church secretary

Northfield Presbyterian Church

Overview Join our engaging community as the Church Secretary, where your organizational skills and warm personality will be the heartbeat of our administrative operations. In this vital role, you will serve with your efficient, engaging, and artistic communication, accurate record-keeping, and seamless office management. Your proactive approach and attention to detail will help foster a welcoming environment for congregation members, visitors, staff, and volunteers alike. This paid position offers an exciting opportunity to contribute meaningfully to our spiritual community while honing your administrative expertise.Responsibilities<ul><li>Manage the church office and telephone with professionalism, greeting visitors and congregation members warmly while taking detailed messages and providing exceptional customer support.</li><li>Operate multi-line phone systems with courteous phone etiquette, directing calls efficiently and taking detailed messages when needed.</li><li>Maintain accurate records and handle church expense payments QuickBooks, including donations, contributions, and expense tracking.</li><li>Handle data entry tasks with precision, including updating church databases, member records, and event schedules.</li><li>Organize and file documents systematically&mdash;both digitally and physically&mdash;to ensure easy retrieval and compliance.</li><li>Assist with calendar management for church events, meetings, and appointments using Microsoft Office tools and other scheduling software.</li><li>Support office management duties such as proofreading communications, managing correspondence, and coordinating supplies to keep the office running smoothly.</li><li>Perform clerical tasks including typing reports, preparing bulletins or newsletters, and proofreading all church communications for clarity and accuracy. Required skills in Publisher, Powerpoint, Word, Excel.</li></ul>Experience<ul><li>Proven office experience in a clerical or administrative role within a diverse task environment is preferred.</li><li>Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry tools.</li><li>Working knowledge/use of QuickBooks bookkeeping software is required.</li><li>Strong organizational skills with the ability to multitask efficiently in a church setting.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;and a professional phone manner.</li><li>Previous experience in customer service or personal assistant roles is advantageous.</li><li>Ability to manage time effectively while prioritizing multiple responsibilities in a dynamic environment. Your dedication will help nurture our community&rsquo;s growth and ensure our operations run smoothly!</li></ul>Pay: From $21.85 per hourExpected hours: 15.0 &ndash; 18.0 per weekBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Northfield, OH 44067

Church Secretary

St. Paul's Lutheran Church

The church secretary of St. Paul&rsquo;s Lutheran Church provides essential administrative support, including managing daily office operations, maintaining membership records, and assisting pastoral staff. Key duties include producing weekly bulletins and monthly newsletter, scheduling events, handling correspondence, managing office equipment, and serving as the primary receptionist when school is not in session. Strong communication, organizational, and Microsoft Office skills are typically required.Key Responsibilities<ul><li>Office Administration: Managing the office, ordering and receiving supplies, maintaining equipment, and handling incoming calls/visitors.</li><li>Communication: Preparing weekly worship bulletins, monthly newsletters, and scheduling facility use.</li><li>Records Management: Maintaining accurate, confidential records of membership, baptisms, funerals, and weddings.</li><li>Support Staff/Leadership: Assisting pastors, committees, and ministry leaders with correspondence and scheduling.</li><li>Financial Assistance: Assisting with tracking donations, petty cash, and preparing reports for committees.</li></ul>Qualifications and Skills<ul><li>Technical Proficiencies: Strong skills in Microsoft Office (Word, Excel, PowerPoint, Canva) and ability to learn church management software (Servant Keeper).</li><li>Communication: Excellent verbal and written communication skills.</li><li>Professionalism: Strong organizational skills, attention to detail, and ability to maintain strict confidentiality.</li><li>Experience: Previous administrative experience is preferred, often with knowledge of church operations.</li></ul>Work Environment<ul><li>Often requires flexibility to work occasional evenings (typically, two evenings a month) or weekends for special church events.</li><li>Able to work and interact with others in and around the church office, including those in the school office, namely school principal and school secretary.</li><li>Requires a collaborative, ministry-minded approach to service.</li></ul>Faith:Must share the basic Christian faith and values that are proclaimed and taught at St. Paul&rsquo;s Lutheran Church and School.Reporting Structure:The church secretary reports to the Pastor and works closely with the Board of Elders &amp; Church Council.Conclusion:Join us as a Church Secretary and become an essential part of our vibrant faith community! Your dedication will help foster a welcoming environment while supporting the spiritual growth of our congregation through efficient administration.Pay: $17.00 - $20.00 per hourWork Location: In person

