clerical administrative assistant

State of North Carolina

<div>Agency
Adult Correction
Division
Operations
Job Classification Title
Administrative Associate II (S)
Position Number
60068664
Grade
NC02
About Us
The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation &amp; Reentry, Special Operations and the Post-Release Supervision &amp; Parole Commission. We have a mission that matters!
Description of Work
Salary Range:
 
$31,200 - $49,340
 
 
Reporting directly to the Administrative Officer III, this position will provide clerical/secretarial support to the Personnel department. Job responsibilities include, but are not limited to, the following:
 
 
<ul><li>Maintaining records using a computer, systematic filing system, and operating standard office equipment.
</li><li>Planning work schedule, understanding, and carrying out both oral and written instructions, reviewing completed tasks to ensure accuracy, and ensuring that daily and monthly deadlines are met.
</li><li>Providing clerical support, within a department of the facility, such as assisting the Personnel Department with answering high volume phone calls concerning Personnel issues, scheduling appointments, tracking employee citations, retrieving and reviewing time sheets for accuracy, entering time into the Integrated HR/Payroll system, processing employee personal contact information, creating and/or maintaining Organizational Charts, functioning as a Health Benefits Representative, and creating forms, logs, and booklets, as needed.
</li><li>Maintaining file systems, processing employee leave requests, updating policy and procedure manuals as needed. Assisting with scheduling interviews, and compiling interview paperwork.
</li></ul>Knowledge Skills and Abilities/Management Preferences
<ul><li>Experience using clerical and/or secretarial skills
</li><li>Experience using various types of office machines
</li><li>Experience using Microsoft Word
</li></ul>This is a full-time position (40 hours per week) with State Benefits . 
 
Note to Current State Employees :
 
The salary grade for this position is NC02 . State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
About Southern Correctional Institution:
Southern Correctional Institution is located in Troy, North Carolina and houses up to 700 male offenders in a close, medium, and minimum custody facility.
Minimum Education and Experience
Some state job postings say you can qualify by an &ldquo;equivalent combination of education and experience.&rdquo; If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
High school or General Educational Development (GED) diploma and one year of administrative experience
Or
An equivalent combination of education and experience.
EEO Statement
T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
Recruiter:
Lyndsey Schrier
Email:
recruiters@dac.nc.gov</div>

Administrative Associate II - (Personnel / Southern CI)

Compliance Mentorz Inc

Job Overview We are seeking a detail-oriented and proactive Legal Assistant to join our dynamic team. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.Duties<ul><li>Liaise with clients, court personnel, and external legal professionals.</li><li>Conduct document review and ensure accuracy in legal filings.</li><li>Manage case files and maintain organized records.</li><li>Perform data entry tasks related to case management and client information.</li><li>Draft legal documents and correspondence.</li><li>Communicate effectively with clients, attorneys, and court personnel via phone and email while maintaining professional phone etiquette.</li><li>Support the team with administrative tasks as needed to ensure smooth operations.</li></ul>Qualifications .<ul><li>LL.B is a must</li><li>Excellent attention to detail and organizational skills.</li><li>Ability to handle confidential information with discretion.</li><li>Strong written and verbal communication skills.</li><li>Previous experience as a legal assistant or in a related administrative role is a plus.</li></ul>If you are passionate about the legal field and possess the necessary skills to thrive in this role, we encourage you to apply.Job Type: Full-timePay: &#8377;20,000.00 - &#8377;40,000.00 per monthExperience:<ul><li>total work: 2 years (Preferred)</li></ul>Work Location: Remote

Legal Administrative Assistant (Night Shift)

