clerical supervisor

CITY OF MESQUITE

JOB
<br><b>Salary:</b> $24.00/hr.To provide a wide variety of highly responsible and complex clerical and secretarial duties in the coordination of a department or division; to provide professional, effective and efficient public service assistance to the general public; and, depending upon assignment, to supervise, assign, review and participate in the work of staff involved in providing clerical and secretarial support to an assigned department.SUPERVISIONGeneral supervision provided by various Department Director or designee.
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EXAMPLE OF DUTIES
<br>All behaviors comply with the Code of Conduct and Rules of Behavior outlined in Chapter 8 of the General Government Policies and Procedures Manual.Depending upon assignment, may plan, prioritize, assign, supervise and review the work of assigned clerical staff; and provide training and direction as needed.Depending upon assignment, may oversee and participate in clerical and secretarial support work to assist designated department staff in the completion of their duties and responsibilities.May maintain work and leave time records such as monthly duty schedule and vacation and training schedules for various personnel; maintain and update personnel files as needed; prepare and maintain reimbursement and expense vouchers; and verify invoices and employee hours before disbursing payment.Compose, prepare and review a variety of memorandums, correspondence, reports, public notices and documents as assigned; complete various forms; prepare and distribute reports for review and use; prepare and maintain a variety of forms used by an assigned department; may coordinate payroll activities.Answer questions and provide information to the public; receive citizen and client complaints and questions; and provide assistance filling out City required forms as necessary.Prepare and maintain a variety of files and filing systems; prepare, maintain and update various records; research and verify information as requested; purge files as appropriate.Prepare materials and correspondence for distribution within the City and to other related external businesses and governmental agencies.Screen and direct calls and visitors as appropriate; schedule travel arrangements, reservations, daily operations or meetings as assigned.May Participate in annual department budget preparation and administration.Order and maintain office supplies and associated materials; maintain outstanding purchase orders for office supplies and associated materials.OTHER DUTIES AND RESPONSIBILITIESMay serve as a Notary Public; notarize a variety of documents related to City business.Balance receipts for petty cash as needed; issue receipts for department services as necessary; coordinate disposition and sale of City-owned equipment as requested.Attend various meetings and take, transcribe and prepare minutes as appropriate; prepare agendas and associated materials.Assist with computer troubleshooting as necessary; assist with entering data into the computer system; backup files as requested; research various information as needed.Participate in the preparation of work schedules; assist in developing goals and objectives for the department's function; evaluate policies and procedures; implement new policies and procedures.Perform other duties as assigned.
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SUPPLEMENTAL INFORMATION
<br>This position does not require a physical for employment. Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations, are encouraged to apply.

Office Coordinator- Library

Coweta County

<div></div><div><div><b>Announcement Open Until Thursday March 26, 2026, at 5pm</b></div><div><b>
Grade 12: Minimum Wage $22.19 per hour</b></div><div><i>
Dept/Div: Multiple/N/A -FLSA Status: Non-Exempt</i></div><div><b>
General Definition of Work</b></div><div>
Performs intermediate skilled administrative support work participating in and providing administrative support and office coordination for an assigned department, preparing and processing various financial documents, entering and retrieving data from computer system, assisting customers, preparing and maintaining records and files, preparing reports, and related work as apparent or assigned. Work is performed under the limited supervision of the assigned department head. Continuous supervision is exercised over assigned staff.</div><div></div><div><b><br>
Qualification Requirements</b></div><div><i>
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.</i></div><div></div><div><b><br>
Essential Functions</b></div><div>
Plans, organizes, directs, schedules the workload and activities of staff for the department.</div><div>
Plans, coordinates, assigns, supervises and performs clerical work; orients, trains, develops, assists and reviews progress of subordinate support personnel; recommends hiring, transfer, promotions and termination of personnel.</div><div>
Prepares and maintains time sheets and on call scheduling for the department.</div><div>
Prepares and manages RFP&rsquo;s, maintains database and submits and maintains issue papers.</div><div>
Performs data entry inputting, reconciling and calculating payments and deposits for department&rsquo;s accounts and responsible for coding and approving invoices.</div><div>
Assists with implementation and maintenance of software and associated databases; tracks ticket activity, and schedules departmental maintenance and repairs.</div><div>
Composes correspondence and prepares reports independently or from oral instructions; prepares and revises department&rsquo;s SOPs, policies, ordinances, and procedures.</div><div>
Develops and maintains various database systems and programs; provides reports and schedules to County departments.</div><div>
Assists the public and County departments with the completion of various records, applications, etc.; verifies completeness and accuracy of information; coordinates processes with other agencies and departments.</div><div>
Prepares statistical and financial reports; processes budget information and compiles figures for annual budget; prepares and administers office budget and department personnel.</div><div>
Coordinates and attends meetings, oversees the preparation of packages for dissemination prior to meetings; coordinates and organizes events; makes travel arrangements.</div><div>
Receives calls, ascertains nature of business and directs to appropriate party for disposition; responds to inquiries and complaints.</div><div>
Performs a variety of complex clerical and office assistance duties; operates a variety of office equipment.</div><div>
Encourages and promotes a culture of excellent service.</div><div></div><div><b><br>
Knowledge, Skills and Abilities</b></div><div>
Thorough knowledge of departmental procedures and equipment and of office and clerical operations; general knowledge of the operations of local government; ability to follow complex oral and written directions; ability to meet governmental officials and others with tact and diplomacy; ability to operate standard office, data entry and word processing equipment; ability to maintain complex records and prepare reports from such records; ability to plan and supervise the work of others; ability to establish and maintain effective working relationships with associates, contractors, vendors, and the general public.</div><div></div><div><b><br>
Education and Experience</b></div><div>
Bachelor's degree with coursework in business administration, marketing, or related field preferred and considerable experience in administrative support work involving public contact including some supervisory experience, or equivalent combination of education and experience.</div><div></div><div><b><br>
Physical Requirements</b></div><div>
This work requires the occasional exertion of up to 10 pounds of force; work regularly requires speaking or hearing and using hands to finger, handle or feel, frequently requires sitting and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).</div><div></div><div><b><br>
Special Requirements</b></div><div>
Specific certifications, licenses and/or training may be required, as determined by the department or agency placement.</div><div>
Favorable background history as determined by review of local, State and Federal records.</div><div>
Valid driver's license in the State of Georgia with a favorable driving history.</div><div></div><div><br>
Last Revised: 11/9/2023</div></div>

