clerical administrative assistant

WHI Home Inspection Services

<p><b>Job Overview</b><br/>We are seeking a dynamic and detail-oriented Scheduling Clerk/Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth scheduling, efficient administrative support, and exceptional customer service. Your energetic approach and organizational prowess will help keep our daily activities running seamlessly. This position offers an exciting opportunity to develop your office management skills while supporting a collaborative and fast-paced environment. The ideal candidate is proactive, highly organized, and possesses excellent communication skills, including bilingual abilities.</p><p><b>Duties</b></p><ul><li>Manage and coordinate appointment scheduling using calendar management tools and software.</li><li>Operate phone systems to answer inquiries, direct calls efficiently, and handle incoming correspondence.</li><li>Maintain accurate records through data entry, filing, proofreading, and document management using Microsoft Office and Google Workspace.</li><li>Assist with clerical duties including typing reports, proofreading documents, and managing incoming/outgoing mail.</li><li>Provide customer support by addressing inquiries promptly and courteously via phone or in person while maintaining excellent phone etiquette.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in office administration or clerical roles with strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Excellent computer literacy with the ability to learn new software quickly.</li><li>Strong typing skills with attention to detail for data entry and proofreading tasks.</li><li>Experience with multi-line phone systems, front desk operations, and customer service excellence.</li><li>Bilingual abilities are highly preferred to serve diverse client needs effectively.</li><li>Knowledge of office management procedures including filing systems, calendar management, and basic bookkeeping (QuickBooks experience is a plus).</li><li>Exceptional time management skills to prioritize tasks efficiently in a busy environment. Join us as a Scheduling Clerk/Administrative Assistant to be an essential part of our vibrant team! Bring your enthusiasm for organization and customer service excellence to help us deliver top-tier support every day!</li></ul><p>Pay: $20.00 - $25.00 per hour</p><p>Work Location: Remote</p>

Scheduling Clerk/Administrative Assistant

City of Falls City

<p><b>Job Summary</b><br/>We are seeking a proactive and detail-oriented Clerical Assistant to join our dynamic team. In this vital role, you will serve as the backbone of our office operations, ensuring smooth administrative workflows and excellent customer support. Your energetic approach and organizational skills will help maintain an efficient work environment, support daily office functions, and provide exceptional service to clients and staff alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a positive and productive workplace.</p><p><b>Responsibilities</b></p><ul><li>Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.</li><li>Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools.</li><li>Organize files, documents, and correspondence through effective filing systems and proofreading to ensure clarity and accuracy.</li><li>Support appointment scheduling, calendar management, and coordinate meetings for staff or clients.</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices.</li><li>Provide excellent customer service by addressing inquiries promptly and supporting client needs with professionalism.</li><li>Handle general office tasks such as photocopying, faxing, mailing, and maintaining supplies to keep the office running smoothly.</li></ul><p><b>Experience</b></p><ul><li>Previous clerical or administrative experience in an office setting is preferred.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills.</li><li>Experience managing multi-line phone systems and front desk responsibilities.</li><li>Bilingual abilities are a plus for supporting diverse client needs.</li><li>Familiarity with office management practices such as filing systems, calendar coordination, and document proofreading.</li><li>Knowledge of medical or dental receptionist duties or personal assistant experience is advantageous but not required.</li><li>Demonstrated organizational skills with the ability to prioritize tasks effectively while managing time efficiently in a fast-paced environment. Join us as a Clerical Assistant where your enthusiasm for organization and customer support will make a meaningful impact every day!</li></ul><p>Pay: $14.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Clerical Assistant