Zion Evangelical Congregational Church

JOB DESCRIPTIONCHURCH ADMINISTRATIVE ASSISTANTZION E. C. CHURCH &ndash; ANNVILLE Reports to: The Church Administrative Assistant reports directly to the Pastor.I. DEFINITION and PURPOSEA. The all-embracing purpose is to provide administrative support for the pastor, staff, and volunteer ministry leaders, and provide office management.II. EMPLOYMENT STATUSA. Part-time; up to 29 hours per week.III. MINISTRY QUALIFICATIONSA. Give testimony and life witness of&hellip; (1) being a committed believer in Jesus Christ, and (2) spiritual gifts relevant to leadership of this ministry.B. Have adequate training and skill to perform the essential roles as outlined below, including (but not limited to) computer and keyboarding skills, proficiency in Microsoft software such as Word, Excel, PowerPoint, Outlook, basic graphic layout skills, ability to manage social media accounts, and aptitude to learn ProPresenter, Church Management Software (CMS), and other computer programs as needed.C. Be a stable, mature and growing Christian.D. Be committed to teamwork within the structure of the church.E. Be in agreement with the Zion E. C. Church Vision Statement.F. Be involved in ministries in the church according to gifting and passion.IV. OTHER QUALIFICATIONSA. Be able to work independently, demonstrate flexibility, and be a self-starter.B. Will need to be able to work in a team environment.C. Will need good interpersonal communication skills.D. Will need to maintain confidentiality and privacy.E. Will need to exhibit loyalty to the staff and ministry leaders.F. Membership a plus, but not required.G. High School diploma or equivalent.H. Prior experience and knowledge of church administration a plus.V. SCOPE OF RESPONSIBILITYESSENTIAL ROLES:Administration:&middot; Responsible for:- Layout, content, and printing of weekly bulletin.- Maintaining the CMS database.- Update digital sign in front of building.- Setting up weekly worship services on ProPresenter presentation software.- Assuring that PowerPoint and other media are compatible with the church&rsquo;s presentation software.- Keeping website and social media posts current.- Working with leadership to keep background checks up to date.- Keeping official records and information up to date.- Working with the treasurer to ensure bills are paid in a timely manner and that accurate records are maintained.- Download invoices for payment from vendors and process vouchers for these and other expenses. File a hard copy or digital copy of all invoices in office.- File copies of all Ministry Council and Congregational meeting minutes.- Create and distribute event calendar and monthly newsletter.- Arrange details for weddings, funerals, and other events that require the use of our building and complete the Facility Use Application. Also prepare bulletins for such special events.- Report CCLI copyright usage.- Additional administrative responsibilities as needed.Provide administrative support for all ministries as needed.Provide administrative support to the pastor.Office Management:&middot; Maintain office hours (as determined by pastor and approved by Ministry Council) to answer the phone, serve as receptionist, and to accomplish the above administrative responsibilities.&middot; Oversee the purchase and maintenance of office equipment, computers, and office furnishings.&middot; Keep supplies stocked and available.VI. DAILY RESPONSIBILITIES:A. Overseeing all incoming email and responding appropriately.B. Overseeing all incoming mail and outgoing correspondence.C. Initiate the church &ldquo;Prayer Chain&rdquo; as needed.D. Welcome visitors and handle phone calls in a way that will reflect the vision statement of the church.VII. WEEKLY RESPONSIBILITIES:A. Keep a statistical record of attendances and other information for denominational and Zion Church records.B. Serve as Financial Secretary to record weekly offerings.C. Serve on the Flower Committee.D. Serve on the Membership CommitteeE. File church bulletins and other church materials as needed.F. Mail &ldquo;Welcome&rdquo; letters to those who have visited our worship services.G. Prepare a weekly bulletin for Sunday services by collaborating with the pastor to determine what should be listed.H. Assist the pastor in maintaining his schedule.VIII. MONTHLY RESPONSIBILITIES:A. Prepare and distribute the monthly newsletter via hard copy and electronically.B. Distribute hard copy of Ministry Council meeting minutes to any Ministry Council members as may be required.Pay: $19.00 - $22.00 per hourWork Location: In person

