city clerk

City of Mission Viejo

City Clerk

City of Evanston, IL

<div></div><div><ul><div><div>JobID: 1365</div></div> 
<div><div>
Position Type: 
 City Clerk`s Office/Deputy City Clerk 
</div><div>
Date Posted: 
 4/7/2026 
</div><div>
Location: 
 New Civic Center 
</div><div>
Date Available: 
 TBD 
</div><div>
Closing Date:
 
 Open Until Filled</div><div> 
Salary: $39.47 - $55.26/hour*</div><ul><li>starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint</li></ul><div> 
NATURE OF WORK</div><div>
Under direction of the city clerk, the deputy city clerk is responsible for supplying excellent customer service, vital records, documents, and information for residents, City staff, and the surrounding communities. This role will act as back up to the city clerk and may require filling in at city council or other meetings, as needed, during regular working hours with the possibility of some extended or after hours scheduling.</div><div>
The deputy city clerk is a limited-term position that will end in May 2029, with the possibility of renewal subject to the election of a new city clerk.</div><div></div><div> 
ESSENTIAL FUNCTIONS</div><ul><li>
Attends meetings and additional assignments in the absence of the City Clerk and assumes the responsibilities of the ciity clerk in his/her absence</li><li>
Assists in drafting and reviewing agenda items, memos, and supporting legislative documentation. -Supports interpretation and application of the Illinois Freedom of Information Act, including coordination with departments and Legal on complex or sensitive requests.</li><li>
Exercises independent judgment in applying policies, procedures, and regulations to resolve issues and support operational efficiency.</li><li>
Assists the city clerk with project management</li><li>
Updates the website and other systems as needed</li><li>
Assists with record management andInterdepartmental communications</li><li>
Coordinates Boards, Commissions, and Committees (BCC) member management assignments and compliance tasks</li><li>
Provides training and support to staff and for the Mayor's Youth Job Program</li><li>
Processes requests and takes payments</li><li>
Types and registers of birth and death certificates</li><li>
Fills out affidavits, notarizes, and certifies documents</li><li>
Sends required documentation to home birth parents</li><li>
Oversees and reviews the completeness and accuracy of cause of death and birth records, and confirms the necessary signatures.</li><li>
Corrects clinical, hospital, and simple errors on documents as necessary.</li><li>
Registers City of Evanston deaths; signs burial permits; make certified copies of death</li></ul><div>
certificates to be distributed</div><ul><li>
Assists the public with the acquisition of vital records in person, by phone, and online</li><li>
Provides technical assistance, support, and information regarding City programs to the</li></ul><div>
general public</div><ul><li>
Performs day-to-day administrative tasks such as maintaining files and processing paperwork</li><li>
Monitors the front desk for walk-in customers</li><li>
Processes and proofreads resolutions and ordinances through various steps</li><li>
Assists in processing Freedom of Information Act Requests</li><li>
Performs a clerical and admin tasks relating to elections</li><li>
Assists with the preparation of the proposed Clerk's Office budget</li><li>
Purchases supplies; keeps an up-to-date inventory</li><li>
Processes applications, registers, and provides handicap placards</li><li>
Opens/closes the office and reconciles the cash register</li><li>
Picks up, sorts, and distributes mail</li></ul><div></div><div> 
MINIMUM REQUIREMENTS OF WORK</div><ul><li>
Must possess a high school diploma or GED with 7 years of more progressively responsible administrative or clerical experience or must possess a bachelor's degree in Public Administration, Political Science Business Administration or similar area of study and 5 years or more of progressively responsible administrative or clerical experience.</li><li>
Prior experience in municipal or local government required.</li></ul><div></div><div> 
KNOWLEDGE, SKILLS, AND ABILITIES</div><ul><li>
High level grammar and proofreading skills needed with strong attention to detail.</li><li>
Proficiency in MS Office and Google Suite with strong computer skills.</li><li>
Exceptional customer service skill set, top level written/verbal comprehension and manager level communication abilities.</li><li>
Scheduling flexibility and willingness to rotate working hours on short notice.</li><li>
Ability to accurately collect, manage, organize, and analyze data in various databases.</li><li>
Ability to add, subtract, multiply, and divide all units of measure.</li><li>
Ability to interpret manuals, ordinances, policies, procedures, statutes, rules, regulations, maps, memos, letters, reports, and legal documents.</li><li>
Spanish language proficiency preferred.</li><li>
Must complete laserfiche certificate as a condition of continued employment.</li><li>
Must complete a Freedom of Information Act and Open Meetings Act Certification as a condition of continued employment.</li><li>
Must possess a Notary Certification or attain one as a condition of employment.</li></ul><div>
PHYSICAL REQUIREMENTS OF WORK:</div><div>
Primarily sedentary work occasionally exerts up to 10 pounds of force and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Will occasionally involve walking or standing.</div><div>
SUPERVISION:</div><div>
Under the direction of the city clerk, work is performed with minimal supervision. Must be self-motivated and capable of initiating and developing tasks on a regular basis. Performance is reviewed through observation, completion of projects, status reports, conferences, and meetings. Guidance is provided through the City Code, departmental policies, City operating practices, state laws, and other resources applicable to the specific projects assigned.</div><div></div><div> 
PUBLIC CONTACT:</div><div>
The candidate will be interacting on a regular basis with citizens coming to the clerk's office on a daily basis, placing requests, and seeking information. In addition, contact with the public during meetings, additional outreach, and other departmental assignments may occur.</div><div>
SELECTION METHOD</div><div>
Structured Oral Interview</div></div></ul></div>

