clerical coordinator

Hoag Health System

<div><b>Primary Duties and Responsibilities
</b><ul><li>The Telemetry Tech/Clerical Coordinator (CC/TT) I is responsible for monitoring electrocardiogram and SPO2 measurements constantly for designated patients and informing the RN of changes.
</li><li>Maintains and checks monitoring equipment daily.
</li><li>Works as a part of the patient care team to maintain organization within the clinical station, answer telephones and patient call lights promptly, assist patients, hospital visitors, and members of the healthcare team.
</li><li>Performs some clerical functions including organizing the clinical station, tracking equipment inventory, as well as monitoring electronic orders.
</li><li>Notifies Charge nurse of new admits and maintains census record.
</li><li>Participates in Swap Shifts to ensure skill competency.
</li><li>Performs other duties as assigned.</li></ul></div>
<br><div><p><b>Education and Experience
</b></p><ul><li>High school diploma or equivalent required.
</li><li>Recent experience as a Telemetry Tech/Clerical Coordinator in an acute healthcare environment preferred.
</li><li>Completion of basic arrhythmia course and successfully passed ECG test required.
</li><li>Completion of a Clerical Coordinator course including medical terminology preferred.
</li></ul><p><b>License Required
</b></p><ul><li>N/A
</li></ul><p><b>License Preferred
</b></p><ul><li>N/A
</li></ul><p><b>Certifications Required
</b></p><ul><li>N/A
</li></ul><p><b>Certifications Preferred
</b></p><ul><li>N/A</li></ul></div>

Telemetry Tech/Clerical Coordinator I: Hoag Orthopedic Institute - Med/Surg Joint

Memorial Health System of Southwest Oklahoma

<div><div><h2 class="jobSectionHeader"><b>Job Brief</b></h2>
<p>
FULL TIME</p>
</div>
<div><div><div><div><p>Memorial Health System of Southwest Oklahoma - Gore Blvd. Lawton, OK 73505</p>
<p>
Compensation: Based on Experience</p></div></div><br>
</div>
</div><div></div><div><p><b>DEFINITION:</b></p><p>
The office coordinator performs a variety of clerical and retail tasks that require basic knowledge of systems and procedures. Under the direction of the immediate supervisor, the position is responsible for the daily operations of the DME which includes answering phones, Scanning, Retail Sales, payments and patient demographics, faxing, copying, researching ICD-10 codes or HCPC codes, and knowledge of insurance companies and their payment systems. The position interacts exclusively with patients of all ages and cultures, physicians and mid-level practitioners, hospital staff, the clinic nurse(s) and outside business (pharmacies, drug representatives, etc.)</p><p></p><p><b><br>
PREFERRED QUALIFICATIONS:</b></p><p>
High School graduate or greater</p><p>
Basic computer and secretarial skills.</p><p>
Knowledge of medical terminology helpful.</p><p>
Ability to type, computer, communication and customer service skills</p><p>
Medical terminology and coding experience helpful.</p></div></div><p></p>

