church administrative assistant

Zion Evangelical Congregational Church

JOB DESCRIPTIONCHURCH ADMINISTRATIVE ASSISTANTZION E. C. CHURCH &ndash; ANNVILLE Reports to: The Church Administrative Assistant reports directly to the Pastor.I. DEFINITION and PURPOSEA. The all-embracing purpose is to provide administrative support for the pastor, staff, and volunteer ministry leaders, and provide office management.II. EMPLOYMENT STATUSA. Part-time; up to 29 hours per week.III. MINISTRY QUALIFICATIONSA. Give testimony and life witness of&hellip; (1) being a committed believer in Jesus Christ, and (2) spiritual gifts relevant to leadership of this ministry.B. Have adequate training and skill to perform the essential roles as outlined below, including (but not limited to) computer and keyboarding skills, proficiency in Microsoft software such as Word, Excel, PowerPoint, Outlook, basic graphic layout skills, ability to manage social media accounts, and aptitude to learn ProPresenter, Church Management Software (CMS), and other computer programs as needed.C. Be a stable, mature and growing Christian.D. Be committed to teamwork within the structure of the church.E. Be in agreement with the Zion E. C. Church Vision Statement.F. Be involved in ministries in the church according to gifting and passion.IV. OTHER QUALIFICATIONSA. Be able to work independently, demonstrate flexibility, and be a self-starter.B. Will need to be able to work in a team environment.C. Will need good interpersonal communication skills.D. Will need to maintain confidentiality and privacy.E. Will need to exhibit loyalty to the staff and ministry leaders.F. Membership a plus, but not required.G. High School diploma or equivalent.H. Prior experience and knowledge of church administration a plus.V. SCOPE OF RESPONSIBILITYESSENTIAL ROLES:Administration:&middot; Responsible for:- Layout, content, and printing of weekly bulletin.- Maintaining the CMS database.- Update digital sign in front of building.- Setting up weekly worship services on ProPresenter presentation software.- Assuring that PowerPoint and other media are compatible with the church&rsquo;s presentation software.- Keeping website and social media posts current.- Working with leadership to keep background checks up to date.- Keeping official records and information up to date.- Working with the treasurer to ensure bills are paid in a timely manner and that accurate records are maintained.- Download invoices for payment from vendors and process vouchers for these and other expenses. File a hard copy or digital copy of all invoices in office.- File copies of all Ministry Council and Congregational meeting minutes.- Create and distribute event calendar and monthly newsletter.- Arrange details for weddings, funerals, and other events that require the use of our building and complete the Facility Use Application. Also prepare bulletins for such special events.- Report CCLI copyright usage.- Additional administrative responsibilities as needed.Provide administrative support for all ministries as needed.Provide administrative support to the pastor.Office Management:&middot; Maintain office hours (as determined by pastor and approved by Ministry Council) to answer the phone, serve as receptionist, and to accomplish the above administrative responsibilities.&middot; Oversee the purchase and maintenance of office equipment, computers, and office furnishings.&middot; Keep supplies stocked and available.VI. DAILY RESPONSIBILITIES:A. Overseeing all incoming email and responding appropriately.B. Overseeing all incoming mail and outgoing correspondence.C. Initiate the church &ldquo;Prayer Chain&rdquo; as needed.D. Welcome visitors and handle phone calls in a way that will reflect the vision statement of the church.VII. WEEKLY RESPONSIBILITIES:A. Keep a statistical record of attendances and other information for denominational and Zion Church records.B. Serve as Financial Secretary to record weekly offerings.C. Serve on the Flower Committee.D. Serve on the Membership CommitteeE. File church bulletins and other church materials as needed.F. Mail &ldquo;Welcome&rdquo; letters to those who have visited our worship services.G. Prepare a weekly bulletin for Sunday services by collaborating with the pastor to determine what should be listed.H. Assist the pastor in maintaining his schedule.VIII. MONTHLY RESPONSIBILITIES:A. Prepare and distribute the monthly newsletter via hard copy and electronically.B. Distribute hard copy of Ministry Council meeting minutes to any Ministry Council members as may be required.Pay: $19.00 - $22.00 per hourWork Location: In person