Deputy City Clerk

Bashas' Supermarkets

<div>POSITION PURPOSE: We are looking for a fearless and accountable Clerk who is positive and passionate! Our Clerks will be responsible for executing a wide variety of tasks throughout the store, including checking and bagging groceries, and will provide a memorable experience for all our customers. A Clerk is a responsible team player and always ready to learn. A Clerk can work at a fast pace, has a keen eye for safety and will be able to help execute an assortment of duties throughout the store. 
Responsibilities: A Clerk is a responsible, friendly person who can safely work in a fast-paced environment and provide excellent customer service.
A Clerk&rsquo;s responsibilities include:
Operating a register and accurately handle customer cash, credit/debit payments, and change
Assisting all customers by providing information and resolving any complaints
Assisting with stocking shelves, facing, cleaning and dusting as needed
Maintaining Safety and Sanitation standards throughout the store
All other related duties as assigned
The Food Service Clerk responsibilities will primarily be in the Food Service department but may also work in other departments as needed. 
Qualifications:
Desired qualifications include:
Friendly and customer service oriented. Interest in food and cooking a plus.
Customer service, restaurant, barista, food service, grocery or similar experience desired
Self-motivated, with a high attention to detail, quality and presentation
Skills to communicate effectively with coworkers and customers
Ability to work independently, effectively manage time and multitask in a fast-paced environment
Ability to read, understand and follow through on verbal and written directions
Ability to reliably meet required work schedule and adhere to company attendance policy
Must be 18 years of age
Employees may occasionally experience the following physical demands for an extended period:
Standing, Sitting, Lifting + Stocking (Up to 50 lbs.), Pushing, Keyboarding, Telephone Use, Walking, Bending</div>

171 - Food City Produce Clerk - Campbell Ave & Irvington Rd

Town of Monongah

Job Summary We are seeking a dedicated and organized Part-Time Town Clerk to join our team. The ideal candidate will play a vital role in ensuring the smooth operation of our office by performing various administrative tasks. This position requires strong customer service skills, attention to detail, and the ability to manage multiple responsibilities efficiently.Primary Duties<ul><li>Accounts Payable/Accounts Receivable</li><li>Municipal Clerk</li><li>Miscellaneous Town Duties, including, but not limited to Permits, Licenses, B&amp;O Tax, Grants, and Budgets</li><li>Assist in maintaining office supplies and inventory</li><li>Support administrative and Water Department staff with various tasks as needed</li><li>Ensure compliance with office policies and procedures</li></ul>Qualifications<ul><li>Proven experience in an administrative or clerical role is preferred</li><li>Strong customer service skills with the ability to communicate effectively with diverse individuals</li><li>Proficient in computer literacy, including Microsoft Office Suite and QuickBooks</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously</li><li>All applicants must be bondable and pass a Criminal Background Check</li><li>Drug testing is required</li></ul>We encourage candidates who meet these to apply for this exciting opportunity to contribute to our team as a Clerk.Job Type: Full-timePay: $13.00 - $14.00 per hourBenefits:<ul><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Schedule:<ul><li>8 hour shift</li></ul>Ability to Commute:<ul><li>Fairmont, WV 26554 (Required)</li></ul>Ability to Relocate:<ul><li>Fairmont, WV 26554: Relocate before starting work (Required)</li></ul>Work Location: In person