Church Administrative Assistant

Bethany Lutheran Church

Church Financial Administrator (Part-Time)Bethany Lutheran Church &ndash; Crystal Lake, ILBethany Lutheran Church is a warm, open, and inclusive congregation in the Evangelical Lutheran Church in America (ELCA). We are committed to caring for our community, practicing faithful stewardship, and fostering collaboration in all aspects of church life.We are seeking a part-time Financial Administrator to support the day-to-day financial operations of the congregation. This role is ideal for someone who values accuracy, transparency, teamwork, and ministry-focused stewardship, and who wants to contribute to a community that approaches financial practices as part of faithful and sustainable ministry.Position SummaryThe Financial Administrator supports the church&rsquo;s financial operations and helps ensure that financial processes are organized, reliable, and aligned with the mission of the congregation.Key responsibilities include:<ul><li>Processing payroll for staff in coordination with a payroll provider</li><li>Managing accounts payable, including bills and vendor payments</li><li>Maintaining accurate and organized financial records</li><li>Supporting clear and timely financial documentation and basic financial reporting</li><li>Assisting with occasional financial projects that support ministry planning and transparency</li><li>Collaborating with staff and volunteers involved in financial oversight, including the treasurer and finance committee</li></ul>This role is not required to attend council meetings but may occasionally provide information or reports to support congregational oversight.Position Details<ul><li>Part-time: approximately 5&ndash;6 hours per week</li><li>Hourly wage: $25/hour</li><li>Flexible scheduling with attention to key financial deadlines</li></ul>Who We Are Looking ForWe are looking for someone who brings:<ul><li>Experience in bookkeeping, accounting, payroll, or related financial/administrative work</li><li>Strong attention to detail and organizational skills</li><li>Ability to work independently while collaborating with others</li><li>Comfort with financial software and office systems</li><li>Clear and respectful communication skills</li><li>Commitment to confidentiality and ethical financial practices</li></ul>A bachelor&rsquo;s degree in accounting, finance, or equivalent experience is preferred but not required.We welcome applicants who are aligned with our values of inclusivity, collaboration, and ministry-focused stewardship.Why This Role MattersThis position helps ensure that the financial life of the church is sustainable, transparent, and well-supported. By strengthening our financial systems, this role allows staff and volunteers to focus more fully on care, outreach, worship, and community life.We value shared responsibility and believe that healthy financial practices are an expression of care for the whole community.How to ApplyPlease submit a resume and cover letter to:frontdesk@bethanylc.comBethany Lutheran Church is an equal opportunity employer and welcomes applicants from all backgrounds. If accommodations are needed during the application process, please let us know.This role offers flexible scheduling, with a mix of remote work and on-site presence.Note: You do not need to meet every listed qualification to apply. If you feel called to this work and believe your skills could serve our congregation, we encourage you to apply.Pay: $25.00 per hourWork Location: Hybrid remote in Crystal Lake, IL 60014

