clerical specialist

Travis County

JOB
<br>Under limited direction, performs advanced complex clerical and administrative work in a specific subject area. Provides advanced customer service functions and fosters positive public relations. Performs a variety of advanced administrative, analytical, or technical work of a highly specialized nature. Coordinates or performs all functions within a distinct, complex program area. Analyzes, resolves and documents difficult problems by using appropriate and defined methods. Researches operational databases, manuals and electronic files to respond to customers and/or caller inquiries. Coordinates and completes data collection, analysis, reporting, documentation or projects. Supervises and trains clerical subordinates.DISTINGUISHING CHARACTERISTICS: This is the third in a series of three general clerical-related job classifications within the Administrative Support job family. This classification is distinguished from the Office Specialist in that incumbents typically specialize in a division/department function and also possess broader knowledge/skills about division/department operations to allow more independence in carrying out responsibilities. This classification is distinguished in that incumbents frequently work under their own initiative in performing advanced administrative/support duties and/or providing formalized work leadership. Frequently trains and/or supervises subordinate clerical personnel. The results of assigned projects have direct impact on the accomplishment or establishment of the divisional and/or departmental goals and objectives.
<br><br>
EXAMPLE OF DUTIES
<br>Applies functional knowledge to analyze and respond to matters requiring comprehensive knowledge of department policies and procedures. Performs and conducts research and interpretation of data. Coordinates and completes data collection, analysis, reporting, documentation or projects and other duties to ensure accurate and timely processing or development of required operational needs. Researches operational databases, manuals and electronic files to respond to customers and/or caller inquiries. Compiles information in a self-reporting relational database system and generates monthly workload and performance reports.Coordinates or performs all functions within a distinct, complex program area easily distinguishable from other operations or involving specialized operations that are not readily integrated into other work processes within the department. Performs highly specialized duties in furtherance of department/division mission. Supervises and trains clerical subordinates. Assists in computer training of new employees and general training of volunteers. Provides assistance to others on difficult assignments.Analyzes, resolves and documents difficult problems by using appropriate and defined methods. Authorizes exceptions to policy within defined limits and response time subject to demand for immediate service. Reports to and advises customers, representatives of other counties, law enforcement agencies and businesses. Documents actions taken in response to all inquiries.Acts as primary customer contact for assigned function with outside organizations or other departments. Responds to technical computer system and/or administrative questions and ensures necessary follow up. Responds to requests in person, by mail, and by telephone, based upon the application of established rules and regulations. Provides technical advice and assistance regarding documents required for all types of transactions. Takes initial steps to resolve and/or resolves citizen complaints about division/department. Ensures departmental policies and procedures are followed and statutory requirements are met.Performs various tasks involving processing of forms, letters, data entry/retrieval, equipment maintenance and inventory control. Participates in complex technical administrative projects with staff as directed. Assists with specialized or difficult work activities of subordinates or other staff members. Reviews documents presented for transactions. Prepares forms and determines amount of fee by applying established rules and regulations. Collects fees and provides receipts. May perform duties of Office Specialist. May serve as timekeeper. May perform transcription duties, as required for the generation of autopsy reports and other documents.Performs other job-related duties as assigned.
<br><br>
SUPPLEMENTAL INFORMATION
<br>Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions.This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.Work Hours: 8:00 AM to 5:00 PM; Monday through FridayThis position does not have remote work capability; requires working on-site in downtown Austin.Department: SheriffLocation: Austin, TXDrug and Alcohol Test RequiredCriminal, Credit, Driving, Education and Employment Background Check Required.For updates or questions on this position, contact: Monica.Risaliti@traviscountytx.gov

