripts, print collateral, flyers, brochures, graphics, signage, newsletters, letters, and website content.&middot; Help ensure timely promotion of events and projects by coordinating materials and tracking deadlines.&middot; Assist with sponsorship fulfillment by tracking deliverables and ensuring all benefits are executed as promised.&middot; Support email campaigns, text communications, and content scheduling.&middot; Help maintain active and up-to-date social media accounts, including those for annual events.&middot; Assist in coordinating Requests for Proposal (RFP) processes for events, print orders, directories, and signage.Operational Support&middot; Review and organize supply requests prior to purchase for management approval.&middot; Help maintain adherence to internal processes and organizational structure.&middot; Attend meetings as needed, take notes, and provide status updates on projects and tasks.&middot; Assist with Workforce Department coordination, including note-taking and preparation of weekly summary reports.&middot; Help track contracts and ensure documentation is organized and up to date.Human Resources &amp; Staffing Support&middot; Post job openings on hiring platforms and assist with initial resume screening.&middot; Coordinate interview scheduling and candidate communications.&middot; Support onboarding by helping review the employee handbook, policies, and time-off procedures with new hires.&middot; Assist with timesheet collection and ensure accuracy prior to payroll processing.&middot; Serve as a point of contact for general employee questions and help connect staff with appropriate managers.Committee &amp; Event Coordination Support&middot; Assist in coordinating communication between staff and committee members.&middot; Help track event planning timelines and ensure tasks are completed on schedule.&middot; Confirm participation details (speakers, venues, etc.) and ensure information is complete before communications are distributed.&middot; Maintain and update committee contact lists, meeting invitations, and website listings.&middot; Support the process of filling committee vacancies and updating records as needed.Qualifications&middot; Experience in an administrative, office support, or coordination role preferred.&middot; Strong organizational skills and attention to detail.&middot; Ability to manage multiple tasks and meet deadlines.&middot; Excellent written and verbal communication skills.&middot; Familiarity with Microsoft Office Suite and basic project management tools.&middot; Experience with event coordination, HR support, or communications is a plus.Impact of RoleThe Administrative Assistant plays an essential role in supporting daily operations, improving efficiency, and ensuring that projects and initiatives are executed effectively. By providing strong administrative support, this position helps free up leadership to focus on strategic priorities while keeping the organization running smoothly.Other duties as assigned.Job Type: Full-timePay: From $22.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Poughkeepsie, NY 12601 (Required)</li></ul>Ability to Relocate:<ul><li>Poughkeepsie, NY 12601: Relocate before starting work (Required)</li></ul>Work Location: In person

Administrative Assistant the President and Chief Operating Officer

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Administrative Assistant the President and Chief Operating Officer