Office Coordinator - DME

Shriners Children's

<div><div>The Plant Facilities Coordinator is responsible for keeping records for the hospital's preventive maintenance program of equipment and machines, performing other clerical duties such as, but not limited to typing, filing and contacting vendors for cost comparisons. Recording and transcribing minutes for the Plant Facilities, Safety, and other committees. Also, performing clerical tasks for the Safety and Security department, Environmental Services department and relief of Switchboard Operator / Receptionist duties for the hospital. Duties include noting recommended servicing dates, reviewing warranties, filing of contracts and contacting vendors for servicing as directed. Maintains the department Materials Safety Data Sheet handbook and recording and updating of OSHA files. Works under the direct supervision of the Manager of Plant Facilities.</div><div></div><div><br>
Schedule: PRN</div><div></div><div><br>
The pay range for this position is $30.60/hr - $43.20/hr Compensation is determined based on years of relevant experience and departmental equity.</div><br>
<ul><li>
Assure accurate documentation and filing for Inspection purposes</li><li>
Maintains all Preventative and Corrective Maintenance requisitions in the ITMS system</li><li>
Maintain Security staff policies and procedures</li><li>
Performs as Clerk of the Works for ongoing projects &ndash; and maintains project management documentation through to completion</li><li>
Coordinates and manages incoming and outgoing communications both verbally and written. Ensures the Director is up to date on all department activities<br>
</li><li>
Performs daily tasks independently and prioritizes work effectively to meet the needs of the department</li><li>
Calling vendors promptly and preparing requisitions accurately, at all times and following up on pending orders. Attaching proper supporting documents to the invoice, 100% of time and forwarding to Supply Chain within two (2) days of receipt. Reporting any discrepancies immediately, at all times.</li></ul><div>
Note: This is not an all inclusive list of this job's responsibilities. The incumbent may be required to perform other related duties and participate in special projects as assigned.</div><div><b><br>
Preferred</b></div><ul><li>
High School Diploma/GED</li><li>
Two (2) years clerical experience preferred. Minimum 45 wpm desirable. Computer experience preferred and switchboard experience helpful. Excellent writing and verbal communication skills.</li></ul></div><p></p>

Plant Facilities Coordinator (PRN)