Church Administrative Assistant

First Methodist Church of Albany

First Methodist Church in Albany is seeking a full-time Administrative Assistant to provide direct support to the Senior Pastor while also helping care for membership records and the daily administrative work of the church office.This role helps keep pastoral responsibilities, membership records, and key communication moving forward with clarity and care. Working closely with the Senior Pastor and alongside the church staff, the Administrative Assistant plays an important role in supporting the ministry and day-to-day life of the church. This role requires both strong organizational ability and a relational presence, since it regularly serves as a point of contact for members, guests, and ministry partners.The position reports administratively to the Executive Director of Operations and works under the day-to-day direction of the Senior Pastor, including occasional flexibility to assist with meetings or ministry needs outside standard office hours.Key ResponsibilitiesPastoral and Ministry Support<ul><li>Provide direct administrative and executive support to the Senior Pastor, including calendar management, correspondence, calls, meeting preparation, and ministry follow-through</li><li>Help coordinate documents, delegation, and logistics connected to pastoral responsibilities, church committees, and ministry activities</li><li>Support communication and coordination related to pastoral care, including baptisms, births, hospitalizations, and funerals</li><li>Assist with preparation and support for meetings, events, and ministry needs connected to the Senior Pastor&rsquo;s work</li><li>Provide occasional administrative support to other pastors or ministry and operations leaders as assigned</li></ul>Membership and Records Administration <ul><li>Maintain accurate church membership records and related database information</li><li>Support membership processes, including new member records, transfers, and attendance records</li><li>Prepare membership-related reports and correspondence as needed</li></ul>General Administrative Support <ul><li>Assist with front-office coverage, phones, mail, and other shared office responsibilities</li><li>Help prepare documents, reports, meeting materials, and mailings</li><li>Support volunteers and administrative processes connected to the church office</li><li>Serve as a welcoming and dependable point of contact for members, guests, and ministry partners</li></ul>Qualifications<ul><li>Prior administrative experience, preferably in a church, ministry, nonprofit, or similarly relational setting</li><li>Strong organizational skills and careful attention to detail  Good written and verbal communication skills</li><li>Comfort with church databases and common office software tools</li><li>Discretion, reliability, and sound judgment</li><li>Ability to work well with pastors, staff, volunteers, and church members</li><li>Alignment with the mission and values of First Methodist Church</li></ul>About First Methodist ChurchFirst Methodist Church is located in the heart of downtown Albany, Georgia. Our mission is to cultivate and equip disciples of Jesus Christ through whole-hearted worship, accountable friendships, compassionate love, and humble service. We seek to offer Christ for an awakening in Southwest Georgia.Job Type: Full-timePay: $30,000.00 - $36,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Relocation assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Administrative: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Albany, GA 31701 (Required)</li></ul>Ability to Relocate:<ul><li>Albany, GA 31701: Relocate before starting work (Required)</li></ul>Work Location: In person

Administrative Assistant – Pastoral and Membership Support

Rehoboth Methodist Church

Position Overview:The Pastoral Assistant is a vital ministry partner dedicated to supporting the Pastor. This role combines a heart for ministry and advanced skills in Microsoft Office Word, Excel, PowerPoint. The position will serve as a point of contact between the Pastor, staff, and laity.CORE RESPONSIBILITIESPastoral Support<ul><li>Provide support in all areas of ministry, including congregational care, weddings, funerals, worship services, and visitations.</li><li>Maintain confidentiality and professionalism in all pastoral matters.</li><li>Demonstrate initiative in solving problems and streamlining church functions.</li><li>Perform additional duties as assigned</li></ul>Administrative &amp; Logistical Operations <ul><li>Proactively seek ways to improve efficiency and effectively manage office workflows to maximize time for ministry.</li><li>Assist in managing the Pastor&rsquo;s schedule, handle incoming emails/phone calls for the Pastor.</li><li>Work in close coordination with the Office Secretary and Church Team Leaders, to coordinate tasks appropriately to maintain office efficiency.</li></ul>Worship &amp; Media Production <ul><li>Compile announcements for weekly bulletin</li><li>Prepare all slides for Sunday services, including worship, music, and announcement slides.</li><li>Regularly update the church&rsquo;s digital sign with upcoming events and community activities.</li></ul>QUALIFICATIONS:&middot; Minimum one- year administrative experience working with managers and/or executive&middot; Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint)&middot; Exceptional clerical, organizational and logistical skills&middot; Detail oriented with ability to multi-task&middot; Exceptional interpersonal skills to work effectively with people&middot; Spiritual maturity with a committed relationship with Jesus Christ&middot; Experience in web design and maintenance a plus, but not requiredHOURS:Part-time position working 20 hours per week, 4 days per week in office.To Apply, please submit a resume to janinsc@yahoo.com. Pay: $15.00 - $17.00 per hourWork Location: In person