Office Specialist Sr. - Central Records

Didi Hirsch Mental Health Services

<div><p><b>Office Specialist (Via Avanta)</b></p>
<p>
This is a onsite position based in Pacoima, CA. The work schedule is Monday through Friday from 8:30a-5:00p.</p>
<p>
The pay range for this role is $19.87-$22.85 per hour.</p>
<p>
Ask us about loan repayment programs you may qualify for by working at Didi Hirsch.</p>
<p><b><i>
About Didi Hirsch</i></b></p>
<p>
Didi Hirsch Mental Health Services has been a national leader in whole-person mental health, crisis care, and substance use services since 1942 and is home to the nation&rsquo;s first Suicide Prevention Center. We are a nonprofit organization providing care to about 270,000 people annually across our programs. Didi Hirsch has deep roots in community-based mental health and a commitment to providing culturally responsive services that are just and equitable. More than 1,000 dedicated employees and volunteers make Didi Hirsch&rsquo;s work possible.
</p><p><b>Summary</b></p>
<p>
As an Office Specialist, you will provide essential administrative support to the assigned program or department. You will greet and assist clients and visitors, determine the purpose of their visit, and connect them with the appropriate staff in a professional and welcoming manner. In this role, you will maintain health records in accordance with federal and state guidelines and the agency&rsquo;s policies and procedures to ensure compliance. You will also deliver professional customer service to clinical and administrative staff, clients, visitors, and vendors.</p>
<p><b><i>
Primary Duties</i></b></p>
<ul>
<li>Provides reception services, greets visitors, ascertains nature of business, signs-in visitors and directs visitors to appropriate person, issues visitor&rsquo;s identification when required.</li>
<li>Operates telephone console to receive incoming calls; provides information to caller or routes caller to appropriate staff; places outgoing phone calls as needed.</li>
<li>Records accurate phone messages including name, time of call, nature of business and person called upon and delivers (via voicemail, email, etc.) to the appropriate party.</li>
<li>Checks Agency/program voice mail throughout the day and answers or directs messages to appropriate personnel (no voicemail at this time)</li>
<li>Performs clerical duties which include routine typing, filing, copying, faxing, completing and submitting Agency forms, data entry and distributing Agency communications.</li>
<li>Sorts and distributes incoming mail; prepares outgoing mail including internal office mail, external mail, overnight services, delivery services and registered mail. Assures adequate funding on postage meter at all times.</li>
<li>Assists in the maintenance of office equipment including computers, telephone systems, copiers, fax machines and other types of office equipment; calls for service when necessary.</li>
<li>Assists in assuring all safety and health standards are followed and responds to safety issues within the facility in a timely manner.</li>
<li>Develops and maintains administrative and clerical skills through seminars, workshops or other forms of training/education.</li>
<li>Attends and actively participates in all team and staff meetings.</li>
<li>Scheduling clients&rsquo; appointments per the Centralized Scheduling guidelines.</li>
<li>Checks client insurance eligibility and updates EHR.</li>
<li>Registers clients, enters, and updates information in EHR.</li>
<li>Collects clients&rsquo; payments, performs Share-Of-Cost spend-down, maintains invoice and payment logs.</li>
<li>Coordinating e-mail and appointments in the Patient Portal system.</li>
<li>Assists clinical staff with various tasks including, scheduling, reminder calls, communication with pharmacy (authorization documents) and laboratories, medical records and Payor Financial Information.</li>
<li>Scans required paper documentation into EHR.</li>
<li>Performs retro-billing when needed.</li>
<li>Monitors and updates PFI/FOA.</li>
<li>Assists with translation/interpretation when needed.</li>
<li>Assists with Requests for Records/Invoicing/Log.</li>
<li>Takes Vital Signs and records measurements in EHR.</li>
<li>Opens/closes cases in EHR and County Systems</li>
<li>Updates information in required database (Task Needs, etc.)</li>
</ul>
<p><b><i>Position Requirements</i></b></p>
<ul>
<li>High school diploma or equivalent.</li>
<li>Completion of courses in clerical and administrative skills, and/or relevant work experience.</li>
<li>Knowledge of business English, spelling, punctuation, and general office practices and procedures.</li>
<li>Demonstrated customer service skills with ability to provide prompt, friendly courteous service to callers, visitors, clients and staff.</li>
<li>Basic computer skills in Microsoft Office programs (Word, Excel, etc.)</li>
<li>Effective verbal communication skills; bi-lingual skills in approved language desirable.</li>
<li>Effective work organization skills and ability to work with minimal supervision.</li>
<li>Basic math skills to calculate routine data.</li>
<li>Support the values and mission of Didi Hirsch as related to employment.</li>
<li>Know and comply with Agency policies and procedures.</li>
<li>Present ideas, information, and viewpoints clearly, both verbally and in writing.</li>
<li>Demonstrate commitment to team objectives and Didi Hirsch philosophies.</li></ul><br>
<p></p>
<div>
<p><b><i>Our Vision</i></b></p>
<p>
A future where everyone has equitable access to care and is empowered to achieve optimal mental health and well-being.</p>
<p><b><i>
Our Mission</i></b></p>
<p>
Didi Hirsch provides compassionate mental health, substance use, and suicide prevention services to individuals and families, especially in communities where discrimination and injustice limit access.</p>
<p><b><i>
CORE VALUES</i></b></p>
<p><b>
Excellence:</b> We are constantly innovating, learning from the communities we serve, and applying the latest research to advance best practices. We uphold the highest ethical standards to ensure we are providing compassionate and excellent care.</p><br>
<p><b>
Diversity &amp; Inclusion: </b>We value diversity of background, experience, and ideas. We celebrate differences and prioritize creating a sense of belonging.</p>
<p><b>
Equity:</b> We are dedicated to promoting health equity in our communities, and we work to dismantle disparities and discrimination within both systems of care and society.</p><br>
<p><b>
Well Being: </b>We are devoted to the well-being of our staff, volunteers, and communities, and believe healthy teams lead to healthy clients.</p><br>
<p><b>
Advocacy:</b> We advocate across all levels of government and use our voice to reduce barriers to care with the goal of access to high quality, integrated healthcare for all.</p><br>
<p><b>
Community Engagement: </b>We build partnerships in the community and across sectors to create a more inclusive and responsive mental health ecosystem and enhance greater accessibility to care and support.</p>
</div>
<div><div><div><div><div><p>#LI-KS1 #LI-Onsite</p></div></div></div></div></div></div>

