city secretary

City of Highland Village

JOB
 The City of Highland Village is seeking an Executive Administrative to join our team. Highland Village is a vibrant, family-oriented community in southern Denton County, dedicated to exceptional public service. In this role, you will provide high-level administrative support to the City Manager and City Secretary divisions, helping ensure efficient daily operations and responsive service to both internal staff and the public.As the Executive Administrative, you will handle a variety of sensitive and confidential administrative tasks, including coordinating communications, managing schedules, assisting with official documents, and supporting City Council. You will serve as a key point of contact for residents and visitors, answering inquiries, directing requests, and ensuring a welcoming and professional experience. This position requires strong organizational skills, sound judgment, and the ability to manage multiple priorities with minimal supervision.The ideal candidate is someone who is detail-oriented, adaptable, and experienced in executive-level administrative support. Strong communication, problem-solving, and time management skills are essential. If you are passionate about public service and thrive in a fast-paced, team-oriented environment, we encourage you to apply.Click here for full job description.
 
EXAMPLE OF DUTIES
 High school diploma or GED with additional coursework or training in advanced administrative supportMinimum four (4) years of progressively responsible administrative experience, including support to an executive-level administrator (or equivalent combination of education and experience)Proficient in personal computer use with advanced skills in Adobe Acrobat Pro and Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook)Strong keyboarding skills and ability to operate standard office equipment (copiers, fax machines, calculators)Excellent proofreading skills with attention to detailMust be able to serve as a Notary PublicExperience with GovQA, Laserfiche, DocuSign, and InCode preferredAbility to manage multiple tasks, prioritize effectively, and work independently with minimal supervisionStrong decision-making skills and ability to perform well under pressureMaintains a professional, friendly demeanor at all timesAvailability to work evenings for City Council meetings and occasional weekends as needed