Chino Valley Unified School District

<div><div><div><div><h2 class="jobSectionHeader"><b>Instructional Aide/Elementary Grade Level-TK CL26-27-040-I</b></h2><div></div><div><div><br>
</div><p></p><div>
</div></div><h3 class="jobSectionHeader"><b>About the Employer</b></h3>
<p>Here at Chino Valley Unified School District (CVUSD), our administrators, educators, support staff, and athletic coaches are part of an award -winning team. Not only does the CVUSD boast of thriving performing arts and athletic programs, nationally recognized marching bands, and engaging parent-school partnerships, but we are home to campuses that have been honored as California Distinguished Schools, Golden Bell recipients, California Pivotal Practices awardees, National Blue Ribbon beneficiaries, Model-Continuation School, state recognized PBIS schools, and California Schools to Watch honorees. As a member of the CVUSD, you will have the privilege of supporting high achieving future leaders whose success in the classroom has earned the District recognition from state educational leaders as being a trailblazer in operating Professional Learning Communities.
We are looking for talented and committed leaders to be part of our award-winning team at Chino Valley Unified School District!</p><br>
<div><div><p><b>Job Description / Essential Elements:</b></p><br>
<div><p><b>DEFINITION</b></p><p><br>
Under general supervision, assists a certificated teacher in the instruction of students by directing various learning activities for individuals or small groups; performs a wide variety of routine clerical tasks in support of the instructional program and performs related duties as required.</p><p><b><br>
DISTINGUISHING CHARACTERISTICS</b></p><p><br>
Positions in this class are characterized by their responsibility to help students attain higher levels of scholastic achievement in the elementary grade (K through 6).</p><p><br>
Positions are distinguished from positions in a clerical classification in that their primary responsibilities are in the realm of instructional assistance with clerical support provided to relieve the teacher of some of the clerical detail.</p><p><b><br>
OCCUPATIONAL GROUP</b></p><p><br>
Classified (Instructional)</p><p><b><br>
EXAMPLES OF DUTIES</b></p><p><br>
Duties may include, but are not limited to, the following:</p><p><br>
1. Provides individual and small group learning activities to reinforce the instructional program defined by the teacher. Activities may include reading to students, explaining words and meanings, demonstrating arithmetic problem solving, and assisting children in the review of various subject matter.</p><p><br>
2. Assists in maintaining a supportive learning environment by listening to children read, leading discussions and assisting in music and art projects.</p><p><br>
3. Assists in developing and preparing instructional materials, including teaching aids, charts and bulletin boards; confers with teacher to identify learning needs and evaluate progress of students; assists in maintaining a neat, orderly and attractive learning environment.</p><p><br>
4. Assists in the supervision of students during classroom activities and on field trips; provides guidance and ensures students adhere to safety rules; directs students into appropriate social behavior through the use of positive reinforcement.</p><p><br>
5. Assists in recording attendance and maintaining simple records; operates simple duplicating and audio-visual equipment; distributes and maintains an inventory of classroom materials such as textbooks, paper, pencils, etc.; attends in-service training and parent conferences as required.</p><p><br>
6. Provides vacation and temporary relief as required.</p><p><b><br>
MINIMUM REQUIREMENTS</b></p><p><b><br>
Good knowledge of:</b></p><ul><li><br>
Practical methods used in tutoring, motivating and controlling students;</li></ul><ul><li><br>
English usage including grammar, vocabulary and spelling;</li></ul><ul><li><br>
Basic arithmetic concepts and calculations;</li></ul><ul><li><br>
Simple record keeping and filing.</li></ul><p><b><br>
Ability to:</b></p><ul><li><br>
Learn and apply the proper methods and procedures to be followed in a variety of instructional situations;</li></ul><ul><li><br>
Communicate effectively orally and in writing using correct grammar;</li></ul><ul><li><br>
Establish and maintain effective working relationships with students, parents and co-workers;</li></ul><ul><li><br>
Understand and carry out oral and written instructions;</li></ul><ul><li><br>
Perform simple clerical tasks and operate standard office machines;</li></ul><ul><li><br>
Maintain confidentiality of pupil records and school reports;</li></ul><ul><li><br>
Demonstrate an understanding, patient and receptive attitude toward students.</li></ul><p><b><br>
EXPERIENCE</b></p><p><br>
One year of paid or volunteer experience working with children ages 5 through 12 in an educational or child care setting.</p><p><b><br>
EDUCATION</b></p><p><br>
Equivalent to completion of the twelfth grade. May substitute successful completion of 30 semester units of college coursework in Child Development, Education, or related area for the required experience.</p><p><br>
