clerical administrative assistant

City of Rhinelander

Job Title: Administrative Assistant1Department: Planning/Zoning/InspectionSupervisor: Building Inspector/Zoning AdministratorWork hours: 28 hrs/week &ndash; Non-exemptWage: $17.95-$20.01 (depending on experience)FLSA: At willGENERAL POSITION SUMMARY:The Administrative Assistant is identified as primarily an office personnel position. The work duties of this position involve high visibility and responsibility with direct contact with the public. The part-time Administrative Assistant works in a fast-paced environment; often making decisions without direct supervision. The position works closely with the Planning, Zoning, and Inspections Departments. This position often requires working directly with other departments within the City of Rhinelander. Discretion and confidentiality are vital in this role. The position is responsible for all duties and assignments noted, and additional duties or requests assigned by the Supervisor.DISTINGUISHING CHARACTERISTICS:Administrative Assistant 1 &ndash; This is an entry level class in the Administrative Assistant role responsible for clerical and office management duties of a general and specialized nature in support of the assigned department. Work is generally supervised while in progress and/or tends to follow a general pattern or structure. Exceptions or changes in procedures are explained in detail as they arise.PRINCIPAL DUTIES AND RESPONSIBILITIES:<ul><li>Assist Planning/Zoning/Inspection Office customers with daily inquiries while maintaining a high level of professionalism and customer service.</li><li>Operate and maintain Inspection and License database system, including insurance records.</li><li>Learn, operate and maintain Permit database system.</li><li>Work with SAFEBuilt on various administrative aspects of zoning and residential inspections, including the processing of applications, permits, and the receipt of payments</li><li>Be familiar with Rhinelander City Building Codes and Zoning Ordinances</li><li>Assist Fire and Inspection Department Administrative Assistant with the processing and issuance of permits.</li><li>Prepare and issue monthly billing statements.</li><li>Accept and Receipt payments, make bank deposits, and assist in delinquency collections.</li><li>Assist with entering Fire Inspection data on an as needed basis.</li><li>Perform all general clerical functions of the Inspection Office (mail sorting, filing, copying, answering phones, typing documents, etc.)</li><li>Provide &ldquo;fill-in&rdquo; duties to maintain office operations in the absence of other staff, due to planned or unexpected absences.</li><li>Perform any other duties related to the position as assigned by the Supervisor.</li></ul>Prior customer service and clerical experience is preferred; must type a minimum of 60 WPM; will assist with the duties and requirements of the full-time Inspection Department Secretary; proficient with Microsoft Office applications; knowledge of accounts receivable &amp; accounts payable; work in a fast-paced environment.This position will be entitled to all benefits available to part-time City employees as set forth in the Employee Handbook. Schedule will be 28 hrs/week, Monday &ndash; Friday, with scheduling adjustments where necessary to achieve Planning/Zoning/Inspection Office objectives.Pay: $17.95 - $20.01 per hourBenefits:<ul><li>Retirement plan</li></ul>Work Location: In person

Administrative Assistant 1

SSMJ Holdings, LLC

Job Overview We are seeking a proactive and detail-oriented On-Call Clerical Assistant to join our dynamic team. This role offers flexible scheduling and provides essential administrative support across various departments. As an integral part of our office environment, you will ensure smooth daily operations by managing front desk duties, handling multi-line phone systems, and providing exceptional customer service. The ideal candidate is organized, tech-savvy, bilingual (preferred), and passionate about delivering efficient office management. This paid position is perfect for individuals with clerical experience looking to contribute to a professional and supportive workplace.Duties<ul><li>Greet visitors and clients at the front desk with professionalism and warmth, ensuring a positive first impression</li><li>Manage multi-line phone systems, directing calls accurately and courteously while providing excellent customer support</li><li>Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools</li><li>Handle incoming correspondence, emails, and inquiries promptly and efficiently</li><li>Assist with filing, photocopying, proofreading documents, and organizing office supplies to support daily operations</li><li>Support calendar management and scheduling for staff appointments or meetings as needed</li><li>Provide general administrative assistance such as typing reports, updating databases, and supporting bookkeeping tasks using QuickBooks or similar software</li></ul>Qualifications<ul><li>Proven clerical or administrative experience in an office setting with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Excellent computer literacy including data entry, file management, and email communication</li><li>Strong phone etiquette skills with experience operating multi-line phone systems</li><li>Bilingual abilities (English/Spanish or other languages) are highly desirable to serve diverse client needs</li><li>Experience in customer service roles such as medical receptionist, dental receptionist, or personal assistant is a plus</li><li>Ability to prioritize tasks effectively with excellent time management skills</li><li>Attention to detail for proofreading documents and maintaining accurate records</li><li>Familiarity with office management practices including filing systems, calendar management, and basic bookkeeping using QuickBooks or similar tools</li></ul>Join us as a Clerical Assistant (On-Call) to bring energy and efficiency to our busy office environment! Your organizational skills and positive attitude will help ensure our operations run smoothly while supporting our team&rsquo;s success. This role offers valuable experience in office administration within a professional setting that values dedication and excellence.Pay: $15.00 - $27.17 per hourWork Location: Hybrid remote in Omaha, NE 68154