Executive Assistant: City Manager/City Secretary

City of Amarillo

<div><h2 class="jobSectionHeader">Pay $21.71 - $26 per hour DOQ</h2>
This position provides a variety of highly responsible administrative support functions in the City Manager&rsquo;s Office to include providing complex clerical and administrative support, providing liaison service for various internal/external committees and groups; assisting to resolve citizen issues; creating periodic reports; tracking of City Manager Department tasks and assignments, coordinating of calendars, and providing other administrative support as requested by the City Manager, Deputy City Manager and Assistant City Managers.<h2 class="jobSectionHeader">
ESSENTIAL RESPONSIBILITIES
</h2><ul><li>Provides complex staff assistance and high-level administrative support to the City Manager&rsquo;s Office, including the City Manager, Deputy City Manager, Assistant City Managers, Chief Financial Officer, members of the Governing Body as assigned, and others as assigned, recognizing that some members of the City Manager&rsquo;s Office may have separate administrative support.</li><li>
Prepares the Weekly City Manager Report for distribution to the Governing Body and Department Heads and prepares other periodic and special reports, correspondence, letters, and forms for the City Manager&rsquo;s Office and Governing Body as needed.</li><li>
Assists the City Manager&rsquo;s Office and City departments in the resolution of complex citizen issues and concerns, including responding to inquiries, gathering information, and coordinating appropriate follow-up on behalf of City leadership and, when assigned, members of the Governing Body.</li><li>
Assists the City Manager&rsquo;s Office with tracking of assignments, tasks, high‑priority initiatives, projects, developments, legislative items, and deadlines as assigned, and provides regular status updates as requested.</li><li>
Assists with contract tracking and processing leading up to City Manager review and signature, ensuring required documentation is complete and routed appropriately.</li><li>
Coordinates and supports education, transition, and special programs such as New Employee Orientation, Amarillo 101, and other special events, meetings, and projects as assigned, including Governing Body participation and logistics when requested.</li><li>
Assists with scheduling of appointments and maintenance of calendars for members of the City Manager&rsquo;s Office and, as needed and when requested, for members of the Governing Body, including coordinating related meeting logistics and follow-up.</li><li>
Schedules and coordinates meetings, including arranging logistics and technology needs, preparing and distributing agendas and materials, taking meeting notes as assigned, and performing setup and cleanup, for the City Manager&rsquo;s Office and, when directed, for members of the Governing Body.</li><li>
Assists the City Secretary with coordinating City Council meetings and provides related administrative support to the City Manager&rsquo;s Office and Governing Body as needed.</li><li>
Assists with coordinating travel arrangements and itineraries for members of the City Manager&rsquo;s Office and, when assigned, for members of the Governing Body, including registration, lodging, and reimbursement documentation. Answers phone calls, assists citizens and stakeholders with general questions, and relays messages and information to members of the executive offices, department directors, and, when appropriate, members of the Governing Body in a timely and professional manner.</li><li>
Gathers background information and context to help prepare members of the City Manager&rsquo;s Office and, when assigned, members of the Governing Body for speaking engagements, meetings, public appearances, and other city interactions.</li><li>
Conducts research and analysis on issues, programs, and initiatives as assigned by the City Manager&rsquo;s Office, and summarizes findings in clear, concise formats for use by City leadership and the Governing Body.</li><li>
Assists with tracking legislative developments and related information when assigned by the City Manager&rsquo;s Office, based on issues identified by City leadership.</li><li>
Facilitates communication and information exchange with outside entities, including other local governments, state agencies, community organizations, and private sector partners, as assigned by the City Manager&rsquo;s Office.</li><li>
Supports members of the Governing Body, as assigned by the City Manager&rsquo;s Office, by assisting with constituent inquiries, meeting preparation, and follow-up coordination with City departments, ensuring clear documentation and timely resolution.</li><li>
Performs other job-related duties as assigned.</li></ul><h2 class="jobSectionHeader">
MINIMUM REQUIREMENTS
</h2>Requires an Associates Degree; Bachelors preferred; or its equivalent and a minimum of three years of related administrative experience. Must have good typing skills, 30 wpm is preferred. A Notary Public required or ability to obtain within 90 days of date of hire. Valid Texas Driver&rsquo;s License required. The City may consider an combination of education and experience in determining a candidates minimum qualifications.
<h2 class="jobSectionHeader">KNOWLEDGE, SKILLS, AND ABILITIES</h2><ul><li>
Requires good multi-tasking skills.</li><li>
Ability to communicate effectively with the public and handle confidential matters.</li><li>
Skill in oral and written communication.</li><li>
Ability to use a computer for data entry, word processing and accounting purposes.</li><li>
Ability to operate standard office equipment including multi-line telephone, copier, fax, scanner, digital filing system, and manual files.</li><li>
Ability to establish and maintain an effective rapport with all levels of city management, vendors, contractors, promoters, media, community business organizations and the general public.</li><li>
Ability to exercise rational judgement when decision making and troubleshooting challenges.</li><li>
Ability to learn and utilize digital platforms such as Microsoft Teams, Monday.com, Microsoft Office, Workday, and Perplexity.</li></ul><h2 class="jobSectionHeader">
ADA PROFILE</h2>
Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is regularly required to exert up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. This employee is also required to finger, walk, stand, reach, hear, lift, speak, see, and talk. Also requires the ability to make rational decisions and perform repetitive motions.<h2 class="jobSectionHeader">
WORK ENVIRONMENT</h2>
Primary work schedule is Monday-Friday, 8 am &ndash; 5 pm. Must be available to work overtime and weekends as necessary. Primarily works in a dynamic office setting. Required to be sensitive to change and responsive to changing goals, priorities, and needs.
The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law. 
 
The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.</div>
 <div><h3 class="jobSectionHeader">About Us</h3><div></div><div><div><div><div>
Start your career with the City of Amarillo today! We are committed to providing the highest quality services to our community, and we believe that starts with our team. As a city, we are dedicated to supporting our employees and providing opportunities for growth and development. Our mission is to create a safe, prosperous, and thriving community, and we know that starts with attracting and retaining the best talent. We are proud of our city and the work we do, and we are excited to welcome you to explore career opportunities with us.</div></div></div></div></div>