Office Specialist

State of Utah

<p></p><div><p><b>Office Specialist II</b></p><p><b>
FT / PT Status &ndash; </b>Full-Time<br>
<b>Salary &ndash; </b>$19.49 - $ Hourly Wage
<br>
<b>Remote Work / In-Office &ndash; </b>In-Office / On-Site<br>
<br>
<b>Recruiter &ndash; </b>Staci Ditzer | snditzer@utah.gov | 801-545-5511<br>
<b>Application Deadline &ndash; </b>4/23/2026</p><p></p><p><b><br>
Key Responsibilities</b></p><p></p><div><br>
Make a Real Impact: Join Our Team as an Office Specialist II!</div><p>
Do you have a knack for keeping things running smoothly, a love for details, and a passion for making a difference? The Utah Department of Corrections is looking for an organized and dedicated <b>Office Specialist II </b>to join our team. This role is perfect for someone who thrives in a fast-paced environment and wants to contribute to the rehabilitation and support of incarcerated individuals.</p><div><b>
Job Description</b></div><p>
As an Office Specialist II, you will be a key player in our operations, providing essential administrative support that helps our department run effectively. You'll work closely with a diverse team to ensure smooth daily operations and contribute to our mission of public safety and rehabilitation.</p><p><b>
Your responsibilities will include:</b></p><ul><li><div>
Managing and processing <b>offender grievances and GRAMA (Government Records Access and Management Act) requests</b>, ensuring all documentation is accurate and timely.</div></li><li><div>
Oversee residents' inmate accounts, including deposits, withdrawls, monthly statements, payment of fees, and settlement of other debts. This includes assigning and disbursing debit cards and checks.</div></li><li><div>
Assisting with our therapeutic, <b>volunteer and education programs</b>, helping to coordinate and support initiatives that offer new opportunities for incarcerated and paroled individuals.</div></li><li><div>
Playing a direct role in the <b>rehabilitation of incarcerated individuals </b>through meticulous record-keeping and support of programs designed for their success.</div></li><li><div><b>
Supporting staff through essential administrative tasks</b>, including processing purchases, organizing and maintaining critical documents, and keeping daily trackers and databases up to date.</div></li><li><div>
Maintaining a <b>professional and positive attitude</b>, promoting teamwork, and maintaining a high level of confidentiality.</div></li><li><div>
Communicating effectively with staff, offenders, and the public, both verbally and in writing.</div></li><li><p>
Assisting with special projects and other duties as assigned.</p></li></ul><div>
We currently have 2 open In-Office positions at the following locations:</div><div></div><ul><li><div><br>
1480 N 8000 W, Salt Lake City, UT, 84116</div></li><li><p>
14717 Minuteman Dr, Draper, UT 84020, USA</p></li></ul><p></p><p><b>
</b><b>Qualifications</b></p><p><br>
If you are a highly organized, detail-oriented individual with a strong sense of purpose, we encourage you to apply. This is a chance to use your skills to help create a safer community and support positive change.</p><div>
Ideal candidate will:</div><ul><li><div>
Have working clerical or secretarial experience in a Law Enforcement Agency, the Legal system, and/or the Courts system.</div></li><li><div>
Be detail oriented.</div></li><li><div>
Will have experience with accounts payable and accounts receivables.</div></li><li><div>
Display excellent communication skills.</div></li><li><div>
Have experience in understanding and applying state statutes, rules and laws to work related procedures.</div></li><li><p>
Speaks, Reads, Writes fluently in English.</p></li></ul><div>