The Archdiocese of Philadelphia

<div><p><b>JOB DESCRIPTION</b></p>
<p><b>
ADMINISTRATIVE ASSISTANT TO THE PASTOR</b></p>
<p><b>
OUR LADY OF GOOD COUNSEL PARISH, SOUTHAMPTON, PA</b></p><br>
<p></p>
<p><b>
Location: 611 Knowles Ave., Southampton, PA 18966</b></p>
<p><b>
Phone: 215-357-1300</b></p><br>
<p></p>
<p><b>
Reports to: Pastor</b></p>
<p><b>
Employment type: Full Time (35-40 hours per week)</b></p><br>
<p></p>
<p><b>
POSITION SUMMARY</b></p>
<p><b>
The Administrative Assistant to the Pastor provides administrative, clerical and organizational support to the Pastor and the parish office. This position helps ensure the smooth operation of parish communications, records, scheduling and general office activities while maintaining confidentiality and demonstrating professionalism consistent with the mission and values of the Roman Catholic Church.</b></p><br>
<p></p>
<p><b>
KEY RESPONSIBILITIES</b></p><br>
<p></p>
<p><b>
Administrative Support</b></p>
<p>
&sect; <b>Manage (along with the Pastor) the parish calendar of activities.</b></p>
<p>
&sect; <b>Prepare correspondence, reports and other various parish communications.</b></p>
<p>
&sect; <b>Answer phones, respond to emails, and greet parishioners and visitors.</b></p>
<p>
&sect; <b>Maintain various parish office files and records.</b></p><br>
<p></p>
<p><b>
Parish Communication</b></p>
<div>
&sect; <b>Assist with preparation of weekly bulletin and announcements.</b></div>
<div>
&sect; <b>Website contact for ministries.</b></div>
<div>
&sect; <b>Maintain communication with parish ministries.</b></div><br>
<p></p>
<p><b>
Sacramental Records</b></p>
<p>
&sect; <b>Maintain accurate sacramental registers (Baptism, First Communion, Confirmation, Marriage, Funeral).</b></p>
<p>
&sect; <b>Prepare sacrament certificates as needed/requested.</b></p>
<p>
&sect; <b>Assist with sacrament scheduling.</b></p><br>
<p></p>
<p><b>
Office Management</b></p>
<p>
&sect; <b>Maintain office supplies.</b></p>
<p>
&sect; <b>Handle incoming mail</b></p>
<p>
&sect; <b>Oversee part time receptionists.</b></p><br>
<p></p>
<p><b>
Additional responsibilities (as needed; can be learned &ldquo;along the way&rdquo;)</b></p>
<p>
&sect; <b>Familiarity with SCRIP office procedures.</b></p>
<p>
&sect; <b>Some familiarity with Finance office procedures (i.e., data entry, payroll, benefits)</b></p>
<p>
&sect; <b>Familiarity with Safe Environment procedures and filing methods.</b></p><br>
<p></p>
<p><b>
QUALIFICATIONS</b></p>
<p>
&sect; <b>High School Diploma or equivalent</b></p>
<p>
&sect; <b>Experience as an administrative assistant, secretary or similar role preferred.</b></p>
<p>
&sect; <b>Proficiency in Microsoft Office, email and basic office technology.</b></p>
<p>
&sect; <b>Excellent written and verbal communication skills.</b></p>
<p>
&sect; <b>Strong organizational, communication, interpersonal and time-management skills.</b></p>
<p>
&sect; <b>Attention to detail and problem solving abilities.</b></p>
<p>
&sect; <b>Ability to multi-task and prioritize tasks.</b></p>
<p>
&sect; <b>Ability to maintain confidentiality and handle sensitive material.</b></p>
<p>
&sect; <b>Practicing Catholic</b></p><br>
<p></p>
<p><b>
PERSONAL QUALITIES</b></p>
<p>
&sect; <b>Respect for and commitment to the mission of the Roman Catholic Church.</b></p>
<p>
&sect; <b>Professional, courteous and welcoming demeanor.</b></p>
<p>
&sect; <b>Ability to work independently and collaboratively with staff and volunteers.</b></p><br>
<p></p>
<p><b>
WORKING ENVIRONMENT</b></p>
<p>
&sect; <b>Office environment within the parish</b></p>
<p>
&sect; <b>Occasional evening or weekend hours may be required for parish events.</b></p><br>
<p></p>
<p><b>
Interested candidates are invited to send their resume and contact information to: bclune@olgc.org</b></p></div>