Office Manager - 911/EMA

State of Alaska

<p></p><div><div><div><p><b>The Glennallen Trial Court of the Alaska Court System (ACS) is seeking a dynamic, motivated professional to join our team as a Clerk of Court (salary range 12). This key role leads and oversees clerical operations in the Glennallen Court while also providing essential backup and remote support to the Cordova and Valdez courts. If you&rsquo;re ready to take on a leadership position that keeps the justice system running smoothly across multiple communities, this is your opportunity to make a meaningful impact.</b></p><ul><li><br>
<b>Employees transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement.</b></li></ul><p><b><br>
Trial Court Case Management and Support</b></p><p>
This position will provide professional technical support, leadership, and supervision of the various functions of the clerk's office including processing of all criminal, civil, small claims, minor offense, probate and children's cases. In this capacity, you will assure efficient case flow management, integrity of court records, files, and accounts, effective jury management, in-court procedures, accurate warrant procedure, and collection and disbursement of fines, restitution, and other funds.<br>
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Assuring that ACS rules and Third District policies and procedures are followed within the court, you will review statutes, rules, bills, codes, policies, and procedures and apply them as required. You will coordinate closely with the Valdez and Cordova courts as a team to ensure coverage of all essential operations and calendars and occasionally assist other Third District rural courts.</p><p><b><br>
Accounting / Bookkeeping</b></p><p>
This position will be required to balance the cash ledger and journal for the court's trust fund, make deposits, report quarterly and monthly to Fiscal Operations, issue checks and ensure distribution of monies in a timely manner. In addition, the incumbent will be expected to pick up mail from the post office and make bank deposits using their personal vehicle. Reimbursement for mileage will be provided.</p><p><b><br>
External Public Relations and Special Assignments</b></p><p>
You will receive and respond to complaints from the general public, parties, attorneys, judges and others about the Glennallen Trial Court, conduct investigations as necessary to resolve problems, and with the judge, serve as liaison for the court with local public agencies and a variety of organizations on issues of mutual concern.</p><p><b><br>
Facility and Materials Management</b></p><p>
This position will operate, troubleshoot, and update computer systems and records, assure that data is entered correctly and work with information services on all technology-related matters.</p><p><b><br>
The Work Hours</b></p><p>
This position is scheduled to work 37.5 hours per week. The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.</p><div></div><p><b><br>
Exceptional Benefits for Full-Time Employees</b></p><p>
We offer a competitive benefits package that includes <b>12 paid holidays</b>, <b>medical, dental, and optional vision coverage</b>, and <b>employer-paid life insurance</b>. Employees are enrolled in the <b>Public Employees Retirement System (PERS) </b>and the <b>Alaska Supplemental Annuity Plan (SBS)</b>, with access to the <b>Alaska Deferred Compensation Plan</b>. <b>Personal leave </b>is accrued for vacation, illness, or personal needs.</p><p>
Enjoy peace of mind and long-term security while serving your community.</p><p>
See http://doa.alaska.gov/drb/index.html for additional information.</p><br>
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<b>IMPORTANT: Please attach a letter expressing your interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.</b><br>
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For more information on the Alaska Court System, please visit: </b><b>http://www.courts.alaska.gov</b></p><p><b><br>
For information about what state courts do, please watch the following short video:</b><br>
<b>VIDEO: The who, what, when, where and how of state courts</b></p><p><b><br>