Responsibilities:</div><ul><li><div>
Resident finance-accounts payable and accouts receivables</div></li><li><div>
Inventory, purchasing, intakes and case closeouts.</div></li><li><div>
Prepare and/or process documents; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc.</div></li><li><div>
Writes or drafts correspondence, reports, documents and/or other written materials.</div></li><li><div>
Retrieves data found in databases to generate requested reports.</div></li><li><div>
Assists staff to locate, view, or assemble scanned, or archived documents and/or information.</div></li><li><div>
Verifies data entry by comparing the source document against input data, utilizing automated verification system, using dual entry or other verification technique.</div></li><li><div>
Maintains and/or creates files or record keeping systems. Sorts, labels, files, archives and retrieves documents, or other materials.</div></li><li><p>
Reviews files, records, etc., to determine action to be taken.</p></li></ul><div>
Qualifications:</div><div>
(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)</div><ul><li><div>
Find, gather and collect information or data</div></li><li><div>
Deal with people in a manner which shows sensitivity, tact, and professionalism</div></li><li><div>
Enter, transcribe, record, store, or maintain information in either written or electronic form.</div></li><li><div>
Monitoring and reviewing program entries</div></li><li><div>
Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally</div></li><li><div>
Follow principles, practices and procedures of an office environment</div></li><li><div>
Operate a computer keyboard</div></li><li><div>
Operate office equipment</div></li><li><div>
Compile, categorize,audit, verify, or process information or data</div></li><li><div>
Communicate fluently in English</div></li><li><div>
Review and/or edit documents for accuracy and completeness</div></li><li><div>
Establish, organize and/or maintain files</div></li><li><div>
Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing</div></li><li><div>
Organize information in a clear and concise manner</div></li><li><div>
Use automated software applications</div></li><li><div>
Research methods, techniques, and/or sources of information</div></li><li><p>
Grammar, spelling and punctuation</p></li></ul><p></p><p><b>
About the Role</b></p><p><b>
Location</b> &ndash;
<br>
14717 S Minuteman Drive<br>
Draper, UT, 84020<br>
United States
<br>
<b>Background Check Required</b> &ndash; A comprehensive background investigation, which may include a polygraph, may be required.<br>
<b>Drug Test Required</b> &ndash; Yes
<br>
<b>Schedule Code</b> &ndash; B - Competitive Career Service</p><p><b>
Why You Should Join Our Team</b><br>
In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:</p><ul><li><b>
Job Stability: </b>Enjoy the security and reliability of employment within a well-established organization.</li><li><b>
Career Growth:</b><b> </b>Develop valuable skills and gain opportunities for leadership within a large organization.</li><li><b>
Meaningful Work: </b>Contribute to an important service that benefits the community and supports organizational goals.</li><li><b>
Supportive Work Environment:</b><b> </b>Be part of a team that values cooperation, strong work ethics, and mutual support.</li></ul><p><b>
The Agency</b></p><div><br>
The Utah Department of Corrections as a dedicated team of professionals ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment.</div><p>
For additional information about the Utah Department of Corrections please go to this link. http://www.corrections.utah.gov/</p><p><b>
EEO Statement</b><br>
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.</p></div><div></div>