Approved: 02/24/79</p></div>
</div></div><h3 class="jobSectionHeader"><b>Requirements / Qualifications</b></h3><br>
<div><div><p>REQUIRED DOCUMENTS/ATTACHMENTS:
* Two (2) letters of recommendation - must be signed and dated within the last 24 months. Only wet signatures and e-signatures will be accepted; names typed out in a stylized font will not be accepted as a signature. Letters from relatives are not acceptable.
* Education equivalent to completion of the twelfth grade.
REQUIREMENTS:
Education equivalent to completion of the twelfth grade. May substitute successful completion of 30 semester units of college coursework in Child Development, Education, or related area for the required experience.
One year of paid or volunteer experience working with children ages 5 through 12 in an educational or child care setting.
Pass the District Instructional Aide Test and any combination of written, oral, and performance tests which may be administered to secure the best qualified applicants.</p>
<p>ADDITIONAL INFORMATION:
All application materials for each applicant will be evaluated by a screening committee. A combination of written, oral, and performance tests may be administered to secure the best qualified applicants. Those who are deemed best qualified will be scheduled for an interview.
All applications (outside and in-house) along with required attachments must be submitted online through EdJoin.org no later than 4:30:00 PM on the closing date. Paper, e-mailed, or faxed applications and required attachments will not be accepted. The two (2) letters of reference or recommendation must be signed and dated within the last 24 months. Only wet signatures and e-signatures will be accepted; names typed out in a stylized font will not be accepted as a signature. Letters from relatives are not acceptable. Applicants must complete all three (3) Professional References within the application; references from relatives are not acceptable.
ALL APPLICANTS MUST HAVE A VALID E-MAIL ADDRESS. Qualified applicants will be notified for testing and interviews via the e-mail address they provide through EDJOIN. After applying for a position, all applicants should check their e-mail daily for testing dates and status of their application. The District is not responsible for e-mails that may be delivered into an applicant&rsquo;s junk/spam mailbox.
Testing information will be determined after the position closes. Tests may only be taken at the time a position is applied for. Qualified applicants will be notified via e-mail regarding the date, time, and location of the test. No late arrivals will be admitted. Picture ID is required. Applicants not serving in the position for which they are applying must have passed the applicable test(s) within the last two years.</p>
<div><ul><div>Letter(s) of Recommendation (Two (2) letters of recommendation - must be signed and dated within the last 24 months. Only wet signatures and e-signatures will be accepted; names typed out in a stylized font will not be accepted as a signature. Letters from relatives are not acceptable.)</div>
 <b>OR</b> Letter(s) of Reference (Two (2) letters of recommendation - must be signed and dated within the last 24 months. Only wet signatures and e-signatures will be accepted; names typed out in a stylized font will not be accepted as a signature. Letters from relatives are not acceptable.)<div>
Proof of HS Graduation (Education equivalent to completion of the twelfth grade.)</div></ul></div>
</div></div><h3 class="jobSectionHeader"><b>Comments and Other Information</b></h3>
<div>Lateral transfers are defined as permanent unit members within the same classification, same number of hours and same work days. Per Article 10.1.2 of the CSEA Collective Bargaining Agreement, unit members shall have first consideration for the vacancy. Current employees interested in applying for the same classification position at a different location with the same number of hours and same work days, must complete an application through Ed-Join. Please follow the steps below:
&bull; Submit an Ed-Join application for the desired position.
&bull; Complete all required fields on the application.
&bull; Check &ldquo;Yes&rdquo; to the lateral transfer question on the application.
&bull; Document uploads are not required for current employees who meet the transfer criteria.
&bull; However, if the Ed-Join system prompts you to upload a document in order to proceed, upload a blank document (e.g. PDF, Word, blank white paper) to satisfy the system requirement
For Technical Assistance:
Call the EDJOIN Help Desk at
1-888-900-8945
The Chino Valley Unified School District is committed to equal opportunity for all individuals in education and employment. The District prohibits discrimination, intimidation, harassment (including sexual and discriminatory), or bullying based on a person&rsquo;s actual or perceived race, color, ancestry, national origin, nationality, ethnicity, ethnic group identification, immigration status, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or association with a person or group with one or more of these actual or perceived characteristics in its programs, activities, and provides equal access to the Boy Scouts and other designated youth groups. (CVUSD BP 410, 1312.3, 5131.2, 5145.3, 5145.7, 5145.9).