Cook County State's Attorney's Office

<div>Job Title: Administrative Assistant II (423)
Reports to: Office Manager/Administrative Supervisor
Level: Entry (This will vary for current staff)
Salary: $50,275
Grade/Step: 12 E
Location: 1100 S. Hamilton
Bureau: Administrative Services
Division/Unit: Juvenile Justice
Application deadline: December 1, 2025
Primary Function: Provide administrative support for Assistant State&rsquo;s Attorneys assigned to the Juvenile Justice Bureau.
Working Environment: Hours: Monday &ndash; Friday 8:30 a.m. to 4:30 p.m.
Physical Requirements:
Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.
Duties and Responsibilities:
<ul><li>Pick-up police reports from probation screening and police room</li>
<li>Enter new cases into the case management system (Juvenile Crimes)</li>
<li>Prepare Court file folders</li>
<li>Enter dispositions into case management system (Juvenile Crimes)</li>
<li>Complete background on all non-secure cases</li>
<li>Draft and proofread subpoenas, motions, pen letters, disposition letters, answers, summons, publications and other legal correspondence</li>
<li>File necessary legal documentation with the Clerk&rsquo;s office</li>
<li>Answer phones, file, copy and fax documents</li>
<li>Enter updated information into the case management system (Juvenile Crimes)</li>
<li>File and box closed files</li>
<li>Interact regularly with State&rsquo;s Attorney&rsquo;s Office employees and personnel of outside agencies</li>
<li>Maintain confidentiality of information and systems</li>
<li>Perform other duties and responsibilities as assigned</li>
</ul>
Qualifications:
Required:
<ul><li>The candidate must have excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
</li><li>The candidate must be able to manage a high-volume caseload daily.
</li><li>The candidate must be able to work in a fast-paced environment.
</li><li>Knowledge of Microsoft Word applications.</li>
</ul>
Preferred:
<ul><li>Clerks, SharePoint, and Juvenile CRIMES computer experience.
</li><li>Typing speed of 50+wpm.</li>
</ul>
Equal Employment Opportunity
EEO Message: The Cook County State&rsquo;s Attorney&rsquo;s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.</div>

Administrative Assistant II - Juvenile Justice

Fresenius Medical Care

<div><div>Listed as Newsweeks &quot;Most loved Workplaces&quot;.
Come join our team at our Clinic and help make a difference in our patients lives. This is an onsite, full-time position with full benefits, tuition reimbursement, internal growth, PTO, matching 401k, employee discounts with full training provided.</div><div><div><div>
Job Description</div></div><div><div><div><div><div><div><div><div><div><h1 class="jobSectionHeader">
PURPOSE AND SCOPE:</h1>
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
Be the &quot;face&quot; of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.<h1 class="jobSectionHeader">
PRINCIPAL DUTIES AND RESPONSIBILITIES:</h1>
Under general supervision, follows established company policies and procedures and applies acquired job skills to:
 Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:<ul><li>
Answering telephone &amp; routing calls to the appropriate person</li><li>
Professionally greet all patients and guests.</li><li>
Maintain a professional environment at all times. Monitors the reception and waiting areas.</li><li>
Distributing incoming mail.</li><li>
Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FME policies and procedures.</li><li>
Ensure all aspects of patient confidentiality are maintained at all times</li></ul>
 Scheduling and Registration - Responsibilities may include the following based on location and business need:<ul><li>
Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.<ul><li>
Prepares medical records for facsimile or mail related to travel, transplant, disability and others.</li><li>
Organizes travel for patients by contacting and providing requested medical records.</li><li>
Coordinates with transient patient paperwork.</li><li>
Coordinates transfer placements and confirmations along with Clinical Manager.</li><li>
Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.</li><li>
Assist with medical appointment referrals and scheduling.</li><li>
Assist with transportation coordination and referrals.</li></ul></li></ul><ul><li>
Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.</li><li>
Monthly insurance card scanning</li></ul>
Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:<ul><li>
Setting up and maintaining filing systems and basic databases as applicable.</li><li>
Completing forms and reports as required by the various company offices and outside vendors and agencies.</li><li>
Preparing purchase orders using the appropriate software application.</li><li>
Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.</li><li>
Maintaining inventory of the necessary office supplies</li><li>
Assists in auditing records for ongoing compliance with medical records standards (H&amp;Ps, monthly physician progress notes, care plans, etc).</li><li>
Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.</li><li>
Assemble, file and maintain patient medical records</li><li>
Print patient schedule and pull patient charts daily.</li><li>
Arrange for package pickup and delivery.</li><li>
Assists with month-end reporting requirements.</li><li>
Participate in collaboration sessions such as center/team huddles and staff meetings.</li><li>
Attend education and training sessions as appropriate and apply key learnings.</li></ul>
SKILLS:<ul><li>
Knowledge of office procedures required.</li><li>
Proficient in Microsoft office applications</li><li>
Ability to adapt to supporting software applications.</li><li>
Professional attitude and appearance</li><li>
Solid written and verbal communication skills</li><li>
Ability to be resourceful and proactive when issues arise</li><li>
Strong organizational skills</li><li>
Multitasking and time-management skills, with the ability to prioritize tasks</li><li>
Customer service attitude</li></ul><h1 class="jobSectionHeader">
PHYSICAL DEMANDS AND WORKING CONDITIONS:</h1><ul><li>
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li><li>
Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials</li></ul><h1 class="jobSectionHeader">
SUPERVISION:</h1><ul><li>
None</li></ul>
 EDUCATION:<ul><li>
High School Diploma or GED required</li></ul><h1 class="jobSectionHeader">
EXPERIENCE AND REQUIRED SKILLS:</h1><ul><li>
Minimum 6 months relevant experience without a degree.</li><li>
1-2 years related experience preferred.</li><li>
Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.</li><li>
Pleasant telephone manner.</li></ul>
Fresenius Medical Care maintains a drug-free workplace in accordance with
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity
 If your location allows for pay/benefit transparency, please click the link below to request further information on this position. Pay Transparency Request Form</div></div></div></div></div></div></div></div></div></div>
EOE, disability/veterans</div>