Office Specialist II

City of Reno

JOB
<br>Under general supervision, performs a variety of advanced clerical and routine technical, programmatic, and administrative duties requiring the application of specific program knowledge and administrative, secretarial, and clerical skills in support of a City department, division, or program area; assumes on-going programmatic responsibilities specific to area of assignment; researches and recommends new service delivery methods, policies, and procedures; coordinates assigned programs, projects, and services with other City departments, divisions, and outside agencies; and provides specialized departmental or program information and assistance to City staff and the general public.
<br><br>
EXAMPLE OF DUTIES
<br>The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.Perform a variety of advanced clerical and routine technical, programmatic, and administrative duties requiring the application of specific program knowledge and administrative, secretarial, and clerical skills in support of a City department, division, or program; assume responsibility for specific program area duties; provide assistance in administrative and operating programs as assigned.Serve as primary contact and liaison for assigned functions and programs with other City staff, the general public, and outside agencies and organizations; screen office calls, visitors, and mail; provide information and assistance including responding to requests for information and assistance; assist the public and other City staff in interpreting and applying City policies, procedures, codes, and ordinances; research information related to City regulations and departmental policies; explain, justify, and defend programs, policies, and activities.Conduct a variety of studies and research for assigned area; collect, compile, and review information from various sources on a variety of specialized topics related to program area of assignment; participate in the preparation of reports that present data, identify alternatives, and make and justify recommendations.Perform a variety of special projects and assignments in assigned area including the implementation and coordination of assigned program and project components; assist with the development of policies and procedures; implement and monitor program activities.Verify and review materials, applications, records, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, and reports; provide information and forms to the public; collect and process appropriate information.Assist in coordinating and monitoring the assigned budget and contracts; compile annual budget requests; prepare revenue projections; recommend expenditure requests for designated accounts; monitor approved budget accounts; process progress payments and monitor contractual expensesProcess invoices, contracts, work orders, change orders, purchase order numbers, check requests, and requisitions for assigned area; coordinate the resolution of contract and invoice issues with accounts payable and contracts functions; ensure vendor invoices and change order files are accurate and up-to-date including having correct account codes and appropriate approvals; ensure new vendors have completed required new vendor information form.Type and proofread a wide variety of reports, letters, memoranda, correspondence, contracts, agreements, Requests for Proposals, agenda items, statistical charts, and other documents and material; type from rough draft, verbal instruction, or transcribing machine; independently compose documents related to assigned area of responsibility.Maintain calendar of activities, meetings, and various events for assigned projects, programs, and staff; coordinate activities with other City departments, the public and outside agencies.Arrange and coordinate meetings, workshops, and training sessions for various groups and committees; prepare agendas and correspondence; attend meetings and take, transcribe, and assure proper distribution of minutes.Establish and maintain various filing systems, schedules and records; file correspondence, reports, bulletins and cards; log reports, applications, and/or telephone calls; maintain records related to specific area of assignment.Perform a variety of general bookkeeping and clerical accounting duties and responsibilities involved in financial record keeping and reporting for assigned area; maintain a variety of accounting records, logs, and files; verify, balance, and adjust accounting records.Recommend improvements in work flow, procedure and use of equipment and forms; implement improvements as approved; develop and revise office forms and report formats as required.Ensure that all required supplies are available as needed and that the facility and equipment are in proper working order.Operate a variety of office equipment including copiers, facsimile machine and computer; utilize various computer applications and software packages; enter data, maintain and generate reports from a database or network system; input, maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing, desktop publishing, and other computer applications; organize and maintain disk storage and filing.As assigned, arrange and coordinate meetings; prepare agendas and correspondence; attend meetings and take, transcribe, and assure proper distribution of minutes.May lead, oversee, and review the work of lower level clerical staff; review work for accuracy and completeness.Perform related duties as required.
<br><br>
SUPPLEMENTAL INFORMATION
<br>PHYSICAL DEMANDS AND WORKING ENVIRONMENTThe conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.Environment: Work is performed primarily in a standard office.Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Program Assistant - Housing and Neighborhood Development - Grant Funded