Clerical Assistant (On-Call)

Delaware Prosperity Partnership

Job Overview We are seeking a dynamic and detail-oriented Clerical Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and organizational skills will help create an efficient, welcoming environment where everyone feels valued. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.Responsibilities<ul><li>Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette </li><li>Operate multi-line phone systems to handle incoming calls efficiently and route messages accurately </li><li>Perform data entry tasks using software such as QuickBooks, Microsoft Office, and Google Workspace to maintain accurate records </li><li>Organize and file documents systematically, including digital files and physical paperwork, ensuring easy retrieval </li><li>Support office management activities like calendar scheduling, appointment setting, and basic bookkeeping tasks </li><li>Assist with proofreading correspondence, reports, and other documents for clarity and accuracy </li><li>Provide excellent customer service by addressing inquiries promptly and supporting clients or patients in person or over the phone</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools </li><li>Previous office or clerical experience demonstrating organizational skills and attention to detail </li><li>Excellent typing speed and accuracy for efficient data entry and document processing </li><li>Knowledge of office management procedures including filing systems, calendar management, and record keeping </li><li>Bilingual abilities are a plus to serve diverse client needs effectively </li><li>Familiarity with multi-line phone systems, phone etiquette, and customer support best practices </li><li>Experience with QuickBooks or bookkeeping is advantageous for handling basic financial tasks </li><li>Strong organizational skills with the ability to prioritize tasks and manage time effectively </li><li>Personal assistant or medical/dental receptionist experience is beneficial for understanding specialized office environments </li><li>Proofreading skills to ensure professional quality in all written communications</li></ul>Join us as a Clerical Assistant where your proactive attitude will help streamline our operations while providing outstanding support. We value energetic individuals eager to grow their administrative skills in a fast-paced environment!Pay: $22.44 - $27.02 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Clerical Assistant

Oronoque Village Condominium Association, Inc.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact and vendor lists</li><li>Provide general support to visitors</li><li>Liaise with executive office and business administrative assistants to handle requests and queries from senior managers</li></ul>Requirements<ul><li>Must have property management, community management or HOA management experience.</li><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel, MS Word, and MS Outlook in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: $20.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Office management: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>Stratford, CT 06614 (Required)</li></ul>Work Location: In person

Administrative Assistant (2 years experience)

Archdiocese of New Orleans

<div>Notre Dame Seminary Administrative Assistant
Notre Dame Seminary is seeking a full-time administrative assistant. The ideal candidate should
 
have experience working in a church, business, or school setting. This candidate is expected to be:
 
professional and dependable; comfortable in an office setting; organized; and able to work both
 
independently and in group settings. This person will work directly with the Director of
 
Development and the Executive Assistant to the Rector, as well as assist the seminarians, faculty,
 
and staff at Notre Dame Seminary.<div>
Primary Responsibilities: 
<ul><li>Greeting and closely monitoring all progress and egress of all visitors and guests</li><li>Answer and direct phone calls, take messages, and respond to general inquiries</li><li>Manage front door access, visitor sign-in, and security procedures</li><li>Sort, distribute, and manage all mail and packages</li><li>Reserve and oversee all guest rooms</li><li>Schedule and manage use of shared meeting rooms and common spaces</li><li>Schedule and coordinate tours</li><li>Provide general clerical support, including mailings, filing, photocopying, scanning, and
</li></ul>data entry 
<ul><li>Maintain office supplies and order replenishments as needed or requested</li><li>Process and log incoming cash and checks</li><li>Assist Development Office with data entry and correspondence</li><li>Assist with Gala, Christmas Luncheon, Alumni Day, and other events sponsored by NDS,
</li></ul>occasionally occurring on nights and weekends 
<ul><li>Provide support to the Rector's Administrative Assistant as needed</li><li>Additional duties as needed</li></ul></div><div>
Skills and Qualifications: 
<ul><li>5+ years of administrative or office support experience preferred</li><li>Computer proficiency required, including Microsoft Office and Google Applications</li><li>Strong verbal and written communication skills</li><li>Ability to multitask and prioritize tasks in a fast-paced environment</li><li>Highly ethical, particularly in working with confidential and sensitive information</li><li>Committed to the mission of Notre Dame Seminary and conduct all activities in line with the
</li></ul>mission of the seminary and the teachings of the Catholic Church</div><div>
Compensation: 
Salary commensurate with experience plus a comprehensive benefits package that includes: 
<ul><li>Medical, DentalVision Coverage</li><li>Generous paid vacation and sick leave</li><li>Paid holidays (25+ days)</li><li>401k plan including employer match</li><li>Employer provided ADDlife insurance coverage</li><li>Employer provided lunch during the academic year at the school dining hall</li></ul></div>
Interested candidates should submit a r&eacute;sum&eacute; and cover letter to Sherri Guidry at sguidry@nds.edu.</div>

