city clerk

City of Weston

Job Summary We are seeking a proactive and detail-oriented Assistant City Clerk to join our municipal team. In this vital role, you will support the City Clerk&rsquo;s office by managing administrative functions, maintaining official records, and providing exceptional customer service to residents, visitors, and city staff. Your organizational skills and office management expertise will ensure smooth operations within the city government, helping to uphold transparency and efficiency in local governance. This paid position offers an exciting opportunity to contribute to community development while honing your clerical and administrative skills.Duties<ul><li>Assist with maintaining and updating official city records, documents, and minutes of meetings using computer literacy and data entry skills.</li><li>Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing courteous customer support.</li><li>Handle incoming inquiries via phone and in person with professional phone etiquette and excellent customer service.</li><li>Support calendar management for city officials by scheduling appointments, meetings, and public events using Google Workspace or Microsoft Office tools.</li><li>Perform clerical tasks such as filing, proofreading documents, organizing files, and managing correspondence efficiently.</li><li>Enter data accurately into the City's financial software for bookkeeping purposes related to city finances or departmental budgets.</li><li>Assist with office management duties including accepting payments, document preparation, and maintaining a clean, organized workspace.</li><li>Provide administrative assistance for special projects or initiatives as assigned by the City Clerk or senior staff.</li><li>Possible grant writing in the future (will train if necessary)</li></ul>Experience<ul><li>Previous office experience with a focus on clerical or administrative duties is required; experience in municipal or government settings is preferred.</li><li>Demonstrated proficiency in computer skills including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and data entry applications.</li><li>Strong organizational skills with the ability to prioritize tasks efficiently while managing multiple responsibilities simultaneously.</li><li>Adequate typing speed and accuracy; attention to detail for proofreading documents and maintaining official records.</li><li>Experience in customer service roles&mdash;preferably at a front desk or reception&mdash;demonstrating effective communication and phone etiquette.</li><li>Knowledge of office management practices including filing systems, time management, and document handling is essential. Join us as an Assistant City Clerk and be a key part of our mission to serve the community with integrity and professionalism! This role offers meaningful work that makes a difference every day&mdash;empowering you with valuable experience in local government operations while supporting your professional growth in a dynamic environment.</li></ul>Pay: From $19.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Assistant City Clerk

City of Mitchellville, Iowa

Overview Join our dynamic team as a Deputy City Clerk, a vital role dedicated to ensuring the smooth operation of municipal administrative functions. In this energetic position, you will support the City Clerk&rsquo;s office by managing essential clerical tasks, maintaining accurate records, and providing exceptional customer service to residents and city officials alike. Your proactive approach and organizational skills will help foster transparency, efficiency, and community engagement within our vibrant city government. This paid position offers an exciting opportunity to develop your administrative expertise while making a meaningful impact on local governance.Duties<ul><li>Assist in managing official city records, including filing, indexing, and archiving documents in compliance with legal standards.</li><li>Support the preparation and distribution of city council agendas, minutes, and resolutions with precision and attention to detail.</li><li>Answer multi-line phone systems promptly using professional phone etiquette; direct inquiries to appropriate departments or officials.</li><li>Provide front desk support by greeting visitors, handling inquiries, and offering bilingual assistance to ensure accessible communication for all residents.</li><li>Manage calendar schedules for city officials, coordinate meetings, and organize appointments using office management tools such as Microsoft Office and Google Workspace.</li><li>Perform data entry tasks accurately into various databases like QuickBooks for financial records or other specialized software used by the city.</li><li>Support clerical functions such as proofreading documents, maintaining filing systems, and supporting bookkeeping activities related to city finances.</li><li>Handle customer support requests efficiently, providing excellent service in person or via phone while maintaining professionalism and patience.</li><li>Assist with office management duties including supply inventory, document preparation, and maintaining a clean, organized front desk environment.</li></ul>Qualifications<ul><li>Proven experience in office management or administrative roles with strong clerical skills; previous experience in municipal or government settings is a plus.</li><li>Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications, and data entry software like QuickBooks.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment; strong time management is essential.</li><li>Exceptional customer service skills with professional phone etiquette; bilingual abilities are highly desirable to serve diverse community needs.</li><li>Familiarity with multi-line phone systems and front desk operations; experience as a dental or medical receptionist or personal assistant is advantageous.</li><li>Strong proofreading skills to ensure accuracy in official documents and correspondence.</li><li>Ability to handle sensitive information discreetly while maintaining confidentiality at all times.</li><li>Previous office experience involving filing systems, calendar management, and general clerical duties is required; typing speed should meet standard efficiency benchmarks. Join us as a Deputy City Clerk and be part of a dedicated team committed to transparent governance and outstanding community service!</li></ul>Job Types: Full-time, Part-timePay: From $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Deputy City Clerk