University of Connecticut

<p></p><div><p><b>Additional Links:</b></p>
<div></div><ul><div>This position is covered by the NP-3 Bargaining Unit; click here to review the current NP-3 Contract.</div>
<div></div><div>This position is in salary group CL-13; click here to review the current CL Pay Plan</div>
<div></div><div>This position is part of a classified Bargianing Unit. The benefits are:</div></ul><br>
<p></p><div>At UConn Health this class is accountable for performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area. This position will work in the Central Monitoring Room in the UConn Health University Tower in Farmington, CT.</div>
<div>
</div><div><b>COMPREHENSIVE BENEFITS OFFERED:</b></div>
<ul>
<li><div>Industry-leading health insurance options and affordability, some offer no annual deductible and minimal co-pays</div>
</li>
<li><div>$1.50 per hour shift diferential.</div>
</li>
<li><div>Once telemetry certified, will receive an additional $1.25 per hour stipend</div>
</li>
<li><div>Generous vacation and sick-time plans</div>
</li>
<li><div>Quick commute access from I-84, Route 9 and surrounding areas</div>
</li>
<li><p>State of the art facility and campus environments</p>
</li>
</ul><div></div><p><b>SCHEDULE</b>: Part time, 72 hours every two weeks, 11:00 p.m. to 7:30 a.m., rotating weekends and holidays, 30-minute unpaid meal break</p>
<div>
</div><div><b>MINIMUM QUALIFICATIONS:</b></div>
<p><b>
KNOWLEDGE, SKILLS, ABILITIES:</b> Knowledge of office systems and procedures including proper telephone usage and filing; oral and written communication skills; skill in performing arithmetical computations; basic interpersonal skills; ability to perform a full range of clerical tasks; ability to operate office equipment which may include word processors, computer terminals or other automated equipment; ability to schedule and prioritize workflow; ability to read and interpret complex instructions.</p>
<div>
</div><div><b>EXPERIENCE AND TRAINING: </b>Two (2) years' general clerical work experience.</div>
<div>
</div><div></div><p><b>SUBSTITUTION ALLOWED:</b> College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling six (6) months of experience.</p>
<div>
</div><div><b>PREFERRED:
</b></div><ul><li><div>Current EKG monitoring certification and/or telemetry experience.
</div></li><li><div>Bachelor Degree</div>
</li>
<li><div>2 years - Medical Assistant - EMT - EKG Tech or inpatient hospital Nurse Aide experience</div>
</li>
<li><p>Current Clerical experience in an inpatient acute care hospital unit</p>
</li>
</ul><div><b>SPECIAL REQUIREMENT:</b></div>
<p>
IF NOT CERTIFIED AT HIRE; EKG MONITORING CERTIFICATION MUST BE OBTAINED WITHIN SIX (6) MONTHS OF HIRE TO RETAIN EMPLOYMENT.</p>
<div>
</div><div><b>EXAMPLES OF DUTIES:</b></div>
<ul>
<li><div>Observes EKG monitors and reports irregularities to appropriate medical staff.
</div></li><li><div>Processes admissions, greet and receives new patients; obtains patients' information, assembles/reviews patients' charts upon admission.</div>
</li>
<li><div>Notifies nursing staff/physicians of patient admission or returns of surgical patients.
</div></li><li><div>Communicates with patients' family members and help them comply with admissions and discharge procedures. Provides appropriate factual information.
</div></li><li><div>Transcribes physician orders, processes/schedules orders for diagnostic and therapeutic tests and procedures.</div>
</li>
<li><div>Notifies staff of new orders.</div>
</li>
<li><div>Requests services from ancillary and support.</div>
</li>
<li><div>Notifies staff of critical diagnostic test results; tile/scan diagnostic test results.</div>
</li>
<li><div>Transports specimens, supplies and medication using pneumatic tubes.
</div></li><li><div>Observes screen of cardiac monitor and listens for alarm; respond to cardiac or respiratory arrests and initiate calls for cardiac or respiratory arrests, notifies medical staff.</div>
</li>
<li><div>Maintains unit records; performs quality assurance on charts [verifies that charts/forms are filed and labeled correctly, all orders have been transcribed, allergies are noted]; coordinates entry/maintenance of admission/discharge records ensuring patients' information is recorded in all required systems; maintains patient charts by thinning and adding forms as needed; tile forms and reports.
</div></li><li><div>Order supplies and maintains stock of unit materials e.g. supply of chart forms, patient care supplies, equipment, and clerical/desk supplies.
</div></li><li><div>Maintains a hazardous-free work environment and adheres to infection control standards and unit security.
</div></li><li><div>Sends and are receives documents via fax machine, scanners, email, etc., duplicates documents using copier or scanner.
</div></li><li><div>Use software for word-processing, emailing, spreadsheets, etc; generate reports and responds to correspondence as directed.
</div></li><li><div>Responds to patients and staff and visitors requests or complaints.
</div></li><li><div>Utilizes and communicates with staff and patients via Connexall ( training provided)
</div></li><li><div>Answers and process unit phone calls. Assists in the orientation of new staff.
</div></li><li><div>Attends in-service training sessions and department staff meetings as required.
</div></li><li><div>Participates in performance improvement activities.
</div></li><li><p>Other related duties as assigned.</p>
</li>
</ul><div></div><p><b>FULL TIME EQUIVALENT SALARY MINIMUM:</b> $48,365.00, $23.17 hourly</p>
<div><b>
</b></div><div><b>WHY UCONN HEALTH</b></div>
<p>
UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.</p></div><div></div>