The following employees have been designated to handle questions and complaints of alleged discrimination:
Grace Park, Ed. D.
Deputy Superintendent
Title II Coordinator (Employees)
Chino Valley USD
13461 Ramona Avenue, Chino, CA 91710
grace_park@chino.k12.ca.us
Robert Nelson
Coordinator, Equity, Diversity, &amp; Support Systems
Title IX Coordinator
District Coordinator for Nondiscrimination
Equity Compliance Officer
Chino Valley USD
13461 Ramona Avenue, Chino, CA 91710
robert_nelson@chino.k12.ca.us
Ann-Marie Hickerson
Coordinator, Child Welfare and Attendance
District Section 504 Coordinator
Title II Coordinator (Students)
Chino Valley USD
13461 Ramona Avenue, Chino, CA 91710
AnnMarie_Hickerson@chino.k12.ca.us
Students have the right to a free public education, regardless of immigration status or religious beliefs. More information about these rights is available from the California Attorney General, Know Your Rights Learn more about Title IX, Student Rights Under Title IX. For more information on Title IX, visit www.chino.k12.ca.us/page/45440.</div></div></div></div></div><div></div>
<br><div><p><b>DEFINITION</b></p><p><br>
Under general supervision, assists a certificated teacher in the instruction of students by directing various learning activities for individuals or small groups; performs a wide variety of routine clerical tasks in support of the instructional program and performs related duties as required.</p><p><b><br>
DISTINGUISHING CHARACTERISTICS</b></p><p><br>
Positions in this class are characterized by their responsibility to help students attain higher levels of scholastic achievement in the elementary grade (K through 6).</p><p><br>
Positions are distinguished from positions in a clerical classification in that their primary responsibilities are in the realm of instructional assistance with clerical support provided to relieve the teacher of some of the clerical detail.</p><p><b><br>
OCCUPATIONAL GROUP</b></p><p><br>
Classified (Instructional)</p><p><b><br>
EXAMPLES OF DUTIES</b></p><p><br>
Duties may include, but are not limited to, the following:</p><p><br>
1. Provides individual and small group learning activities to reinforce the instructional program defined by the teacher. Activities may include reading to students, explaining words and meanings, demonstrating arithmetic problem solving, and assisting children in the review of various subject matter.</p><p><br>
2. Assists in maintaining a supportive learning environment by listening to children read, leading discussions and assisting in music and art projects.</p><p><br>
3. Assists in developing and preparing instructional materials, including teaching aids, charts and bulletin boards; confers with teacher to identify learning needs and evaluate progress of students; assists in maintaining a neat, orderly and attractive learning environment.</p><p><br>
4. Assists in the supervision of students during classroom activities and on field trips; provides guidance and ensures students adhere to safety rules; directs students into appropriate social behavior through the use of positive reinforcement.</p><p><br>
5. Assists in recording attendance and maintaining simple records; operates simple duplicating and audio-visual equipment; distributes and maintains an inventory of classroom materials such as textbooks, paper, pencils, etc.; attends in-service training and parent conferences as required.</p><p><br>
6. Provides vacation and temporary relief as required.</p><p><b><br>
MINIMUM REQUIREMENTS</b></p><p><b><br>
Good knowledge of:</b></p><ul><li><br>
Practical methods used in tutoring, motivating and controlling students;</li></ul><ul><li><br>
English usage including grammar, vocabulary and spelling;</li></ul><ul><li><br>
Basic arithmetic concepts and calculations;</li></ul><ul><li><br>
Simple record keeping and filing.</li></ul><p><b><br>
Ability to:</b></p><ul><li><br>
Learn and apply the proper methods and procedures to be followed in a variety of instructional situations;</li></ul><ul><li><br>
Communicate effectively orally and in writing using correct grammar;</li></ul><ul><li><br>
Establish and maintain effective working relationships with students, parents and co-workers;</li></ul><ul><li><br>
Understand and carry out oral and written instructions;</li></ul><ul><li><br>
Perform simple clerical tasks and operate standard office machines;</li></ul><ul><li><br>
Maintain confidentiality of pupil records and school reports;</li></ul><ul><li><br>
Demonstrate an understanding, patient and receptive attitude toward students.</li></ul><p><b><br>
EXPERIENCE</b></p><p><br>
One year of paid or volunteer experience working with children ages 5 through 12 in an educational or child care setting.</p><p><b><br>
EDUCATION</b></p><p><br>
Equivalent to completion of the twelfth grade. May substitute successful completion of 30 semester units of college coursework in Child Development, Education, or related area for the required experience.</p><p><br>
Approved: 02/24/79</p></div>

