clerical administrative assistant

City of Rhinelander

Job Title: Administrative Assistant1Department: Planning/Zoning/InspectionSupervisor: Building Inspector/Zoning AdministratorWork hours: 28 hrs/week &ndash; Non-exemptWage: $17.95-$20.01 (depending on experience)FLSA: At willGENERAL POSITION SUMMARY:The Administrative Assistant is identified as primarily an office personnel position. The work duties of this position involve high visibility and responsibility with direct contact with the public. The part-time Administrative Assistant works in a fast-paced environment; often making decisions without direct supervision. The position works closely with the Planning, Zoning, and Inspections Departments. This position often requires working directly with other departments within the City of Rhinelander. Discretion and confidentiality are vital in this role. The position is responsible for all duties and assignments noted, and additional duties or requests assigned by the Supervisor.DISTINGUISHING CHARACTERISTICS:Administrative Assistant 1 &ndash; This is an entry level class in the Administrative Assistant role responsible for clerical and office management duties of a general and specialized nature in support of the assigned department. Work is generally supervised while in progress and/or tends to follow a general pattern or structure. Exceptions or changes in procedures are explained in detail as they arise.PRINCIPAL DUTIES AND RESPONSIBILITIES:<ul><li>Assist Planning/Zoning/Inspection Office customers with daily inquiries while maintaining a high level of professionalism and customer service.</li><li>Operate and maintain Inspection and License database system, including insurance records.</li><li>Learn, operate and maintain Permit database system.</li><li>Work with SAFEBuilt on various administrative aspects of zoning and residential inspections, including the processing of applications, permits, and the receipt of payments</li><li>Be familiar with Rhinelander City Building Codes and Zoning Ordinances</li><li>Assist Fire and Inspection Department Administrative Assistant with the processing and issuance of permits.</li><li>Prepare and issue monthly billing statements.</li><li>Accept and Receipt payments, make bank deposits, and assist in delinquency collections.</li><li>Assist with entering Fire Inspection data on an as needed basis.</li><li>Perform all general clerical functions of the Inspection Office (mail sorting, filing, copying, answering phones, typing documents, etc.)</li><li>Provide &ldquo;fill-in&rdquo; duties to maintain office operations in the absence of other staff, due to planned or unexpected absences.</li><li>Perform any other duties related to the position as assigned by the Supervisor.</li></ul>Prior customer service and clerical experience is preferred; must type a minimum of 60 WPM; will assist with the duties and requirements of the full-time Inspection Department Secretary; proficient with Microsoft Office applications; knowledge of accounts receivable &amp; accounts payable; work in a fast-paced environment.This position will be entitled to all benefits available to part-time City employees as set forth in the Employee Handbook. Schedule will be 28 hrs/week, Monday &ndash; Friday, with scheduling adjustments where necessary to achieve Planning/Zoning/Inspection Office objectives.Pay: $17.95 - $20.01 per hourBenefits:<ul><li>Retirement plan</li></ul>Work Location: In person

Administrative Assistant 1

Pinnacle Development Group, Inc.

Overview We are seeking a proactive and detail-oriented Clerical Assistant to join our dynamic team! This vital role offers an exciting opportunity to support daily office operations, ensure smooth administrative workflows, and deliver exceptional customer service. As a key member of our office environment, you will handle a variety of clerical tasks, coordinate communication channels, and contribute to an organized, efficient workplace. If you thrive in fast-paced settings and possess strong organizational skills, this position is perfect for you!Responsibilities<ul><li>Manage front desk duties, greeting visitors and clients with professionalism and warmth</li><li>Answer multi-line phone systems promptly and direct calls accurately using proper phone etiquette</li><li>Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools</li><li>Handle filing, document proofreading, and ensure all paperwork is organized and accessible</li><li>Support bookkeeping activities using QuickBooks or similar accounting software when needed</li><li>Assist with calendar management and scheduling appointments for team members or executives</li><li>Provide excellent customer support by addressing inquiries efficiently and courteously</li><li>Support office management tasks such as supply ordering, mail distribution, and general administrative duties</li></ul>Requirements<ul><li>Proven office experience with strong clerical skills and familiarity with office management procedures</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic computer literacy</li><li>Experience with multi-line phone systems and phone etiquette standards</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently</li><li>Strong typing skills with attention to detail for data entry and proofreading tasks</li><li>Previous experience as a receptionist, personal assistant, or construction / real estate development / property managment receptionist is a plus</li><li>Knowledge of bookkeeping software such as QuickBooks is preferred but not required</li><li>Ability to manage time effectively in a busy environment while maintaining professionalism</li></ul>Join us in creating an energetic workplace where your organizational talents make a real impact! We are committed to providing paid opportunities that foster growth, development, and success. If you&rsquo;re ready to bring your administrative expertise to a vibrant team dedicated to excellence, we want to hear from you!Pay: $16.50 - $18.50 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Clerical Assistant