Administrative Assistant to Pastor

Chase Oaks Church

<div>JOB SUMMARY:
Under general supervision, the Campus Administrative Assistant is responsible to perform a variety of administrative staff support duties for a specific pastor, which requires a range of skills and knowledge of ministry goals and organizational procedures.
ESSENTIAL JOB RESPONSIBILITIES:<ul><li>
Administrative Assistant to En Espa&ntilde;ol Campus Pastor and En Espa&ntilde;ol Campus Directors &amp; Residents</li><li>
En Espa&ntilde;ol communication and organization of ministry, events, registrations</li><li>
Editing, translating, and proofreading ministry documents and materials in Spanish</li><li>
Database entry to keep En Espa&ntilde;ol Campus teams, participants, leaders &amp; groups accurate</li><li>
Oversee and upload social media content to the different platforms</li><li>
New guest follow-up calls</li><li>
Attend Production Meetings relevant to ministry alignment.</li></ul>
General A Team Duties and Responsibilities include the following:<ul><li>
Coordinate and prepare for meetings and events, room set-up, food, etc</li><li>
Oversee expense reimbursement in Blackbaud and prepare deposits for ministry areas</li><li>
Edit and generate correspondence as needed</li><li>
Maintain supervisor&rsquo;s calendar as needed or requested in Outlook</li><li>
Maintain accurate and current records in Rock and other databases</li><li>
Reserve room and resources Rock</li><li>
Arrange and coordinate travel arrangements if needed</li><li>
Support Office Manager as needed (admin team, rotating phone duty, special projects, training, clear communication with front desk in times of absence)</li><li>
Attend required meetings</li><li>
Perform miscellaneous job-related duties as assigned</li><li>
Communicate the various aspects of each service to all parties involved</li></ul> 
 
JOB PROFILE:
SPECIFIC SKILLS / STRENGTHS<ul><li>
Multi-tasking</li><li>
Flexible and adaptable</li><li>
Well-organized</li><li>
Proactive and timely in carrying and completing assignments, able to work independently</li><li>
Able to understand ministry team objectives</li><li>
Has high proficiency in editing, translating, proofreading ministry documents and materials in English and Spanish</li><li>
Has excellent communication / customer service skills and ability to interface with the Chase Oaks Staff in English and Spanish</li><li>
Has ability to deal with non-routine matters, such as special projects</li></ul>
EXPERIENCE DESIRED<ul><li>
Minimum 2+ years related experience and/or training, or equivalent combination of education and experience.</li></ul>
EDUCATION DESIRED<ul><li>
Minimum of high school diploma or equivalency; college degree preferred.</li></ul>
SUPERVISORY RESPONSIBILITIES<ul><li>
There are no supervisory responsibilities with this role.
</li></ul>LANGUAGE SKILLS<ul><li>
Ability to speak effectively and understandably on the phone. The ability to effectively present information and respond to common inquiries regarding Chase Oaks ministries is also required. High attention to customer service.</li><li>
High proficiency in English and Spanish</li></ul>
COMPUTER SKILLS<ul><li>
Strong working knowledge of Microsoft Office, Outlook calendaring, and email</li><li>
Basic knowledge of Excel and PowerPoint 
Data Entry skill &amp; experience</li><li>
Familiarity with Databases</li></ul>
PHYSICAL DEMANDS<ul><li>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Lifting 5-10 pounds is an occasional but essential requirement. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
</li><li>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.</li></ul></div>