EXECUTIVE ASSISTANT TO THE CITY MANAGER

City of Mission Viejo

City Clerk

San Francisco Examiner

Job Overview The San Francisco Examiner, the city's oldest locally owned newspaper, is seeking an ambitious, curious, driven, and well-sourced City Reporter to cover San Francisco &mdash; one of the most dynamic and complex urban environments in the country. You will be responsible for delivering sharp, insightful and impactful journalism that brings the city to life for our readers, whether that&rsquo;s through breaking news, policy analysis, enterprise features or neighborhood profiles.This is a beat that spans City Hall and small businesses, housing and homelessness, transit, culture, and the shifting tech-economy landscape &mdash; and we&rsquo;re looking for someone who can connect the dots with clarity and empathy.Duties<ul><li>Report and write daily news stories, features and enterprise pieces with accuracy, fairness, and depth.</li><li>Build and maintain relationships with city officials, community leaders, local organizations and residents across San Francisco&rsquo;s diverse neighborhoods.</li><li>Pitch compelling, original story ideas that reflect the city&rsquo;s complexity and the voices often underrepresented in mainstream media.</li><li>Collaborate with editors, photojournalists, designers and data teams to enhance storytelling across platforms.</li><li>Monitor and engage with public records, city council meetings, press conferences and emerging stories.</li><li>Contribute to live coverage and breaking news events, including elections or public emergencies.</li></ul>Requirements<ul><li>5+ years of experience in a reporting role, preferably with an urban or local-news focus.</li><li>Deep understanding of San Francisco&rsquo;s political, social and cultural landscape &mdash; or a strong willingness to learn quickly.</li><li>Strong writing, interviewing and research skills; ability to file clean copy on deadline.</li><li>Comfort with public records requests, data journalism and accountability reporting.</li><li>Willingness to work flexible hours, including evenings or weekends when news breaks.</li><li>Spanish, Cantonese or other language skills a plus.</li></ul>Pay: $80,000.00 - $100,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Commuter assistance</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in San Francisco, CA 94104

City Reporter

The Hive

The City Community Manager is the city-level owner for performance, experience and growth execution across all co-working spaces in the city e.g. Karachi. In addition to driving occupancy, retention and service excellence, the role actively supports city-level business development initiatives aligned with the company&rsquo;s short- and long-term expansion goals. This position plays a critical role in identifying growth opportunities, strengthening market presence and enabling sustainable city-wise expansion while maintaining operational and community excellence.Key Responsibilities:<ul><li>Own occupancy, retention, renewals, NPS (Net Promoter Score) and tour conversion performance across all Karachi locations.</li><li>Act as the single point of accountability for city-level community and front desk KPIs.</li><li>Ensure consistent execution of SOPs, service standards and brand experience across sites.</li><li>Directly manage, coach and mentor all Community Associates and Community Officers in Karachi.</li><li>Conduct regular site visits to assess performance, service quality and operational discipline.</li><li>Drive accountability through regular reviews, KPI tracking and corrective action plans.</li><li>Build a high-performance culture focused on ownership, service excellence and upselling.</li><li>Design and execute city-level community engagement strategies, events and initiatives.</li><li>Ensure events and activations support retention, renewals and lead generation, not just engagement.</li><li>Foster a vibrant, inclusive and professional community culture aligned with brand values.</li><li>Provide city-level operational oversight across all Karachi locations, ensuring that day-today operations delivered by the Operations team are aligned with community standards and member experience expectations.</li><li>Act as the primary coordination and escalation point between Community teams and Operations for all site-level operational matters including facilities readiness, housekeeping standards, utilities and service vendors.</li><li>Review and monitor operational performance reports, incident logs and service tickets to ensure timely resolution and adherence to defined SLAs.</li><li>Ensure that operational issues impacting member experience are proactively identified, escalated, tracked and closed in collaboration with the Operations team.</li><li>Validate operational readiness of sites for tours, move-ins, events and renewals, ensuring no experience gaps at the front desk or community level.</li><li>Work with Operations to support capacity expansions, space reconfigurations and site upgrades, ensuring minimal disruption to members.</li><li>Maintain oversight of health, safety and compliance standards at all locations, escalating risks and ensuring corrective actions are implemented.</li><li>Provide structured feedback to the Operations team and leadership on recurring issues, efficiency gaps, and improvement opportunities from a city perspective. 5. Sales Support &amp; Revenue Enablement</li><li>Support the Sales &amp; Solutions team by improving tour quality, follow-ups, and conversion discipline.</li><li>Track vacant offices, movement-in timelines and renewal risks at city level.</li><li>Identify upselling and cross-selling opportunities and ensure teams are trained to execute them.</li><li>Design and deliver ongoing training for Community Associates and Officers on: Member experience &amp; NPS , Tours &amp; conversion, Renewals &amp; retention conversations, Upselling and cross-selling</li><li>Ensure 100% compliance with SOP and service training.</li><li>Prepare and submit regular city performance reports covering occupancy, NPS, retention, conversions and team KPIs.</li><li>Collaborate closely with Sales, Marketing, Finance and Operations to align city execution with business goals.</li><li>Provide on-ground insights and recommendations to the Country Sales &amp; Solutions Lead 8. Business Development &amp; City Growth Enablement.</li><li>Support city-level growth objectives by identifying and developing relationships that enable new locations, capacity expansion and strategic partnerships.</li><li>Represent the company at relevant industry events, property forums and business networks to strengthen brand presence and uncover growth opportunities.</li><li>Actively gather market intelligence on demand trends, emerging commercial zones and competitive activity within the city, including the competitive analysis.</li><li>Collaborate with the Country Sales &amp; Solutions Lead and leadership team by contributing qualified city-level growth opportunities into the broader expansion pipeline.</li><li>Support feasibility discussions by providing on-ground insights related to location potential, demand indicators and community dynamics.</li><li>Ensure that any growth initiative aligns with brand standards, operational feasibility and long-term sustainability</li></ul>Job Type: Full-timeWork Location: In person