City of San Mateo

JOB
 The DepartmentThe Office of the City Clerk is a service department within the municipal government upon which the five-member City Council, all City departments, and the general public relies on information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and the City Council and provides related municipal services such as serving as the Elections Official, providing key staff for Council meetings and recording all Council action, and serving as records manager for the protection and preservation of the public record.Look to some of the reasons why the City of San Mateo is a great place to work: https://www.youtube.com/watch?v=_GTIzeSpc_g The PositionThe Assistant to the City Clerk position serves as the welcoming and friendly face of government for both the City Council and the City Clerk’s office as this position is the first contact for the front counter and the primary receptionist. The position requires an ability to help demystify government services and processes, learn and maintain an understanding of all government services and procedures and help citizens get to the right service. The position’s administrative functions include responsibility for records management including filing and scanning; managing and ordering office supply inventory; writing correspondence, creating certificates of commendation and writing proclamations on behalf of the Mayor. This position also provides support for Public Records Act (PRA) request intake, coordination, and review to ensure timely and compliant responses. Excellent attention to detail, writing and proofreading skills are required and a positive upbeat attitude with the ability to be flexible, resilient, and creative when situations change is essential. The successful candidate will have a strong work ethic, a passion for making a difference and helping citizens, and a desire to grow in this field.Some of the duties may include, but are not limited to, the following: Provide information and answer inquiries from officials, the public, and City staff on laws, procedures, and policies, such as the City Municipal Code, the Brown Act, and the Public Records Act; organize and assist with the filing of Statements of Economic Interests and Campaign Statements for candidates, office holders and City employees; record and file deeds and other documents requiring recordation; maintain and monitor agreements and insurance certificates; perform special projects as needed.Support the intake, tracking, coordination, and review of Public Records Act (PRA) requests; work collaboratively with departments to identify, gather, review, and produce responsive records; assist in ensuring accurate, timely, and transparent responses in compliance with applicable laws and City policies.Act as receptionist and primary responsibility for staffing the front counter; answer the telephone and assist the public and internal customers by responding to requests for information; issue, receive, process various applications.Review and evaluate records, applications, and reports to ensure completeness and compliance with the California Public Records Act, the Brown Act, and applicable City policies and procedures. Attend meetings as required, may prepare meeting minutes, may assist in City Council agenda preparation and follow-up, as needed; manage Council reservations, correspondence and calendars.Assist with coordinating the bi-annual City-wide Records Clean-up Event; maintain comprehensive indexing and filing system of City Council actions, including resolutions, ordinances, deeds, contracts, and agreements; provide research to staff and the public on information needs, as needed.Ensure that meeting facilities are properly prepared.Maintain logs and manage Council and Clerk correspondence and responsiveness from other departments; receive, sort and distribute incoming and outgoing correspondence.Assist Deputy with the preparation and distribution of notices, action reports, letters, and other correspondence as required by action taken in the meetings.Order office supplies, manage supply inventory; submit expense claims, pay bills as needed.Perform general clerical work including filing, scheduling appointments, and processing personnel, payroll and purchasing information.The Assistant to the City Clerk receives general supervision from the Deputy City Clerk or a higher-level position and may exercise direct or functional and technical supervision over lower-level clerical positions, volunteers, and interns.For a complete list of duties, reference our job specifications at www.cityofsanmateo.org. Knowledge and AbilitiesSkills: Exemplify an enthusiastic, resourceful, and highly responsive customer service attitude with all who are contacted in the course of the workDemonstrate strong knowledge of Public Records Act (PRA) processes, including intake, tracking, coordination, detailed review, and lawful redaction of sensitive or exempt informationManage and prioritize multiple Public Records Act requests and administrative projects simultaneously while ensuring timely, accurate, and compliant completionExercise sound judgment when reviewing records for confidentiality, privilege, and statutory exemptions, ensuring transparency while protecting