Clinic Administrative Assistant

Khiara Store

<ul><li>Performs clerical duties to help an office run smoothly and efficiently.</li><li>Manage data in spreadsheets and reports.</li><li>Keep records and reports up to date.</li><li>Handle technical issues in their area of expertise.</li><li>Carry out clerical duties, including answering phones and preparing documents.</li></ul><ul><li>Data entry &amp; Document controller, Data Entry Clerk is responsible for transferring data from paper formats into computer files or database systems. Their transfer of data happens manually or using scanners. They type in customers' information and create spreadsheets, verifying them against source documents at different stages during the process.</li><li>Important data entry skills required</li><li>Proficient In Typing.</li><li>Knowledge Of Basic Software. Especially skillful in MS Excel</li><li>Communication Skills- Verbal And Written.</li><li>Accuracy And Attention To Detail.</li><li>Operating Knowledge Of Standard Office Equipment.</li><li>Organisational and Time Management Skills.</li><li>Basic Research and Collection Of Data Skills.</li></ul><ul><li>Basic Human Resource Management knowledge for HR data entry.</li></ul>Job Type: Full-timePay: AED2,300.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Extremely Skillful in using MS Excel: 1 year (Required)</li><li>Admin &amp; Data Entry. Basic Human Resource Knowledge: 1 year (Required)</li></ul>Application Deadline: 15/01/2023 Expected Start Date: 20/01/2023