Office Assistant

State of Oklahoma

<div><p><b>Job Posting Title</b></p>
Administrative Technician III<p></p><p><b>
Agency</b></p>
131 DEPARTMENT OF CORRECTIONS<p></p><p><b>
Supervisory Organization</b></p>
DOC P&amp;P Region II<p></p><p><b>
Job Posting End Date
</b></p><p>Refer to the date listed at the top of this posting, if available. Continuous if date is blank.</p><p>
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.</p><p></p><p><b>
Estimated Appointment End Date (Continuous if Blank)</b></p><p></p><p><b>
Full/Part-Time</b></p>
Full time<p></p><p><b>
Job Type</b></p>
Regular<p></p><p><b>
Compensation</b></p>
$31,675.28<p></p><p><b>
Job Description</b></p><h1 class="jobSectionHeader"><b>
Basic Purpose</b></h1><p>
Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.</p><p></p><h1 class="jobSectionHeader"><b><br>
Typical Functions</b></h1><ul><li><p>
Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports.</p></li><li><p>
Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements.</p></li><li><p>
Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.</p></li><li><p>
Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.</p></li><li><p>
Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.</p></li><li><p>
Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.</p></li><li><p>
Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment.</p></li><li><p>
Supervises staff and activities involved in the performance of specialized or technical work, which involves the exercise of independent judgment; develops operational procedures and trains staff.</p></li><li><p>
Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.</p></li><li><p>
Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.</p></li></ul><p></p><h1 class="jobSectionHeader"><b><br>
Level Descriptor</b></h1><p>
This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis.</p><p></p><h1 class="jobSectionHeader"><b><br>
Education and Experience</b></h1><p>
Education and Experience requirements at this level consist of two years of clerical office experience; or an equivalent combination of education and experience.</p><p></p><h1 class="jobSectionHeader"><b><br>
Knowledge, Skills, Abilities and Competencies</b></h1><p>
Knowledge, Skills and Abilities required at this level include knowledge of office methods and procedures; of grammar, punctuation and spelling; of mathematics; of preparing and interpreting charts and graphs; of basic bookkeeping procedures; of inventory techniques; of telephone procedures; of standard business communications; and of current office technologies. Skill is required to operate office machines including computers. Ability is required to follow oral and written instructions; to establish and maintain effective working relationships with others; to establish and maintain filing systems; and to prepare documents, reports, and files for dissemination to external sources.</p><p></p><h1 class="jobSectionHeader"><b>
Additional Job Description:</b></h1><p>
Probation and Parole Region II/Lawton</p><p></p><p>
This is not a remote position.</p><p></p><p><b>
Equal Opportunity Employment</b></p><p>
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.</p><p></p><p>
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.</p><p>
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:
</p><p></p><p>Agency Contact</p></div>