City Manager

Missouri Attorney General

<div>Executive Secretary
The Office of the Missouri Attorney General has an opening for an Executive Secretary in its Jefferson City office. The qualified applicant must have experience working with executive level management and have excellent people and organizational skills. Candidates should have excellent writing, typing, telephone skills, and be proficient in Microsoft Word and Excel. Legal secretarial experience preferred. Salary range is $50,000 to $68,000. Apply online or send resume to: Personnel, Missouri Attorney General's Office, P.O. Box 899, Jefferson City, MO 65102. This position is open until filled. www.ago.mo.gov. EOE.</div>

Executive Secretary

Bald Eagle Barns

Job Summary At Bald Eagle Barns, we are seeking a highly organized and professional Receptionist/Secretary to join our team. The ideal candidate will be the first point of contact for our customers, providing exceptional customer support while managing the front desk operations. This role requires strong communication skills, attention to detail, and the ability to multitask effectively. As a Christian organization; honesty, integrity, humility, dependability, and a team spirit, are important character traits.Responsibilities<ul><li>Greet and assist customers and visitors in a friendly and professional manner.</li><li>Manage incoming calls, and correspondence, ensuring timely responses.</li><li>Maintain an organized front desk area and manage office supplies inventory.</li><li>Perform general office tasks including filing, data entry, and document preparation.</li><li>Provide administrative support to team members as a personal assistant when required.</li><li>Must have a working understanding of QuickBooks for accounting tasks and financial record keeping.</li><li>Utilize Microsoft Word and Excel programs in company record keeping.</li><li>Uphold phone etiquette standards while handling calls to maintain a positive company image.</li><li>Maintain confidentiality with company information.</li><li>Keep the office clean and presentable.</li></ul>Skills<ul><li>Proven experience in front desk operations.</li><li>Bookkeeping skills with a keen eye for detail.</li><li>Proficient in typing and basic computer skills.</li><li>Excellent customer service abilities with a focus on client satisfaction.</li><li>Proficient in using office software including QuickBooks; familiarity with other accounting software is a plus.</li><li>A working knowledge of Microsoft Office programs.</li><li>Exceptional phone etiquette with strong verbal communication skills.</li><li>Ability to work independently as well as part of a team in a dynamic environment.</li></ul>If you are an enthusiastic individual who thrives in a supportive role and possesses the necessary skills, we encourage you to apply for this exciting opportunity as a Receptionist/Secretary at Bald Eagle Barns!Job Type: Full-timePay: From $22.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Experience:<ul><li>Secretary: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Cave City, AR 72521 (Required)</li></ul>Ability to Relocate:<ul><li>Cave City, AR 72521: Relocate before starting work (Required)</li></ul>Work Location: In person

Secretary/Receptionist

Search 5957+ City secretary jobs near you this April. New roles added regularly across leading industries. Apply today.