The Alaska Court System is an EEO employer and proudly promotes diversity.</b></p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<div><p>Graduation from high school or completion of a General Education Development (GED) certificate AND one year of general clerical, office or retail work experience.<br>
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OR<br>
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Graduation from high school or completion of a General Education Development (GED) certificate AND completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Additional Required Information</b></h2></div>
<p></p><div><p><b>This applies to your application submission.</b></p><p><b>
Documents to be Attached to the Application (REQUIRED):</b></p><ul><li>
Post-secondary transcripts, if using education to meet minimum qualifications.</li><li>
A letter of interest, completed per the instructions below.</li><li>
A list of at least three (3) professional references, who have had supervisory authority over you along with their daytime contact phone numbers <b>and </b>email addresses.</li></ul><p><b>
LETTER OF INTEREST</b></p><p>
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to <b>recruitment@akcourts.gov</b><b>.</b><br>
<b>Your letter of interest should:</b></p><p>
1) Be professionally written and include proper format, grammar, spelling, and punctuation.<br>
2) Explain how you meet the minimum qualifications of the position.<br>
3) Express your interest in employment with the Alaska Court System.<br>
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 The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.</p><p><b>
LEGAL EMPLOYMENT</b><br>
The State&rsquo;s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. <b>The Alaska Court System does not sponsor visas.</b></p><p><b>
WORK EXPERIENCE</b><br>
If using work experience not already documented in your application, provide the employer&rsquo;s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.</p><p><b>
EDUCATION</b><br>
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.</p><p><b>
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION</b><br>
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.</p><p><b>
SELECTION PROCEDURE</b><br>
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered &quot;not qualified,&quot; you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor<b>.</b></p><p><b>
MULTIPLE VACANCIES NOTICE</b><br>
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.<br>
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<b>NEPOTISM REVIEW</b><br>
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director<i>.</i><br>
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<b>BACKGROUND CHECK</b><br>
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer &quot;no&quot; to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Contact Information</b></h2></div>
<p></p><div><p>Contact Title: <b>Recruitment</b></p><p><b>
E-Mail: </b>recruitment@akcourts.gov</p><p>
 Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501</p><p>
 Phone Number: (907) 264-8242</p></div></div></div><p></p>
<br><p></p><div><div><div><div><b>The Alaska Court System provides a variety of benefits for eligible employees, which are a significant part of the total compensation package. The following are typical benefits available to full-time employees. Actual benefits received may differ by position type or be prorated for other than full time work.</b><br>
 <ul><li><b>Membership in the Public Employees Retirement System (PERS)</b> </li><li><b>Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security</b> </li><li><b>Medical and dental coverage for employee and eligible dependents</b> </li><li><b>Vision plan (optional)</b> </li><li><b>Employer paid Basic Life Insurance with additional coverage available</b> </li><li><b>12 paid holidays per year</b> </li><li><b>Personal leave accrual based on years of creditable state service</b> </li><li><b>Option to enroll in the Alaska Deferred Compensation Plan</b></li></ul><br>
<b>For more information on the Alaska Court System, please visit: </b><b>http://www.courts.alaska.gov</b></div></div></div></div><p></p>

Clerk of Court

American Bureau of Shipping (ABS)