Church Financial Administrator

Rehoboth Methodist Church

Position Overview:The Pastoral Assistant is a vital ministry partner dedicated to supporting the Pastor. This role combines a heart for ministry and advanced skills in Microsoft Office Word, Excel, PowerPoint. The position will serve as a point of contact between the Pastor, staff, and laity.CORE RESPONSIBILITIESPastoral Support<ul><li>Provide support in all areas of ministry, including congregational care, weddings, funerals, worship services, and visitations.</li><li>Maintain confidentiality and professionalism in all pastoral matters.</li><li>Demonstrate initiative in solving problems and streamlining church functions.</li><li>Perform additional duties as assigned</li></ul>Administrative &amp; Logistical Operations <ul><li>Proactively seek ways to improve efficiency and effectively manage office workflows to maximize time for ministry.</li><li>Assist in managing the Pastor&rsquo;s schedule, handle incoming emails/phone calls for the Pastor.</li><li>Work in close coordination with the Office Secretary and Church Team Leaders, to coordinate tasks appropriately to maintain office efficiency.</li></ul>Worship &amp; Media Production <ul><li>Compile announcements for weekly bulletin</li><li>Prepare all slides for Sunday services, including worship, music, and announcement slides.</li><li>Regularly update the church&rsquo;s digital sign with upcoming events and community activities.</li></ul>QUALIFICATIONS:&middot; Minimum one- year administrative experience working with managers and/or executive&middot; Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint)&middot; Exceptional clerical, organizational and logistical skills&middot; Detail oriented with ability to multi-task&middot; Exceptional interpersonal skills to work effectively with people&middot; Spiritual maturity with a committed relationship with Jesus Christ&middot; Experience in web design and maintenance a plus, but not requiredHOURS:Part-time position working 20 hours per week, 4 days per week in office.To Apply, please submit a resume to janinsc@yahoo.com. Pay: $15.00 - $17.00 per hourWork Location: In person

Administrative Assistant to Pastor

First Methodist Church of Albany

First Methodist Church in Albany is seeking a full-time Administrative Assistant to provide direct support to the Senior Pastor while also helping care for membership records and the daily administrative work of the church office.This role helps keep pastoral responsibilities, membership records, and key communication moving forward with clarity and care. Working closely with the Senior Pastor and alongside the church staff, the Administrative Assistant plays an important role in supporting the ministry and day-to-day life of the church. This role requires both strong organizational ability and a relational presence, since it regularly serves as a point of contact for members, guests, and ministry partners.The position reports administratively to the Executive Director of Operations and works under the day-to-day direction of the Senior Pastor, including occasional flexibility to assist with meetings or ministry needs outside standard office hours.Key ResponsibilitiesPastoral and Ministry Support<ul><li>Provide direct administrative and executive support to the Senior Pastor, including calendar management, correspondence, calls, meeting preparation, and ministry follow-through</li><li>Help coordinate documents, delegation, and logistics connected to pastoral responsibilities, church committees, and ministry activities</li><li>Support communication and coordination related to pastoral care, including baptisms, births, hospitalizations, and funerals</li><li>Assist with preparation and support for meetings, events, and ministry needs connected to the Senior Pastor&rsquo;s work</li><li>Provide occasional administrative support to other pastors or ministry and operations leaders as assigned</li></ul>Membership and Records Administration <ul><li>Maintain accurate church membership records and related database information</li><li>Support membership processes, including new member records, transfers, and attendance records</li><li>Prepare membership-related reports and correspondence as needed</li></ul>General Administrative Support <ul><li>Assist with front-office coverage, phones, mail, and other shared office responsibilities</li><li>Help prepare documents, reports, meeting materials, and mailings</li><li>Support volunteers and administrative processes connected to the church office</li><li>Serve as a welcoming and dependable point of contact for members, guests, and ministry partners</li></ul>Qualifications<ul><li>Prior administrative experience, preferably in a church, ministry, nonprofit, or similarly relational setting</li><li>Strong organizational skills and careful attention to detail  Good written and verbal communication skills</li><li>Comfort with church databases and common office software tools</li><li>Discretion, reliability, and sound judgment</li><li>Ability to work well with pastors, staff, volunteers, and church members</li><li>Alignment with the mission and values of First Methodist Church</li></ul>About First Methodist ChurchFirst Methodist Church is located in the heart of downtown Albany, Georgia. Our mission is to cultivate and equip disciples of Jesus Christ through whole-hearted worship, accountable friendships, compassionate love, and humble service. We seek to offer Christ for an awakening in Southwest Georgia.Job Type: Full-timePay: $30,000.00 - $36,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Relocation assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Administrative: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Albany, GA 31701 (Required)</li></ul>Ability to Relocate:<ul><li>Albany, GA 31701: Relocate before starting work (Required)</li></ul>Work Location: In person