sensitive informationDesign and implement procedures and programsSolve problems, use sound judgment, and make decisions that are consistent with department philosophyWork independently with minimal directionCommunicate in a positive and clear manner, both written and verbalWork collaboratively with multiple departments to gather responsive records and ensure timely and transparent communicationApply strong attention to detail when reviewing, organizing, redacting, and producing documentsEffectively work with individuals at varying levels in the organization, as well as the public and members of the City CouncilRemain calm under the pressure of deadlinesWork with a sense of urgencyPromote continuous improvement of systems and processesProvide an accurate and detail oriented work product Abilities: Learn, interpret, and apply City and department rules, regulations, policies, practices, ordinances, resolutions and lawsLearn and operate specialized systems and software, such as document imaging, agenda management, automated 700 filing, public records request, and intranet and internet softwareUtilize electronic redaction tools accurately and efficiently to ensure compliance with legal requirementsUnderstand the organization and operation of City government and of outside agencies as necessary to assume assigned responsibilitiesIndependently prepare correspondence, memoranda, and responses related to Public Records Act request and other City Clerk functionsUnderstand and carry out oral and written directionsEstablish and maintain cooperative and professional working relationships at all levels of the organization and with the publicAttend evening meetings as required Minimum QualificationsAny combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be: Three years of increasingly responsible administrative support experience which included public contact and working with records management systems similar to the systems/programs of the City of San Mateo City Clerk DepartmentEquivalent to high school graduation supplemented by college level coursework in business administration, public administration, or other related specialized trainingAny recent training such as academic courses and certification programs, which are relevant to this job classificationMay be required to obtain and maintain certification as a Notary Public and possess an appropriate valid California Driver’s License Bonus Points (highly desirable)Certification as a Municipal Clerk (CMC) by the International Institute of Municipal Clerks or Certification through the American Records Management Association (ARMA) is highly desirable.Previous experience in a City Clerk's office or related experience is desirableExperience working with the public responding to and providing informationExperience working with a Records Management SystemNotary PublicTechnical proficiency to support specialized system and software administrationExperience facilitating public meetings, including managing technical equipment ADA Special Requirement: Essential duties require the following physical abilities and work environment: Ability to work in a standard office environment and assist with set-up of special events management by the Clerk’s office.ApplySubmit an online application, résumé, and supplemental questionnaire at www.calopps.org or to the Human Resources Department, City of San Mateo, 330 W. 20th Avenue, San Mateo, CA 94403, (650) 522-7260.Application DeadlineRecruitment will close by Monday, March 30, 2026 @ 5 p.m. OR upon receipt of the first 50 applications and supplemental questionnaires, whichever occurs first.Interview ProcessAll applications, résumés, and supplemental questionnaires received will be reviewed for minimum qualifications. Résumés do not take the place of a completed employment application. A fully completed application is required; a resume does not replace the information required on the employment application, including work history. Applications with "see resume" as a substitution for the work experience description, those with unclear past employment information, or those with insufficient information to evaluate possession of minimum qualifications will not be considered; missing information cannot be assumed. A limited number of the most highly qualified applicants will be invited to participate in the examination process, which may consist of an oral panel interview, written exercise, or in the form of a practical demonstration of skill and ability, or any combination of these; a Zoom oral board is tentatively scheduled for April 14, 2026.An eligible list will be established for those who pass the examination process. Current and future vacancies may be filled from this list. The list will remain in effect for at least six months with the possibility of an extension for an additional six months. Once placed on an eligible list, and at the time a vacancy occurs, eligible candidates may be contacted by the hiring department and scheduled for additional department interviews.Date Posted – March 2, 2026

Part-Time Assistant to the City Clerk

City of Grand Junction

<div>
 
 HIRING RANGE: $24.17 - $27.21 per hour
 
 
 
 
 
 New to the City of Grand Junction? Receive 40 Hours Paid Time Off with your first paycheck!
 