<div><p>Responsible for providing basic confidential, secretarial, administrative, and clerical support, including assistance to department staff.
</p><p><b>What You Will Do:
</b></p><ul><li>Screens telephone calls, takes clear and complete messages and directs calls to the appropriate individual.
</li><li>Handle routine and semi-routine matters on behalf of the supervisor or manager.
</li><li>Processes correspondence by use of a word processing system. Composes routine correspondence on behalf of the supervisor or manager.
</li><li>Opens, sorts, and distributes mail, and performs non-routine clerical tasks with limited supervision.
</li><li>Sets up and maintains files in a timely and organized manner.
</li><li>Handle incoming and outgoing fax messages and relative filing.
</li><li>Maintains office supply inventory for the department and keeps track of the manager's schedule.
</li><li>Make travel arrangements as necessary.
</li><li>Arranges and secure meeting rooms for meetings or events.
</li><li>Monitors client account receivables, and mails out monthly client statements.
</li><li>Uses the accounts receivables system to manage and maintain account records and client feedback.
</li><li>Follows internal collections process instructions for communicating with clients on overdue payments and invoices.
</li><li>Prepares weekly activity reports for the principal surveyor or manager.
</li></ul><p><b>What You Will Need:
</b></p><p>Education and Experience
</p><ul><li>High School Diploma or equivalent
</li><li>Minimum of 2 years previous related experience or a combination of education and experience.
</li></ul><p>Knowledge, Skills, and Abilities
</p><ul><li>Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.
</li><li>Strong clerical skills including word processing and spreadsheets capabilities.
</li><li>Advanced general office skills, knowledge of file maintenance, recordkeeping, and use of standard office equipment.
</li><li>Excellent arithmetic skills.
</li><li>Good interpersonal and communication skills.
</li><li>Ability to respond to confidential and non-routine telephone inquiries in a business-like manner.
</li><li>Obtain a working knowledge of the ABS Health, Safety, Quality and Environmental Management Systems.
</li></ul><p><b>Reporting Relationships:
</b></p><p>Reports directly to the Department Manager or another designated Supervisor.</p></div>

Administrative Assistant (Bahraini National)

County Of Imperial

JOB
<br>Under the direction of an assigned supervisor, perform difficult and complex accounting work involved in the preparation and maintenance of financial and statistical records of a specialized nature; perform a full range of financial clerical duties and assume sole financial clerical support for an operational unit; prepare complex claims and reports and perform lead duties as assigned. The Account Clerk III classification is the advanced-level classification in the series. Incumbents perform complex and varied financial and statistical record-keeping duties which require substantial knowledge of County accounting procedures. Incumbents perform a full range of financial duties or are sole financial clerical support for an operational unit. The Account Clerk I classification is the entry-level classification in the Account Clerk series. Incumbents perform routine clerical accounting duties and provide general assistance in an assigned office. The Account Clerk II classification is the experienced-level classification in the Account Clerk series. Incumbents perform accounting clerical duties of the above-average difficulty in an assigned accounting area such as accounts payable, accounts receivable, welfare or purchasing.
<br><br>
EXAMPLE OF DUTIES
<br><b>Any combination equivalent to:</b> two years of increasingly responsible financial clerical record-keeping experience. Some positions in this classification may be required to possess a valid California driver’s license.

Account Clerk III - Eligibility List

City of Rhinelander

<p><b>Job Title: </b>Administrative Assistant1</p><p><b>Department: </b>Planning/Zoning/Inspection</p><p><b>Supervisor: </b>Building Inspector/Zoning Administrator</p><p><b>Work hours: </b>28 hrs/week &ndash; Non-exempt</p><p><b>Wage</b>: $17.95-$20.01 (depending on experience)</p><p><b>FLSA: </b> At will</p><p><b>GENERAL POSITION SUMMARY:</b></p><p>The Administrative Assistant is identified as primarily an office personnel position. The work duties of this position involve high visibility and responsibility with direct contact with the public. The part-time Administrative Assistant works in a fast-paced environment; often making decisions without direct supervision. The position works closely with the Planning, Zoning, and Inspections Departments. This position often requires working directly with other departments within the City of Rhinelander. Discretion and confidentiality are vital in this role. The position is responsible for all duties and assignments noted, and additional duties or requests assigned by the Supervisor.</p><p><b>DISTINGUISHING CHARACTERISTICS:</b></p><p><b>Administrative Assistant 1 &ndash; </b>This is an entry level class in the Administrative Assistant role responsible for clerical and office management duties of a general and specialized nature in support of the assigned department. Work is generally supervised while in progress and/or tends to follow a general pattern or structure. Exceptions or changes in procedures are explained in detail as they arise.</p><p><b>PRINCIPAL DUTIES AND RESPONSIBILITIES:</b></p><ul><li>Assist Planning/Zoning/Inspection Office customers with daily inquiries while maintaining a high level of professionalism and customer service.</li><li>Operate and maintain Inspection and License database system, including insurance records.</li><li>Learn, operate and maintain Permit database system.</li><li>Work with SAFEBuilt on various administrative aspects of zoning and residential inspections, including the processing of applications, permits, and the receipt of payments</li><li>Be familiar with Rhinelander City Building Codes and Zoning Ordinances</li><li>Assist Fire and Inspection Department Administrative Assistant with the processing and issuance of permits.</li><li>Prepare and issue monthly billing statements.</li><li>Accept and Receipt payments, make bank deposits, and assist in delinquency collections.</li><li>Assist with entering Fire Inspection data on an as needed basis.</li><li>Perform all general clerical functions of the Inspection Office (mail sorting, filing, copying, answering phones, typing documents, etc.)</li><li>Provide &ldquo;fill-in&rdquo; duties to maintain office operations in the absence of other staff, due to planned or unexpected absences.</li><li>Perform any other duties related to the position as assigned by the Supervisor.</li></ul><p>Prior customer service and clerical experience is preferred; must type a minimum of 60 WPM; will assist with the duties and requirements of the full-time Inspection Department Secretary; proficient with Microsoft Office applications; knowledge of accounts receivable &amp; accounts payable; work in a fast-paced environment.</p><p>This position will be entitled to all benefits available to part-time City employees as set forth in the Employee Handbook. Schedule will be 28 hrs/week, Monday &ndash; Friday, with scheduling adjustments where necessary to achieve Planning/Zoning/Inspection Office objectives.</p><p>Pay: $17.95 - $20.01 per hour</p><p>Benefits:</p><ul><li>Retirement plan</li></ul><p>Work Location: In person</p>