Administrative Assistant – Pastoral and Membership Support

Mount Moriah Missionary Baptist Church

Position Summary: The Church Business Manager administers the business affairs of the Church under the direction of the Pastor. Administers the financial accounting processes and procedures of the Church and Family Life Center (FLC).Essential Duties and Responsibilities:● Overall strategic and operational responsibility for the financial / fiscal operations of the Church.● Responsible for communicating effectively with the Church Executive Council and related committees by providing in a timely and accurate manner all financial information necessary for the Church Executive Council and related committees to function properly and to make informed decisions.● Responsible for the fiscal integrity and management of Mount Moriah Missionary Baptist Church, to include submission to the Church a proposed annual budget, monthly and annual financial statements, which accurately reflect the financial condition of the church (working in conjunction with the Church Treasurer, Trustee Ministry / Budget Committee.)● Responsible for all aspects of payroll processing, accounts payable / accounts receivable, weekly contribution processing, annual contribution statements and other financial duties as needed by the Church.● Ensure accountability for the physical property/assets of the church.● Ensures bank statements and checkbook(s) are reconciled with the Church Treasurer&rsquo;s assistance on a monthly basis and made available for auditing by the Trustee Ministry.● Monitor bank account for fraudulent activities.● Prepares financial reports for the Pastor, Diaconate Ministry, Church Executive Council, and Trustee Ministry, with assistance from the Church&rsquo;s Treasurer.● Reviews insurance policies, contracts, and other legal documents as necessary to ensure the best policies are in place.● Responsible for the fiscal management operating within the approved budget. Ensures maximum resource utilization &amp; maintenance of the organization in a positive financial position working in conjunction with the church treasurer, budget committee and trustees.● Prepares annual Forms W-2s and 1099s for employees and contractors; ensures appropriate forms are submitted to the Social Security Administration, Internal Revenue Service, South Carolina Department of Revenue, and other benefits agencies when due and/or required.● Serves on the Executive and Church Councils and is an ex-officio member of each committee within the Trustee Ministry.● Attend all staff meetings and other meetings as required.● Adheres to procedures outlined in the Church&rsquo;s Constitution and By-Laws.● Other duties as assigned by the Pastor, or his designee.Education:● Bachelor degree in Accounting or Business Administration with a concentration on Accounting preferred or five (5) years of experience in the accounting field.Minimum Training and Experience:● Experience in church and/or nonprofit administration /accounting a plus.● Relevant experience in nonprofit management and strategic planning.● Effective social and interpersonal skills as well as good written and oral communication.● Problem solving and conflict resolution skills; good analytical skills.● Thorough knowledge of generally accepted accounting principles and concepts.● Thorough knowledge of QuickBooks Accounting programs.● Proficient in Microsoft Office, Google Suites; operational knowledge of scheduling and like software programs.● Ability to work under pressure.Physical Requirements, Activities and Working Conditions:● Sedentary work exerting up to 30 pounds of force occasionally and lifts and carries up to 40 pounds of equipment or supplies.● Ability to use a personal computer, typewriter, telephone, fax, copy machine and calculator.● Ability to receive and give complex written and oral instructions.● Ability to bend, reach up, and handle documents as required maintaining filing systems and access bulletin boards.● Subject to environmental conditions (activities occurring inside/outside of facilities).● Ability to work independently of others.Pay: $45,581.00 - $54,893.24 per yearBenefits:<ul><li>Health insurance</li><li>Retirement plan</li></ul>Work Location: In person

Church Business Manager

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491 church secretary jobs Near Me

Church Secretary

Church Secretary

Church Administrative Assistant

Church Financial Administrator

Administrative Assistant to Pastor

Administrative Assistant – Pastoral and Membership Support

Church Business Manager