 
 
 
 
 About The Position
 
 
 
 The City of Grand Junction is searching for a Court Clerk to perform a variety of technical and administrative functions in support of municipal court services, parking ticket payments, ordinances, regulations, and records management. This position will provide assistance and customer service to the general public, as well as a variety of duties for defendants and court hearings. This position will also support and assist the Municipal Court Judge during court sessions and works closely with the City Attorney&rsquo;s office. The position reports to the Municipal Court Administrator.
 
 
 The ideal candidate will have good time management skills and experience working in a fast-paced environment. If you have exceptional communication skills, are attentive to detail, have strong multitasking skills, and prioritize exemplary customer service, we encourage you to apply today!
 
 
 
 About The City Of Grand Junction Municipal Court
 
 
 
 The City of Grand Junction is a court that handles traffic, misdemeanor, animal control, and juvenile cases. The Municipal Court Judge is appointed by the City Council. The Judge represents the judicial component of the court, the City Attorney is the prosecutorial component of the court, and the Administrator represents the business operation of the court.
 
 
 
 What You'll Do
 
 
 
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 Respond to customer inquiries about ordinances, regulations, policies, and procedures; research and direct to appropriate City departments.
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 Perform data entry of case and investigative information, including warrant entry, arrest, suspect, vehicle, location, property and evidence information and field interviews for in-house records management system, National Crime Information Center (NCIC)/Colorado Crime Information Center (CCIC).
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 Perform computer inquiry of NCIC/CCIC systems for wanted persons, warrant information, driver history and registration, attempt to locate, property, guns, vehicles and other information; perform computer inquiry of various database systems utilizing in-house software.
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 Provide customer service for municipal court and parking services, including ticket processing, payments, and coordinating court-related deadlines.
 
 
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 </ul>
 
 The selected candidate must comply with the City of Grand Junction&rsquo;s Payment Card Industry (PCI) standards for handling and securing payment card information.
 
 
 
 To view the full job description for Municipal Court Clerk, click
 
 here
 
 .
 
 
 
 What We're Looking For
 
 
 
 <ul>
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 Three (3) years of administrative support experience. Experience in court, judicial and/or law enforcement or related field is preferred.
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 High School Diploma or G.E.D.
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 Possession of, or ability to obtain, a valid Colorado driver's license.
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 Possession of, or ability to obtain clearance to access NCIC/CCIC data.
 
 
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 </ul>
 Other combinations of experience and education that meet the minimum requirements may be substituted.
 
 
 
 Notice to Applicants:
 
 
 
 In compliance with the Colorado Job Application Fairness Act, we kindly request that you
 
 do not include the dates of your education
 
 to include years of attendance or graduation on your application, resume or attachments.
</div>

Municipal Court Clerk

City of Baytown

JOB
 The Municipal Court is currently seeking a skilled and organized individual for the position of Court Clerk. The ideal candidate will have experience in clerical work, specifically in a court environment. They must possess excellent communication and customer service skills. The Court Clerk will be responsible for processing legal documents, scheduling court hearings, and maintaining accurate records. This position is responsible for performing general duties in the Municipal Court of law as assigned. Duties include, but are not limited to: providing daily customer service to the general public regarding citations, warrants, complaints, and other Municipal Court proceedings; properly receiving and recording all court fees/fines; maintaining court records, processing jail dockets and court-related documents, and assisting with court proceedings. This role requires advanced technical knowledge and a specialized knowledge of court operations, policies, and procedures. The candidate must be highly motivated and strive for success by demonstrating values of integrity, customer service, efficiency, and innovation.
 