Administrative Assistant 1

UCLA Health

<div><div><b>Description</b><p></p><p>
This staff personnel reports to the Sleep Lab Manager and Supervisor to provide clerical and administrative assistant support to the UCLA Sleep Disorders Center DME business. Duties include: working in a fast-paced environment with frequent interruptions; answering a large volume of daily telephone calls; triaging and scheduling patient appointments including in some cases completing triage forms and faxing to doctors to complete the referral form; taking telephone messages from patients for the technologist and manager to call back; obtaining benefit and eligibility information and authorizations from insurance companies; performing billing procedures for patient visits; answering questions about the lab; providing parking directions; ordering office supplies on EMPAC for approval by the supervisor; coordinating with DME Technologist to update patient and staff materials. Assume overall clerical and administrative assistant responsibility for day-to-day coordination of the Sleep Disorders Center DME. The incumbent will coordinate efforts with Manager and Supervisor, DME Technologist, and other Sleep Center staff to ensure smooth operation of Sleep Center DME. Assist with cross-covering administrative assistants and providing other administrative support to the department as requested or as needed.</p>
<p>
This person works under the direct supervision of the Manager and Supervisor, and will work closely with the DME Technologist and will perform tasks necessary to the day-to-day administration of the Sleep Lab DME. The incumbent will coordinate efforts for day-to-day functioning with the DME Technologist of the UCLA Sleep Lab DME. Work independently and as team member to ensure smooth functioning of Sleep Lab DME and ensure that work is prioritized so that tasks are completed.</p></div><div><b>
Qualifications</b><p></p><ul>
<li>
Skill in setting priorities and organizing workload, information, and people in such a way that accurately reflects the relative importance of job responsibilities in order to complete work in a timely manner accounting for deadlines, completing projects and a heavy workload.</li>
<li>Ability to work independently to follow through on assignments and projects without supervision. Ability to work with frequent interruptions and changing priorities.</li>
<li>Skill in analyzing information, problems, situations, and procedures to a) define the problem or objective, b) identify problem solving possibilities, c) determine the best course of action, and d) implement as necessary. Ability to take action when answers to a problem are not readily available.</li>
<li>Ability to establish and maintain cooperative working relationships with colleagues, faculty, staff, and patients.</li>
<li>Ability to draft original business correspondence (e.g., memos and letters) and edit materials using correct grammar, punctuation, spelling, and format without any notes or guidelines for reference.</li>
<li>Excellent oral communication skills to transmit and obtain information using appropriate vocabulary and grammar, including the ability to handle incoming telephone calls effectively, triage patient problems to appropriate physicians, and provide information about programs and services.</li>
<li>Skill in using a variety of Microsoft programs (e.g., Word, Excel) to update materials, reports, and documentation.</li>
<li>Ability to process all aspects of reports (typing/transcribing, proofing/editing, uploading, distribution, and filing).</li>
<li>Ability to schedule appointments accurately following established policies and procedures and to complete pre-processing activities in a timely and accurate manner (e.g., providing information, confirming appointments, processing referrals and authorizations).</li>
<li>Ability to perform clerical functions related to scheduling, triaging, reporting, and billing and to coordinate with staff.</li>
<li>Skills in using computer systems for email, scheduling, report transcription and retrieval, and data entry/registration.</li>
<li>Ability to instruct and train administrative personnel in job duties following standard policies and procedures.</li>
<li>Experience working with Durable Medical Equipment (DME) and related processes preferred.</li></ul></div></div>

Administrative Assistant III - Sleep Lab

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