Instructional Aide/Elementary Grade Level-TK CL26-27-040-I

Department of Finance

<div></div><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Operations Coordinator
</b></h1></div><div><div><div><div><ul><li>DEPARTMENT OF FINANCE</li></ul>
</div></div><div><div><div><p>Posted on</p>
<p>06/12/2026</p>
</div></div></div><div><div><ul><li>Full-time</li></ul>
</div></div><div><div><p>Location</p>
<p>MANHATTAN</p>
</div></div></div><div><div><div><ul><li>Exam may be required</li></ul>
</div></div><div><div><div><p>Department</p>
<p>D/C of Tax Audit &amp; Enforcement</p>
</div></div></div><div></div><div>Salary range: $61,656.00 &ndash; $70,904.00
</div></div></div><div><div><p>Save</p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
</div><div><div><div>IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE, ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE EXAM NO. 1128, OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE MAY BE CONSIDERED FOR AN INTERVIEW.
<br>
<br>
PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE OR INDICATE YOUR LIST NO. FOR EXAM NO. 1128.
<br>
<br>
NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.
<br>
<br>
DOF&rsquo;s Tax Audit and Enforcement Division is charged with the audit of all business and excise taxes administered by New York City. The division conducts audits related to corporate, personal, sales, and use taxes. City tax auditors conduct audits of selected audit candidates with a goal of determining the appropriate tax liability of each taxpayer and applying NYC rules and laws in accordance with the City&rsquo;s policies and procedures.
<br>
<br>
The Office of Tax Audit is charged with the audit of all business and excise taxes administered by the City of New York. Tax Audit conducts audits of general corporation tax, business corporation tax, commercial rent tax, unincorporated business tax, hotel tax, utility tax, real property transfer tax, and bank tax. Tax Audit also conducts NYC personal income tax and sales and use tax audits within New York City. Tax auditors conduct audits of selected candidates in the various administered taxes, with a goal of determining the appropriate tax liability of each taxpayer. The Office of Tax Audit includes the Field Unit, which conducts audits in the field, and the Non-field Unit, which conducts correspondence audits.
<br>
<br>
Tax Audit is seeking a highly motivated, organized and detail-oriented individual, to serve as an Administrative Operations Coordinator, for the Deputy Commissioner of Tax Audit and Enforcement unit. Reporting to the Supervisor of Administrative Operations, the selected candidate&rsquo;s duties and responsibilities will include, but are not limited to the following:
<br>
<br>
<ul><li>Prepare and coordinate with the supervisor, manager, coordinator on all Tax Audit and Enforcement Division's &quot;Other Than Personnel Services&quot; (OTPS) operations, such as Employee Move Information, work orders using Office Space, Telephone Directory updates, keep inventory of all printers, copiers, fax machines, scanners, PC's, laptops, date time machines and telephones.
</li><li>Prepare and assist the Operations Coordinator with OTPS, for the PassPort System, purchasing office supplies for the division by browsing on-line vendor catalogs, creating requisitions/purchase requests and submitting the order(s) for approval via the PassPort System. Following up with deliveries of requested items.
</li><li>Assisting the Disclosure Officer with audit and tax document requests from auditors and managers to NYS for the purposes of the NYS Sharing Agreement Exchange Program and the Exchange of Information Agreement Program between NYS and NYC. Facilitate the exchange of information between DOF and NYS.
</li><li>Prepare Out-of-Town Travel Requests, obtaining receipts for up to two (2) days of travel. Ensuring that travel requests forms are complete with detailed information, with all required signatures. Research cost using General Services Administration (GSA) government standard cost allocation.
</li><li>Assist with reviewing and the submission of the division's Authorized Driver applications and renewal process. Ensure all supporting documents are submitted with the applications. Requests for City Vehicle are submitted to supervisor for review and submitted to Facility Management Fleet Coordinator for processing.
</li><li>Assist with personnel services, work schedules changes, work unit changes, and reporting changes. Distribution of paychecks and pay stubs.
</li><li>Answering phones, managing calendars, scheduling meetings, preparing and editing correspondence, spreadsheets, presentations and other documents, maintaining files and retrieving documents and reference materials.
</li><li>Coordinate and administer audit/tax document requests from managers to Federal and NYS.
</li><li>Assist with IT related issues such as inventory and equipment repairs, PC's Laptops, phones, and office equipment. Assist with the Assistant Commissioner's front desk coverage and calendar appointments. Perform general office administrative functions and special projects requested by the division's executive staff.
</li><li>Ensure equipment is operational and stocked with necessary supplies.
</li><li>Perform special projects as directed by supervisor.
</li></ul><br>
Additional Information:
<br>
<br>
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
<br>
<br>
This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.
<br>
<br>
A strong working knowledge of MS Office is required.
<br>
<br>
PRINCIPAL ADMINISTRATIVE ASSOC - 10124</div><br>
<br>
<h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2><br>
<br>
<p>1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
<br>
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in &quot;1&quot; above; or
<br>
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in &quot;1&quot; above;
<br>
4. Education and/or experience equivalent to &quot;1&quot;, &quot;2&quot;, or &quot;3&quot; above. However, all candidates must possess the one year of administrative or supervisory experience as described in &quot;1&quot; above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in &quot;1&quot; above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.</p><br>
<br>
<h2 class="jobSectionHeader"><b>Preferred Skills</b></h2>
<br>
- Excellent written and verbal communication skills. - Strong organizational skills. - Detailed oriented and able to handle multiple assignments. - Strong interpersonal and teamwork skills.
<br>
<h2 class="jobSectionHeader"><b>55a Program</b></h2>
<br>
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
<br>
<h2 class="jobSectionHeader"><b>Public Service Loan Forgiveness</b></h2>
<br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.
<br>
<h2 class="jobSectionHeader"><b>Residency Requirement</b></h2>
<br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
<br>
<h2 class="jobSectionHeader"><b>Additional Information</b></h2><br>
<br>
<div></div><p>The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p>
</div></div><div><div>Apply <p>Save</p>
</div></div></div></div><div><div><div><div><div><div><p>Job ID</p>
<p>783033</p>
</div></div><div><div><div><p>Posted until</p>
<p>06/26/2026</p>
</div></div></div><div><div><div><p>Title code</p>
<p>10124</p>
</div></div></div><div><div><div><p>Civil service title</p>
<p>PRINCIPAL ADMINISTRATIVE ASSOC</p>
</div></div></div><div><div><div><p>Title classification</p>
<p>Competitive-1</p>
</div></div></div><div><div><div><p>Business title</p>
<p>Administrative Operations Coordinator</p>
</div></div></div></div><div><div><div><ul><li>Experience level: Experienced (non-manager)</li></ul>
</div></div><div><div><div><p>Job level</p>
<p>02</p>
</div></div></div><div><div><div><p>Number of positions</p>
<p>1</p>
</div></div></div><div><div><div><p>Work location</p>
<p>375 Pearl Street</p>
</div></div></div><div><div><ul><li>Category: Administration &amp; Human Resources</li></ul>
</div></div></div></div></div></div><div><div><div><div><p>Administrative Operations Coordinator</p></div></div></div></div></div><div></div>