EXAMPLE OF DUTIES
 Responsible for manual data entry of citations received and daily citation download from Brazos software including reviewing, scanning, and mailing notices to defendants. Provides excellent customer service to defendants by timely processing all payment and non-cash transactions within the required systems. Accounts for money collected on a daily basis and prepares daily deposits. Processes jail docket on a daily basis. Collects money from the jail and transfers bond money from the jail to cashier; processes bonds for Judge's signature to refund/forfeit bond money per court disposition. Handles payment review dockets by reviewing indigency cases filed within the court and processes all motions for Time Served request.Assists with court proceedings, including scheduling hearings and trials. Handles appeals for all criminal and civil cases; maintains accurate and up-to-date court records and recordings; prepares and distributes court calendar and dockets, summons, and subpoenas; and works closely with City Departments to follow up on court orders.Reviews all current, past-due, and deferred cases. Processes all court-related documents including warrants, capias warrants, show cause letters, deferments, community service, defensive driving, and family violence (including maintaining and updating CR-43’s, fingerprints, and DPS reporting).Answers phones and communicates with the public and other City departments. Efficiently manages paperless system while adapting to various technological platforms.Performs all other duties as assigned.
 
SUPPLEMENTAL INFORMATION
 Knowledge of court procedures;Knowledge of applicable laws, rules, regulations, policies, and procedures;Knowledge of legal procedures;Knowledge of modern office procedures;Knowledge of community resources;Knowledge of caseload management principles and practices;Knowledge of conflict mediation principles and practices;Skilled in providing customer service;Skilled in operating modern office equipment;Skilled in managing a caseload;Skilled in defining problems, collecting data, establishing facts, and drawing valid conclusions;Skilled in preparing clear and concise reports;Skilled in maintaining sensitive and confidential information;Skilled in typing, operating a computer and related software applications;Skilled in communicating effectively and professionally both verbally and via email with a variety of individuals Ability to work independently and as a team member, deal with conflict, and work effectively in a high-pressure environment with changing prioritiesHere at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve. Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.Overall Position Strength DemandsSedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Racine

Customer Service Specialist

Town of Monongah

Job Summary We are seeking a dedicated and organized Part-Time Town Clerk to join our team. The ideal candidate will play a vital role in ensuring the smooth operation of our office by performing various administrative tasks. This position requires strong customer service skills, attention to detail, and the ability to manage multiple responsibilities efficiently.Primary Duties<ul><li>Accounts Payable/Accounts Receivable</li><li>Municipal Clerk</li><li>Miscellaneous Town Duties, including, but not limited to Permits, Licenses, B&amp;O Tax, Grants, and Budgets</li><li>Assist in maintaining office supplies and inventory</li><li>Support administrative and Water Department staff with various tasks as needed</li><li>Ensure compliance with office policies and procedures</li></ul>Qualifications<ul><li>Proven experience in an administrative or clerical role is preferred</li><li>Strong customer service skills with the ability to communicate effectively with diverse individuals</li><li>Proficient in computer literacy, including Microsoft Office Suite and QuickBooks</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously</li><li>All applicants must be bondable and pass a Criminal Background Check</li><li>Drug testing is required</li></ul>We encourage candidates who meet these to apply for this exciting opportunity to contribute to our team as a Clerk.Job Type: Full-timePay: $13.00 - $14.00 per hourBenefits:<ul><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Schedule:<ul><li>8 hour shift</li></ul>Ability to Commute:<ul><li>Fairmont, WV 26554 (Required)</li></ul>Ability to Relocate:<ul><li>Fairmont, WV 26554: Relocate before starting work (Required)</li></ul>Work Location: In person

Part Time Town Clerk

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7820 city clerk jobs Near Me

Assistant City Clerk

Deputy City Clerk

Part-Time Assistant to the City Clerk

Municipal Court Clerk

Municipal Court Clerk

Customer Service Specialist

Part Time Town Clerk