Oronoque Village Condominium Association, Inc.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact and vendor lists</li><li>Provide general support to visitors</li><li>Liaise with executive office and business administrative assistants to handle requests and queries from senior managers</li></ul>Requirements<ul><li>Must have property management, community management or HOA management experience.</li><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel, MS Word, and MS Outlook in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: $20.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Office management: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>Stratford, CT 06614 (Required)</li></ul>Work Location: In person

Administrative Assistant (2 years experience)

Archdiocese of New Orleans

<div>Notre Dame Seminary Administrative Assistant
Notre Dame Seminary is seeking a full-time administrative assistant. The ideal candidate should
 
have experience working in a church, business, or school setting. This candidate is expected to be:
 
professional and dependable; comfortable in an office setting; organized; and able to work both
 
independently and in group settings. This person will work directly with the Director of
 
Development and the Executive Assistant to the Rector, as well as assist the seminarians, faculty,
 
and staff at Notre Dame Seminary.<div>
Primary Responsibilities: 
<ul><li>Greeting and closely monitoring all progress and egress of all visitors and guests</li><li>Answer and direct phone calls, take messages, and respond to general inquiries</li><li>Manage front door access, visitor sign-in, and security procedures</li><li>Sort, distribute, and manage all mail and packages</li><li>Reserve and oversee all guest rooms</li><li>Schedule and manage use of shared meeting rooms and common spaces</li><li>Schedule and coordinate tours</li><li>Provide general clerical support, including mailings, filing, photocopying, scanning, and
</li></ul>data entry 
<ul><li>Maintain office supplies and order replenishments as needed or requested</li><li>Process and log incoming cash and checks</li><li>Assist Development Office with data entry and correspondence</li><li>Assist with Gala, Christmas Luncheon, Alumni Day, and other events sponsored by NDS,
</li></ul>occasionally occurring on nights and weekends 
<ul><li>Provide support to the Rector's Administrative Assistant as needed</li><li>Additional duties as needed</li></ul></div><div>
Skills and Qualifications: 
<ul><li>5+ years of administrative or office support experience preferred</li><li>Computer proficiency required, including Microsoft Office and Google Applications</li><li>Strong verbal and written communication skills</li><li>Ability to multitask and prioritize tasks in a fast-paced environment</li><li>Highly ethical, particularly in working with confidential and sensitive information</li><li>Committed to the mission of Notre Dame Seminary and conduct all activities in line with the
</li></ul>mission of the seminary and the teachings of the Catholic Church</div><div>
Compensation: 
Salary commensurate with experience plus a comprehensive benefits package that includes: 
<ul><li>Medical, DentalVision Coverage</li><li>Generous paid vacation and sick leave</li><li>Paid holidays (25+ days)</li><li>401k plan including employer match</li><li>Employer provided ADDlife insurance coverage</li><li>Employer provided lunch during the academic year at the school dining hall</li></ul></div>
Interested candidates should submit a r&eacute;sum&eacute; and cover letter to Sherri Guidry at sguidry@nds.edu.</div>

Administrative Assistant - Notre Dame Seminary

Inframark

Join Inframark's Community Management Services Team!
 
At Inframark Community Management Services, you’re not just starting a job — you’re building a career. We serve hundreds of master-planned communities and districts with top-tier support, and we invest just as much in our employees. Join a dynamic, innovative team where your growth and success matter. Grow Your Career. Build Stronger Communities.Apply Today!
 
Why Work for Inframark?
 Our dedication to sustainability and community impact drives us to ensure clean, safe water for future generations. Whether you're at the start of your career or looking for advancement, Inframark offers purpose-driven work and opportunities for growth. We offer an attractive salary package, including a generous benefits package with health, dental, and life insurance, 401(k) plan, paid time off, sick leave, holidays, and wellness plan.
 