Administrative Operations Coordinator

Diocese of Green Bay

<div><div><b>Coordinator of Divine Worship</b></div>
<div><b>Diocese of Green Bay / Curia</b></div>
<div>Full-Time, Benefit Eligible</div>
<div></div><div><b>PRIMARY RESPONSIBILITIES:</b></div>
<div>Responsible for the preparation and support of all liturgies with the Bishop or his delegate, National Shrine of Our Lady of Champion, curia celebrations, and other liturgies in the Diocese as necessary and</div>
<div>support formation opportunities provided by the Office of Divine Worship staff, while supporting the mission, vision, and core values of the Diocese of Green Bay.</div><br>
<div></div>
<div></div><div><b>MINIMUM KNOWLEDGE, EXPERIENCE AND SKILLS REQUIRED:
</b></div><div><i>&ldquo;Embrace the mission and vision of the Catholic Diocese of Green Bay and work in accordance with Catholic Teachings and the moral and ethical values of the Catholic Church.&rdquo;</i></div>
<div></div><ul><li>Bachelors degree.</li>
<li>2-3 years of experience in a parish or diocesan setting preferred.</li>
<li>Understanding and knowledge of liturgy required for coordination of Diocesan liturgical events and curia-wide liturgies.</li>
<li>Working knowledge of liturgical ministry.</li>
<li>Proficiency in use of variety of computer software programs and ability to learn online applications.</li>
<li>Comprehensive knowledge of grammar, spelling and punctuation required.</li>
<li>Proficiency in editing and compiling communications via variety of media platforms.</li>
<li>Must have valid driver&rsquo;s license.</li>
<li>Excellent relational and oral communication skills.</li>
<li>Professional writing skills including organized thought, a high standard of grammar and language, clarity, and conciseness.</li>
<li>Proven proofreading skills.</li>
<li>Precise detail orientation</li>
<li>Computer skills including knowledge of Microsoft Office, Publisher, Word, Excel, Constant Contact, Power Point, Adobe, and Alchemer.</li>
<li>Planning and organization skills.</li>
<li>Proven ability to draft correspondence and execute professional writing skills.</li>
<li>Ability to work through interruptions, multi-task and make independent decisions.</li>
<li>Ability to plan, prioritize, and respond to unexpected delays.</li>
<li>Ability to manage multiple projects independently.</li>
</ul>
<div></div><div><b>If interested in this position, please apply at: </b><b>https://www.gbdioc.org/careers/</b></div>
<div></div><div><i>These statements are intended to describe the general nature and level of work performed by employees assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.</i></div></div>