Part Time Town Clerk

Thornapple Township

April 13, 2026THORNAPPLE TOWNSHIPCLERK'S DEPARTMENTJOB DESCRIPTION: DEPUTY CLERKOpen Position to be filled immediately.Under supervision of the Township Clerk, the individual in this position performs a wide array of administrative and clerical tasks relating to payroll, accounts payable, utility billing, human resources, elections, and overall department operations. This position provides support to the Township Clerk. The Deputy Clerk serves as a primary point of contact for the Township&rsquo;s Clerk's Office, attending to customer requests and information, and other functions as assigned. The Deputy Clerk must have the ability to assume the Township Clerk's duties in their absence.ESSENTIAL JOB RESPONSIBILITIES:An employee in this position may be called upon to do any or all of the following essential job responsibilities. These examples do not include all the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.1. Serves as primary point of contact for the Township Clerk's office, providing administrative support to the Township Clerk as assigned. Prepares correspondence, schedules and attends meetings, posts meetings, minutes and official notices, records minutes, maintains official files, and completes related tasks as assigned.2. Attends to the counter and phones in relation to the Clerk&rsquo;s Department, provides general information to citizens regarding Township Cemetery Operations, policies, and procedures. Prepares, records, and maintains cemetery records. Coordinates with cemetery sexton, funeral directors, and monument companies as needed; assists with locating graves and responds to cemetery inquiries.3. Serves as Township Clerk in that person's absences as assigned.4. Remains cross-trained to provide coverage and assistance for a full range of office operations including general clerical, secretarial, payroll processing, and utility billing.5. Assists Clerk with maintaining files and official records of the Township in accordance with established legal requirements and record retention policies; research information from records and otherwise assist in administrative duties, following approved record retention and disposal schedules and requirements.6. Process FOIA requests according to State and Federal Statutes, as well as the local FOIA policy, compiling public information as requested.7. Participates in all elections held in the Township in accordance with Federal, State, and local laws. Prepares legal notices, issues absentee ballots, maintains election equipment, maintains voter registration files, and coordinates the set up and tear down of voting equipment. Participates in the hiring, training, and supervision of election workers.8. Possess or be willing to obtain the following: Election Officials Accreditation. Be fully certified in the Qualified Voter File (QVF) Software and municipal clerk certification.9. Availability to work extended hours for evening meetings as well as during elections.10. Performs other related duties as assigned that may not be included within this job description.REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND MINIMUM QUALIFICATIONS:The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. A qualified individual with a disability must be able to perform the essential functions of the position with or without reasonable accommodation.<ul><li>High school diploma or equivalent is required.</li><li>Previous experience in administrative support, office management, election administration, and/or related field is preferred.</li><li>Strong knowledge of official township policies, and the laws and ordinances governing elections, record keeping, and access to public information.</li><li>Knowledge of general office operations and administrative and clerical procedures and practices.</li><li>Knowledge of township services, organizational structure, and general operations to effectively direct and assist the public.</li><li>Excellent customer service skills, including responding diplomatically and cheerfully to customer questions, comments, concerns, and complaints.</li><li>Skill in maintaining and updating records and documents, compiling and evaluating data and information, preparing clear and accurate reports</li><li>Proficiency in Microsoft Word and Microsoft Excel.</li><li>Understanding of the importance of timely and dependable attendance on an ongoing basis.</li></ul>PHYSICAL DEMANDS &amp; WORK ENVIRONMENT:Positions in this class typically require the ability to speak, hear, view and create documents. The employee is frequently required to sit, use hands to grasp, handle, feel, type and write; and reach with hands and arms. The employee is occasionally required to bend over, stand, walk, stoop, or kneel and make repetitive motions. The employee must occasionally lift, move, load/unload items of light weight. Sedentary desk work in front of a computer requires the ability to exert the necessary amount of force to lift, carry, push, pull or otherwise move objects, including the human body. The noise level in the work environment is usually quiet. During elections, the employee is required to work extended hours, travel between polling sites, set up and tear down election equipment, and must lift and move items of moderate to heavy weight of up to approximately 40 pounds. Duties are generally performed in a controlled climate office setting. Some travel may be required for training, meetings, and election purposes.Job Type: Part-timePay: $18.00 - $24.00 per hourBenefits:<ul><li>457(b)</li><li>Paid time off</li><li>Retirement plan</li></ul>Shift availability:<ul><li>Day Shift (Preferred)</li></ul>Ability to Commute:<ul><li>Middleville, MI 49333 (Required)</li></ul>Work Location: In person