Administrative Assistant/Document Controller

The L.E. Myers Co

<div>About the Role:
<div>
The Administrative Assistant works in a busy office environment and must efficiently multitask between various assignments. This position plays a key role in the coordination and distribution of work. Project managers, office managers, and field staff are the primary internal customers the Administrative Assistant supports.</div><div></div><div> 
Company Overview</div><div></div><div> 
Established in 1891, The L.E. Myers Co., the oldest MYR Group subsidiary, is recognized as a premier electrical contractor of large utility construction projects across the nation. We are proud to offer our employees the opportunity to complete training, projects, &amp; collaborative learning alongside our family of subsidiaries. We offer stability, with long-term clients and continuous expansion, which allows our tenured employees and new team members space to grow.</div><div></div><div> 
Here at The L.E. Myers Co., we provide structured and strategic occupational growth opportunities for our valued staff. Comprised of long and short-tenured employees, we are interactive amongst our growing family of subsidiaries which allows employees to participate in renewable energy projects as well as complete our long-time transmission and distribution projects.</div><div></div><div> 
Our company&rsquo;s Transmission and Distribution (T&amp;D) division offers a comprehensive range of electrical services, including transmission, distribution, substation and clean energy construction. We are experienced in delivering reliable, high-quality infrastructure solutions to meet the growing demands of the power and utility industry.</div><div></div><div> 
Essential Functions</div><ul><li>
Ensure all assigned tasks are completed accurately and delivered with high quality in a timely manner</li><li>
Data entry</li><li>
Handle various accounting tasks, such as processing weekly payroll</li><li>
Utilize Microsoft Excel for data management and retention</li><li>
Submit and file invoices</li><li>
Serve clients, vendors, and other walk-in customers by welcoming and directing them appropriately</li><li>
Administrative support for field and office personnel</li><li>
Receive, sort, and disperse mail</li><li>
Operate office equipment such as fax machines, copiers, scanners, phone systems, and computers</li><li>
Answer phones, provide basic information and transfer callers as appropriate</li><li>
Efficiently and professionally manage the flow of people and information through the business</li><li>
Regular and predictable attendance</li><li>
Other duties as assigned</li><li>
Essential functions of this position are to be performed in a Company-designated office or field location 
Understand and comply with the Company&rsquo;s Code of Business Conduct and Ethics Policy and other industry-specific professional and ethical standards, if applicable</li></ul>
About You:
<div>
Qualifications</div><ul><li>
Minimum 1 year of billing and general administrative experience required</li><li>
High school diploma or GED is required</li></ul><div>
Knowledge/Skills/Abilities</div><ul><li>
Ability to maintain a high level of confidentiality</li><li>
Working knowledge of JD Edwards/payroll system module or equivalent to</li><li>
Strong working knowledge of Microsoft Word and Excel</li><li>
Superior organizational skills and the ability to prioritize multiple responsibilities while supporting management</li><li>
Excellent attention to detail</li></ul>
What We Offer:
<div>
Compensation &amp; Benefits</div><ul><li>
Salary $37,400-$47,000 / year<ul><li>
Commensurate with experience, paid weekly. Posted salary ranges are made in good faith. MYR Group reserves the right to adjust ranges depending on the qualifications of the selected candidate.
</li></ul></li><li>Comprehensive benefits package - Medical, Dental, Vision, Teledoc, Hearing, Prescriptions, Mental Health, Employee Assistance Plan (EAP), Short Term Disability, Retiree Coverage, and Life Insurance under LINECo &ndash; (Low deductibles and out-of-pocket maximums) - Fifteen Dollar weekly premium for employee or employee plus family coverage.</li><li>
ThrivePass Health &amp; Wellness Reimbursement Program - Twelve hundred dollars annually for health and wellbeing-related purchases.</li><li>
Annual Paid Time Off starting at 15 days plus 10 paid Holidays (our Cultural Celebration Day is a floating holiday).</li><li>
Generous 401(k) Plan with 100% match up to 6%; immediate vesting, and Annual profit-sharing potential.</li><li>
Superior educational assistance program (support for educational costs, internal training, and more!).
</li><li>Company-paid short and long-term disability, life, and accidental death &amp; dismemberment.</li><li>
Company-paid business travel accident insurance.</li><li>
Various voluntary plans available including supplemental vision, accident and critical illness, ID theft, group legal, group auto &amp; home, and additional voluntary life insurance plans for employee and dependents.</li></ul><div>
Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need an accommodation as part of the employment process, contact our Employment Hotline at 1-855-635-1321.</div><div></div><div> 
MYR Group, Inc. and our subsidiaries are proud to be Equal Opportunity Employers. We promote diversity of thought, culture, and background, which connects our family of brands. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees.</div><div></div><div> 
MYR Group does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States for any employer.</div><div></div><div> 
MYR Group, Inc. and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.</div>
LinkedIn Recruiter Assignment (your initials): #LI-JS1 LinkedIn Workplace: #LI-Onsite</div>

Administrative Assistant I

Essel Foundries P Ltd

Office Assistant &ndash; Job DescriptionPosition: Office Assistant Department: Administration Location: [Sahibabad Site-4] Reports To: Office Manager / Administrative HeadJob Summary: The Office Assistant is responsible for providing administrative and clerical support to ensure the smooth and efficient operation of the office. This role involves handling routine office tasks, assisting with documentation, managing correspondence, and maintaining office supplies and records.Key Responsibilities:<ul><li>Perform general clerical duties, including photocopying, scanning, filing, and data entry.</li><li>Handle incoming and outgoing phone calls, emails, and correspondence professionally.</li><li>Maintain and organize office files, documents, and records.</li><li>Assist in scheduling meetings, appointments, and managing calendars.</li><li>Manage office supplies inventory and place orders when necessary.</li><li>Support the HR and accounts departments with administrative tasks as needed.</li><li>Greet and assist visitors and clients courteously.</li><li>Ensure cleanliness and organization of the office area.</li><li>Prepare basic reports, letters, and presentations as directed.</li><li>Coordinate with other departments to ensure smooth daily operations.</li></ul>Qualifications and Skills:<ul><li>High school diploma or equivalent; bachelor&rsquo;s degree preferred.</li><li>Proven experience as an Office Assistant, Administrative Assistant, or similar role.</li><li>Good knowledge of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication and organizational skills.</li><li>Ability to multitask and prioritize work effectively.</li><li>Attention to detail and problem-solving skills.</li><li>Professional and polite demeanor.</li></ul>Job Type: Full-timePay: &#8377;15,000.00 - &#8377;20,000.00 per monthWork Location: In person

Office Assistant

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