Campus Administrative Assistant-En Espanol

Northfield Presbyterian Church

Overview Join our engaging community as the Church Secretary, where your organizational skills and warm personality will be the heartbeat of our administrative operations. In this vital role, you will serve with your efficient, engaging, and artistic communication, accurate record-keeping, and seamless office management. Your proactive approach and attention to detail will help foster a welcoming environment for congregation members, visitors, staff, and volunteers alike. This paid position offers an exciting opportunity to contribute meaningfully to our spiritual community while honing your administrative expertise.Responsibilities<ul><li>Manage the church office and telephone with professionalism, greeting visitors and congregation members warmly while taking detailed messages and providing exceptional customer support.</li><li>Operate multi-line phone systems with courteous phone etiquette, directing calls efficiently and taking detailed messages when needed.</li><li>Maintain accurate records and handle church expense payments QuickBooks, including donations, contributions, and expense tracking.</li><li>Handle data entry tasks with precision, including updating church databases, member records, and event schedules.</li><li>Organize and file documents systematically&mdash;both digitally and physically&mdash;to ensure easy retrieval and compliance.</li><li>Assist with calendar management for church events, meetings, and appointments using Microsoft Office tools and other scheduling software.</li><li>Support office management duties such as proofreading communications, managing correspondence, and coordinating supplies to keep the office running smoothly.</li><li>Perform clerical tasks including typing reports, preparing bulletins or newsletters, and proofreading all church communications for clarity and accuracy. Required skills in Publisher, Powerpoint, Word, Excel.</li></ul>Experience<ul><li>Proven office experience in a clerical or administrative role within a diverse task environment is preferred.</li><li>Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry tools.</li><li>Working knowledge/use of QuickBooks bookkeeping software is required.</li><li>Strong organizational skills with the ability to multitask efficiently in a church setting.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;and a professional phone manner.</li><li>Previous experience in customer service or personal assistant roles is advantageous.</li><li>Ability to manage time effectively while prioritizing multiple responsibilities in a dynamic environment. Your dedication will help nurture our community&rsquo;s growth and ensure our operations run smoothly!</li></ul>Pay: From $21.85 per hourExpected hours: 15.0 &ndash; 18.0 per weekBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Northfield, OH 44067

Church Secretary

The Church Without Walls

OverviewThe Administrative Assistant to the Minister of Ministries &amp; Media provides comprehensive administrative and organizational support to ensure the effective operation of the Executive Office. This position assists in coordinating communication, scheduling, record-keeping, and project tracking for the Minister of Ministries and Media. The Administrative Assistant serves as a key liaison between the Minister of Ministries and Media, staff, ministry leaders, and community partners. Advancing the mission, vision, and core values of The Church Without Walls.Key ResponsibilitiesExecutive Support&middot; Manage and maintain the Minister of Ministries &amp; Media&rsquo;s schedule, meetings, travel, and correspondence.&middot; Prepare, proofread, and distribute letters, reports, presentations, and other documents.&middot; Handle confidential information with the highest degree of integrity and discretion.&middot; Serve as the initial point of contact for internal and external inquiries directed to the Minister of Ministries and Media.Operational &amp; Ministry Coordination&middot; Support the implementation and documentation of strategic goals and initiatives.&middot; Coordinate interdepartmental communication to ensure timely follow-up on assigned projects.&middot; Maintain organized and up-to-date digital and physical filing systems for executive operations.&middot; Assist with administrative tasks related to staff onboarding, communications, and workflow tracking.Financial &amp; Administrative Support&middot; Process invoices, expense reimbursements, and purchasing requests under the direction of the Minister of Ministries and Media.&middot; Assist with budget preparation, expenditure tracking, and basic financial documentation.Ministry &amp; Administrative Support&middot; Supporting administrative processes that ensure operational readiness across administration, finance, HR, facilities, and ministry coordination.&middot; Providing administrative support for ministry development, budgeting, and calendaring initiatives.&middot; Maintaining records, reports, and follow-up documentation connected to strategic planning, ministry reviews, and key performance measures.&middot; Assisting with coordination between the Minister of Ministries and Media, ministry leaders, and Christian Education staff for continuing education, professional growth, and spiritual development initiatives.&middot; Coordinates meetings, retreats, and events for ministry staff focused on spiritual development, strategic goals, and annual planning.&middot; Helping facilitate communication and logistics related to annual strategic planning and the development of financial plans that align with church objectives.Qualifications:Associate or bachelor&rsquo;s degree preferred, or equivalent administrative experience.<ul><li>Minimum of 5 years of administrative experience supporting senior leadership in a church, nonprofit, or corporate setting.</li><li>Proficiency with Microsoft Office Suite, Google Workspace, and general office technology.</li><li>Exceptional organization, communication, and time management skills.</li><li>Demonstrated ability to manage multiple priorities in a fast-paced, ministry-focused environment.</li><li>Strong attention to detail, professionalism, and commitment to confidentiality.</li><li>Alignment with the mission, vision, and values of The Church Without Walls.</li></ul>Core Competencies:<ul><li>Professionalism &amp; integrity</li><li>Organizational and Time Management Skills</li><li>Strong written and verbal communication</li><li>Confidentiality and discretion</li><li>Problem-Solving &amp; Initiative</li><li>Team Collaboration and Interpersonal Effectiveness</li><li>High Capacity and Detail-Oriented</li><li>Proactive and Positive Attitude</li><li>Multitasker, Creative, and Fast Learner</li></ul>Spiritual Expectations:<ul><li>Maintain a personal relationship with Jesus Christ and a lifestyle consistent with biblical principles.</li><li>Support and actively participate in the mission, vision, and values of The Church Without Walls.</li></ul>Pay: $45,000.00 - $52,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive administrative support: 5 years (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77084 (Required)</li></ul>Work Location: In person