Administrative Assistant to the Pastor

Inframark

Join Inframark's Community Management Services Team!
<br><br>
At Inframark Community Management Services, you’re not just starting a job — you’re building a career. We serve hundreds of master-planned communities and districts with top-tier support, and we invest just as much in our employees. Join a dynamic, innovative team where your growth and success matter. Grow Your Career. Build Stronger Communities.Apply Today!
<br><br>
Why Work for Inframark?
<br>Our dedication to sustainability and community impact drives us to ensure clean, safe water for future generations. Whether you're at the start of your career or looking for advancement, Inframark offers purpose-driven work and opportunities for growth. We offer an attractive salary package, including a generous benefits package with health, dental, and life insurance, 401(k) plan, paid time off, sick leave, holidays, and wellness plan.
<br><br>
Administrative Assistant I – Inframark
<br>Summary of Functions
<br>The Administrative Assistant I provides entry-level administrative and clerical support to ensure efficient operation of assigned departments. This role is designed for candidates beginning their administrative career with opportunities for development and progression within Inframark.
<br>Essential Duties and Responsibilities
<br><ul>
<li>Answer phones and greet visitors.</li>
<li>Perform data entry and maintain electronic and paper files.</li>
<li>Assist in preparing basic correspondence and reports.</li>
<li>Support scheduling of meetings and appointments.</li>
<li>Maintain office supplies inventory.</li>
<li>Provide general support to staff as needed.</li>
</ul>
Organizational Relationships
<br><ul>
<li>Reports to Department Supervisor or Manager.</li>
<li>Works closely with administrative staff and department employees.</li>
</ul>
Qualifications
<br><ul>
<li>High school diploma or equivalent.</li>
<li>0–2 years of administrative support experience.</li>
<li>Proficiency with Microsoft Office (Word, Excel, Outlook).</li>
<li>Strong organizational and communication skills.</li>
</ul>
Physical Demands
<br><ul>
<li>Extended periods of sitting, typing, and computer use.</li>
<li>Occasional lifting up to 20 lbs.</li>
</ul>
Work Environment
<br><ul>
<li>Office-based environment with routine administrative duties.</li>
</ul>
Travel
<br><ul>
<li>Minimal travel required.</li>
</ul>
Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
<br>Learn more about us at Community Management - Inframark

Administrative Assistant I

Con Edison

<div><p><b>Overview</b>
</p><p>Bronx/Westchester Electric is seeking a qualified Clerical Assistant to provide clerical and administrative support to Electric Operations.
</p><p><b>Responsibilities</b>
</p><b>Core Responsibilities</b><ul><li>
Success in this role requires a candidate with strong work ethics, confidence, passion, and adaptability.</li><li>
Candidate must have strong clerical and organization skills, with proficiency in computer applications and typing.</li><li>
Candidate must be proficient in Microsoft Office applications, including Excel, Word, and Outlook.</li><li>
Candidate should demonstrate the ability to prioritize daily work and handle multiple assignments simultaneously.</li><li>
Responsibilities include communicating with and dispatching field crews; reviewing and filing documents; compiling tracking reports; preparing daily work folders; assisting field personnel with permits and contact information; creating and receipting Oracle requisitions; and performing general office support for electric operations.</li><li>
Candidate must be willing to work overtime, including occasional weekends or overnight shifts, as required for storm response.</li><li>
This position is currently hybrid, with three days in the office and two days remote; standard hours are Monday through Friday, 7:00 a.m. to 3:30 p.m. The on-site requirement may change based on business needs.</li><li>
Candidate must be available to report in person during Incident Command System (ICS) activations and travel to company locations as needed to support restoration efforts, including morning or night shifts.</li></ul><p><b>
Qualifications</b>
</p><b>Required Education/Experience</b><ul><li>
High School Diploma/GED</li></ul><b>
Preferred Education/Experience</b><ul><li>
Associate's Degree</li></ul><b>
Relevant Work Experience</b><ul><li>
Strong clerical and organizational skills, including proficiency with computer applications, Windows file management, and Microsoft Office (Outlook and Word), required.</li><li>
Excellent interpersonal skills for frequent interaction with managers, planners, supervisors, and field crews, required.</li><li>
Working knowledge of Web Workspace (NMS), preferred.</li><li>
Previous experience in the utility industry, preferred.</li></ul><b>
Licenses and Certifications</b><ul><li>
Driver's License Required</li></ul><b>
Physical Demands</b><ul><li>
Ability to push, pull, and lift up to 25 pounds</li><li>
Sit or stand to answer a phone for the duration of the workday</li><li>
Sit or stand to use a keyboard, mouse, and computer for the duration of the workday</li><li>
Possess manual dexterity and the ability to use hands for the duration of the workday</li><li>
Ability to stoop, bend, reach, and kneel throughout the workday</li></ul><b>
Additional Physical Demands</b><ul><li>
The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.</li><li>
The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.</li></ul></div>