Deputy Clerk

ARANSAS COUNTY

SUMMARY OF POSITIONPerform the primary work in managing court dockets with a focus in civil and mental health and acting as back up for all court services. Act as liaison between County Court at Law Judge and local attorneys and the public coordinating filings required, in person, digitally or through the e-file portal. Assist with Vital Statistics and Official Public Records; and assume other duties as assigned.ORGANIZATIONAL RELATIONSHIPS&middot; : County Clerk, in the absence of the County Clerk will report to Chief Deputy Clerk&middot; : This is not a supervisory position.&middot; : Has daily contact with County Court at Law Judge and Court Coordinator; attorneys; County District Attorney Office personnel; Sheriff&rsquo;s Office Civil Processing personnel; co-workers, other county offices; title companies; federal, state and local agencies; and the general publicESSENTIAL DUTIES:EXAMPLES OF WORK&middot; Act as the Clerk of the Court for non-jury hearings and jury hearings and through voir dire on jury trials (and/or as required) under the direction of the County Clerk, Chief Clerk of the Court and the County Court at Law Judge&middot; Prepare case file folders, index sheets and docket sheets both hardcopy and digitally&middot; Maintain dockets and keep CCAL Judge, County Clerk and Chief Court Clerk apprised of pending matters&middot; Issue needed and requested documents, such as certifications, warrants, citations, etc., resulting from Court Orders, record searches, and requests, assessing appropriate fees and distributing bill of costs&middot; File, input and scan into Odyssey all court documents&middot; Coordinate jury selection process and forward returned jury duty cards to Voter Registrar&middot; Set up Excel spreadsheet for juror contacts and process juror pay information for County Treasurer&middot; Maintain dispositions for reporting to Office of Court Administration and TxDPS (CJIS)&middot; Work closely with Collections Specialist on criminal fines and assessed courts costs&middot; Report Firearm information concerning criminal cases to the TxDPS/NICS Unit&middot; Assist the public with department information, researching records, and resolving relevant issues&middot; Review documents to check for recording eligibility prior to accepting&middot; Maintain current knowledge of required statutes and material and attend seminars to keep abreast of new laws and procedures&middot; Perform daily balancing and daily mail duties periodically; answer telephone&middot; Perform other related duties as assigned&middot; Hours are 8:00AM-5:00PM, lunch time will vary due to altering lunch times &mdash; although may be required to work additional from time to time on court days and receive comp-timeREQUIRED KNOWLEDGE, SKILLS, AND ABILITIESPreferred knowledge of:&middot; Microsoft Office (Word, Excel &amp; Power Point), Correct business English, spelling, punctuation, and basic math&middot; Basic legal terminology and procedures&middot; Current statutes, rules, and regulations relating to department responsibilities including, but not limited to, Texas Property Code, Texas Local Government Code, Texas Rules of Court, Texas Code of Criminal Procedure, and Texas Family Code and their applications to County Clerk work&middot; Computer proficiency in word processing, reports, data inquiry, and assist others in use of same&middot; Conversational Spanish is desirable but not requiredSkill/Ability to: &middot; Excellent customer service and support skills, with the ability to assess needs accurately and provide appropriate responses aligned with applicable department standards&middot; Ability to perform well with interruptions and, occasionally, in stressful situations&middot; Must exhibit a strong sense of duty to serve the community and promote the work of the County Clerk&rsquo;s office to the public&middot; Must possess excellent decision-making skills and demonstrate sound judgment&middot; Must possess strong oral and written communication skills&mdash;including impeccable proofreading skills and meticulous attention to detail&middot; Must have strong organizational, time management, and follow-up skills, plus the ability to maintain accurate records and files&middot; Must be a team player who takes direction well, and can self-monitor and prioritize an every changing work load&middot; Must be able to operate standard business machines, including computer, scanner, copier, telephone, fax machine, and calculator by touch&middot; Must be able to keyboard/type accurately at a speed of at least 30 words per minutes&middot; Must be able to move volumes weighing up to thirty (30) pounds&middot; Must be bondableACCEPTABLE EXPERIENCE AND TRAINING&middot; High school graduate, or its equivalent&middot; Possess three or more years of work experience which proves the required organizational and customer service skills, and abilitiesCERTIFICATES AND LICENSES REQUIRED&middot; Valid Texas Driver's License, good driving record, and reliable transportation or alternate reliable means of transportation&middot; Must submit to background check, pre-employment physical, and drug screening&middot; Must take Oath of Office and sign Confidentiality and Non-Disclosure Agreement&middot; Attend appropriate continuing education coursework that may require three to five days out of townJob Type: Full-timePay: $20.61 - $21.65 per hourBenefits:<ul><li>457(b)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Deputy County Clerk - Civil & Mental Health