Administrative Assistant

Archdiocese of New Orleans

<div>Notre Dame Seminary Administrative Assistant
Notre Dame Seminary is seeking a full-time administrative assistant. The ideal candidate should
 
have experience working in a church, business, or school setting. This candidate is expected to be:
 
professional and dependable; comfortable in an office setting; organized; and able to work both
 
independently and in group settings. This person will work directly with the Director of
 
Development and the Executive Assistant to the Rector, as well as assist the seminarians, faculty,
 
and staff at Notre Dame Seminary.<div>
Primary Responsibilities: 
<ul><li>Greeting and closely monitoring all progress and egress of all visitors and guests</li><li>Answer and direct phone calls, take messages, and respond to general inquiries</li><li>Manage front door access, visitor sign-in, and security procedures</li><li>Sort, distribute, and manage all mail and packages</li><li>Reserve and oversee all guest rooms</li><li>Schedule and manage use of shared meeting rooms and common spaces</li><li>Schedule and coordinate tours</li><li>Provide general clerical support, including mailings, filing, photocopying, scanning, and
</li></ul>data entry 
<ul><li>Maintain office supplies and order replenishments as needed or requested</li><li>Process and log incoming cash and checks</li><li>Assist Development Office with data entry and correspondence</li><li>Assist with Gala, Christmas Luncheon, Alumni Day, and other events sponsored by NDS,
</li></ul>occasionally occurring on nights and weekends 
<ul><li>Provide support to the Rector's Administrative Assistant as needed</li><li>Additional duties as needed</li></ul></div><div>
Skills and Qualifications: 
<ul><li>5+ years of administrative or office support experience preferred</li><li>Computer proficiency required, including Microsoft Office and Google Applications</li><li>Strong verbal and written communication skills</li><li>Ability to multitask and prioritize tasks in a fast-paced environment</li><li>Highly ethical, particularly in working with confidential and sensitive information</li><li>Committed to the mission of Notre Dame Seminary and conduct all activities in line with the
</li></ul>mission of the seminary and the teachings of the Catholic Church</div><div>
Compensation: 
Salary commensurate with experience plus a comprehensive benefits package that includes: 
<ul><li>Medical, DentalVision Coverage</li><li>Generous paid vacation and sick leave</li><li>Paid holidays (25+ days)</li><li>401k plan including employer match</li><li>Employer provided ADDlife insurance coverage</li><li>Employer provided lunch during the academic year at the school dining hall</li></ul></div>
Interested candidates should submit a r&eacute;sum&eacute; and cover letter to Sherri Guidry at sguidry@nds.edu.</div>

Administrative Assistant - Notre Dame Seminary

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