Administrative Assistant - Notre Dame Seminary

Inframark

Join Inframark's Community Management Services Team!
 
At Inframark Community Management Services, you’re not just starting a job — you’re building a career. We serve hundreds of master-planned communities and districts with top-tier support, and we invest just as much in our employees. Join a dynamic, innovative team where your growth and success matter. Grow Your Career. Build Stronger Communities.Apply Today!
 
Why Work for Inframark?
 Our dedication to sustainability and community impact drives us to ensure clean, safe water for future generations. Whether you're at the start of your career or looking for advancement, Inframark offers purpose-driven work and opportunities for growth. We offer an attractive salary package, including a generous benefits package with health, dental, and life insurance, 401(k) plan, paid time off, sick leave, holidays, and wellness plan.
 
Administrative Assistant I – Inframark
 Summary of Functions
 The Administrative Assistant I provides entry-level administrative and clerical support to ensure efficient operation of assigned departments. This role is designed for candidates beginning their administrative career with opportunities for development and progression within Inframark.
 Essential Duties and Responsibilities
 <ul>
<li>Answer phones and greet visitors.</li>
<li>Perform data entry and maintain electronic and paper files.</li>
<li>Assist in preparing basic correspondence and reports.</li>
<li>Support scheduling of meetings and appointments.</li>
<li>Maintain office supplies inventory.</li>
<li>Provide general support to staff as needed.</li>
</ul>
Organizational Relationships
 <ul>
<li>Reports to Department Supervisor or Manager.</li>
<li>Works closely with administrative staff and department employees.</li>
</ul>
Qualifications
 <ul>
<li>High school diploma or equivalent.</li>
<li>0–2 years of administrative support experience.</li>
<li>Proficiency with Microsoft Office (Word, Excel, Outlook).</li>
<li>Strong organizational and communication skills.</li>
</ul>
Physical Demands
 <ul>
<li>Extended periods of sitting, typing, and computer use.</li>
<li>Occasional lifting up to 20 lbs.</li>
</ul>
Work Environment
 <ul>
<li>Office-based environment with routine administrative duties.</li>
</ul>
Travel
 <ul>
<li>Minimal travel required.</li>
</ul>
Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
 Learn more about us at Community Management - Inframark

Administrative Assistant I

Peralta Methodist Church

Job Overview We are seeking a dedicated and energetic Part-Time Church Administration Assistant to support the daily operations of our church office. This vital role involves managing administrative tasks, providing excellent customer support, and ensuring smooth communication within the church community. The ideal candidate will bring strong organizational skills, proficiency with office software, and a warm, professional demeanor to foster a welcoming environment for visitors and staff alike. This position offers an exciting opportunity to contribute to a vibrant faith-based community while developing valuable administrative experience.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing inquiries with friendly professionalism</li><li>Maintain organized filing systems, both physical and digital, ensuring easy access to documents</li><li>Handle data entry tasks using Microsoft Office and Google Workspace applications with precision</li><li>Assist with bookkeeping using QuickBooks to track donations, expenses, and financial records</li><li>Support calendar management for church events, meetings, and appointments</li><li>Proofread and review church communications for clarity and accuracy before distribution</li><li>Provide general office management support, including photocopying, faxing, and supply inventory checks</li></ul>Requirements<ul><li>Proven office experience or clerical background in a professional setting</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Experience with QuickBooks or similar bookkeeping software is highly desirable</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Exceptional phone etiquette and customer service skills to create a welcoming atmosphere</li><li>Ability to handle multiple responsibilities simultaneously with strong time management skills</li><li>Personal assistant or office management experience is advantageous but not required</li><li>Demonstrate attention to detail in proofreading, data entry, and filing tasks</li></ul>Join us in this rewarding role where your administrative talents will help nurture our faith community! We value energetic individuals who are committed to providing outstanding support while fostering a positive environment for all visitors and staff.Pay: $17.00 - $19.00 per hourPeople with a criminal record are encouraged to applyWork Location: In person

Part Tme Church Administration Assistant

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