ELMWOOD NURSING & REHABILITATION CENTER

Overview Join our dynamic healthcare team as a Ward Clerk, where you will be the vital link ensuring smooth daily operations within 77 beds Skilled Nursing Facility. Your energetic and organized approach will support clinical staff, manage patient records, and facilitate effective communication across departments. This role offers an exciting opportunity to contribute to patient care excellence while honing your skills in medical administrative support and health information management. If you thrive in fast-paced environments and are passionate about healthcare, this position is perfect for you!Duties<ul><li>Greet patients, visitors, and staff with professionalism and courteous phone etiquette at the front desk.</li><li>Manage patient check-in and check-out processes, including intake documentation review and appointment scheduling using EMR (Electronic Medical Record) systems like Epic, Meditech, or Athenahealth.</li><li>Maintain accurate and up-to-date medical records, ensuring compliance with HIPAA regulations and proper filing of medical records in EMR systems such as eClinicalWorks or Dentrix.</li><li>Verify insurance coverage, perform insurance verification, and assist with billing processes including medical collection procedures.</li><li>Coordinate communication between clinical teams by relaying messages, updating care plans, and managing multi-line phone systems efficiently.</li><li>Assist with medical coding tasks including ICD-10/ICD-9/ICD coding, CPT coding, and documentation review to support accurate billing and record keeping.</li><li>Support administrative tasks such as filing, data entry (including 10 key typing), appointment scheduling, and managing office supplies to ensure a well-organized clinic environment.</li><li>Coordinate central supply.</li></ul>Requirements<ul><li>Proven experience in medical office management or healthcare administrative support within a clinic or hospital setting.</li><li>Strong knowledge of EMR systems such as PCC</li><li>Familiarity with medical terminology, ICD coding (ICD-10/ICD-9), CPT coding, and insurance verification processes.</li><li>Excellent computer skills including proficiency in Microsoft Office applications and health information management software.</li><li>Exceptional patient service skills combined with professional phone etiquette and effective communication abilities.</li><li>Bilingual abilities are highly desirable to serve diverse patient populations effectively.</li><li>Prior experience working with dental terminology or dental clinic operations is a plus.</li><li>Ability to handle sensitive information confidentially in accordance with HIPAA standards.</li><li>Strong organizational skills with attention to detail for accurate documentation review and record keeping. Join us in making a difference by providing exceptional administrative support that enhances patient care experiences! This paid position offers the chance to grow your career in healthcare administration while working alongside dedicated professionals committed to excellence in patient service.</li></ul>Pay: From $28.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Ward Clerk

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