Administrative Assistant I – Inframark
 Summary of Functions
 The Administrative Assistant I provides entry-level administrative and clerical support to ensure efficient operation of assigned departments. This role is designed for candidates beginning their administrative career with opportunities for development and progression within Inframark.
 Essential Duties and Responsibilities
 <ul>
<li>Answer phones and greet visitors.</li>
<li>Perform data entry and maintain electronic and paper files.</li>
<li>Assist in preparing basic correspondence and reports.</li>
<li>Support scheduling of meetings and appointments.</li>
<li>Maintain office supplies inventory.</li>
<li>Provide general support to staff as needed.</li>
</ul>
Organizational Relationships
 <ul>
<li>Reports to Department Supervisor or Manager.</li>
<li>Works closely with administrative staff and department employees.</li>
</ul>
Qualifications
 <ul>
<li>High school diploma or equivalent.</li>
<li>0–2 years of administrative support experience.</li>
<li>Proficiency with Microsoft Office (Word, Excel, Outlook).</li>
<li>Strong organizational and communication skills.</li>
</ul>
Physical Demands
 <ul>
<li>Extended periods of sitting, typing, and computer use.</li>
<li>Occasional lifting up to 20 lbs.</li>
</ul>
Work Environment
 <ul>
<li>Office-based environment with routine administrative duties.</li>
</ul>
Travel
 <ul>
<li>Minimal travel required.</li>
</ul>
Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
 Learn more about us at Community Management - Inframark

Administrative Assistant I

State of Oklahoma

<div>Job Posting Title
Administrative Assistant I
Agency
131 DEPARTMENT OF CORRECTIONS
Supervisory Organization
DOC Enid CCC
Job Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
$38,328.16
Job Description
Basic Purpose
Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.
Typical Functions<ul><li>
Trains other staff</li><li>
Assigns projects to staff as needed; develops and places in operation special procedures.</li><li>
Initiates correspondence requiring knowledge of agency or program procedures and policies.</li><li>
Develops and maintains confidential or complex files.</li><li>
Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.</li><li>
Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.</li><li>
May supervise subordinate staff.</li><li>
Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.</li><li>
Coordinates activities with internal and external customers.</li><li>
May establish educational and/or training programs.</li><li>
Interviews callers, arranges appointments, and handles office details.</li><li>
Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.</li></ul>
Level Descriptor
This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others.
Education and Experience
Education and Experience requirements at this level consist of four years of technical clerical office work; or an equivalent combination of education and experience.
Knowledge, Skills, Abilities and Competencies
Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions.<h1 class="jobSectionHeader">
Additional Job Description:</h1>
Enid Community Corrections Center
This is not a remote position.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:
Agency Contact</div>

Macon-Bibb County Government

JOB
 The Administrative Assistant I is responsible for providing administrative support within departmental and Macon-Bibb County procedures and guidelines. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
 
EXAMPLE OF DUTIES
 The following duties are representative of the work required for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Assists in all forms of clerical and receptionist duties.Schedules travel arrangements and conference and/or training event registration for department employees.Assists with preparing the annual department budget.Prepares letters, proposals, reports, notices, proclamations and inter-office memorandums.Maintains department files, office equipment and inventory of supplies.Maintains and processes personnel files and records.Prepares purchase requisitions and serves as liaison to the Purchasing Department for procurement.Assists the Finance Department in regard to budget projections based on allocated grant funding and audit controls.Assists in administering policies by providing guidance and interpretation of policies.Resolves public complaints with service problems, initiates referrals or action and follows up on same.Prepare a variety of reports and recommendations.Ability to create and present PowerPoint presentations to provide staff with a comprehensive overview of payroll procedures, while performing additional administrative and miscellaneous duties as required.Perform additional duties and responsibilities as assigned to support departmental operations.
 
SUPPLEMENTAL INFORMATION
 The Administrative Assistant I must be knowledgeable of the following principles, procedures and concepts: Knowledge of the principles and practices of local government administration.Knowledge of budgetary preparation procedures and administration.Knowledge and proficiency of personal computers and word processing and database programs, including the Microsoft Office Suite, the Windows NT network, and internet and e-mail services.Ability to write clear and concise reports, memoranda, directives and letters.Ability to develop comprehensive plans from general instructions.Ability to accomplish assigned administrative tasks with a minimum of supervision and with only general direction.Ability to meet the public and to discuss problems and complaints tactfully, courteously and effectively.Ability to use discretion and to maintain appropriate confidentiality and security of private or confidential information. Ability to maintain effective working relationships with other employees, elected officials, private organizations, and the public.

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10000 clerical administrative assistant jobs Near Me

Administrative Assistant 1

Clerical Assistant

Administrative Assistant (2 years experience)

Administrative Assistant - Notre Dame Seminary

Administrative Assistant I

Administrative Assistant I

Administrative Assistant I