Coordinator of Divine Worship

New Horizon Senior Living Center

<p><b>Job Summary</b><br/>We are seeking an energetic and highly organized Scheduling Coordinator to join our dynamic team! In this vital role, you will be the heartbeat of our office operations, ensuring that staff scheduling is covered and shifts are covered to run smoothly and efficiently. Your proactive approach and excellent communication skills will help foster a seamless workflow, support our team&rsquo;s productivity, and enhance overall customer satisfaction. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant work environment.</p><p><b>Duties</b></p><ul><li>Manage and coordinate appointment scheduling for multiple departments using calendar management tools.</li><li>Answer multi-line phone systems promptly with professional phone etiquette, directing calls accurately and courteously.</li><li>Maintain organized filing systems, both physical and digital, including data entry and record keeping using Microsoft Office, Google Workspace, and other office management software.</li><li>Provide exceptional customer support by addressing inquiries, confirming appointments, and assisting clients or patients with scheduling needs.</li><li>Support front desk operations by greeting visitors, managing check-in procedures, and ensuring a welcoming environment.</li><li>Assist with clerical tasks such as proofreading documents, preparing correspondence, and maintaining accurate records.</li><li>Handle office management duties including supply inventory, filing systems, and supporting team members with administrative tasks as needed.</li><li>A scheduling coordinator manages calendars, appointments, and staffing to ensure operations run smoothly. They act as a central logistics hub, coordinating resources, handling rescheduling, and keeping all stakeholders informed of timelines, shifts, and commitments.</li><li><b>Residents Appointments:</b> Booking new resident appointments, handling cancellations, and maintaining a full, productive schedule for administrator.</li></ul><p>Corporate &amp; Business</p><ul><li><b>Executive Support:</b> Managing calendars for managers and executives, arranging meeting venues, and booking travel accommodations.</li><li><b>Communications:</b> Sending meeting reminders, fielding emails/calls, and ensuring everyone affected is notified of schedule changes.</li></ul><p>Education &amp; Non-Profits</p><ul><li>Business Management</li><li>Certified Nursing Assistant or Experienced Caregiver</li></ul><p>Key Skills Required</p><ul><li><b>Organization:</b> Balancing competing priorities and avoiding scheduling conflicts.</li><li><b>Software Proficiency:</b> Using calendar software, project management tools, and spreadsheets.</li><li><b>Communication:</b> Communicating clearly with staff, patients, clients, and vendors to resolve issues rapidly.</li><li><b>Insurance &amp; Treatment:</b> Verifying insurance eligibility, explaining treatment plans, and collecting necessary paperwork before visits.</li><li><b>Staff Rostering:</b> Assigning nurses, aides, or doctors to shifts and quickly finding coverage for last-minute call-outs. Taking call for call offs and covering shifts.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in office management or administrative roles with strong organizational skills.</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills.</li><li>Excellent phone etiquette with experience managing multi-line phone systems.</li><li>Previous experience as a medical receptionist or personal assistant is advantageous.</li><li>Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment.</li><li>Clerical experience involving filing, proofreading, and calendar management is highly desirable.</li><li>Knowledge of QuickBooks or bookkeeping experience is beneficial for handling basic financial tasks.</li><li>Demonstrated customer service skills with a friendly demeanor and professional attitude. Join us as a Scheduling Coordinator to bring your organizational talents to life! Your dedication will help us deliver outstanding service while advancing your career in a supportive and energetic workplace environment.</li></ul><p>Pay: $14.00 - $17.00 per hour</p><p>Work Location: In person</p>

Scheduling Coordinator

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