Clerical Assistant L1-2, Bronx & Westchester Field Services

State of Oklahoma

<div><div>Job Posting Title</div>
Administrative Assistant I<div></div><div>
Agency</div>
131 DEPARTMENT OF CORRECTIONS<div></div><div>
Supervisory Organization</div>
DOC JHCC<div></div><div>
Job Posting End Date</div><div>
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.</div><div>
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.</div><div></div><div>
Estimated Appointment End Date (Continuous if Blank)</div><div></div><div>
Full/Part-Time</div>
Full time<div></div><div>
Job Type</div>
Regular<div></div><div>
Compensation</div>
$38,328.16<div></div><div>
Job Description</div><div>
Basic Purpose</div><div>
Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.</div><div></div><div>
Typical Functions</div><ul><li>
Trains other staff</li><li>
Assigns projects to staff as needed; develops and places in operation special procedures.</li><li>
Initiates correspondence requiring knowledge of agency or program procedures and policies.</li><li>
Develops and maintains confidential or complex files.</li><li>
Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.</li><li>
Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.</li><li>
May supervise subordinate staff.</li><li>
Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.</li><li>
Coordinates activities with internal and external customers.</li><li>
May establish educational and/or training programs.</li><li>
Interviews callers, arranges appointments, and handles office details.</li><li>
Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.</li></ul><div></div><div>
Level Descriptor</div><div>
This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others.</div><div></div><div>
Education and Experience</div><div>
Education and Experience requirements at this level consist of four years of technical clerical office work; or an equivalent combination of education and experience.</div><div></div><div>
Knowledge, Skills, Abilities and Competencies</div><div>
Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions.</div><div></div><div>
Additional Job Description</div><div>
Joseph Harp Correctional Center</div><div></div><div>
This is not a remote position.</div><div></div><div>
Equal Opportunity Employment</div><div>
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.</div><div></div><div>
Current active State of Oklahoma employees must apply for open positions internally through the Workday <div>Jobs Hub</div>.</div><div>
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:</div><div></div><div><div>
Agency Contact</div></div></div>

Northern Sierra Air Quality Management District

<p><b>Administrative Assistant I</b></p><p>The primary responsibilities for this position will be to perform responsible and specialized secretarial and clerical duties to support the Northern Sierra Air Quality Management District and Board of Directors. Perform the full range of technical work in all of the following areas: billing, processing, payroll, accounts receivable and accounts payable<b>.</b> Experience with QuickBooks Online is preferred but not mandatory.</p><p>Please visit our website, myairdistrict.com, navigate to &quot;About Us,&quot; then to &quot;Job Openings,&quot; complete our application and send it with your resume to dawnl@myairdistrict.com. You will also see a full job description.</p><p>Pay: $4,950.40 - $6,016.40 per month</p><p>Work Location: In person</p>

Accounting Clerk/Administrative Assistant I

Search 10000+ Clerical administrative assistant jobs near you this March. New roles added regularly across leading industries. Apply today.

10000 clerical administrative assistant jobs Near Me

Scheduling Clerk/Administrative Assistant

Clerical Assistant

Administrative Assistant to the Pastor

Administrative Assistant I

Clerical Assistant L1-2, Bronx & Westchester Field Services

Administrative Assistant I

Accounting Clerk/Administrative Assistant I