Administrative Technician III

Gategroup

<div><p>We&rsquo;re looking for motivated, engaged people to help make everyone&rsquo;s journeys better.</p>
The Administrative Specialist is responsible to assist the office and operations staff with correspondence (Internal and External), billing issues, accounts payable documents, customer requests, supply and ordering items, and general office responsibilities.<p><b>
Hourly Rate: Up to $28/hr</b></p><p></p><p><b>
Benefits</b></p><ul><li><p>
Paid time off</p></li><li><p>
401k, with company match</p></li><li><p>
Company sponsored life insurance</p></li><li><p>
Medical, dental, vision plans</p></li><li><p>
Voluntary short-term/long-term disability insurance</p></li><li><p>
Voluntary life, accident, and hospital plans</p></li><li><p>
Employee Assistance Program</p></li><li><p>
Commuter benefits</p></li><li><p>
Employee Discounts</p></li><li><p>
Weekly pay for union employees</p></li></ul><p></p><p><b>
Main Duties and Responsibilities:</b></p><ul><li><p>
Initiates written and oral communication to unit management, and customers as directed</p></li><li><p>
Organizes and distributes charter information to production departments and management staff</p></li><li><p>
Orders operating supplies and required computer requirements as needed</p></li><li><p>
Assists in billing issues, accounts payable when applicable</p></li><li><p>
Distribution of inbound mail and documents received on a daily basis from fax machine and routes to appropriate department or manager</p></li><li><p>
General office duties to include but not limited to filing, telephone routing and messages, etc.</p></li></ul><p></p><p><b>
Qualifications</b></p><p><b>
Education:
</b></p><ul><li><p>High School Diploma or GED is required</p></li></ul><p></p><p><b>
Work Experience:</b></p><ul><li><p>
Minimum of 1-2 years of experience with clerical duties and responsibilities</p></li></ul><p></p><p><b>
Technical Skills: </b>(Certification, Licenses and Registration)</p><ul><li><p>
Must have strong computer skills using Microsoft Office Products including Excel and PowerPoint</p></li><li><p>
Ability to work in a fast paced, deadline driven environment</p></li><li><p>
Excellent time management skills required</p></li><li><p>
Strong organizational, analytical and leadership skills required</p></li></ul><p></p><p><b>
Language / Communication Skills:</b></p><ul><li><p>
Must have excellent written and oral communication skills</p></li></ul><p></p><p><b>
Job Dimensions</b></p><p><b>
Geographic Responsibility: </b>TBA</p><p></p><p><b>
Type of Employment: </b>Full-time / Part-time</p><p></p><p><b>
Travel %: </b>None</p><p></p><p><b>
Exemption Classification: </b>Non-Exempt</p><p></p><p><b>
Internal Relationships:
</b></p><p></p><p><b>External Relationships:</b></p><p></p><p><b>
Work Environment / Requirements of the Job:</b></p><p></p><p><b>
Budget / Revenue Responsibility:</b> (Local Currency)</p><p></p><p><b>
Organization Structure</b></p><p><b>
Direct Line Manager (Title): </b>Varies by unit: &ldquo;GM&rdquo;, &ldquo;Mgr, Ops&rdquo;, &ldquo;Senior Mgr, Ops&rdquo;, or &ldquo;Dir, Assembly&rdquo;</p><p></p><p><b>
Dotted Line Manager (Title, if applicable):</b> N/A</p><p></p><p><b>
Number of Direct Reports:</b> NA</p><p></p><p><b>
Number of Dotted Line Reports: </b>NA</p><p></p><p><b>
Estimated Total Size of Team:</b> 2</p><p></p><p><b>
gategroup Competencies Required to be Successful in the Job:</b></p><ul><li><p><b>
Thinking &ndash; </b>Information Search and analysis &amp; problem resolution skills</p></li><li><p><b>
Engaging &ndash; </b>Understanding others, Team Leadership and Developing People</p></li><li><p><b>
Inspiring &ndash; </b>Influencing and building relationships, Motivating and Inspiring, Communicating effectively</p></li><li><p><b>
Achieving &ndash; </b>Delivering business results under pressure, Championing Performance Improvement and Customer Focus</p></li></ul><p></p><p><b>
Demonstrated Values to be Successful in the Position</b></p><p>
Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone:</p><ul><li><p>
We treat each other with respect and we act with <b><i>integrity</i></b></p></li><li><p>
We communicate and keep each other informed</p></li><li><p>
We put our heads together to problem solve and deliver <b><i>excellence</i></b> as a team</p></li><li><p>
We have <b><i>passion </i></b>for our work and we pay attention to the little details</p></li><li><p>
We foster an environment of <b><i>accountability</i></b>, take responsibility for our actions and learn from our mistakes</p></li><li><p>
We do what we say we will do, when we say we are going to do it</p></li><li><p>
We care about our coworkers, always taking an opportunity to make someone&rsquo;s day better</p></li></ul><p></p><p><i>
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.</i></p><p></p><p><i>
gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law.</i></p><p></p><p><i>
For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: </i><i>http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf</i></p><p></p><p>
We anticipate that this job will close on:</p>
05/01/2026<p></p><p><br>
If you want to be part of a team that helps make travel and culinary memories, join us!</p></div>

Administrative Specialist - Fleet Maintenance

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